Minutes of CCO Direction and Oversight Committee

Komiti mō te Whakahaere Tikanga me te Aro ki te Pae Tawhiti mō ngā Whakahaere ka Whakahaerehia e te Kaunihera / Council Controlled Organisation Direction and Oversight Committee

OPEN MINUTES

Minutes of a meeting of the CCO Direction and Oversight Committee held in the Room 1, Level 26, Te Wharau o Tāmaki - Auckland House, 135 Albert Street, Auckland on Tuesday, 13 May 2025 at 10.00am. A recording of the open meeting is available on: https://www.aucklandcouncil.govt.nz /about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

Te Hunga kua Tae mai | present

Chairperson	Cr Shane Henderson
Deputy Chairperson	Cr Kerrin Leoni
Members	Cr Josephine Bartley	From 10.10am, Item 9
	Houkura Member Ngarimu Blair	From 10.14am, Item 9
	Cr Angela Dalton
	Cr Chris Darby	Via electronic link From 10.03am, Item 8
	Houkura Member Hon Tau Henare
	Cr Richard Hills
	Cr Daniel Newman, JP
	Cr Ken Turner
	Cr Wayne Walker	Via electronic link From 10.04am, Item 8
	Cr John Watson	Via electronic link From 10.05am, Item 8

Council Controlled Organisation Direction and Oversight Committee

13 May 2025

1 Ngā Tamōtanga | Apologies

Resolution number CDOCC/2025/24

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson K Leoni:

That the Council Controlled Organisation Direction and Oversight Committee:

a) whakaae / accept the apologies from:

Lateness

Cr J Bartley

Mayor W Brown - on council business.

CARRIED

Note: An apology had been received for Mayor W Brown for lateness on council business, however the meeting had concluded before Mayor W Brown could attend.

Electronic Attendance

Resolution number CDOCC/2025/25

MOVED by Cr R Hills, seconded by Deputy Chairperson K Leoni:

That the Council Controlled Organisation Direction and Oversight Committee:

a) whakaae / approve electronic attendance under standing order 3.3.3 for:

· Cr C Darby (3.3.3a)

· Cr J Watson (3.3.3a)

· Cr W Walker (3.3.3a)

CARRIED

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number CDOCC/2025/26

MOVED by Chairperson S Henderson, seconded by Cr R Hills:

That the Council Controlled Organisation Direction and Oversight Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 8 April 2025, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Approval of shareholder comments on Tātaki Auckland Unlimited, Watercare Services Limited and Contemporary Art Foundation draft Statements of Intent 2025-2028

Cr C Darby joined the meeting via electronic link at 10.03am.

Cr W Walker joined the meeting via electronic link at 10.04am.

Cr J Watson joined the meeting via electronic link at 10.05am.

Resolution number CDOCC/2025/27

MOVED by Chairperson S Henderson, seconded by Houkura Member T Henare:

That the Council Controlled Organisation Direction and Oversight Committee:

a) whakaae / approve the proposed shareholder comments on the draft statements of intent 2025–2028 for Tātaki Auckland Unlimited, Watercare Services Limited and Contemporary Art Foundation contained in the agenda report, with any deletions or additions based on feedback at this meeting.

b) whakaae / agree that the Mayor will prepare letters to be sent to Tātaki Auckland Unlimited and Watercare Services Limited containing the shareholder comments.

c) tāpae / delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder comments on the draft statement of intent 2025-2028 for Contemporary Art Foundation.

d) tuhi tīpoka / note that staff will record any feedback at the meeting that relates to performance or operational issues, or issues of detail or wording, and ensure those are raised with the relevant council-controlled organisations.

CARRIED

Quarter three performance reports 2024/2025 for substantive council-controlled organisations and Port of Auckland Limited

Cr J Bartley joined the meeting at 10.10am.

Houkura Member N Blair joined the meeting at 10.15am.

Resolution number CDOCC/2025/28

MOVED by Cr A Dalton, seconded by Chairperson S Henderson:

That the Council Controlled Organisation Direction and Oversight Committee:

a) whiwhi / receive the 2024/2025 third quarter reports of Eke Panuku, Tātaki Auckland Unlimited, Watercare and Port of Auckland Limited, provided as attachments A to D of the agenda report.

CARRIED

10	Lead Councillor CCO updates
	Supporting documents has been circulated prior to the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number CDOCC/2025/29 MOVED by Chairperson S Henderson, seconded by Cr K Turner: That the Council Controlled Organisation Direction and Oversight Committee: a) whiwhi / receive the verbal updates from the Lead Councillors. CARRIED
	Attachments a 13 May 2025, Council Controlled Organisation Direction and Oversight Committee, Item 10 - Lead Councillor CCO updates, supporting document - Eke Panuku b 13 May 2025, Council Controlled Organisation Direction and Oversight Committee, Item 10 - Lead Councillor CCO updates, supporting document - Watercare

Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda and briefings (including the forward work programme) – 13 May 2025

Resolution number CDOCC/2025/30

MOVED by Chairperson S Henderson, seconded by Deputy Chairperson K Leoni:

That the Council Controlled Organisation Direction and Oversight Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of Council Controlled Organisation Direction and Oversight Committee information memoranda, workshops and briefings – 13 May 2025.

CARRIED

12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

13 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Note: It was agreed that as there were no Lead Councillor CCO Updates, the following item was withdrawn:

C1 CONFIDENTIAL: Lead Councillor CCO updates

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that could prejudice Watercare's position with potential stakeholders.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

10.32 am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Direction and Oversight Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................