Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of an additional meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 30 April 2025 at 10.06am.

 

Te Hunga kua Tae mai | present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Raymond Tan

 

 

Dr Janet Tupou

Via electronic attendance


Kaipātiki Local Board

30 April 2025

 

 

 

1          Nau mai | Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Tim Spring leading the meeting with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atākura

He tio, he huka, he hauhū

Tīhei mauri ora!

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number KT/2025/342

MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 9 April 2025, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Pope Francis

 

A document titled ‘Kaipātiki Local Board Acknowledgement of Pope Francis’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2025/343

MOVED by Member T Spring, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          āhukahuka / acknowledge the passing of Pope Francis, Bishop of Rome, and the profound impact he has had on members of the Roman Catholic Church in the Kaipātiki community.

CARRIED

 

Attachments

a     30 April 2025 - Kaipātiki Local Board additional business meeting - Kaipātiki Local Board Acknowledgement of Pope Francis

 

 

6.2

John Mayhew

 

A document titled ‘Kaipātiki Local Board Acknowledgement of Dr. John Mayhew (ONZM)’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2025/344

MOVED by Member M Kenrick, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          āhukahuka / acknowledge the passing of John Mayhew and express its sincere condolences to the Mayhew family and friends.

CARRIED

 

Attachments

a     30 April 2025 - Kaipātiki Local Board additional business meeting - Kaipātiki Local Board Acknowledgement of Dr John Mayhew

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

Birkenhead Residents Association - Jeremy Sole

 

Jeremy Sole, Chairman, on behalf of the Birkenhead Residents Association, was in attendance to address the board on this item.

 

 

Resolution number KT/2025/345

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public forum item and thank Jeremy Sole for his attendance and presentation.

CARRIED

 

 

9.2

Little Shoal Bay Protection Society - John Brew

 

John Brew, Chairperson, on behalf of the Little Shoal Bay Protection Society, was in attendance to address the board on this item.

 

 

Resolution number KT/2025/346

MOVED by Member T Spring, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public forum item and thank John Brew for his attendance and presentation.

CARRIED

 

 

9.3

Ken Akers

 

Ken Akers, on behalf of Northcote Petanque Club, was in attendance to address the board on this item.

 

 

Resolution number KT/2025/347

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public forum item and thank Ken Akers for his attendance and presentation.

 

CARRIED

 

 

9.4

June Hieatt

 

June Hieatt, on behalf of Northcote Petanque Club, was in attendance to address the board on this item.

 

 

Resolution number KT/2025/348

MOVED by Member E Hannam, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public forum item and thank June Hieatt for her attendance and presentation.

CARRIED

 

 

9.5

Northcote Community House (Onepoto Awhina) – Tamihana Tomare and Ione Andreassend

 

Tamihana Tomare and Ione Andreassend, Secretary, on behalf of Northcote Community House (Onepoto Awhina), was in attendance to address the board on this item.

 

 

Resolution number KT/2025/349

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public forum item and thank Tamihana Tomare and Ione Andreassend for their attendance and presentation.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Landowner approval application from Northcote Pétanque Club for the establishment of a pétanque terrain at Little Shoal Bay Reserve

 

Alex Stansfield, Senior Land Use Advisor, was in attendance via MS Teams to address the local board on this item.

 

 

Resolution number KT/2025/350

MOVED by Chairperson J Gillon, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          whakahē / decline Northcote Pétanque Club’s application for landowner approval for the establishment and use of a 360m2 pétanque terrain at Little Shoal Bay Reserve, Northcote Point, due to:

i)           the location being contrary to the Local Board’s intention to ensure usable and open grass space in that area for recreational activities and events, as stated in the Kaipātiki Local Park Management Plan: “Retain a flat open grass field area suitable for informal community recreational activities, summer sports (including cricket pitch) and events to the north of the road”;

ii)         the location being the only part of the field area that is high enough to potentially avoid flooding;

iii)        if the proposed location is flooded, the aggregate used in the terrain may wash into the grass, interfering with the use of the sports field;

iv)        the existing terrain being in close proximity to the proposed location, but is barely used by the public.

CARRIED

 

Note: Under Standing Order 1.9.7 Member M Kenrick requested that her abstention be recorded.

 

 

Note: Under Standing Order 1.9.7 Member E Hannam requested her dissenting vote be recorded.

 

 

 

Adjournment of Meeting

Resolution number KT/2025/351

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          whakaae / agree to adjourn the meeting until 11.53am.

CARRIED

The meeting adjourned at 11.47am and reconvened at 11.53am.

 

12

Annual Plan 2025-2026: local board consultation feedback and input

 

Lisa Kent, Local Board Engagement Advisor, and Paul Edwards, Local Board Senior Advisor, were in attendance to address the local board on this item.

 

 

A document titled ‘Kaipātiki Local Board feedback on Annual Plan 2025/2026 regional topics’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2025/352

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          whiwhi / receive consultation feedback on the proposed Kaipātiki Local Board priorities and activities for 2025/2026, and thank submitters for taking the time to provide feedback.

b)         whiwhi / receive consultation feedback on regional topics in the Annual Plan 2025/2026 from people and organisations based in the Kaipātiki Local Board area, and thank submitters for taking the time to provide feedback.

c)          tuku / provide input on regional topics in the proposed Annual Plan 2025/2026 and key advocacy initiatives to the Governing Body, as per tabled document titled Kaipātiki Local Board feedback on Annual Plan 2025/2026 regional topics.

CARRIED

 

Note: Under Standing Order 1.9.7 Member P Gillon requested her dissenting vote against introducing a bed night visitor levy.

 

 

Note: Under Standing Order 1.9.7 Member E Hannam requested her dissenting vote against introducing a bed night visitor levy.

 

 

Note: Under Standing Order 1.9.7 Member R Tan requested his dissenting vote against introducing a bed night visitor levy.

 

 

Attachments

a     30 April 2025 - Kaipātiki Local Board additional business meeting - Kaipātiki Local Board feedback on Annual Plan 2025/2026 regional topics

 

 

Member J Tupou left the meeting at 12.05pm, and returned at 12.07pm.

 

 

13

Public feedback on proposal to amend dog policy and bylaw

 

Resolution number KT/2025/353

MOVED by Chairperson J Gillon, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          whiwhi / receive the public feedback from people in the Kaipātiki Local Board area to the Governing Body proposal to amend matters of regional significance in the Auckland Council Kaupapa mo ngā Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog Management Bylaw 2019 in the agenda report.

b)         tuku / provide the following views on how the Governing Body Dog Policy and Bylaw Panel should address public feedback to the proposal in (a) to assist the Panel in its deliberations:

i)           Proposal 1: Limit to number of dogs walked (six on leash, with maximum three of the six off leash at any one time):
A majority of submitters in the
Kaipātiki
Local Board area opposed the proposal  (74%).
We are aware of the important role that dog walkers (commercial and non-commercial) play in exercising dogs, and this has come through clearly in the submissions.

However we have also long been aware of issues with (predominantly commercial dog walkers) walking large numbers of dogs off-leash in our parks.
Issues include uncontrollable excited dogs that disturb park users, damage tracks, damage plants, disturb freshwater, etc. We continue to seek a solution to these problems.

ii)         We request that council provide a certificate/licence scheme for walkers of large numbers of dogs, including commercial dog walkers. Such a scheme would allow multiple-dog walking to occur under specified conditions and criteria, while allowing enforcement to take place, and allow for the cancellation of permission to walk multiple dogs if there are significant or repeat offences.

iii)        Proposals 2 to 12D: Proposed changes to regional park rules:
A majority of submitters in the Kaipātiki Local Board area opposed all of the proposals regarding regional parks, except for Muriwai Regional Park which had equal percentages in support and opposed.
The
Kaipātiki
Local Board does not provide a view on these proposals.

iv)        Proposals P13A to P13J: Other proposed changes:
A majority of submitters in the Kaipātiki Local Board area supported all of the proposals.
The Kaipatiki Local Board supports these proposals.

c)          kopou / appoint the local board Chair and Member Raymond Tan to present the views in (b) to the Governing Body Dog Policy and Bylaw Panel.

d)         tāpae / delegate authority to the local board chair to appoint a replacement to any appointed member in (c) who is unable to present to the Panel.

e)          tuhi tīpoka / note that a deliberation of the Kaipātiki dog hearing panel on proposed local dog access rule changes will begin this month, with a final decision expected to be made at the 21 May 2025 business meeting.

CARRIED

 

 

14

Allocation of decision-making responsibilities for council-controlled organisation activities coming in house

 

John Nash, Programme Manager, was in attendance to address the local board on this item.

 

 

Resolution number KT/2025/354

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)          tuku / provide the following feedback on staff proposals relating to the allocation of decision-making responsibility for:

i)           the urban regeneration and property management activities currently governed by the Eke Panuku board, as follows:

1)    reiterate the importance of ensuring the Northcote Unlock project continues without issues despite the structural change, noting this project is essential to the local Northcote community.

2)    request the allocation of appropriate resourcing for local planning work, as per the Local Board work programmes and Local Board Plan.

3)    request that local board input is sought on decisions regarding the allocation of budget for priority location plans, including the dentification, planning, development and sequencing of urban regeneration projects.

4)    support local boards being allocated decision-making for the implementation of priority location plans.

5)    support the recommendation that local boards approve an annual work programme that specify projects, sites and/or activities in the local board area.

6)    note the subsidiarity principle, as set out in Section 17 of the Local Government (Auckland Council) Act 2009 (LGACA) states that decision-making should be local unless the nature of the activity is such that decision making on an Auckland-wide basis will better promote the wellbeing of communities across Auckland.

7)    request that decision making for the disposal of non-service property is delegated to local boards.

8)    request that the existing delegation to local boards to approve disposals of some service property that falls under the Service Property Optimisation Framework is expanded to include decision making for all service properties.

9)    request a workshop with Haumaru Housing to provide an update on the work currently underway in the Kaipātiki Local Board area, noting that Eke Panuku currently hold the relationship with Haumaru Housing.

10) support the new decision-making responsibility for local boards to approve annual placemaking and activation plans and budget for their areas.

11) request advice on the activities and budgets required for placemaking and activations in the Northcote town centre, for the 2025/26 financial year to be considered in our future works programme.

ii)         the economic development activities currently governed by the Tātaki Auckland Unlimited board, as follows:

1)    support reinstating the ‘local economic development plans’ decision-making to local boards, however express concern that local boards are not adequately funded to deliver ‘local economic development plans’ projects and initiatives.

2)    request that the budget allocation to local boards is increased to reflect their additional decision-making and roles.

b)      tuhi tīpoka / note that staff recommendations and feedback from local boards will be considered at the Governing Body meeting on 29 May 2025 and associated changes to the allocation of decision-making table will be implemented as part of Annual Plan 2025/2026 decisions.

c)      tuhi tīpoka / note that further work is required in relation to determining the future decision-making allocation on:

i)           funding of new priority urban regeneration or development locations as additional programmes are identified

ii)         how anticipated demand from local boards for local economic development and urban regeneration advice is to be addressed

iii)        property management decisions (undertaken as part of the Group Property Review).

CARRIED

 

Note: Under Standing Order 1.9.7 Member M Kenrick requested her dissenting vote against clause a) i) 4), 7), and 8) be recorded.

 

 

Note: Under Standing Order 1.9.7 Member T Spring requested his dissenting vote against clause a) i) 4), 7), and 8) be recorded.

 

 

 

Member T Spring left the meeting at 12.25pm.

 

 

15

Proposed changes to the draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy

 

Aubrey Bloomfield, Principal Policy Advisor, and Ezra Barwell, Senior Policy Advisor, were in attendance via MS Teams to address the local board on this item.

 

 

Resolution number KT/2025/355

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)          tuhi tīpoka / note the final amended Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B to the agenda report.

b)         tuhi tīpoka / note that much of our feedback [resolution number KT/2024/254] and [resolution number KT/2024/255] on the Draft Auckland Open Space, Sport and Recreation Strategy has not been incorporated, and we have not yet received feedback as to why.

c)          ohia / endorse updating the open space provision standards in the strategy with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

d)         ohia / endorse the preliminary findings for improving advice to local boards, as per Attachment D of the report, as noted below, and request that these findings be incorporated into the Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy, noting that it is essential that local boards are provided with the appropriate advice in a timely manner, and that staff resource is needed to support local boards in their decision making.

Potential improvement

Description

1: Consolidate information

 

Create a single, transparent, easily accessible pipeline of open space acquisition and development information that can be referenced to provide integrated, comprehensive, and up to date advice in a timely manner.

2: Earlier involvement of local boards in open space acquisition and development planning

 

Involve local boards as early as practicable in planning process that affect them or inform them of relevant processes and/or outcomes if they have no decision-making role, e.g. regulatory processes, to provide them with context when they are making local decisions.

3: Improve alignment between regional and local planning cycles,

funding and budgets

 

Ensure local boards have an overview of relevant 10-year and 30-year strategic direction to help guide their three-year planning cycles and ensure alignment between their open space acquisition and development planning with overarching council goals and objectives, funding cycles and budget availability.

 

4: Provide local boards with information on trade-offs to maximise value for money and benefits

 

Ensure local boards are given clear, up-to-date information or advice on trade-offs/alternative approaches as many decisions are budget-driven and understanding trade-offs is essential for prioritisation by decisionmakers.

 

5: Improve monitoring of processes and outcomes

 

Improve monitoring and reporting on how local boards’ concerns on open issues that affect them are being considered and addressed by other decision-makers and improve evidence collection and reporting on the impacts and benefits of investments to enable well-informed decision making.

 

6: Provide local boards with better information on the connection between planning and delivery

 

Ensure local boards are clear on the connections between open space strategy and policy and who is responsible for delivering local plans and work programmes to inform their decision-making and help avoid delays in delivering projects.

 

7: Local board input into regulatory processes

 

Local boards have no decision-making role in regulatory processes and have limited ability to input into them so early communication is needed to keep them informed so that the context for regulatory decisions and expectations for outcomes is clearly understood.

 

8: Staff resourcing

As it is unlikely that real or perceived inadequacy of staff resourcing can be addressed in the short-term, concentrate on improving the accessibility of information and consolidating and streamlining processes to optimise the use of existing staff resources.

 

9: Build on what is already working well

 

Workshops: Staff should hold confidential workshops with local boards and developers once they have indicatively identified potential open space acquisitions and/or developments to enable boards to contextualise proposals, understand consistency with policy, quantify potential capital and operational costs, and assess trade-offs that help inform their decision-making when the proposal is formally reported to a business meeting for a decision.

Open space development agreements with developers: Staff should proactively work with developers who offer to build playgrounds, walkways, or other key assets at their expense and explore other ways of partnering with them as it benefits both the council and community by saving money and accelerating delivery.

 

10: Improve orientation of incoming local board members

 

Ensure the induction process for local board members covers all relevant existing plans to enable them to set informed priorities for the next three years and clearly explains their non-regulatory decision-making allocations, other delegated powers and areas of influence, including the limitations of their powers with respect to regulatory processes.

CARRIED

 

 

16

Kaipātiki Local Board Chairperson's Report

 

There was no report provided at this time.

 

 

17

Members' Reports

 

There were no reports provided at this time.

 

 

18

Governing Body and Houkura Independent Māori Statutory Board

 

There were no updates provided at this time.

 

19        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

Kia whakairihia te tapu

Kia wātea ai te ara

Kia turuki whakataha ai

Kia turuki whakataha ai

Haumi e, hui e, TĀIKI E!


Restrictions are moved aside
So the pathway is clear
To return to everyday activities

 

 

 

 

 

12.35 pm                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................