Agenda of Ōtara-Papatoetoe Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 15 April 2025, and the extraordinary minutes of its meeting, held on Tuesday, 29 April 2025, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

7.1 Petition - Mapu Maia Submission on "Stand up for Otara: Petition for a Safer, Stronger, Community"

Te take mō te pūrongo

Purpose of the report

1. Ōtara -Papatoetoe Local Board to consider enforcing alcohol ban in Otara Town Center, ending the tenancy of the Race Place TAB and issue trespass notices to individuals engaging in anti-social behaviour and public drinking outside TAB.

Whakarāpopototanga matua

Executive summary

2. Mapu Maia is a national service created by Pasifika, for Pasifika communities in Aotearoa, dedicated to achieving healthier and more equitable health outcomes. Their goal is to build resilience against gambling harm through our care models, Talatalanoa and Va Tagata. Supported by Te Whatu Ora (TWO), they deliver crucial public health services and clinical interventions. Their primary focus is to reduce gambling harm within communities by offering individual and family counselling and social support services.

3. Mapu Maia also has a strong, ongoing partnership with the Ōtara Gambling and Alcohol Action Group (OGAAG) to address the harmful effects of alcohol and gambling in the Ōtara community. Both organisations are committed to reducing harm, with a focus on creating safer environments for their residents.

4. Mapu Maia wants to present to the Ōtara -Papatoetoe Local Board the petition for immediate changes to enhance the safety of the Ōtara Town Centre. Given the ongoing challenges faced by the community regarding alcohol harm and anti-social behaviour, they urge the board to prioritise the following recommendations:

· enforce the existing alcohol ban in the Ōtara Town Centre

· end the tenancy of the Race place TAB and welcome a business that enriches our community

· ensure the closure of the Race place TAB to eliminate its negative impact

· issue trespass notices to individuals engaging in anti-social behaviour or public drinking outside the TAB

· remove the exterior-facing TV screen at the TAB, which encourages loitering.

5. The petition is signed by the Chief Executive Officer.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whiwhi / receive the petition from Pesio Ah-Honi and Raymond Une on behalf of the Mapu Maia requesting the Ōtara -Papatoetoe Local Board prioritise the following;

· enforce the existing alcohol ban in the Ōtara Town Centre

· end the tenancy of the Race place TAB and welcome a business that enriches our community

· ensure the closure of the Race place TAB to eliminate its negative impact

· issue trespass notices to individuals engaging in anti-social behaviour or public drinking outside the TAB

· remove the exterior-facing TV screen at the TAB, which encourages loitering.

Attachments

a Mapu Maia - Petition................................................... 129

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Kolmar Charitable Trust

Te take mō te pūrongo

Purpose of the report

1. The trustees of Kolmar Charitable Trust would like to present to the board. The trustees would like to thank and provide an update to the Ōtara-Papatoetoe Local Board on the projects they’ve received funding support for, as well as to share vision on their proposed long-term future development plans and Trust strategy.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / will thank trustees of Kolmar Charitable Trust for their deputation and attendance.

8.2 Deputation - Annie King

Te take mō te pūrongo

Purpose of the report

1. Annie King, a resident of 63 Sikkim Crescent, Clover Park, would like to address the board regarding the condition of the pavement outside her home. Trees planted by the council years ago have now caused significant damage to the footpath due to overgrown roots. Additionally, rubbish has been illegally dumped on the footpath. There have been two accidents as a result of the damaged pavement, one of which led to Annie being hospitalized.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakamihi / will thank Annie King for her deputation and attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

20 May 2025

Hunters Corner Business Improvement District - BID targeted rate grant 2025/2026 and the discontinuation of the BID programme and BID targeted rate

File No.: CP2025/02664

Te take mō te pūrongo

Purpose of the report

1. To consider the local board recommending to the Governing Body to not set the targeted rates for the Hunters Corner Business Improvement District (BID) programme for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

2. Hunters Corner Town Centre Society Inc. (HCTCS) has operated as a Business Improvement District (BID) since 2005. It has 148 property owners, and approximately 100 businesses.

3. HCTCS received a BID targeted rate grant of $132,720 in 2023/2024.

4. Due to continued noncompliance with the BID Policy, in May 2024 the Ōtara-Papatoetoe Local Board recommended to the Governing Body to set the Hunters Corner BID targeted rate at zero (Resolution OP/2024/53). The Governing Body agreed not to provide a BID targeted rate grant to the Hunters Corner BID programme for 2024/2025 (Resolution GB/2024/87).

5. HCTCS has not received any BID targeted rate grant funding since 30 June 2024.

6. Council staff have been working with HCTCS since early 2023 to resolve ongoing governance and financial issues with the goal of returning to compliance under the BID Policy. HCTCS has not been successful in achieving compliance.

7. Both the Auckland Council and Ōtara-Papatoetoe Local Board annual budget 2025/2026 consultation processes have sought feedback on the future of the Hunters Corner BID programme. Individual letters seeking feedback have also been sent to Hunters Corner BID ratepayers as part of the budget consultation process. The majority (62.5 per cent) of feedback received from the individual letters indicates there is no support for the continuation of the Hunters Corner BID targeted rate for 2025/2026 and beyond. Other feedback (three responses, (37.5 per cent) supported a new business association for Hunters Corner.

8. Council staff recommend that the local board recommend to the Governing Body to not set the Hunters Corner BID targeted rate for the 2025/2026 financial year, and direct staff to undertake all operational steps required to disestablish the Hunters Corner BID programme, if the Governing Body resolves not to set this rate.

9. This will not affect HCTCS’s status as an independent incorporated society.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) tūtohu / recommend to the Governing Body to not set the Hunters Corner BID targeted rate for 2025/2026.

b) direct staff to undertake all operational steps required to disestablish the Hunters Corner BID programme, if the Governing Body agrees not to set this rate.

Horopaki

Context

Background

10. HCTCS has been registered as an incorporated society since 2001. It initially received grants from Manukau City Council to undertake economic development activities. By the time of amalgamation into Auckland Council, it had developed into a BID programme.

11. For 2023/2024, HCTCS received a BID targeted rate grant of $132,720, collected from the Hunters Corner BID ratepayers.

Auckland Council BID programme

12. Auckland Councils BID programmes operate under the BID Policy (2022). There are currently 51 BID programmes around the region.

13. BID programmes are business areas within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

14. The BID policy defines the relationship between the council and the BID-operating business association under the principles of trust, respect and democracy, and the values of transparency, accountability, and good faith.

15. The policy is supported by a signed three-year BID Targeted Rate Grant Agreement between the council and the association.

16. BID programmes are funded by a BID targeted rate applied to all business rated properties within a designated area. Due to the nature of the funding, Auckland Council requires the BID-operating business association to comply with the BID Policy including the annual accountability reporting to be provided to the council.

17. The BID Policy requires each association to have a separation between governance (the executive committee) and operations of the association.

18. BID-operating business associations are responsible for the delivery of their local BID programme and spend of the BID targeted rate grant. These associations are independent registered incorporated societies under the Incorporated Societies Act 2022. HCTCS is a membership-based society, members elect an executive committee (with the roles of chair, secretary and treasurer) responsible for the operations and delivery of the BID programme.

Tātaritanga me ngā tohutohu

Analysis and advice

19. HCTCS has been operating a BID programme since 2005 and received a BID targeted rate grant of $132,720 for the 2023/2024 financial year.

20. HCTCS BID programme involves approximately 148 properties and 100 business owners. Attachment A identifies the boundary area of the HCTCS BID.

21. Full membership to HCTCS is open to those that pay the Hunters Corner BID targeted rate directly (ratepayers/property owners) and or indirectly (business owners/ tenants).

22. HCTCS did not receive any BID targeted rate grant for the 2024/2025 financial year due to not meeting the compliance requirements set out in the BID Policy.

23. Council staff notified HCTCS on 1 May 2023, that their annual accountability reporting (due 10 March 2023) was not complete and compliant with the BID Policy (s.3).

24. Under the BID Policy an annual compliance report for each BID-operating business association is provided to the relevant local board.

Ōtara-Papatoetoe Local Board Meeting May 2023

25. The Ōtara-Papatoetoe Local Board annual BID compliance report (May 2023) acknowledged there were issues with HCTCS BID programme. The report confirmed HCTCS was noncompliant with the BID Policy (s1.1 and s3) regarding financial reporting to 30 June 2023 and decision making.

26. Council staff continued to work with HCTCS towards policy compliance. While working with the HCTCS, council staff became aware of a number of other concerns.

27. HCTCS held their 2023 AGM on 15 November 2023. The meeting elected the new executive committee for the 2023/2024 term.

28. In March the council was advised of an unsanctioned Special General Meeting (SGM) held on 29 February 2024, and a second executive committee elected.

29. Council sent formal notice on 2 April 2024, to HCTCS (two executive committees) regarding the continued noncompliance against the BID Policy. The notice included the delay of the fourth BID quarterly grant payment due 4 April 2024, (policy s.5).

Ōtara-Papatoetoe Local Board Meeting May 2024

30. HCTCS made no progress towards resolving the noncompliance with the BID Policy and addressing the additional concerns raised by the council.

31. The Ōtara-Papatoetoe Local Board annual BID compliance report on HCTCS dated 21 May 2024, set out the continued noncompliance against the BID Policy s1.1 and s1.3 as of 10 March 2024.

32. The report included a recommendation that the Ōtara-Papatoetoe Local Board recommends that the Governing Body not set the Hunter Corner BID targeted rate for the 2024/2025 financial year (Resolution OP/2024/53). Not setting the targeted rate means that the council did not collect the targeted rate from BID ratepayers from 1 July 2024 onwards.

33. Council staff met with the HCTCS executive committee (appointed 2023 AGM) and agreed to a list of actions and outcomes in order to resolve the noncompliance with the BID Policy. The actions required of HCTCS included:

a) Hold a Special General Meeting no later than 27 June 2024 – achieved and resolved the situation regarding the two executive committees.

b) Hold the 2024 Annual General Meeting no later than 31 October 2024 – partly achieved.

c) Undertake a BID ballot before 31 March 2025 – not achieved.

d) Hold a Special General Meeting no later than 30 April 2025 – not achieved.

34. Council staff informed HCTCS on 27 November 2024 of additional concerns requiring attention, including:

· Unconstitutional appointment of the 2024 AGM executive committee must be confirmed by a member approved resolution.

· The need to immediately improve the HCTCS financial situation, which included a deficit in cashflow, liability to the IRD, and an auditor’s report to 30 June 2024 noting ‘HCTCS difficulty to maintain solvency’

35. Council staff reported to the Ōtara-Papatoetoe Local Board on 3 December 2024 seeking a local board recommendation to the Governing Body for the inclusion of information in the Auckland Council annual budget 2025/2026 consultation process relating to not setting the Hunters Corner BID targeted rate in the (Resolution OP/2024/192).

36. Attachment B is a detailed timeline of HCTCS events and actions between December 2022 to May 2025 (31 months).

Auckland Council draft annual budget 2025/2026 - feedback received

37. Draft annual budget feedback received from the Ōtara-Papatoetoe Local Board’s consultation material was presented to the Local Board on 29 April 2025. 18 respondents provided feedback relating to the Hunters Corner Business Improvement District. 11 (61 per cent) respondents agreed with not setting the targeted rate for Hunters Corner 2025/2026, three respondents were not familiar with the programme, two wanted to reduce costs and nine wanted more information. Two respondents supported a performance-based rate.

38. In addition to the council’s annual budget 2025/2026 consultation process, staff sent individual letters dated 28 February 2025 to the 148 Hunters Corner BID ratepayers, Attachment C. The letter sought feedback on continuing the Hunters Corner BID targeted rate for 2025/2026 and beyond.

39. As of 24 April 2025, the council had received eight responses. Of these, five responses (62.5 per cent) supported the proposal to not set the Hunters Corner BID targeted rate for 2025/2026 and beyond, with three responses (37.5 per cent) opposed but indicating a desire to create a new BID programme to provide funding.

40. A summary of the feedback received is included in this report, Attachment D.

HCTCS remains noncompliant with BID Policy

41. At the time of writing this report HCTCS remains noncompliant with the BID Policy and in breach of their signed three-year BID Targeted Rate Grant Agreement.

42. Staff communicated to the 2024 AGM appointed executive committee and have received no response. Staff have been copied into resignation emails from several appointed HCTCS executive committee members.

43. Council staff note there has been no activity by the executive committee members, or any progress regarding the future plans of the association and the Hunters Corner BID programme.

44. Council staff are unable to confirm if the outstanding HCTCS financial situation has been resolved, including the repayment of outstanding liabilities.

Council staff advice

45. Council advice is that the local board should recommend that the Governing Body not set the Hunters Corner BID targeted rate for 2025/2026, and direct staff to undertake all operational steps required to discontinue the Hunters Corner BID programme, if the Governing Body agrees not to set this rate.

46. The discontinuation of the Hunters Corner BID programme and targeted rate will have no impact on HCTCS’s current incorporation under the Incorporated Societies Act 2022.

47. In the future if the HCTCS members agree to come together to reestablish the Hunters Corner BID programme and BID targeted rate, HCTCS will be required to follow the BID Policy (s6) which sets out the required process for BID establishment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. Not setting the Hunters Corner BID targeted rate for 2025/2026 and the discontinuation of the Hunters Corner BID targeted rate has no climatic impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Discontinuation of the Hunters Corner BID Programme reduces the number of BIDs in the regional programme from 51 to 50 as of 1 July 2025.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The recommendations contained within this report fall within the Ōtara-Papatoetoe Local Board allocated authority.

51. The Hunters Corner BID programme is a driver for local economic outcomes. The impact of the discontinuation is that the Hunters Corner BID targeted rate will not be set for business ratepayers within the BID boundary area and business tenants will no longer be supported by a business association funded by a BID targeted rate grant.

52. There may be consequences within the area from the cessation of activities paid for by the BID targeted rate (for example, security provision), however it is noted that all activities delivered under the Hunters Corner BID programme and targeted rate grant ceased in mid-2023.

53. Staff have updated the Ōtara-Papatoetoe Local Board during the past year with workshops in March, April and November 2024.

Tauākī whakaaweawe Māori

Māori impact statement

54. The BID Policy does not prescribe individual BID programme’s effectiveness, outcomes or impacts for Māori. Individual BIDs may include and deliver programmes and projects for Māori with reporting at the local BID member level.

Ngā ritenga ā-pūtea

Financial implications

55. The funding of the HCTCS BID targeted rate is through a BID targeted rate levied on property owners. This means not setting and the discontinuation of the Hunters Corner BID targeted rate will be cost neutral to Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. There may be consequences within the area from the cessation of activities paid for by the BID targeted rate (for example, event coordination).

57. There may be requests for local board funding or support from HCTCS if it continues to function as a registered incorporated society.

Ngā koringa ā-muri

Next steps

58. HCTCS will be given formal notice of the result of this report. The HCTCS BID Targeted Rate Grant Funding Agreement which is the agreement that BID-operating business associations have with Auckland Council will terminate on 30 June 2025 and will not be renewed.

59. HCTCS will continue to operate as an incorporated society under the Incorporated Societies Act 2022 and may apply for funding.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hunters Corner BID programme area map	21
b ⇩	Hunters Corner Timeline	23
c ⇩	Hunters Corner letter to 148 BID ratepayers	29
d ⇩	Feedback received from 148 Hunters Corner BID ratepayers	31

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Victoria Villaraza - Local Area Manager

Ōtara-Papatoetoe Local Board

20 May 2025

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

File No.: CP2025/02951

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for the East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all BID members and attract new businesses and customers.

4. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due 10 March each year.

5. All BIDs need to work within the BID Policy and meet the terms of the signed three-year BID Targeted Rate Grant Agreement.

6. The BID annual accountability reports on public funds received by the BID within the local board area for the 2023/2024 financial year and compliance with the Auckland Council BID Policy (2022) as of 10 March 2025. This report has a direct link to council’s Annual Plan and budget 2025/2026 process to set the BID targeted rates for 2025/2026.

7. Ōtara-Papatoetoe Local Board has five BIDs operating in their local area:

Table 1: BID targeted rate sought 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate	Met BID Policy annual accountability reports
Business East Tāmaki Inc	$612,379.44	Yes
Manukau Business Association Inc	$648,729.00	Yes
Ōtara Business Association Inc	$109,401.60	Yes
Papatoetoe Central Main Street Society Inc	$110,660.50	Yes
Wiri Business Association Inc	$785,642.00	Yes

8. Staff recommend that the local board supports East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri Business Improvement Districts receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i. $612,379.44 for Business East Tāmaki BID

ii. $648,729.00 for Manukau BID

iii. $109,401.60 for Ōtara BID

iv. $110,660.50 for Papatoetoe BID

v. $785,642.00 for Wiri BID

Horopaki

Context

BID Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this annual report. (Attachment A)

10. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

11. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

13. This report to the local board focuses on the BIDs annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

14. This report includes a copy of the individual BIDs Governance Summary documents, Attachment B, C, D, E and F. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

15. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

18. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

19. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

20. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May.

Regional BID Programme Growth

21. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

22. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

23. This will bring the total number of BID programmes to 50 as of 1 July 2025.

24. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

Issue Resolution – two BIDs discontinuing

25. The BID Team has been working through issue resolution processes (BID Policy, Section 5) with two BIDs (Hunters Corner and Māngere East Village). This may see these BIDs have their BID Programme and their BID targeted rate discontinued from 1 July 2025.

26. A separate report on the Hunters Corner BID to not set the BID targeted rate and discontinue the BID programme and targeted rate is included in the Ōtara-Papatoetoe Local Board May agenda and that report will ask the local board to recommend to the Governing Body to not set a targeted rate for Hunters Corner BID.

Ōtara-Papatoetoe Local Board BID Targeted Rates 2025/2026

27. Ōtara-Papatoetoe Local Board has five BIDs operating in their local board area. Table 2 shows the amount of targeted rate each BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate (Approved at AGM)	BID targeted rate grant 2024/2025	Proposed increase over 2024/2025
Business East Tāmaki Inc	$612,379.44	$600,372.00	2%
Manukau Business Association Inc	$648,729.00	$595,164.00	9%
Ōtara Business Association Inc	$109,401.60	$99,456.00	10%
Papatoetoe Central Main Street Society Inc	$110,660.50	$100,692.00	9.9%
Wiri Business Association Inc	$785,642.00	$755,425.00	4%

28. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status quo.

29. BIDs who currently receive, less than $120,000 targeted rate grant per annum must under BID Policy Requirement 4 - increase their total ongoing income received (including the BID targeted rate grant) to at least $120,000 per annum by 1 July 2028 (6 years).

30. There are nine BIDs with income under the $120,000 minimum as of 10 March 2025 under BID Policy Requirement 4.

· South Harbour BID has contracted Ōtāhuhu BID to manage and deliver the South Harbour BID programme under BID Policy Requirement 20 as of 10 March 2025.

· Six BIDs have increased their BID Targeted rate grant and are on track to meet Requirement 4 by 1 July 2028.

· Two have made no comment towards increasing their income.

Decision making

Auckland Council

31. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

32. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

33. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

34. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

35. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

36. The BID Policy, Requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

37. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Ōtara-Papatoetoe Local Board BIDs

38. Using the documents and information submitted, the BID Team is satisfied that East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

39. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

42. BIDs will continue to work across the council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

44. East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri BID programmes best align with the Ōtara-Papatoetoe Local Board Plan 2023, Outcome: Our economy. Thriving small businesses and safe town centres.

45. Recommending that the Governing Body sets the targeted rates for East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

46. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

47. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

48. The targeted rate is payable by the owners of the business-rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

50. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BIDs.

51. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

52. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

53. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

54. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

55. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

56. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the East Tāmaki, Manukau, Ōtara, Papatoetoe and Wiri BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID Policy Requirements Summary	43
b ⇩	Business East Tamaki Governance Declaration	47
c ⇩	Manukau Governance Declaration	49
d ⇩	Ōtara Governance Declaration	51
e ⇩	Papatoetoe Governance Declaration	53
f ⇩	Wiri Governance Declaration	55

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Victoria Villaraza - Local Area Manager

Ōtara-Papatoetoe Local Board

20 May 2025

Variation of community lease to Tennis Auckland Region Incorporated approving the continued sub-lease of a part of the building at Manukau Sports Bowl, 19R Boundary Road, Clover Park to Community Leisure Charitable Trust

File No.: CP2025/06331

Te take mō te pūrongo

Purpose of the report

1. To request Ōtara-Papatoetoe Local Board approve the continuation of the variation to the community lease agreement that allows for the subletting of the first-floor portion of the building at Manukau Tennis Centre, 19R Boundary Road, Clover Park by Tennis Auckland Region Incorporated to Community Leisure Charitable Trust.

Whakarāpopototanga matua

Executive summary

2. This report considers the continuation of the sub-letting of the top floor of the tenant-owned building to Community Leisure Charitable Trust (formerly Counties Manukau Sport).

3. The local board granted the new lease to Tennis Auckland Region Incorporated in December 2024 (Resolution number OP/2024/194). Unfortunately, the report did not include a recommendation to carry over the previously approved ability for a sub-lease between Tennis Auckland Region Incorporated and Community Leisure Charitable Trust (previously CLM Counties Manukau Limited).

4. As a result, staff request that the local board approve the continuation of the sub-lease arrangement with the current sub-tenant.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whakaae / approve the amendment of the standard terms and conditions of the community lease, granted under Resolution number OP/2024/194, to allow for Tennis Auckland Region Incorporated to continue to sublet the first floor of the tennis centre at Manukau Sports Bowl, 19R Boundary Road, Clover Park, to the Community Leisure Charitable Trust.

Horopaki

Context

Land

5. The tennis centre is located on the northwest corner of Manukau Sports Bowl on land described as Part Lot 1 Deposited Plan 60809 and Part Lot 1 Deposited Plan 204744. The land is held in fee simple by Auckland Council as a classified recreation reserve. The current use of the land is consistent with this classification.

6. The current lease is for land of approximately 7,520 square meters; and includes the existing building, two covered tennis courts, four artificial courts, two asphalt courts and a volley practice area.

c) Figure 1: site plan – Manukau Tennis Centre, Manukau Sports Bowl,

d) 1R Boundary Road, Manukau (outlined in red)

e) Tennis building (circled in blue)

7. The group primarily uses the building to provide a venue for tennis and other sports. They promote the venue to be used for as many activities and sports as possible to ensure there is variety of usage. The group also subleases part of the building to Community Leisure Management (CLM) to provide a hub for the CLM community sport.

Tennis Auckland Region Incorporated

8. Auckland Tennis Incorporated registered with the New Zealand Companies Office, under the Incorporated Societies Act 1908, in June 1922 and was renamed Tennis Auckland Region Incorporated in August 2008. The aims of the society are to:

· promote, develop, enhance and protect the sport of tennis mainly as an amateur sport for the recreation and entertainment of the general public of the region

· develop opportunities, programmes and facilities

· establish, promote and stage regional and other tennis competitions

· encourage and promote tennis as an activity that promotes the health and safety of all participants and respects the principles of fair play and is free from doping.

9. Auckland Tennis established a base at Manukau Sports Bowl and entered into a lease with the former Manukau City Council in early 1993. In 2010 the council contributed towards the relocation of the geodesic dome from the Stanley Street tennis courts to Manukau Sports Bowl. The dome covers two of the eight courts that make up the tennis centre at the reserve.

10. In 2017 Auckland Tennis applied for a new lease for the property. This was granted for a term of two years with a single two-year right of renewal. The shorter term was given due to the proposed development of a masterplan for the reserve.

11. The masterplan was adopted by the local board in November 2023. Tennis is contemplated within the plan.

Asset ownership and maintenance

12. In 2010 Auckland Tennis relocated a geodesic dome from their courts at Stanley Street, Auckland to the Manukau Tennis Centre. Manukau City Council resolved in August 2010 to contribute to the cost of the relocation of the dome. At the same time the future development, ownership and maintenance responsibilities for the various tennis-related assets was established and mutually agreed with Auckland Tennis.

13. As a result of the discussions, Auckland Tennis agreed to maintain all the assets - with council reimbursing them with an annual payment for those assets belonging to council. Money is available from the Parks and Places Team budget to cover the annual reimbursement.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the eligibility requirements and standard terms and conditions for community occupancy agreements.

15. Unfortunately, when the November 2024 agenda report (CP2024/17880) was prepared, it did not allow for the continuation of the approval for Tennis Auckland to sublease the top floor of the tenant-owned building to Counties Manukau Sport (now Community Leisure Charitable Trust). This report rectifies the omission.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. It is anticipated that continued use of the building and park will not result in an increase of greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. There is no additional impact on the council group from the continuation of the ability of the tenant to sub-lease part of the tenant-owned building. Consultation with council staff was undertaken in late 2024 when the new lease was proposed.

18. The proposed lease will benefit the community by enabling initiatives that promote physical activities such as tennis and other sports and as a centre for the community to come together and engage in a variety of activities benefiting the local board area and its surrounding communities.

19. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The assessment of the application was discussed with the local board at their workshop on 3 September 2024. The local board indicated its in-principle support of the lease proposal.

21. The delivered activities align and support the Ōtara-Papatoetoe Local Board Plan 2023 outcomes:

· Our Places - Everyone has fair and easy access to council services and facilities, regardless of their circumstances. Mana whenua, mataawaka, organisations and neighbourhood groups maintain strong relationships, influence decisions, and actively contribute to local programmes.

· Our Community - Our growing and changing community is well served and supported with high-quality and attractive spaces. New developments are well designed and have our present and future communities in mind. Connections within the local and surrounding areas are easy, effective, and reliable.

Tauākī whakaaweawe Māori

Māori impact statement

f) 22. The tenant encourages the use of tikanga Māori through its partnership with Aotearoa Māori Tennis. In support of Te Wiki o Te Reo Māori, the tenant encourages tennis players to learn basic Māori words that are useful in describing the sport. Tennis Auckland wants to ensure that all cultures, especially New Zealand’s indigenous cultures and values, are kept alive in the community and through sport.

23. Iwi engagement was not required to progress this item as it is part of a continued activity that has previously been notified to the iwi groups in the area.

Ngā ritenga ā-pūtea

Financial implications

24. There are no financial implications for council associated with the granting of this amendment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. If the ability to sublease part of the building is not approved, the tenant may be unable to finance the repairs, maintenance and renewal of their assets at Manukau Sports Bowl.

Ngā koringa ā-muri

Next steps

26. Subject to the local board approving the continued sub-leasing of a part of the building by Tennis Auckland Region Incorporated, the lease agreement will be finalised and sent to the tenant for signing.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jenny Young - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Ōtara-Papatoetoe Local Board

20 May 2025

Asset recycling: 10 Lansdown Avenue, Papatoetoe

File No.: CP2025/07103

Te take mō te pūrongo

Purpose of the report

1. To endorse the disposal of 10 Lansdown Avenue, Papatoetoe as part of council’s asset recycling programme.

Whakarāpopototanga matua

Executive summary

2. 10 Lansdown Avenue, Papatoetoe, is a 1391 m² property that was acquired by the Manukau City Council in 1998 to create a park.

3. The park was never created, and council’s Parks & Places team support the disposal of the property.

4. Eke Panuku has engaged with council and its council-controlled organisations (CCOs), iwi authorities and the Ōtara-Papatoetoe Local Board regarding this property. No public work requirement has been identified for this property through this engagement.

5. A resolution approving the proposed disposal of this property is required from the Governing Body before the proposed divestment can be progressed. Sales proceeds from the proposed disposal will be allocated towards the asset recycling target contained in council’s Long-Term Plan 2024-2034.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) ohia / endorse the disposal of 10 Lansdown Avenue, Papatoetoe being Lot 70 DP 44500 contained in Record of Title NA1676/93.

Horopaki

Context

6. Asset recycling is an important lever for Auckland Council, providing capital to be invested into the most strategically important activities. Auckland Council’s Long-Term Plan 2024-2034 includes a target of $300 million to be realised from asset recycling. This is to be achieved from proceeds of sale of surplus council owned property and alternative commercial arrangements.

7. For all properties that are potentially no longer required for public work purposes, Eke Panuku engages with council departments and its CCOs through an expression of interest process to establish whether the property must be retained for a strategic purpose or is required for a future funded public work. Once a property has been internally cleared of any public work requirements, Eke Panuku then consults with local boards, mana whenua and ward councillors.

8. The Governing Body makes the final decision to approve non-service property for disposal.

Tātaritanga me ngā tohutohu

Analysis and advice

9. 10 Lansdown Avenue, Papatoetoe, is a 1391 m² property primarily laid to lawn and containing a single-storey residential dwelling.

10. The Auckland Unitary Plan zoning is Residential – Mixed Housing Suburban. The property’s CV is $1.425 million.

11. The property was acquired by the Manukau City Council in 1998. The intention was to purchase the next-door property (no. 12) as well to create a park.

12. The adjoining landowner at no.12 was unwilling to sell to Council and after the owner passed away, no.12 was sold to a private owner. Six dwellings have since been developed on that property.

13. 10 Lansdown Avenue is subject to offer back obligations to the former owner in accordance with s40 Public Works Act 1981 (PWA). The offer back requirement will only be triggered if the property is no longer required for that public work or any other public work or any exchanges under s105 PWA.

14. The disposal of the subject properties is not deemed significant under Auckland Council’s Significance and Engagement Policy.

15. Images of the properties are in Attachment A.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The proposed sale of this property may lead to land use changes. It is acknowledged that any form of construction and development can increase carbon emissions.

17. Emissions associated with any potential redevelopment can be reduced through development standards agreed through a future development agreement, application of Eke Panuku’s Homestar 6 policy and requirements to reduce carbon emissions in commercial developments.

18. The property is not in a flood prone area and is not a coastal property likely to be impact by coastal inundation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Consultation was undertaken with council departments and CCOs for 10 Lansdown Avenue in January 2025.

20. No alternative public work requirements were identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Eke Panuku has provided the board with an information memorandum regarding the property.

22. This report provides the board with an opportunity to formalise its views regarding this property.

Tauākī whakaaweawe Māori

Māori impact statement

23. Nineteen mana whenua iwi authorities were consulted regarding any issues of cultural significance associated with 10 Lansdown Avenue. This consultation for took place in March 2025.

24. The property sits within the Tāmaki awa, which extends from Musick Point across to St Heliers and reaches as far inland as Papatoetoe and Ōtara, with numerous distributaries across the whole extent. This property sits at the edge of one of those distributaries.

25. The awa has not yet been fully mapped. It is likely to be included in Schedule 12 Sites and Places of Significance to Mana Whenua in future.

26. No other issues of cultural significance were raised in response.

Ngā ritenga ā-pūtea

Financial implications

27. Capital receipts from the sale of properties not required by Auckland Council contribute to the goals of the Long-Term Plan 2024-2034 by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. No significant risks associated with the recommendation contained in this report have been identified.

29. The property’s market value may be lower than anticipated, or it may fail to sell in the current market. If the property fails to sell in the first instance, it can be brought to market again when market conditions improve.

Ngā koringa ā-muri

Next steps

30. Subject to the local board’s endorsement, a recommendation to dispose of 10 Lansdown Avenue, Papatoetoe will be reported to the Governing Body for a decision.

31. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Property images	65

Ngā kaihaina

Signatories

Authors

Carl May - Team Leader Portfolio Review

Authorisers

Letitia Edwards - Head of Strategic Property Optimisation - Eke Panuku Development Auckland

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Victoria Villaraza - Local Area Manager

Ōtara-Papatoetoe Local Board

20 May 2025

Ōtara-Papatoetoe Local Board Grants Programme 2025/2026

File No.: CP2025/08552

Te take mō te pūrongo

Purpose of the report

1. To adopt the Ōtara-Papatoetoe Grants Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Ōtara-Papatoetoe Grants Programme for adoption as provided in Attachment A to this report.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) whai / adopt the Ōtara-Papatoetoe Grants Programme 2025/2026 provided in Attachment A.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste, alternative transport methods, community energy efficiency education and behaviour change, build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis. The draft local grants programme was workshopped with the board on the 8^th of April 2025

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Otara Papatoetoe Local Board Grant Programme 2025 2026	71

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Ōtara-Papatoetoe Local Board

20 May 2025

Auckland Council’s submission to proposed waste legislation changes – local board feedback

File No.: CP2025/09982

Te take mō te pūrongo

Purpose of the report

1. To outline the process and opportunity for local board members to tuku / provide feedback on the Government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission.

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment released its consultation document Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para, on 22 April 2025 outlining proposed amendments to the Waste Minimisation Act 2008 (WMA) and Litter Act 1979. Submissions on the proposed amendments close on 1 June 2025.

3. The proposed amendments for consultation relate to the following aspects:

· creating a framework for Extended Producer Responsibility (EPR)

· improving the allocation, distribution and use of waste disposal levy (WDL) funding

· clarifying roles and responsibilities for central government, local government and the waste sector

· creating a modern, effective compliance regime

· enabling controls to address impacts of ‘mismanaged waste’ (e.g. illegal dumping, litter and or ‘escaped’ waste carried by wind or water from one site to another).

4. Approval is being sought from the Policy and Planning Committee on 15 May 2025 to delegate authority to the Chair and Deputy Chair of that committee, and a member of Houkura, to review and approve the council’s final submission due 1 June 2025.

5. Waste Solutions staff will lead the development of Auckland Council’s submission which is due to the Ministry for the Environment by 1 June 2025.

6. A preliminary assessment of potential implications for Auckland Council of the proposed legislative amendments highlights the following key aspects, refer also to Attachment B:

· Implementation of extended producer responsibility: creating an EPR regulatory framework for end-of-life products would provide better support for waste minimisation and management outcomes for households and others. The EPR implementation may potentially provide positive impacts on resource recovery systems across the region, including opportunities through Auckland’s Resource Recovery Network.

· Funding impact: a change to the method to distribute waste disposal levy funds across all territorial authorities is proposed to provide a more equitable share distributed from larger councils to smaller councils. This would result in Auckland Council receiving a reduced amount from the ministry compared to the current population based method. This reduction will be partly offset by total levy funding increases from 2025–2027, due to higher waste disposal levy rates that the government confirmed in 2024. Maintaining certainty for the existing 50:50 share of levy revenue between central government and local government remains important to the council to ensure long term planning.

· Service delivery and costs: creating the ability to use waste disposal levy funding to support a wider range of environmental activities provides opportunities for the council and its partners to address local and regional issues, (including managing waste generated from climate-related and natural disasters, remediation of vulnerable closed landfills, and activities that reduce environmental harm). However, this would also introduce competing demands for limited waste disposal levy funding. There may also be the potential for increased operating costs to the council should a levy be applied to existing (or future) waste-to-energy facilities which are yet to be defined.

· Monitoring and enforcement of ‘mismanaged’ waste: a new compliance regime with potential impacts on effectiveness and resourcing.

7. Auckland Council’s submission will be developed based on policy positions articulated in relevant council strategy, such as Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (Waste Plan 2024) and other recent council submissions on government policy relating to waste management and minimisation.

8. Mana whenua will be invited to provide input on the council’s submission. Given the short timeframes involved in developing and submitting a submission, relevant, recently documented views from local boards and mana whenua on the waste plan 2024 may also be referred to.

9. Local boards can provide formal feedback by 22 May 2025 to be incorporated into the submission; or by 12.00pm on 30 May 2025 to be appended to the council’s submission

10. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

11. The council’s draft submission will be circulated to the delegated members for input and approval.

12. A copy of the final submission will be provided to all elected members, local board members, Houkura and mana whenua once submitted.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) tuku / provide feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission

Horopaki

Context

Government’s consultation on amendments to waste legislation

13. On 22 April 2025, the Ministry for the Environment - Manatū Mō Te Taiao (the ministry) released its consultation document, Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para (consultation document). A summary of the proposals and consultation questions is provided in Attachment A. Consultation closes 1 June 2025.

14. The consultation document states that the proposed amendments are to “create fit-for-purpose, modern waste legislation that gives us more options and flexibility to reduce and manage waste effectively and efficiently”.

15. Feedback is sought on 37 consultation questions across the following five proposals:

· creating a framework for ‘extended producer responsibility’

· improving the waste disposal levy system through changes to allocation, distribution, and use

· clarifying roles and responsibilities in the waste legislation

· creating a modern, effective compliance regime

· enabling efficient and effective controls for littering and other types of ‘mismanaged waste’.

16. The term ‘extended producer responsibility (EPR)’ is described in the consultation material as a suite of policy instruments that shift financial and/or operational responsibility for material recovery and waste management towards producers, importers and retailers, instead of falling by default on councils, communities, future generations and nature. EPR can include tools such as product stewardship schemes and deposit return models, such as a container return scheme for beverage containers.

17. The term ‘mismanaged waste’ is referred to in the consultation document as meaning litter, illegal dumping, or ‘escaped’ waste carried by wind or water from one site to another due to inappropriate management/storage.

18. The proposals include consolidating the Waste Minimisation Act 2008 (WMA 2008) and Litter Act 1979 into one bill.

19. The ministry states it will analyse all submissions received by 1 June 2025 to help inform policy and government decisions. If cabinet agrees, an amendment bill will then be introduced to parliament.

20. A delegated authority is sought to approve council’s submission, given the next Policy and Planning Committee meeting is scheduled for after the 1 June 2025 submission deadline.

Previous government’s consultation on waste policy and legislation reform

21. The WMA 2008 requires that all territorial authorities “must have regard to the New Zealand Waste Strategy” when developing waste management and minimisation plans. In late 2021, under the previous government, the ministry undertook a public consultation to update the New Zealand Waste Strategy (which had not been updated since 2010) and to reform the Waste Minimisation Act 2008 and Litter Act 1979.

22. At that time, delegated approval for the council’s submission on the ministry’s consultation document was provided by the Planning Committee on 4 November 2021, resolution PLA/2021/127.

23. In March 2023, the previous government adopted Te Rautaki Para - Waste Strategy to replace the previous version of the NZ Waste Strategy. Around the same time, cabinet papers were also released outlining the previous government’s proposed new legislative provisions.

24. In March 2023, the Policy and Environmental Planning Committee approved that any proposed replacement legislation for the Waste Management Act 2008 and Litter Act 1979 would be a priority submission for council (PEPCC/2023/33).

Recent updates to NZ Waste Strategy and waste legislation

25. On 5 March 2025, the Government released its Waste and Resource Efficiency Strategy to replace the Te Rautaki Para strategy document adopted by the previous government in 2023.

26. In March 2025, the ministry also released its two-year work programme, indicating waste legislation reform would take place during the first half of 2025.

27. Prior to the release of the new strategy and work-programme, the Government made targeted amendments to the WMA 2008 in 2024 which included enabling central government to spend its portion of waste disposal levy funds on a broader range of waste and environmental activities. The waste disposal levy is applied to every tonne of waste disposed at approved disposal facilities across the country, and the funds are administered by the Ministry for the Environment for purposes of waste minimisation activities (and other broader central government activities as set out in recent amendments to the WMA 2008).

28. These recent amendments to the WMA 2008 also allowed for waste disposal levy rates to continue to increase incrementally up to July 2027. In 2009, the waste disposal levy rate was originally set at $10 per tonne for a Class 1 landfill (a disposal facility that accepts waste materials from household, commercial, industrial or institutional sources), and remained at that rate until 2021. Since then, waste disposal levy rates have increased incrementally, with lower levy rates also getting applied to other classes of landfills (Class 2 construction and demolition landfills, and Class 3 and 4 managed or controlled fill facilities). For a Class 1 landfill the rate is now $60 per tonne and will increase to $75 per tonne on 1 July 2027.

29. Table 1 below shows the increase in waste disposal levy rates that the government has confirmed to be introduced over the next three years. The ministry acknowledges New Zealand’s waste disposal levy rates will remain comparatively lower than similar waste disposal rates in Australia and the United Kingdom.

Table 1. Confirmed increase in waste disposal levy rates for 2025-2027

Facility Class	1 July 2025	1 July 2026	1 July 2027
Facility Class	($ per tonne)	($ per tonne)	($ per tonne)
Class 1 (municipal landfill)	$65	$70	$75
Class 2 (construction and demolition fill)	$35	$40	$45
Class 3 & 4 (managed or controlled fill facility)	$15	$15	$20

30. Under the WMA 2008, central government and territorial authorities equally share revenue generated by the waste disposal levy (after administration costs). The share of levy funding that goes to territorial authorities is distributed according to population within councils and districts.

31. In FY 2023/2024, Auckland Council received $26.6 million waste levy funding, compared to $5.6 million received in FY 2020/2021, before levy rates increased. Under the WMA 2008 territorial authorities must spend the levy funding on activities set out in a council’s Waste Minimisation and Management Plan, with some exceptions.

32. For central government, the focus to date has been on investing in waste minimisation projects largely through the ministry’s contestable Waste Minimisation Fund.

Council’s strategic framework relating to waste minimisation

33. Auckland Council’s strategic direction relating to waste is set by the Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (waste plan 2024) and complemented by Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan 2020.

34. Other policy, planning, and regulatory documents of relevance to waste activities include the council’s Long-term Plan 2024–2034, Infrastructure Strategy 2024, Kia Ora Tāmaki Makaurau, local board plans, Sustainable Procurement Framework, the Auckland Unitary Plan, and the Waste Management and Minimisation Bylaw 2019.

35. The waste plan 2024 continues a Zero Waste by 2040 vision originally set out in Auckland Council’s first Waste Minimisation and Management Plan in 2012. The waste plan 2024 has over 100 actions across 12 priority focus areas.

36. Waste disposal levy funds are used by Auckland Council to deliver a range of council’s waste minimisation activities and actions set out in its waste plan 2024, including the provision of a Waste Minimisation and Innovation Fund, community engagement programmes managed by council’s Wastewise team, and various projects to reduce waste.

Tātaritanga me ngā tohutohu

Analysis and advice

Process to develop council’s submission

37. Staff are in the process of reviewing the consultation document and coordinating a response. Thorough consideration of the scope and implications of the proposed amendments is required before well-defined advice and detailed feedback can be provided to the proposed delegated elected members.

38. The council’s submission will be developed based on current policy positions articulated in council’s adopted plans and policies. Evidence and data gathered through the recent development of the waste plan 2024 will be used, along with reference to the council’s submission provided to the ministry in 2021 as part of the previous government’s consultation on waste legislation.

39. Staff are seeking via this report local board feedback. Mana whenua have also been invited to provide input on the council’s submission. Local board and mana whenua views will also involve drawing on relevant input received through the pre-engagement and consultation process to develop the waste plan 2024.

40. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

41. Once developed, the council’s draft submission will be circulated to the delegated elected members for input, review and approval.

42. Staff will submit an approved submission through the Ministry’s Citizen Space portal before 11.59pm, 1 June 2025.

Preliminary advice on proposals

43. To support the process to gather feedback from elected members and the Council Group, a preliminary review of the proposals in the consultation document and consideration of potential implications for Auckland Council and the region is provided in a table in Attachment B. This preliminary analysis is expected to inform the general direction of council’s submission.

44. A summary of the main implications for Auckland Council from an initial review of the proposed legislative amendments is provided below.

Funding impact

· A new method is proposed to distribute levy funding to territorial authorities, to provide for a more equitable approach for the provision of levy funds to smaller councils. Instead of using only a population-based method, the proposed new method is to provide all authorities with a flat amount (based on distributing 20 per cent of the 50 per cent share allocated to all councils), and an amount that distributes the remaining 80 per cent of funds to councils based on a city or district’s population.

· This proposed calculation method would reduce the amount Auckland Council receives annually, compared to the current distribution method. Table 2 below shows the comparison between the actual funding amount Auckland Council received in FY 2023/2024 compared to the proposed funding model. The FY 2027/2028 projection illustrates the increase due to increased waste disposal levy rates under the current funding model, and the difference under the proposed new funding model. This shows that while the council will receive an additional $26.8 million over the four-year period from FY 2023/2024 (due to waste disposal levy rates increasing), the proposed new method would reduce the annual amounts the council would receive by $5 million and $10 million each year, depending on when such a proposal would be implemented.

Table 2. Estimated waste disposal levy funding under the proposed funding model

Auckland Council’s waste disposal levy funding	Actual FY 23/24 funding (annual)	Estimated 27/28 funding (annual)*	Funding difference from 23/24–27/28
Current method	$26.6m	$52.8m	$26.8m
Proposed method	$21.4m	$42.7m	$21.7m
Reduction	($5.2m)	($10.1m)	($5.1m)

*this is based on the total levy revenue that is generated from the total tonnages of waste disposed to landfills across the country, as well as population data within each territorial authority. Figures provided to council staff by ministry staff in late 2024.

· Increased levy rates between 2025 and 2027 will result in more revenue generated for central and local government. In the longer term, the proposed change in the method to distribute levy funds would continue to require close strategic and financial planning, especially if combined with the proposed broadening uses of the levy funds (refer Attachment B for details).

Extended Producer Responsibility (EPR) framework and implementation

· As EPR schemes develop under a proposed new regulatory framework, Auckland Council would benefit from shifting certain responsibilities for end-of-life waste to producers/consumers of products. However, the council would likely need to adapt its waste planning functions, waste collection and resource recovery systems, and associated community engagement programmes, to complement EPR schemes as they are designed and implemented.

Service delivery

· The proposed broadening of the range of environmental activities that the council could use waste levy funding for may result in changes to the current range of waste minimisation service provision and outcomes, especially if not offset by other waste initiatives being funded through other means (e.g. private sector resource recovery initiatives or implemented ERP schemes) and in the absence of having a clear decision-making framework to help assess competing priorities.

· The proposals to have minimum obligations for territorial authorities to enable household waste and recycling services and making it a discretionary requirement to provide litter bins in public places, may require the council to review the various delivery models used across the region.

· There are also potential future cost implications for the council and its CCOs services (in particular, Watercare) in relation to a proposed amendment that could require waste-to-energy plants to be subject to a waste disposal levy. However, the consultation document is not clear on the types of waste to energy facilities that would have to pay the levy. Potentially, this may include the Ecogas facility processing Auckland’s kerbside food scraps. For Watercare, a levy on waste-to-energy facilities would be a significant factor to consider as it explores future options to manage biosolids generated at its Māngere Wastewater Treatment Plan. Further clarifications of the proposals, and implications, are required.

Compliance, monitoring and enforcement framework for mismanaged waste

· The proposed compliance framework and integration of provisions into legislation to address issues with ‘mismanaged waste’ (including litter, dumping, and waste that has the potential to escape a site) would support key issues and actions contained within the council’s waste plan 2024. It may also require assessment of the council’s enforcement capacity, and the potential for additional resources to implement such changes.

Access to and management of waste data

· Proposed amendments to enhance data on mismanaged waste and ERP schemes would help inform the council’s planning and decision-making processes but may also necessitate potential investment in systems to collect, manage, and share with regulators specific data on waste issues and activities.

Strategic alignment

· The council’s waste plan 2024 largely aligns with the proposed legislative amendments. However, as the proposed amendments, decision-making frameworks, and regulatory changes are further clarified and developed, the implementation of the waste plan 2024 may require further review.

Timeframe for the consultation

45. The timeframe for feedback and submission on the consultation document is provided in Table 3.

Table 3. Timeframe milestones for consultation

Milestone	Date
Consultation document released	22 April 2025
Online briefing for local board members	19 May 2025
Deadline for incorporated feedback	22 May 2025
Deadline for appended feedback	30 May 2025 – 12pm
Consultation period closes	1 June 2025
Copy of final council submission circulated to Governing Body members, local board members and Houkura.	2 June 2025

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The disposal and treatment of waste comprises around four per cent of Auckland’s gross greenhouse gas emissions.

47. The main source of greenhouse gas emissions associated with the disposal and treatment of waste is the release of bio-genic methane from landfills (generated from organic waste, such as garden waste, timber, food scraps, biosolids, paper or cardboard). Lesser contributions to New Zealand’s waste-sector emissions arise from wastewater treatment, incineration and open burning, and biological waste treatment (composting).

48. Emissions associated with the transportation of waste materials are not categorised within waste-sector emissions. Rather, these contribute to emissions from the transport sector. Embodied emissions contained within wasted products (i.e. emissions generated across the lifecycle of a product) are also not included within the four per cent of gross emissions associated with waste treatment or disposal.

49. The consultation document is not explicit in how the proposed amendments intend to respond to impacts from climate change. However, there are implicit connections made between reducing emissions by achieving waste minimisation outcomes (e.g. through proposals to strengthen EPR outcomes), and by adapting to the impacts of climate change through broadening the scope of activities that waste levy funds can be used for (e.g. for costs associated with managing emergency waste, remediating closed landfill sites which may be vulnerable to extreme weather events, or investing in “activities that reduce environmental harm or increase environmental benefits” which is broad in nature and could be interpreted as including climate change mitigation or adaptation activities).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Feedback on the consultation document will be sought from subject matter experts across relevant council departments and CCOs, including Waste Solutions, Finance, Parks and Community Facilities, Auckland Transport and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

51. The potential local impacts from the proposed amendments will be considered as part of the council’s submission, however it is expected that the proposed legislative changes will impact local communities in various ways, including the following key points.

· Introducing extended producer responsibility schemes would have an impact on people’s purchasing choices and waste minimisation behaviours. The implementation of schemes could lead to changes in product design to minimise waste, or the provision of new collection systems and differing financing arrangements, that could result in new resource recovery, reuse, or recycling infrastructure within the Auckland region.

· Stronger controls to monitor and enforce ‘mismanaged waste’ would mean local ‘Litter Control Officers would gain enhanced powers to address litter and illegal dumping, and this would potentially improve Auckland’s ability to reduce negative issues associated with litter and illegal dumping

· Broadening the use of waste levy funding for activities that ‘reduce environmental harms or increase environmental benefits’ may present an opportunity for local boards to respond to local environmental issues. This would need to be supported by a clear decision-making framework on how the use of waste levy funding gets accessed across the Council Group without compromising the strategic objectives and goals of the council’s waste plan 2024.

Local boards

52. Local boards provided strong direction through the development of the waste plan 2024 and the council’s 2021 submission on government waste policy and legislation. These views will help to inform the submission.

53. Local board views received will be either incorporated within the report or appended to the submission, depending on when they are able to provide views.

Tauākī whakaaweawe Māori

Māori impact statement

54. Staff have contacted Houkura and are seeking to engage with iwi through the Mana Whenua Resilience and Infrastructure forum to alert them to this public consultation and the opportunity to input on council’s submission. Staff will do the same for the Tāmaki Makaurau mana whenua entities.

55. Feedback expressed to the council on previous related submissions, and through the engagement process to develop the draft waste plan 2024 will be incorporated into the development of this submission where relevant.

Ngā ritenga ā-pūtea

Financial implications

56. The submission will be developed as part of the council’s business-as-usual central government advocacy activity.

57. As the consultation is on proposed legislation changes, it is not yet possible to quantify the budgetary consequences for the council. However, as highlighted the consultation document proposes changes to the amount of waste disposal levy funding Auckland Council currently receives and on what activities the funding can be used for.

58. The potential financial implications for the council will be further considered as part of the council’s submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a minimal risk in making a submission to the Ministry for the Environment consultation document.

60. Potential risks to the council arising from strategy and legislation changes will be considered as part of the council’s submission.

Ngā koringa ā-muri

Next steps

61. Local board resolutions on the government’s proposed amendments to waste legislation will be included in the Auckland Council submission on this matter.

62. Below are the key dates for input into the submission.

· 22 May 2025: deadline for feedback to be considered in the council’s submission.

· 30 May 2025 12 pm: final date for any formal local board feedback to be appended to the submission.

· 30 May 2025: final submission will be approved by delegated members subject to Policy and Planning Committee 15 May 2025 meeting.

· 2 June 2025: final submission will be circulated retrospectively to Governing Body members, Houkura and local board members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of proposals and consultation questions	89
b ⇩	Preliminary assessment of proposed amendments and implications for Auckland Council	97

Ngā kaihaina

Signatories

Authors

Tania Utley - Senior Waste Planning Specialist

Nadine Wakim – Senior Waste Planning Advisor

Authorisers

Justine Haves - General Manager Waste Solutions

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

Chairperson	Apulu Reece Autagavaia
Deputy Chairperson	Vi Hausia
Members	Dr Ashraf Choudhary, QSO, JP
	Dr Ofa Dewes, MNZM
	Topou Folau
	Li'amanaia Lorenzo Kaisara
	Albert Lim

Authors	Darshita Shah - Democracy Advisor
Authorisers	Victoria Villaraza - Local Area Manager