Minutes of Revenue, Expenditure and Value Committee

Revenue, Expenditure and Value Committee

20 May 2025

1 Ngā Tamōtanga | Apologies

Resolution number ECPCC/2025/42

MOVED by Deputy Mayor D Simpson, seconded by Cr K Leoni:

That the Revenue, Expenditure and Value Committee:

a) whakaae / accept the apologies:

Absence

Houkura Member David Taipari

Lateness

Mayor Wayne Brown – on council business

Deputy Chair G Sayers

Cr C Darby

Cr D Newman

Early Departure

Cr S Stewart

Cr M Williamson

CARRIED

Electronic attendance

Resolution number ECPCC/2025/43

MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson:

That the Revenue, Expenditure and Value Committee:

b) whakaae / approve electronic attendance under standing order 3.3.3 for:

· Deputy Chair G Sayers (SO 3.3.3 b))

· Houkura Member Tony Kake (SO 3.3.3 a))

· Cr K Leoni (SO 3.3.3 a))

· Cr D Newman (SO 3.3.3 a))

CARRIED

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number ECPCC/2025/44

MOVED by Deputy Mayor D Simpson, seconded by Cr K Turner:

That the Revenue, Expenditure and Value Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 15 April 2025, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Auckland Council savings progress for the quarter ended 31 March 2025
	Cr D Newman joined the meeting at 10.11am.
	Note: changes were made to the original recommendation, amending clause a), and adding new clauses b) and c), as a Chair’s recommendation.
	Resolution number ECPCC/2025/45 MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note that Auckland Council has achieved $23.4 million of savings during the third quarter b) tuhi tīpoka / note that Auckland Council has now exceeded its $66 million savings target for the 2024/2025 financial year with three months remaining c) tuhi tīpoka / note the organisation will continue to deliver savings on an ongoing basis. CARRIED

9	Value for Money Review - Group Property Framework
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mayor W Brown entered the meeting at 10.36am. Cr C Darby entered the meeting at 10.40am. Cr Newman entered the meeting in person at 10.45am.
	Note: changes were made to the original recommendation, adding new clause a) and amending clauses b) and c), as a Chair’s recommendation.
	Resolution number ECPCC/2025/46 MOVED by Deputy Mayor D Simpson, seconded by Cr M Williamson: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note that staff have completed a review of property management across the Auckland council group and have identified opportunities to improve as existing property management practices are inconsistent and underdeveloped. b) ohia / endorse a new consistent, coordinated and principles based approach to planning, managing and governing the council groups $70 billion property portfolio c) ohia / endorse the following property principles as a foundation for a more consistent and coordinated approach to property management across the Auckland Council Group: i) Property serves a purpose ii) Property has economic value iii) Property needs to be actively used and managed to maximise public value iv) Property needs change over time v) Property is part of a shared portfolio vi) Categorisation and accountability matter. d) tuhi tīpoka / note the intent to further develop and phase the implementation of a Group Property Framework, including work to clarify classifications, strengthen governance, and improve decision-making processes. CARRIED
	Attachments a 20 May 2025 Revenue, Expenditure and Value Committee, Item 9: Value for Money Review - Group Property Framework - presentation

10	Better Value Projects update and presentation of case studies
	Three PowerPoint presentations were given. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	The meeting adjourned at 11.31am and reconvened at 11.34am.
	Cr K Leoni retired from the meeting at 12.11pm.
	Electronic attendance
	Resolution number ECPCC/2025/47 MOVED by Deputy Mayor D Simpson, seconded by Cr D Newman: That the Revenue, Expenditure and Value Committee: a) whakaae / approve electronic attendance under standing order 3.3.3 for: · Cr S Stewart (SO 3.3.3 a)) · Cr M Willaimson (SO 3.3.3 a)) CARRIED
	The meeting adjourned at 12.14 and reconvened at 12.57pm.
	Cr S Stewart and Cr M Williamson were not present. Note: Due to technology issues, Cr S Stewart and Cr M Williamson were unable to continue participating in the meeting.
	The meeting adjourned at 1.41pm to move to meeting Room 1 Level 27 to enable members attending via electronic link to participate. The meeting reconvened at 1.45pm.
	Cr S Stewart and Cr M Williamson rejoined the meeting at 1.45pm. Deputy Chairperson G Sayers joined the meeting at 1.46pm. Cr C Darby retired from the meeting at 1.54pm.
	Note: changes were made to the original recommendation, amending clause a), as a Chair’s recommendation.
	Resolution number ECPCC/2025/48 MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note that although the Better Value Projects programme only commenced in February 2025, improvements already achieved include: i) All contracts will require supplier performance to be captured ii) The ten better value principles have been integrated into project management training iii) Conversations at the tender stage are being had with our consultants to drive value in providing solutions iv) Delivery teams are focusing / highlighting on value for money through savings leaderboards / dashboards for projects b) whiwhi / receive the following case studies:  i) Ōrewa walkway and seawall – reinstatement of the walkway and seawall (Attachments A of the agenda report)  ii) Activating Auckland (A Happy Guide) – Finnish tourist ad campaign (Tātaki Auckland Unlimited) (Attachment B of the agenda report)  iii) Te Wero Wynyard Crossing Bridge – repair and remediation work (Eke Panuku) (Attachment C of the agenda report).  CARRIED
	Attachments a 20 May 2025 Revenue, Expenditure and Value Committee, Item 10: Better Value Projects update and presentation of case studies - Ōrewa walkway and seawall - presentation b 20 May 2025 Revenue, Expenditure and Value Committee, Item 10: Better Value Projects update and presentation of case studies - Activating Auckland - presentation c 20 May 2025 Revenue, Expenditure and Value Committee, Item 10: Better Value Projects update and presentation of case studies - Te Wero Wynyard Crossing Bridge - presentation

11	Group Shared Services Quarterly Update (May 2025)
	A PowerPoint presentation was given. A copy has been placed on the official agenda and is available on the Auckland Council website as an agenda attachment.
	Note: changes were made to the original recommendation, amending clauses a), and adding new clause b), as a Chair’s recommendation.
	Resolution number ECPCC/2025/49 MOVED by Deputy Mayor D Simpson, seconded by Cr K Turner: That the Revenue, Expenditure and Value Committee: a) tuhi tīpoka / note the Group Shared Services savings forecast for the 2024/2025 FY is $5 million with $1.3 million achieved to date b) tuhi tīpoka / note examples of value and efficiency for Aucklanders totalling $17.96 million achieved by Group Shared Services so far in 2024/2025 include: i) GIS Aerial Imagery upgrade, resulting in up to $32m of value to Auckland’s economy ii) in-house community recovery data analysis achieving $150,000 in cost avoidance to Aucklanders iii) cost avoidance of circa $5.68m opex over a proposed ten-year lease period through location of Auckland Emergency Management in Auckland House iv) cost avoidance of circa $12m ($2.7m per year) over a ten-year period through renegotiation of the GIS license for Auckland Council v) Watercare Services Limited cost avoidance of $130k over a two-year period for the cyber security licence by using the lower negotiated Auckland Council rate vi) quick turnaround on standing up the Vote Aucklanders Website c) tuhi tīpoka / note that the details of decisions made by the GSS Board are recorded in the summary of information report on this agenda d) whakamihi / thank Group Shared Services kaimahi for their efforts to realise benefits of the Group Shared Services programme for Aucklanders. CARRIED

Status Update on Action Decisions from Revenue, Expenditure and Value Committee – 15 April 2025

Resolution number ECPCC/2025/50

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) tuhi tīpoka / note the status of decisions made at the 15 April 2025 meeting.

CARRIED

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) - 20 May 2025

Resolution number ECPCC/2025/51

MOVED by Deputy Mayor D Simpson, seconded by Cr K Turner:

That the Revenue, Expenditure and Value Committee:

a) whiwhi / receive the Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) – 20 May 2025 report.

b) tuhi tīpkoa / note the progress on the 2025 forward work programme appended as Attachment A of the agenda report.

CARRIED

14 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

15 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2025/52

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL Licensing and Compliance performance overview

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains a presentation of the service and financial performance of the Licensing and Compliance department including trends, costs, opportunities and pressures. The service and performance reviews have been conducted in confidence to allow a free and frank discussion of the risks and opportunities in relation to that service and financial performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Planning and Resource Consents – service and performance review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains the report contains a presentation of the service and financial performance of the Planning and Resource Consents department including trends, costs, opportunities and pressures. The service and performance reviews have been conducted in confidential to allow a free and frank discussion of the risks and opportunities in relation to that service and financial performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

2.50pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.45pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Licensing and Compliance performance overview

Resolution number ECPCC/2025/53

MOVED by Deputy Mayor D Simpson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) whiwhi / receive the Licensing and Compliance performance overview.

b) tuhi tipoka / note that the Licensing and Compliance department has responsibility for animal management, ensuring compliance with legislation and bylaws, environmental monitoring of resource consent conditions, licencing and environmental health including alcohol, food safety, swimming pool compliance, noise and street trading

c) tuhi tipoka / note the opportunities and challenges facing the licensing and compliance department including in relation to animal management and working within a complicated, old and ineffective legislative framework

d) tuhi tipoka / note the licensing and compliance department’s focus on value for money and service to Aucklanders

e) ohia / endorse the council’s advocacy to central government for legislative change that works for Auckland and a compliance framework that is agile and responsive including infringement powers for bylaws and improved powers under other legislation such as the Dog Control Act 1996

f) tono / request a report to Governing Body which identifies legislative changes to enhance council’s ability to improve licensing and compliance

Restatement

g) whakaae / agree that the decision be transferred to the open minutes along with the presentation slides that do not contain confidential information, but the report and confidential presentation slides remain confidential (until reasons for confidentiality no longer exist).

Attachments

a 20 May 2025 Revenue, Expenditure and Value Committee, Item C1, CONFIDENTIAL: Licensing and Compliance performance overview - presentation

CONFIDENTIAL: Planning and Resource Consents – service and performance review

Resolution number ECPCC/2025/54

MOVED by Cr J Fairey, seconded by Mayor W Brown:

That the Revenue, Expenditure and Value Committee:

a) whiwhi / receive the update from Planning and Resource Consents department.

b) tuhi tipoka / note that the Planning and Resource consent department has responsibility for preparing the Auckland Unitary Plan and processing resource consents amongst other responsibilities

c) tuhi tipoka / note the department operates a combined “public good” and “user pays” model with “user pays” applying where the council charges fair and reasonable costs to an applicant or customer where they are the primary or only beneficiary

d) tuhi tipoka / note the key improvement initiatives including engaging more effectively with central government to ensure the unique nature of Auckland and Auckland Council

Restatement

e) whakaae / agree that the decision be transferred to the open minutes along with the presentation slides that do not contain confidential information, but the report and confidential presentation slides remain confidential (until reasons for confidentiality no longer exist).

Attachments

a 20 May 2025 Revenue, Expenditure and Value Committee, Item C2, CONFIDENTIAL: Planning and Resource Consents – service and performance review

4.45 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Greg Sayers	Via electronic link from 1.46pm, Item 10
Members	Cr Chris Darby	From 10.40am, Item 9 until 1.54pm, Item 10
	Cr Julie Fairey
	Cr Kerrin Leoni	Until 12.11pm, Item 10
	Cr Daniel Newman, JP	Via electronic link from 10.11am, Item 8
	Cr Sharon Stewart, QSM
	Cr Ken Turner
	Cr Maurice Williamson
Ex-officio	Mayor Wayne Brown	From 10.36am, Item 9

Members	Houkura Member Tony Kake, MNZM
	Houkura Chair David Taipari