Kaipātiki Local Board Workshop

OPEN NOTES

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 30 April 2025 at 1.17pm.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Dr Raymond Tan
	Dr Janet Tupou	Via electronic attendance

Te Hunga Kāore i Tae Mai | ABSENT

Member

Tim Spring

Kaipātiki Local Board Workshop 30 April 2025

3	Kaipātiki Local Board workshop

Session 1 – 1.00pm – 2.00pm

Customer and Community Services – Parks and Community Facilities

•      Kaipātiki Local Board Sports Fields overview

Presenters:                   Frederic Morin
Senior Maintenance Delivery Coordinator, Parks and Community Facilities

Scott Malcolm
Regional Sports Facilities Manager, Parks and Community Facilities

Judy Waugh
Work Programme Lead, Parks and Community Facilities

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Kaipātiki Local Board Sports Fields overview.

The local board raised the following points and questions in response to the presentation:

· Discussed the viability of shared club training spaces, referencing past successes and challenges.

· Examined existing pressures on natural fields, potential upgrades and whether demand warranted prioritisation.

· Raised the prospect of integrating school fields into the network, highlighting the need for formal agreements.

· Expressed concern over invasive kikuyu grass, questioning long-term cost implications.

· Requested clarity on field usage data, booking trends, and whether data from cluster meetings could be integrated into planning.

· Highlighted the importance of transparent and collaborative communication between council staff, Regional Sports Organisations, and clubs.

· Questioned artificial turf costings, Opex, and long-term impacts of losing soil-based fields.

· Suggested a hui with local clubs to discuss a unified, long-term field renewal and sharing strategy.

Next Steps:

· Staff to action feedback received.

Session 2 – 2.00pm – 2.30pm

Customer and Community Services – Parks and Community Facilities

•      Findings and Recommendations from the Parks Accessibility Assessment

Presenters:                   John McKellar
Parks and Places Specialist, Parks and Community Facilities

Sophie Heusel
Parks Project Specialist, Parks and Community Facilities

Thomas Dixon
Principal Parks Advisor, Parks and Community Facilities

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Findings and Recommendations from the Parks Accessibility Assessment.

The local board raised the following points and questions in response to the presentation:

· Acknowledged that not all proposals can be funded and prioritisation will be necessary.

· Sought clarification on alternative surface options for trails and concerns about accessibility infrastructure like bollards and gates.

· Queried whether there is a wider plan for accessible toilet improvements and suggested that modest investments could provide feasible solutions.

· Raised concerns about lack of signage detailing walking time or distance; and encouraged future advocacy to make this a design standard.

· Questioned how long-standing accessibility design standards have failed to be consistently implemented.

· Recommended continued collaboration and communication going forward.

Next Steps:

· Staff to action feedback received.

· Report in planning for the 18 June local board business meeting.

Session 3 – 2.00pm – 3.00pm

Customer and Community Services - Community Wellbeing

· Community Led Partners Update

•      Bayview Community Centre

•      Glenfield Community Centre

•      Youthtown

•      Highbury House

•      Birkdale Beach Haven Community Project Inc.

Presenters:                   Jamie Adkins
Place and Partner Specialist, Community Wellbeing

Nina Darrah
Community Broker, Community Wellbeing

Kirsty Stone
Manager, Bayview Community Centre

Nigel Green
Manager, Glenfield Community Centre

Upasana Nigam
Chair, Glenfield Community Centre

Amber Hearn
Team Leader (Programmes), Youthtown

Sarah Morton
Programme Lead, Youthtown

Jane Henderson
Centre Manager, Highbury House

Angela Spooner
Manager, Highbury House

Rachel Orr
Manager, Birkdale Beach Haven Community Project Inc.

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with a Community Led Partners Update.

Bayview Community Centre

The local board raised the following points and questions in response to the presentation:

· Queried whether the centre manager role could be formalised as full-time.

· Acknowledged staff burnout across multiple sites.

Glenfield Community Centre

The local board raised the following points and questions in response to the presentation:

· Questioned the promotion of commercial kitchen.

· Encouraged more active use of underutilised rooms, acknowledging current infrastructure upgrades.

Youthtown

The local board raised the following points and questions in response to the presentation:

· Commended approach to youth development, particularly culturally responsive initiatives recognising diverse perspectives.

Highbury House

The local board raised the following points and questions in response to the presentation:

· Sought ideas for bottom-up initiatives or system-level changes to support community houses.

Birkdale Beach Haven Community Project Inc & CCMA update closing.

The local board raised the following points and questions in response to the presentation

· Expressed appreciation for all of the community centre updates and their continued work in the Kaipātiki area.

Next Steps:

· Staff to action feedback received.

Attachments

a     Highbury House - Q3 Q4 Report KLB

The workshop finished at 4.47pm.