Minutes of Ōrākei Local Board - Thursday, 15 May 2025

Ōrākei Local Board

15 May 2025

1 Nau mai | Welcome

Chairperson S Milne welcomed those present with a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Deputy Chair S Powrie declared an interest in Item 14 - Ōrākei Local Grant Round Two 2024/2025 grant allocations.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2025/52

MOVED by Chairperson S Milne, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 17 April 2025, and the ordinary minutes of its meeting, held on Thursday, 1 May 2025, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Troy Churton for consideration under item 12.

Notice of Motion - Member Troy Churton - Recommendation for Elected Representatives to have access to information about consent application pre-lodgement meetings

Resolution number OR/2025/53

MOVED by Member T Churton, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) request Planning and Resource Consents management create a register of pre-lodgement meetings so any member of the public or elected representative can see when and if a pre-lodgement meeting for any property in their area has been conducted and;

b) request with ‘good reason’ (per clause 11.2 of the Confidential Information protocol and policy document) that Planning and Resource Consents management supply a summary of any minutes and notes about any pre-lodgement meeting to an elected representative on a strict confidential basis upon ‘good reason’ formal request by the elected representative (per clause 9.2 of the Confidential Information protocol and policy document).

c) request that these resolutions be shared with all local boards and the Governing Body.

d) request permission for Member Troy Churton and Member David Wong to appear before the Governing Body to advance these resolutions.

CARRIED

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

Resolution number OR/2025/54

MOVED by Deputy Chairperson S Powrie, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $201,600.00 for Ellerslie Village BID

ii) $265,055.26 for Remuera BID

iii) $166,707.59 for St Heliers BID

CARRIED

Ōrākei Local Grant Round Two 2024/2025 grant allocations

Deputy Chair S Powrie declared an interest in the grant applications for LG2512-241 - Eastern Bays Community Patrol Incorporated and LG2512-236 – Auckland East Community Network and took no part in the discussion or voting on these items.

Resolution number OR/2025/55

MOVED by Chairperson S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) agree to fund the following applications received in Ōrākei Local Grant round two, listed in the following table:

Table One: Ōrākei Local Grant round two 2024/2025 grant applications

Application ID	Organisation	Requesting funding for	Amount approved
LG2512-224	Auckland Basketball Services Limited	Towards the cost of venue hire at the Barfoot and Thompson Stadium from July 2025 to December 2025.	$2,000.00
LG2512-236	Auckland East Community Network Incorporated	Towards the cost of website update, Facebook communications, project management cost, flyers and videographer	$6,800.00
LG2512-245	Arthaus Contemporary	Towards the cost of 12 chairs, paint, three trestle tables, artists fees and neon signage	$2,000.00
LG2512-228	Auckland Netball Centre Inc	Towards the cost of stencil and lettings for carpark at the Auckland Netball Centre	$3,000.00
LG2512-222	Big Buddy Mentoring Trust	Towards the cost of rent in Greenlane psychiatric assessments in Herne Bay, advertising costs and wages	$1,000.00
LG2512-242	Roger Lacey	Towards the cost of tools for bike repair	$3,000.00
LG2512-217	College Rifles Rugby Union Football & Sports Club Incorporated	Towards weekly and quarterly maintenance costs	$3,000.00
LG2512-240	Digital Seniors Limited	Towards the cost of wages, advertising coaching costs, hub costs, phone and phone wifi costs for the Digital Seniors Hubs in Ōrākei	$3,000.00
LG2512-241	Eastern Bays Community Patrol Incorporated	Towards operational costs of the Eastern Bays Community Patrol Incorporated	$8,000.00
LG2512-205	Eastern Bays Toy Library	Towards the cost of one year’s rent at the Glendowie Community Centre	$1,500.00
LG2512-246	Ellerslie Cricket Club Incorporated	Towards the cost of cricket balls	$1,000.00
LG2512-211	Glendowie Tennis Club Incorporated	Towards the cost of five security cameras. tennis nets and bands, tennis rackets and tennis balls	$1,500.00
LG2512-212	Mission Bay Tennis Club Incorporated	Towards the cost of club repair and a water fountain	$5,000.00
LG2512-203	Ocean Blue Sports Club Incorporated	Towards the cost of a safety boat, photographer and videographer, organiser fees and marquee hire	$1,000.00
LG2512-215	The Remuera Business Association Incorporated	Towards the cost of upgrading the wifi towers for the security cameras	$5,000.00
LG2512-229	Selwyn Community Education	Towards the cost of artist fees for a workshop	$5,700.00
LG2512-244	St Heliers Glendowie Scout Group	Towards the cost of a hot water cylinder, bathroom fittings, two ovens, two range hoods, a dishwasher, a fridge and a chest freezer	$5,000.00
LG2512-231	St Heliers Tennis Club Incorporated	Towards the cost of a bouncy castle	$2,000.00
LG2512-209	Stonefield's Residents Association Incorporated	Towards the cost of creative design for the Wonders in the Wetlands project	$8,000.00
LG2512-225	The Dust Palace Charitable Trust	Towards the cost of director fee, project manager fee and social media marketing	$1,000.00
LG2512-214	1st Orakei Sea Scouts	Towards the cost of camping and tramping equipment and a camping stove from Ali Express	$5,000.00
Total			$73,500.00

b) request all successful funding applicants acknowledge Ōrākei Local Board’s support for their organisation and that the event or project include the Ōrākei Local Board logo on any marketing material or promotional products and that the board is referenced in any media statements.

c) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d) decline the following applications in the Ōrākei Local Grant round two 2024/2025 grant applications, listed in the following table:

Application ID	Organisation	Requesting funding for	Decline reason
LG2512-219	Auckland Table Tennis Association Incorporated	Towards the cost of two table tennis tables, project manager and development coach wages	Grant round oversubscribed
LG2512-213	CPD Films Limited	Towards the production and project costs of the Kaumātua project	Grant round oversubscribed
LG2512-238	Disability Sport Auckland Incorporated	Towards the cost of venue hire CLM The Bays and coaching costs for the 2025 Swim Programme	Grant round oversubscribed
LG2512-227	Ellerslie Business Association Incorporated	Towards the cost of event management for the Ellerslie Fairy Festival and Pirate Party 2025	Other funding sources available
LG2512-232	Ellerslie Sports Club Incorporated	Towards the cost of research, writing and graphic designer cost, printing production and assembly of history boards	Grant round oversubscribed
LG2512-237	Judith Bristol	Towards the cost of restoration at 124c Gowing Drive, Meadowbank	Grant round oversubscribed
LG2512-247	Mission Bay Business Association Incorporated	Towards the cost of website domain and maintenance and photography costs for the Mission Bay Business Association	Grant round oversubscribed
LG2512-243	Re-Creators Charitable Trust	Towards the cost of tutoring, preparation costs and materials, administration costs, marketing costs and project management wages	Grant round oversubscribed
LG2512-201	Shannan Faukner	Towards the cost of venue hire at Black Door, bookmarks and 15 t-shirts for National Book Lovers Day	Grant round oversubscribed
LG2512-220	St Heliers Village Association Incorporated	Towards the cost of new lighting including installation	Grant round oversubscribed
LG2512-234	The Friends of Churchill Park Society Incorporated	Towards the cost of eDNA analyses of 12 water samples	Other funding sources available
LG2512-226	The Yes And Trust	Towards the cost of pamphlet design and printing as well as tutor fees	Grant round oversubscribed

CARRIED

Ōrākei Local Board Grants Programme 2025/2026

Resolution number OR/2025/56

MOVED by Member P Tucker, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) adopt the Ōrākei Local Board Grants Programme 2025/2026 in Attachment A.

CARRIED

Kōkiri: Local Board Transport Capital Fund Projects

Hannah Gropper (Local Board Advisor) was in attendance to speak to the item.

Resolution number OR/2025/57

MOVED by Deputy Chairperson S Powrie, seconded by Member D Wong:

That the Ōrākei Local Board:

a) note that cost savings consisting of $50,000 from the Ōrākei School crossing project, and $180,000 from the Patteson Avenue crossing project has been made available to the local board to start new projects.

b) allocate the $230,000 to a pedestrian facility at 31 Marua Road, Ellerslie (currently $230,000 out of the required $250,000).

c) allocate to these contingency projects, should further cost savings be made:

i) a bus shelter at 188 St Heliers Bay Road, St Heliers, Stop1890 - $60,000

ii) a crossing facility at Watene Crescent (Option 1) to provide better access to the playground - $230,000.

CARRIED

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter three 2024/2025

Hannah Gropper (Local Board Advisor) and Sugenthy Thomson (Lead Financial Advisor) were in attendance to speak to the item.

Resolution number OR/2025/58

MOVED by Chairperson S Milne, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) receive the integrated performance report for quarter three ending 31 March 2025.

b) express concern that expenditure overruns and income shortfalls first indicated in the quarter one and subsequently in the quarter two report continue to be evident in the quarter three report and request officers report back on actions proposed to balance the budget

c) note that there has been a request to change the name of the local park known as ‘Tagalad Reserve’, at 9 Tagalad Reserve, Mission Bay

d) request urgent advice from staff on:

i) the process to rename a local park, including any budgetary commitments from the local board

ii) whether this initiative needs to form part of the local board’s 2025/2026 work programme.

e) request that this advice be provided in preparation for finalising the local board’s 2025/2026 work programme.

f) note there has been a budget underspend of $122,733.00 from the following activities:

WBS code	Amount
N.012096.01 - New programme co-ordinator - Ōrākei	$15,000.00
N.011774.12 - Local Board Film Income OR	$10,165.00
N.009958.14 - Crossfield Reserve entrance way	$15,990.00
N.009958.12 - Crossfield Reserve lighting	$25,215.00
N.009958.11 - Design & consent Crossfld Madils lights	$5,125.00
N.009958.10 - Design & consent Shore Rd eastn car pk	$5,113.00
N.009958.13 - Toilet Madills Farm adjacent playground	$21,012.00
N.009958.09 - Playgrounds & paved seating Glover Pk	$25,113.00
Total	$122,733.00

g) reallocate $122,733.00 to the following activities:

Programme ID	Activity description	Amount
N.009051.39 - CC Neighbourhood development projects	ID 306 - Placemaking: Neighbourhood development Ōrākei For the services of a mentor for the St Heliers Business Improvement District's (BID) Executive Committee and Chair to develop the committee’s knowledge of BID programmes, and their requirements in respect of good practice, compliance and achieving success as a BID programme. It is anticipated this role may be involved with St Heliers BID for three months.	$5,000.00
N.009051.39 - CC Neighbourhood development projects	ID 306 - Placemaking: Neighbourhood development Ōrākei For additional services required by St Heliers BID. These funds would be used to purchase additional working hours of specialists, as required. Examples of how these funds could be used include additional working hours for a short period to assist the BID Manager to prepare AGM documents, support to establish suitable accounting processes, and if required, additional hours for mentor support	$5,000.00
N.009051.39 - CC Neighbourhood development projects	ID 306 - Placemaking: Neighbourhood development Ōrākei For lighting improvements in Ellerslie's business district, including lighting and maintenance of the large pine tree that marks the western entry to Ellerslie business district	$10,000.00
N.009051.39 - CC Neighbourhood development projects	ID 306 - Placemaking: Neighbourhood development Ōrākei For the lighting of the trees and shop canopies in the town centre of the St Heliers business district	$10,000.00
N.010377.06 - CC Māori Responsiveness	ID 307 - Māori Responsiveness Ōrākei Towards the creation of a tukutuku, a traditional Māori art form of decorative woven panels, by Ngāti Whātua Ōrākei artists to be displayed in Remuera Library to tell the story of Remuera's history and to mark the centenary of the library. The funding will cover materials, the artists’ time as well as educational workshops for the public. Note that additional funding will be allocated to this project in financial year 2025/2026.	$30,000.00
N.005586.12 - Ecological restoration Parks & Reserves Stage 2	ID 969 - Ōrākei Ecological Restoration contracts For controlling weed trees taller than 5m (which is out of scope for the current maintenance contract) in Dingle Dell and St Johns Bush. Weed trees include privet, monkey apple, cherry and a Phoenix palm tree.	$42,733.00
N.002369.02 - Community of Saint Luke (Church)	ID 310 - Remuera-Newmarket Community Centre	$20,000.00
	Total	$122,733.00

CARRIED

Amendments to the 2022-2025 Ōrākei Local Board meeting schedule

Resolution number OR/2025/59

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) approve the addition of one additional business meeting date to the 2022-2025 Ōrākei Local Board meeting schedule as follows:

i) Thursday, 5 June 2025, 4.00pm, Ōrākei Local Board Office, 25 St Johns Road, Meadowbank, Auckland.

CARRIED

Governance Forward Work Calendar and Resolutions Pending Action Report

Resolution number OR/2025/60

MOVED by Chairperson S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar at 15 May 2025.

b) note the Ōrākei Local Board Resolutions Pending Action report at 15 May 2025.

CARRIED

Ōrākei Local Board Workshop Records

Resolution number OR/2025/61

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) note the records for the local board workshops held on 3 and 10 April 2025.

CARRIED

Chairperson and Board Members' Report

Resolution number OR/2025/62

MOVED by Member P Tucker, seconded by Chairperson S Milne:

That the Ōrākei Local Board:

a) receive the Ōrākei Local Board Chairperson and Board Members’ Report for April 2025.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.41 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Angus McPhee
	Penny Tucker
	Margaret Voyce
	David Wong, JP