Papakura Local Board Workshop

 

OPEN NOTES

 

 

 

Minutes of a meeting of the Papakura Local Board Workshop  held in the Local Board Chambers, 35 Coles Crescent, Papakura, Auckland on Wednesday, 7 May 2025 at 11:00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

till 3pm

 

George Hawkins

 

 

Kelvin Hieatt

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Members

Andrew Webster

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Papakura Local Board Workshop

07 May 2025

 

 

 

1          Ngā Tamōtanga | Apologies

 

That the Papakura Local Board Workshop:

a)          note the apology from Andrew Webster for sickness.

 

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

There were no declarations of interest.

 

3

Local Board Workshop

 

 

 

 

 

 

Item 1 – 11:00-11:30am

Infrastructure and Environmental Services 2024/2025 Quarter three update

 

Presenter/s:                  Rosemary Nash
Chairperson, Sustainable Papakura

Courtenay Hunt
(Senior Community Advisor, Waste Solutions)

Governance role:          Oversight and monitoring

Proposed Outcome/s:   To provide the 2024/2025 Infrastructure and Environmental Services work programme quarter three update.

Attachment/s:                Attachment A – Item 1: Learning to Love our Planet - Sustainable Papakura

Summary of discussions

 

Staff provided a quarter three update for the 2024/2025 Infrastructure and Environmental Services work programme. Information regarding Sustainable Papakura is advertised on Facebook.

 

Item 2 – 11:30-12:00pm

Southern Park - undertake investigation to develop a new car park

 

Presenter/s:                  Ana Anufe
(Project Manager)

Alex Overwater-Davis
(Manager Area Operations, Parks and Community Facilities)

 

Manuel Raimundo

(Work Programme Lead, Parks and Community Facilities)

Kurt Atkins,
(CLC Consulting, Director of Civil Engineering) 

 

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:  To seek direction from the local board on the concept design and costing for the development of a new car park at Southern Park.

Attachment/s:                Attachment B – Item 2: Southern Park Options

Summary of discussions

Staff sought direction from the local board on the concept design and costing for the development of a new car park at Southern Park.

Staff presented three options to the board for consideration and advised that no public or mana whenua consultation has been carried out to date. Southern Park is mapped into 2025/2026 draft work programme.

The local board provided the following feedback:

·       How do we stop this carpark from becoming residential parking, how does the carpark then benefit sports users. Staff acknowledge that there is a risk that the carpark will be used by the residents and there are limitations in what can be done to prevent this. 

·       The staff need to consult with mana whenua. Staff advised that they will have conversations with mana whenua.

·       The board gave direction to proceed with option 1 (20 standard carparks and 2 accessible carparks with the requirement to remove two trees (estimated cost $503,715.12) to be included in the draft 2025/2026 work programme, acknowledging department staff will take into consideration when progressing this design advice from the Arborists regarding tree removals; outcomes from discussions with mana whenua and consideration on how to mitigate local residents utilising the carpark which would limit the use for sports field users.

 

Lunch Break (12:00–12.30pm)

 

Item 3 – 12:30-1:40pm

Draft Papakura Sport and Active Recreation Facilities Plan

 

Presenter/s:                  Kieran Nevey
(Sport & Recreation Lead)

Barry George
(Sport & Recreation Lead)

Andy Adams
(Consultant)

Observers
Alex Overwater-Davis
(Manager Area Operations, Parks and Community Facilities)

 

Manuel Raimundo

(Work Programme Lead, Parks and Community Facilities)

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:   To seek direction on the Draft Papakura Sport and Active Recreation Facilities Plan, prior to formal adoption of the plan at the 28 May 2025 Papakura Local Board Business meeting.

Attachment/s:                Attachment C – Item 3: Papakura Sport and Active Recreation Facilities Plan Memo

Attachment D – Item 3: V2. Draft Papakura Sport and Active Recreation Facilities Plan

Attachment E – Item 3: Papakura Sport and Active recreation Facilities Plan Presentation

Summary of discussions

Staff presented the Draft Papakura Sport and Active Recreation Facilities Plan to the members prior to formal adoption of the plan at the 28 May 2025 Papakura Local Board Business meeting.

The new staff member, Barry George, was introduced. Barry has taken over the Sports and Recreation Lead role from Kieran Nevey.

Staff confirmed the Drury hall was included in the assessment.

Members queried if there was a need for a Hockey pitch identified in the assessment. Staff advised that no need had been expressed by the code.

The local board requested to provide written feedback by 14 May 2025. The draft Papakura Sport and Active Recreation Facilities Plan will be formally adopted at the 28 May 2025 Papakura Local Board Business meeting.

Secretarial note at 19 May 2025: The draft Papakura Sport and Active Recreation Facilities Plan will now be formally adopted at the 25 June 2025 Papakura Local Board Business meeting.

Item 4 – 1:40-2:30pm

Pools and Leisure six monthly 2024/2025 performance update

 

Presenter/s:                  Garth Dawson
(Head of Service Partner Delivery, Service Partner Delivery)

 

Darryl Hamilton
(Contract Manager, Auckland Council)


Sam Holland
(Centre Manager, Massey Park Aquatics Centre)

Kristy Knowles
(Director & GM of Operations)

Debbie Morris
(Centre Manager, Papakura Leisure Centre)

Governance role:          Oversight and monitoring

Proposed Outcome/s:   To keep the local board informed on the performance of the pools and leisure centers in the local board area in relation to the regional network.

Attachment/s:                Attachment F – Item 4: Pools and Leisure Papakura operational updates

Summary of discussions

Staff provided an update on the performance of the pools and leisure facilities in the local board area in relation to the regional network.

Board feedback:

·       Local Board Engagement - Members indicated that they were happy with 6-monthly updates at workshops in May and November each year.

·       Members raised the issue of insufficient parking at the Massey Park Aquatic Centre. Staff acknowledged that this is an ongoing issue. 

·       Inconsistent fee charging – Members raised that there is inconsistency at the reception desk in terms of fees being charged. Staff advised there are currently two pricing options. Spa pool is available at an extra cost. Staff advised they will continue to work closely with the reception staff to achieve more consistency.

Action

1.     Sital Prasad to liaise with Garth Dawson and schedule a KPI workshops for 30 minutes to an hour slot.

Break (2:00-2:10pm)

Item 5 – 2:30-3:08pm

Operational Shift: Proposed Transition of Smiths Ave to Community Centre Management Agreement (CCMA) Contract

 

Presenter/s:                  Dominic Lee

Specialist Advisor, Community Delivery (South)

 

Jane Cain
(Place & Partner Specialist, Community Delivery (South)

 

Governance role:          Keeping informed

Proposed Outcome/s:   To discuss the proposed operational shift for Smiths Ave to a Community Centre Management Agreement (CCMA) contract.

Attachment/s:                Attachment G – Item 5: Final Smiths Ave - Proposed Operational Shift to CCMA Agreement

Summary of discussions

Dominic Lee gave a presentation regarding the proposed transition of SAMOM Trust to a Community Centre Management Agreement (CCMA) Contract for Smiths Ave Hall for FY25/26.

The CCMA is best practice for community-led houses, hubs and centres with the relevant community-led Trust taking over the venue bookings and receiving the income from bookings.

Less local board funding will be required for activations and programming at Smiths Ave.

The Papakura Local Board has also been funding an annual hire fee subsidy of $7,000 per annum for SAMOM Trust to activate the space. This would no longer be required meaning an additional saving to the Papakura Local Board.

Booking system and hire fees staff advised the group is responsible for all the logistics once the venue hire team hands it over.

The Papakura Local Board asked where does the venue hire income currently go?

Dominic advised a small fee was paid by night market stall holders.

Action:

1.     Tracey Hainsworth-Fa’aofo to check with Faithe Smith and confirm where the venue hire income from council venue hire centres, houses and hubs currently goes?

 

Secretarial note: Tracey Hainsworth-Fa’aofo has reached out to Faithe Smith.

Item 6 – 3:08-3:25pm

Establishment of the Takanini BID project - budget

Presenter/s:                  Gill Plume
(BID Senior Advisor, CCO/External Partnerships)

 

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:   To seek direction from the local board regarding allocation of the remaining funds for the establishment of the Takanini BID project. 

Attachment/s:                Material unavailable at the time of agenda build.

 

Summary of discussions

Staff sought direction from the local board regarding the allocation of the remaining budget ($4,000) for the establishment of the Takanini BID project. The Takanini Business Association (TBA) will be booked into a future workshop to present the BID project report, lessons learnt from the ballot and an overview of the future plans for the association.

Allocation of $20,000 budget was aligned to milestones:

•       Stage 1 milestone - paid $16,000, covers project up to and including the BID ballot.

•       Stage 2 milestone – $4,000, no further progress required as ballot failed

Staff are seeking advice on the allocation of the remaining $4,000 budget line.

 

Options are:

1.     Pay in full or part to the TBA to cover the overspend of the project for the BID ballot.

2.     Pay in part to the TBA. Staff would identify and direct the TBA where this funding is to be spent and the expected outcomes.

3.     Carry over in full or part into next financial year – set expected outcomes eg, continue to increase association membership (TBA income), maintain regular engagement opportunities (networking events), secure additional revenue (sponsorship, partnerships).

4.     Provide additional funding in the 2025/2026 work programme with clear expected outcomes.

5.     Local board may decide to reallocate this money to other areas and not provide any funding to the TBA.

 

TBA will be booked into a future workshop to present the BID project report, lessons learnt from the ballot and an overview of the future plans for the association.

 

The board provided direction that the $4,000 of unspent funds could remain with the Takanini Business Association to be used for four networking events: one of which has to be done prior to 30 June 2025 and the other three to be done prior to 30 June 2026.

Action:

1.     Gill Plume and Claire Siddens to come back to the board at workshop 8 on 21 May 2025 with quality advice.

Item 7 – 3:25-4:23pm

Direction Setting

Presenter/s:                  Victoria Hutt

(Papakura Local Board Senior Advisor, Governance & Engagement)

 

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:   To inform the board on upcoming events/meetings and seek board’s feedback.

For members to provide strategic updates related to meetings/ briefings they have attended, highlighting opportunities for board decision making or advocacy.

Attachment/s:                Material unavailable at the time of agenda build.

 

Summary of discussions

·       Tracey Hainsworth Fa’aofo – spoke to members on Asia Ethnic Communities Voice & Wellbeing. Seeking direction to invest $15,000 in 2025/2026 in a new programme line for Asia Ethnic Communities Voice & Wellbeing.

o   Central government needs to be involved.

o   Suggestion to make connection with Bhartiya Samaj Charitable Trust to find out the work they do and make the connection. 

o   Action - Further information is required before workshop 8.

·       Melissa Bidois – Spoke to Engagement event item

·       Opaheke Passive Park dates – agreed to 3 – 5pm Tues 10 June 2025 with a rain date Tues 17 June 2025.

·       Volunteer certificates

·       Te Wao Nui a Taane – HVAC heat issues.

·       Workshop – 14 May 2025

·       Member update

·       Actions:

1.     Action – Kelvin Hieatt would like a letter from the Chair to the Head of Area Operations, Parks and Community Facilities (PCF)  to have a meeting organised of Massey Park Users Group so they know what is going on and how to report a problem.
Secretarial note: Manoj has spoken to the Head of Area Operations who has instructed staff to organise a meeting with the Massey Park Users Group as soon as possible.

2.     Action - Manoj to provide advice on sending emails from members’ local board email address to their private email address with information to distribute to their networks and post on social media.
Secretarial note: Manoj to speak to the members at directions setting on 14 May 2025.

 

Attachments

a     TBA Local Board funding accountability update

b     Direction Setting

 

The workshop finished at 5.21pm