Waiheke Local Board Workshop

OPEN NOTES

Notes of a meeting of the Waiheke Local Board Workshop  held in the Waiheke Local Board Office, 10 Belgium St, Ostend, Waiheke Island on Wednesday, 14 May 2025 at 10.30 am.

The recording of this workshop can be found here:

Session one: https://youtu.be/GKh8TkkMej8

Session two: https://youtu.be/ro1Z-qu499w

Session three: https://youtu.be/cON6-w6QELE

Session four: https://youtu.be/mjEhWQYjivA

Te Hunga kua Tae mai | present

Chairperson	Cath Handley
Deputy Chairperson	Kylee Mathews
Members	Robin Tucker

Karakia Timatanga – Whakataka te Hau

Whakataka te hau ki te uru              Cease oh winds of the west and the south

Whakataka te hau ki te tonga          Let the bracing breezes flow

Kia mākinakina ki uta                       over the land and the sea

Kia mātaratara ki tai                          Let the red-tipped dawn come

E hī ake ana te atakura                     with a sharpened edge

He tio, he huka, he hauhū                a touch of frost

Tihei Mauri Ora!                                A promise of a glorious day!

Waiheke Local Board Workshop 14 May 2025

1          Ngā Tamōtanga | Apologies

Member B Ransom and Member P Walden

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

There were no declarations of interest.

3	Local Board Workshop

10.30am– 11.30am

Te Ara Hura Hura 2027 Parks & Community Facilities maintenance contract workshop

Attendees:      Sarah Jones – Programme Manager (P27 Contracts)

                       Veena Anjanappa – Manager Contract Performance

                        Kim Penten – Programmed New Zealand

                        Shane Hogg - Manager Area Operations, Parks & Community Facilities

                        Jen Rose - Head of Business Performance, Parks & Community Facilities

                        Sue Gluskie – Facilities Coordinator, Waiheke

                        Bridget Velvin – Facilities Manager, Waiheke                                                       

Summary of discussion

Members were provided with a summary of the Parks & Community Facilities maintenance contract performance for 2024, then briefed on the Te Ara Hura 2027 Parks & Community Facilities maintenance procurement programme.

Attachments:                Attachments A – E (see below)

11.30am – 12.30pm

Local Board Transport Capital Fund project update

Attendees:       Alex Elton-Farr – Elected Member Relationship Partner, AT

                        David Boulton - Transport Engineer, AT

                        Fady Ghanima – Project Manager, AT

Summary of discussion

Members were updated on progress made on the current LBTCF project, a raised school pedestrian crossing on Seaview Road.

Attachment:                   Attachment F (see below)

Note: at the request of the Chair and Deputy Chair the session was closed for the final 5 minutes.

Lunch

1.00pm – 2.00pm

Auckland Emergency Management update

Attendees:        Anna Wallace – Head of Planning, AEM

                         Daniel Major – Senior Community Planning and Readiness Advisor, AEM                                                        

Summary of discussion

Members were updated on emergency readiness planning for Waiheke, including the launch of the Local Board Emergency Readiness and Response Plan and the establishment of a Waiheke Response Team.

Attachments:            Attachment G and H (see below)

2.00pm – 3.00pm

Dark Sky Waiheke update

Attendees:      Nalayini Davies, Gareth Davies, Mary Orapiu, Kim Wesney –   Dark Sky Waiheke

                       Rosemary and Peter Thorne – Waiheke Eastern End Community Association

                       Fiona Gregory – Community Broker  

Summary of discussion

Members were provided with a summary of the history and current status of the Dark Sky initiative on Waiheke, followed by discussion on the next steps required to progress this.

Attachment/s:                Attachment I and J – see below

Attachments

a     Parks and Community Facilities performance presentation

b     Parks and Community Facilities maintenance contracts optimisation programme memo

c     Parks and Community Facilities contract optimisation programme presentation

d     P27 options update to REV committee political report

e     P27 feedback form April 2025

f     LBTCF project update presentation

g    AEM update presentation

h     AEM memo

i      Dark Sky Waiheke document

j     Dark Sky Waiheke 2020 submission

Karakia Whakamutanga – Unuhia, Unuhia

Unuhia, unuhia                                              Release, release

Unuhia ki te uru tapu nui                             Release us from this sacred state

Kia wātea, kia māmā, te ngakau                  to clear and set free the heart

Te tinana. me te wairua, I te ara takatū      body and spirit so that we are prepared

Koa rā e Rongo                                             Let peace and humility

Whakairia ake ki runga                                 be raised among us

Kia tina! TINA!                                               And be made manifest (indeed!)

Haumi e. hui e,TAIKI E!                                Draw it together! Affirm! It is done!