Kaipātiki Local Board Workshop

OPEN NOTES

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 14 May 2025 at 10.03am.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan	Via electronic attendance
	Dr Janet Tupou	Via electronic attendance

Kaipātiki Local Board Workshop 14 May 2025

3	Kaipātiki Local Board workshop

Session 1 – 10.00am – 11.00am

Licensing and Compliance

•      Compliance Wardens – Who are they and what service can they provide?

Presenters:                   Adrian Wilson
Manager Compliance, Licensing and Compliance

Elly Waitoa
Manager Animal Management, Licensing and Compliance

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on licensing and compliance, including animal management.

The local board raised the following points and questions in response to the presentation:

· Raised concerns about the limited capacity of animal management officers in the northern area and the inability to consistently respond to lower-priority roaming dog complaints.

· Sought clarification on the roaming status of dogs, response prioritisation, and the potential to increase staffing to deter incidents in high-risk areas.

· Queried feasibility of deploying trained volunteers or community members in advisory or educational roles.

· Discussed the ability of compliance officers to conduct spot checks on construction sites due to community concern about environmental discharges.

· Asked for further explanation of process timelines, enforcement, and resource availability for compliance-related investigations.

· Queried the possibility of inter-board collaboration to share services and manage financial constraints.

Next steps:

· Staff to action feedback received.

Session 2 – 11.00am – 12.00pm

Governance and Engagement

•      Kaipātiki Local Board Community Engagement Strategy 2025-26

Presenters:                   Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on local board community engagement.

The local board raised the following points and questions in response to the presentation:

· Emphasised the importance of increasing civic participation and engagement, particularly through improved communication and accessibility.

· Supported the use of storytelling, plain English, and culturally relevant examples to enhance public understanding of consultations.

· Suggested clear follow-up communications post-consultation, highlighting what was consulted on, what the public said, and how their feedback informed decisions.

· Recommended further use of signage, flyers, and potential billboard space to improve visibility of engagement opportunities.

· Discussed the feasibility of producing short promotional videos, with drone footage, to showcase local board activities and foster public connection.

· Debated the current budget allocation for engagement initiatives and suggested increasing the budget to accommodate additional requests and recommendations.

Next steps:

· Staff to action feedback received.

Lunch Break
12.00pm – 1.00pm

Session 3 – 1.00pm – 2.00pm

Eke Panuku Development

•      Northcote Update – Kāinga Ora and Eke Panuku

Presenters:                   Karen Richardson
Senior Community Affairs Advisor, Eke Panuku

Kate Cumberpatch
Priority Location Director, Eke Panuku

Claire Laybourne
Senior Development Manager, Kāinga Ora

Karen Allen 
Community Development Manager, Kāinga Ora

Jacob Otter
Senior Advisor Evaluation and Research, Kāinga Ora

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with a Northcote Update from Kāinga Ora (KO) and Eke Panuku.

The local board raised the following points and questions in response to the presentation:

Kāinga Ora

· Raised ongoing concerns regarding rubbish and maintenance issues in certain housing areas.

· Questioned timing and scope of the upcoming survey.

· Proposed greater civic education and visibility via social media and accessible formats.

Eke Panuku

· Queried whether local board funding is required for placemaking initiatives in the next financial year; and emphasized the need for early clarity due to financial year budgeting deadlines.

· Recommended maintaining regular engagement between the local board, Eke Panuku, and KO.

· Sought updates on the community garden strategy.

· Requested timeline clarity regarding the library’s relocation from Ernie Mays Street and raised community expectations for interim spaces.

· Discussed storage options for community organisations.

· Suggested installing both physical and digital noticeboards in key areas such as the town centre, especially given limited existing infrastructure.

Next steps:

· Staff to action feedback received.

Session 4 – 2.00pm – 3.30pm

Group Treasurer

•      Review of Kaipātiki Local Board Community Grants Programme

Presenters:                   Amber Deng
Grants Advisor, Grants & Incentives - Group Treasurer

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the review of the Kaipātiki Local Board Community Grants Programme.

The local board raised the following points and questions in response to the presentation:

· Expressed general support for community groups, maintaining consistency and supporting applications that align with the local board priorities.

· Suggested updating application guidelines.

Next steps:

· Staff to action feedback received.

Session 5 – 3.30pm – 4.30pm

Resilience and Infrastructure

•      Hinemoa Pontoon replacement and Boat Ramp repair

Presenters:                   Mohammed Kazi
Project Manager, Engineering, Assets and Technical Advisory

Paul Klinac
General Manager, Engineering, Assets and Technical Advisory

Natasha Carpenter
Head of Coastal Management, Engineering, Assets and Technical Advisory

John McKellar
Parks and Places Specialist, Parks and Community Facilities

Yasmin Hall
Relationship Advisor, Executive Office Resilience and Infrastructure

Summary of Discussions:

The local board was provided with an update on the Hinemoa Pontoon replacement and Boat Ramp repair.

The local board raised the following points and questions in response to the presentation:

· Acknowledged the project’s high cost and questioned the justification for the significant increase from initial estimates.

· Considered broader budget implications across the region.

· Queried future operational expenditure, ongoing maintenance, and oversight of asset condition.

· Highlighted the importance of Health and Safety, the strong community demand and use, and that the ramp is no longer fit for purpose.

· Queried whether the current proposal offers true value for money and if it addresses the core problem.

· Encouraged early alignment with key stakeholders and further community engagement to mitigate any potential pushback.

· Expressed general support for progressing with both components of the project.

Next steps:

· Staff to action feedback received.

· A report will be written for the 18 June 2025 business meeting to receive formal board views.

Break
4.30pm – 4.45pm

Session 6 – 4.45pm – 5.30pm

Watercare Services Limited

•      Lower North Shore network limitations

This workshop was held with the public excluded (confidential) as the update was commercially sensitive.

Attachments

a     Auckland Council Animal Management Presentation

b     Progress update - Hinemoa Presentation

The workshop finished at 5.42pm.