Date: Time: Meeting Room: Venue:	Thursday 1 May 2025 10.00am Reception Lounge Auckland Town Hall 301-305 Queen Street Auckland
Tira Hautū / Governing Body OPEN ATTACHMENTS

ITEM   TABLE OF CONTENTS            PAGE

9          Chief Executive and Group Chief Financial Officer Update

A.      CCO Transition Update                                 3

B.      St James Theatre project update                15

12        Western Springs Stadium expression of interest process - consultation on options

A.      Tātaki Auckland Unlimited Board Report - WSS Expression of Interest recommendation decision                           17

B.      Tātaki report attachment 2 - PWC probity report                                                           71

C.      Tātaki report attachment 6 - PRC site relocation assessment                                91

D.      Tātaki report attachment 7 - PRC site addendum                                                 191

E.      Western Springs Speedway Association EOI proposal                                                     221

13        Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 1 May 2025

A.      Forward Work Programme                        225

Governing Body 01 May 2025

Governing Body 01 May 2025

Memorandum	15 April 2025
To:	Governing Body
Subject:	St James Theatre – Monthly project update
From:	Phil Wilson, Chief Executive Auckland Council

Purpose

1.       To provide an update on the St James Theatre project to April 2025.

Summary

2.       On 27 February 2025 the Governing Body confirmed existing funding of up to $15 million from the Built Heritage Acquisition Fund towards Phase One of the restoration of the St James Theatre (GB/2025/16).

3.       Progress to date has been focused on ensuring preconditions to any funding have been met.

Context

4.       On 27 February 2025 the Governing Body confirmed existing funding of up to $15 million from the Built Heritage Acquisition Fund towards Phase One of the restoration of the St James Theatre (GB/2025/16).

5.       The Governing Body also requested that staff work with the developer to expedite the clean-up of the Queen Street frontage as a priority, including the cleaning and restoration of the theatre façade facing Queen Street.

Discussion

6.       Officers provided the first update on progress to the March Governing Body meeting. Progress to date has been focused on working with the owner and ensuring preconditions to any funding have been met.

7.       The owner and Council officers have begun working on the project delivery timelines confirming the detailed design to inform Council of project costings, contingencies and other risks.

8.       This timeline has been split into two main stages:

8.1. Stage 1- Issuing payment (in arrears) on a detailed design of the theatre.

This will form the basis for procurement and costings. Upon conclusion of this stage, it                        will highlight early into the process whether there are any issues that need to be                            considered to help support a good procurement model by the owner. Additionally                                    Council officers can see if the project is on track and achievable for the quantum                               calculated along with if any elements within its control which could hamper the                           operating model of the theatre. This will take the form of the risk register^[1].

8.2. Stage 2 - The balance of the milestones:

Following the review of the detailed design, the Joint Liaison Group can confirm (if satisfied) that the cost to complete Phase 1 met the previously provided projected costings and budget. If so, the balance of the project milestones can be drafted and agreed between the Joint Liaison Group and the owner.

If the Joint Liaison Group is not satisfied, Council is entitled to terminate the executed Development Funding Agreement for failure to satisfy the funding conditions, constituting a breach of the agreement under clause 18.1(a).

9.       In addition to the above the owner has provided documentation around spend to date, directors’ certificate and proposed insurance approach.

10.     The owner has contacted Councils City Centre Programmes, Resilience and Infrastructure for advice and assistance regarding improvements to the Queen Street frontage.

Next steps

11.     It is expected that by the end of May the variation to the Development Funding Agreement will be signed off by Council and the owner.

Attachments

No attachments.

Governing Body 01 May 2025

Governing Body 01 May 2025

Governing Body 01 May 2025

Governing Body 01 May 2025

Governing Body 01 May 2025

Governing Body 01 May 2025

Tira Hautū Committee
Forward Work Programme 2025

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

Area of work and Lead Department	Pūnga / Reason for work	Committee role (whakatau / decision and/or tika / direction)	Expected timeframes Highlight the month(s) this is expected to come to committee in 2025
			Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
Statutory and Governance
Chief Executive’s Performance Objectives CE Office / Mayoral office	The Performance and Appointments Committee has the delegation to recommend performance objectives. The Governing Body must then consider the recommendations and make a decisions.	Decision to whakaae / approve revised performance objectives that reflect the new political term’s priorities Progress to date: Report on performance objectives FY25-FY27 referred from the Performance and Appointments Committee 27 June 2024 Link to restatement
Chief Executive Remuneration Review Mayoral office	The chief executive’s remuneration will be reviewed annually.	Decision to whakaae / approve a remuneration change. First review is a year from the appointment of the new CE. Progress to date: Report on Chief Executives Annual Review 27 February 2025 Link to restatement
Committee Forward Work Programmes CE Office / Mayoral office	Responsibility for oversight of work programmes of all committee of the Governing Body.	Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme.  Reporting in April and October. Progress to date: Note:  All forward work programmes will be current through to the end of the 2022-2025 political term.
Terms of Reference Governance	The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels. Any changes to the Terms of Reference must be done by the Governing Body.	Decision to whai / adopt the Terms of Reference Decision to whai / adopt changes to Terms of Reference Progress to date: Terms of Reference for Committees 17 November 2022 Link to decision Provision for decision-making continuity by Governing Body in periods of emergency 10 February 2023 Link to decision Amendment to the Governing Body Terms of Reference and to the Constitution of Ports of Auckland Limited 23 February 2023 Link to decision Amendments for Committees – new committee and membership changes 27 July 2023 Link to decision Amendment to membership for the Joint Governance Working Party 23 November 2023 Link to decision Amendment due to Committee changes 29 August 2024 Link to decision	As and when required
Standing Orders Governance	Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27 Originally adopted 16/12/2010	Decision to tapi / amend standing orders	As and when required
Code of Conduct Governance	The Terms of Reference enables the governing body to adopt or amend the Code of Conduct. Any changes must be done by the Governing Body	Decision to whai / adopt the Code of Conduct Decision to whai / adopt changes to the Code of Conduct	As and when required
Health, Safety and Wellbeing Auckland Council	The Auckland Council organisation is a person or organisation conducting a business or undertaking pursuant to the Health and Safety at Work Act 2015. All elected members are officers pursuant to the Health and Safety at Work Act 2015, and have legislated obligations in relation to their duties as officers. The Audit and Risk Committee will refer the health, safety and wellbeing report to the Governing Body.	Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report, and refer it to Local Boards. Progress to date: Q1 FY25 Update 12 December 20245 Update 12 December 2024 Link to decision Q2 FY25 Update 27 March 2025 Link to decision
Auckland Council Enterprise Risk Report Governance	The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter.	Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map Decision to whiwhi / receive quarterly reports Progress to date:
Te Tiriti o Waitangi / Treaty of Waitangi Governance	The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views. The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.	Decision to whakaae / approve submissions to the Crown as and when required Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements	As and when required
Recovery Governance	Recovery performance reporting and risks	Receive progress reports and make decisions that feed into other programmes like annual plan and LTP. Progress to date: December 2024 Update (Open and Confidential) 12 December 2024 Link to decision Link to restatement for confidential
Governance Framework Review Customer and Community Services	Provide update on the Governance Framework Review	Receive an update on the development of Governance Framework Review workstreams, including the proposed funding equity model for local boards.
Finance and Performance
CE and Group Financial Report CE Office / Finance	Chief Executive and Group Chief Financial Officer Report	Receive monthly performance and financial updates Progress to date: Update Report December 2024 12 December 2024 Link to decision Update Report 27 February 2025 Link to decision Update Report 27 March 2025 Link to decision
Performance reporting quarterly - parent Finance	Financial management	Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September Progress to date: For the quarter ended 31 December 2024 27 February 2025 Link to decision
Performance reporting quarterly – group Finance	Financial management	Monitor Auckland Council group financial requirements on a quarterly basis. Q2 (March), Q3 (May), Q4 (September), Q1 (November) Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September. Progress to date: For the quarter ended 31 December 2024 27 February 2025 Link to decision
Annual Budget Finance	Statutory requirement	Decision to whai / adopt Annual Budget Progress to date:					Approve	Adopt
Tūpuna Maunga Operational Plan	Statutory requirement	Decision to whakaae / agree operation plan and summary for inclusion in consultation documents and supporting information for the 10-year Budget (Long-term Plan) Progress to date: Report on inclusion of Operational Plan in Annual Plan consultation Link to decision
Half yearly and annual reporting Governance	Statutory requirement and NZX listing requirement	Receive and approve half year (February) NZX release (delegation to deputy mayor) Decision to adopt annual report (September) Note:   ·    NZX announcements are presented to the Audit and Risk Committee ·    There is a delegation from the Governing Body to the deputy mayor to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2026. ·    Formal adoption of annual report is by the Governing Body Progress to date:									Adoption
Houkura - Independent Māori Statutory Board – Funding Agreement Governance	Statutory requirement	Decision to whakaae / approve funding agreement 2025/2026 Progress to date:
Financial Policy Finance	Statutory requirement	Development Contributions Policy ·    Decision to adopt draft policy for consultation including proposed changes arising from decisions on the Long-term Plan 2024-2034 and changes reflecting decisions to extend policy to cover investments beyond 2034 in Drury, the Inner Northwest (Redhills, Whenuapai, and Westgate), and the Auckland Housing Program areas (Mangere, Tamaki, and Mt Roskill) (August) ·    Decision to adopt new policy (December) Progress to date: Report on 2025 consultation 26 September 2024 Link to report
Levy funding for Auckland Museum, MOTAT and ARAFA Governance	Statutory process	Decision to approve the levy for ARAFA as an input to the annual plan. Progress to date: Report on MOTAT funding and potential three-year funding agreement 27 March 2025 Link to decision Report on ARAFA 2025-2026 Funding Plan and Levy 27 March 2025 Link to decision
Eden Park Trust Board six monthly update Finance	Funding requirement	Receive an update on the Eden Park loan facility (six-monthly) Progress to date:
Bylaws ^#public notification is required for bylaw reviews even if no change to the bylaw is recommended.
Cemeteries and Crematoria Bylaw Control Community and Social Policy	To review the rules to manage activities at council cemeteries and crematoria relating to burial, cremation, disinterment, built structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014.	Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw Decision late 2024 / early 2025 Progress to date: Statement of Proposal 12 December 2024 Link to decision
Bylaw on Dogs Community and Social Policy	To review the Auckland Council Policy on dogs 2019 and Dog Management Bylaw 2019	Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw Decision late 2024 / early 2025 Progress to date: Statement of Proposal 12 December 2024 Link to decision
Health and Hygiene Bylaw Control Community and Social Policy	To review minimum standards to protect public health associated with commercial services that pierce, risk breaking or risk burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming pools, water play parks and splash pads under the Health and Hygiene Bylaw 2013.	Decision on form of updated bylaw control and whether formal public consultation is required. Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw Decision late 2024 / early 2025
Traffic Bylaw Review Community and Social Policy	Legislative requirement to review the bylaw and policy after five years.	Decision to whakaae / approve statement of proposal # Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw Decision late 2024 / early 2025
Government Reforms and Programmes
Three Waters Local Water Done Well Chief Planning Office	Water Services Legislation Bill and Water Services Efficiency and Consumer Protection Bill	Decision to approve Auckland Council’s submission Progress to date:
Three Waters Local Water Done Well Chief Planning Office	Update of Government positions and consideration of Auckland Council positions	Decision to approve council’s submission on the Water Services Legislation Bill and Water Services Economic Efficiency and Consumer Protection Bill was made on 23 February 2023. Report back from Select Committee to Parliament by 25 May 2023 and eventual passing of legislation.  GB consideration to be confirmed. Minister for Local Government’s confirmation of any amendments to the Three Waters Reform expected in April 2023. Progress to date: Confidential report 2 May 2024 Link to restatement
General Work Programme
Making Space for Water I and ES	Making Space for Water	Decisions in regards to the Making Space for Water Programme.
Heritage Policy, Planning and Governance	St James Theatre Restoration	Decision in regards to restoration budget and improving Queen Street frontage Progress to date: Open report 27 February 2025 Link to decision
Group Strategy and Chief executives Office	Stadium Network Investment Plan	Progress to date: Adopt Stadium Network Investment objectives 27 February 2025 Link to decision
Group Strategy and Chief executives Office	Main Stadium Feasibility Studies	Progress to date: Report on outcome of studies 27 February 2025 Link to decision

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[1] Some of these may be either commercial or regulatory issues which will be assessed in the usual way.