Agenda of Pukekohe Cemetery Committee workshops

Pukekohe Cemetery Committee workshops

06 May 2025

Date:

Time:

Meeting Room:

Venue:

Tuesday, 6 May 2025

5.00pm

Leslie Comrie Board Room
Level 1 Franklin the Centre, 12 Massey Ave
Pukekohe

and via Microsoft Teams videoconference

Pukekohe Cemetery Committee workshops

OPEN AGENDA

MEMBERSHIP

Chairperson	Member Makere Rikka Heke
Deputy Chairperson	Member Harley Wade
Members	Member Janie Astle
	Member Phyllis Bhana
	Member Alan Cole
	Member Angela Fulljames
	Member Tearepa Kahi
	Member Sonny Parata
	Member Pare Rauwhero
	Member Logan Soole
	Member Tearepa Kahi

Denise Gunn

Democracy Advisor

1 May 2025

Contact Telephone: 021 981 028

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

ITEM TABLE OF CONTENTS PAGE

1 Ngā Tamōtanga | Apologies 5

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

3 Pukekohe Cemetery Committee workshop 5

1 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Pukekohe Cemetery Committee Workshop

Pukekohe Cemetery Committee workshop

File No.: CP2025/08458

Note 1: This workshop has been called by the chairperson in consultation with the staff.

Note 2: No working party/workshop may reach any decision or adopt any resolution unless specifically delegated to do so.

Te take mō te pūrongo

Purpose of the report

1. To present the Pukekohe Cemetery Committee workshop agenda for 6 May 2025.

Whakarāpopototanga matua

Executive summary

2. The Pukekohe Cemetery Committee was established by the Franklin Local Board as a committee of the Franklin Local Board pursuant to agreement with representatives from Nga Hau E Wha Marae.

3. Funding has been provided through Auckland Council’s Māori Outcomes Fund for a memorial or equivalent to be built at the cemetery, with development of the memorial to led by the Pukekohe Māori community in collaboration with Auckland Council.

4. The purpose of the Pukekohe Cemetery Committee (the Committee) is to provide governance and guidance for the memorial project in the Pukekohe Cemetery, including decision-making responsibility in relation to the allocation of Māori Outcomes funding for the project.

5. Committee responsibilities include, but are not limited to:

· oversight of community engagement and communication

· commission and approving design for the memorial or equivalent (Stage 1), including decision-making on project budget

· approving and monitoring implementation of a project plan

· complete and approve a budget bid for Stage 2 as required

· undertake decision-making on the budget for Stage 2

· report to the Franklin Local Board and Māori Outcomes Fund as required.

6. Most workshops are open to the public to attend as observers in person or online.

7. Some sessions may not be open to the public. The staff / chairperson and deputy chairperson decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

8. The following will be covered in the workshop:

Item 1

Committee member only session

This workshop is closed to maintain the effective conduct of public affairs through the free and frank expression of opinions by or between or to members or officers or employees of any local authority in the course of their duty.

Attendance and any materials will be made available as soon as possible after the workshop has been completed.

	Item 2
	Themes from Engagement Presenter/s: Carol McKenzie-Rex Purpose: Wananga on themes from engagement Governance role: Oversight and monitoring Proposed Outcome/s: Committee updated on engagement themes Attachment: Attachment A: Final Pukekohe Cemetery Memorial whaanau and hapori engagement summary
	Item 3
	Artist selection and design Presenter: Mat Glanfield Purpose: Discuss next steps Governance role: Oversight and monitoring Proposed Outcome/s: Committee are updated on artist selection and design Attachments: Attachment B Artist Selection and Design Process Attachment C Artist Support Needs
	Item 4
	Mana whenua engagement Presenter: Carol McKenzie-Rex Purpose: Seeking direction on mana whenua engagement in this project Governance role: Provide direction Proposed Outcome/s: Committee to provide direction No attachment provided
	Item 5
Oral histories support from Auckland Council Presenter: Carol McKenzie-Rex Purpose: Oral histories support from Auckland Council Governance role: Provide direction Proposed Outcome/s: Committee are informed of oral history support Attachments: Attachment D – Memo Oral History Pukekohe Memorial Project Sue Berman Attachment E - Oral History Recording Agreement A Attachment F - Agreement OH Recording Te Reo NOHANZ
	Item 6
	Site Survey Presenter: Mat Glanfield Purpose: Update on site survey Governance role: Oversight and monitoring Proposed Outcome/s: Committee are informed of the site survey No attachment provided
	Item 7
	Budget and project plan update Presenter: Mat Glanfield Purpose: Update project plan and budget Governance role: Oversight and monitoring Proposed Outcome/s: Committee are updated on plan and budget Attachment: Attachment G – Pukekohe Cemetery Memorial Project Plan

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Pukekohe Cemetery Memorial Whaanau and hapori engagement summary	11
b ⇩	Artist Selection and Design process	19
c ⇩	Artist Supoport needs	21
d ⇩	Memo Oral History Pukekohe Memorial Project - Sue Berman	29
e ⇩	Oral History Agreement_ A	31
f ⇩	Agreement Oral History Recording_ Te Reo NOHANZ-B	33
g ⇩	Pukekohe Cemetery Memorail Project Plan	35