Te Komiti mō te Kaupapa Here me te Whakamahere / Policy and Planning Committee

OPEN MINUTES

Minutes of a meeting of the Policy and Planning Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 15 May 2025 at 10.03am.

Te Hunga kua Tae mai | present

Chairperson	Cr Richard Hills
Deputy Chairperson	Cr Angela Dalton
Members	Houkura Member Edward Ashby
	Cr Andrew Baker
	Mayor Wayne Brown	From 10.34am, Item 5 Until 5.15pm, Item 12
	Cr Chris Darby
	Cr Julie Fairey
	Cr Alf Filipaina, MNZM
	Cr Christine Fletcher, QSO	Via electronic link, from 11.05am, Item 8
	Cr Lotu Fuli	Via electronic link From 10.05am, Item 5 Until 5.16pm, Item 12
	Houkura Member Hon Tau Henare	Until 3.48pm, Item 8
	Cr Shane Henderson
	Cr Mike Lee	From 11.05am, Item 8
	Cr Kerrin Leoni	Via electronic link from 10.06am, Item 5
	Cr Daniel Newman, JP	Via electronic link From 10.05am, Item 5 Until 5.57pm, Item 12
	Cr Greg Sayers	Via electronic link From 10.06am, Item 5
	Deputy Mayor Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Ken Turner
	Cr Wayne Walker	Until 5.51pm, Item 12
	Cr John Watson	From 10.04am, Item 3 Until 5.51pm, Item 12
	Cr Maurice Williamson

Te Hunga Kāore i Tae Mai | ABSENT

Members

Cr Josephine Bartley

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Kendyl Smith, Chair – Albert-Eden Local Board

Margi Watson, Deputy Chair – Albert-Eden Local Board

Policy and Planning Committee 15 May 2025

1          Ngā Tamōtanga | Apologies

Resolution number PEPCC/2025/40

MOVED by Deputy Chairperson A Dalton, seconded by Deputy Mayor D Simpson:

That the Policy and Planning Committee:

a) whakaae / accept the apologies from members:

Absence

Cr J Bartley

Lateness

Mayor W Brown – on council business
Cr M Lee

CARRIED

Electronic Attendance

Resolution number PEPCC/2025/41

MOVED by Cr W Walker, seconded by Deputy Chairperson A Dalton:

That the Policy and Planning Committee:

a) whakaae / approve electronic attendance under Standing Order 3.3.3 for:

· Cr D Newman (SO 3.3.3 a))

· Cr C Fletcher (SO 3.3.3 b))

· Cr L Fuli (SO 3.3.3 a))

· Cr K Leoni (SO 3.3.3 b))

· Cr G Sayers (SO 3.3.3 b))

CARRIED

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Houkura Member E Ashby subsequently declared an interest in Item 12 – Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule.

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PEPCC/2025/42

MOVED by Cr A Filipaina, seconded by Cr A Baker:

That the Policy and Planning Committee:

b) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 10 April 2025 as a true and correct record.

CARRIED

Cr J Watson entered the meeting at 10.04am.

4          Ngā Petihana | Petitions

There were no petitions.

5          Ngā Kōrero a te Marea | Public Input

5.1	Public Input:  Extinction Rebellion Auckland - Auckland Council's continued membership of the C40 organisation
	Caril Cowan, Extinction Rebellion Auckland addressed the committee. A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr L Fuli joined the meeting at 10.05am. Cr D Newman joined the meeting at 10.05am. Cr K Leoni joined the meeting at 10.06am. Cr G Sayers joined the meeting at 10.06am. Mayor W Brown entered the meeting at 10.34am.
	Resolution number PEPCC/2025/43 MOVED by Cr C Darby, seconded by Chairperson R Hills: That the Policy and Planning Committee: a)      whiwhi / receive the public input from Caril Cowan from the Extinction Rebellion Auckland regarding Auckland Council’s continued membership of the C40 organisation. CARRIED
	Attachments a     15 May 2025, Policy and Planning Committee - Item 5.1, Public Input:  Extinction Rebellion Auckland - Auckland Council's continued membership of the C40 organisation - presentation

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

6.1	Local Board Input: Albert-Eden Local Board - Auckland Unitary Plan - proposed plan change to add to the Notable Trees Schedule and Adoption of Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy
	Kendyl Smith, Chair – Albert-Eden Local Board and Margi Watson, Deputy Chair – Albert Eden Local Board addressed the committee. A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr S Henderson left the meeting at 10.45am.
	Resolution number PEPCC/2025/44 MOVED by Cr J Fairey, seconded by Deputy Mayor D Simpson: That the Policy and Planning Committee: a)      whiwhi / receive Albert-Eden Local Board input regarding Item 9 - Auckland Unitary Plan - proposed plan change to add to the Notable Trees Schedule and Item 8 - Adoption of Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy and whakamihi / thank the local board for their attendance. CARRIED

7          Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Cr S Henderson returned to the meeting at 10.47am.

8

Adoption of Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Cr M Lee entered the meeting at 11.05am.
Cr C Fletcher joined the meeting at 11.08am.

Note:   changes were made to the original recommendation, adding new clauses e), and f), as a Chair’s recommendation.

MOVED by Cr A Filipaina, seconded by Deputy Chairperson A Dalton:

That the Policy and Planning Committee:

a)      whai / adopt the final draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B, including updating the open space provision standards with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

b)      whakaae / agree to delegate any additional minor changes to the final draft strategy to the General Manager, Policy.

c)       whakaae / agree to rescind the following five existing strategies, policies and plans that form Auckland Council’s open space, sport and recreation policy framework:

i)       Parks and Open Spaces Strategic Action Plan (2013)

ii)       Parks and Open Space Acquisition Policy (2013)

iii)      Open Space Provision Policy (2016)

iv)      Auckland Sport and Recreation Strategic Action Plan 2014-2024 (2014, refreshed in 2017)

v)      Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-39 (2019).

d)      whakamihi / thank the chair and members of the Open Space, Sport and Recreation Joint Political Working Group and the members of the Māori and advisory rōpū for their commitment and leadership in the development of Manaaki Tāmaki Makaurau.

e)      tautoko / support the development of an open space land acquisition prioritisation programme to provide a 10-year and 30-year view of the open space acquisition pipeline and support budgeting and work planning processes, noting that open spaces are acquired as budget enables.

f)       tono / request that the next Long-term Plan prioritise adequate budget to enable open space acquisitions early in the land development process.

The meeting adjourned at 12.58pm and reconvened at 1.48pm.

Cr G Sayer was not present.

A further PowerPoint presentation on proposed open space provision standards was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   Questions on Item 8 were continued at this point.

Cr G Sayers returned to the meeting at 2.10pm.

Note:   further changes were made to the amended recommendation during the discussion of the item with the agreement of the mover and seconder, amending clause a) and b) and adding new clauses g) and h), as a Chair’s recommendation.

MOVED by Cr A Filipaina, seconded by Deputy Chairperson A Dalton:

That the Policy and Planning Committee:

a) whai / adopt in principle the draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B, including updating the open space provision standards with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

b) whakaae / agree to delegate any additional changes and final approval of the draft strategy to the Chair and Deputy Chair of the Policy and Planning Committee and a member of Houkura, following the review of the strategy by the council’s legal services team.

c)       whakaae / agree to rescind the following five existing strategies, policies and plans that form Auckland Council’s open space, sport and recreation policy framework:

i)       Parks and Open Spaces Strategic Action Plan (2013)

ii)       Parks and Open Space Acquisition Policy (2013)

iii)      Open Space Provision Policy (2016)

iv)      Auckland Sport and Recreation Strategic Action Plan 2014-2024 (2014, refreshed in 2017)

v)      Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-39 (2019).

d)      whakamihi / thank the chair and members of the Open Space, Sport and Recreation Joint Political Working Group and the members of the Māori and advisory rōpū for their commitment and leadership in the development of Manaaki Tāmaki Makaurau.

e)      whakaae / agree that ‘Policy 2: open space provision and acquisition’ be reviewed in three years to evaluate its effectiveness and outcomes for Auckland and be reported to the relevant committee of council.

f)       tautoko / support the development of an open space land acquisition prioritisation programme to provide a 10-year and 30-year view of the open space acquisition pipeline (including possible regional parks) and support budgeting and work planning processes, noting that open spaces are acquired as budget enables.

g)      tono / request that the next Annual Plan and Long-term Plan prioritise adequate budget to enable open space acquisitions early in the land development process.

h)      tono / note that the next Development Contribution policy review will need to reflect the new strategy.

MOVED by Cr M Lee, seconded by Cr W Walker an amendment by way of replacement to clause e):

That the Policy and Planning Committee:

e) whakaae / agree that ‘Policy 2: open space provision and acquisition’ be reviewed and be reported back to the Policy and Planning committee by September 2025.

A division was called for, voting on which was as follows:

For Cr C Fletcher Cr M Lee Cr D Newman Cr G Sayers Cr S Stewart Cr K Turner Cr W Walker Cr J Watson Cr M Williamson

Against Houkura Member E Ashby Cr A Baker Mayor W Brown Deputy Chairperson A Dalton Cr C Darby Cr J Fairey Cr A Filipaina Houkura Member T Henare Cr S Henderson Chairperson R Hills Deputy Mayor D Simpson

Abstained

The motion was declared lost by 9 votes to 11.

Note:   During this process Cr L Fuli and Cr K Leoni did not respond and therefore did not register a vote.

The original motion was put.

Resolution number PEPCC/2025/45

MOVED by Cr A Filipaina, seconded by Deputy Chairperson A Dalton:

That the Policy and Planning Committee:

a) whai / adopt in principle the draft Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy in Attachment B, including updating the open space provision standards with Option package two – capacity-focused approach: provide more open space than currently enabled in high- and medium-density areas where residents have low or moderate levels of provision.

b) whakaae / agree to delegate any additional changes to and final approval of the draft strategy to the Chair and Deputy Chair of the Policy and Planning Committee and a member of Houkura, following the review of the strategy by the council’s legal services team.

c)      whakaae / agree to rescind the following five existing strategies, policies and plans that form Auckland Council’s open space, sport and recreation policy framework:

i)       Parks and Open Spaces Strategic Action Plan (2013)

ii)      Parks and Open Space Acquisition Policy (2013)

iii)     Open Space Provision Policy (2016)

iv)     Auckland Sport and Recreation Strategic Action Plan 2014-2024 (2014, refreshed in 2017)

v)      Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-39 (2019).

d)      whakamihi / thank the chair and members of the Open Space, Sport and Recreation Joint Political Working Group and the members of the Māori and advisory rōpū for their commitment and leadership in the development of Manaaki Tāmaki Makaurau.

e)      whakaae / agree that ‘Policy 2: open space provision and acquisition’ be reviewed in three years to evaluate its effectiveness and outcomes for Auckland and be reported to the relevant committee of council, with an interim report to inform the next long term plan.

f)       tautoko / support the development of an open space land acquisition prioritisation programme to provide a 10-year and 30-year view of the open space acquisition pipeline (including possible regional parks) and support budgeting and work planning processes, noting that open spaces are acquired as budget enables.

g)      tono / request that the next Annual Plan and Long-term Plan prioritise adequate budget to enable open space acquisitions early in the land development process.

h)      tono / note that the next Development Contribution policy review will need to reflect the new strategy.

A division was called for, voting on which was as follows:

For Houkura Member E Ashby Cr A Baker Mayor W Brown Deputy Chairperson A Dalton Cr C Darby Cr J Fairey Cr A Filipaina Cr C Fletcher Cr L Fuli Houkura Member T Henare Cr S Henderson Chairperson R Hills Cr M Lee Cr K Leoni Cr D Newman Cr G Sayers Deputy Mayor D Simpson Cr W Walker Cr J Watson Cr M Williamson

Against Cr S Stewart Cr K Turner

Abstained

The motion was declared carried by 20 votes to 2.

CARRIED

Note:     Under Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded against clause e):

· Cr M Lee

· Cr W Walker

· Cr J Watson

· Cr M Williamson.

Attachments

a     15 May 2025, Policy and Planning Committee, Item 8 - Adoption of Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy - presentation

b     15 May 2025, Policy and Planning Committee, Item 8 - Adoption of Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy - provision standards - presentation

Houkura Member T Henare retired from the meeting at 3.48pm.

The meeting adjourned at 3.41pm and reconvened at 3.46pm.

Extension of Meeting Time

Resolution number PEPCC/2025/46

MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton:

That the Policy and Planning Committee:

a) whakaae / agree under standing order 1.1.3 that an extension of time be granted, until the business of the agenda is complete.

CARRIED

9	Auckland Unitary Plan - proposed plan change to add to the Notable Trees Schedule
	A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2025/47 MOVED by Chairperson R Hills, seconded by Cr J Fairey: That the Policy and Planning Committee: a)      whakaae / approve the notification of the plan change to add or amend 161 new entries to Schedule 10 – Notable Trees Schedule of the Auckland Unitary Plan, included as Attachment C to the agenda report. b)      ohia / endorse the draft section 32 evaluation report included as Attachment A to the agenda report. c)      tāpae / delegate to the General Manager Planning and Resource Consents the authority to approve minor amendments to the proposed plan change, if required, in advance of public notification. CARRIED
	Attachments a     15 May 2025, Policy and Planning Committee, Item 9 - Auckland Unitary Plan - proposed plan change to add to the Notable Trees Schedule - presentation

10	Adoption of the Southern Rural Strategy
	A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2025/48 MOVED by Cr A Baker, seconded by Deputy Chairperson A Dalton: That the Policy and Planning Committee: a)      whai / adopt the Southern Rural Strategy (Attachment A of the agenda report) b)      tāpae / delegate authority to the Chair and Deputy Chair of the Policy and Planning Committee, a member of Houkura – Independent Māori Statutory Board and the General Manager, Policy to make any final changes to the strategy before publication. c)      tuku / provide this report to the Franklin Local Board, thanking them for their input into the development of the strategy and the formal feedback they provided to inform the finalisation of the strategy. CARRIED
	Attachments a     15 May 2025, Policy and Planning Committee, Item 10 - Adoption of the Southern Rural Strategy - presentation

Note:   The chairperson accorded precedence to Item 12 – Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule, at this time.

12

Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Houkura Member E Ashby declared an interest in this item and took no part in the discussion or voting on the matter.

Houkura Member E Ashby left the meeting at 4.09pm.
Mayor W Brown retired from the meeting at 5.15pm.

Cr L Fuli retired from the meeting at 5.16pm.

MOVED by Cr A Baker, seconded by Cr A Filipaina:

That the Policy and Planning Committee:

a)      whakaae / approve the notification of the plan change to delete three historic heritage places and amend one historic heritage place in Schedule 14 of the Auckland Unitary Plan, included as Attachment A and Attachment B to the agenda report.

b)      ohia / endorse the draft section 32 evaluation report included as Attachment C to the agenda report.

c)       tāpae / delegate to the General Manager Planning and Resource Consents the authority to approve minor amendments to the proposed plan change and draft section 32 evaluation report, if required, in advance of public notification.

A document was tabled by Cr W Walker, providing information from Mr Terry Randell, owner of 11 Te Kawau Pass, Greenhithe.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

MOVED by Cr W Walker, seconded by Cr M Lee, an amendment by way of replacement:

That the Policy and Planning Committee:

a) whakaae / agree to remove proposed amendments to Property ID  00720 from the draft plan change, amend all relevant attachments and draft section 32 evaluation report, and undertake further consultation between Council’s Historic Heritage unit, the landowners and relevant subject matter experts for consideration in this plan change.

b)      whakaae / approve the notification of the plan change to delete three historic heritage places in Schedule 14 of the Auckland Unitary Plan, with relevant amendments to Attachment A and Attachment B to the agenda report.

c)      ohia / endorse the draft section 32 evaluation report, with relevant amendments to Attachment C to the agenda report.

d)      tāpae / delegate to the General Manager Planning and Resource Consents the authority to approve amendments to the proposed plan change and draft section 32 evaluation report, as required, in advance of public notification.

A division was called for, voting on which was as follows:

For Cr C Fletcher Cr M Lee Cr D Newman Cr G Sayers Cr S Stewart Cr K Turner Cr W Walker Cr J Watson Cr M Williamson

Against Cr A Baker Deputy Chairperson A Dalton Cr C Darby Cr J Fairey Cr A Filipaina Cr S Henderson Chairperson R Hills Cr K Leoni Deputy Mayor D Simpson

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote against, so the motion was Lost.

The original motion was put:

Resolution number PEPCC/2025/49

MOVED by Cr A Baker, seconded by Cr A Filipaina:

That the Policy and Planning Committee:

a)      whakaae / approve the notification of the plan change to delete three historic heritage places and amend one historic heritage place in Schedule 14 of the Auckland Unitary Plan, included as Attachment A and Attachment B to the agenda report.

b)      ohia / endorse the draft section 32 evaluation report included as Attachment C to the agenda report.

c)      tāpae / delegate to the General Manager Planning and Resource Consents the authority to approve minor amendments to the proposed plan change and draft section 32 evaluation report, if required, in advance of public notification.

CARRIED

Note:   Under Standing Order 1.8.6, Cr J Watson requested that his dissenting vote be recorded.

Attachments

a     15 May 2025 - Policy and Planning Committee, Item 12 - Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule - presentation

b     15 May 2025 - Policy and Planning Committee, Item 12 - Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule - information from Mr Randell, 11 Te Kawau Pass, Greenhithe

Houkura Member E Ashby returned to the meeting at 5.51pm.

Cr W Walker retired from the meeting at 5.51pm.

Cr J Watson retired from the meeting at 5.51pm.

11	Delegate approval of Auckland Council’s submission to proposed waste legislation changes
	A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr M Lee retired from the meeting at 5.54pm.
	Resolution number PEPCC/2025/50 MOVED by Chairperson R Hills, seconded by Cr A Baker: That the Policy and Planning Committee: a)      tāpae / delegate authority to the Chair and Deputy Chair of the Policy and Planning Committee and a member of Houkura / Independent Māori Statutory Board to review and approve Auckland Council’s submission on the Government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979. CARRIED
	Attachments a     15 May 2025, Policy and Planning Committee, Item 11 - Delegate approval of Auckland Council’s submission to proposed waste legislation changes - presentation

Note:   Item 12 – Auckland Unitary Plan - plan change to make amendments to the Historic Heritage Schedule was considered prior to Item 11– Delegate approval of Auckland Council’s submission to proposed waste legislation changes.

13	Auckland Unitary Plan - Making Operative Private Plan Change 98: 47 Golding Road and 50 Pukekohe East Road, Pukekohe
	A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2025/51 MOVED by Cr A Baker, seconded by Deputy Chairperson A Dalton: That the Policy and Planning Committee: a)      whakaae / approve Private Plan Change 98 to the Auckland Unitary Plan (Operative in Part) under clause 17(2) of Schedule 1 of the Resource Management Act 1991 as set out in Attachments A and B to the agenda report b)      tono / request staff to complete the necessary statutory processes to publicly notify the date on which the plan change becomes operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991. CARRIED
	Attachments a     15 May 2025, Policy and Planning Committee, Item 13 - Auckland Unitary Plan - Making Operative Private Plan Change 98: 47 Golding Road and 50 Pukekohe East Road, Pukekohe - presentation

14	Status Update on Action Decisions from Policy and Planning Committee – 15 May 2025
	Resolution number PEPCC/2025/52 MOVED by Cr A Filipaina, seconded by Deputy Chairperson A Dalton: That the Policy and Planning Committee: a)      tuhi ā-taipitopito / note the status of decisions made at the 10 April 2025 meeting. CARRIED

Cr D Newman retired from the meeting at 5.57pm.

15	Summary of Policy and Planning Committee information memoranda, workshops and briefings (including the Forward Work Programme) – 15 May 2025
	Resolution number PEPCC/2025/53 MOVED by Cr A Filipaina, seconded by Cr A Baker: That the Policy and Planning Committee: a)      tuhi tīpoka / note the progress on the forward work programme appended as Attachment A of the agenda report b)      whiwhi / receive the Summary of Policy and Planning Committee information memoranda, workshops and briefings – 15 May 2025. CARRIED

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.59pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Policy and Planning Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................