Minutes of Kaipātiki Local Board Workshop

Kaipātiki Local Board Workshop

07 May 2025

3	Kaipātiki Local Board workshop

Session 1 – 10.00am – 11.30am

Customer and Community Services – Parks and Community Facilities

• Storm damage remedial track updates for Le Roys Bush Reserve and Leigh Reserve

• Lindisfarne Hall Refurbishment Options

• Glenfield Centre Plan – Delivery Options (v2)

Presenters: Leigh Radovan
Senior Project Manager – Sustainability and Environmental Delivery, Parks and Community Facilities

Drew Kenny
General Manager - Senior Designer and Project Manager, Frame Group Ltd.

Michael Teixeira
Senior Engineer and Project Manager, Frame Group Ltd.

Steph Westmore
Senior Project Manager, Parks and Community Facilities

Jeimy Figueros Meza
Community Lease Specialist, Parks and Community Facilities

Maegan Du Rhone-Brace
Senior Project Coordinator, Parks and Community Facilities

Judy Waugh
Work Programme Lead, Parks and Community Facilities

Governance role: Setting direction.

Summary of Discussions:

The local board was provided with an update on the Storm damage remedial track updates for Le Roys Bush Reserve and Leigh Reserve, Lindisfarne Hall Refurbishment Options, and the Glenfield Centre Plan – Delivery Options.

The local board raised the following points and questions in response to the presentation:

Storm damage remedial track updates for Le Roys Bush Reserve and Leigh Reserve

· Sought clarification on timelines for slip remediation, particularly Slips 1 and 2, and raised concerns about community expectations and progress delays.

· Queried financial oversight, with emphasis on storm recovery budget allocation and requested a comprehensive breakdown of storm recovery expenditure.

· Requested updates on specific sites regarding planting, safety for volunteers, ground movement risks, and potential wastewater issues.

· Highlighted the need for public-facing information to keep communities informed, particularly given multi-year recovery timelines.

Lindisfarne Hall Refurbishment Options

· Sought assurance that cost estimates adequately cover all identified issues.

· Requested clarification on the leasing situation and the implications of the expired lease, including the potential for a new lease or expression of interest (EOI).

· Asked for clarity on building use scenarios (e.g. venue for hire vs. long-term tenant), capacity, storage requirements, and timing of physical works.

· Requested a floor plan and additional photographs.

· Raised questions regarding insulation and building compliance.

· Encouraged full remediation and long-term planning.

· Highlighted potential heritage considerations and the importance of board awareness of any heritage status.

· Acknowledged budget constraints and the need to prioritise within financial limits.

· Noted comparisons to other local facilities in similar conditions and the need for a broader review of other assets with a condition rating of 3 or higher.

Glenfield Centre Plan – Delivery Options (v2)

· Requested clarification on safety improvements at Downing Street, particularly around lighting.

· Supported the use of bollard lighting and barriers to improve security and manage behaviour.

· Suggested integrating unused café space between the Leisure Centre and Active Zone into public use.

· Highlighted potential use of the area by rangatahi and community groups, recommending activation through improved visibility, connectivity, and café integration.

· Warned against pursuing projects without clear utilisation, citing concerns over "white elephant" outcomes.

Next Steps:

· Staff to action feedback received.

Session 2 – 11.30am – 12.15pm

Governance and Engagement

• Kaipātiki Local Board Community Engagement Strategy 2025-26

Presenters: Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Governance role: Setting direction.

Summary of Discussions:

· This item was postponed to the workshop on 14 May 2025, due to time constraints.

Lunch Break
12.15pm – 1.00pm

Session 3 – 1.00pm – 5.00pm

Kaipātiki Local Board Workshop 8

• Kaipātiki Local Board Finalise work programmes 2025/2026

Presenters: Paul Edwards
Senior Local Board Advisor, Governance and Engagement

Sugenthy Thomson
Lead Financial Advisor, Financial Advisory

Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Judy Waugh
Work Programme Lead, Parks and Community Facilities

Eloi Fonseca
Manager Area Operations, Parks and Community Facilities

Adrian Wilson
Manager Compliance, Licensing and Compliance

Amber Deng
Grants Advisor, Grants & Incentives - Group Treasurer

Rebecca McKeown
Head of Programmes, Performance and Transformation, Pools and Leisure

Mike Thompson
Sport and Recreation Lead, Community Wellbeing

Yasmin Hall
Relationship Advisor, Executive Office Resilience and Infrastructure

Naomi Thomas
Manager Community Programme Delivery, Community Wellbeing

Margo Athy
Connected Communities Lead and Coach, Community Wellbeing

Gemma Kaldesic
Capability and Performance Advisor, Executive Office Community

Carl Ewen
Manager Event Facilitation, Community Wellbeing

Jacquelyn Collins
Play Portfolio Lead, Community Wellbeing

Governance role: Setting direction.

Summary of Discussions:

The local board was provided with the Kaipātiki Local Board Finalise work programmes 2025/2026 update.

The local board raised the following points and questions in response to the presentation:

Capex

· Queried whether current Capex allocation represents the bulk of the financial year budget and raised concerns about project prioritisation.

· Supported bringing forward funding for sports field lighting and other low-cost, high-impact projects.

· Suggested prioritising urgent refurbishments and incorporating accessibility improvements where possible following disability access assessment reports.

· Noted importance of community communication.

· Requested clarity on timelines, investigation phases, and potential cost increases due to delays.

· Proposed removing projects with high future maintenance costs.

· Requested that deteriorating park gardens be considered within minor works or bundled into existing projects.

Opex

· Requested detailed breakdown of the operational expenditure.

· Sought insight into future cost pressures and whether any efficiencies could be achieved through staffing or contractor changes.

· Requested clarification on the interaction between regional funding and local funding.

· Raised concerns about understanding and interpreting complex financial figures and recommended simplified reporting to support local decision-making.

Local Board Priorities

· Queried whether current procurement processes allow for greater collaboration between contractors and volunteer groups.

· Expressed concern over lack of clarity and perceived duplication between council maintenance and community-led restoration efforts.

· Expressed concern about value for money and the need for streamlined delivery through fewer, more accountable providers.

· Highlighted community priorities such as biodiversity, youth engagement, and linking school programmes with community outcomes.

· Supported trial approaches with clearer reporting lines and accountability mechanisms.

· Noted increases in event and operational costs and suggested redistributing funds from underperforming areas.

· Requested more transparency on regional funding streams, including hybrid delivery models and administrative oversight.

· Expressed interest in consolidating youth outcomes and leadership development programmes under clearer delivery structures.

Next Steps:

· Staff to action feedback received.

· The next Kaipātiki Local Board work programme update will be held at a workshop on Wednesday 28 May 2025.

The workshop finished at 5.38pm.

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring	Via electronic attendance
	Dr Raymond Tan
	Dr Janet Tupou	Via electronic attendance