Agenda of Kaipātiki Local Board - Wednesday, 21 May 2025

1 Nau mai | Welcome

The meeting will be opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Kaipātiki Local Board:

whakaū / confirm the ordinary minutes of its additional meeting, held on Wednesday, 30 April 2025, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Takapuna Rugby Football Club and VTNZ

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding the Takapuna Rugby Football Club and VTNZ.

Whakarāpopototanga matua

Executive summary

2. Richard Penberthy, Chairman, Simon Farland, Committee Member, and Sandra Southworth, Club Manager, on behalf of Takapuna Rugby Football Club, will be in attendance to address the local board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the deputation from Takapuna Rugby Football Club and VTNZ and thank Richard Penberthy, Simon Farland and Sandra Southworth for their attendance and presentation.

Attachments

a 21 May 2025 - Kaipātiki Local Board business meeting - Takapuna Rugby Club and VTNZ Deputation Presentation............................................................ 637

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Kaipātiki Local Board

21 May 2025

Report on proposed changes to local dog access rules

File No.: CP2025/09050

Te take mō te pūrongo

Purpose of the report

1. To adopt proposed changes to local dog access rules.

Whakarāpopototanga matua

Executive summary

2. To enable a decision on whether to adopt proposed changes to local dog access rules, an appointed Local Dog Access Panel has deliberated and made recommendations on public feedback to the proposal.

3. The proposed changes aim to respond to structural problems with the current rules (problems that place responsible dog owners, their dogs, other people, animals or property at significant risk or unreasonably restrict responsible dog owner access).

4. The local board adopted the proposal to make changes to local dog access rules for public consultation on 4 December 2025 (resolution number KT/2024/284).

5. The local board received 2391 public feedback responses, including from three organisations.

6. The Panel recommends the local board adopt four, amend six and reject two proposed changes in response to public feedback (Refer to recommendations and Attachment A of the agenda report for details). Taking this approach will continue to provide a balanced use of public places in the local board area for dogs and their owners that is safe for everyone.

7. There is a reputational risk that some people or organisations who provided feedback may not feel that their views are addressed. This risk can be mitigated by communicating the reasons for the decisions (refer to Attachment A of the agenda report) to those people who gave written feedback.

8. Following a final decision of the local board, staff will publicly notify the decision and publish any changes as part of a regional process and install updated signage and fencing funded by the local board. Animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage and fencing, within existing budgets.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakamihi / thank the people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area.

b) whai / adopt the Local Dog Access Panel recommendations in Attachment A of the agenda report that:

i) respond to the public feedback on the proposed changes

ii) adopt the proposed changes as publicly notified at Kauri Glen Reserve, Kukari Park, 54 Tonar Street and the foreshore between Sulphur Beach Reserve and Gold Hole Reserve

iii) adopt with amendments, the proposed changes at Soldiers Bay, Kauri Point Domain, Kauri Park, Muriel Fisher Reserve, Søren G Christensen Reserve and Te Ara Awataha Greenway

iv) reject the proposed changes and retain the current rules at Leigh Scenic Reserve and Soldiers Bay Reserve.

c) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table in Attachment A of the agenda report that gives effect to the decisions in b), with a commencement date of 1 August 2025.

d) whakaū / confirm that the amendments to the Policy on Dogs 2019 in c):

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

e) tāpae / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in c).

f) tono / request through the Chief Executive to the manager responsible for parks to investigate including up to $17,700 in the draft Kaipātiki Parks and Community Facilities 2025/2026 work programme to implement the amendments in the policy outlined in clause c), noting the local board will consider adopting this work programme at its meeting on 18 June 2025.

Horopaki

Context

Local dog access rules provide spaces for dogs and their owners that are safe for everyone, are adopted by local boards and enforced by council staff

9. The Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 contains dog access rules that seek to provide a balanced use of public places for dogs and their owners that is safe for everyone. This includes people, animals, the environment and property.

10. The local board has delegated authority to decide dog access rules on local park, beach and foreshore areas in their local board area (resolution number GB/2012/157).

11. Council’s Animal Management Team uses a modern regulator approach to increase voluntary compliance. This includes a focus on education through website information, signage and interactions with dog owners during patrols. Where appropriate Animal Management can issue $300 infringement fines.

The Board proposed changes to local dog access rules for public consultation

12. On 4 December 2024, the local board adopted a proposal to amend local dog access rules in the local board area contained in the Auckland Council Policy on Dogs 2019 (resolution number KT/2024/284).

13. The proposal arose in response to requests for changes to local dog access rules that met regulatory criteria contained in the Board’s delegated authority, Policy on Dogs 2019, Dog Control Act 1996 and Local Government Act 2002.

14. The proposal seeks to improve rules that balance the needs of dogs, people, animals, the environment and property in public places in the local board area by amending rules at:

· Soldiers Bay	· Kauri Glen Reserve (tracks between the Kauri Glen Road, Raymond Terrace and Tui Glen Road entrances)
· Kauri Point Domain (from the end of Balmain Road to the junction with the track to Soldiers Bay)	· Leigh Scenic Reserve
· Soldiers Bay Reserve	· Kauri Park (including unformed road)
· Muriel Fisher Reserve	· Søren G Christensen Reserve
· Kukari Park	· 54 Tonar Street
· Te Ara Awataha Greenway	· Foreshore between Sulphur Beach Reserve and Gold Hole Reserve.

The proposal received 2391 public feedback responses

15. The proposal was publicly notified for feedback from 20 January to 23 February 2025. During that period, the local board received 2391 public feedback responses across all proposed changes including from three organisations.

16. More information about the proposal and public feedback can be viewed on council’s have your say webpage.^{^[1]}

Tātaritanga me ngā tohutohu

Analysis and advice

A Panel considered the feedback in accordance with legislative requirements

17. The Local Dog Access Panel appointed by the local board (resolution number KT/2024/284)^{^[2]} held deliberations on 1 May 2025 and made recommendations contained in this report on the public feedback.

18. The deliberations and recommendations complied with relevant statutory requirements in the Board’s delegated authority, Policy on Dogs 2019, Dog Control Act 1996 and Local Government Act 2002, including to:

· give all public feedback due consideration with an open mind

· hold deliberations that are open to the public to listen

· be consistent with the policy, principles and criteria for making dog access rules

· not being inconsistent with any region-wide dog access rule

· have regard to the matters in section 10(4) of the Dog Control Act 1996

· provide a clear record or description of the decisions.

19. The Panel structured its deliberations by proposal. Each proposal and recommendation is summarised in the Table below and contained in full in Attachment A to the agenda report. Recommended changes to the Policy on Dogs 2019 are shown in a comparison table in Attachment A of the agenda report.

Summary of key Bylaw Panel recommendations

Proposal	Local Dog Access Panel recommendation
Proposal 1 Soldiers Bay (change from off-leash to on-leash)	Amend proposal to: · retain under control off-leash rule on Soldiers Bay Beach (the northern end of Soldiers Bay including the beach and adjacent open area adjacent to Soldiers Bay Reserve) · adopt an under control on-leash rule on the track between Soldiers Bay Beach and Kauri Point Domain Reasons for off-leash rule include to provide for off-leash opportunities for responsible dog owners in areas where there are no significant risks to wildlife. Reasons for on-leash rule to protect vulnerable wildlife in the southern area of Soldiers Bay.
Proposal 2 Kauri Glen Reserve (tracks between the Kauri Glen Road, Raymond Terrace and Tui Glen Road entrances) (change from off-leash to on-leash)	Adopt an under control on-leash rule on the tracks between the Kauri Glen Road, Raymond Terrace and Tui Glen Road entrances as publicly notified. Reasons include to protect Kauri and people on a high use track. Note: That dogs continue to be allowed under control off-leash on all other tracks on Kauri Glen Reserve / Cecil Eady Reserve.
Proposal 3 Kauri Point Domain (from the end of Balmain Road to the junction with the track to Soldiers Bay) (change from off-leash to on-leash)	Amend proposal to: · retain under control off-leash rule from the end of Balmain Road to the junction with the track to Soldiers Bay · require dogs to be under control on-leash rule on the track to Soldiers Bay. Reasons for off-leash rule include to provide for off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri. Reasons for on-leash rule include to protect vulnerable birdlife.
Proposal 4 Leigh Scenic Reserve (change from off-leash to on-leash)	Reject proposal to retain under control off-leash rule at Leigh Scenic Reserve. Reasons include to provide off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri due to track upgrades and realignment away from the oldest Kauri tree on the North Shore.
Proposal 5 Soldiers Bay Reserve (change from off-leash to on-leash)	Reject proposal to retain under control off-leash rule at Soldiers Bay Reserve. Reasons for include to provide for off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri.
Proposal 6 Kauri Park, 7 Muriel Fisher Reserve and 8 Søren G Christensen Reserve (change from off-leash to prohibited)	Amend proposal to prohibit dogs while the area is closed to the public. Reasons include to prevent the further spread of Kauri Dieback disease while the area is closed. Note: The local board may review whether the current off-leash rule is appropriate when the area is re-opened to the public to protect Kauri.
Proposal 9 Kukari Park (remain status quo on-leash)	Adopt the current default under control on-leash rule at Kukari Park as publicly notified. Reasons include to prevent significant risks to other users.
Proposal 10 54 Tonar Street (change from on-leash to off-leash)	Adopt under control off-leash rule at 54 Tonar Street as publicly notified. Reasons include to provide a new dog off-leash area without significant risk to other park users. Note: Fencing is recommended along the boundary with the adjoining Hato Pētera College sports field to prevent access from 54 Tonar Street.
Proposal 11 Te Ara Awataha Greenway (remain status quo on-leash)	Amend the current default under control on-leash rule on the Te Ara Awataha Greenway to exclude existing off-leash areas in Schedule 2 of the Policy (for example on part of Te Kaitaka / Greenslade Reserve). Reasons include to prevent significant risks to other users on a high use walkway while retaining existing off-leash opportunities.
Proposal 12 Foreshore between Sulphur Beach Reserve and Gold Hole Reserve (change from time and season to off-leash)	Adopt under control off-leash at the foreshore between Sulphur Beach Reserve and Gold Hole Reserve as publicly notified. Reasons include to provide another off-leash area without significant risk to other users.
Other Matters	Amend Schedule 2 of the Policy to clarify references and current rules: · at Gold Hole Reserve and Little Shoal Bay Reserve · beach and foreshore areas from Shoal Bay to Beach Haven Beach/Hilders Park Beach’ Note: Budget is recommended for a fence at the rear of 54 Tonar Street and appropriate signage on all areas to be changed.

Proposal

Local Dog Access Panel recommendation

Proposal 1 Soldiers Bay (change from off-leash to on-leash)

Amend proposal to:

· retain under control off-leash rule on Soldiers Bay Beach (the northern end of Soldiers Bay including the beach and adjacent open area adjacent to Soldiers Bay Reserve)

· adopt an under control on-leash rule on the track between Soldiers Bay Beach and Kauri Point Domain

Reasons for off-leash rule include to provide for off-leash opportunities for responsible dog owners in areas where there are no significant risks to wildlife. Reasons for on-leash rule to protect vulnerable wildlife in the southern area of Soldiers Bay.

Proposal 2 Kauri Glen Reserve (tracks between the Kauri Glen Road, Raymond Terrace and Tui Glen Road entrances)

(change from off-leash to on-leash)

Adopt an under control on-leash rule on the tracks between the Kauri Glen Road, Raymond Terrace and Tui Glen Road entrances as publicly notified.

Reasons include to protect Kauri and people on a high use track.

Note: That dogs continue to be allowed under control off-leash on all other tracks on Kauri Glen Reserve / Cecil Eady Reserve.

Proposal 3 Kauri Point Domain (from the end of Balmain Road to the junction with the track to Soldiers Bay)

(change from off-leash to on-leash)

Amend proposal to:

· retain under control off-leash rule from the end of Balmain Road to the junction with the track to Soldiers Bay

· require dogs to be under control on-leash rule on the track to Soldiers Bay.

Reasons for off-leash rule include to provide for off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri. Reasons for on-leash rule include to protect vulnerable birdlife.

Proposal 4 Leigh Scenic Reserve

(change from off-leash to on-leash)

Reject proposal to retain under control off-leash rule at Leigh Scenic Reserve.

Reasons include to provide off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri due to track upgrades and realignment away from the oldest Kauri tree on the North Shore.

Proposal 5 Soldiers Bay Reserve

(change from off-leash to on-leash)

Reject proposal to retain under control off-leash rule at Soldiers Bay Reserve.

Reasons for include to provide for off-leash opportunities for responsible dog owners in an area with no significant risk to Kauri.

Proposal 6 Kauri Park, 7 Muriel Fisher Reserve and 8 Søren G Christensen Reserve

(change from off-leash to prohibited)

Amend proposal to prohibit dogs while the area is closed to the public.

Reasons include to prevent the further spread of Kauri Dieback disease while the area is closed.

Note: The local board may review whether the current off-leash rule is appropriate when the area is re-opened to the public to protect Kauri.

Proposal 9 Kukari Park

(remain status quo on-leash)

Adopt the current default under control on-leash rule at Kukari Park as publicly notified.

Reasons include to prevent significant risks to other users.

Proposal 10 54 Tonar Street

(change from on-leash to off-leash)

Adopt under control off-leash rule at 54 Tonar Street as publicly notified.

Reasons include to provide a new dog off-leash area without significant risk to other park users.

Note: Fencing is recommended along the boundary with the adjoining Hato Pētera College sports field to prevent access from 54 Tonar Street.

Proposal 11 Te Ara Awataha Greenway

(remain status quo on-leash)

Amend the current default under control on-leash rule on the Te Ara Awataha Greenway to exclude existing off-leash areas in Schedule 2 of the Policy (for example on part of Te Kaitaka / Greenslade Reserve).

Reasons include to prevent significant risks to other users on a high use walkway while retaining existing off-leash opportunities.

Proposal 12 Foreshore between Sulphur Beach Reserve and Gold Hole Reserve

(change from time and season to off-leash)

Adopt under control off-leash at the foreshore between Sulphur Beach Reserve and Gold Hole Reserve as publicly notified.

Reasons include to provide another off-leash area without significant risk to other users.

Other Matters

Amend Schedule 2 of the Policy to clarify references and current rules:

· at Gold Hole Reserve and Little Shoal Bay Reserve

· beach and foreshore areas from Shoal Bay to Beach Haven Beach/Hilders Park Beach’

Note: Budget is recommended for a fence at the rear of 54 Tonar Street and appropriate signage on all areas to be changed.

The Panel recommends the Local Board adopts its recommendations

20. The Panel recommends that the local board make the necessary statutory determinations to adopt the recommended changes to local dog access rules in Attachment A to the agenda report.

21. Taking this approach will continue to provide a balanced use of public places in the local board area for dogs and their owners that is safe for everyone.

22. Attachments A to F in this report contain a deliberations table (A), proposal (B), summary of regulatory decision-making requirements (C), consultation feedback summary (D) and full copy of public feedback received online or by email, post or verbally (E), at ‘drop-in’ sessions and ‘Have Your Say’ events (F). All feedback in Attachments D, E and F can be found at the following link: https://akhaveyoursay.aucklandcouncil.govt.nz/dog-policy-bylaw-and-access-rules.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Input from relevant council teams was sought to inform the development of the proposal and the deliberations report. Those teams are aware of the impacts of any final decision and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local dog access rules have a direct impact on the use of public places of local significance.

26. A total of 918 feedback responses from people identifying with the local board area provided feedback on the proposed changes.

27. The local board has delegated authority to decide local dog access rules in their area and appointed a Panel to deliberate and make recommendations on public feedback.

28. The Panel recommends the local board adopt four, amend six and reject two proposed changes in response to public feedback (See recommendations and Attachment A for details).

Tauākī whakaaweawe Māori

Māori impact statement

29. Local dog access rules support whanaungatanga (vibrant communities), manaakitanga (quality of life) and kaitiakitanga (sustainable futures) in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and Schedule of Issues of Significance by helping to protect the safety of people and the environment.

30. Staff engaged with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

31. No particular impact on mana whenua and mataawaka has been identified. The local board received 193 public feedback responses individuals who identified themselves as Māori. The feedback shows no marked difference to the feedback provided from the people across Auckland.

Ngā ritenga ā-pūtea

Financial implications

32. An amount of up to $17,700 may be required to implement the Local Dog Access Panel recommendations. This should be considered in the Kaipātiki Parks and Community Facilities 2025/2026 work programme.

33. The local board will consider adopting this work programme at its meeting on 18 June 2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The following risks have been identified:

If…	Then…	Mitigation
Some people or organisations feel their feedback was not considered or addressed	There may be a reputational risk of negative public perception about the decision-making process.	The Board appointed a Panel to consider all public feedback and record its decisions with reasons.

Ngā koringa ā-muri

Next steps

35. Following a final decision of the local board:

· staff will publicly notify the decision and publish any changes on council’s website and Auckland Council Policy on Dogs 2019 as part of a regional process that includes changes adopted by the Governing Body and other local boards

· staff will install any updated signage and fencing funded by the Board

· animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage, within existing budgets.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Deliberations table	17
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Statement of Proposal	61
c ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Local board decision-making criteria	87
d ⇨	21 May 2025 - Kaipātiki Local Board business meeting - Summary of public feedback (Under Separate Cover)
e ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Extract of feedback by proposal	89
f ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Copy of individual feedback vol 1 - Click here to view	175
g ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Drop-in session and Have Your Say sessions feedback	177

Ngā kaihaina

Signatories

Author

Olivia Zhang - Graduate Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Louise Mason - General Manager Policy

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Beach Haven - community engagement on options for new coastal connections

File No.: CP2025/08448

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the local board to commence community engagement on the two proposed options for a new coastal connection at Beach Haven.

Whakarāpopototanga matua

Executive summary

2. The Kaipātiki Local Board approved the Kaipātiki Connections Network Plan (KCNP) in 2012 to enhance the walking and cycling network.

3. The Beach Haven – renew coastal connections project was approved by the local board to deliver on the KCNP. The project aims to renew and build new pathways to improve connections in Beach Haven.

4. The project also supports and aligns with the Kaipātiki Local Board Plan 2023 Outcome: Places and spaces “our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipatiki, meets our people’s needs, and has a low impact on our climate.”

5. Public consultation, undertaken in late 2019, showed strong support for renewing existing tracks and improving accessibility before building any new connections.

6. The local board approved to deliver this project in three stages. Stage one included a full upgrade of existing track to the council track standards and stage two included creating new bridges to provide a step free track involving renewals of existing paths. Both stages one and two have been delivered between 2021 to 2023.

7. As part of its Customer and Community Services capex work programme 2024/2025 (resolution number KT/2024/141), the local board has allocated $1,803,401 from the Long-term Plan (LTP) Discrete Projects budget to deliver stage three of the project.

8. Two new connections to link into the existing Beach Haven tracks have been identified for stage three (refer Attachment A – Concept designs for options one and two):

· option one: Tui Park connecting into new Shepherds Park coastal boardwalk.

· option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.

9. A workshop was held with the local board on 5 March 2025 to discuss the two options. It was noted that the available funding is sufficient to deliver only one of the proposed options (refer to Attachment B of the agenda report – High level cost estimates for options one and two).

10. At the workshop, the local board requested that both options be taken forward for public consultation, and the public’s preferred option identified.

11. This report is seeking local board’s approval to commence public consultation on the two proposed options to identify a preferred option to progress delivery of stage three of the project.

12. If approved, public consultation will begin in June 2025. The engagement results and feedback, including the identified preferred option, will be reported back to the local board via a business report in August 2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve the two proposed options for community and key stakeholder consultation to provide a new connection as part of the Beach Haven - renew coastal connections project.

i) option one: Tui Park connecting into new Shepherds Park coastal boardwalk.

ii) option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.

b) tuhi tīpoka / note that staff will report back to the local board on the feedback received, and the community and key stakeholders’ preferred option.

Horopaki

Context

13. The Kaipātiki Local Board approved the Kaipātiki Connections Network Plan (KCNP) in 2012 as the guiding document for expanding and enhancing the walking and cycling network within the Kaipātiki local board area.

14. The plan was updated in 2016 to reflect relevant completed and planned network connection projects, stakeholder feedback and budget availability for planned projects.

15. Beach Haven - renew coastal connections project was approved by the local board to renew existing pathways to current standards and build new pathways connections as part of delivery of KCNP.

16. The project also supports and align with the Kaipātiki Local Board Local Board Plan 2023 Outcome: Places and spaces “our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipatiki, meets our people’s needs, and has a low impact on our climate.”

17. Public consultation was undertaken from 11 November to 2 December 2019 on the Beach Haven - renew coastal connections project options including Shepherds Park to Tui Park, and Hellyers Creek Reserve to Kahika Point Reserve connections.

18. There were 430 submissions received supporting renewal of the existing tracks in Shepherds Park and Hellyers Creek Reserve. The feedback indicated that priority should be given to the renewals work to improve the condition of existing pathways.

19. The community feedback also supported making the existing network more accessible. This would help deliver some of the other benefits identified in KCNP, for example improved recreational activity and user experience.

20. The local board approved a three-stage delivery of the project. This included renewal of existing paths and some realignment of other paths to create a step free environment for all ability access:

a) stage one – renewal of pathways – completed

b) stage two – renewal of pathways – completed

c) stage three – development of new connections.

21. Stage one and two have been completed, including a new coastal boardwalk, new viewing platform to the north of the carpark by the football club and realignment of some paths. This means that 95 per cent of the track is now step-free, with new bridges creating a great track for all users.

22. The local board approved funding for stage three of the project in the Customer and Community Services capex work programme 2024/2025 (resolution number KT/2024/141). Stage three includes investigation of suitable sites for a new connection to be created to the Beach Haven coastal connection tracks. The local board has allocated $1,803,401 from the Long-term Plan (LTP) Discrete Projects budget to deliver stage three of the project. It is the intention of the Kaipātiki Local Board to place the second option into future work programmes for completion later when funding is available.

Tātaritanga me ngā tohutohu

Analysis and advice

Stage three of the project will create a new connection to link into the existing and recently upgraded Beach Haven coast connection track. The two identified options for delivery of stage three are shown in Figure 1 below.

Figure 1: outline of both options on one map

23. A workshop was held with the local board on 5 March 2025 to discuss the two options identified to create a new connection to link into the existing Beach Haven tracks.

24. At the workshop the local board was advised on the available funding of $1,803,401 to complete detailed design, consenting and physical works. However, it was noted that the available funding is sufficient to deliver only one of the proposed options. High level cost estimates for both options are attached to the report (refer to Attachment B). It is the intention of the Kaipātiki Local Board to place the second option into future work programmes for completion later when funding is available.

25. The Kaipātiki Connection Network Plan has clear goals to provide, where possible, step-free opportunities in line with Auckland Council track standards by allowing pedestrian and pram-passing. Both options enable pedestrian and pram-passing capability.

Option One: Tui Park connecting into new Shepherds Park coastal boardwalk

26. This option will connect the two popular parks and provide continuation of the coastal connection from Shepherds Park towards the Beach Haven ferry terminal.

27. Option one was initially discussed with community and key stakeholders at a Have Your Say event, consultation on the proposed options for the extension of the track network to Tui Park was undertaken between 11 November – 2 December 2019.

28. The feedback received supported that the existing tracks in Shepherds Park and Hellyers Creek be given a higher priority for renewal work to improve the condition of existing pathways. There were some concerns raised with regards to building new walkways from some residents that have riparian rights through the boardwalk section. Additional consultation and design are now recommended as part of the planning for stage three.

29. This option will deliver a connection with a high boardwalk structure (in blue), 290 metres long and 1.5 metres wide, linking the newly created boardwalk (in green) to Tui Park via a concrete path (in pink), 23 metres long and 1.5 metres wide.

30. A rough order cost estimate for option one construction only is $1,607,400 (including 20 per cent contingency). The design and consenting costs are estimated at $181,500 (including 10 per cent contingency). A breakdown of cost estimates is given in Attachment B to the agenda report.

31. Figure 2 below shows the proposed new connection from Tui Reserve (in grey) linking to the existing newly created coastal boardwalk, identified in blue and pink on the map (TP1). Concept drawings are attached to the report as Attachment A.

Figure 2: Option one – proposed new connection from Tui Park into Shepherds Park

Option Two: Hellyers Creek Reserve connecting into Kahika Point Reserve

32. Option two will provide a link from Hellyers Creek Reserve, creating a continuation of the coastal connection towards Bayview.

33. This option will help activate Kahika Point Reserve by creating a connection from Hellyers Creek Reserve across the water to Kahika Point Reserve. This connection would consist of:

· a high boardwalk (in blue below), 165 metres long and 1.5 metres wide

· a concrete path (in pink below), 177 metres long and 1.5 metres wide

· a 373 metre long and 1.5 metres wide aggregate track (in orange below). This will provide a connection from Kahika Road around the coast to Kaipātiki Esplanade Reserve.

34. A rough order cost estimate for option two construction only is $1,657,200, including 20 per cent contingency. The design and consenting costs are estimated at $181,500 (including 10 per cent contingency). A breakdown of cost estimates is given in Attachment B of the agenda report.

35. Figure 3 below shows the proposed new connection from Hellyers Creek Reserve connecting into Kahika Point Reserve and into Kaipatiki Esplanade Reserve, shown on the below map as KP1 (in blue and pink), KP2 (in orange). Concept drawings are attached as Attachment A to the agenda report.

Figure 3: Option two – proposed new connection from Hellyers Creek Reserve, connecting to Kahika Point Reserve and into Kaipatiki Esplanade Reserve

36. Additional consultation and design was recommended for stage three, as during previous engagement, some residents with riparian rights raised concerns about building a new walkway within their line of sight.

37. Staff are seeking local board’s approval to commence public consultation on the two proposed options to identify a preferred option to progress to delivery for stage three of the project.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

· to prepare the region for the adverse impacts of climate change.

39. Carbon emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

40. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

41. The proposed walkway will have a positive impact on reduction of greenhouse gas emissions over the life of the asset by delivering a step free track network alternative connection experience rather than using vehicles to access the facilities within Shepherds Park.

42. The pathway connection contributes to a low carbon, safe transport system that delivers social, economic and health benefits.

43. The pathway and structures are planned to be located above future increases in the sea level rise along the coastline, as determined by the council coastal specialists.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Council staff from within the Customer and Community Services Directorate (Parks and Community Facilities Operational Management and Maintenance and Parks, Sport and Recreation), have been consulted. They are supportive of the proposed project, as it will improve the tracks and provide an accessible, step-free walking track for the community.

45. Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems for the affected parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. A workshop was held with the local board on 5 March 2025 to discuss the two options identified to create a new connection. Both options were supported by the local board. The local board wanted to ensure that the community and key stakeholders had the opportunity to provide feedback on their preferred option.

Tauākī whakaaweawe Māori

Māori impact statement

47. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

48. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Kaipātiki Local Board Plan 2023.

49. Mana whenua provided feedback on the previous two stages. Engagement with mana whenua will be undertaken alongside engagement with the key stakeholders and wider community on their preferred option. The engagement results and feedback will be reported back to the local board via a report.

Ngā ritenga ā-pūtea

Financial implications

50. A total budget of $1,803,401 has been approved by the local board for stage three of the project, the details of which are captured below:

Table 1: Approved funding allocation for stage three of the project

Financial year	Budget	Budget Type	Phase
2024/2025	$10,000	LDI Capex	Concept designs (completed) for engagement
2025/2026	$116,229	Long-term Plan (LTP) Discrete Projects	Detailed design/consenting
2026/2027	$1,677,171	Long-term Plan (LTP) Discrete Projects	Physical Works budget
Total Budget:	$1,803,400

51. This project is identified as part of the Risk Adjusted Programme (RAP), and funding can be brought forward to deliver physical works if the detailed design and consenting process are completed ahead of time. This means that the project can be started earlier than financial year 2026/2027.

52. A further report will be provided to the local board identifying the feedback from the consultation process for approval to take the preferred option forward into detailed design, consenting and physical works.

53. The second option will be included in the future work programmes to ensure that the information for creating a second new connection for this growing community is preserved.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. There were some concerns raised with Option One with regards to building new walkways from some residents that have riparian rights through the boardwalk section. The local board agreed to upgrade the existing pathways and ensure, where possible, that the tracks were step-free and that, when funding was made available in future years for new connections, the Tui Park new connection be considered.

Ngā koringa ā-muri

Next steps

55. If the local board approves the two proposed options to provide a new connection as part of the stage three of the Beach Haven - renew coastal connections project for stakeholder and wider community consultation, staff will commence public consultation in June 2025.

56. The engagement results and feedback, including the identified preferred option, will be reported back to the local board via a report in August 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Beach Haven new coastal connections concept plans for options one and two	187
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Beach Haven new coastal connections high level cost estimate for options one and two	193

Ngā kaihaina

Signatories

Author

Leigh Radovan - Senior Project Manager - Kauri Dieback & Track Specialist

Authorisers

Mark Townshend - Head of Project Specialisation Office

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter three 2024/2025

File No.: CP2025/07291

Te take mō te pūrongo

Purpose of the report

1. To receive the Kaipātiki Local Board’s integrated quarterly performance report for quarter three, 1 January to 31 March 2025.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with Kaipātiki Local Board Plan outcomes.

4. The key activity updates from this quarter are:

· Completed Taurus Crescent Reserve upgrade of playground and park amenities

· Completed physical works for stage 1, 2 and 3 of Kaipātiki renew furniture and fixtures 2023-2028

· Installed lighting at community facilities and parks through the work programme line Kaipātiki – renew lighting at community facilities and parks 2023-2027

· Installed shade sails at Highgrove Reserve, Vandeleur Reserve and Taurus Reserve through the Kaipātiki sunsmart priorities for playspaces programme

· Completed the carpark renewal at Eskdale Reserve

· Progression made on the review of Kaipātiki Connections Network Plan

· Launched the Kaipātiki Local Board Emergency Readiness Plan officially.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status this quarter.

6. Net operating performance overall for Kaipātiki Local Board area is 12 per cent above budget for the nine months ended 31 March 2025. Operating revenue is within budget, but operating expenditure is nine per cent above budget. Capital expenditure is nine per cent above year-to-date budget.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025.

b) whakaae / agree to reallocate $3,000 from the work programme line item 4154: Kaipātiki – Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two as it will not be spent this financial year.

c) tuhi tīpoka / note the minor change made under staff delegation to the following work programme activity:

i) $52,566.89 was transferred to work programme line: Renew paths and structures 2023 -2025 (ID 30669), from the following projects: -

· Kaipātiki -Te Kete Rukuruku – Māori naming of parks and places (ID 30723) - (project on hold – funds not required this financial year) $25,799

· Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals (ID 36683) - (project underspend/not required for FY25) $18,461.54

· Onepoto Domain (Football club rooms) – renew exterior walls, windows and doors (ID 30095) - (surplus following completion of project) $8,306.35.

Horopaki

Context

7. The Kaipātiki Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services;

· Local Environmental;

· Plans and Places;

· Auckland Emergency Management; and

· Local Governance.

8. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

A green circle with a yellow triangle

AI-generated content may be incorrect.

10. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A graph of work progress

AI-generated content may be incorrect.

Key activity updates from quarter three

Table 1: The key activity updates from quarter three 2024/2025

Activity name	RAG status	Activity status	Quarter 3 update
Taurus Crescent Reserve – upgrade playground and park amenities	Green	Completed	Project completed April 2025.
Kaipātiki – renew furniture and fixtures 2023 – 2028	Green	In progress	Current status: Physical works for stage 1, 2 and three have been completed. Next steps: physical works have started on stage 4 and will continue through March.
Kaipātiki – renew lighting at community facilities and parks 2023-2027	Green	In progress	Current status: Glenfield and Northcote library installation completed. Highbury house installation completed. Birkenhead library light fittings completed and connected to Building Management System. Bayview Community Centre and Early Learning Centre completed. BWMP and Greenslade sports installation completed in December. Marlborough Park car park light fittings complete. Mayfield Centre LED upgrade complete. Next steps: Northcote Town Centre Toilets being scoped.
Kaipātiki - sunsmart priorities for playspaces	Green	In progress	Current status: Site visits have been completed. Highgrove Reserve sail installed in December. Vandeleur shade sail completed in March. Shade sails at Taurus Reserve have been installed. Next steps: More sails to be installed in financial year 2025 with the renewal of playgrounds. Investigate options for Kaimataara ō Wai Manawa platform is with the engineer.
Eskdale Reserve – renew car park	Green	Completed	Project completed January 2025
Review the Kaipātiki Connections Network Plan	Green	In progress	Final draft completed and feedback received from local board, and now incorporated. Anticipated to be presented at a business meeting in June 2025 for approval.
Kaipātiki Local Board, community and business emergency response plans and resilience programme	Green	In progress	The Kaipātiki Local Board Emergency Readiness Plan was officially launched between February and March, supported by a media release and social media content. Auckland Emergency Management supported the launch of the plan through a Glenfield Library drop in and attendance at Movies in the Park together with the local board. Auckland Emergency Management (AEM) held their first Community Civil Defence Emergency Management forum on 29 March which was attended by Kaipātiki and the wider region's community groups, marae, the Minister of Emergency Management, and several speakers. The event focused on the community's role in response and community resilience and provided an opportunity for community groups to network with each other.
Sulfur Beach jetty - replace piles and handrails	Green	Completed	Remaining repairs works have been successfully completed, and the jetty is fully reopened for public use.

11. Staff recommend that $3,000 for the work programme line item 4154: Kaipātiki – Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two, be reallocated as it will not be spent this financial year.

12. Staff would also like to inform the local board that the funding agreement for the of $15,000 to Business North Harbour Wairau Park Business Engagement Grant under work programme line item 3042 – Wairau Valley Business Engagement and Communications has had the term be extended from 30 March – 31 October 2025, to accommodate a number of planned events scheduled between July and October, and to ensure the unspent funds can be utilised within the extended timeframe.

Activities with significant issues

13. There are no activities with a red RAG status or significant issues this quarter.

Activities on hold

14. The following work programme activities have been identified by operating departments as on hold:

· Local civic events Kaipātiki

· Kaipātiki – Te Kete Rukuruku – Māori naming of parks and places

· (OLI) Birkenhead War Memorial Park - deliver master plan One Local Initiative

· Heath Reserve - upgrade playground and park amenities

· Park Reserve - renew playground.

Table 2: The activities on hold from quarter three 2024/2025

Activity name	RAG status	Activity status	Quarter 3 update
Local civic events Kaipātiki	Amber	On hold	No activity occurred as no civic events were scheduled in Q3.
Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places	Green	On hold	Current status: Local board have requested little Shoal Bay / Wai Manawa to be progressed. This work will now be delivered by the Te Kete Rukuruku team. Next steps: Move project from on hold and close this project as being delivered by a Te Kete Rukuruku Team.
(OLI) Birkenhead War Memorial Park - deliver master plan One Local Initiative	Amber	On hold	Project on hold - Future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated. Temporary toilets and changing room facilities workshopped with the local board and report being delivered to local board.
Heath Reserve - upgrade playground and park amenities	Amber	On hold	Current status: The project does not have budget in this financial year so it is on-hold. Next steps: Progress the project when budget is available.
Park Reserve - renew playground	Amber	On hold	Project on Hold, no budget in FY25 but will recommence in FY26.

Changes to the local board work programme

Deferred activities

15. These activities below are deferred from the current work programme into future years:

· Kaipātiki Secondary Schools Scholarships

· A F Thomas Park: North Shore Takapuna Golf Limited

· Northcote War Memorial Hall: ground lease, Northcote Point.

Table 3: The activities deferred from quarter three 2024/2025

Activity name	RAG status	Activity status	Quarter 3 update
Kaipātiki Secondary Schools Scholarships	Grey	Deferred	The programme is paused for one year. No budget located to this line in FY25.
A F Thomas Park: North Shore Takapuna Golf Limited	Grey	Deferred	The current lease expired in February 2025 and is operating on a month-by-month lease. The Kaipātiki Local Board resolved on 20 November 2024 to defer any long-term decisions regarding the golf course’s lease on AF Thomas Park (KT/2024/243) due to the potential future blue-green network on the land. Should the Transport, Resilience and Infrastructure Committee support stage 1 and 2 of the Wairau Blue-Green Network, it will enable engagement, design and consenting to deliver increased flood management and inform the recreational opportunities on the future use of AF Thomas Park.
Northcote War Memorial Hall: ground lease, Northcote Point	Grey	Deferred	The renewals team have started physical works at this building and are working on the roof repairing/replacement. Leasing staff will keep monitoring the works until it is suitable for occupation.

Cancelled activities

16. The following activity is cancelled from the current work programme into future years:

Table 4: The cancelled activities from quarter three 2024/2025

Activity name

RAG status

Activity status

Quarter 3 update

Birkdale Kauri Kids - renew community facility

Grey

Cancelled

Early Childhood Education services have been awarded to a community provider. This project will be cancelled

Activities with changes

17. The following work programme activity has been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of this minor change and they were made by staff under delegation.

Table 5: Minor change to the local board work programme

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

30669

Customer and Community Services

Renew paths and structures 2023-2025

$52,566.89 was transferred to work programme line: Renew paths and structures 2023 -2025 (ID 30669), from the following projects: -

· Kaipātiki -Te Kete Rukuruku – Māori naming of parks and places (ID 30723) - (project on hold – funds not required this financial year) $25,799

· Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals (ID 36683) - (project underspend/not required for FY25) $18,461.54

· Onepoto Domain (Football club rooms) – renew exterior walls, windows and doors (ID 30095) - (surplus following completion of project) $8,306.35.

These funds were required to complete boardwalk at Monarch Reserve. Due to the hard ground making it extremely difficult to install the final 14 poles. The design was amended to concrete this section and include root bridging.

There is no budget implications associated with this minor change.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

20. The local board is currently investing in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include the activities in the table below that have a direct impact on climate in quarter three 2024/2025.

Table 6: Activities with a direct impact on climate in quarter three 2024/2025

Activity name	RAG status	Activity status	Quarter 3 update
Climate Action Activation Programme – Kaipātiki	Green	In progress	Community houses have received their funding, and plans for sustainability activities are evolving. Birkdale and Beach Haven Community Houses are planning activities around sustainable gardening and water saving. Highbury Community House has received quotes for their new Pātaka Kai unit in collaboration with the Men's Shed. Glenfield is developing plans for a recycling station. The Travel Lightly Project continues to hold regular bike repair events with volunteers. Hockey has been chosen as the sports code to focus on this year, with planning underway for activation events in April.
Pest Free Kaipātiki strategy implementation	Green	In progress	Pest Free Kaipātiki launched the 2025 Pest Plant Buffer Programme in January, completing 795 property visits and engaging 288 participants in garden pest surveys. Twenty-six reserves have volunteer predator control initiatives, with additional setups planned for March. Muriel Fisher Reserve now has comprehensive pest control, and a volunteer program in Kauri Park is planned through a council collaboration. A regionally funded community Pestival launched in March to boost predator-themed events. Reserve groups received support in weed control and pest plant management. One Indian community guided walk was completed, with two more planned. Volunteer activities totalled 954.85 hours from 21 November 2024 to 28 February 2025. Quarter 3 community events included 50 volunteers at the End-of-Year Volunteer Celebration (November 2024), 70 attendees at Little Shoal Bay neighbourhood day, and 26 volunteers at the Tuff Crater Hui in February. School sessions logged 767 class hours and 109.5 volunteer hours in restoration activities. Sustainable Schools introduced weekly Virtual Reality-based kauri protection workshops.
Kaipātiki Project	Green	In progress	Kaipātiki Project facilitated 36 community group volunteer sessions in the Eskdale and Witheford Reserve network, totaling 764 volunteer hours, and 16 corporate events, totaling 940 volunteer hours. They removed 3470 kilograms of weeds. Pest trapping was conducted for the February pulse, with two new traplines planned and one installed in Witheford Reserve. Ecofest will be held from 22 March to 22 April 2025, with 47 events confirmed in North Auckland and additional funding secured. Garden and nursery volunteering, held twice per week, has accumulated 3887 volunteer hours year to date, and 52 new volunteers have been inducted this year. The nursery is registered for the Plant Pass Scheme, and biosecurity improvements are being made to meet Plant Pass requirements. Twenty-five sustainability workshops were held with 1001 participants to date. Volunteer Hub support hours totaled 712, assisting MPI with the recent fruit fly incursion in Birkdale. The quarter new Chief Executive Teresa Kavanagh was also welcomed.
Kaipātiki – Auckland Urban Forest (Ngahere) Strategy – Planting Plan	Green	In progress	Current status: Planting plan updated with LB monthly report. Final tree stock inspection complete and made minor substitution due to the quality and quantity of ordered stock. Next steps: Final update on the planting plan. Assign the planting plan to contractor to programme the planting schedule.
Para Kore Zero Waste Northcote	Green	In progress	Zero Waste Northcote ‘popped up’ at four public events - Cadness Street Party, Northcote's Got Talent, Movies in the Park and Make Your Mark at Te Ara Awataha. The activator is supporting the relaunch of the Adopt a Spot campaign, which promotes individual mahi to keep Northcote streets clean. Recycling correctly was promoted via a game run at Life Church Community Dinners twice, and at Movies in the Park. A further 150 postcards (featuring the Kaipātiki Local Board logo) have been delivered to new residents in Multi-Unit Dwellings. The Love Food Hate Waste series of workshops is currently being run with Kāinga Ora residents at Ngahuripoke – focusing on foods often delivered in food parcels. On-going monitoring of food waste separation is continuing with Food City and as new businesses come onboard. A proposal is being prepared to share with the BID to extend this initiative to other businesses.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Kaipātiki Local Board of the performance for quarter three ending 31 March 2025.

Tauākī whakaaweawe Māori

Māori impact statement

Table 7: Update of activities with a direct impact on Māori in quarter three 2024/2025

Activity name	RAG status	Activity status	Quarter 3 update
Local implementation of Ngā Hapori Momoho (Thriving Communities strategic action plan)- Kaipātiki	Green	In progress	The interim Community Broker started in January and has been meeting with community partners (in particular KCFT), staff and key stakeholders to support ongoing activities in the Kaipātiki community. This quarter they also supported Community Wellbeing workshops and the development of the work programme for FY2025/2026. The Community Broker has been working with Te Waka Kerewai to coordinate Matariki 2025, supporting the organisation of two community hui, preparing an update for the local board, and developing the funding agreement. Additionally, the broker has supported Auckland Emergency Management’s community readiness workshops, contributing to the community readiness plan and helping Kaipātiki organisations strengthen their emergency preparedness.
Manaakitanga Kaipātiki	Green	In progress	Initiatives have been delivered or are underway. Awataha Marae successfully hosted the Waitangi Summer Vibes event on 6 February at Eventfinda Stadium, with 1,500 people attending. The day featured Te Tiriti workshops, a VR Te Tiriti game for rangatahi, hāngī for 600 people, the Sing Nation competition showcasing local talent, and whakairo and weaving demonstrations. Kaipātiki Community Facilities Trust delivered a well-attended Manu Taratahi kite-making activity and Waka-Koari & miniature boat regatta at Little Shoal Bay, with over 200 participants learning Māori kite-making and boat-building in a fun, whānau-friendly environment. Birkdale Beach Haven Community Project continues to run Kōrero Māori Mai sessions and a te reo course, with the whānau wānanga and tikanga workshops scheduled for Q4. Kaipātiki Project’s Pā Harakeke Community Planting Day is set for 28 June at Eskdale Reserve. Te Kamaka Marae did not provide an update of the culture & Heritage expo that is planned for Q4.
Matariki Activations – Kaipātiki	Green	In progress	In Q3 two community Matariki hui were held, bringing together Kaipātiki groups to collaborate on Matariki activations. The first hui focused on discussing what Matariki means for each organisation, identifying available resources and exploring ways to work together to deliver Matariki events. The second hui, hosted by Kaipātiki Project, aimed to generate ideas for Matariki activations and to begin developing a community calendar. Te Kamaka has taken the lead in organising monthly hui to coordinate efforts from a community-led perspective. Te Waka Kerewai launched a call for proposals to support the development of the calendar and determine how funding will be distributed. Kaipātiki Project will act as the umbrella funder and administer funding on behalf of TWK.
Kaipātiki Welcoming Communities	Green	In progress	The coordinator continued to engage with local ethnic community organisations, connecting them with council and other community organisations, notably during Lunar New Year celebrations, Matariki Festival planning, and the launch of a new settlement support programme by Allyship Projects targeting Spanish and Portuguese-speaking newcomers. The planning of orientation activities, a Welcome to Auckland portal on the council website and orientation workshop material is progressing. Te Tiriti o Waitangi education workshops will be offered at Birkenhead Library and North Shore Chinese Association and a Welcome to Kaipātiki activation will take place at the World of Cultures event in Northcote in April.
Kaipātiki -Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two	Green	In progress	Whakarewatanga and signage for Wai Manawa is planned for Q4. A workshop is scheduled for April to discuss details with the local board. Timeframes are tight for delivery this financial year but currently on target. If the narrative is not received from iwi in time, then a carry forward of $3100 will be required. The remaining funding of $3000 will not be spent this financial year and can be reallocated.
Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places	Green	On hold	Current status: Local board have requested little Shoal Bay / Wai Manawa to be progressed. This work will now be delivered by the Te Kete Rukuruku team. Next steps: Move project from on hold and close this project as being delivered by a Te Kete Rukuruku Team.

Ngā ritenga ā-pūtea

Financial implications

23. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

24. Operating expenditure of $17.6 million which is $1.4 million above budget for the last nine months took place in the Asset Based Services (ABS) section. The key variances are:

· An increase of $900,000 in staff costs mainly across all pools and leisure centres, parks and community facilities including libraries. This is due to council having been accredited as a living wage organisation and has updated staff ratios to comply with the new health and safety rules.

· The costs for full facilities contract are nearly $500,000 over the year-to-date budget. This is due to combination on increased rates and budgets are partly recorded in regional units. This has been identified and will be rectified starting next year’s budget 2025/2026.

25. Operating revenue of $4.6 million is within budget.

26. Capital expenditure of $3.4 million is $289,000 above budget mainly due to advanced delivery of projects which include asset renewal programme and network plan connections.

27. The financial report for the nine months ended 31 March 2025 for Kaipātiki Local Board area is in Attachment B of this agenda report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

29. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

30. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

31. The local board will receive the next performance update following the end of quarter four (30 June 2025).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 1 January - 31 March 2025 Kaipātiki Local Board Work Programme 2024/2025 Q3 Report	211
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 1 January - 31 March 2025 Kaipātiki Financial Summary Q3 2024/2025	243

Ngā kaihaina

Signatories

Author	Jacinda Gweshe - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Kaipātiki Local Board Grants Programme 2025/2026

File No.: CP2025/04051

Te take mō te pūrongo

Purpose of the report

1. To adopt the Kaipātiki Local Board Grants Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents two options for the Kaipātiki Local Board Grants Programme 2025/2026 for adoption, Attachment A to the agenda report presents the grant programme and Attachment B to the agenda report presents the grant programme with Facilities Grant option.

5. Through the grants review and work programme development workshops, the need to support local community facilities has been identified. The grants programme with the Facilities Grant component (refer to Attachment B of the agenda report) includes a dedicated section outlining the criteria, priorities, and eligibility requirements to enable the board to consider and support grant applications for local community facilities projects.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whai / adopt the Kaipātiki Grants Programme 2025/2026 as presented in Attachment A to this agenda report. OR,

b) whai / adopt the Kaipātiki Grants Programme 2025/2026 with Facilities Grant component as presented in Attachment B to this agenda report.

Horopaki

Context

6. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

7. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

8. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

9. Once the local board grants programme 2025/2026 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Kaipātiki Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2025/2026.

11. Given the nature of facilities projects, it is recommended that the local board adopt the grants programme with the Facilities Grant section only if there is sufficient overall budget available in the 2025/2026 financial year to support facilities projects in addition to general community grant allocations. Based on data from the past five financial years, the local board typically allocates approximately $150,000 to its general community grants programme in order to deliver grants rounds effectively.

12. It is recommended that the Facilities Grant be adopted if there is a minimum of $100,000 available in addition to the general community grants budget of $150,000, to ensure adequate resourcing and delivery of the facilities grants component.

13. It is important to note that, due to the absence of historical data specific to the Kaipātiki Local Board, the recommendations are based on comparison with neighbouring and other local boards that currently operate Facilities Grant programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

16. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts and culture, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

18. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted Long-term Plan 2024 -2034 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

21. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Grant Programme 2025-2026	253
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board Community Grants Programme 2025-2026 - with Facilities Grant	261

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

2024/2025 Kaipātiki Local Grants Round Two grant allocations

File No.: CP2025/04048

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with information on applications in 2024/2025 Kaipātiki Local Grants Round Two; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Kaipātiki Local Grants Round Two 2024/2025 (refer to Attachment A of the agenda report).

3. The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2024/2025 at the 15 May 2024 business meeting (resolution number KT/2024/98). The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment B of the agenda report).

4. The local board set a total of $160,293 for Community Grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2024/2025 financial year, which covers two local grant rounds.

· A total of $43,330 was spent on 20 November 2024, allocated to 2024/2025 Kaipātiki Local Grant Round One (resolution numbers KT/2024/244, KT/2024/245, KT/2024/246, KT/2024/247, KT/2024/248).

· A total of $34,735 was reallocated on 20 November 2024 (resolution number KT/2024/243)

- $22,235 was reallocated from ID 236 Community Grants Kaipātiki and provided to Hearts and Minds Incorporated Society

- $12,500 was reallocated from ID 236 Community Grants Kaipātiki to Kaipātiki Youth Development Trust.

· A total of $2,500 was reallocated from film revenue to ID 236 Community Grants Kaipātiki on 20 November 2024 (resolution number KT/2024/243).

· A total of $1,630 was returned on 30 January 2025 under grants application LG2508-117 due to the closure of Tim Bray Theatre.

· A total of $50,126 was reallocated on 19 February 2025 from ID 236 Community Grants Kaipātiki and provided to Northart to deliver on their transition proposal (resolution number KT/2025/294).

5. This will leave a total of $36,232 remaining for Local Grant Round Two 2024/2025.

6. Forty-one applications were received for Kaipātiki Local Grants Round Two, requesting a total of $206,074.24.

Ngā tūtohunga Recommendation/s That the Kaipātiki Local Board: a) whakaae / agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round Two 2024/2025 listed in the following table: Table One: Kaipātiki Local Grants Round Two 2024/2025 grant applications
	App ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
	LG2508-201	North Harbour Triathlon Club Incorporated	Sport and recreation	Towards pool and hall hire cost for North Harbour Triathlon Club training at Birkenhead Leisure Centre from 1 June 2025 to 31 August 2025	$6,162.96	Eligible
	LG2508-202	Aim High Charitable Trust	Community	Towards swimming lessons, music therapy, candle making classes, taekwondo class and care giver salaries to support daycare services for people with disability at 17 Pearn Place Northcote from 14 July 2025 to 19 September 2025	$7,000.00	Eligible
	LG2508-204	Northcote Toy Library Incorporated	Community	Towards rent and storage cost to run Northcote Toy Library at 5a Akoranga Drive from 1 June 2025 to 31 March 2026	$6,447.00	Eligible
	LG2508-205	The Korean Society of Auckland Incorporated	Arts and culture	Towards a contribution for the stage set up cost for 2025 Korean Day at Eventfinda Stadium on 15 November 2025	$7,000.00	Eligible
	LG2508-207	New Zealand Council of Victim Support Groups	Community	Towards a contribution to the victim support’s volunteer programme in Kaipātiki from 1 June 2025 to 31 May 2026	$7,000.00	Eligible
	LG2508-208	Chinese Association of North Shore City	Community	Towards performance, photography and staging cost to celebrate Dragon Boat Festival at Westlake Girls High School and support venue hire cost at Transformation Academy Northcote from 28 June 2025 to 30 September 2025	$4,000.00	Eligible
	LG2508-209	Grief Support and Education Charitable Trust	Community	Towards counsellor cost to deliver Kaipātiki Loss and Grief Counselling sessions at 97 Birkenhead Avenue from 1 June 2025 to 31 March 2025	$7,000.00	Eligible
	LG2508-210	Babylon Charitable Trust	Community	Towards transportation and venue hire cost to deliver senior programme at St Thomas More Hall from 1 June 2025 to 31 May 2026	$7,000.00	Eligible
	LG2508-211	Beach Haven Birkdale Garden Circle	Community	Towards monthly bus hire cost to visit places of interest from 30 June 2025 to 29 May 2026	$2,500.00	Eligible
	LG2508-212	The Men's Shed North Shore Trust	Community	Towards cost for mental wellbeing and support through a work centred environment at The Men's Shed North Shore from 1 June 2025 to 21 December 2025	$2,000.00	Eligible
	LG2508-213	North Shore Centres Of Mutual Aid Incorporated	Community	Towards venue hire cost to deliver Senior Connection and Wellbeing Support Program at Birkdale Community House from 30 June 2025 to 7 April 2026	$965.70	Ineligible
	LG2508-214	The Raukatauri Music Therapy Trust	Arts and culture	Towards a contribution to the cost of establishing a community music group at Aim High Café Northcote from 22 July 2025 to 19 December 2025	$4,395.12	Eligible
	LG2508-215	Kids in Business Limited	Community	Towards venue hire, equipment hire, workbooks cost to deliver Kaipātiki Kids In Business project from 1 June 2025 to 1 June 2026	$5,928.00	Ineligible
	LG2508-216	Action Education Incorporated	Arts and culture	Towards operational cost to run twenty Spoken Word Poetry workshops at Birkenhead College from 1 June 2025 to 31 December 2025	$5,000.00	Eligible
	LG2508-217	Digital Seniors	Community	Towards a contribution of operation and staff wage to deliver Digital Seniors Hubs at Glenfield Library and Birkenhead Library from 2 June 2025 to 30 June 2026	$7,000.00	Eligible
	LG2508-218	Aroha Vietnam Incorporated	Community	Towards venue hire, artists, transportation, performance, marketing, phone bill and operational cost to run the organisation at Glenfield Community Centre from 1 June 2025 to 31 December 2025	$2,214.00	Eligible
	LG2508-220	Rape Prevention Education Whakatu Mauri Trust	Community	Towards facilitation and travel cost to deliver BodySafe Programme at Northcote College and Marist EDU from 1 July 2025 to 29 June 2026	$5,000.00	Eligible
	LG2508-222	Re-Creators Charitable Trust	Community	Towards facilitator, marketing, travel, prep and materials, project management and admin time to deliver community upcycling workshops across Kaipātiki from 1 May 2025 to 30 May 2025	$4,960.00	Eligible
	LG2508-223	The Salvation Army Glenfield Corps	Community	Towards facilitator and programme resources to deliver Kai Table Programme at The Salvation Army Community Centre from 9 June 2025 to 29 May 2026	$7,000.00	Eligible
	LG2508-224	Glenfield Tennis Club	Sport and recreation	Towards a contribution to coach cost to deliver Hot Shot Junior programme at Glenfield Tennis Club from 11 October 2025 to 20 December 2025	$1,000.00	Eligible
	LG2508-225	Designed By Sue Studio Limited	Arts and culture	Towards materials, marketing and artist time to deliver Create & Connect project at Glenfield Library from 9 June 2025 to 1 December 2025	$1,775.00	Ineligible
	LG2508-226	North Shore Islamic Association	Community	Towards stationary and miscellaneous, activities, marquees and seating and bouncy castle cost to hold Community Gala event at 58 Akoranga Drive on 16 June 2025	$7,000.00	Eligible
	LG2508-229	Big Buddy Mentoring Trust	Community	Towards a contribution for office rent, psychological assessments, advertising, and staff supervision costs to deliver programmes from 1 June 2025 to 30 April 2026	$5,000.00	Eligible
	LG2508-233	Rawene Community Christian Trust	Community	Towards rates contribution at 33 Rawene Road from 1 July 2024 to 30 June 2025	$2,214.55	Ineligible
	LG2508-234	Oceania Technology Limited	Environment	Towards website server infrastructure cost for Hydrogen Academy website from 1 July 2025 to 31 December 2025	$7,000.00	Ineligible
	LG2508-235	Dear Arlo Ltd.	Arts and culture	Towards facilitator's wage for workshops to develop and maintain Ngakinga at Papa ki Awataha / Jessie Tonar Reserve from 2 June 2025 to 30 April 2025	$7,000.00	Ineligible
	LG2508-236	North Shore Artistic Roller Skating Club Incorporated	Sport and recreation	Towards a contribution to the rink hire cost for Learn to Skate Class at ActivZone Indoor Sports Arena from 14 July 2025 to19 December 2025	$6,468.00	Eligible
	LG2508-237	Auckland North Community & Development Incorporated	Community	Towards venue hire, marketing, presenter fees, programme coordinator, admin and travel cost to deliver free LiiFT programme at Glenfield Community Centre from 1 June 2025 to 30 November 2025	$4,900.00	Eligible
	LG2508-238	Badminton New Zealand Incorporated	Sport and recreation	Towards venue hire cost to hold New Zealand Under 15 and Under 19 National Badminton Championships at Badminton North Harbour from 9 July 2025 to 12 July 2025	$7,000.00	Eligible
	LG2508-240	Kauri Park Primary School	Arts and culture	Towards pianist service, stage hire and set up, flowers, gift cards and piano tuning cost for Kaipātiki Schools Choir Concert 2025 at Victory Convention Centre on 25 November 2025	$3,693.00	Eligible
	LG2508-241	Nepalese Cultural Centre New Zealand Incorporated	Arts and culture	Towards venue hire, stationary, refreshment and teachers wage to deliver Nepalese Cultural Class for Nepalese Children project at Birkenhead Library from 5 July 2025 to 24 May 2025	$5,880.00	Eligible
	LG2508-242	Glenfield Community Centre	Community	Towards Quantity Surveying and Project Management services cost as part of Glenfield Community Centre Room 7 reinstatement project from 1 July 2025 to 19 December 2025	$7,000.00	Eligible
	LG2508-243	Wingspan Trust	Community	Towards cost to deliver free counselling sessions for older adults at Wingspan Trust from 1 July 2025 to 30 June 2026	$7,000.00	Eligible
	LG2508-244	YMCA North Incorporated	Community	Towards programme and event delivery costs for the Kaipātiki Raise Up Crew youth development programme from 1 June 2025 to 31 May 2026	$7,000.00	Eligible
	LG2508-245	Camila Helena De Oliveira	Arts and culture	Towards venue hire, promotional material, programme printing and artist fee to deliver Fantastic Rhythms: A Dance Odyssey at Onewa Christian Community on 19 June 2025	$1,000.00	Ineligible
	LG2508-246	Eastern Volleyball Club	Sport and recreation	Towards facilitator, referee support and venue hire cost to deliver Playaz Matariki Champs at AUT North Campus on 20 June 2025 and 21 June 2025	$7,000.00	Eligible
	LG2508-247	Birkenhead Senior Citizens Association Incorporated	Community	Towards rates contribution at 251 Hinemoa Street from 1 July 2025 to 30 June 2026	$3,290.00	Eligible
	LG2508-249	Janani Mohanakrishnan	Environment	Towards content design and marketing, facilitator time and related cost, venue hire to deliver EcoPlay Challenge Food Sustainability Amazing Race virtually and Kaipātiki Project EcoHub from 4 August 2025 to 18 April 2026	$6,995.00	Eligible
	LG2508-250	All Saints Birkenhead Scout Group	Community	Towards purchasing anti-slip stair nosing and insulation between floors for All Saints Scout Den from 14 June 2025 to 30 August 2025	$1,688.34	Eligible
	LG2508-251	Northern Rovers Football Club Incorporated	Sport and recreation	Towards cost to repair ranch slider doors at the McFetridge Park club rooms from 1 June 2025 to 30 June 2025	$1,207.57	Eligible
	LG2508-253	BirdCare Aotearoa	Community	Towards a contribution for BirdCare Aotearoa yearly operational cost from 1 July 2025 to 30 June 2025	$6,390.00	Eligible
	Total				$206,074.24

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Kaipātiki Local Board adopted its grants programme (refer to Attachment B of the agenda report) for 2024/2025 at the 15 May 2024 business meeting (resolution number KT/2024/98). The document sets application guidelines for contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

12. Community Grants workshops were held in August and October 2024, where staff presented the grants process and facilitated Q&A sessions with the community to promote best practices and maximise successful outcomes. The workshops were well attended and positively received.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

14. Application LG2508-215 from Kids in Business Limited, LG2508-225 from Designed By Sue Studio Limited, LG2508-235 from Dear Arlo Ltd. and LG2508-234 from Oceania Technology Limited are all ineligible due to organisation legal status being limited liability company, as per Kaipātiki Local Board Community Grants Programme 2024/2025 (refer to Attachment B of the agenda report). The Kaipātiki Local Board will not fund commercial/private companies.

15. Application LG2508-213 from North Shore Centres of Mutual Aid Incorporated is ineligible because the amount requested $965.70 falls under the minimum threshold of the local grant requirement of $1,000.

16. Application LG2508-245 from Camila Helena De Oliveira is ineligible because as per Kaipātiki Local Board Community Grants Programme 2024/2025 (refer to Attachment B of the agenda report), private individuals are ineligible to apply (except where they agree to be umbrellaed by an endorsed local community organisation) and exceptional condition is not met.

17. Application LG2508-233 from Rawene Community Christian Trust is ineligible because the project start date is earlier than the board decision date of 21 May 2025. As per Kaipātiki Local Board Community Grants Programme 2024/2025 (refer to Attachment B of the agenda report), activities must not have already taken place before the local board has the opportunity to consider the application.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

19. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

21. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2024/2025.

23. The local board is requested to note that section 48 of the Community Grants Policy states, “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

24. A summary of each application received through Kaipātiki Local Grants Round Two 2024/2025 (refer to Attachment A of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

25. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

26. The allocation of grants to community groups is within the adopted Long-term Plan 2024-2034 and local board agreements.

27. The Kaipātiki Local Board adopted the Kaipātiki Local Grants Programme 2024/2025 at the 15 May 2024 business meeting (resolution number KT/2024/98). The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment B of the agenda report).

28. The local board set a total of $160,293 for Community Grants from its Local Driven Initiatives Operational budget (LDI Opex) for the 2024/2025 financial year, which covers two local grant rounds.

· A total of $43,330 was spent on 20 November 2024, allocated to 2024/2025 Kaipātiki Local Grant Round One (resolution numbers KT/2024/244, KT/2024/245, KT/2024/246, KT/2024/247, KT/2024/248).

· A total of $34,735 was reallocated on 20 November 2024 (resolution number KT/2024/243)

- $22,235 was reallocated from ID 236 Community Grants Kaipātiki and provided to Hearts and Minds Incorporated Society

- $12,500 was reallocated from ID 236 Community Grants Kaipātiki to Kaipātiki Youth Development Trust.

· A total of $2,500 was reallocated from film revenue to ID 236 Community Grants Kaipātiki. on 20 November 2024 (resolution number KT/2024/243).

· A total of $1,630 was returned on 30 January 2025 under grants application LG2508-117 due to the closure of Tim Bray Theatre.

· A total of $50,126 was reallocated on 19 February 2025 from ID 236 Community Grants Kaipātiki and provided to Northart to deliver on their transition proposal (resolution number KT/2025/294).

29. This will leave a total of $36,232 remaining one Local Grant Round 2024/2025.

30. Forty-one applications were received for Kaipātiki Local Grants Round Two, requesting a total of $206,074.24.

31. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

33. Following the Kaipātiki Local Board allocation of funding for Local Grants Round Two 2024/2025, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	21 May 2025 - Kaipātiki Local Board business meeting - 2024/2025 Kaipātiki Local Grant Round Two Application Summary (Under Separate Cover)
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 2024/2025 Kaipātiki Local Board Grant Programme	279

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Kōkiri Report: Update on Projects - Wayfinding Signage, Beach Haven Crossing, Target Road School Crossing, Totaravale Drive New Footpath

File No.: CP2025/08199

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to update the Kaipātiki Local Board about projects in its Kōkiri Agreement, and to seek feedback and direction about them.

Whakarāpopototanga matua

Executive summary

2. This report provides updates and an opportunity to provide feedback or make decisions related to the Kaipātiki Local Board’s Kōkiri Agreement. A local plan that outlines levels of engagement with local projects between Auckland Transport (AT) and the local board.

3. This report follows from a workshop on 2 April 2025 on the Local Board Transport Capital Fund (LBTCF) project in relation to Kaipātiki Area Wayfinding. Initial scoping has been completed and as this is a “collaborate” level of engagement local board confirmation of the proposed plan is required. Refer to Attachment A of the agenda report for the workshop presentation.

4. The workshop on 2 April 2025 also presented the design proposal for Beach Haven Crossing. The local board’s formal support for the Beach Haven Crossing project is required as this is a LBTCF project and is a “collaborate” level of engagement. Refer to Attachment B of the agenda report for the workshop presentation.

5. A workshop was held with the local board on 9 April 2025 to present the design proposal to be implemented outside the Target Road School. This is a “consult” level of engagement. Refer to Attachment C of the agenda report for the workshop presentation.

6. The Totaravale Drive new footpath connection is in the AT work programme and was presented in the 2025/2026 forward works programme. This was publicly consulted in September 2024 and is now due for construction. As this is a consult level of engagement AT is seeking the local board’s support for this to proceed.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tautoko / support the Kaipātiki Area Wayfinding signage plan as presented to the Kaipātiki Local Board at a workshop on 2 April 2025.

b) tautoko / support the option 3 design for Beach Haven crossing presented at the 2 April 2025 workshop.

c) tautoko / support the implementation of the traffic safety measures at the Target Road School entrance.

d) tautoko / support construction of the new footpath on Totaravale Drive.

Horopaki

Context

7. Auckland Transport manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

8. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

9. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded, this report is to provide the decisions relating to the delivery of the following local board transport capital project:

a) Wayfinding signage - a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

b) Beach Haven crossing - a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

c) Target Road School road safety measures - a ‘Consult’ level of engagement project in the local board’s Kōkiri Agreement.

d) Totaravale Drive new footpath construction - a ‘Consult’ level of engagement project in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

Kaipātiki Wayfinding signage project.

10. This is a Local Board Transport Capital Fund project initiated by the Kaipātiki Local Board to extend the street-to-street walkway signs to include missed connections and upgrade older signs to the new consistent standards.

11. This project was workshopped with the local board on 2 April 2025 (refer to the presentation in Attachment A of the agenda report).

12. Thirteen walkways were identified for this project which are in the Northcote, Birkenhead, Glenfield and Bayview areas.

13. The goal of this project is to implement effective wayfinding signage across key walkways in the Kaipātiki area to improve accessibility, safety and user experience.

14. It is proposed in the signage plan that a number of large pedestrian blades will be installed in the locations outlined on the signage schedule. Refer to proposed signage plan in the table below.

Beach Haven Crossing project

15. This project was initiated by the Kaipātiki Local Board and funded from the LBTCF. The reason for the project is to provide enhanced amenity and safety for pedestrians crossing Beach Haven Road near Tramway Road.

16. A pedestrian desire line exists near this location and a large number of pedestrians were observed to cross the road near the bus stops, west of Tramway Road.

17. At the workshop on 2 April the Local Board was presented with three options (refer to the presentation in Attachment B to the agenda report). However, the preferred option from a safety and design perspective is option 3 for implementation.

18. This option accommodates the existing pedestrian desire line, west of Tramway Road, removes the pinch point between the eastbound bus stop and the right turn pocket. It retains the existing pedestrian refuge island outside number 147 Beach Haven Road and improves visibility sight lines out of Tramway Road.

Target Road School Road Safety Project

19. A number of safety issues exist outside the Target Road School with speeding uphill and downhill traffic in both directions.

20. The school has been concerned for quite some time about the traffic speeds and safety of the children.

21. The proposal includes a set of speed cushions instead of a raised pedestrian crossing due to concerns of noise and vibration from adjacent residents (refer to the presentation in Attachment C of the agenda report).

22. It is proposed to relocate the existing bus stop to south of the zebra crossing to accommodate the speed cushions and upgrade the bus stop to accommodate current standards.

23. A meeting was held with the school principal on 6 March 2025 to explain the proposed safety treatments and the school has expressed support for the safety improvements.

24. This project was workshopped with the local board on 9 April 2025. Planned changes are shown in the image below.

Visual overview of the proposed road safety improvements at Target Road School.

Totaravale Drive New Footpath Project

25. In the 2025/2026 forward works presentation, AT indicated a project to improve footpath connections along Totaravale Drive to provide safe, convenient and well-connected walking and cycling options for the community.

26. Public engagement for this project was undertaken in mid-2024 and public feedback has been reflected in the updated design.

27. The general area and updated design are shown below.

A map of a neighborhood

AI-generated content may be incorrect.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

29. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The local board transport capital fund projects were initiated by Kaipātiki Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. The local board transport capital projects were initiated by Kaipātiki Local Board and were workshopped with members prior to this report being submitted. At that workshop, local board members expressed general support for the proposals outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

33. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

34. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

35. The Kaipātiki Local Board have already committed funds from the local board transport capital fund to progress the Kaipātiki Wayfinding Signage and Beach Haven Crossing Projects.

36. The Target Road Schools Safety project and the Totaravale Drive Footpaths improvements projects are funded through AT budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

38. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions the organisation has used budget surpluses in other programmes to support delivery of the Local Board Transport Capital Fund (LBTCF). However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

39. With support from the local board, the projects will progress to implementation as per Auckland Transport works schedule.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Wayfinding Signage Improvements workshop presentation from 2 April 2025	295
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Beach Haven Road Crossing workshop presentation from 2 April 2025	299
c ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Target Road School Safety Improvements presentation from 9 April 2025	305

Ngā kaihaina

Signatories

Author

Marilyn Nicholls - Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie - Head of Stakeholder & Community Engagement, Auckland Transport

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Kōkiri Report: Update on Hinemoa Street Safety Project

File No.: CP2025/08214

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to update the Kaipātiki Local Board on the Hinemoa Street Safety Project listed in its Kōkiri Agreement, and to seek feedback and local board support to progress to the next stage of design.

Whakarāpopototanga matua

Executive summary

3. This report follows from a workshop on 2 April 2025 and 9 April 2025 with Kaipātiki Local Board, Local Board Transport Capital Fund (LBTCF) project and Hinemoa Street Safety Project. Initial scoping has been completed as this is a “collaborate” level of engagement. The local board confirmed support for the speed cushions option presented at the workshop (refer to Attachment A of the agenda report for the workshop presentation).

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tautoko / support the speed cushions option for the Hinemoa Street Safety Projects and progress to project implementation.

Horopaki

Context

4. Auckland Transport (AT) manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

5. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

6. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded, this report is to provide the decisions relating to the delivery of the following local board transport capital project:

a) Hinemoa Street Safety Improvements Project.

Tātaritanga me ngā tohutohu

Analysis and advice

Hinemoa Street Safety Improvement project

7. This is a Local Board Transport Capital Fund (LBTCF) project initiated by the Kaipātiki Local Board to improve safety in Hinemoa Street where accidents have occurred.

8. These improvements are anticipated to include a speed cushion and side islands to provide mitigation measures to the safety issues that are occurring in the vicinity of Awanui Street.

9. This project was workshopped with the local board on 2 April 2025 and 9 April 2025 (refer to the workshop presentation in Attachment A of the agenda report)

10. Based on the indications at the workshop, the local board are generally in support of the speed cushions option but asked that further consideration be given to a second location in the vicinity of 19 Hinemoa Street.

11. At the workshop on 9 April 2025, the local board members raised an area in the vicinity of 19 Hinemoa Street and asked that this be considered. They also asked if any additional funding was available from Auckland Transport.

12. Auckland Transport does not support a raised treatment near the vicinity of 19 Hinemoa Street on the basis of the following:

a) There is poor visibility to the speed cushions for northbound vehicles due to the continuous bend. The speed cushions can be moved further northbound to improve visibility however, that would negatively affect the ability for buses to negotiate the speed cushions for passenger comfort.

b) The section within the vicinity of number 19 Hinemoa Street is still considered part of the overall bend on Hinemoa Street. As such, bus drivers may have difficulty in aligning their vehicles to avoid the speed cushions resulting in discomfort for bus passengers.

c) The problematic bend is likely to be outside number 35 Hinemoa Street as evidenced by the crashes that have occurred outside number 1 Awanui Street (including the recent crash in 2025). Speed treatments are most effective when placed prior to the tangent of the curve, rather than allowing drivers to accelerate through a high-risk section. However, as mentioned previously, speed cushions prior to the bend may cause bus passenger discomfort.

d) The ferry terminal at the end of Hinemoa Road also contains a yacht club that will typically attract laden vehicles onto Hinemoa Road. The combination of a laden vehicle, vertical and lateral loading on the cushions can lead to more surface wear resulting in increased maintenance costs.

13. Auckland Transport has confirmed that they will not provide additional funding for this project until the funds for the LBTCF allocated to the Kaipātiki Local Board have been exhausted. This includes any anticipated cost savings from current ongoing projects. Auckland Transport will revisit this request for additional funding once the allocated LBTCF has been exhausted for this allocation period.

Options presented at workshops

Image of Speed cushions (Recommended option by AT)

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

15. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The local board transport capital fund projects were initiated by Kaipātiki Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. The local board transport capital projects were initiated by Kaipātiki Local Board and were workshopped with members prior to this report being submitted. At that workshop, local board members expressed general support for the proposals outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

18. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

19. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

20. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

21. The Kaipātiki Local Board have already committed funds from the Local Board Transport Capital Fund to progress the Hinemoa Street Safety Project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

23. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

24. With support from the local board, the project will progress to implementation as per Auckland Transport works schedule.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Hinemoa Street Safety Improvements workshop presentation	315

Ngā kaihaina

Signatories

Author

Marilyn Nicholls - Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie - Head of Stakeholder and Community Engagement, Auckland Transport

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

File No.: CP2025/02939

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for the Birkenhead and Northcote Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all BID members and attract new businesses and customers.

4. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due by 10 March each year.

5. All BIDs need to work within the BID Policy and meet the terms of the signed three-year BID Targeted Rate Grant Agreement.

6. The BID annual accountability reports on public funds received by the BID within the local board area for the 2023/2024 financial year and compliance with the Auckland Council BID Policy (2022) as of 10 March 2025. This report has a direct link to council’s Annual Plan and budget 2025/2026 process to set the BID targeted rates for 2025/2026.

7. Kaipātiki Local Board has two BIDs operating in their local area:

Table 1: BID targeted rate sought 2025/2026

Incorporated Society Name

Proposed 2025/2026 Targeted Rate

Met BID Policy annual accountability reports

Birkenhead Town Centre Association Inc.

$229,027.00

Yes

The Northcote Business Association Inc.

$125,000.00

Yes

8. Staff recommend that the local board supports Birkenhead and Northcote Business Improvement Districts receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tūtohu / recommend to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $229,027.00 for Birkenhead BID

ii) $125,000.00 for Northcote BID.

Horopaki

Context

BID Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this annual report. (Refer to Attachment A of the agenda report.)

10. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

11. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

13. This report to the local board focuses on the BIDs annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

14. This report includes a copy of the individual BIDs Governance Summary documents, refer to Attachment B and C of the agenda report. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

15. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

18. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

19. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

20. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May.

Regional BID Programme Growth

21. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

22. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

23. Two business associations are in the process of having their BID programmes stopped for non-compliance with the BID policy.

24. This will bring the total number of BID programmes to 50 as of 1 July 2025.

25. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

Kaipātiki Local Board BID Targeted Rates 2025/2026

26. Kaipātiki Local Board has two BIDs operating in their local board area. Table 2 shows the amount of targeted rate each BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name

Proposed 2025/2026 Targeted Rate

(Approved at AGM)

BID targeted rate grant 2024/2025

Proposed increase over 2024/2025

Birkenhead Town Centre Association Inc.

$229,027.00

$229,027.00

The Northcote Business Association Inc.

$125,000.00

$125,000.00

27. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status quo.

Decision making

Auckland Council

28. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

29. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

30. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

31. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

32. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

33. The BID Policy, Requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

34. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Kaipātiki Local Board BIDs

35. Using the documents and information submitted, the BID Team is satisfied that Birkenhead and Northcote BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

36. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

39. BIDs will continue to work across the council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

41. Birkenhead and Northcote BID programmes best align with the Kaipātiki Local Board Plan 2023, Outcome: Opportunity and Prosperity. Our people are prosperous, and our businesses continue to flourish.

42. Recommending that the Governing Body sets the targeted rates for Birkenhead and Northcote business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

43. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

45. The targeted rate is payable by the owners of the business-rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

47. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BIDs.

48. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

49. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

50. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

51. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

52. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

53. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the Birkenhead and Northcote BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - BID Policy Requirements Summary	327
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Birkenhead BID Goverance Declaration	331
c ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Northcote BID Goverance Declaration	333

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships Team

Anna Bray - General Manager Group Strategy, Transformation & Partnerships

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Endorsement of the Waitematā Harbour West Shoreline Adaptation Plan for the Northcote, Birkenhead and Beach Haven areas

File No.: CP2025/09157

Te take mō te pūrongo

Purpose of the report

1. To endorse the Waitematā Harbour West Shoreline Adaptation Plan (refer to Attachments A, B and C of the agenda report).

Whakarāpopototanga matua

Executive summary

2. Shoreline adaptation plans are being developed across the Auckland region to provide a long-term adaptation strategy for council-owned land and assets to manage coastal hazards and climate change (including sea-level rise).

3. The shoreline adaptation work programme consists of 20 plans to cover all the coastal areas across the Auckland region. Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme (refer to Attachment A of the agenda report) sets out the context and framing of the programme.

4. The shoreline adaptation plan work programme was initiated by the Coastal Management Framework, adopted by Auckland Council in 2017 (resolution number ENV/2017/116). The plans are key to implementation of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan under the communities and coasts priority area.

5. The shoreline adaptation plan for Waitematā Harbour West (refer to Attachment B of the agenda report) has been informed by:

· engagement with the Kaipātiki Local Board, as well as with Henderson Massey Local Board, Upper Harbour Local Board, Rodney Local Board, Whau Local Board, Albert Eden Local Board and Waitematā Local Board

· engagement with Mana Whenua: hui with Te Kawerau ā Maki, Ngāti Whātua o Kaipara, Ngāti Whātua Orākei, Te Ākitai Waiohua, Ngāti Tamaterā, Ngāi Tai ki Tāmaki, Ngaati Whanaunga, Ngāti Maru, Ngāti Te Ata, Ngāti Pāoa and Te Patukirikiri.

· engagement with the community ran in parallel with the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan between June–September 2024. This included digital and in-person events to identify community use and values and seek feedback on draft strategy consultation documents.

6. Units 1-4 of the Waitematā Harbour West Shoreline Adaptation Plan (refer to Attachment C of the agenda report) are within the Kaipātiki Local Board area.

7. Shoreline adaptation plans use four adaptation strategies to describe the proposed approach to manage the risk to council land and assets from coastal hazards and climate change. The four adaptation strategies are: No Action, Maintain, Protect and Adaptation Priority Area (refer to figure 1).

8. The shoreline adaptation plan strategies are applied across three climate change scenarios, these are:

· Low climate change scenario: present day and up to 0.5 metre of sea level rise

· Moderate climate change scenario: between 0.5 and one metre of sea level rise

· High climate change scenario: one metre or more of sea level rise

9. Across the four coastal units within the Kaipātiki Local Board area, the following shoreline adaptation strategies are proposed

· Protect is identified, under low and moderate climate scenarios, in relation to key transport connections, coastal access points and areas of modified coastline community uses have been confirmed as highly valued. Areas include key ferry transport connections at Birkenhead, Beach Haven and coastal access points including Gold Hole and Sulphur beach, Island Bay and the Onepoto Domain. Wai Manawa/Little Shoal Bay is retained as Protect in accordance with the direction set thought the mini–shoreline adaptation plan Pilot developed for this stretch of the coast.

· Adaptation priority is identified for low-lying highly valued areas where council land and assets and the uses they support will be increasing exposed to coastal hazard and flood risk. Under a moderate change scenario Stafford Park, impacted by the 2023 storm events and at a low elevation in relation to the coast is identified as adaptation priority. Under a high climate change scenario adaptation priority is signalled for Island Bay, Hadfields Beach (reserve and embayment), Hilders/Beach Haven Wharf and for Onepoto Domain and upper catchment of the Onepoto stream, Gold Hole and Sulphur Beach.

· Maintain is identified for the remaining areas of the coast where risk is anticipated to be managed through design and location of assets and maintenance of existing interventions.

· No Action is identified where limited council assets and land are exposed to coastal hazard risk.

10. The shoreline adaptation programme is funded through the Long-term Plan as part of the climate action investment package. The shoreline adaptation plans will be implemented through future decision making with respect to reserve management, operational maintenance and renewal of coastal structures and initiation of new capital works projects. This will be supported by ongoing monitoring of coastal assets and the surrounding coastal environment.

11. The adaptation strategies selected in the Waitematā Harbour West Shoreline Adaptation Plan do not commit council to any additional investment and no financial investment decisions have been made at this time.

12. The shoreline adaptation plans will be integrated into relevant council plans, including asset management plans that help to inform appropriate maintenance. This also includes local implementation of capital works under the Coastal Asset Renewals Works Programme, and the Making Space for Water the establishment of Blue Green networks and Recovery Office responses.

13. Staff recommend that the Kaipātiki Local Board endorse the Waitematā Harbour West Shoreline Adaptation Plan as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

14. Henderson Massey Local Board, Upper Harbour Local Board, Rodney Local Board, Whau Local Board, Albert Eden Local Board and Waitematā Local Board are also being recommended by staff to endorse the Waitematā Harbour West Shoreline Adaptation Plan at their May and June 2025 business meetings.

15. The Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) ohia / endorse the Waitematā Harbour West Shoreline Adaptation Plan (refer to Attachments A, B and C to the agenda report).

Horopaki

Context

16. The Coastal Management Framework adopted by the council in 2017 (resolution number ENV/2017/116) set the direction for a regionwide Shoreline Adaptation Plan programme and responds to the priority area in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, that “communities and individuals are prepared for our changing climate and coastline”.

17. The shoreline adaptation plan work programme focuses on how Auckland Council manages and adapts council-owned land and assets to the impacts of coastal hazards and climate change over time. The entire Auckland coastal region will be covered through a series of 20 plans.

18. Shoreline adaptation plans are non-statutory living plans which guide asset management planning and decision making. The programme is developed collaboratively across Auckland Council including council-controlled organisations, Auckland Transport and Watercare and Eke Panuku.

19. The Auckland Council and Council-controlled organisations-owned coastal land and assets considered by the shoreline adaptation plans fall into four major categories illustrated in below:

	· Auckland Council owned land, including regional and district parks and other landholdings held by Auckland council and the CCOs.
	· Community facility assets. Such as buildings, parks infrastructure, facilities or closed landfills.
	· Water assets including stormwater, potable water and wastewater.
	· Roads, transport networks (such as shared pathways, cycleways busways and ferry and train infrastructure) which are owned or managed by Auckland Council or Auckland Transport.

Table 1: Categories used to group Auckland Council and CCO-owned coastal land and assets considered within each SAP

20. Each shoreline adaptation plan responds to the following national and regional policy, plans and work programmes:

· from the early development stage each shoreline adaptation plan supports community-led discussions about natural hazard risk, adaptation and resilience identified as an area of focus in ‘Accelerating a Resilient Tāmaki Makaurau Auckland’ resolved by the Planning, Environment and Parks Committee on 29 June 2023 (resolution number PEPCC/2023/81).

· where applicable shoreline adaptation plans align with the ‘Making Space for Water’ programme, with regards to flood hazards in coastal areas.

· Shoreline adaptation plans respond to the policy direction set out in the New Zealand Coastal Policy Statement (2010) which directs councils to identify areas that may be affected by coastal hazards over at least 100 years.

· the shoreline adaptation plans follow guidance from the Ministry for the Environment (2024) to apply a best practice method for developing the Dynamic Adaptive Policy Pathways through coastal hazards vulnerability and risk assessment alongside community and mana whenua engagement.

21. The high-level strategies recommended in the shoreline adaptation plans provide a strategic direction for Auckland Council and Council Controlled Organisations to refer to when considering how council-owned coastal land and assets can be managed, either to the immediate impacts of storm events or the sustainable management of longer-term coastal hazards and climate change. This supports sustainable coastal management decision making, including whether to reinstate or realign (moving back) assets within coastal areas.

22. Shoreline adaptation plans are a first step for a regionally consistent approach to adapting our dynamic coastal areas to future climate change and sea-level rise. Adaptation planning is a proactive journey which will take decades to fully implement.

23. In the original shoreline adaptation consultation material, adaptation strategies were presented over indicative short, medium and long-term timeframes which were reflective of different sea level rise scenarios. Responding to feedback from communities, local boards, elected members and mana whenua, the final shoreline adaptation plan reports have presented final recommended strategies in relation to clearly described coastal change scenarios:

· Low climate change scenario: present day hazards including a one per cent annual exceedance probability catchment flooding and coastal inundation (storm) event) and up to 0.5m of sea level rise and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level scenario.

· Moderate climate change scenario: including a consideration of 0.5 and up to 1m of sea level rise (and a one per cent annual exceedance probability event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level.

· High climate change scenario: 1m+ of sea level rise (and a one per cent annual exceedance probability storm/rainfall event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on a sea level of 1m+.

24. A one per cent annual exceedance probability event scenario is a way to express the likelihood of a flood of a specific size or greater occurring in any given year, expressed as a percentage. A detailed view of the hazard scape is included in volume 3 for each unit (refer to Attachment C of the agenda report).

25. The shoreline adaptation plans consider four adaptation strategies No Action, Maintain, Protect and Adaptation Priority areas, as summarised in Figure 1. The strategies provide high-level guidance on how council-owned land and assets located in coastal areas could be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change.

Maintain

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Existing assets and uses are maintained within their general location. Considering design and location to manage risks.

Protect

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The coastal edge and/or uses are protected. The coast is often fixed in location and defences (preferably nature based) are used to achieve this.

No action

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Limited or no council assets are exposed to coastal hazards. No action is required to reduce or manage risk.

Adaptation priority area

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Action is required to manage risk to council land and assets from coastal hazards and catchment flooding. The values and nature of the coastal area requires further adaptation planning and discussion to confirm the actions required.

Figure 1: Adaptation strategies for the shoreline adaptation plans

26. The final shoreline adaptation plan documents have been structured into three volumes and as outlined in Figure 2:

· Volume 1: Details of the overarching programme (refer to Attachment A).

· Volume 2: Contextual overview of the specific shoreline adaptation plan area (refer to Attachment B).

· Volume 3: Site-specific detail including the recommended adaptation strategies for each area (refer to Attachment C).

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Figure 2: Depiction of the scale and content of the three volumes of reports applicable to the Waitematā Harbour West SAP.

Tātaritanga me ngā tohutohu

Analysis and advice

The Waitematā Harbour West Shoreline Adaptation Plan

27. The Waitematā Harbour West Shoreline Adaptation Plan extends from Northcote in the north around the full western extent of the harbour culminating at the harbour bridge in the south. The context, including the key council land and assets, cultural context provided by local iwi and community feedback is addressed in Volume 2 Waitematā Harbour West Area Plan (refer to Attachment B of the agenda report).

28. Within the shoreline adaptation plan, four areas of the coast or ‘units’ are located within the Kaipātiki Local Board area (unit 1 to 4). Each unit is outlined in Volume 3 Waitematā Harbour West (refer to Attachment C to the agenda report):

What is happening? Coastal hazards and climate change

29. Research and analysis were undertaken to inform an understanding of coastal hazards and the resulting risk to council-owned land and assets, along with identified ecological, cultural and historic heritage assets.

30. A detailed view of the hazard scape is included in Volume 3 for each unit (refer to Attachment C of the agenda report). Key areas of note in relation to units 1 - 4 are as follows:

· The coastline is generally low energy, only being exposed to localised wind waves and fronted by extensive shallow intertidal flats. Established mangrove stands and shell banks are featured in several coastal areas. Small beaches, including artificially nourished beaches, are located in several places through units 1-4. The upper tidal inlet of Hellyers Creek and the Kaipātiki Creek side arm are fringed with mature mangroves fronted by muddy intertidal flats and in many cases densely vegetated.

· Coastal inundation poses the greater hazard risk to the low-lying areas of this coastline, at boat landing reserves and highly valued coastal embayments (Onepoto Domain and Wai Manawa/Little Shoal Bay for example). Inundation events are projected to occur more frequently during king tides and storm events, which will impact some uses and assets over time.

· The Waitematā sandstone cliffs of this coastline are subject to slow ongoing weathering and erosion, and occasional episodic failures or slips. Areas of reclamation and rock armouring are located primarily where access is provided to the harbour (Te Onewa Northcote Point, Birkenhead and Beach haven wharves, Island Bay and Manuka reserve). Reclamation has been undertaken in some low-lying areas, such as the Onepoto Domain and Wai Manawa/Little Shoal Bay.

· Flooding in low-lying areas and catchments is an identified issue during storm events. This includes key transport connections along the Northern Motorway towards Esmonde Road, and Lake, Onewa and Sylvan roads and other local and highly utilised connections.

What matters most? Council assets and local input for coastal areas

31. A detailed overview of council land and assets and the supporting cultural, social and ecological context is provided in Volume 2 and Volume 3 (refer to Attachment B and C of the agenda report).

32. The Waitematā Harbour West Shoreline Adaptation Plan area covers a large, well-established urban area, residential development and associated activities as well as more rural land within the western areas of the harbour.

33. Auckland Council land and assets within the wider Waitematā Harbour West Shoreline Adaptation Plan area include (but are not limited to): 1,645.6 ha of park land, 589.4km of road network, and 3,825.4 kilometres of water piped networks. The wider shoreline adaptation plan area includes closed landfills, numerous council buildings and facilities, harbour transport connections and key waste management facilities.

34. Within units 1-4 of the Kaipatiki Local Boards area, key national and regional transport links are located (State highway 1) and critical local and sub regional road networks connecting communities to key transport routes. Units 1-4 also include three ferry connections, numerous locally significant water access points and beaches, boat launching facilities, highly valued and uses local parks (Onepoto Domain, Wai Manawa/Little Shoal Bay, Shepards Park and Tui Park) with supporting coastal path networks (Northcote and Beach Haven) and highly valued parks land with ecological, cultural and historic heritage values (Chelsea Estate, Kauri Point parks and Rosecamp Reserve). The New Zealand Defence Force have key landholdings in and around Kauri Point.

35. The Waitematā Harbour West Shoreline Adaptation Plan area includes 1,306 sites identified via the Cultural Heritage Inventory - Auckland Council Geomap, which have cultural and heritage value and significance, including the historic Chelsea Estate Heritage Park. Additional cultural landscapes, statutory acknowledgement areas (Kauri Point), values and sites may be present and further development of cultural statements in response to the shoreline adaptation plan programme is anticipated.

Local input into local issues

36. The purpose of community engagement throughout shoreline adaptation plan development was to identify how the community use and value their coastal areas. This has been supported by an analysis of publicly available documents (such as local board and local parks plans).

37. Development of the Waitematā Harbour West Shoreline Adaptation Plan has included engagement with:

· Ngā iwi o Tāmaki Makaurau, the nineteen iwi of Tāmaki Makaurau (recognising that each iwi is wholly autonomous, individual and unique),

· seven local boards (Kaipātiki, Henderson-Massey, Upper Harbour, Rodney, Whau, Albert-Eden and Waitematā);

· local community; and

· relevant infrastructure providers such as Auckland Transport and Watercare Services.

· acknowledging the location of specific council assets, land uses and third-party infrastructure within this shoreline adaptation plan, engagement has also taken place with the closed landfill team within Auckland Council alongside ongoing programme level discussion with New Zealand Transport Agency Waka Kotahi. Engagement with the New Zealand Defence Force to ensure alignment in management approaches where possible has also taken place.

38. Community engagement was delivered in person and digitally as follows:

· the Waitematā Harbour West Shoreline Adaptation Plan ran in parallel with the Weiti Estuary to Devonport Peninsula Shoreline Adaptation Plan engagement and included a series of ten (10) in-person, public out-reach events to inform people of the shoreline adaptation plan programme and receive feedback. Public engagement was open from 2 August – 26 September 2024. Events were held at a range of venues as identified in Attachment B of the agenda report.

· digital engagement for the Waitematā Harbour West Shoreline Adaptation Plan was undertaken using Social Pinpoint, AK Have Your Say. Social Pinpoint, an online engagement platform provided 108 comments pinned to an interactive map for the Waitematā Harbour West Shoreline Adaptation Plan. AK Have Your Say received a total of 187 surveys. Feedback also included email submissions and direct discussion the results of which were presented to the local boards.

39. Feedback has been analysed and used to develop community objectives and guide the development of the adaptation strategies. Community objectives are included in Volume 2 (refer to Attachment B of the agenda report) and locationally specific feedback is identified in Volume 3 (refer to Attachment C of the agenda report).

40. Engagement with local iwi and asset owners has been undertaken through separate workstreams and is outlined in Volume 2 and respective Volume 3 documents (refer to Attachments B and C of the agenda report).

What can we do about it? Adaptation strategies for the Kaipātiki Local Board area

41. The shoreline has been divided into several coastal units, defined by the driving coastal processes. Within these, stretches have been developed to reflect the varying distribution of assets and the subsequent, appropriate management strategies.

42. The Waitematā Harbour West Shoreline Adaptation Plan includes 123 coastal stretches, of which 30 are located within units 1-4 of the Kaipātiki Local Board Area. The recommended adaptation strategies are represented as pathways across the three coastal change scenarios previously outlined.

43. A comprehensive overview of the recommended strategies for each stretch and supporting rationale is provided in Volume 3 (refer to Attachment C of the agenda report). In summary, development of adaptation strategies within the Kaipātiki Local Board area has demonstrated that:

· Protect is identified (under low and moderate climate scenarios), in relation to key ferry transport connections at Birkenhead, Beach Haven and coastal access points (including Gold Hole, Sulphur Beach and Island Bay). Protect is also identified under low and moderate climate change scenarios for areas of modified coastline (State Highway 1) where council has asset interests in the form of transport connections (northern busway) and areas where community uses have been confirmed as highly valued at Onepoto Domain and Wai Manawa/Little Shoal Bay.

· Adaptation priority is identified for low-lying highly valued areas where council land and assets and the uses they support will be increasingly exposed to coastal hazard risk. This includes, under the moderate and high climate scenarios (in the long term) Island Bay (wharf area), Hadfield's Beach (reserve and embayment), Hilders/Beach Haven Wharf, Onepoto Domain and upper catchment of the Onepoto stream, and under the high climate scenario for Gold Hole and Sulphur Beach. Stafford Park is also identified due to catchment flooding and the increasing challenges of this modified coastal area with increasing sea levels and the resulting exacerbation of coastal inundation through direct connection, along with stormwater impacts through to the coast.

· Remaining stretches are identified as Maintain across all climate scenarios where risks are anticipated to be managed through design and location of assets and maintenance of existing interventions, noting that the alignment of the coast may need to be considered when assets are renewed. Maintain does not preclude actions being taken to manage risk, including hard protection structures, where required in response to natural hazard risk. An example of this is where emergency works are undertaken at Hadfield’s Beach (reserve).

· No Action has been identified where limited council assets and land are exposed to coastal hazard risk.

44. Adaptation strategies and pathways do not preclude further investment or planned asset management. As living documents, the shoreline adaptation plans may be updated to reflect land use

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. The shoreline adaptation plan work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Tāmaki Makaurau is predicted to experience between 0.6m and 1.5m of sea level rise by 2130, depending on the future CO2 emissions scenario. Impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards, including coastal erosion, coastal inundation, and rainfall flooding.

46. To prepare for the future with climate change, we need to plan adaptively. Shoreline adaptation plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

47. Shoreline adaptation plans assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signaling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, shoreline adaptation plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri – Auckland’s Climate Plan 2020.

48. The Waitematā Harbour West Shoreline Adaptation Plan outlines how council-owned land and assets can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the shoreline adaptation plans will increase resilience by reducing exposure and vulnerability of assets in hazards zones.

49. Greenhouse gas emissions are not directly considered within the shoreline adaptation plans, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Considering the broad extent of council-owned coastal land and assets and the non- statutory nature of the shoreline adaptation plans, implementation will be a collaborative effort across council departments. The project team has worked in partnership with relevant departments to co-develop the Waitematā Harbour West Shoreline Adaptation Plan.

51. Strategies will be considered and integrated into all relevant council strategic plans and documents including Reserve Management Plans, Regional Parks Management Plans and Open Space Network Plans. This will support associated decision making, such as landowner and leasehold approvals.

52. Adaptation strategies will also be integrated into targeted asset management plans to inform appropriate outcomes, including ongoing operational maintenance and future capital renewal work programmes. For example, assets that provide a coastal defence or amenity function will be considered through council’s regionally funded Coastal Assets Renewals Programme and Shoreline Adaptation Plan Implementation Programme.

53. The completion of all 20 shoreline adaptation plans will confirm regionally consistent themes, challenges and opportunities. This will inform the future implementation strategy including prioritisation and funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. Initial workshops with the Kaipātiki Local Board commenced in June 2024, prior to the planning for community engagement. A follow-up workshop was held to provide an update on what was heard through community engagement in late 2024. In March 2025 a workshop was held to seek feedback and direction on the development of adaptation strategies. An opportunity to engage with the local board alongside community was also provided through an additional local board led engagement event in September 2024.

55. Through workshops the Kaipātiki Local Board identified a specific interest in ensuring engagement with local iwi was undertaken and that community engagement considered local views to ensure that plans were responsive to these uses, values and aspirations. A summary of the iwi and community engagement undertaken has been included in Volume 2 (refer to Attachment B of the agenda report) community engagement outcomes for the Kaipātiki area (units 1-4), highlighted the experiences of the local community following the 2023 storm events, particularly in relation to catchment flooding, coastal erosion and landslides in coastal areas.

56. Key community values identified related to environmental protection and sustainability, seeking to safeguard natural landscapes and ecosystems (shorebird habitats, native bush) and concerns around continued asset maintenance (following damage), the need for improved coastal connections to and along the coast and provision of access to the water. Community views also identified a clear desire for collaboration in adaptation planning, including privately owned land and adopting and exploring community led and discussions regarding cost and funding options where protection, accommodations or retreat may be required.

57. Overall, matters raised have been responded to through amendment to strategies and the inclusion of implementation notes in Volume 3 units 1-4 (refer to Attachment C of the agenda report). Confirming the key interest of the board and community include;

· the identification of Protect for key transport links to support connections within the Kaipātiki Local Board area and those with wider regional transport networks. This recognises the vulnerability of existing roading connections during storm events and the need to manage the interface between catchment flooding, coastal inundation and coastal erosion.

· the aspirations for protection in relation to the highly valued and historically modified coastal areas such as Onepoto Domain and Wai Manawa/Little Shoal Bay. The latter maintaining the results of extensive public engagement identified through the development of the ‘mini’ shoreline adaptation plan for Wai Manawa/Little Shoal Bay in 2022. It is noted that further understanding of the hazard impacts and management options is necessary to identify options for sustainable, long-term protection.

· confirmation of the continued maintenance and protection of key coastal connections both to and from the coast. Ongoing maintenance applies to the provision of key boat launching facilities along the coastal margin of units 1-4.

· management of risk through design and location of assets where coastal parks (Tank Farm, Shepherds Park and Tui Park) are exposed to coastal hazards.

· acknowledgement of interests and values where limited land and assets may be exposed, or natural values of the coastal areas support a no action response in relation to council land and assets.

58. Following endorsement from the Kaipātiki Local Board (along with Henderson Massey, Upper Harbour, Rodney, Whau, Albert Eden and Waitematā Local Boards) the Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning and Policy Committee for approval in July 2025.

Tauākī whakaaweawe Māori

Māori impact statement

59. From the programme’s inception in 2021, the Shoreline Adaptation Plan Programme has been designed and developed in the spirit of partnership with ngā hapū me ngā iwi o Tāmaki Makaurau. The programme principles which underpin this approach are included in Volume 1 Understanding the Shoreline Adaptation Plan Programme at Attachment A to the agenda report.

60. Multiple hui and hikoi with local iwi have been held to support the development of the Shoreline Adaptation Plan Programme, including the Waitematā Harbour West Shoreline Adaptation Plan. The project team also presents regularly to the Interim Kaitiaki Forum (formerly the Infrastructure and Environmental Services Kaitiaki Forum).

61. The Waitematā Harbour West Shoreline Adaptation Plan area includes statutory acknowledgement areas, numerous known (and unknown) sites of significance, situated amongst the diversity of coastal tributaries/ streams, headlands and portages to inland areas. Those iwi who whakapapa to the area and/or expressed an interest in the Waitematā Harbour West Shoreline Adaptation Plan kaupapa are:

· Te Kawerau ā Maki,

· Ngāti Whātua o Kaipara

· Ngāti Whātua Orākei,

· Ngaati Whanaunga

· Ngāti Maru

· Ngāti Te Ata

· Te Ākitai Waiohua,

· Ngāti Pāoa

· Te Patukirikiri

· Ngāi Tai ki Tāmaki,

· Ngāti Tamaterā.

62. The project team has worked with iwi representatives of the group to provide cultural statements and cultural commentary to help guide the adaptation approaches set out within this shoreline adaptation plan. Acknowledging each iwi have their own kōrero and may choose to share this in a manner which protects each iwi intellectual property, the Waitematā Harbour West Shoreline Adaptation Plan includes content which iwi have approved to be included (refer to Attachment B of the agenda report). Further information may be included in cultural statements, to be held by iwi, which once finalised will inform implementation of the shoreline adaptation plans.

63. Engagement with the above iwi and ngā hapū me ngā iwi o Tāmaki Makaurau who express an interest, will continue throughout completion of the shoreline adaptation plan programme and its implementation.

Ngā ritenga ā-pūtea

Financial implications

64. Delivery of the shoreline adaptation plan work programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the reports.

65. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend everywhere. Shoreline adaptation plans and the supporting coastal asset management plan will ensure that coastal projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

66. No financial investment decisions have been made through the Waitematā Harbour West Shoreline Adaptation Plan. The adaptation strategies will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

67. Once all shoreline adaptation plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed with the Governing Body. This will assist in budgetary requirements and support an equitable approach for areas where managed realignment or other major coastal works have been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68. The risks and mitigations associated with the local boards endorsing the Waitematā Harbour West Shoreline Adaptation Plan are outlined in Table 2 below:

Table 2: Risk identification and mitigations

Main risk	Mitigation
Coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change.	· Adopting the SAP for the Waitematā Harbour West area will provide for future implementation of the plan. · Asset management across multiple asset classes will require multiple departments across council to continue to work together. As a strategic document, the SAP provides a coordinated and holistic approach, alongside other relevant council policies and regulatory mechanisms.
Potential opposition to the proposed adaptation strategies (noting a high level of public interest in council management of assets in response to climate change and natural hazard risk).	· The development of the SAPs has been undertaken in collaboration with local iwi and with extensive engagement with the local community, wider public and infrastructure providers. · These SAPs remain living documents, revisions to the SAP can be advanced to respond to further engagement with iwi, communities and in response to other programmes such as the Closed Landfill Asset Management Plan development.
Due to uncertainty in emission reductions, coastal hazards may increase in frequency and intensity earlier than expected.	· SAPs have been developed using conservative climate change scenarios in the long term. · The SAPs are adaptive and advancement to the next timeframe can be considered based on the observed impact of coastal and climate change.
As multiple teams are required to work together to implement the shoreline adaptation plan, there is potential that the SAP is not applied across all business areas.	· The project team have worked collaboratively with departments across council and CCO to develop the SAP and will maintain relationships to support implementation. · A governance group oversees the development and implementation of the shoreline adaptation plan work program and also supports strategic relationships.

Ngā koringa ā-muri

Next steps

69. Following endorsement from the Kaipātiki Local Board and Henderson Massey, Upper Harbour, Rodney, Whau, Albert Eden and Waitematā Local Boards, the Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

70. Once approved, the Waitematā Harbour West Shoreline Adaptation Plan will be shared with public and to stakeholders across Auckland Council. Local implementation will include capital works under the Coastal Asset Renewals Works Programme. The adaptation strategies will then be integrated into key council plans, such as asset management plans.

71. Regional implementation of the shoreline adaptation plans will commence in late 2025 once all shoreline adaptation plans are completed. Implementation will be supported via existing work programmes and Long-Term Plan budgets, whilst the shoreline adaptation plan team prepare guidance on future budget requirements to be considered as part of the next Long-Term Plan. In the interim, there will be an ongoing opportunity for iwi and other programme partners to collaborate in the implementation of the shoreline adaptation plan programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme	349
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Waitematā Harbour West Shoreline Adaptation Plan	419
c ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Shoreline Adaptation Plan Waitematā Harbour West Volume 3: Unit 1-4	507

Ngā kaihaina

Signatories

Authors

Sage Vernall - Senior Coastal Adaptation Specialist, Engineering, Assets and Technical Advisory

Lara Clarke - Principal Coast Adaptation Specialist, Engineering, Assets and Technical Advisory

Authorisers

Barry Potter - Director Resilience & Infrastructure

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 May 2025

Auckland Council’s submission to proposed waste legislation changes – local board feedback

File No.: CP2025/09897

Te take mō te pūrongo

Purpose of the report

1. To outline the process and opportunity for local board members to provide feedback on the Government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission.

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment released its consultation document Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para, on 22 April 2025 outlining proposed amendments to the Waste Minimisation Act 2008 (WMA) and Litter Act 1979. Submissions on the proposed amendments close on 1 June 2025.

3. The proposed amendments for consultation relate to the following aspects:

· creating a framework for Extended Producer Responsibility (EPR)

· improving the allocation, distribution and use of waste disposal levy (WDL) funding

· clarifying roles and responsibilities for central government, local government and the waste sector

· creating a modern, effective compliance regime

· enabling controls to address impacts of ‘mismanaged waste’ (e.g. illegal dumping, litter and or ‘escaped’ waste carried by wind or water from one site to another).

4. Approval is being sought from the Policy and Planning Committee on 15 May 2025 to delegate authority to the Chair and Deputy Chair of that committee, and a member of Houkura, to review and approve the council’s final submission due 1 June 2025.

5. Waste Solutions staff will lead the development of Auckland Council’s submission which is due to the Ministry for the Environment by 1 June 2025.

6. A preliminary assessment of potential implications for Auckland Council of the proposed legislative amendments highlights the following key aspects, refer also to Attachment B of the agenda report:

· Implementation of extended producer responsibility: creating an EPR regulatory framework for end-of-life products would provide better support for waste minimisation and management outcomes for households and others. The EPR implementation may potentially provide positive impacts on resource recovery systems across the region, including opportunities through Auckland’s Resource Recovery Network.

· Funding impact: a change to the method to distribute waste disposal levy funds across all territorial authorities is proposed to provide a more equitable share distributed from larger councils to smaller councils. This would result in Auckland Council receiving a reduced amount from the ministry compared to the current population based method. This reduction will be partly offset by total levy funding increases from 2025–2027, due to higher waste disposal levy rates that the government confirmed in 2024. Maintaining certainty for the existing 50:50 share of levy revenue between central government and local government remains important to the council to ensure long term planning.

· Service delivery and costs: creating the ability to use waste disposal levy funding to support a wider range of environmental activities provides opportunities for the council and its partners to address local and regional issues, (including managing waste generated from climate-related and natural disasters, remediation of vulnerable closed landfills, and activities that reduce environmental harm). However, this would also introduce competing demands for limited waste disposal levy funding. There may also be the potential for increased operating costs to the council should a levy be applied to existing (or future) waste-to-energy facilities which are yet to be defined.

· Monitoring and enforcement of ‘mismanaged’ waste: a new compliance regime with potential impacts on effectiveness and resourcing.

7. Auckland Council’s submission will be developed based on policy positions articulated in relevant council strategy, such as Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (Waste Plan 2024) and other recent council submissions on government policy relating to waste management and minimisation.

8. Mana whenua will be invited to provide input on the council’s submission. Given the short timeframes involved in developing and submitting a submission, relevant, recently documented views from local boards and mana whenua on the waste plan 2024 may also be referred to.

9. Local boards can provide formal feedback by 22 May 2025 to be incorporated into the submission; or by 12.00pm on 30 May 2025 to be appended to the council’s submission

10. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

11. The council’s draft submission will be circulated to the delegated members for input and approval.

12. A copy of the final submission will be provided to all elected members, local board members, Houkura and mana whenua once submitted.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / provide feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission.

Horopaki

Context

Government’s consultation on amendments to waste legislation

13. On 22 April 2025, the Ministry for the Environment - Manatū Mō Te Taiao (the ministry) released its consultation document, Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para (consultation document). A summary of the proposals and consultation questions is provided in Attachment A to the agenda report. Consultation closes 1 June 2025.

14. The consultation document states that the proposed amendments are to “create fit-for-purpose, modern waste legislation that gives us more options and flexibility to reduce and manage waste effectively and efficiently”.

15. Feedback is sought on 37 consultation questions across the following five proposals:

· creating a framework for ‘extended producer responsibility’

· improving the waste disposal levy system through changes to allocation, distribution, and use

· clarifying roles and responsibilities in the waste legislation

· creating a modern, effective compliance regime

· enabling efficient and effective controls for littering and other types of ‘mismanaged waste’.

16. The term ‘extended producer responsibility (EPR)’ is described in the consultation material as a suite of policy instruments that shift financial and/or operational responsibility for material recovery and waste management towards producers, importers and retailers, instead of falling by default on councils, communities, future generations and nature. EPR can include tools such as product stewardship schemes and deposit return models, such as a container return scheme for beverage containers.

17. The term ‘mismanaged waste’ is referred to in the consultation document as meaning litter, illegal dumping, or ‘escaped’ waste carried by wind or water from one site to another due to inappropriate management/storage.

18. The proposals include consolidating the Waste Minimisation Act 2008 (WMA 2008) and Litter Act 1979 into one bill.

19. The ministry states it will analyse all submissions received by 1 June 2025 to help inform policy and government decisions. If cabinet agrees, an amendment bill will then be introduced to parliament.

20. A delegated authority is sought to approve council’s submission, given the next Policy and Planning Committee meeting is scheduled for after the 1 June 2025 submission deadline.

Previous government’s consultation on waste policy and legislation reform

21. The WMA 2008 requires that all territorial authorities “must have regard to the New Zealand Waste Strategy” when developing waste management and minimisation plans. In late 2021, under the previous government, the ministry undertook a public consultation to update the New Zealand Waste Strategy (which had not been updated since 2010) and to reform the Waste Minimisation Act 2008 and Litter Act 1979.

22. At that time, delegated approval for the council’s submission on the ministry’s consultation document was provided by the Planning Committee on 4 November 2021, resolution number PLA/2021/127.

23. In March 2023, the previous government adopted Te Rautaki Para - Waste Strategy to replace the previous version of the NZ Waste Strategy. Around the same time, cabinet papers were also released outlining the previous government’s proposed new legislative provisions.

24. In March 2023, the Policy and Environmental Planning Committee approved that any proposed replacement legislation for the Waste Management Act 2008 and Litter Act 1979 would be a priority submission for council (resolution number PEPCC/2023/33).

Recent updates to NZ Waste Strategy and waste legislation

25. On 5 March 2025, the Government released its Waste and Resource Efficiency Strategy to replace the Te Rautaki Para strategy document adopted by the previous government in 2023.

26. In March 2025, the ministry also released its two-year work programme, indicating waste legislation reform would take place during the first half of 2025.

27. Prior to the release of the new strategy and work-programme, the Government made targeted amendments to the WMA 2008 in 2024 which included enabling central government to spend its portion of waste disposal levy funds on a broader range of waste and environmental activities. The waste disposal levy is applied to every tonne of waste disposed at approved disposal facilities across the country, and the funds are administered by the Ministry for the Environment for purposes of waste minimisation activities (and other broader central government activities as set out in recent amendments to the WMA 2008).

28. These recent amendments to the WMA 2008 also allowed for waste disposal levy rates to continue to increase incrementally up to July 2027. In 2009, the waste disposal levy rate was originally set at $10 per tonne for a Class 1 landfill (a disposal facility that accepts waste materials from household, commercial, industrial or institutional sources), and remained at that rate until 2021. Since then, waste disposal levy rates have increased incrementally, with lower levy rates also getting applied to other classes of landfills (Class 2 construction and demolition landfills, and Class 3 and 4 managed or controlled fill facilities). For a Class 1 landfill the rate is now $60 per tonne and will increase to $75 per tonne on 1 July 2027.

29. Table 1 below shows the increase in waste disposal levy rates that the government has confirmed to be introduced over the next three years. The ministry acknowledges New Zealand’s waste disposal levy rates will remain comparatively lower than similar waste disposal rates in Australia and the United Kingdom.

Table 1. Confirmed increase in waste disposal levy rates for 2025-2027

Facility Class	1 July 2025	1 July 2026	1 July 2027
Facility Class	($ per tonne)	($ per tonne)	($ per tonne)
Class 1 (municipal landfill)	$65	$70	$75
Class 2 (construction and demolition fill)	$35	$40	$45
Class 3 & 4 (managed or controlled fill facility)	$15	$15	$20

30. Under the WMA 2008, central government and territorial authorities equally share revenue generated by the waste disposal levy (after administration costs). The share of levy funding that goes to territorial authorities is distributed according to population within councils and districts.

31. In FY 2023/2024, Auckland Council received $26.6 million waste levy funding, compared to $5.6 million received in FY 2020/2021, before levy rates increased. Under the WMA 2008 territorial authorities must spend the levy funding on activities set out in a council’s Waste Minimisation and Management Plan, with some exceptions.

32. For central government, the focus to date has been on investing in waste minimisation projects largely through the ministry’s contestable Waste Minimisation Fund.

Council’s strategic framework relating to waste minimisation

33. Auckland Council’s strategic direction relating to waste is set by the Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (waste plan 2024) and complemented by Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan 2020.

34. Other policy, planning, and regulatory documents of relevance to waste activities include the council’s Long-term Plan 2024–2034, Infrastructure Strategy 2024, Kia Ora Tāmaki Makaurau, local board plans, Sustainable Procurement Framework, the Auckland Unitary Plan, and the Waste Management and Minimisation Bylaw 2019.

35. The waste plan 2024 continues a Zero Waste by 2040 vision originally set out in Auckland Council’s first Waste Minimisation and Management Plan in 2012. The waste plan 2024 has over 100 actions across 12 priority focus areas.

36. Waste disposal levy funds are used by Auckland Council to deliver a range of council’s waste minimisation activities and actions set out in its waste plan 2024, including the provision of a Waste Minimisation and Innovation Fund, community engagement programmes managed by council’s Wastewise team, and various projects to reduce waste.

Tātaritanga me ngā tohutohu

Analysis and advice

Process to develop council’s submission

37. Staff are in the process of reviewing the consultation document and coordinating a response. Thorough consideration of the scope and implications of the proposed amendments is required before well-defined advice and detailed feedback can be provided to the proposed delegated elected members.

38. The council’s submission will be developed based on current policy positions articulated in council’s adopted plans and policies. Evidence and data gathered through the recent development of the waste plan 2024 will be used, along with reference to the council’s submission provided to the ministry in 2021 as part of the previous government’s consultation on waste legislation.

39. Staff are seeking via this report local board feedback. Mana whenua have also been invited to provide input on the council’s submission. Local board and mana whenua views will also involve drawing on relevant input received through the pre-engagement and consultation process to develop the waste plan 2024.

40. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

41. Once developed, the council’s draft submission will be circulated to the delegated elected members for input, review and approval.

42. Staff will submit an approved submission through the Ministry’s Citizen Space portal before 11.59pm, 1 June 2025.

Preliminary advice on proposals

43. To support the process to gather feedback from elected members and the Council Group, a preliminary review of the proposals in the consultation document and consideration of potential implications for Auckland Council and the region is provided in a table in Attachment B to the agenda report. This preliminary analysis is expected to inform the general direction of council’s submission.

44. A summary of the main implications for Auckland Council from an initial review of the proposed legislative amendments is provided below.

Funding impact

· A new method is proposed to distribute levy funding to territorial authorities, to provide for a more equitable approach for the provision of levy funds to smaller councils. Instead of using only a population-based method, the proposed new method is to provide all authorities with a flat amount (based on distributing 20 per cent of the 50 per cent share allocated to all councils), and an amount that distributes the remaining 80 per cent of funds to councils based on a city or district’s population.

· This proposed calculation method would reduce the amount Auckland Council receives annually, compared to the current distribution method. Table 2 below shows the comparison between the actual funding amount Auckland Council received in FY 2023/2024 compared to the proposed funding model. The FY 2027/2028 projection illustrates the increase due to increased waste disposal levy rates under the current funding model, and the difference under the proposed new funding model. This shows that while the council will receive an additional $26.8 million over the four-year period from FY 2023/2024 (due to waste disposal levy rates increasing), the proposed new method would reduce the annual amounts the council would receive by $5 million and $10 million each year, depending on when such a proposal would be implemented.

Table 2. Estimated waste disposal levy funding under the proposed funding model

Auckland Council’s waste disposal levy funding	Actual FY 23/24 funding (annual)	Estimated 27/28 funding (annual)*	Funding difference from 23/24–27/28
Current method	$26.6m	$52.8m	$26.8m
Proposed method	$21.4m	$42.7m	$21.7m
Reduction	($5.2m)	($10.1m)	($5.1m)

*this is based on the total levy revenue that is generated from the total tonnages of waste disposed to landfills across the country, as well as population data within each territorial authority. Figures provided to council staff by ministry staff in late 2024.

· Increased levy rates between 2025 and 2027 will result in more revenue generated for central and local government. In the longer term, the proposed change in the method to distribute levy funds would continue to require close strategic and financial planning, especially if combined with the proposed broadening uses of the levy funds (refer to Attachment B of the agenda report for details).

Extended Producer Responsibility (EPR) framework and implementation

· As EPR schemes develop under a proposed new regulatory framework, Auckland Council would benefit from shifting certain responsibilities for end-of-life waste to producers/consumers of products. However, the council would likely need to adapt its waste planning functions, waste collection and resource recovery systems, and associated community engagement programmes, to complement EPR schemes as they are designed and implemented.

Service delivery

· The proposed broadening of the range of environmental activities that the council could use waste levy funding for may result in changes to the current range of waste minimisation service provision and outcomes, especially if not offset by other waste initiatives being funded through other means (e.g. private sector resource recovery initiatives or implemented ERP schemes) and in the absence of having a clear decision-making framework to help assess competing priorities.

· The proposals to have minimum obligations for territorial authorities to enable household waste and recycling services and making it a discretionary requirement to provide litter bins in public places, may require the council to review the various delivery models used across the region.

· There are also potential future cost implications for the council and its CCOs services (in particular, Watercare) in relation to a proposed amendment that could require waste-to-energy plants to be subject to a waste disposal levy. However, the consultation document is not clear on the types of waste to energy facilities that would have to pay the levy. Potentially, this may include the Ecogas facility processing Auckland’s kerbside food scraps. For Watercare, a levy on waste-to-energy facilities would be a significant factor to consider as it explores future options to manage biosolids generated at its Māngere Wastewater Treatment Plan. Further clarifications of the proposals, and implications, are required.

Compliance, monitoring and enforcement framework for mismanaged waste

· The proposed compliance framework and integration of provisions into legislation to address issues with ‘mismanaged waste’ (including litter, dumping, and waste that has the potential to escape a site) would support key issues and actions contained within the council’s waste plan 2024. It may also require assessment of the council’s enforcement capacity, and the potential for additional resources to implement such changes.

Access to and management of waste data

· Proposed amendments to enhance data on mismanaged waste and ERP schemes would help inform the council’s planning and decision-making processes but may also necessitate potential investment in systems to collect, manage, and share with regulators specific data on waste issues and activities.

Strategic alignment

· The council’s waste plan 2024 largely aligns with the proposed legislative amendments. However, as the proposed amendments, decision-making frameworks, and regulatory changes are further clarified and developed, the implementation of the waste plan 2024 may require further review.

Timeframe for the consultation

45. The timeframe for feedback and submission on the consultation document is provided in Table 3.

Table 3. Timeframe milestones for consultation

Milestone	Date
Consultation document released	22 April 2025
Online briefing for local board members	19 May 2025
Deadline for incorporated feedback	22 May 2025
Deadline for appended feedback	30 May 2025 – 12pm
Consultation period closes	1 June 2025
Copy of final council submission circulated to Governing Body members, local board members and Houkura.	2 June 2025

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The disposal and treatment of waste comprises around four per cent of Auckland’s gross greenhouse gas emissions.

47. The main source of greenhouse gas emissions associated with the disposal and treatment of waste is the release of bio-genic methane from landfills (generated from organic waste, such as garden waste, timber, food scraps, biosolids, paper or cardboard). Lesser contributions to New Zealand’s waste-sector emissions arise from wastewater treatment, incineration and open burning, and biological waste treatment (composting).

48. Emissions associated with the transportation of waste materials are not categorised within waste-sector emissions. Rather, these contribute to emissions from the transport sector. Embodied emissions contained within wasted products (i.e. emissions generated across the lifecycle of a product) are also not included within the four per cent of gross emissions associated with waste treatment or disposal.

49. The consultation document is not explicit in how the proposed amendments intend to respond to impacts from climate change. However, there are implicit connections made between reducing emissions by achieving waste minimisation outcomes (e.g. through proposals to strengthen EPR outcomes), and by adapting to the impacts of climate change through broadening the scope of activities that waste levy funds can be used for (e.g. for costs associated with managing emergency waste, remediating closed landfill sites which may be vulnerable to extreme weather events, or investing in “activities that reduce environmental harm or increase environmental benefits” which is broad in nature and could be interpreted as including climate change mitigation or adaptation activities).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Feedback on the consultation document will be sought from subject matter experts across relevant council departments and CCOs, including Waste Solutions, Finance, Parks and Community Facilities, Auckland Transport and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

51. The potential local impacts from the proposed amendments will be considered as part of the council’s submission, however it is expected that the proposed legislative changes will impact local communities in various ways, including the following key points.

· Introducing extended producer responsibility schemes would have an impact on people’s purchasing choices and waste minimisation behaviours. The implementation of schemes could lead to changes in product design to minimise waste, or the provision of new collection systems and differing financing arrangements, that could result in new resource recovery, reuse, or recycling infrastructure within the Auckland region.

· Stronger controls to monitor and enforce ‘mismanaged waste’ would mean local ‘Litter Control Officers would gain enhanced powers to address litter and illegal dumping, and this would potentially improve Auckland’s ability to reduce negative issues associated with litter and illegal dumping

· Broadening the use of waste levy funding for activities that ‘reduce environmental harms or increase environmental benefits’ may present an opportunity for local boards to respond to local environmental issues. This would need to be supported by a clear decision-making framework on how the use of waste levy funding gets accessed across the Council Group without compromising the strategic objectives and goals of the council’s waste plan 2024.

Local boards

52. Local boards provided strong direction through the development of the waste plan 2024 and the council’s 2021 submission on government waste policy and legislation. These views will help to inform the submission.

53. Local board views received will be either incorporated within the report or appended to the submission, depending on when they are able to provide views.

Tauākī whakaaweawe Māori

Māori impact statement

54. Staff have contacted Houkura and are seeking to engage with iwi through the Mana Whenua Resilience and Infrastructure forum to alert them to this public consultation and the opportunity to input on council’s submission. Staff will do the same for the Tāmaki Makaurau mana whenua entities.

55. Feedback expressed to the council on previous related submissions, and through the engagement process to develop the draft waste plan 2024 will be incorporated into the development of this submission where relevant.

Ngā ritenga ā-pūtea

Financial implications

56. The submission will be developed as part of the council’s business-as-usual central government advocacy activity.

57. As the consultation is on proposed legislation changes, it is not yet possible to quantify the budgetary consequences for the council. However, as highlighted the consultation document proposes changes to the amount of waste disposal levy funding Auckland Council currently receives and on what activities the funding can be used for.

58. The potential financial implications for the council will be further considered as part of the council’s submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a minimal risk in making a submission to the Ministry for the Environment consultation document.

60. Potential risks to the council arising from strategy and legislation changes will be considered as part of the council’s submission.

Ngā koringa ā-muri

Next steps

61. Local board resolutions on the government’s proposed amendments to waste legislation will be included in the Auckland Council submission on this matter.

62. Below are the key dates for input into the submission.

· 22 May 2025: deadline for feedback to be considered in the council’s submission.

· 30 May 2025 at 12 pm: final date for any formal local board feedback to be appended to the submission.

· 30 May 2025: final submission will be approved by delegated members subject to Policy and Planning Committee 15 May 2025 meeting.

· 2 June 2025: final submission will be circulated retrospectively to Governing Body members, Houkura and local board members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Summary of proposals and consultation questions	575
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - Preliminary assessment of proposed amendments and implications for Auckland Council	583

Ngā kaihaina

Signatories

Authors

Tania Utley - Senior Waste Planning Specialist

Nadine Wakim – Senior Waste Planning Advisor

Authorisers

Justine Haves - General Manager Waste Solutions

Lou-Ann Ballantyne - General Manager Governance & Engagement

Trina Thompson - Local Area Manager

[2] Kaipatiki Local Board members John Gillon (panel chair), Erica Hannam, Melanie Kenrick and Tim Spring

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan
	Dr Janet Tupou

No.	Title	Page
a ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 2 April 2025 workshop record	611
b ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 9 April 2025 workshop record	617
c ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 23 April 2025 workshop record	621
d ⇩	21 May 2025 - Kaipātiki Local Board business meeting - 30 April 2025 workshop record	627

Author	Veshanka Chetty - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager