Agenda of Waiheke Local Board Workshop

Waiheke Local Board Workshop

07 May 2025

Date:

Time:

Meeting Room:

Venue:

Wednesday, 7 May 2025

10.30 am

Waiheke Local Board Office
10 Belgium St
Ostend
Waiheke Island

Waiheke Local Board Workshop

OPEN AGENDA

MEMBERSHIP

Chairperson	Cath Handley
Deputy Chairperson	Kylee Mathews
Members	Bianca Ranson
	Robin Tucker
	Paul Walden

Amelia Lawley

Democracy Advisor

2 May 2025

Contact Telephone: 027 261 8595

Email: amelia.lawley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

EmailWaihekelocalboard@aucklandcouncil.govt.nz for the link to observe the workshop online.

The workshop will be recorded and the link included in the proceedings which can be found at https://infocouncil.aucklandcouncil.govt.nz/

ITEM TABLE OF CONTENTS PAGE

1 Ngā Tamōtanga | Apologies 2

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 2

3 Local Board Workshop 3

Karakia Timatanga – Whakataka te Hau

Whakataka te hau ki te uru Cease oh winds of the west and the south

Whakataka te hau ki te tonga Let the bracing breezes flow

Kia mākinakina ki uta over the land and the sea

Kia mātaratara ki tai Let the red-tipped dawn come

E hī ake ana te atakura with a sharpened edge

He tio, he huka, he hauhū a touch of frost

Tihei Mauri Ora! A promise of a glorious day!

Agenda Items

1 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Waiheke Local Board Workshop

07 May 2025

Local Board Workshop

File No.: CP2025/07593

Note 1: This workshop has been called by the chairperson in consultation with the staff.

Note 2: No working party/workshop may reach any decision or adopt any resolution unless specifically delegated to do so.

Te take mō te pūrongo

Purpose of the report

1. To present the Waiheke Local Board workshop agenda for 7 May 2025

Whakarāpopototanga matua

Executive summary

2. Most workshops are open to the public to attend as observers in person or online.

3. Some sessions may not be open to the public. The staff / chairperson and deputy chairperson decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

4. Workshops will be recorded and a link to the recording will be included in the published documents available at https://infocouncil.aucklandcouncil.govt.nz/. Email Waihekelocalboard@aucklandcouncil.govt.nz for a link to join the workshop online / The public can observe the workshop on via MS Teams to observe the workshop online.

5. Local Board workshops provide an opportunity for local boards to carry out their governance role in the following areas:

a) Accountability to the public

b) Engagement

c) Input to regional decision-making

d) Keeping informed

e) Local initiative / preparing for specific decisions

f) Oversight and monitoring

g) Setting direction / priorities / budget.

6. Workshops do not have decision-making authority.

7. Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected members and staff.

8. Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality.

9. The following will be covered in the workshop:

Session 1 – 10.30am – 12.30pm

Local Board Annual Planning session 8

Presenter: Janine Geddes – Senior Local Board Advisor

Purpose: Finalise local board work programmes

Governance role: Local initiative / preparing for specific decisions

Proposed Outcome/s: Members and staff will finalise local board work programmes and balance budgets prior to approval of works programmes at a business meeting in June.

Attachment/s: Attachment A, B, and C (see below)

Lunch

Session 2 – 1.00pm – 2.00pm

Local Board Annual Planning session 8 (continued)

As above

Session 3 – 2.00pm – 3.00pm

Parks and Community Facilities monthly update

Presenter/s: Marcia Velloen – Senior Project Manager, Area Operations

Sue Gluskie – Facilities Coordinator

Bridget Velvin – Facilities Manager

Jacqui Thompson-Fell – Parks and Places Specialist

Elvira Kolmychenko – Work Programme Lead

Jenean de Bruin – Programme Manager, Area Operations

Purpose: Review progress with projects

Governance role: Keeping informed

Proposed Outcome/s: Members will be updated on Community Facilities and Parks projects and activities for the months of March and April 2025, including remediation of Rakino Island Hall.

Attachment/s: Attachment D, E, and F (see below)

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Board Annual Planning session 8 presentation	11
b ⇩	Draft Local Board Work Programme	51
c ⇩	Draft CAPEX Work Programme FY2026-2028	69
d ⇩	Rakino Island Hall update presentation	75
e ⇩	Parks and Community Facilities February update	97
f ⇩	Parks and Community Facilities March update	137