Whau Local Board Workshop 07 May 2025

Date: Time: Meeting Room: Venue:	Wednesday, 7 May 2025 10:00 am Whau Local Board Office 31 Totara Avenue New Lynn
Whau Local Board Workshop OPEN AGENDA

MEMBERSHIP

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Valeria Gascoigne
	Sarah Paterson-Hamlin
	Warren Piper

Liam Courtney

Democracy Advisor

5 May 2025

Contact Telephone: 027 260 4570

Email: liam.courtney@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Karakia

Kia hora te Marino

May the peace be widespread

Kia whakapapa pounamu te moana

May the sea be like greenstone

Hei huarahi mā tatou I te rangi nei

A pathway for us all this day

Aroha atu aroha mai

Let us show respect for each other

Tātou ia tatou katoa

For one another

Hui e taikie!

Bind us all together!

Whau Local Board Workshop 07 May 2025

Local Board Workshop

File No.: CP2025/09794

Note 1:       This workshop has been called by the chairperson in consultation with the staff.

Note 2:       No working party/workshop may reach any decision or adopt any resolution unless specifically delegated to do so.

Te take mō te pūrongo

Purpose of the report

1.       To present the Whau Local Board workshop agenda for 7 May 2025.

Whakarāpopototanga matua

Executive summary

2.     Most workshops are open to the public to attend as observers in person.

3.       Some sessions may not be open to the public. The staff / chairperson and deputy chairperson decide which sessions are open to the public, depending on the sensitivity of the information being discussed. If a session is not open, a reason will be provided below.

4.       Local Board workshops provide an opportunity for local boards to carry out their governance role in the following areas:

a)   Accountability to the public

b)   Engagement

c)   Input to regional decision-making

d)   Keeping informed

e)   Local initiative / preparing for specific decisions

f)    Oversight and monitoring

g)   Setting direction / priorities / budget.

5.       Workshops do not have decision-making authority.

6.       Workshops are used to canvass issues, prepare local board members for upcoming decisions and to enable discussion between elected members and staff.

7.       Members are respectfully reminded of their Code of Conduct obligations with respect to conflicts of interest and confidentiality.

8.       The following will be covered in the workshop:

Item 1 – Parks and Community Facilities maintenance contracts - Full facility contract update and Te Ara Hura 2027
10.00am-11.00am Presenter/s:                  Sarah Jones, Programme Manager Jennifer Rose, Head of Asset and Business Performance, Parks and Community Facilities Shane Hogg, Manager Area Operations Julie Pickering, Head of Area Operations Purpose:                       To provide an update on current contract performance and provide a briefing on Te Ara Hura 2027 Parks and Community Facilities maintenance contracts. Outcome:                      To receive feedback from the board about: • What improvements to the current contract levels of service the board might want • What tasks might they allocate extra operational expenditure for additional service • What level of local provision might be ideal for their area. Governance role:          Setting direction / priorities / budget.
Item 2 – Olympic Park Master Plan
11.00am-11.45am Presenter/s:                  Sheryne Lok, Service and Asset Planing Specialist Kiri Le Heron, Service & Asset Planning Team Leader Ivy Soulisa, Senior Landscape Architect Purpose:                       To discuss the draft principles of the masterplan and to discuss the proposed engagement methods. Governance role:          Keeping informed.
	Item 3 – Rosebank Speedway, post-hearing workshop
	11.45am-12.30pm Purpose:                       To discuss with the local board the hearing held on February 27 and to discuss the commissioner's recommendations before bringing a final report. Governance role:          Keeping informed. This workshop is being held with the public excluded to allow free and frank discussion.
Lunch
Item 4 - Te Kete Rukuruku Tranche Three Site Selection
1.00pm – 1.45pm Presenter/s:                  Dawn Bardsley, Te Kete Rukuruku Naming Lead Vinny Rongo, Te Tira Huanga Māori Purpose / Outcome:     To discuss parks the local board would like to go forward for Māori naming in tranche three of Te Kete Rukuruku. Governance role:          Setting direction / priorities / budget.
Item 5 - Community Delivery Work Programme Update Quarter 3 2024/2025
1.45pm – 2.05pm Presenter/s:                  Rosetta Fuimaono, Catherine Davidson, Manager New Lynn Community Hub Jamie Adkins, Place and Partner Specialist Kathryn Schuster, Youth Specialist Debbie Ashton, Lead and Coach Purpose:                       To ensure the local board is informed on the outcomes of the Community Wellbeing: Community Delivery work programme for quarter four of the 2024-2025. Governance role:          Keeping informed.