Agenda of Devonport-Takapuna Local Board

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 29 April 2025, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Peter McNabb and Crag Mark - Anne Street Trees

Te take mō te pūrongo

Purpose of the report

1. Peter McNabb and Crag Mark will be in attendance to address the board regarding the Anne Street Trees.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Peter McNabb and Crag Mark and thank them for their attendance

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names> for consideration under item 12.

No.	Title	Page
a ⇨	Notice of Motion - Request to rescind the resolution to retain the large trees in Anne Street, Devonport and replace with two more suitable trees:
b ⇨	Anne St trees Agenda of Devonport-Takapuna Local Board - August 2023
c ⇨	Anne St trees Agenda of Devonport-Takapuna Local Board - Tuesday, 19 March 2024

Devonport-Takapuna Local Board

20 May 2025

Kōkiri Report - Sunset Road Sycamore Drive Ramp Road Intersection Upgrade

File No.: CP2025/07385

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to obtain the local boards indication of preferred design on the proposed Sunset Road Sycamore Drive Ramp Road intersection upgrade.

Whakarāpopototanga matua

Executive summary

2. The proposal to upgrade the intersection of Sunset Road, Sycamore Drive, Ramp Road was initiated by a community interest and recorded crash history.

3. External consultation will be undertaken after scheme design plans are produced on the preferred option.

4. As this project spans two local board areas the item has also been workshopped with the Upper Harbour Local Board who have indicted their support for Option 1 design of Signals and Seagull.

5. A workshop was held with the Devonport – Takapuna Local Board on 25 March 2025. At the workshop members indicated varying support for both designs.

6. Auckland Transport recommends Option 1 design due to budget constraints and Option 1 offers higher safety for pedestrians.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) support the Option 1 design for the proposed Upgrade of Sunset Road, Sycamore Drive, Ramp Road intersection.

Horopaki

Context

7. Auckland Transport manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and Auckland Transport work together to set ‘levels of engagement’ for projects and programmes that Auckland Transport is delivering. This process clearly defines the board’s expectations and Auckland Transport’s responsibilities.

8. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

Collaborate - Auckland Transport and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

Consult - Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

Inform – Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

9. Auckland Transport notes that the level of engagement for the Sunset Road Sycamore Drive Ramp Road Intersection upgrade proposal is Consult.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Auckland Transport staff provided advice to the local board about this proposal, that aims to improve safety and pedestrian access, at the workshop on 25 March 2025.

11. This is a busy stretch of road with average annual daily traffic of 11,065 vehicles on Sunset Road, 5.507 on Sycamore Drive, and 8,8761 in Ramp Road.

12. The Option 1 Proposal of signals and Seagull Islands can be constructed at a lower cost, compared to other designs, and is safer for pedestrians with signalised pedestrian crossings. This proposal also future proofs Ramp Road for signal installation if needed in future.

A map of a city

AI-generated content may be incorrect.

The image above shows the project proposal for Option 1 – Signals and Seagull.

13. The Option 2 Roundabout and Seagull design can be viewed below and in Attachment A. This proposal is more expensive and will have a longer construction duration as well as being a less safe design for pedestrians. The Option 2 design is unlikely to be able to install signals at Ramp Road should they be necessary in the future.

The image above shows the project proposal for Option 2 – Roundabout and Seagull.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

15. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The Road Safety Improvements Sunset Road, Sycamore Drive, Ramp Road Intersection project is being undertaken by Auckland Transport and does not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The Sunset Road, Sycamore Drive, Ramp Road Intersection project was workshopped with local board members on 25 March 2025. At the workshop members indicated varying support for both designs of the project.

Tauākī whakaaweawe Māori

Māori impact statement

18. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

19. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

20. In this case, the project does not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

21. The proposal to upgrade Sunset Road, Sycamore Drive, Ramp Road Intersection has no financial implications for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The proposed construction of any project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure. Auckland Transport manages risk by retaining a 10% contingency on the projects.

Ngā koringa ā-muri

Next steps

23. The following activities or actions are planned: Agree on the preferred concept option. Undertake scheme design plans for preferred option and then carry out public consultation before detailed design plans are drawn up.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Sunset Road Sycamore Dr Intersection Road Safety Improvements Presentation

Ngā kaihaina

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Partner
Authorisers	John Gillespie, Head of Stakeholder and Community Engagement

Devonport-Takapuna Local Board

20 May 2025

Kōkiri Report: Footpath Improvements Becroft Drive

File No.: CP2025/07389

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to update the Devonport-Takapuna Local Board on the progress of delivering footpath improvements in Becroft Drive.

Whakarāpopototanga matua

Executive summary

2. The project is proposed to improve footpath safety and connections along Becroft Drive in Forrest Hill to provide safe, convenient and well-connected walking and cycling options for the community and is ready to go to construction.

3. This was selected as a focus area to support more sustainable transport options including better walking facilities and access to public transport.

4. Information about this project was distributed to the local board on 12 March 2025 outlining the project and benefits.

5. No comments or questions were raised by local board members.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) supports the construction of the Becroft Drive footpath improvements ready for construction.

Horopaki

Context

6. The project will improve footpath safety and connections along Becroft Drive in Forrest Hill to provide safe, convenient, and well-connected walking and cycling options for the community.

7. The changes proposed include:

a) Upgrade the footpath along Becroft Drive that connects from #104 Becroft Drive to #119 Becroft Drive.

b) Extend no stopping at all times (broken yellow lines) along Becroft Drive near Parklane Drive to improve visibility for drivers. We will need to clear access and re-allocate road space by removing one on-street parking.

c) Install new pram ramps at the intersection of Becroft Drive and Parklane Drive. Better pram crossings promote accessibility and safety for parents, caregivers and anyone with mobility needs.

d) Install a new side island outside 106 Becroft Drive to enhance visibility and reduce crossing distance for pedestrians using the existing pram crossing.

e) Install yellow tactile pavers at the existing pram crossing along Becroft Drive to assist vision impaired people find their way to crossings and safely navigate the road.

8. The drawing below shows where the changes will be installed.

A map of a road and a road

AI-generated content may be incorrect.

Benefits to the community:

9. Footpaths make it safer for the community by separating motorists and traffic from people on foot.

10. Well-maintained footpaths are safer for people who walk and ride their bikes and scooters, reducing the risk of being hurt or injured.

11. More footpaths make it easier and stress-free for you and local children to move about your community, offering better connections to schools, parks, public transport and other local amenities.

12. Encouraging walking and cycling is good for the environment and good for your health. It helps reduce reliance on cars for local trips, decreasing traffic congestion and reducing our carbon emissions.

13. Pram crossings make it safer and more convenient for people pushing prams or strollers to crossroads. It has a small ramp at the curb level reducing the need to lift the pram which can be unsafe, especially when managing traffic. It helps ensure those with mobility needs can navigate crossings more easily

Tātaritanga me ngā tohutohu

Analysis and advice

14. AT manages Auckland’s transport network on behalf of Auckland Council. Auckland Transport’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and Auckland Transport work together to set ‘levels of engagement’ for projects and programmes that Auckland Transport is delivering. This process clearly defines the board’s expectations and Auckland Transport’s responsibilities.

15. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

16. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded, this report is to provide the decisions relating to the delivery of the following project:

- Footpath Improvements Becroft Drive.

17. Auckland Transport notes that the level of engagement, in the initial forward works presentation and then carried into the Kōkiri Agreement, for this footpath improvement is consult.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

19. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport ‘s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Footpath Improvements in Becroft Drive project is being undertaken by Auckland Transport and does not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The footpath improvements information for Beacroft Drive were sent to the local board members on 12 March.

22. Likewise, the local community has been informed of this proposed project.

Tauākī whakaaweawe Māori

Māori impact statement

23. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

24. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

25. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

26. The proposed construction of any project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure. Auckland Transport manages risk by retaining a 10% contingency on the projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

28. Auckland Transport manages risk by retaining a 10% contingency on the projects

Ngā koringa ā-muri

Next steps

29. With support from the local board the project will progress to final detailed design and implementation anticipated in May 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Public information distributed to advise of project.

Ngā kaihaina

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Partner
Authorisers	John Gillespie, Head of Stakeholder and Community Engagement

Devonport-Takapuna Local Board

20 May 2025

Kōkiri Report: Update Auburn Street Crossing Project

File No.: CP2025/09507

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to update the Devonport - Takapuna Local Board about the Auburn Street Crossing Project listed in its Kōkiri Agreement, and to seek local board support to progress to the next stage of design and construction.

Whakarāpopototanga matua

Executive summary

2. This report provides updates and an opportunity to provide feedback or make decisions related to the Devonport - Takapuna Local Board’s Kōkiri Agreement. A local plan that outlines levels of engagement with local projects between Auckland Transport (AT) and the local board.

3. This report follows up from a workshop on 2 and 9 April 2025 and 6 May 2025 with Devonport - Takapuna Local Board, Local Board Transport Capital Fund (LBTCF) project, Auburn Street Crossing Project.

4. Initial scoping has been completed and as this is a “collaborate” level of engagement local board confirmation of the Boards support for the design option presented at the workshop on 6 May 2025 is required to progress to the next stage of design and construction.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) supports the design option for Auburn Street Crossing Project presented at the 6 May workshop and progress to construction and implementation.

Horopaki

Context

5. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

6. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

7. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded, this report is to provide the decisions relating to the delivery of the following local board transport capital project:

a) Auburn Street Crossing Project.

Tātaritanga me ngā tohutohu

Analysis and advice

Auburn Street Crossing project.

8. This crossing was initially proposed as part of the Takapuna Town Centre Safe Speed program but wasn’t taken to construction due to budget constraints. It was then identified as a LBTCF project initiated from the Devonport-Takapuna Local Board to Improve the pedestrian safety in Auburn Street Takapuna.

9. This project was workshopped with the Devonport – Takapuna Local Board on 2 April 2025 and 9 April 2025. At those workshops, local board members raised issues about the proposed design and were not generally supportive of the proposed bike lane as they suggested this was already a low-speed area.

10. A further workshop was held on 6 May 2025, which presented a redesign based on the Devonport – Takapuna Local Board members knowledge of the area and their requests to re look at it.

11. The latest design proposal was fully supported by the Devonport – Takapuna Local Board to progress to the next stage of design and construction. Attachment A.

Image of proposed improvements and pedestrian crossing Auburn Street.

A map of a road with cars and text

AI-generated content may be incorrect.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

13. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The local board transport capital fund projects were initiated by Devonport Takapuna Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. The local board transport capital project was identified by Devonport Takapuna Local Board and workshopped with members on 6 May 2025.

16. At that workshop, local board members expressed support for the design to progress to the next stage of design and construction.

Tauākī whakaaweawe Māori

Māori impact statement

17. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

18. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

19. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

20. The Devonport-Takapuna Local Board have already committed funds from the Local Board Transport Capital Fund to progress the Auburn Street Crossing Project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

22. AT manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

23. With support from the local board the project will progress to implementation as per AT works schedule.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auburn Street Crossing workshop presentation 6 May 2025

Ngā kaihaina

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Partner
Authorisers	John Gillespie, Head of Stakeholder and Community Engagement

Devonport-Takapuna Local Board

20 May 2025

Kōkiri Report: Update on Projects - Old Lake Road Pedestrian Crossing and Forrest Hill Road Signalised Crossing.

File No.: CP2025/09518

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to update the Devonport Takapuna Local Board about two projects in its Kōkiri Agreement, and to advise of the upcoming construction.

Whakarāpopototanga matua

Executive summary

2. This report provides updates on projects related to the Devonport Takapuna Local Board’s Kōkiri Agreement. A local plan that outlines levels of engagement with local projects between Auckland Transport (AT) and the local board.

3. This report follows the public notification for the Devonport-Takapuna Local Board, Local Board Transport Capital Fund (LBTCF) projects, pedestrian crossing at 2A Old Lake Road, Devonport and signalised crossing at 224 Forrest Hill Road, Forrest Hill.

4. Both these projects have previously been reported on and workshopped with the local board and following public notification are now ready to go to construction.

5. As these are a “collaborate” level of engagement, local boards support to proceed to construction is required.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) supports the construction of the proposed signalised pedestrian crossing at 224 Forrest Hill Road.

b) supports the construction of the pedestrian crossing at 2 Old Lake Road Devonport.

Horopaki

Context

6. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

7. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

8. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded, this report is to provide the decisions relating to the delivery of the following local board transport capital projects:

a) Signalised Pedestrian Crossing at 224 Forrest Hill Road. A ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

b) Pedestrian Crossing at 2A Old Lake Road Devonport. A ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

224 Forrest Hill Road Signalised Pedestrian Crossing project.

9. This is a LBTCF project initiated from the Devonport -Takapuna Local Board.

10. This project was workshopped with the local board on 2 April 2024 and publicly informed in August 2024. An update email was sent in February 2025 to advise construction timeline delay.

11. Four members of the public responded with feedback that was generally in support of the project and included a business in the vicinity requesting that their access be maintained during the project construction.

12. Initially the local board was informed this project would commence in January 2025 however the project was delayed as more time was needed in finalising the design and making sure the construction aligns with AT’s other local board projects within these packages of work. Construction is now planned to start in May 2025.

13. The project work includes:

· Installing a new traffic light-controlled crossing near 226 Forrest Hill Road to help manage traffic on this busy road and give priority to people on foot and people on bikes to cross the road.

· Removing the two existing crossing islands near 220 and 226 Forrest Hill Road to encourage use of the new traffic light-controlled crossing

· Installing yellow tactile pavers at the crossing point to help vision impaired people find their way to crossings and safely cross the road

· Upgrading the existing pram crossings at the intersection of Forrest Hill Road and Blakeborough Drive

· Painting no stopping at all times (broken yellow lines) outside 4 Blakeborough Drive to clear access and help with visibility for motorists entering and exiting the intersection

· Widening the footpath on either side of the crossing and the entry of the intersection of Blakeborough Drive, which gives more room to wait to cross

· Installing new signs and paint new road markings so motorists know they are approaching a traffic light-controlled crossing and to give priority to people crossing the road.

· Install high friction surfacing on the southbound lanes to ensure vehicles picking up speed on the downhill lanes, have added friction and visibility to ensure they slow down before the signals.

14. Drawing of the proposed works below:

2A Old Lake Road Pedestrian Crossing project.

15. This is a LBTCF project initiated by the Devonport-Takapuna Local Board.

16. This project was workshopped with the local board on 2 April 2024 and underwent a public inform process in August 2024.

17. The consultation was an inform-only consultation, where generally only people with queries would normally send through feedback – others may have been supportive but did not send any feedback.

18. From the eight responses received from the general public, one was very supportive and even asked for additional measures, whilst seven were not supportive of the proposed crossing at 2A Old Lake Road and therefore an additional workshop was held with the local board on 6 May so members could advise their direction in regard to this project.

19. At the workshop on 6 May the local board members indicated their continued support for this project due to the improved safety for pedestrians in this location.

20. The proposed project works includes:

· Upgrading the existing flush zebra crossing to a raised table zebra pedestrian crossing due to high pedestrian usage (pedestrians going to and from Narrow Neck Beach and the adjacent cafes). The raised crossing slows down approaching vehicles providing more safety for pedestrians crossing the road.

· Upgrade the crossing islands where people can safely wait when crossing the road. This is a small section of pavement within the median strip, surrounded by traffic islands.

· Upgrades to the existing footpath on both sides of the crossing to give more room for people waiting to cross safely.

· Installing additional stormwater infrastructure to allow for effective drainage around the raised speed table.

· Install a speed cushion and upgrade pram crossings on both sides approaching the intersection of Old Lake Road and Seabreeze Road. Better pram crossings promote accessibility and safety for parents, caregivers and anyone with mobility needs. Speed cushions are small speed bumps placed in the middle of the road. Larger vehicles can pass without impact & smaller vehicles need to slow down

· Install new tactile pavers, which are yellow guidance markers to help visually impaired people find their way to the crossing and then to safely cross the road.

· Painting new road markings and installing signs and beacon discs so motorists know they are near a pedestrian crossing, so that they slow down and prepare to give priority to people crossing the road here.

· Installing new cycle hold rails to support cyclists when approaching the crossing. Giving more visibility time for cyclists to be seen by motorists.

21. Drawing of proposed works.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

23. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The local board transport capital fund projects were initiated by Devonport -Takapuna Local Board and do not impact on council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The local board transport capital projects were initiated by Devonport-Takapuna Local Board and have been workshopped with members and public informed prior to this report being submitted.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

29. The Devonport-Takapuna Local Board have already committed funds from the local board transport capital fund to progress the two pedestrian crossing projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

31. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

32. With support from the Devonport -Takapuna Local Board, the projects will progress to construction as per AT works schedule.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Workshop presentation on 2A Old Lake Road 6 May 2025

Ngā kaihaina

Signatories

Authors	Marilyn Nicholls, Elected Member Relationship Partner
Authorisers	John Gillespie, Head of Stakeholder and Community Engagement

Devonport-Takapuna Local Board

20 May 2025

Proposed new community sub-lease to Restoring Takarunga Hauraki Charitable Trust at Fort Takapuna Reserve, 170 Vauxhall Road, Narrow Neck

File No.: CP2025/07282

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Devonport-Takapuna Local Board to grant a new community
sub-lease to Restoring Takarunga Hauraki Charitable Trust for the premises in Barracks A12 rooms 1 and 2, and Barrack A13 storage room at Fort Takapuna, 170 Vauxhall Road, Narrow Neck.

Whakarāpopototanga matua

Executive summary

2. Restoring Takarunga Hauraki Charitable Trust (the trust) seeks a new community sub-lease to continue operation from the Barracks at Fort Takapuna Recreation Reserve, 170 Vauxhall Road, Narrowneck.

3. As Auckland Council is not the landowner and lease the land through Department of Conservation this is a sublease. Therefore, council is not required to undertake public notification or iwi consultation.

4. The two-remaining barracks on Fort Takapuna Reserve are leased to Auckland Council by the Department of Conservation.

5. The Trust has occupied the building since Devonport Peninsula Trust transferred its leases and assets to the group.

6. The new sub-lease was identified and approved by the Devonport-Takapuna Local Board as part of its Customer and Community Services: Community Leases work programme 2024- 2025 at their 18 June 2024 local board meeting (resolution number DT/2024/95).

7. In conjunction, Restoring Takarunga Hauraki Charitable Trust has also applied for an Assignment of Lease and the approval to transfer assets from Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust (item 4466).

8. The trust was registered as a charitable trust in 2023 and has formally applied to the council for a sub-lease. The trust involves a strong sense of community, has sufficient funds to meet its liabilities, and plans to use this space for their operational activities. The club meets the criteria for a community sublessee.

9. The trust is a community led ecological restoration and outdoor learning. These activities align with / support the Devonport-Takapuna Local Board Plan 2023:

· Our environment – Our natural and built spaces are cared for and we put water quality and the environment front and centre.

· Tātou Tāngata / Our People – We value inclusivity, diversity, and resilience

10. Restoring Takarunga Hauraki Charitable Trust meest the criteria in the Auckland Council Community Occupancy Guidelines 2012 (updated 2023), the Fort Takapuna Reserve management Plan. And the conditions of the head lease held by Auckland Council.

11. This report recommends that a new community lease be granted to Restoring Takarunga Hauraki Charitable Trust for a term of five years commencing from April 2025 with one five (5) year right of renewal.

12. Subject matter experts are all in support of the lease.

13. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakaae / grant, a new community sub-lease to the Restoring Takarunga Hauraki Charitable Trust for room 1 (approximately 11 metres squares), room 2 (approximately 9 metres squared) in Barracks A12, and the old laundry storage area (approximately 6 metres squared) attached to barracks A13, at Fort Takapuna Recreation Reserve, 170 Vauxhall Road, Narrowneck (Attachment A – Fort Takapuna Recreation Reserve, 170 Vauxhall Road, Narrowneck, and Attachment C – Floor Plan - The Barracks A12 and A13), subject to the following terms and conditions:

i) term – five (5) year, commencing 1 April 2025, with one five (5) year right of renewal.

ii) rent – $1300 plus GST per annum if demanded.

iii) operational charge - $1,170 plus GST per annum (26 square metres at $45.00 per square metre).

iv) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment B – Community outcomes plan - Restoring Takarunga Hauraki Charitable Trust).

b) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the head lease held by Auckland Council for the Barracks to Restoring Takarunga Hauraki Charitable Trust for an area comprising approximately 26 square metres located at 170 Vauxhall Road, Narrowneck.

Horopaki

Context

14. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

15. The Devonport-Takapuna Local Board approved the Customer and Community Services: Community Leases work programme for 2024-2025 item 3494 (resolution number DT/2024/95).

Land, building/s

Fort Takapuna Reserve

16. Fort Takapuna Recreation Reserve extends to approximately 2.88 hectares fronting onto Vauxhall Road, Narrow Neck (Attachment A). The site is held by the Department of Conservation that has appointed Auckland Council to control and manage the area. The sub-leasing of the Barracks is authorised by way of a head lease which was granted to the council by the Department of Conservation pursuant to Part IIIB of the Conservation Act 1987.

17. The land is held in one title, Section 3 SO 355498 and is classified as recreation reserve under the terms of the Reserves Act 1977.

18. The site is registered under Section 22.3(a) (i) of the Historic Places Act 1993. This category applies to “Places of special or outstanding historical or cultural heritage significance or value”.

19. The land status permits the proposed activity and community organisations to occupy the small rooms in the barracks at Fort Takapuna. As Auckland Council is not the landowner and lease the land through Department of Conservation this is a sublease. Therefore, council is not required to undertake public notification or iwi consultation.

The Barracks

20. The barracks on Fort Takapuna Recreation Reserve is leased by the Department of Conservation to Auckland Council. The lease is for a period of 30 years from 1 August 2015 with one right of renewal for a further 30-year period.

21. The barracks were constructed in 1942 for the Women’s Auxiliary Army Corps. Barrack buildings were designed as a long rectangular plan and laid out to accommodate large numbers of military personnel in a restricted space. The most efficient layout was an open plan space with beds in rows and made sufficiently wide to allow for circulation through the centre.

22. They have since been used to house female immigrants to New Zealand, members of New Zealand’s Defence Forces and most recently by several community groups and organisations.

23. The buildings were completely refurbished in 2015 at a cost of $1.3 million, providing accommodation that is comfortable, functional and cost effective to manage and use. The signage and landscaping of the area surrounding the barracks was part of the project. The barracks are accessible, have fully equipped kitchens and well served by parking.

24. Each barracks offers a mix of accommodation types. The large open rooms are used for meetings, workshops and social gatherings and are managed by Auckland Council's Venue Hire Team. There are also offices used by several community groups under the terms of a sub-lease that and are fully carpeted, have heating, blinds and internet access.

25. Barracks A12 which fronts onto the reserve has been made event ready by the provision of an external power supply. This supports Objective 6.10 of the Fort Takapuna Recreation Reserve Management Plan that recognises that the reserve is a suitable venue for community and not for profit events.

Barracks A12 – Rooms 1 and 2, Barracks A13 Storage room

26. Community Occupancy guidelines also recommend that community groups who are occupying rooms within larger council buildings are required to pay a subsidised operational charge. The amount charged is based purely on recovery of the direct costs to council of providing the premises including building insurance, structural maintenance, and utility and water charges. At present the charge levied is $45.00 per square metre.

27. Although the formal transfer of the lease and assets is in progress, the trust has been occupying Barracks A12, room 1. However, they do not yet have access to Room 2 or Barrack A13 storage room.

28. Room 1 is approximately 11m² in size and attracts an operational charge of $495.00 per annum. Room 2 is approximately 9m² in size and attracts an operational charge of $405.00 per annum. The operational charge is a subsidised amount calculated on the square meter of the area which covers building insurance, share of overheads (e.g. electricity and water charges) and maintenance provided by council as outlined in the terms of the lease.

29. There is also a small shed, approximately 6m² in size, attached to Barracks A13 that the Trust is interested in leasing as a storage room for their outdoor equipment. This was originally the outdoor laundry space. The amount charged for this space is $270 per annum.

Restoring Takarunga Hauraki Charitable Trust

30. Restoring Takarunga Hauraki Charitable Trust registered as a charitable trust under the Charitable Trusts Act 1957 on 29 March 2023.

31. The trust is dedicated to restoring local indigenous ecosystems, including shorelines, maunga, wetlands, streams, and forests, through a community led approach that engages local volunteers in ecological conservation.

32. The trust integrates Mataurunga and tikanga Māori in its restoration strategies. This approach ensure that efforts are aligned with the values of Mana Whenua iwi with the guidance of the local Māori Advisory group.

33. A thriving project of Restoring Takarunga Hauraki Charitable Trust is Ngāu-te-ringaringa Community Nursery. This encourages local volunteers to grow and plan thousands of native plant seedlings for use in three local ecocorridors.

34. The trust emphasises collaboration with a wide range of stakeholders, including local iwi, community organisations, environmental groups, and government bodies.

35. The trust is supported by four part time paid staff and a dedicated volunteer base of 50 part time volunteers. This includes 2 youth, 15 adults, and 33 seniors. Approximately 90% of the volunteers are local to the Takarunga-Hauraki area, contributing to various restoration and educational initiatives throughout the peninsula.

36. The group has been operating from Barrack A12 room 1 since November 2023.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

37. At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

38. Under the Auckland Council Community Occupancy Guidelines 2023 relating to council owned buildings. Staff will recommend the standard term of tenure for leases is an initial term of five (5) years with one right of renewal for five (5) years.

Reserves Act considerations

39. The land at Fort Takapuna Reserve is subject to the provisions of the Reserves Act 1977 and classified as a recreation reserve. As the Trust’s activities are contemplated in the Fort Takapuna & Narrow Neck Beach Reserve Management Plan 2010. In conformity with the plan, council staff are not required to publicly notify the proposed new lease.

Assessment of the application

40. The trust has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver its services. Staff undertook a site visit on 21 January 2025.

41. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

Table 1: Financials

Revenue for the financial year ended 30 June 2024

Expenditure year ended 30 June 2024

Revenue less expenses

$336,487

$301,059

$35,428

42. The area proposed to be leased to the trust consists of approximately 26 square metres and is outlined in Attachment A – Site plan.

43. The trust has all necessary insurance cover, including public liability insurance, in place.

44. A site visit has been undertaken by staff and the room is well utilised and appears to be well maintained. Restoring Takarunga Hauraki Charitable Trust will pay a subsidised fee for all operational costs.

45. The group provides a valuable service to the local community by enhancing local ecosystems, engaging residents in volunteer-driven restoration projects and providing educational opportunities.

46. A community outcomes plan has been negotiated with Restoring Takarunga Hauraki Charitable Trust to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

47. Staff recommend that a new community sub-lease be granted to Restoring Takarunga Hauraki Charitable Trust for a term of five (5) years commencing from 1 April 2025 with one five (5) year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

49. Asset improvements and maintenance undertaken by the council will strive for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

50. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

51. The granting of the proposed sub-lease will have no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

52. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53. Auckland Council staff from within the Community Directorate have been consulted on the proposed new lease. The table below contains feedback:

Table 2: Consultation with Auckland Council staff on the proposed new lease

Relevant team	Feedback
Facilities Manager, Area Operations, Parks and Community Facilities	No issues
Parks and Places Specialist, Parks and Community Facilities	No issues
Community Broker, Connected Communities	No issues

54. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

55. At the time of the workshop 26 February 2025, staff presented a recommendation of a one (1) year lease. Subsequently, after review of further information, staff believe that a lease term of five (5) years + one five (5) year right of renewal is acceptable.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. At its business meeting of 20 September 2022, the local board approved the Customer and Community Services, Parks and Community Facilities 2024/2025 work programme (resolution number DT/2024/95). The progression of the proposed assignment of lease was listed as item number 3494 on the work programme.

57. The proposal aligns with the Devonport-Takapuna Local Board Plan 2023 outcomes:

Table 3: Outcomes and objectives of the Devonport-Takapuna Local Board Plan 2023

Outcome	Objective
Outcome 1: Our Environment	Our natural and built spaces are cared for and we put water quality and the environment front and centre.
Outcome 2: Our People	We value inclusivity, diversity, and resilience
Outcome 3: Our Community and Facilities	Our community has access to quality services in facilities that meet their needs.

58. Staff discussed the proposal with the local board at their workshop on 25 February 2025. The local board indicated support for the sub lease to Restoring Takarunga Hauraki Charitable Trust.

Tauākī whakaaweawe Māori

Māori impact statement

59. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2024 - 2034, the Unitary Plan and local board plans.

60. The operative reserve management plan for Fort Takapuna contemplates community use of the refurbished barracks. There are no changes to the leased area, use or operational activities being conducted on the land from activities currently permitted. Iwi engagement prior to any new sub-lease being granted is not required in accordance with the Conservation Act 1987 or the concession contract.

61. The lessee has agreed, via a community outcomes plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report.

62. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

63. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

64. All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of the council.

65. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications for the proposed new lease to Restoring Takarunga Hauraki Charitable Trust for the barracks A12 room 1 and 2 and A13 Storage room.

66. If the local board chooses to charge the recommended $1300 rent, the local board will have the benefit of additional revenue of $1,299 per annum to use.

67. Ongoing maintenance of the asset will be borne by the Devonport-Takapuna Local Board which is accounted for in current and future budgets. The trust will pay a subsidised operational charge.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68. Should the local board resolve not to grant the proposed community lease to Restoring Takarunga Hauraki Charitable Trust at Fort Takapuna Recreation Reserve, 170 Vauxhall Road, Narrowneck, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome/s.

69. The new lease affords the groups security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset/s regardless of whether budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

70. If the local board resolves to the grant the proposed new community lease, staff will work with the Restoring Takarunga Hauraki Charitable Trust to finalise a sub-lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Site Plan
b ⇨	Community Outcomes Plans
c ⇨	Floor Plan - Barracks A12-A13

Ngā kaihaina

Signatories

Authors

Randy Jiang - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Assignment of Lease and approval to transfer assets from Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust.

File No.: CP2025/07298

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Devonport-Takapuna Local Board of the assignment of lease by Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust and to transfer its assets to the proposed assignee.

Whakarāpopototanga matua

Executive summary

2. At its business meeting of 20 September 2022, the Devonport-Takapuna Local Board granted Devonport Peninsula Trust a lease for land at Dacre Park, 27A Lake Road, Devonport (resolution number DT/2022/135) The lease commenced on 1 November 2022 for an initial term of 10 years and provides for one right of renewal for 10 years, expiring on 31 October 2042.

3. The lease was granted to Devonport Peninsula Trust as the umbrella group for Restoring Takarunga Hauraki Charitable Trust. This is because Restoring Takarunga Hauraki Charitable Trust was not a registered entity at that time.

4. Clause 16 of the lease agreement to Devonport Peninsula Trust requires the lessee to obtain approval from the lessor (Auckland Council as Landlord) prior to assignment of lease and asset transfer.

5. As such, Devonport Peninsula Trust has formally requested the council’s approval to assign its ground lease and transfer assets comprising garden beds, a container used as a tool and storage shed, safety fencing, and shading situated at 27A Lake Road, Devonport, to Restoring Takarunga Hauraki Charitable Trust.

6. This report recommends the local board approve Devonport Peninsula Trust assigning its lease and transferring its assets to Restoring Takarunga Hauraki Charitable Trust.

7. If the local board resolves to grant the assignment of lease and the transfer of assets, staff will work with the two groups to finalise the documentation relating to the assignment of lease and transfer of assets.

8. In conjunction, Restoring Takarunga Hauraki Charitable Trust is also applying for a sublease for the premises Barracks A12 rooms 1 and 2, and Barrack A13 storage room at Fort Takapuna, 170 Vauxhall Road, Narrow Neck. The group has a proven history of delivering outcomes and operating a leased site.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the assignment of lease from Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust on the same terms and conditions with the lease agreement dated 16 November 2022:

i) Initial term – 10 years, commencing 1 November 2022, with one 10 year right of renewal reaching final expiry on 31 October 2042

ii) approve Devonport Peninsula Trust transferring its assets comprising garden beds, a large container, safety fencing, and shading located on land at Dacre Park to Restoring Takarunga Hauraki Charitable Trust.

b) All other terms and conditions will be in accordance with Auckland Council’s Community Occupancy Guidelines 2023, the Reserves Act 1977.

Horopaki

Context

9. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

10. The proposed assignment of the community ground lease and approval to transfer assets is on the approved Parks and Community Facilities – Community Leases Work Programme for 2024/2025 item 4466 (resolution number DT/2024/95).

Land

11. Dacre Park is located at 27a Lake Road Devonport. The land is legally described as Lot 1 DP 77578 contained in title NA33D/1198 and held in fee simple by Auckland Council. This land is classified as a recreation reserve. (as per attachment A to the agenda report – Site plan for Restoring Takarunga Hauraki Charitable Trust)

Figure 1: Aerial view of 27a Lake Road, Devonport. showing proposed Assignment of Lease Area

12. It is also an archaeological site of pre-1900 industrial activity which has further archaeological controls in place under the Auckland Unitary Plan Operative in part (AUP-OIP).

13. The site was formerly used as firebrick works then became subject to landfilling. As part of the Devonport Gasworks site these actions fit into Hazardous Activity and Industries List (HAIL) categories from the Ministry for the Environment and have potentially resulted in soil contamination.

14. Accordingly, Devonport Peninsula Trust engaged a contaminated land consultant to undertake soil sampling on the site. Following the sampling, the contaminated land consultant prepared a recommendation report in May 2022 that has been reviewed by the council’s contaminated land specialist. Council’s contaminated land specialist had no significant concerns or objections to the proposal and has recommended suitable conditions to be placed in the lease and Land Owner Approval if approved.

15. The subject site is located within a flood plain and flood sensitive area. However, the majority of the area covered by the lease is in a raised dock, well above the floodplain and not at risk from flooding.

Lease

16. The Devonport Peninsula Trust holds a community ground lease for land at 27A Lake Road, Devonport.

17. The Lease commenced on 1 November 2022 for a term of 10 years and provides one right of renewal consisting of 10 years, effecting final expiry on 31 October 2042.

Devonport Peninsula Trust and Restoring Takarunga Hauraki Charitable Trust

18. Devonport Peninsula Trust has the current community lease for land on which its building is located at 27A Lake Road, Devonport.

19. Devonport Peninsula Trust hold the lease under its name as the umbrella organisation for Restoring Takarunga Hauraki Charitable Trust.

20. In 2023 Devonport Peninsula Trust notified council staff that it would like to surrender its interest in the lease. Staff workshopped the matter with the local board on 10 October 2023 at which time the local board indicated its support in principle.

21. In 2024 Devonport Peninsula Trust notified council staff that they agree to transfer the Lease and the associated assets to Restoring Takarunga Hauraki Charitable Trust.

Restoring Takarunga Hauraki Charitable Trust

22. Restoring Takarunga Hauraki Charitable Trust has formally requested that the council, as Landlord, approve the assignment of the lease and supply the council with the relevant information to establish its viability in this regard.

23. Restoring Takarunga Hauraki Charitable Trust registered as a charitable trust under the Charitable Trusts Act 1957 on 29 March 2023, but has been successfully operating at the site since November 2022.

24. The trust is dedicated to restoring local indigenous ecosystems, including shorelines, maunga, wetlands, streams, and forests, through a community led approach that engages local volunteers in ecological conservation.

25. The trust integrates Mataurunga and tikanga Māori in its restoration strategies. This approach ensure that efforts are aligned with the values of Mana Whenua iwi with the guidance of the local Māori Advisory group.

26. A thriving project of Restoring Takarunga Hauraki Charitable Trust is Ngāu-te-ringaringa Community Nursery. This encourages local volunteers to grow and plan thousands of native plant seedlings for use in three local eco-corridors.

27. The trust undertakes collaboration with a wide range of stakeholders, including local iwi, community organisations, environmental groups, and government bodies.

28. The trust is supported by four part time paid staff and a dedicated volunteer base of 50 part time volunteers, including two youth, 15 adults, and 33 seniors. Approximately 90 per cent of the volunteers are local to the Takarunga-Hauraki area, contributing to various restoration and educational initiatives throughout the peninsula.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

29. Auckland Council’s Community Occupancy Guidelines 2012 (updated 1 July 2023) sets out the requirements for community occupancy agreements.

30. Restoring Takarunga Hauraki Charitable Trust has applied to take over the ground lease and assets at 27A Lake Road, Devonport.

31. The lease will continue in its current form, for the same purpose and subject to the same conditions; the assignment will transfer the contractual rights of Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust. There is no material departure expected from the current land use.

32. The current lease proposed for assignment, will expire on 31 October 2032, with one right of renewal for 10 years, effecting final expiry of 31 October 2042.

Assessment of the application

33. Staff have assessed the proposed assignment of the operative lease to Restoring Takarunga Hauraki Charitable Trust. It meets the criteria for a community lease as evidenced below:

i. it is a registered charitable trust

ii. it has a history of delivering quality services to the local community

iii. it has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it has adequate financial reserves

iv. it is managed appropriately as evidenced by its longevity as well as its considered approach to facilities management.

34. In addition to the proposed assignment of the lease, Devonport Peninsula Trust proposes to transfer its assets, which includes its building, to Restoring Takarunga Hauraki Charitable Trust.

35. The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities

Table 2: Financials

Trading revenue for the financial year ended 30 June 2024

Operating Expenditure

Income less expenses

$336,487

$301,059

$35,428

36. A site visit has been undertaken by staff and the room is well managed and appears to be well maintained. Restoring Takarunga Hauraki Charitable Trust will pay a subsidised fee for all operational costs.

37. The group provides a valuable service to the local community by enhancing local ecosystems, engaging residents in volunteer – driven restoration projects, providing educational opportunities, and fostering cultural.

38. A community outcomes plan has been negotiated with Restoring Takarunga Hauraki Charitable Trust to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

39. The trust has all necessary insurance cover, including public liability insurance, in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

41. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

42. Climate change does not have the potential to significantly impact the lease. This is due to the majority of the leased area being on a raised platform well above the floodplain and not at risk from flooding.

43. Climate change is expected to bring increasing temperatures, rising sea levels and changing rainfall patterns. Vegetation on parks and open space, including grass, can serve as temperature regulators through shade and evapotranspiration. Vegetation processes and stores carbon, helping to offset the accumulation of greenhouse gases in the atmosphere.

44. Parks and open spaces also serve as ecological stepping-stones or corridors. They can promote and protect native plants and animals, enhance biodiversity, and increase resilience to environmental change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Council staff from within the Community Directorate have been consulted on the proposed new lease. The table below contains detailed feedback:

Relevant team	Feedback
Facilities Manager, Area Operations, Parks and Community Facilities	No issues
Parks and Places Specialist, Parks and Community Facilities	No issues
Strategic Broker, Connected Communities	No issues

46. The proposed assignment of lease and transfer of assets has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. At its business meeting of 20 September 2022, the local board approved the Customer and Community Services, Parks and Community Facilities 2024/2025 work programme (resolution number DT/2024/95). The progression of the proposed assignment of lease was listed as item number 4466 on the work programme.

48. The proposal aligns with the Devonport-Takapuna Local Board Plan 2023 outcomes:

Outcome	Objective
Outcome 1: Our Environment	Our natural and built spaces are cared for and we put water quality and the environment front and centre.
Outcome 2: Our People	We value inclusivity, diversity, and resilience
Outcome 3: Our Community and Facilities	Our community has access to quality services in facilities that meet their needs.

49. Staff discussed the proposal with the local board at their workshop on 25 February 2025. The local board indicated support in principle for the assignment of lease and the transfer of assets.

Tauākī whakaaweawe Māori

Māori impact statement

50. Iwi engagement about the council’s original intention to grant a new community ground lease to Devonport Peninsula Trust at Dacre Park, 27a Lake Road, Devonport was undertaken in the month of August 2022 with the 12 iwi groups identified as having an interest in the land at Dacre Park.

51. No objections or requests for hui or kaitiaki site visit was received from the iwi and mana whenua groups who responded.

52. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within local government Tāmaki Makaurau context.

53. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, Whiria Te Muka Tangata – Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau – the Māori Outcomes Performance Measurement Framework.

54. There will be no change to the activity or outcomes delivered from the site.

55. The trust incorporates Matarunga and Tikanga Maori in its restoration strategies, ensuring that efforts align with the values of Mana Whenua iwi under the guidance of the local Māori Advisory group. A key initiative in this effort is the Ngāu-te-ringaringa Community Nursery, which engages local volunteers in growing and planning thousands of native plant seedlings.

Ngā ritenga ā-pūtea

Financial implications

56. There is no financial implication for the council in the proposed assignment of the existing community ground lease.

57. There is no direct cost to the council associated with the assignment of lease. The trust will continue to take responsibility for all operational and renewal costs involved with its assets located on Dacre Park.

58. Restoring Takarunga Hauraki Charitable Trust will continue the ongoing maintenance of the assets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Should the local board resolve not to approve the proposed assignment of lease by Devonport Peninsula Trust to Restoring Takarunga Hauraki Charitable Trust at Dacre Park, 27a Lake Road, Devonport, this may affect the group’s ability to undertake all future activities will that is held at the site.

Ngā koringa ā-muri

Next steps

60. If the local board resolves to grant the proposed assignment of lease and asset transfer, staff will work with Restoring Takarunga Hauraki Charitable Trust to finalise the agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Site Plan
b ⇨	Community Outcomes Plan
c ⇨	Natural Hazards

Ngā kaihaina

Signatories

Authors

Randy Jiang - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

File No.: CP2025/02948

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for the Devonport, Milford Village and Takapuna Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all BID members and attract new businesses and customers.

4. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due 10 March each year.

5. All BIDs need to work within the BID Policy and meet the terms of the signed three-year BID Targeted Rate Grant Agreement.

6. The BID annual accountability reports on public funds received by the BID within the local board area for the 2023/2024 financial year and compliance with the Auckland Council BID Policy (2022) as of 10 March 2025. This report has a direct link to council’s Annual Plan and budget 2025/2026 process to set the BID targeted rates for 2025/2026.

7. Devonport-Takapuna Local Board has three BIDs operating in their local area:

Table 1: BID targeted rate sought 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate	Met BID Policy annual accountability reports
Devonport Business Association Inc	$142,222.50	Yes
Milford Village Business Association	$250,000.00	Yes
Takapuna Beach Business Association Inc	$554,622.64	Yes

8. Staff recommend that the local board supports Devonport, Milford Village and Takapuna Business Improvement Districts receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $142,222.50 for Devonport BID

ii) $250,000.00 for Milford Village BID

iii) $554,622.64 for Takapuna BID

Horopaki

Context

BID Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this annual report. (Attachment A)

10. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

11. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

13. This report to the local board focuses on the BIDs annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

14. This report includes a copy of the individual BIDs Governance Summary documents, Attachment B, C and D. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

15. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

18. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

19. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

20. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May.

Regional BID Programme Growth

21. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

22. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

23. Two business associations are in the process of having their BID programmes stopped for non-compliance with the BID policy.

24. This will bring the total number of BID programmes to 50 as of 1 July 2025.

25. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

Devonport-Takapuna Local Board BID Targeted Rates 2025/2026

26. Devonport-Takapuna Local Board has three BIDs operating in their local board area. Table 2 shows the amount of targeted rate each BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate (Approved at AGM)	BID targeted rate grant 2024/2025	Proposed increase over 2024/2025
Devonport Business Association Inc	$142,222.50	$142,222.00	0%
Milford Village Business Association	$250,000.00	$175,450.00	42.5%
Takapuna Beach Business Association Inc	$554,622.64	$533,291.00	4%

27. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status quo.

Decision making

Auckland Council

28. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

29. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

30. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

31. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

32. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

33. The BID Policy, Requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

34. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Devonport-Takapuna Local Board BIDs

35. Using the documents and information submitted, the BID Team is satisfied that Devonport, Milford Village and Takapuna BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

36. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

39. BIDs will continue to work across the council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

41. Devonport, Milford Village and Takapuna BID programmes best align with the Devonport-Takapuna Local Board Plan 2023, Outcome: Our economy is thriving, our town centres are vibrant, and there is opportunity for all.

42. Recommending that the Governing Body sets the targeted rates for Devonport, Milford Village and Takapuna Beach business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

43. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

45. The targeted rate is payable by the owners of the business-rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

47. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BIDs.

48. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

49. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

50. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

51. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

52. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

53. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the Devonport, Milford Village and Takapuna BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	BID Policy Requirements summary
b ⇨	Devonport Governance Declaration
c ⇨	Milford Governance Declaration
d ⇨	Takapuna Governance Declaration

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Devonport-Takapuna Board Grants Programme 2025/2026

File No.: CP2025/07173

Te take mō te pūrongo

Purpose of the report

1. To adopt the Devonport-Takapuna Grants Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grants programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Devonport-Takapuna Grants Programme 2025/2026 for adoption (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whai / adopt the Devonport-Takapuna Grants Programme 2025/2026.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grants programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2025/2026 has been adopted, the types of grants, grant rounds, criteria, and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Devonport-Takapuna Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2025/2026.

10. The higher priorities section has been removed to allow for clearer prioritisation of applications, as the local board have agreed with staff advice that higher priorities have not been an effective means of weighting applications. Prioritisation is now only being given based on alignment with the local board plan lower priorities, and exclusions.

11. At the request of the local board, the maximum local grants request threshold has been increased to $10,000 to grant the board greater flexibility to further support high impact applications when presented.

12. Based on feedback from community groups and other funding organisations, the minimum local grants request threshold has been increased to $1,500 to ensure groups receive a higher return on investment for time spent on applications and accountability reports.

13. The exclusion "groups which have failed to meet previous accountability obligations from previous council grants will not be funded except in exceptional circumstance, and/or by stipulating that completion of the accountability is a condition of grant payment" has been amended to "groups which have not completed outstanding accountability obligations by the closing dates of the 2025/2026 Devonport-Takapuna local board grants rounds." This change aims to add clarity and encourage accountability for groups and a clear expectation and deadline.

14. The exclusion "wages and salaries for ongoing administration" has been changed to "applications for core business expenses, such as: wages and salaries, rent, including storage units, cleaning expenses, utilities, such as power and water." This change is to accurately reflect the boards intention of supporting project-based expenses instead of subsidising day-to-day business expenses.

15. The exclusion "events, which clearly benefit the region rather than just the local board area and can therefore apply for regional or central government grants" has been amended to "events which have received regional events funding and therefore primarily benefit the region as opposed to just the local board area.” This change, at the request of the local board, is to prevent the penalisation of groups who are not guaranteed to receive regional funding, as regional funding can be contestable.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

18. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

20. All grants programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2021 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

23. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Devonport-Takapuna 2025/2026 Local Board Grants Programme

Ngā kaihaina

Signatories

Authors

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Endorsement of the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan for the Milford, Takapuna and Devonport Peninsula areas

File No.: CP2025/08189

Te take mō te pūrongo

Purpose of the report

1. To ohia/endorse the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan (Attachment A, B, and C of the agenda report.)

Whakarāpopototanga matua

Executive summary

2. Shoreline adaptation plans are being developed across the Auckland region to provide a long-term adaptation strategy for council-owned land and assets to manage coastal hazards and climate change (including sea-level rise).

3. The shoreline adaptation work programme consists of 20 plans to cover all the coastal areas across the Auckland region. Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme (Attachment A) sets out the context and framing of the programme.

4. The shoreline adaptation plan work programme was initiated by the Coastal Management Framework, adopted by Auckland Council in 2017 (ENV/2017/116). The plans are key to implementation of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan under the communities and coasts priority area.

5. The shoreline adaptation plan for Weiti Estuary to Devonport Peninsula (Attachment B) has been informed by:

· engagement with the Devonport-Takapuna Local Board, and Hibiscus and Bays Local Board.

· engagement with Mana Whenua/iwi; Te Ākitai Waiohua, Ngāti Whātua Orākei, Ngāti Whātua o Kaipara, Ngāti Tamaterā, Ngāi Tai ki Tāmaki, Ngaati Whanaunga, Ngāti Maru, Te Kawerau ā Maki, Ngāti Manuhiri, Ngāti Pāoa and Te Patukirikiri.

· engagement with the community, including online and in-person opportunities for Aucklanders to identify community use of the shoreline and their values and to provide their feedback on the draft strategy.

6. Unit 9 – 15 of the Weiti Estuary to Devonport Shoreline Adaptation Plan (Attachment C) are within the Devonport-Takapuna Local Board area.

7. Shoreline adaptation plans use four adaptation strategies to describe the proposed approach to manage the risk to council land and assets from coastal hazards and climate change. The four adaptation strategies are: No Action, Maintain, Protect and Adaptation Priority Area (see figure 1).

8. The shoreline adaptation plan strategies are applied across three climate change scenarios, these are:

· Low climate change scenario: present day and up to 0.5 metre of sea level rise

· Moderate climate change scenario: between 0.5 and one metre of sea level rise

· High climate change scenario: one metre or more of sea level rise

9. Across the seven coastal units within the Devonport-Takapuna Local Board area, the following shoreline adaptation strategies are proposed to respond to the three climate change scenarios.

· Maintain is identified for the majority of coastline, across the low and moderate climate scenarios, included in units 9-15 of the Weiti to Devonport Peninsula Shoreline Adaptation Plan to manage risk.

· No action is identified for areas of coast with limited and/ or no council owned land or assets exposed.

· Protect is identified under the low and moderate climate scenarios for the coastal margin of Devonport (Torpedo Bay, Queens Parade, the ferry terminal and Stanley Bay), as well as critical roading networks such as Esmonde Road over all climate scenarios. This strategy has been selected to reflect the existing coastal protection measures and the need to maintain existing infrastructure and critical roading connections.

· Adaptation priority area, under the moderate to high climate change scenario, is identified for sections of coastline within Takapuna, Milford, Narrow Neck, Devonport, Stanley Point and the Bayswater areas to signal the need for proactive management of land uses and assets where increasing risk from coastal hazards will impact the long-term feasibility of maintaining all uses within a specific area.

10. The shoreline adaptation programme is funded through the Long-term Plan as part of the climate action investment package. The shoreline adaptation plans will be implemented through future decision making with respect to reserve management, operational maintenance and renewal of coastal structures and initiation of new capital works projects. This will be supported by ongoing monitoring of coastal assets and the surrounding coastal environment.

11. The adaptation strategies selected in the Weiti to Devonport Peninsula plan do not commit council to any additional investment and no financial investment decisions have been made at this time.

12. The shoreline adaptation plans will be integrated into relevant council plans, including asset management plans that help to inform appropriate maintenance. This also includes local implementation of capital works under the Coastal Asset Renewals Works Programme, and the Making Space for Water the establishment of Blue Green networks and Recovery Office responses.

13. Staff recommend that the Devonport-Takapuna Local Board endorse the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

14. Hibiscus and Bays Local Board are also being recommended by staff to endorse the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan at their May 2025 business meeting.

15. The Weiti Estuary to Devonport Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) ohia / endorse the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan (Attachments A, B and C)

Horopaki

Context

16. The Coastal Management Framework adopted by the council in 2017 (ENV/2017/116) set the direction for a regionwide Shoreline Adaptation Plan programme and responds to the priority area in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, that “communities and individuals are prepared for our changing climate and coastline”.

17. The shoreline adaptation plan work programme focuses on how Auckland Council manages and adapts council-owned land and assets to the impacts of coastal hazards and climate change over time. The entire Auckland coastal region will be covered through a series of 20 plans.

18. Shoreline adaptation plans are non-statutory living plans which guide asset management planning and decision making. The programme is developed collaboratively across Auckland Council including council-controlled organisations, Auckland Transport and Watercare and Eke Panuku.

19. The Auckland Council and council-controlled organisations-owned coastal land and assets considered by the shoreline adaptation plans fall into four major categories illustrated in below:

	· Auckland Council owned land, including regional and district parks and other landholdings held by Auckland Council and the CCOs.
	· Community facility assets, such as buildings, parks infrastructure, facilities or closed landfills
	· Water assets including stormwater, potable water and wastewater.
	· Roads, transport networks (such as shared pathways, cycleways busways and ferry and train infrastructure) which are owned or managed by Auckland Council or Auckland Transport.

Table 1: Categories used to group Auckland Council and council-controlled organisations-owned coastal land and assets considered within each shoreline adaptation plan

20. Each shoreline adaptation plan responds to the following national and regional policy, plans and work programmes.

· From the early development stage each shoreline adaptation plan supports community-led discussions about natural hazard risk, adaptation and resilience identified as an area of focus in ‘Accelerating a Resilient Tāmaki Makaurau Auckland’ resolved by the Planning, Environment and Parks Committee on 29 June 2023 (PEPCC/2023/81).

· Where applicable, shoreline adaptation plans align with the ‘Making Space for Water’ programme, with regards to flood hazards in coastal areas.

· The shoreline adaptation plan programme responds to the policy direction set out in the New Zealand Coastal Policy Statement (2010) which directs councils to identify areas that may be affected by coastal hazards over at least 100 years.

· The shoreline adaptation plans follow guidance from the Ministry for the Environment (2024) to apply a best practice method for developing the Dynamic Adaptive Policy Pathways through coastal hazards vulnerability and risk assessment alongside community and mana whenua engagement.

21. The high-level strategies recommended in the shoreline adaptation plans provide a strategic direction for Auckland Council and council-controlled organisations to refer to when considering how council-owned coastal land and assets can be managed, either to the immediate impacts of storm events or the sustainable management of longer-term coastal hazards and climate change. This supports sustainable coastal management decision making, including whether to reinstate or realign (moving back) assets within coastal areas.

22. Shoreline adaptation plans are a first step for a regionally consistent approach to adapting our dynamic coastal areas to future climate change and sea-level rise. Adaptation planning is a proactive journey which will take decades to fully implement.

23. The shoreline adaptation plan programme considers three hazards (coastal erosion, coastal inundation and catchment (rainfall) flooding where it interacts with the coastal environment). For further information on these hazards refer to Section 4 of Volume 1 (Attachment A).

24. In the original shoreline adaptation consultation material, adaptation strategies were presented over indicative short, medium and long-term timeframes which were reflective of different sea level rise scenarios. Responding to feedback from communities, local boards, elected members and mana whenua, the final shoreline adaptation plan reports have presented final recommended strategies in relation to clearly described coastal change scenarios:

· Low climate change scenario: present day hazards including a one per cent annual exceedance probability catchment flooding and coastal inundation (storm) event) and up to 0.5m of sea level rise and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level scenario.

· Moderate climate change scenario: including a consideration of 0.5 and up to 1m of sea level rise (and a one per cent annual exceedance probability event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level.

· High climate change scenario: 1m+ of sea level rise (and a one per cent annual exceedance probability storm/rainfall event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on a sea level of 1m+.

25. A one per cent annual exceedance probability event scenario is a way to express the likelihood of a flood of a specific size or greater occurring in any given year, expressed as a percentage. A detailed view of the hazard scape is included in volume 3 for each unit (Attachment C).

26. The shoreline adaptation plans consider four adaptation strategies No Action, Maintain, Protect and Adaptation Priority areas, as summarised in Figure 1. The strategies provide high-level guidance on how council-owned land and assets located in coastal areas could be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change.

Maintain

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AI-generated content may be incorrect.

Existing assets and uses are maintained within their general location. Considering design and location to manage risks.

Protect

A purple and white shield

AI-generated content may be incorrect.

The coastal edge and/or uses are protected. The coast is often fixed in location and defences (preferably nature based) are used to achieve this.

No action

A blue square with a logo and a flower

AI-generated content may be incorrect.

Limited or no council assets are exposed to coastal hazards. No action is required to reduce or manage risk.

Adaptation priority area

A blue flag with a white mark on it

AI-generated content may be incorrect.

Action is required to manage risk to council land and assets from coastal hazards and catchment flooding. The values and nature of the coastal area requires further adaptation planning and discussion to confirm the actions required.

1. Figure 1: Adaptation strategies for the shoreline adaptation plans

27. The final shoreline adaptation plan documents have been structured into three volumes and as outlined in Figure 2:

· Volume 1: Details of the overarching programme (see attachment A).

· Volume 2: Contextual overview of the specific shoreline adaptation plan area

· Volume 3: Site-specific detail including the recommended adaptation strategies for each area.

A map of the world

AI-generated content may be incorrect.

Figure 1: Depiction of the three volumes of reports applicable to the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan

Tātaritanga me ngā tohutohu

Analysis and advice

The Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan

28. The Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan extends from Silverdale to Devonport. The context, including the key council land and assets, as well as cultural context provided by local iwi and community feedback, is addressed in Volume 2 Weiti Estuary to Devonport Peninsula Area Plan (Attachment B).

29. Within the shoreline adaptation plan, seven areas of the coast or ‘units’ are located within the Devonport-Takapuna Local Board’s area (units 9 to 15) with units 1-8 located within the Hibiscus and Bays Local Board area. Each unit is outlined in Volume 3 Weiti Estuary to Devonport Peninsula (Attachment C):

What is happening? Coastal hazards and climate change

30. Research and analysis were undertaken to inform an understanding of coastal hazards and the resulting risk to council-owned land and assets, along with identified ecological, cultural and historic heritage assets.

31. Key areas of note in relation to coastal hazards for the Weiti Estuary to Devonport Shoreline Adaptation Plan area are identified as follows; coastal inundation (and interaction with catchment flooding) include low lying land of the Wairau Catchment (as relevant to Milford), Narrow Neck and the southern areas of the Devonport Peninsula. While the cliff coastlines are susceptible to coastal erosion and instability, including episodic events. Several coastal access structures and walkways are exposed to these erosional processes. A detailed view of the hazard scape is included in Volume 3 for each unit (Attachment C).

What matters most? Council assets and local input for coastal areas

32. A detailed overview of council land and assets and the supporting cultural, social and ecological context is provided in volume 2 and volume 3 (Attachment B and C).

33. The Weiti Estuary to Devonport Shoreline Adaptation Plan area covers a large, well-established urban area, residential development and associated activities. For Units 9-15, these urban areas are predominantly concentrated along the shorelines of Milford, Devonport, Takapuna, Bayswater and Belmont. The New Zealand Defence Force have key landholdings in and around the Devonport area.

34. Auckland Council land and assets within the Weiti to Devonport Shoreline Adaptation Plan area include (but are not limited to): 576 hectares of park and reserve land, over 400 council-owned buildings, two coastal Maunga, five closed landfills and over 200km of road infrastructure. These land holdings and assets support community, cultural and ecological uses and form part of wider landscapes and systems.

35. The Weiti Estuary to Devonport Shoreline Adaptation Plan area includes 796 sites identified via the Cultural Heritage Inventory – Auckland Council GeoMap, which have cultural and heritage value and significance. Additional cultural landscapes, values and sites may be present and further development of draft cultural statements, in response to the shoreline adaptation plan programme is anticipated.

2. Local input into local issues

36. The purpose of community engagement throughout shoreline adaptation plan development was to identify how the community use and value their coastal areas. This has been supported by an analysis of publicly available documents (such as local board plans and local parks plans).

37. Development of the Weiti Estuary to Devonport Shoreline Adaptation Plan has included engagement with:

· Devonport-Takapuna and Hibiscus and Bays Local Boards

· local community and key stakeholders such as New Zealand Transport Agency, Department of Conservation, and New Zealand Defence Force

· Ngā iwi o Tāmaki Makaurau, the nineteen iwi of Tāmaki Makaurau (recognising that each iwi is wholly autonomous, individual and unique), and the Tūpuna Maunga co-governance authority

· relevant infrastructure providers such as Auckland Transport and Watercare Services.

38. Community engagement was delivered in-person and digitally as follows.

· The Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan engagement included a series of in-person, public out-reach events to inform people of the shoreline adaptation plan programme and receive feedback. Public engagement was open from 2 August – 26 September 2024. Events were held at a range of venues as identified in Attachment B.

· Digital engagement for the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan was undertaken using Social Pinpoint and AK Have Your Say. Social Pinpoint, an online engagement platform provided 149 comments pinned to an interactive map for the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan. AK Have Your Say received a total of 75 survey forms. Feedback also included email submissions and direct discussion. A summary of the engagement findings was presented to the local boards in late 2024 and early 2025.

39. Feedback was analysed and used to develop community objectives and guide the development of the adaptation strategies. Community objectives are included in Volume 2 (Attachment B) and locationally specific feedback is identified in Volume 3 (Attachment C).

40. Engagement with local iwi and asset owners has been undertaken through separate workstreams and is outlined in Volume 2 and Volume 3 (see Attachments B and C).

What can we do about it? Adaptation strategies for the Devonport-Takapuna Local Board area

41. The shoreline has been divided into several coastal units, defined by the driving coastal processes present. Within these units, the coastline has been further divided to reflect the varying distribution of assets and the subsequent, appropriate management strategies.

42. The Weiti to Devonport Shoreline Adaptation Plan includes 93 coastal stretches, of which 56 are located within units 9-15 of the Devonport-Takapuna Local Board area. The recommended adaptation strategies are represented as pathways across the three coastal change scenarios outlined in paragraph 25.

43. A comprehensive overview of the recommended strategies for each stretch and supporting rationale is provided in Volume 3 (Attachment C). In summary, development of adaptation strategies within the Devonport-Takapuna Local Board area has demonstrated the following:

· Maintain strategy — can be applied to the majority of coastline, supporting current interventions at the coast, such as existing protection structures and access ways. Maintain provides for the maintenance of activities and assets, utilising design and location to manage risks from coastal hazards, with No Action for private property or areas of coast with limited council owned or assets exposed.

· Protect strategy — has been applied to the coastal margins of Devonport (Torpedo Bay, Queens Parade, the ferry terminal and Stanley Bay), with this strategy reflective of existing coastal protection measures and/or the need to maintain existing infrastructure and community uses within these areas. This includes critical roading networks and links between urban areas, including Lake Road, providing access to the Devonport peninsula (through the Narrow Neck area) and Esmonde Road providing a roading connection to the state highway and western areas.

· Adaptation Priority strategy — has been applied to sections of coastline within Takapuna, Milford, Narrow Neck, Devonport, Stanley Point and the Bayswater area under a moderate to high climate change scenario. For Milford, Takapuna and Narrow Neck, adaptation priority signals the need to maintain assets and the uses they support within sea level rise and increasing inundation hazards (from the catchment and the coast). This ensures highly valued coastal access is considered alongside coastal character and the recreational enjoyment of the coast at these locations. Around the Devonport and Bayswater areas, adaptation priority is identified for low lying highly valued coastal reserves where increased inundation may impact uses, assets, infrastructure and the function of roading connections within local areas. Adaptation priority signals the need for proactive management of land uses and assets where increasing risk from coastal hazards will impact the long-term feasibility of maintaining all uses within a specific area.

44. These identified adaptation strategies and pathways do not preclude further investment or planned asset management. As living documents, the shoreline adaptation plans may be updated to reflect land use change, investment in assets, community values and environmental change.

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The shoreline adaptation plan work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Tāmaki Makaurau is predicted to experience between 0.6m and 1.5m of sea level rise by 2130, depending on the future CO2 emissions scenario. Impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards, including coastal erosion, coastal inundation, and rainfall flooding.

46. To prepare for the future with climate change, we need to plan adaptively. Shoreline adaptation plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

47. Shoreline adaptation plans assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signalling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, shoreline adaptation plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri – Auckland’s Climate Plan 2020.

48. The Weiti Estuary to Devonport Shoreline Adaptation Plan outlines how council-owned land and assets can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the shoreline adaptation plans will increase resilience by reducing exposure and vulnerability of assets in hazards zones.

49. Greenhouse gas emissions are not directly considered within the shoreline adaptation plans, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Considering the broad extent of council-owned coastal land and assets and the non- statutory nature of the shoreline adaptation plans; implementation will be a collaborative effort across council departments. The shoreline adaptation plan project team has worked in partnership with relevant departments to co-develop the Weiti Estuary to Devonport Shoreline Adaptation Plan.

51. Strategies will be considered and integrated into all relevant council strategic plans and documents including Reserve Management Plans, Regional Parks Management Plans and Open Space Network Plans. This will support associated decision making, such as landowner and leasehold approvals.

52. Adaptation strategies will also be integrated into targeted asset management plans to inform appropriate outcomes, including ongoing operational maintenance and future capital renewal work programmes. For example, assets that provide a coastal defence or amenity function will be considered through council’s regionally funded Coastal Assets Renewals Programme and Shoreline Adaptation Plan Implementation Programme.

53. The completion of all 20 shoreline adaptation plans will confirm regionally consistent themes, challenges and opportunities. This will inform the future implementation strategy including prioritisation and funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. Workshops with the Devonport-Takapuna Local Board commenced in June 2024, prior to the planning for community engagement. A workshop was held to provide an update on what was heard through community engagement in late 2024. In March 2025, a workshop was held to seek feedback and direction on the development of adaptation strategies.

55. A comprehensive consideration of matters raised by the Devonport-Takapuna Local Board is included as Attachment D. Local engagement and feedback has been discussed in paragraphs 36 to 40 above. Overall, matters raised by the community through consultation and by the local board have been responded to through amendments to strategies and the inclusion of implementation notes in the Volume 3 (Units 9 to 15) for the Devonport – Takapuna Local Board area. The key interest of the board and community included:

· providing access to the coast in highly valued locations (such as Takapuna Beach)

· ensuring the clear direction for protection is included, where coastal areas are modified

· clearly identifying land and assets which support social and economic outcomes, such as the Devonport waterfront and key ferry connections.

56. Following endorsement from the Devonport-Takapuna Local Board and Hibiscus and Bays Local Board, the Weiti Estuary to Devonport Shoreline Adaptation Plan will be presented to the Planning and Policy Committee for approval in July 2025.

Tauākī whakaaweawe Māori

Māori impact statement

57. From the programme’s inception in 2021, the shoreline adaptation plan programme has been designed and developed in the spirit of partnership with ngā hapū me ngā iwi o Tāmaki Makaurau. The programme principles which underpin this approach are included in Volume 1 Understanding the Shoreline Adaptation Plan programme (Attachment A).

58. Multiple hui and hikoi with local iwi have been held to support the development of the shoreline adaptation plan programme, including the Weiti Estuary to Devonport Shoreline Adaptation Plan. The project team also presents regularly to the Interim Kaitiaki Forum (formerly the Infrastructure and Environmental Services Kaitiaki Forum).

59. The Weiti Estuary to Devonport Shoreline Adaptation Plan area includes numerous known (and unknown) sites of cultural significance, situated amongst the diversity of coastal tributaries/ streams, headlands and maunga. Those iwi who whakapapa to the area and/or expressed an interest in the Weiti Estuary to Devonport Shoreline Adaptation Plan kaupapa are:

· Te Ākitai Waiohua,

· Ngāi Tai ki Tāmaki,

· Ngāti Whātua Orākei,

· Ngaati Whanaunga.

· Ngāti Maru

· Ngāti Wai

· Ngāti Tamaterā

· Te Kawerau ā Maki,

· Ngāti Manuhiri,

· Ngāti Pāoa

· Te Patukirikiri

· Ngāti Whātua o Kaipara

· Ngāti Tamaoho

60. The project team has worked with iwi representatives from iwi authorities listed above to provide cultural statements and cultural commentary to help guide the adaptation approaches set out within this shoreline adaptation plan. Acknowledging each iwi have their own kōrero and may choose to share this in a manner which protects each iwi intellectual property, the Weiti Estuary to Devonport Shoreline Adaptation Plan includes content which iwi have approved to be included (see Attachment B, section 3.0). Further information may be included in cultural statements, to be held by iwi, which once finalised will inform implementation of the shoreline adaptation plans.

61. Engagement with the above iwi and ngā hapū me ngā iwi o Tāmaki Makaurau who express an interest, will continue throughout completion of the shoreline adaptation plan programme and its implementation.

62. Acknowledging Unit 13: Devonport & Stanley Point and the inclusion of Maungauika/North Head along the coastal margin, the project team will continue to be engaged in conversations regarding the management of Maungauika/North Head. The need to ensure alignment with the Tūpuna Maunga Authority Integrated Management Plan and efforts to restore, protect, and manage these taonga tuku iho (treasures handed down through generations) in partnership with local iwi is recognised.

Ngā ritenga ā-pūtea

Financial implications

63. Delivery of the shoreline adaptation plan programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the reports.

64. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend the shoreline/coastline everywhere. Shoreline adaptation plans and the supporting coastal asset management plan will ensure that coastal projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

65. No financial investment decisions have been made through the Weiti Estuary to Devonport Shoreline Adaptation Plan. The adaptation strategies will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

66. Once all shoreline adaptation plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed by the Governing Body. This will assist in budgetary requirements and support an equitable approach for areas where managed realignment or other major coastal works have been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. The risks and mitigations associated with the local boards endorsing the Weiti Estuary to Devonport Shoreline Adaptation Plan are outlined in Table 2 below:

Table 22: Risk identification and mitigations

3. Risk	4. Mitigation
5. Coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change.	· Adopting the SAP for the Weiti Estuary to Devonport area will provide for future implementation of the plan. · Asset management across multiple asset classes will require multiple departments across council to continue to work together. As a strategic document, the SAP provides a coordinated and holistic approach, alongside other relevant council policies and regulatory mechanisms.
6. Potential opposition to the proposed adaptation strategies (noting a high level of public interest in council management of assets in response to climate change and natural hazard risk)	· The development of the SAPs has been undertaken in collaboration with local iwi and with extensive engagement with the local community, wider public and infrastructure providers. · These SAPs remain living documents, revisions to the SAP can be advanced to respond to further engagement with iwi, communities and in response to other programmes such as the Closed Landfill Asset Management Plan development.
7. Due to uncertainty in emission reductions, coastal hazards may increase in frequency and intensity earlier than expected.	· Shoreline Adaptation Plans have been developed using conservative climate change scenarios in the long term. · The SAPs are adaptive and advancement to the next timeframe can be considered based on the observed impact of coastal and climate change.
8. As multiple teams are required to work together to implement the shoreline adaptation plan, there is potential that the SAP is not applied across all business areas.	· The project team have worked collaboratively with departments across council and Council controlled organisations to develop the SAP and will maintain relationships to support implementation. · A governance group oversees the development and implementation of the shoreline adaptation plan work program and supports strategic relationships.

Ngā koringa ā-muri

Next steps

50. Following endorsement from the Devonport-Takapuna Local Board and Hibiscus and Bays Local Board, the Weiti Estuary to Devonport Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

51. Once approved, the Weiti Estuary to Devonport Shoreline Adaptation Plan released to the public and to stakeholders across Auckland Council. Local implementation will include capital works under the Coastal Asset Renewals Works Programme. The adaptation strategies will then be integrated into key council plans, such as asset management plans.

68. The Wairau catchment is located within the wider Weiti Estuary to Devonport Shoreline Adaptation Plan area and may be subject to further actions funded under the Making Space for Water programme to respond to flood risk in this catchment.

69. Regional implementation of shoreline adaptation plans will commence in late 2025 once all shoreline adaptation plans are completed. Implementation will be supported via existing work programmes and Long-Term Plan budgets, whilst the shoreline adaptation plan team prepare guidance on future budget requirements to be considered as part of the next Long-Term Plan. In the interim, there will be an ongoing opportunity for iwi and other programme partners to collaborate in the implementation of the shoreline adaptation plan programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Shoreline Adaptation Plan Volume 1 - Understanding Shoreline Adaptation Plans
b ⇨	Shoreline Adaptation Plan: Weiti Estuary to Devonport Peninsula Volume 2: Introduction to the SAP area
c ⇨	Shoreline Adaptation Plan - Weiti Estuary to Devonport Peninsula Volume 3
d ⇨	Devonport-Takapuna Local Board views

Ngā kaihaina

Signatories

Authors

Lara Clarke - Principal Coastal Adaptation Specialist

Sage Vernall - Senior Coastal Adaptation Specialist

Authorisers

Barry Potter - Director Resilience and Infrastructure

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three 2024/2025

File No.: CP2025/08289

Te take mō te pūrongo

Purpose of the report

1. To receive the Devonport-Takapuna Local Board’s integrated quarterly performance report for quarter three, 1 January to 31 March 2025.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with Devonport-Takapuna Local Board Plan outcomes.

4. The key activity updates from this quarter are outlined in the table below:

ID	Activity	Status	Commentary
3953	Auckland Emergency Management	In progress	The Devonport-Takapuna Local Board Emergency Readiness Plan was officially launched between February and March.
93	Youth Development	In progress	Shore Junction celebrated its 4^th Anniversary in March.
84	Operational Grant – Michael King Writers Centre	In progress	The Michael King Writers Centre celebrated its 20th anniversary with a garden party at the house.
4403	Noughty Wasters Zero Waste Makerspace	In progress	The programme is tracking to meet all project milestones/targets.
521	Greenways Plan 2015 Review	In progress	The draft Greenways Plan was presented at a local board workshop in February for discussion. Elected member feedback will be incorporated in the final document. To be presented at the June 2025 business meeting for approval.
31704	Renew park furniture and fixtures	Completed	Renewed park furniture and fixtures such as fencing, gates, bollards at the following sites; Bayswater Park, Plymouth Reserve, Quinton Park, Omana Road. Project completed March 2025.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the integrated performance report for quarter three ending 31 March 2025

Horopaki

Context

6. The Devonport-Takapuna Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services

· Local Environmental

· Economic Development

· Auckland Emergency Management

· Local Governance

7. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

8. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

9. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

10. Key activity updates from this quarter are outlined in the table below:

ID	Activity	Status	Commentary
3953	Auckland Emergency Management	In progress	The Devonport-Takapuna Local Board Emergency Readiness Plan was officially launched between February and March.
93	Youth Development	In progress	Shore Junction celebrated its 4^th Anniversary in March.
84	Operational Grant – Michael King Writers Centre	In progress	The Michael King Writers Centre celebrated its 20th anniversary with a garden party at the house.
4403	Noughty Wasters Zero Waste Makerspace	In progress	The programme is tracking to meet all project milestones/targets.
521	Greenways Plan 2015 Review	In progress	The draft Greenways Plan was presented at a local board workshop in February for discussion. Elected member feedback will be incorporated in the final document. To be presented at the June 2025 business meeting for approval.
31704	Renew park furniture and fixtures	Completed	Renewed park furniture and fixtures such as fencing, gates, bollards at the following sites; Bayswater Park, Plymouth Reserve, Quinton Park, Omana Road. Project completed March 2025.

Activities on hold

11. The following work programme activities have been identified by operating departments as on hold:

ID	Activity	Status	Commentary
4355	Local Civic Events	On hold	No activity occurred as no civic events were scheduled in Q3. Line remains open to allow for CAPEX project related celebratory events to occur. Budget will be allocated to the line on an as needed basis at the request of the local board.
26409	Greville Reserve ‘Learn to Ride” painting renewal	On Hold	Project on-hold. There is not enough budget to complete any of the three stages in this financial year. The project has been deferred to future years when budget is available to complete the works required in one go.
30508	Devonport Domain renew play space	On Hold	The project remains on hold while the relationship between Te Uru Tapu and Mana Whenua continues to progress.

Changes to the local board work programme

Deferred activities

12. These activities are deferred from the current work programme into future years:

ID	Activity	Status	Commentary
4350	Allenby Reserve – Lions Club of Devonport lease	Deferred	Item will be deferred to next year’s work programme. Lower priority, will be further considered as part of portfolio review.
3686	Ōperetū Fort Takapuna Reserve - Occupancy of the former North Harbour Radio Community Trust EOI	Deferred	Item will be deferred to next year’s work programme due to capacity limitations. Will be combined with EOI for former NZ Nutrition Foundation room.
3195	Takararo Mount Cambria Reserve - Devonport Community Gardens Society lease	Deferred	Item will be deferred to next year’s work programme. Group are not yet a constituted legal entity.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

14. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

15. The local board is currently investing in a sustainability project, Noughty Wasters Zero Waste Makerspace – a programme providing sustainability education at the Devonport Community Recycling Centre. The aim is to build awareness around individual carbon emissions, and changing behaviour at a local level.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report informs the Devonport-Takapuna Local Board of the performance for quarter three ending 31 March 2025.

Tauākī whakaaweawe Māori

Māori impact statement

18. The Devonport-Takapuna Local Board identifies, facilitates and supports opportunities for Māori Outcomes specifically through various work programme lines:

· ID:95 - Devonport-Takapuna Māori Outcomes.

· ID:4000 - Devonport-Takapuna Mana Whenua Initiatives

· ID: 4149 - Devonport-Takapuna Te Kete Rukuruku tranche one phase two

Ngā ritenga ā-pūtea

Financial implications

19. This report is provided to enable the Devonport-Takapuna Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme.

Financial Performance

20. Operating expenditure of $12.9 million is $69,000 above budget for the last nine months. The Asset Based Services (ABS) is $149,000 above budget and the Locally Driven Initiatives (LDI) is $80,000 below budget.

21. Operating revenue of $1.3 million is $122,000 above budget mainly through hireage of community venues, memberships at pools and leisure centres and learn to swim programmes.

22. Capital expenditure of $4.4 million is $1.2 million or 22 per cent below budget. The focus was mainly on local asset renewals programme.

23. The financial report for the nine months ended 31 March 2025 for Devonport-Takapuna Local Board area is in Appendix B attached.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

25. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

26. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

27. The local board will receive the next performance update following the end of quarter four (30 June 2025).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Devonport-Takapuna Local Board - 1 January - 31 March 2025 Work Programme Update
b ⇨	Devonport-Takapuna Local Board - Operating Performance Financial Summary

Ngā kaihaina

Signatories

Authors	Henare King - Local Board Advisor
Authorisers	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 May 2025

Auckland Council’s submission to proposed waste legislation changes – local board feedback

File No.: CP2025/09890

Te take mō te pūrongo

Purpose of the report

1. To outline the process and opportunity for local board members to tuku / provide feedback on the Government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission.

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment released its consultation document Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para, on 22 April 2025 outlining proposed amendments to the Waste Minimisation Act 2008 (WMA) and Litter Act 1979. Submissions on the proposed amendments close on 1 June 2025.

3. The proposed amendments for consultation relate to the following aspects:

· creating a framework for Extended Producer Responsibility (EPR)

· improving the allocation, distribution and use of waste disposal levy (WDL) funding

· clarifying roles and responsibilities for central government, local government and the waste sector

· creating a modern, effective compliance regime

· enabling controls to address impacts of ‘mismanaged waste’ (e.g. illegal dumping, litter and or ‘escaped’ waste carried by wind or water from one site to another).

4. Approval is being sought from the Policy and Planning Committee on 15 May 2025 to delegate authority to the Chair and Deputy Chair of that committee, and a member of Houkura, to review and approve the council’s final submission due 1 June 2025.

5. Waste Solutions staff will lead the development of Auckland Council’s submission which is due to the Ministry for the Environment by 1 June 2025.

6. A preliminary assessment of potential implications for Auckland Council of the proposed legislative amendments highlights the following key aspects, refer also to Attachment B:

· Implementation of extended producer responsibility: creating an EPR regulatory framework for end-of-life products would provide better support for waste minimisation and management outcomes for households and others. The EPR implementation may potentially provide positive impacts on resource recovery systems across the region, including opportunities through Auckland’s Resource Recovery Network.

· Funding impact: a change to the method to distribute waste disposal levy funds across all territorial authorities is proposed to provide a more equitable share distributed from larger councils to smaller councils. This would result in Auckland Council receiving a reduced amount from the ministry compared to the current population based method. This reduction will be partly offset by total levy funding increases from 2025–2027, due to higher waste disposal levy rates that the government confirmed in 2024. Maintaining certainty for the existing 50:50 share of levy revenue between central government and local government remains important to the council to ensure long term planning.

· Service delivery and costs: creating the ability to use waste disposal levy funding to support a wider range of environmental activities provides opportunities for the council and its partners to address local and regional issues, (including managing waste generated from climate-related and natural disasters, remediation of vulnerable closed landfills, and activities that reduce environmental harm). However, this would also introduce competing demands for limited waste disposal levy funding. There may also be the potential for increased operating costs to the council should a levy be applied to existing (or future) waste-to-energy facilities which are yet to be defined.

· Monitoring and enforcement of ‘mismanaged’ waste: a new compliance regime with potential impacts on effectiveness and resourcing.

7. Auckland Council’s submission will be developed based on policy positions articulated in relevant council strategy, such as Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (Waste Plan 2024) and other recent council submissions on government policy relating to waste management and minimisation.

8. Mana whenua will be invited to provide input on the council’s submission. Given the short timeframes involved in developing and submitting a submission, relevant, recently documented views from local boards and mana whenua on the waste plan 2024 may also be referred to.

9. Local boards can provide formal feedback by 22 May 2025 to be incorporated into the submission; or by 12.00pm on 30 May 2025 to be appended to the council’s submission

10. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

11. The council’s draft submission will be circulated to the delegated members for input and approval.

12. A copy of the final submission will be provided to all elected members, local board members, Houkura and mana whenua once submitted.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) tuku / provide feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission

Horopaki

Context

Government’s consultation on amendments to waste legislation

13. On 22 April 2025, the Ministry for the Environment - Manatū Mō Te Taiao (the ministry) released its consultation document, Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para (consultation document). A summary of the proposals and consultation questions is provided in Attachment A. Consultation closes 1 June 2025.

14. The consultation document states that the proposed amendments are to “create fit-for-purpose, modern waste legislation that gives us more options and flexibility to reduce and manage waste effectively and efficiently”.

15. Feedback is sought on 37 consultation questions across the following five proposals:

· creating a framework for ‘extended producer responsibility’

· improving the waste disposal levy system through changes to allocation, distribution, and use

· clarifying roles and responsibilities in the waste legislation

· creating a modern, effective compliance regime

· enabling efficient and effective controls for littering and other types of ‘mismanaged waste’.

16. The term ‘extended producer responsibility (EPR)’ is described in the consultation material as a suite of policy instruments that shift financial and/or operational responsibility for material recovery and waste management towards producers, importers and retailers, instead of falling by default on councils, communities, future generations and nature. EPR can include tools such as product stewardship schemes and deposit return models, such as a container return scheme for beverage containers.

17. The term ‘mismanaged waste’ is referred to in the consultation document as meaning litter, illegal dumping, or ‘escaped’ waste carried by wind or water from one site to another due to inappropriate management/storage.

18. The proposals include consolidating the Waste Minimisation Act 2008 (WMA 2008) and Litter Act 1979 into one bill.

19. The ministry states it will analyse all submissions received by 1 June 2025 to help inform policy and government decisions. If cabinet agrees, an amendment bill will then be introduced to parliament.

20. A delegated authority is sought to approve council’s submission, given the next Policy and Planning Committee meeting is scheduled for after the 1 June 2025 submission deadline.

Previous government’s consultation on waste policy and legislation reform

21. The WMA 2008 requires that all territorial authorities “must have regard to the New Zealand Waste Strategy” when developing waste management and minimisation plans. In late 2021, under the previous government, the ministry undertook a public consultation to update the New Zealand Waste Strategy (which had not been updated since 2010) and to reform the Waste Minimisation Act 2008 and Litter Act 1979.

22. At that time, delegated approval for the council’s submission on the ministry’s consultation document was provided by the Planning Committee on 4 November 2021, resolution PLA/2021/127.

23. In March 2023, the previous government adopted Te Rautaki Para - Waste Strategy to replace the previous version of the NZ Waste Strategy. Around the same time, cabinet papers were also released outlining the previous government’s proposed new legislative provisions.

24. In March 2023, the Policy and Environmental Planning Committee approved that any proposed replacement legislation for the Waste Management Act 2008 and Litter Act 1979 would be a priority submission for council (PEPCC/2023/33).

Recent updates to NZ Waste Strategy and waste legislation

25. On 5 March 2025, the Government released its Waste and Resource Efficiency Strategy to replace the Te Rautaki Para strategy document adopted by the previous government in 2023.

26. In March 2025, the ministry also released its two-year work programme, indicating waste legislation reform would take place during the first half of 2025.

27. Prior to the release of the new strategy and work-programme, the Government made targeted amendments to the WMA 2008 in 2024 which included enabling central government to spend its portion of waste disposal levy funds on a broader range of waste and environmental activities. The waste disposal levy is applied to every tonne of waste disposed at approved disposal facilities across the country, and the funds are administered by the Ministry for the Environment for purposes of waste minimisation activities (and other broader central government activities as set out in recent amendments to the WMA 2008).

28. These recent amendments to the WMA 2008 also allowed for waste disposal levy rates to continue to increase incrementally up to July 2027. In 2009, the waste disposal levy rate was originally set at $10 per tonne for a Class 1 landfill (a disposal facility that accepts waste materials from household, commercial, industrial or institutional sources), and remained at that rate until 2021. Since then, waste disposal levy rates have increased incrementally, with lower levy rates also getting applied to other classes of landfills (Class 2 construction and demolition landfills, and Class 3 and 4 managed or controlled fill facilities). For a Class 1 landfill the rate is now $60 per tonne and will increase to $75 per tonne on 1 July 2027.

29. Table 1 below shows the increase in waste disposal levy rates that the government has confirmed to be introduced over the next three years. The ministry acknowledges New Zealand’s waste disposal levy rates will remain comparatively lower than similar waste disposal rates in Australia and the United Kingdom.

Table 1. Confirmed increase in waste disposal levy rates for 2025-2027

Facility Class	1 July 2025	1 July 2026	1 July 2027
Facility Class	($ per tonne)	($ per tonne)	($ per tonne)
Class 1 (municipal landfill)	$65	$70	$75
Class 2 (construction and demolition fill)	$35	$40	$45
Class 3 & 4 (managed or controlled fill facility)	$15	$15	$20

30. Under the WMA 2008, central government and territorial authorities equally share revenue generated by the waste disposal levy (after administration costs). The share of levy funding that goes to territorial authorities is distributed according to population within councils and districts.

31. In FY 2023/2024, Auckland Council received $26.6 million waste levy funding, compared to $5.6 million received in FY 2020/2021, before levy rates increased. Under the WMA 2008 territorial authorities must spend the levy funding on activities set out in a council’s Waste Minimisation and Management Plan, with some exceptions.

32. For central government, the focus to date has been on investing in waste minimisation projects largely through the ministry’s contestable Waste Minimisation Fund.

Council’s strategic framework relating to waste minimisation

33. Auckland Council’s strategic direction relating to waste is set by the Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (waste plan 2024) and complemented by Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan 2020.

34. Other policy, planning, and regulatory documents of relevance to waste activities include the council’s Long-term Plan 2024–2034, Infrastructure Strategy 2024, Kia Ora Tāmaki Makaurau, local board plans, Sustainable Procurement Framework, the Auckland Unitary Plan, and the Waste Management and Minimisation Bylaw 2019.

35. The waste plan 2024 continues a Zero Waste by 2040 vision originally set out in Auckland Council’s first Waste Minimisation and Management Plan in 2012. The waste plan 2024 has over 100 actions across 12 priority focus areas.

36. Waste disposal levy funds are used by Auckland Council to deliver a range of council’s waste minimisation activities and actions set out in its waste plan 2024, including the provision of a Waste Minimisation and Innovation Fund, community engagement programmes managed by council’s Wastewise team, and various projects to reduce waste.

Tātaritanga me ngā tohutohu

Analysis and advice

Process to develop council’s submission

37. Staff are in the process of reviewing the consultation document and coordinating a response. Thorough consideration of the scope and implications of the proposed amendments is required before well-defined advice and detailed feedback can be provided to the proposed delegated elected members.

38. The council’s submission will be developed based on current policy positions articulated in council’s adopted plans and policies. Evidence and data gathered through the recent development of the waste plan 2024 will be used, along with reference to the council’s submission provided to the ministry in 2021 as part of the previous government’s consultation on waste legislation.

39. Staff are seeking via this report local board feedback. Mana whenua have also been invited to provide input on the council’s submission. Local board and mana whenua views will also involve drawing on relevant input received through the pre-engagement and consultation process to develop the waste plan 2024.

40. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

41. Once developed, the council’s draft submission will be circulated to the delegated elected members for input, review and approval.

42. Staff will submit an approved submission through the Ministry’s Citizen Space portal before 11.59pm, 1 June 2025.

Preliminary advice on proposals

43. To support the process to gather feedback from elected members and the Council Group, a preliminary review of the proposals in the consultation document and consideration of potential implications for Auckland Council and the region is provided in a table in Attachment B. This preliminary analysis is expected to inform the general direction of council’s submission.

44. A summary of the main implications for Auckland Council from an initial review of the proposed legislative amendments is provided below.

Funding impact

· A new method is proposed to distribute levy funding to territorial authorities, to provide for a more equitable approach for the provision of levy funds to smaller councils. Instead of using only a population-based method, the proposed new method is to provide all authorities with a flat amount (based on distributing 20 per cent of the 50 per cent share allocated to all councils), and an amount that distributes the remaining 80 per cent of funds to councils based on a city or district’s population.

· This proposed calculation method would reduce the amount Auckland Council receives annually, compared to the current distribution method. Table 2 below shows the comparison between the actual funding amount Auckland Council received in FY 2023/2024 compared to the proposed funding model. The FY 2027/2028 projection illustrates the increase due to increased waste disposal levy rates under the current funding model, and the difference under the proposed new funding model. This shows that while the council will receive an additional $26.8 million over the four-year period from FY 2023/2024 (due to waste disposal levy rates increasing), the proposed new method would reduce the annual amounts the council would receive by $5 million and $10 million each year, depending on when such a proposal would be implemented.

Table 2. Estimated waste disposal levy funding under the proposed funding model

Auckland Council’s waste disposal levy funding	Actual FY 23/24 funding (annual)	Estimated 27/28 funding (annual)*	Funding difference from 23/24–27/28
Current method	$26.6m	$52.8m	$26.8m
Proposed method	$21.4m	$42.7m	$21.7m
Reduction	($5.2m)	($10.1m)	($5.1m)

*this is based on the total levy revenue that is generated from the total tonnages of waste disposed to landfills across the country, as well as population data within each territorial authority. Figures provided to council staff by ministry staff in late 2024.

· Increased levy rates between 2025 and 2027 will result in more revenue generated for central and local government. In the longer term, the proposed change in the method to distribute levy funds would continue to require close strategic and financial planning, especially if combined with the proposed broadening uses of the levy funds (refer Attachment B for details).

Extended Producer Responsibility (EPR) framework and implementation

· As EPR schemes develop under a proposed new regulatory framework, Auckland Council would benefit from shifting certain responsibilities for end-of-life waste to producers/consumers of products. However, the council would likely need to adapt its waste planning functions, waste collection and resource recovery systems, and associated community engagement programmes, to complement EPR schemes as they are designed and implemented.

Service delivery

· The proposed broadening of the range of environmental activities that the council could use waste levy funding for may result in changes to the current range of waste minimisation service provision and outcomes, especially if not offset by other waste initiatives being funded through other means (e.g. private sector resource recovery initiatives or implemented ERP schemes) and in the absence of having a clear decision-making framework to help assess competing priorities.

· The proposals to have minimum obligations for territorial authorities to enable household waste and recycling services and making it a discretionary requirement to provide litter bins in public places, may require the council to review the various delivery models used across the region.

· There are also potential future cost implications for the council and its CCOs services (in particular, Watercare) in relation to a proposed amendment that could require waste-to-energy plants to be subject to a waste disposal levy. However, the consultation document is not clear on the types of waste to energy facilities that would have to pay the levy. Potentially, this may include the Ecogas facility processing Auckland’s kerbside food scraps. For Watercare, a levy on waste-to-energy facilities would be a significant factor to consider as it explores future options to manage biosolids generated at its Māngere Wastewater Treatment Plan. Further clarifications of the proposals, and implications, are required.

Compliance, monitoring and enforcement framework for mismanaged waste

· The proposed compliance framework and integration of provisions into legislation to address issues with ‘mismanaged waste’ (including litter, dumping, and waste that has the potential to escape a site) would support key issues and actions contained within the council’s waste plan 2024. It may also require assessment of the council’s enforcement capacity, and the potential for additional resources to implement such changes.

Access to and management of waste data

· Proposed amendments to enhance data on mismanaged waste and ERP schemes would help inform the council’s planning and decision-making processes but may also necessitate potential investment in systems to collect, manage, and share with regulators specific data on waste issues and activities.

Strategic alignment

· The council’s waste plan 2024 largely aligns with the proposed legislative amendments. However, as the proposed amendments, decision-making frameworks, and regulatory changes are further clarified and developed, the implementation of the waste plan 2024 may require further review.

Timeframe for the consultation

45. The timeframe for feedback and submission on the consultation document is provided in Table 3.

Table 3. Timeframe milestones for consultation

Milestone	Date
Consultation document released	22 April 2025
Online briefing for local board members	19 May 2025
Deadline for incorporated feedback	22 May 2025
Deadline for appended feedback	30 May 2025 – 12pm
Consultation period closes	1 June 2025
Copy of final council submission circulated to Governing Body members, local board members and Houkura.	2 June 2025

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The disposal and treatment of waste comprises around four per cent of Auckland’s gross greenhouse gas emissions.

47. The main source of greenhouse gas emissions associated with the disposal and treatment of waste is the release of bio-genic methane from landfills (generated from organic waste, such as garden waste, timber, food scraps, biosolids, paper or cardboard). Lesser contributions to New Zealand’s waste-sector emissions arise from wastewater treatment, incineration and open burning, and biological waste treatment (composting).

48. Emissions associated with the transportation of waste materials are not categorised within waste-sector emissions. Rather, these contribute to emissions from the transport sector. Embodied emissions contained within wasted products (i.e. emissions generated across the lifecycle of a product) are also not included within the four per cent of gross emissions associated with waste treatment or disposal.

49. The consultation document is not explicit in how the proposed amendments intend to respond to impacts from climate change. However, there are implicit connections made between reducing emissions by achieving waste minimisation outcomes (e.g. through proposals to strengthen EPR outcomes), and by adapting to the impacts of climate change through broadening the scope of activities that waste levy funds can be used for (e.g. for costs associated with managing emergency waste, remediating closed landfill sites which may be vulnerable to extreme weather events, or investing in “activities that reduce environmental harm or increase environmental benefits” which is broad in nature and could be interpreted as including climate change mitigation or adaptation activities).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Feedback on the consultation document will be sought from subject matter experts across relevant council departments and CCOs, including Waste Solutions, Finance, Parks and Community Facilities, Auckland Transport and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

51. The potential local impacts from the proposed amendments will be considered as part of the council’s submission, however it is expected that the proposed legislative changes will impact local communities in various ways, including the following key points.

· Introducing extended producer responsibility schemes would have an impact on people’s purchasing choices and waste minimisation behaviours. The implementation of schemes could lead to changes in product design to minimise waste, or the provision of new collection systems and differing financing arrangements, that could result in new resource recovery, reuse, or recycling infrastructure within the Auckland region.

· Stronger controls to monitor and enforce ‘mismanaged waste’ would mean local ‘Litter Control Officers would gain enhanced powers to address litter and illegal dumping, and this would potentially improve Auckland’s ability to reduce negative issues associated with litter and illegal dumping

· Broadening the use of waste levy funding for activities that ‘reduce environmental harms or increase environmental benefits’ may present an opportunity for local boards to respond to local environmental issues. This would need to be supported by a clear decision-making framework on how the use of waste levy funding gets accessed across the Council Group without compromising the strategic objectives and goals of the council’s waste plan 2024.

Local boards

52. Local boards provided strong direction through the development of the waste plan 2024 and the council’s 2021 submission on government waste policy and legislation. These views will help to inform the submission.

53. Local board views received will be either incorporated within the report or appended to the submission, depending on when they are able to provide views.

Tauākī whakaaweawe Māori

Māori impact statement

54. Staff have contacted Houkura and are seeking to engage with iwi through the Mana Whenua Resilience and Infrastructure forum to alert them to this public consultation and the opportunity to input on council’s submission. Staff will do the same for the Tāmaki Makaurau mana whenua entities.

55. Feedback expressed to the council on previous related submissions, and through the engagement process to develop the draft waste plan 2024 will be incorporated into the development of this submission where relevant.

Ngā ritenga ā-pūtea

Financial implications

56. The submission will be developed as part of the council’s business-as-usual central government advocacy activity.

57. As the consultation is on proposed legislation changes, it is not yet possible to quantify the budgetary consequences for the council. However, as highlighted the consultation document proposes changes to the amount of waste disposal levy funding Auckland Council currently receives and on what activities the funding can be used for.

58. The potential financial implications for the council will be further considered as part of the council’s submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a minimal risk in making a submission to the Ministry for the Environment consultation document.

60. Potential risks to the council arising from strategy and legislation changes will be considered as part of the council’s submission.

Ngā koringa ā-muri

Next steps

61. Local board resolutions on the government’s proposed amendments to waste legislation will be included in the Auckland Council submission on this matter.

62. Below are the key dates for input into the submission.

· 22 May 2025: deadline for feedback to be considered in the council’s submission.

· 30 May 2025 12 pm: final date for any formal local board feedback to be appended to the submission.

· 30 May 2025: final submission will be approved by delegated members subject to Policy and Planning Committee 15 May 2025 meeting.

· 2 June 2025: final submission will be circulated retrospectively to Governing Body members, Houkura and local board members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Summary of proposals and consultation questions
b ⇨	Preliminary assessment of proposed amendments and implications for Auckland Council

Ngā kaihaina

Signatories

Authors

Tania Utley - Senior Waste Planning Specialist

Nadine Wakim - Senior Waste Planning Advisor

Authorisers

Justine Haves - General Manager Waste Solutions

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Chairperson	Melissa Powell
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	George Wood, CNZM

Authors	Marsden Cheong - Democracy Advisor
Authorisers	Trina Thompson - Local Area Manager