1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 16 April 2025, and the ordinary minutes of its meeting, held on Wednesday, 30 April 2025, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Ōtāhuhu St. Joseph Church & Chinese Conservation Education Trust (CCET).

Te take mō te pūrongo

Purpose of the report

1. Estella Lee, Chairperson of the Chinese Conservation Education Trust (CCET), will be in attendance to speak about the proposed Ōtāhuhu Community teaching garden and bike hub, showcasing how these initiatives can bring various benefits to residents in Ōtāhuhu, including but not limiting to improving health, promoting wellbeing, saving cost, enhancing environmental sustainability, while fostering community engagement and social cohesion.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Estella Lee, Chairperson of Chinese Conservation Education Trust (CCET), for her attendance and presentation.

8.2 Deputation - Fe'unu Koula Global Academy Of Tongan Arts, Dance & Culture.

Te take mō te pūrongo

Purpose of the report

1. Mrs Losalia Milika Pusiaki 'Aleva, Managing Director of the Fe'unu Koula Global Academy Of Tongan Arts, Dance & Culture will be in attendance to present the Academy’s plans for the old Ōtāhuhu Library space.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Mrs Losalia Milika Pusiaki 'Aleva, Managing Director of the Fe'unu Koula Global Academy Of Tongan Arts, Dance & Culture, for her attendance and presentation.

8.3 Deputation - Ōtāhuhu Youth Panel.

Te take mō te pūrongo

Purpose of the report

1. Members of the Ōtāhuhu Youth Panel will be in attendance to provide a youth voice on the Auckland Council Budget.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank the Ōtāhuhu Youth Panel for their attendance and presentation.

8.4 Deputation - David Riley, Reading Warrior.

Te take mō te pūrongo

Purpose of the report

1. David Riley, Founder, Reading Warrior, will be in attendance to talk about the Reading Warrior project which is helped funded by the local board.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank David Riley, Founder, Reading Warrior, for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

21 May 2025

Local Board Leads and Appointments Report

File No.: CP2025/03847

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Te Pūkaki Tapu o Poutūkeka Co-Management Committee. MO/2023/187 · to agree changes of a minor nature to the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report, in consultation with Te Ākitai Waiohua / Pūkaki Māori Marae Committee · to sign on behalf of Auckland Council the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report · as an additional member to Te Pūkaki Tapu o Poutūkeka Co-management Committee, to come into effect on agreement with Te Ākitai Waiohua / Pūkaki Māori Marae Committee on a total Co-management committee membership of six	Tauanu’u Nanai Nick Bakulich
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen
Emergency Readiness and Response Forum MO/2024/52 To participate in the Emergency Readiness and Response Forum	Chairperson Deputy Chairperson Member Harry Fatu Toleafoa

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

21 May 2025

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

File No.: CP2025/02942

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

Te take mō te pūrongo

Purpose of the report

3. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

4. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for Ōtāhuhu, South Harbour, Māngere Town Centre and Māngere Bridge Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

5. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all BID members and attract new businesses and customers.

6. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due 10 March each year.

7. All BIDs need to work within the BID Policy and meet the terms of the signed three-year BID Targeted Rate Grant Agreement.

8. The BID annual accountability reports on public funds received by the BID within the local board area for the 2023/2024 financial year and compliance with the Auckland Council BID Policy (2022) as of 10 March 2025. This report has a direct link to council’s Annual Plan and budget 2025/2026 process to set the BID targeted rates for 2025/2026.

9. Māngere-Ōtāhuhu Local Board has five BIDs operating in their local area:

Table 1: BID targeted rate sought 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate	Met BID Policy annual accountability reports
Ōtāhuhu Business Association Inc.	$786,694.00	Yes
South Harbour Business Association Inc	$87,425.00	Yes
Māngere Town Centre BID Inc	$345,570.00	Yes
Māngere Bridge Business Association Inc	$1,143,049.00	Yes
Māngere East Village Business Association Inc	N/a	N/a

10. A separate report regarding not setting of the Māngere East Village BID targeted rate for 2025/2026 is included on this agenda.

11. Staff recommend that the local board supports Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour Business Improvement Districts receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tūtohu / recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $36,465.00 for Māngere Bridge BID

ii) $345,570.00 for Māngere Town Centre BID

iii) $786,694.00 for Ōtāhuhu BID

iv) $87,425.00 for South Harbour BID

Horopaki

Context

BID Policy and BID targeted rate grant agreement

12. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this annual report. (Attachment A).

13. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

14. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

15. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

16. This report to the local board focuses on the BIDs annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

17. This report includes a copy of the individual BIDs Governance Summary documents, Attachment B, C, D and E. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

18. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

19. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

20. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

21. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

22. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

23. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May.

Regional BID Programme Growth

24. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

25. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

26. Two business associations are in the process of having their BID programmes stopped for non-compliance with the BID policy.

27. This will bring the total number of BID programmes to 50 as of 1 July 2025.

28. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

Māngere-Ōtāhuhu Local Board BID Targeted Rates 2025/2026

29. Māngere-Ōtāhuhu Local Board has five BIDs operating in their local board area. Four of the five BIDs listed in Table 2 show the amount of targeted rate each BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate (Approved at AGM)	BID targeted rate grant 2024/2025	Proposed increase over 2024/2025
Māngere Bridge Business Association Inc	$36,465.00	$34,729.00	5%
Māngere East Village Business Association Inc	N/a	$6,100	N/a
Māngere Town Centre BID Inc	$345,570.00	$345,570.00	0%
Ōtāhuhu Business Association Inc.	$786,694.00	$749,232.00	5%
South Harbour Business Association Inc	$87,425.00	$87,425.00	0%

30. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status quo.

31. BIDs who currently receive, less than $120,000 targeted rate grant per annum must under BID Policy Requirement 4 - increase their total ongoing income received (including the BID targeted rate grant) to at least $120,000 per annum by 1 July 2028 (6 years).

32. There are now nine BIDs with income under the $120,000 minimum (down two from May 2024) as of 10 March 2025 under BID Policy Requirement 4.

· South Harbour BID has engaged with and contracted Ōtāhuhu BID to manage and deliver the South Harbour BID programme under BID Policy Requirement 20 as of 10 March 2025.

· Six BIDs have increased their BID Targeted rate grant and are on track to meet Requirement 4 by 1 July 2028.

· Two have made no comment towards increasing their income.

Decision making

Auckland Council

33. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

34. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

35. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

36. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

37. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

38. The BID Policy, Requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

39. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Māngere-Ōtāhuhu Local Board BIDs

40. Using the documents and information submitted, the BID Team is satisfied that Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

41. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

44. BIDs will continue to work across the council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

46. Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour BID programmes best align with the Māngere-Ōtāhuhu Local Board Plan 2023, Outcome: Our economy: Local businesses are equipped to respond to environmental changes/ challenges.

47. Recommending that the Governing Body sets the targeted rates for Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

48. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

49. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

50. The targeted rate is payable by the owners of the business-rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

52. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BIDs.

53. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

54. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

55. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

56. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

57. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

58. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the Māngere Bridge, Māngere Town Centre, Ōtāhuhu and South Harbour BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID Policy Requirements Summary	25
b ⇩	Ōtāhuhu BID Goverance Declaration	29
c ⇩	South Harbour BID Governance Declaration	31
d ⇩	Māngere Town Centre BID Governance Declaration	33
e ⇩	Māngere Bridge BID Goverance Declaration	35

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Māngere East Village Business Improvement District - BID targeted rate grant 2025/2026 and the discontinuation of the BID programme and BID targeted rate

File No.: CP2025/05510

Te take mō te pūrongo

Purpose of the report

1. The Māngere East Village Business Association Inc. (MEVBA) is noncompliant with the Auckland Council BID Policy 2022. It is in breach of its three-year BID Targeted Rate Grant Agreement relating to the Māngere East Village Business Improvement District (BID) programme and BID targeted rate.

2. The purpose of this report is to consider the local board recommending to the Governing Body to not set the targeted rates for the Māngere East Village Business Improvement District (BID) programme for the 2025/2026 financial year.

3. This report supports the discontinuation of the Māngere East Village BID programme and BID targeted rate as of 30 June 2025, with the expiry of the Māngere East Village Business Association Inc three-year BID Targeted Rate Grant Agreement on 30 June 2025.

Whakarāpopototanga matua

Executive summary

4. Māngere East Village Business Association Inc. (MEVBA) has operated as a Business Improvement District (BID) since 2005. It has three property owners, and an unknown number of businesses.

5. MEVBA received a BID targeted rate grant of $6,100.00 in 2024/2025.

6. At the 20 November 2024 Māngere-Ōtāhuhu Local Board meeting, the BID Team recommended steps towards the discontinuation of the MEV BID programme and targeted rate as of 30 June 2025 due to ongoing noncompliance with the BID Policy. Staff also recommended the inclusion of information about the discontinuation be part of the Auckland Council and local board annual budget consultation documents (Resolution MO/2024/156).

7. Staff have worked with MEVBA since 2022 to resolve ongoing governance and financial issues with the goal of returning to compliance under the BID Policy.

8. MEVBA has not been successful in achieving compliance. As at the time of this report, MEV BID programme is still noncompliant with the BID Policy and no communication has been received from MEV BID since March 2024.

9. Both the Auckland Council and Māngere-Ōtāhuhu Local Board annual budget 2025/2026 consultation processes included information on the future of the Māngere East Village BID programme.

10. Council staff advice is that the local board should recommend that the Governing Body not set the Māngere East Village BID targeted rate for 2025/2026, and direct staff to undertake all operational steps necessary to disestablish the Māngere East Village BID programme.

11. This will not affect MEVBA’s status as an independent incorporated society.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tūtohu / recommends that the Governing Body not set the Māngere East Village BID targeted rate for the 2025/2026 financial year

b) direct staff to undertake all operational steps to disestablish the Māngere East Village BID programme, if the Governing Body agrees not to set the rate.

Horopaki

Context

Background

12. MEVBA has been registered as an incorporated society since 2005. It initially received grants from Manukau City Council to undertake economic development activities. By the time of amalgamation into Auckland Council, it has developed into a BID programme.

13. For 2024/2025, MEVBA received a BID targeted rate grant of $6,100.00 collected from the Māngere East Village BID ratepayers.

Auckland Council BID programme

14. Auckland Council’s BID programmes operate under the BID Policy (2022). There are currently 51 BID programmes around the region.

15. BID programmes are business areas within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

16. The BID policy defines the relationship between the council and the BID-operating business association under the principles of trust, respect and democracy, and the values of transparency, accountability, and good faith.

17. The policy is supported by a signed three-year BID Targeted Rate Grant Agreement between the council and the association.

18. BID programmes are funded by a BID targeted rate applied to all business-rated properties within a designated area. Due to the nature of the funding, Auckland Council requires the BID-operating business association to comply with the BID Policy including the annual accountability reporting to be provided to the council.

19. The BID Policy requires each association to have a separation between governance (the executive committee) and operations of the association and to be financially sustainable with adequate resourcing to complete all policy compliance (BID Policy Requirement 3 and 4).

20. Every BID operating within Auckland Council’s BID Programme is required to meet the requirements of the BID Policy 2022.

21. BID-operating business associations are responsible for the delivery of their local BID programme and spend of the BID targeted rate grant. These associations are independent registered incorporated societies under the Incorporated Societies Act 2022. MEVBA is a membership-based society, members elect an executive committee (with the roles of chair, secretary and treasurer) responsible for the operations and delivery of the BID programme.

BID Policy Requirement 3: BID programmes established before 2010 receiving less than $120,000 pa of targeted rate.

22. Alongside the financial concerns relating to Māngere East Village BID is ‘Requirement 3’ of the BID Policy that all BIDs, established before 2010, and which currently receive less than $120,000 targeted rate grant per annum, need to work towards increasing their total ongoing income to at least $120,000 per annum by 1 July 2028. This is to support and ensure financial sustainability of the organisation.

23. The previous manager of the Māngere East Village BID programme explored if the Māngere East Village BID could continue to operate under the management of another BID. They were also encouraged by staff to support an increase in the amount of targeted rate set annually. Both initiatives have not been progressed and leave no future plans towards meeting BID Policy Requirement 3 by the due deadline 1 July 2028.

24. Staff have met and communicated several times with the MEVBA executive committee since October 2022, to discuss BID Policy noncompliance concerns, and planning towards meeting BID Policy Requirement 3 date (1 July 2028).

25. No actions or responses have been taken by the MEVBA executive committee to address the concerns and the future of the BID which suggest any solution to either the Māngere East Village BID’s noncompliance, and the future picture for the BID programme continues to remain unclear.

26. At the 21 May 2024 meeting, Māngere-Ōtāhuhu Local Board approved a recommendation in support of “council officers working with Māngere East Village Business Association Society Inc. towards the discontinuation of the Māngere East Village BID programme by 30 June 2025” (MO/2024/48).

Tātaritanga me ngā tohutohu

Analysis and advice

Māngere East Village Business Improvement District

27. MEVBA initially received grants from Manukau City Council to undertake economic development activities. By the time of Auckland Council amalgamation, it was operating as a BID programme and therefore needed to achieve similar standards of compliance as others under the BID Policy.

28. The MEVBA BID programme involves three BID rated properties, and a small unknown number of business owners. Attachment A identifies the boundary area of the MEV BID.

29. Full membership to MEVBA is open to those that pay the Māngere East Village BID targeted rate directly (ratepayers/property owners) and or indirectly (business owners/tenants).

30. The small amount of annual targeted rates the Māngere East Village BID receives ($6,100 pa) has seen the BID reliant on additional annual financial support. This support has predominantly been provided by Māngere-Ōtāhuhu Local Board who have allocated an annual grant for many years.

31. Over the past years, the Māngere East Village BID became increasingly vulnerable when this additional financial support has diminished. The Māngere East Village BID has continued to be eligible to apply for contestable local board grants.

32. The MEVBA executive committee has had the opportunity to increase their BID targeted rate grant amount available under the BID Policy annually but has not utilised this option at any time during the last 15 years (since 2010).

33. Annual BID compliance reports to the Māngere-Ōtāhuhu Local Board in both May 2023 and May 2024 noted concerns that Māngere East Village BID was unable to meet BID Policy requirements. There have been ongoing issues with a lack of an annual audit, no manager or strategic plan and the failure of the organisation to meet annual reporting requirements. The amount of BID targeted rate collected is inadequate to meet compliance associated with remaining in the BID Programme, meet the requirements of the BID Policy under the MEVBA three-year BID grant funding agreement or provide any value to or service to its members and BID ratepayers.

34. Council staff have demonstrated flexibility with this BID due to their small size and BID targeted rate amount. Staff have continued to support MEVBA in allowing a departure from the BID Policy requirement for an annual audit. However there has been no evidence of actions to improve compliance, the last MEVBA audit report is dated for year end 30 June 2015.

35. A timeline of interaction with MEVBA and the Māngere-Ōtāhuhu Local Board is shown in Attachment B.

Māngere-Ōtāhuhu Local Board

36. The Māngere-Ōtāhuhu Local Board annual report for both May 2023 and May 2024 acknowledged there were issues with the Māngere East Village BID programme. These reports confirmed MEVBA was noncompliant with the BID Policy (s1.1 and s3) regarding financial reporting to 30 June 2023, 2024, and decision-making.

37. A separate workshop (May 2024) and memorandum (September 2024) also updated the local board.

Auckland Council draft annual budget 2025/2026 – additional consultation

38. Draft annual budget feedback received from Māngere-Ōtāhuhu Local Board’s consultation material was presented to the Local Board on 30 April 2025. 90 respondents provided feedback relating to the Māngere East Village Business Improvement District, resulting in mostly endorsement to end the local BID and associated targeted rate.

39. In summary, submitters who supported closing the BID felt the BID wasn’t delivering and agreed with the local board’s proposal. Those who submitted against closure wanted more support and time for the BID to fix issues. Mixed views highlighted a lack of information for context purposes, calling for a fair process to help the BID meet clear targets before making a final decision. Many stressed the need for local involvement.

40. In addition to the council’s annual budget 2025/2026 consultation process staff sent individual letters dated 28 February 2025 to the three Māngere East Village BID ratepayers, Attachment C. The letter sought feedback on continuing the Māngere East Village BID targeted rate for 2025/2026 and beyond.

41. As of April 24, 2025, council had received no feedback from these letters, Attachment D.

MEVBA remains noncompliant with BID Policy

42. At the time of writing this report MEVBA remains noncompliant with the BID Policy and in breach of their signed three-year BID Targeted Rate Grant Agreement.

43. Staff have received no response from MEVBA executive committee since March 2024.

44. Council staff note there has been no activity by the executive committee members, or any progress regarding the future plans of the association and the Māngere East Village BID programme.

Council staff advice

45. Council staff advice is that the local board should recommend that the Governing Body not set the Māngere East Village BID targeted rate for 2025/2026, and direct staff to undertake all operational steps necessary to disestablish the Māngere East Village BID programme, if the Governing Body agrees not to set the rate.

46. The disestablishment of the Māngere East Village BID programme and targeted rate will have no impact on MEVBA’s current registration under the Incorporated Societies Act 2022.

47. In the future if the MEVBA members agree to come together to reestablish the Māngere East Village BID programme and BID targeted rate, MEVBA will be required to follow the BID Policy (s6) which sets out the required process for BID establishment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

48. Not setting the Māngere East Village BID targeted rate for 2025/2026 and the discontinuation of the Māngere East Village BID targeted rate has no climatic impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Discontinuation of the Māngere East Village BID Programme reduces the number of BIDs in the regional programme from 51 to 50 as at 1 July 2025.

50. Auckland Council’s planning documents, including the Long-term Plan 2024-2034, include the expectation that the Māngere East Village BID would no longer be operative through the document’s timeframes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. The recommendations contained within this report fall within the Māngere-Ōtāhuhu Local Board allocated authority.

52. The report requests that the Māngere-Ōtāhuhu Local Board supports the discontinuation of the Māngere East Village BID programme and associated targeted rate.

53. The Māngere East Village BID programme is a driver for local economic outcomes. The impact of the discontinuation is that the Māngere East Village BID targeted rate will not be levied against business property owners within the BID boundary area and their business tenants will no longer be supported by a business association funded by a BID targeted rate grant.

54. There may be consequences within the area from the cessation of activities paid for by the BID targeted rate (for example, security provision), however it is noted that all activities delivered under the Māngere East Village BID programme and targeted rate grant ceased in late 2023 when the BID Manager left.

55. Staff have updated the Māngere-Ōtāhuhu Local Board during the past year with a workshop in May 2024, and a memorandum in September 2024.

Tauākī whakaaweawe Māori

Māori impact statement

56. The BID Policy does not prescribe individual BID programmes’ effectiveness, outcomes or impacts for Māori. Individual BIDs may include and deliver programmes and projects for Māori with reporting at the local BID member level.

Ngā ritenga ā-pūtea

Financial implications

57. Not setting the BID targeted rate for Māngere East Village BID will have no financial implications for the council.

58. In future years, the allocation of targeted rate funds for the Māngere East Village BID needs to be removed from the annual budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There may be consequences within the area from the cessation of activities paid for by the BID targeted rate (for example, event coordination).

60. There may be requests for local board funding or support from MEVBA if it continues to function as a registered incorporated society.

Ngā koringa ā-muri

Next steps

61. MEVBA will be given formal notice of the result of this report. The MEVBA BID Targeted Rate Grant Funding Agreement which is the agreement that BID-operating business associations have with Auckland Council will expire on 30 June 2025 and will not be renewed.

62. MEVBA will continue to operate as an incorporated society under the Incorporated Societies Act 2022 and apply for funding.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere East Business Improvement District boundary map	43
b ⇩	Māngere East Business Improvement District - Timeline of actions	45
c ⇩	Māngere East Village BID ratepayer feedback	49

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Māngere-Ōtāhuhu Local Board Grants Programme 2025/2026

File No.: CP2025/04064

Te take mō te pūrongo

Purpose of the report

1. To adopt the Māngere-Ōtāhuhu Local Board Grants Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Māngere-Ōtāhuhu Local Board Grants Programme 2025/2026 for adoption as provided in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whai / adopt the Māngere-Ōtāhuhu Local Board Grants Programme 2025/2026 provided as Attachment A.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· the types of grants, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the local board grants programme 2025/2026 has been adopted, the types of grants, grant rounds, criteria, and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Māngere-Ōtāhuhu Grants Programme have been workshopped with the local board and feedback incorporated into the grants programme for 2025/2026.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste, alternative transport methods, community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15. The allocation of grants to community groups is within the adopted Long-term Plan 2024 -2034 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Community Grants Programme 2025-2026	55

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Expressions of interest applications and granting of a new community lease for 12-16 High Street, Ōtāhuhu 1062.

File No.: CP2025/09522

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to grant a new community lease to Ōtāhuhu Youth Panel Incorporated or Ōtāhuhu Business Association Incorporated for the youth space located on the ground floor at 12-16 High Street, Ōtāhuhu 1062.

Whakarāpopototanga matua

Executive summary

2. On December 18, 2024, an email was received from local board services indicating that the Māngere-Ōtāhuhu Local Board had resolved for staff to initiate expressions of interest to lease the council-owned building, approximately 653m², located at 12-16 High Street, Ōtāhuhu 1062.

3. The Public Notice was published on 23 January 2025 in the Manukau Courier, and submissions closed on 21 February 2025.

4. Three applications were received, and an analysis and assessment of these applications was undertaken by staff.

5. All applications were discussed with the local board at a workshop held on 26 March 2025.

6. Staff received direction from the local board to include the names of groups that have been shortlisted for the 12-16 High Street, Ōtāhuhu 1062, in a formal business report for consideration. The two groups under consideration for granting a new community lease are Ōtāhuhu Youth Panel Incorporated and Ōtāhuhu Business Association Incorporated.

7. This report recommends granting a new community lease to Ōtāhuhu Youth Panel Incorporated for a term of 2 years, commencing with one five-year right of renewal.

8. This allows for maximum use of the site and aligns with the Māngere-Ōtāhuhu Local Board Plan 2023 Outcome:

· ‘Our People - Our people are our strength. Engaging with our diverse communities – from Māori, Pacific peoples, and children to rangatahi (youth) and senior people – enables us to provide the services and facilities they need, leading to better wellbeing.’

9. The land at 12-16 High Street, Ōtāhuhu 1062 is held in fee simple by the Auckland Council subject to the Local Government Act 2002.

10. Iwi engagement is required and took place in April 2025. No objections have been received.

11. A community outcomes plan will be appended to the lease as a schedule of the lease agreement.

12. If the local board decides to grant the lease, staff will work with the successful lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm either Ōtāhuhu Youth Panel Incorporated or the Ōtāhuhu Business Association Incorporated as the preferred applicant for granting of a new community lease at 12-16 High Street, Ōtāhuhu 1062

b) whakaae / grant a new community lease to the successful applicant for an area comprising approximately 653m2 located at 12-16 High Street, Ōtāhuhu on the land legally described as Lot 1 Deposited Plan 83294, contained in Record of Title NA39D/35, NA539/38, NA1964/87, NA1859/42 held in fee simple by the Auckland Council subject to the Local Government Act 2002 (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – two (2) years with one five (5) year right of renewal

ii) rent – $1300 plus GST per annum

iii) maintenance fee - $10,000 plus GST per annum

iv) Community outcomes plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan)

c) whakaae / approve all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the successful applicant for an area comprising approximately 653m2 located at 12-16 High Street, Ōtāhuhu

d) tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community lease to the successful applicant located at 12-16 High Street, Ōtāhuhu has been undertaken.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sports, and community facilities, including community leasing matters.

14. When a council-owned building becomes vacant, an expression of interest (EOI) process is recommended to engage the community for proposals to ensure the best community outcomes are delivered.

15. The local board directed staff to initiate an expression of interest (Expression of Interest) for parties interested in occupying the building.

16. The local board indicated a preference for a youth provider group for this building located at 12-16 High Street, Ōtāhuhu.

17. Staff advertised and sought applications; this included the community broker contacting groups who met the local board’s preference in the local board area.

18. Three applications were received. Staff assessed all applications, and the results were workshopped with the local board. Staff received direction from the local board to include the names of groups that have been shortlisted for the premises located at 12-16 High Street, Ōtāhuhu, in a formal business report for consideration. The two groups in consideration for the granting of a new community lease are Ōtāhuhu Youth Panel Incorporated and the Ōtāhuhu Business Association Incorporation.

19. Staff recommend offering the community lease to Ōtāhuhu Youth Panel Incorporated, as this group scored the highest through the assessment analysis process. In addition, Ōtāhuhu Youth Panel Incorporated's proposed use of the site aligns with the outcome of the Māngere-Ōtāhuhu Local Board Plan:

20. Furthermore, Ōtāhuhu Youth Panel Incorporated requires a premise in the local board area as their members reside within this area so they can continue to offer their service.

21. The Fatimah Foundation was not shortlisted as they are an exclusive faith-based organisation, which does not meet the Community Outcomes Guidelines.

Tātaritanga me ngā tohutohu

Analysis and advice

The land

22. The building is located at 12-16 High Street, Ōtāhuhu (Attachment A Site Plan). The land legally described as Lot 1 DP 83294, PT ALLOT 9 SEC 3 Village ŌTĀHUHU, PT ALLOT 9 SEC 3 Village ŌTĀHUHU, PT ALLOT 9 SEC 3 Village ŌTĀHUHU, PT ALLOT 9 SEC 3 Village ŌTĀHUHU, contained in Record of Title NA39D/35, NA539/38, NA1964/87, NA1859/42 held in fee simple by the Auckland Council subject to the Local Government Act 2002.

A building with a large window

AI-generated content may be incorrect.

Figure 1. Site plan: 12-16 High Street, Ōtāhuhu building is highlighted in red

23. The building is situated at 12-16 High Street, Ōtāhuhu. The building is owned by the council and is approximately 653 sqm in area.

24. The building is in good condition and comprises two large open spaces, a kitchen, and toilets.

Expressions of Interest process

25. At the expressions of interest closing date three applications had been received. The three applicants were:

· Ōtāhuhu Youth Panel Incorporated

· Ōtāhuhu Business Association Incorporated

· The Fatimah Foundation.

26. The applications were assessed using a weighting table to rate a range of criteria including:

· eligibility – is membership open or restricted

· local board’s preference – the local board requested that this space be designated for a group focused on youth engagement

· financial stability – did the group provide accounts, were the accounts audited, is the group reliant on council funding, is the group affiliated with a regional/national body

· group sustainability – is the group fully self-supporting or do they require greater outside support

· references – do the groups have supporting references

· building size, configuration, location – does the building meet the needs of the group, are any modifications required

· extent of usage – the hours per week the facility will be utilized

· sharing and collaboration – who is the group willing to share and collaborate with

· activity complies with land status – do the activities align with the classification of the land

· any requirements for resource and building consent

· do the group’s outcomes align with the local board plan and the Auckland Plan.

27. On 26 March 2025, staff presented their assessment findings to the local board at a workshop. The Ōtāhuhu Youth Panel Incorporated emerged as the highest-scoring applicant, excelling in several key areas:

· provided additional reference letters

· provided a comprehensive strategic plan outlining diverse funding sources,

· demonstrated a willingness to share the space with other community groups

· showcased its capability to effectively deliver local board outcomes to the community.

· plays a vital role in the community by offering services and programmes that benefit local youth.

Groups that meet the assessment criteria

Ōtāhuhu Youth Panel Incorporated

28. Founded in 2011, the organization achieved incorporation status in December 2024. Its mission is to unite and empower the youth of Ōtāhuhu and Māngere by fostering collaboration, leadership, and a strong sense of community. Through its initiatives, it provides a platform to amplify young voices and encourage active participation in shaping their communities.

29. They have collaborated with local schools such as King's College, Robertson Road, Southern Cross, McAuley, St Joseph's, Ōtāhuhu College, and NZMA to create the Ōtāhuhu Youth Panel.

30. In 2013, the panel hosted its first Youth Event, supported by funding from the Māngere-Ōtāhuhu Local Board and the Ōtāhuhu Town Hall. Over the years, this event has grown into an annual celebration of youth empowerment.

31. Key initiatives and achievements:

· Panama Christmas Food Drive: supporting families in need during the holiday season

· stream clean-ups: encouraging environmental sustainability efforts

· Ōtāhuhu tag modules: creating inclusive spaces for youth activities

· leadership & awareness programs: featuring initiatives like Volunteer Awards, Youth Leadership Programs, Stop Bullying Campaigns, and Suicide Prevention Workshops

· community event volunteering: assisting at events such as Family Fun Day, Health Expo, and Anzac Day commemorations

· homework support: offering tutoring and mentorship for youth

· fundraising events: raising funds for causes like Blue Day, Dunk it for Plunket, and Cancer Society

· Ōtāhuhu Youth Panel Incorporated currently has 21 members, with 728 frequent users and 263 casual users

· among its members, 38 per cent are aged 0-13 years, 35 per cent are between 14-21 years, 1 per cent are adults, and 8 per cent are over 65 years old. Additionally, 94 per cent of the members are residents while the remaining 6 per cent come from outside the area

· in terms of cultural representation, 52 per cent of members are of Pacific Island heritage, 30 per cent are Māori, 8 per cent are Asian, 5 per cent are New Zealand European, and 5 per cent identify as other. Gender distribution includes 51 per cent female, 42 per cent male, and 7 per cent gender-neutral members

· Ōtāhuhu Youth Panel Incorporated intends to use the building for more than 40 hours per week, offering programs such as youth employment support, a coffee hub, a bike hub, training sessions, CV workshops, and placement days.

Ōtāhuhu Business Association Incorporated

32. The Ōtāhuhu Business Association Incorporated has been managing the Ōtāhuhu Youth Space since being awarded the lease by the Māngere-Ōtāhuhu Local Board in 2017. This space operates as a shared community hub for Ōtāhuhu and serves as a drop-in center for youth, offering a variety of services, activities, and programs.

33. A youth facilitator oversees the drop-in center, which is open Monday to Friday from 3 PM to 6 PM. During these hours, students and young people can access technology, Wi-Fi, and recreational activities such as pool and table tennis. Additionally, the Ōtāhuhu Youth Space provides free programs for youth, including fitness classes, music lessons, and performing arts.

34. Some of the groups that hire the space for a charge of $30/hour:

· Bluelight Counties Manukau West

· The Auckland Pacific Wardens

· Ōtāhuhu Navy Cadets

· TWH Incorporated Society

· Le Taupou Manaia Dance Academy

· Free Tongan Dance Classes by Wolfgramm & Sons

· Rhema Church and Youth Studies

35. The Ōtāhuhu Business Association Incorporated is a community organization with the following key attributes:

· membership and usage: 15 groups, 150 youth and families as frequent users, 5 casual groups

· weekly visitors: 50 children (ages 0–13), 50 youth (ages 14–21), 30 adults (ages 22–65) and 20 seniors (ages 65+)

· membership demographics: 95 per cent local, 5 per cent from outside the area.

· ethnic composition: 60 per cent Pacific Island, 25 per cent Māori, 5 per cent Asian, 5 per cent New Zealand European, 5 per cent other

· gender split: 50 per cent female, 50 per cent male

· space utilisation: other occupancy Rate: Membership occupancy at 70%.

While the association hires space to various groups, details on the extent of usage (e.g. hours per week) remain unspecified.

Group that did not meet the assessment criteria

The Fatimah Foundation

36. Established in 2009, this community initiative focuses on promoting well-being through social, educational, and sporting programs tailored for ethnic Muslim youth. It also organizes outings for seniors and mothers, offers harm prevention and intervention support for youth and men and provides a range of social services. These include assistance with housing, education, job searches, emergency disaster relief, arts and heritage promotion and volunteer engagement.

37. Some of the programmes that they carry out:

· Youth Development: Focuses on building self-confidence and developing skills through activities such as boxing, Saturday Night soccer, and archery.

· AWHI Ora Women: Provides education, information, and socialization opportunities to support the integration and settlement of newcomers, self-settlers, and returnees.

· Men Den: Offers peer group workshops and a small-scale "Chai and Chat" coffee club (3-5 men) to foster transformative change and personal growth.

· Family Wellbeing: Addresses challenges stemming from family breakdowns through supportive and responsive initiatives.

38. The Fatimah Foundation's application does not specify the total number of members in the organization, nor does it include a detailed age breakdown of its members:

· demographics: 50 per cent of members are Middle Eastern, 37 per cent South Asian, 5 per cent Māori, 3 per cent New Zealand European and Somali, and 5 per cent Pacific Island

· gender distribution: 50 per cent female, 50 per cent male.

· services: the foundation provides services to both families and individuals across diverse cultural and ethnic communities, including:

o Afghan, Bangladeshi, Pakistani, Indian, Sri Lankan, Burmese, Rohingya.

o Māori and Pacific Island Muslim communities.

o Syrian, Middle Eastern, and European backgrounds.

Public notification and engagement

39. Under the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term is longer than six months in duration.

40. The Public Notice was published on 23 January 2025 in the Manukau Courier, and submissions closed on 21 February 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. It is anticipated that the activation of this building will not result in an increase of greenhouse gas emissions.

42. A shared community space will, however, decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunities and enable people to enjoy positive, healthy lifestyles and will increase capability and connections within the local community.

43. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

· use sustainable waste, energy, and water efficiency systems

· use eco-labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

44. Asset improvements and maintenance undertaken by the council will strive for maximum reuse and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycling) to ensure minimum impact on greenhouse gas emissions.

45. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net-zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

46. The granting of the proposed new community lease will have no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

47. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Figure 2: Image from Auckland Council Flood Viewer of 12-16 High Street, Ōtāhuhu.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. The following council staff have been consulted on the proposal - no objections to the proposed EOI have been received:

· Parks and Places Specialist, Parks and Community Facilities

· Facilities Manager, Parks, and Community Facilities

· Manager Area Operations, Parks and Community Facilities

· Community Broker – Māngere-Ōtāhuhu

· Sport & Recreation Lead – Active Recreation

· Senior Heritage Assets Advisor – Heritage Information & Advice.

49. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The proposed lease will benefit the community by enabling initiatives and programmes that create dedicated spaces for youth. These activities will engage and empower young people, support their personal development, encourage cultural exchange and foster active community participation. In doing so, they will also help strengthen community ties within the local board area and its surrounding communities.

51. The assessment of the application was discussed with the local board at its workshop on 26 March 2025. The local board indicated its in-principle support of the lease proposal.

52. The delivered activities align and support the Māngere-Ōtāhuhu Local Board Plan 2023 Outcome:

Tauākī whakaaweawe Māori

Māori impact statement

53. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

54. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans, and in Whiria Te Muka Tangata, Auckland Councils Māori Responsiveness Framework.

55. Community leasing aims to increase Māori well-being through targeted support for Māori community development projects.

56. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

57. Iwi engagement about the council’s intention to grant a new community lease for the building located at 12-16 High Street, Ōtāhuhu 1062 was undertaken in April 2025 with the number of iwi groups identified as having an interest in land in the local board area.

58. The engagement involved an email to all iwi identified as having an interest in the area, containing detailed information on the land, the lessee, and the lease proposal as per Section 4 of the Conservation Act 1987.

Mana whenua	Feedback
Te Ākitai Waiohua	Staff emailed Te Ākitai Waiohua information about the proposal and sought feedback, but did not receive a response.
Te Ahiwaru Trust	No opposition to this lease.
Te Kawerau ā Maki	Defers to Te Ākitai Waiohua and Te Ahiwaru Trust.
Ngāi Tai ki Tāmaki Ngāti Maru Ngāti Tamaoho Ngāti Tamaterā Ngāti Te Ata Ngāti Whanaunga Waikato-Tainui Ngāti Whātua o Ōrakei	Staff emailed these iwi groups with information about the proposal and sought feedback but did not receive a response.

Ngā ritenga ā-pūtea

Financial implications

59. All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of the council.

60. Staff have consulted with the Financial Strategy department of the council. No concerns were raised regarding the financial implications for the proposed new lease to the successful applicant at 12-16 High Street, Ōtāhuhu1062.

61. Ongoing maintenance of the asset will be covered by the council, which is accounted for in current and future budgets. An annual maintenance fee of $10,000.00 (plus GST) is charged to the group towards maintenance of the building. This covers building insurance, maintenance, and compliance costs.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62. Should the local board resolve not to grant the proposed community lease to Ōtāhuhu Youth Panel Incorporated at 12-16 High Street, Ōtāhuhu 1062, the group’s ability to obtain a premises in Ōtāhuhu to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome/s.

63. Should the local board resolve not to grant the proposed community lease to Ōtāhuhu Business Association Incorporated at 12-16 High Street, Ōtāhuhu 1062, the group’s ability to continue their current operation from this building will be impacted. This will have an adverse impact on the achievement of the desired local board plan outcome/s.

Ngā koringa ā-muri

Next steps

64. If the local board resolves to grant the proposed new community lease, staff will work with the successful applicant to finalise a lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	73
b ⇩	Community Outcomes Plan	75
c ⇩	Expense & Revenue Overview	77
d ⇩	Program Overview and Schedule	79
e ⇩	Targeted Numbers	85

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Proposed new community lease to Haumaru Housing Limited Partnership at 7 Coronation Road, Māngere Bridge.

File No.: CP2025/09542

Te take mō te pūrongo

Purpose of the report

1. To approve a new community lease to Haumaru Housing Limited Partnership for the council-owned hall at Bridge Court, located at 7 Coronation Road, Māngere Bridge.

Whakarāpopototanga matua

Executive summary

2. Haumaru Housing Limited Partnership is seeking a new community lease to continue occupying and operating the council-owned hall at Bridge Court, located at 7 Coronation Road, Māngere Bridge.

3. The group currently holds the lease on the building, which has reached final expiry on 19 May 2024. The lease is held over on a month-by-month basis until terminated or a new lease is granted.

4. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2023/2024 at their 26 July 2023 local board meeting (Resolution number MO/2023/84).

5. The group aims to be a leading provider of affordable rental housing for the elderly. These activities align with the local board plan 2023 outcome, Our Community.

6. The group is rather unique in that it is a Limited Partnership with The Selwyn Foundation owning 51 per cent shares, and 49 per cent of the shares are owned by Auckland Council.

7. The group has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance coverage, including public liability insurance, in place.

8. The proposed new community lease to Haumaru Housing Limited Partnership for the building at Bridge Court, located at 7 Coronation Road, Māngere Bridge was publicly notified. The notification appeared in the Manukau Courier on 3 April 2025 and the Auckland Council website, with a submission deadline of 2 May 2025. No submissions or objections were received.

9. This report recommends that a new community lease be granted to Haumaru Housing Limited Partnership for a term of two years commencing from the date of this report with one two year right of renewal.

10. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement and a community outcomes plan.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) karaati / grant under the Local Government Act 2002, a new community lease to Haumaru Housing Limited Partnership for 161 square meters (more or less) located at 7 Coronation Road, Māngere Bridge on the land legally described as Part Lot 3 Deposited Plan 57490 held in Record of Title NA49C/129 (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – 2 years, commencing from 21 May 2025, with a one 2-year right of renewal

ii) rent – $1,300 plus GST per annum

iii) maintenance fee- $5,000 plus GST per annum

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions to be in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement

c) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Haumaru Housing Limited Partnership located at Bridge Court Housing for Elderly Grounds located at 7 Coronation Road, Māngere Bridge has been undertaken

d) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the Haumaru Housing Limited Partnership at 7 Coronation Road, Māngere Bridge were received.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sports and community facilities, including community leasing matters.

12. Māngere-Ōtāhuhu Local Board approved the Community Facilities: Community Leases Work Programme 2023/2024 at their 26 July 2023 local board meeting (Resolution number MO/2023/84).

13. The progression of this lease to Haumaru Housing Limited Partnership located at 7 Coronation Road, Māngere Bridge, was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

14. Bridge Court Housing is located at 7 Coronation Road, Māngere Bridge (refer to Attachment A). The land is legally described as Part Lot 3 Deposited Plan 57490 held in Record of Title NA49C/129.

15. Haumaru Housing Limited Partnership holds a community lease for the council-owned land and building situated at 7 Coronation Road, Māngere Bridge.

16. The area proposed to be leased is 161 square meters (more or less)as outlined in Attachment A.

17. An annual subsidised maintenance fee for a council-owned building is charged to the tenant.

18. The building (hall) is primarily used by the group for, among other activities, village meetings, awareness programmes and Christmas functions.

Haumaru Housing Limited Partnership

19. Haumaru Housing Limited Partnership was established on 19 December 2016, and its primary purpose is to provide affordable housing for the elderly.

20. The group has 28 full-time paid employees and has housing/village locations all over Auckland. The group caters strictly to the elderly and part of the group’s criteria includes being the eligible age of the New Zealand National Superannuation scheme (currently 65).

21. The tenant has been operating from this site since at least 20 May 2020.

22. The group’s current community lease with the council commenced on 20 May 2020 and expired on 19 May 2022. The lease to the group is held over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

23. At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use.

24. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

25. The assessment of the application was workshopped with the local board on 26 March 2025. The local board indicated its in-principal support of the lease proposal.

Public notification and engagement

26. Under Section 138 of the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term is longer than six months.

27. The proposed new community lease to Haumaru Housing Limited Partnership for the building at Bridge Court Housing located at 7 Coronation Road, Māngere Bridge was publicly notified. The notification appeared in the Manukau Courier on 3 April 2025 and on the Auckland Council website with a submission deadline of 2 May 2025.

28. The cost of the public notification was met by the Parks and Community Facilities department of Auckland Council.

29. No submissions or objections to the notified proposal were received.

Assessment of the application

30. The group has submitted a comprehensive application supporting the new lease request and can demonstrate its ability to deliver rental housing services.

31. The group has provided financial information that show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

32. The group has all necessary insurance cover, including public liability insurance, in place.

33. A site visit was undertaken by staff on 11 March 2025, and the facility is well managed and maintained.

34. The group provides a valuable service to the local community by providing affordable rental housing to the elderly. This group is rather unique in that it is a Limited Partnership and 49 per cent of the shares are owned by Auckland Council.

35. If a lease were not granted, it would disrupt the operations of the group, which may inhibit its ability to provide its services to the elderly within the Māngere-Ōtāhuhu community. It is in the council’s interest to grant the lease, not only because of the impact it has on the community, but also because it is a large shareholder of the main company in the partnership.

36. A Community Outcomes Plan has been negotiated with the Haumaru Housing Limited Partnership to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

37. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

38. Staff recommend that a new community lease be granted to Haumaru Housing Limited Partnership for a term of 2 years commencing from the date of this report with one 2-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. It is anticipated that activation of the building will result in an increase of greenhouse gas emissions.

40. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

· use sustainable waste, energy, and water efficiency systems

· use eco-labeled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

41. Asset improvements and maintenance undertaken by the council will strive for maximum reuse and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycling) to ensure minimum impact on greenhouse gas emissions.

42. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net-zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

43. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Figure 1: Image of site at 7 Coronation Road, Māngere Bridge from Auckland Council flood viewer.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Council staff from the Customer and Community Services Directorate have been consulted and support the proposed lease. They recognise that it will enable the group to continue using the hall to deliver activities and programs for their residents.

45. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. The proposed lease will benefit the community by enabling initiatives that promote affordable housing for the elderly in the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

47. The assessment of the application was workshopped with the local board on 26 March 2025. The local board indicated its in-principle support of the lease proposal.

48. The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2023 priority areas:

· Our Community - We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks and open spaces must provide for the everchanging experiences of our residents now and in the future. We will do this this by partnering with mana whenua and our wider community

· Our People - Our people are our strength. Engaging with our diverse communities – from Māori, Pacific peoples, and children to rangatahi (youth) and senior people – enables us to provide the services and facilities they need, leading to better wellbeing.

Tauākī whakaaweawe Māori

Māori impact statement

49. Iwi engagement regarding the council’s intention to grant a new community lease for the council-owned building at 7 Coronation Road, Māngere Bridge was undertaken in February 2025. The engagement was conducted with iwi groups identified as having an interest in land within the Māngere-Ōtāhuhu Local Board area.

50. The Māngere-Ōtāhuhu Local Board has an enhanced relationship with Te Ākitai Waiohua and Te Ahiwaru Trust. In alignment with this, staff sent an email to Te Ākitai Waiohua and Te Ahiwaru Trust as part of the engagement process.

51. Other iwi groups with potential interests in the rohe were engaged via email, requesting feedback by 28 February 2025. These groups typically defer to Te Ākitai Waiohua and Te Ahiwaru Trust.

52. Iwi engagement regarding the proposed community lease for the council-owned building at 7 Coronation Road, Māngere Bridge, yielded the following responses:

· Te Ākitai Waiohua – no opposition to the lease

· Te Ahiwaru Trust – no feedback received

· Te Kawerau ā Maki – defers to Te Ākitai Waiohua and Te Ahiwaru Trust

· Ngāti Whātua Ōrākei – as the area falls outside their tribal takiwā, they defer to Te Waiohua as tangata whenua for the Māngere-Ōtāhuhu Local Board area

· Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Ngāti Whanaunga, and Waikato-Tainui – emailed for Mana Whenua feedback, no responses received.

53. No objections or requests for hui or kaitiaki site visits were received from the iwi and mana whenua groups who responded.

54. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through providing transitional housing and employment whilst upholding Māori culture and traditions.

55. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises that these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

56. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

57. Community leasing aims to increase Māori well-being through targeted support for Māori community development projects.

58. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

59. Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the new lease to Haumaru Housing Limited Partnership for the Council-owned building located at 7 Coronation Road, Māngere Bridge.

60. The group has confirmed that they have sufficient funds to cover the increased rent and maintenance costs if the new charges are implemented.

61. The group has confirmed that any increases in rent and maintenance charges will not be passed on to tenants.

62. Ongoing maintenance of the asset will be covered by the council, which is accounted for in current and future budgets. The group will be charged an annual maintenance fee of $5,000, which is in line with the Community Occupancy Guidelines 2012 (Updated July 2023).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. Should the local board resolve not to grant the proposed community lease to Haumaru Housing Limited Partnership for a council-owned building (hall) located at 7 Coronation Road, Māngere Bridge, the group’s ability to undertake all current and future activities and programmes will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

64. The new lease affords the group security of tenure, enabling them to attend to the scheduled maintenance of the facility.

65. Should the building become and remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset/s regardless of whether the budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

66. If the local board resolves to grant the proposed new community lease, staff will work with the Haumaru Housing Limited Partnership to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	97
b ⇩	Community Outcomes Plan	99

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Māngere Bowls and Sports Club Incorporated - renewal of lease at 372R Massey Road, Māngere East.

File No.: CP2025/09556

Te take mō te pūrongo

Purpose of the report

1. To grant Māngere Bowls and Sports Club Incorporated - renewal of lease at 372R Massey Road, Māngere East.at 372R Massey Road, Māngere East.

Whakarāpopototanga matua

Executive summary

2. The Māngere Bowls and Sports Club Incorporated has occupied a portion of Walter Massey Park since 1983 by way of a lease with the former Manukau City Council and, more recently, Auckland Council.

3. The group has changed its name to Māngere Bowls and Sports Club Incorporated from Māngere Bowling Club.

4. The Auckland Cook Islands Dart Association and Māngere Indoor Bowls conduct their programmes at the club. Both groups have been formally included in the constitution of the Māngere Bowls and Sports Club Incorporated.

5. The current lease commenced on 1 August 2013 and provides for an initial term of 10 years with one right of renewal for 10 years. The association has formally applied to the council to exercise its right of renewal provided under the lease agreement.

6. During February 2025, staff prepared a memorandum for the local board seeking its feedback about the renewal, utilising the council’s streamlined lease renewal process.

7. The lease agreement contains a rent review provision. This allows for the rental to be reviewed on the date of the renewal period. To align with the revised fees and charges under the Community Occupancy Guidelines (updated 1 July 2023), staff recommend that the rent be increased from $1.00 plus GST per annum to $1,300 plus GST per annum, in accordance with the guidelines.

8. Feedback provided by the local board via local board services with regards to the memorandum and subsequent recommended increase in rent was that the renewal be brought to the local board for a formal resolution at an upcoming business meeting. This process will result in the matter being recorded on a public agenda.

9. Staff have assessed the renewal application, and all conditions of the renewal have been met by the applicant. A site visit was undertaken by staff on 4 December 2023, and the facility appears to be in good condition and is well maintained.

10. The renewal of this lease was identified and approved by the local board as part of the Parks and Community Facilities: Community Leases Work Programme 2024/2025 at its 27 June 2024 business meeting (Resolution number MO/2024/80).

11. This report recommends that the Māngere-Ōtāhuhu Local Board grant Māngere Bowls and Sports Club Incorporated a renewal of its community lease for the land on which the Māngere Bowls and Sports Club Incorporated has its club located on Walter Massey Park (Attachment A).

12. If the local board resolves to grant the lease renewal, staff will work with Māngere Bowls and Sports Club Incorporated to finalise the renewal agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tuku / grant Māngere Bowls and Sports Club Incorporated a renewal of its lease agreement dated 1 August 2023 for 6600 square meters (more or less) of reserve land at Walter Massey Park, 372R Massey Road, Māngere East, legally described as Part LOT 6 Deeds Blue 65 - Part NA753/115, (Attachment A – site plan to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2023 and expiring 31 July 2033

ii) rent - $1,300 plus GST per annum.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

14. The Māngere Bowls and Sports Club Incorporated has occupied a portion of Walter Massey Park since 1983 by way of a lease with the former Manukau City Council and, more recently, Auckland Council.

15. The group has changed its name to Māngere Bowls and Sports Club Incorporated from Māngere Bowling Club.

16. Māngere Indoor Bowls and Auckland Cook Islands Darts Association have collaborated with Māngere Bowls and Sports Club Incorporated to use the facility.

17. Māngere Indoor Bowls and Auckland Cook Islands Darts Association have been added to the Māngere Bowls and Sports Club Incorporated constitution.

18. The current lease commenced on 1 August 2013 and provides for an initial term of 10 years with one right of renewal for 10 years. Māngere Bowls and Sports Club Incorporated has formally applied to the council to exercise its right of renewal provided under the lease agreement.

19. The renewal of this lease was identified and approved by the local board as part of the Parks and Community Facilities: Community Leases Work Programme 2024/2025 at their 27 June 2024 business meeting (Resolution number MO/2024/80).

20. Staff progressed with the leasing item during February 2025 by way of a ‘streamlined renewal’ memorandum to the local board.

Land

21. The land that Māngere Bowls and Sports Club Incorporated occupies at Walter Massey Park is legally described as Part LOT 6 Deeds Blue 65 - Part NA753/115. The land is subject to the requirements of the Reserves Act 1977 and is classified as a recreation reserve under the Act. The land classification legally supports a lease for the association’s activities.

Māngere Bowls and Sports Club Incorporated

22. The building is tenant-owned and sits on land legally described as part of Part LOT 6 Deeds Blue 65 - Part NA753/115 (refer to Attachment A or Figure 1). The land is classified as a Recreation Reserve.

23. The leased area is 6600 square meters (more or less), and the activities undertaken from the premises are in accordance with the land classification.

24. The tenant is a lawn bowls group with 50 members and 125 customers. The building appears to be well-maintained and in reasonably good condition.

25. The group predominantly consists of lawn-bowl players.

26. The group is a promoter of lawn bowls with 50 of its members representing New Zealand and is affiliated with Auckland Bowls and New Zealand Bowls.

27. The tenant maintains the facility for the benefit of the group members as well as the wider community. They also make their facilities available to the community for community hui.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

28. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. The association has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

Assessment of the lease application

29. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the association (as tenant) fulfils the renewal conditions of the lease.

30. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a. The tenant has complied with the lease and is not in breach of the current lease.

b. The tenant has provided the requisite written notice to renew the lease.

c. There is a continued need for the group to use the premises as it provides services to the community by provision of a facility for hire for social and recreational activities, and the premises are not required for any other purpose.

Rent review

31. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

32. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

33. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

34. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1,300 (+GST) per annum.

Local board discretion

35. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

36. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

37. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

38. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it can meet the revised rental.

Assessment of the lease application

39. The Māngere Bowls and Sports Club Incorporated has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements. Staff undertook a site visit on 4 December 2023, and at which time, observed that the association was maintaining its hall and improvements within its lease area.

a. The activity of the tenant and users of the premises supports the Māngere-Ōtāhuhu Local Board Plan 2023 outcome: Our Community

“Our diverse community needs flexible spaces and facilities for a wide variety of activities from sport and recreation to creativity and play for anyone at any age. Flexible spaces and facilities will encourage diverse people with similar interests to come together”.

b. The tenant is not in breach of any of the lease conditions.

c. The group has open membership, allowing anyone with an interest in the group’s activities to join, and caters to a wide variety of users.

d. The tenant’s financial accounts have a surplus with no known contingent liabilities.

e. The group sustains its activities predominantly through grants, membership fees, hireage, fundraising, and sponsorship.

f. The facility meets the needs of the group and is utilised morning, afternoon, and evening, seven days per week.

Table 1: Māngere Bowls and Sports Club Incorporated financial information

Total Trading income for the financial year ended 31 March 2024	Total Operating Expenditure	Trading Income less expenses
$ 96,771	$46,530	$50,054

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

41. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

42. Climate change does not have the potential to impact the lease. This is because the association’s hall and improvements are located clear of the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Staff sought feedback from the Service and Asset Planning Specialist, Service Investment and Programming. Their feedback is detailed in the table below and has been passed on to the group for their information.

Table 2: Wider council team feedback

Team

Feedback

Service and Asset Planning Specialist, Service Investment and Programming

We discussed that we have identified a gap and a need for indoor courts in South Auckland. I will also be suggesting that we conduct a site analysis at the Walter Massey Park, to identify the best site(s) for the proposed community centre and the potential indoor facility (two courts). I will be suggesting that we contract an external consultant to conduct the site analysis, and the scope of the analysis will include:

· The building(s) size, functions, and configuration (e.g., single or dual site; co-located facilities, which are either connected or separate buildings or one integrated facility)

· The opportunities and constraints of each site and configuration, including the wider impact on the park (e.g., lessee/s, existing buildings, contour, services, access/parking, benefits).

44. The proposed renewal of lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The renewal of this lease was identified and approved by the local board as part of the Parks and Community Facilities: Community Leases Work Programme 2024/2025 at their 27 June 2024 business meeting (Resolution number MO/2024/80).

46. The recommendations in this report support the Māngere-Ōtāhuhu Local Board Plan 2023 outcomes

‘Our Community’ (Our diverse community needs flexible spaces and facilities for a wide variety of activities from sport and recreation to creativity and play for anyone at any age. Flexible spaces and facilities will encourage diverse people with similar interests to come together)”.

Tauākī whakaaweawe Māori

Māori impact statement

47. As this is a lease renewal, engagement with iwi is not required.

Ngā ritenga ā-pūtea

Financial implications

48. There is no direct cost to the council associated with the grant of the renewal of the lease.

49. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300.00 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

50. A renewal of the lease will afford the association with the security of tenure and enable it to attend to the scheduled maintenance of its club room and improvements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. The Māngere Bowls and Sports Club Incorporated has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the association a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

52. If the local board resolves to grant the renewal of the lease, staff will work with Māngere Bowls and Sports Club Incorporated to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	109
b ⇩	GIS Aerial View of Auckland Council’s Hazard Map	111

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Proposed new community lease to Ōtāhuhu Historical Society Incorporated for rooms within the council-owned building,
12-16 High Street, Ōtāhuhu.

File No.: CP2025/09565

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Ōtāhuhu Historical Society Incorporated to continue its occupation and operations from part of the council-owned building located at 12-16 High Street, Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2. Ōtāhuhu Historical Society Incorporated seeks a new community lease to continue occupation and operation from the council-owned building at 12-16 High Street, Ōtāhuhu (previously the Ōtāhuhu Community Library Centre).

3. The lease to Ōtāhuhu Historical Society Incorporated (the society) for rooms within the council-owned building reached its final expiry on 30 September 2021. Since expiry, the lease agreement has been held over on a month-by-month basis on its existing terms and conditions.

4. The local board identified and approved the progression of the new lease as part of the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at its 18 May 2022 local board meeting (Resolution number MO/2021/86).

5. The society aims to encourage interest in the history of the Ōtāhuhu area and preserve items and photographs of historical importance. These activities align with outcomes from the Māngere-Ōtāhuhu Local Board Plan 2023.

· Outcome three – Protecting our environment and heritage for future generations.

· Outcome four – Celebrating our unique Tangata Whenua and Pasifika identities.

6. The society has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. Society has all the necessary insurance coverage in place, including public liability insurance.

7. In the case of a lessee occupying space within a council-owned building, a review of alternatives for the use of the lease area should be carried out as good practice. However, if the activities and or services of the incumbent lessee are needed in the area and the lessee is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

8. At its workshop on 7 June 2023, staff provided the local board with an assessment of the society’s application for a new lease for the rooms it occupies. At this time, the local board indicated its in-principle support of the proposed new lease.

9. The underlying land is held in fee simple by Auckland Council under the Local Government Act 2002, therefore, public notification of the proposed new community lease is required.

10. The proposed new community lease to the society for the rooms within the building at 12-16 High Street, Ōtāhuhu was publicly notified. The notification appeared in the Manukau Courier on 23 May 2024. Staff did not receive any objections during the public notification process.

11. Staff conducted a site visit on 24 August 2023, during which staff established that the facilities were well maintained and in good condition, commensurate with the age of the building.

12. Staff has negotiated a community outcomes plan with the society to identify the benefits it will provide to the community.

13. This report recommends that the local board grant the society a new community lease for the rooms it occupies and operates from within the council-owned building. The recommended term for tenure commencing from the date of this report is an initial term of five years and providing for one five-year right of renewal.

14. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tuku / grant, under the Local Government Act 2002, a new community lease to the Ōtāhuhu Historical Society Incorporated for approximately 50 square meters (more or less) of the council-owned building located at 12-16 High Street, Ōtāhuhu on land legally described as Lot 1 Deposited Plan 83294 and Part Allotment 9 SEC 3 Ōtāhuhu Village. The land is held in fee simple by Auckland Council under the Local Government Act 2002 (Attachment A – site plan), subject to the following terms and conditions:

i) term – five years, commencing 21 May 2025 with one five-year right of renewal

ii) rent – $1300.00 plus GST per annum

iii) operational charge - $2,250.00 plus GST per annum

iv) community outcomes plan - to be appended to the lease agreement as a schedule (Attachment B – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (updated 1 July 2023) and the Local Government Act 2002

c) tuhi tīpoka / note that public notification and iwi engagement about Auckland Council’s intention to grant a new community lease to the Ōtāhuhu Historical Society Incorporated for rooms within the council-owned building located at 12 – 16 High Street Ōtāhuhu was undertaken in May 2024 and February 2025, respectively

d) tuhi tīpoka / note that staff did not receive any objections to the notified proposal of the new community lease to the Ōtāhuhu Historical Society Incorporated for rooms within the council-owned building at 12-16 High Street, Ōtāhuhu.

Horopaki

Context

15. Local boards have the allocated authority relating to local recreation, sports, and community facilities, including community leasing matters.

16. The Mangere-Ōtāhuhu Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2022/2023 at its local board business meeting of 18 May 2022 (resolution number MO/2021/86).

17. The progression of this lease to the society for rooms within the council-owned building at 12-16 High Street, Ōtāhuhu was an item on the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

18. The society occupies rooms within the council-owned building located at 12-16 High Street, Ōtāhuhu (Attachment A – site plan). The underlying land is legally described as Lot 1 Deposited Plan 83294 and Part Allotment 9 SEC 3 Ōtāhuhu Village and is held in fee simple by Auckland Council under the Local Government Act 2002.

19. The society’s current community lease commenced on 1 October 2006 and expired on 30 September 2021. The society’s lease agreement is holding over on a month-by-month basis on its existing terms and conditions until terminated or a new lease is granted.

20. An OPEX fee is applied to leased spaces within council-owned buildings and is calculated at $45.00 per square meter (of occupied space), per annum. In this instance, staff have recommended that the OPEX fee payable by the society is the annual amount of $2,250.00 plus GST (calculated on 50 square meters at $45.00 per square meter).

21. The society utilises its occupied rooms within the building to provide a place for the community to visit and reference their interest in the history of the Ōtāhuhu area. Items and photographs of importance can be accessed.

Ōtāhuhu Historical Society Incorporated

22. The Ōtāhuhu Historical Society Incorporated was established in 1976, and its primary purpose is to collect and preserve the history of Ōtāhuhu and adjacent areas.

23. The society has 86 members, with the majority being of a mature demographic. A volunteer contingent of 13 key members ensures activities such as bus trips, historic walks, and annual get-togethers are organised. The museum and archives room are open to the public on Wednesdays, from February to November, on an annual basis from 10 am -12 pm.

24. The society has occupied and operated from its rooms within the council-owned building at 12-16 High Street, Ōtāhuhu, since October 2006.

Tātaritanga me ngā tohutohu

Analysis and advice

25. At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be undertaken as good practice. An expression of interest process can be undertaken to gauge interest and best use.

26. However, if the activities or services offered by the incumbent lessee are needed in the area and the lessee is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

27. At its workshop of 7 June 2023, staff provided the local board with an assessment of the society’s application for a new lease for the rooms it occupies. At this time, the local board indicated its in-principle support of the proposed new lease.

Public notification and engagement

28. Under Section 138 of the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term of tenure is more than six months duration.

29. The proposed new community lease to the society for the rooms within the council-owned building at 12-16 High Street, Ōtāhuhu was publicly notified. The notification appeared in the Manukau Courier on 23 May 2024. Staff did not receive any objections during the public notification process.

30. The cost of the public notification was met by the council’s Parks and Community Facilities Department.

31. Engagement undertaken with mana whenua is detailed in paragraphs 47 – 50.

Assessment of the application

32. The Ōtāhuhu Historical Society Incorporated has submitted a comprehensive application supporting its request for a new lease. It was able to demonstrate its ability to deliver the service of preservation of items of historical importance for the Ōtāhuhu area and community.

33. The Ōtāhuhu Historical Society Incorporated has provided financials that show that accounting records are being kept, funds are being managed appropriately, and there are sufficient funds to meet liabilities.

34. The Ōtāhuhu Historical Society Incorporated has all necessary insurance cover, including public liability, in place.

35. A site visit has been undertaken by staff, and the facility is well managed and maintained.

36. The society provides a valuable service to the local community by preserving the historical information, items, and heritage of the Ōtāhuhu and adjoining areas, including Southdown, Westfield, and Middlemore.

37. Staff has negotiated a community outcomes plan with the society to identify the benefits it will provide to the community. If approved by the local board, the plan will be attached as a schedule to the lease agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. Staff anticipate that the continued occupation of the building will not result in an increase in greenhouse gas emissions. The building is a shared community space. The shared space will provide opportunities and enable people to enjoy positive, healthy lifestyles and will increase capability and connections within the local community.

39. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

· use sustainable waste, energy, and water efficiency systems

· use eco-labeled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

40. Asset improvements and maintenance undertaken by the council will strive for maximum reuse and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycling) to ensure minimum impact on greenhouse gas emissions.

41. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net-zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

42. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Council staff from within the Customer and Community Services Directorate have been consulted. Staff are supportive of the proposed new lease as it will allow the society to continue with its activities and services offered within the community that it serves.

44. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The proposed lease will benefit the community by enabling initiatives that promote the preservation of important historical items, information, and photos of interest, for the Mangere-Ōtāhuhu Local Board area and its surrounding communities. The Ōtāhuhu Historical Society Incorporated issues a newsletter, the Ōtāhuhu Despatch, monthly from February to November.

46. At its workshop of 7 June 2023, staff provided the local board with an assessment of the society’s application for a new lease for the rooms it occupies. At this time, the local board indicated its in-principle support of the proposed new lease.

47. The delivered activities align with the Mangere-Ōtāhuhu Local Board Plan 2023 outcomes and objectives:

Table One: 2023 Mangere-Ōtāhuhu Local Board Plan outcomes and objectives.

Outcome	Objective
Protecting our environment and heritage for future generations	Continue to deliver programmes through our libraries that support te ao Māori by involving local Māori communities in the planning and implementation of these programs to ensure cultural authenticity and respect. Actively working with local Māori communities, language experts, and cultural advisors in the planning and implementation of these initiatives to ensure cultural authenticity and respect. By celebrating te ao Māori and nurturing the growth of te reo Māori, contributing to the preservation and revitalization of this invaluable cultural heritage
Celebrating our unique Tangata Whenua and Pasifika identities	As a vibrant, whanau-oriented community, we value our cultures, connectedness, and creative expression. We will elevate our Maori and Pasifika identities, while working to improve outcomes for all

Tauākī whakaaweawe Māori

Māori impact statement

48. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

49. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

50. During February 2025, staff engaged with mana whenua identified as having an interest in land in the Māngere-Ōtāhuhu Local Board area about the council’s intention to grant a new community lease to the society for rooms within the council-owned building.

51. Of priority to the Māngere-Ōtāhuhu Local Board is an enhanced relationship with Te Ākitai Waiohua and Te Ahiwaru Trust, respectively.

52. With regard to these relationships, staff arranged and attended a kanohi ki te kanohi (face-to-face) hui with Te Ākitai Waiohua and an online meeting with Te Ahiwaru Trust. Staff presented this lease proposal and other work programme items, for consideration.

53. Te Ākitai Waiohua and Te Ahiwaru Trust, respectively, confirmed their support for all items presented. Other iwi groups that may have an interest in this rohe have been engaged via email with the request for feedback by (28 February 2025). Typically, these groups defer to Te Ākitai Waiohua and Te Ahiwaru Trust.

· Te Ākitai Waiohua - no opposition to this lease

· Te Ahiwaru Trust - no opposition to this lease

· Te Kawerau ā Maki - defers to Te Ākitai Waiohua and Te Ahiwaru Trust

· Ngāti Whātua Ōrakei - as these areas are outside of our tribal takiwā, we defer to Te Waiohua as tangata whenua for your local board area

· Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Ngāti Whanaunga, and Waikato-Tainui - have been emailed with a request for feedback, but staff have not received any feedback.

54. The society has agreed, via the community outcomes plan, to deliver Māori outcomes that reflect its local community as per Attachment B of this report. The lease for rooms will benefit Māori and the wider community by providing opportunities for education on culture, tikanga and kawa (customs and protocols).

Ngā ritenga ā-pūtea

Financial implications

55. All costs relating to the advertisement of the council’s intention to grant the proposed lease were borne by the Parks and Community Facilities Department of Auckland Council.

56. Staff have consulted with the lead financial advisor for the local board. No concerns were raised regarding the financial implications for the proposed new lease to the society for rooms within the building at 12-16 High Street, Ōtāhuhu.

57. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101).

58. The annual rent for community occupancy has been increased from $1.00 plus GST per annum (if demanded) to $1,300.00 plus GST per annum. This charge equates to approximately $25.00 per week.

59. Additionally, the amendments also increased the maintenance fees for community occupancy. OPEX fees applicable to lessees occupying portions within council-owned buildings were increased in 2024, from $25.00 to $45.00 per square meter, plus GST per annum.

60. The society duly applied to the council for a new lease in 2021, in good faith, well prior to the increases in fees and charges applicable to community leases, as adopted in 2023. In accordance with the Auckland Council Community Occupancy Guidelines (effective 1 July 2023), which inform staff recommendations, in this instance, staff have recommended rental of $1300 plus GST.

61. If the local board chooses to retain the level of rent at $1.00 plus GST per annum (if demanded), there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,300.00 plus GST per annum during the five-year initial term of the lease. The level of rent is to be reviewed on renewal of the lease.

62. Ongoing asset maintenance will be covered by the council, which is accounted for in current and future budgets. The society will be charged the applicable OPEX fee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. Should the local board resolve not to grant the proposed community lease to the society for rooms within the council-owned building at 12-16 High Street, Ōtāhuhu, the society’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

64. If the local board resolves to grant the proposed new community lease, staff will work with the Ōtāhuhu Historical Society Incorporated to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan – showing portion of building occupied and subject to the lease proposal of the council-owned building located at 12-16 High Street, Ōtāhuhu	121
b ⇩	Community Outcomes Plan	123

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Classification of reserve land at 366 Massey Road, Māngere East, to legally support the grant of a community lease to Strive Community Trust and grant of a community lease to Strive Community Trust.

File No.: CP2025/09568

Te take mō te pūrongo

Purpose of the report

1. To classify an unclassified reserve as local purpose (community buildings) reserve at Walter Massey Park, 366 Massey Road, Māngere East to legally support the grant of a new community lease to Strive Community Trust and to grant a new community lease to Strive Community Trust for a portion of the council-owned building it occupies on the park.

Whakarāpopototanga matua

Executive summary

2. Strive Community Trust (the trust) has occupied a portion of the council-owned building at Walter Massey Park, 366 Massey Road, Māngere East, for well over a decade under the terms of a community lease with the council. The lease commenced 1 June 2011 for one term of three years, effecting expiry 31 May 2014.

3. At its business meeting of 9 December 2015, the Māngere-Ōtāhuhu Local Board granted the trust a new community lease for the portion of the council-owned building it occupies on Walter Massey Park (MO/2015/214). The term of tenure of the lease provided for an initial term of five years commencing 1 June 2014 and one right of renewal for five years, expiring 31 May 2024.

4. Between the period 2014 – 2019, in accordance with resolution number MO/2015/214, staff drafted a community lease agreement. Staff have recently established that this agreement was neither signed by the trust nor executed by the council through oversight.

5. As such, the trust has occupied its portion of the council-owned building under the terms and conditions of the lease agreement granted in 2011, which has been holding over on its existing terms and conditions since 31 May 2014.

6. The trust seeks a new community lease to continue its occupation and operation from the premises and has formally applied to the council.

7. On checking the status of the underlying land, staff discovered that the parcel of land occupied by the trust at 366 Massey Road, Māngere East, was subject to the provisions of the Reserves Act 1977 and unclassified. The land must be formally classified to legally support the granting of a new community lease to the trust.

8. All statutory processes required in relation to the proposed classification have now been satisfied.

9. Prior to recommending the grant of any lease, staff seek feedback from wider council colleagues, typically those colleagues tasked with taking a strategic view of relevant parks and places.

10. In this instance, the council’s service and asset planning specialist provided feedback, taking a conservative view on the recommended standard term of tenure (i.e. an initial term of five years with one right of renewal for five years). This view was driven by the identified gap in the need for indoor courts in South Auckland and the potential for two indoor courts and a new community centre to be constructed at the park as part of the local board’s master plan process.

11. Because of the potential for the provision of new facilities, a site analysis of the park will be required, which may impact the existing building occupied by the trust. As such, staff recommend tenure of an initial term of five years with one right of renewal for five years containing an early termination clause that can be invoked at any stage during either five-year term. This will provide the council with the ability to serve the trust with 12 months’ notice to vacate its lease area should the underlying land be required as the location for any new facilities in the future.

12. This report recommends that the Māngere-Ōtāhuhu Local Board exercise its delegated authority under Section 16(2A) of the Reserves Act 1977 to classify Lot 6 Deposited Plan 42220 as to its primary purpose.

13. In addition to the necessary classification, this report also recommends that the Māngere-Ōtāhuhu Local Board grant the trust a new community lease for the portion of the council-owned building it occupies and operates from, at Walter Massey Park, 366 Massey Road, Māngere East.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / resolve, pursuant to section 16(2A) of the Reserves Act 1977, to classify land at Walter Massey Park, 366 Massey Road, Māngere East legally described as Lot 6 Deposited Plan 42220 as local purpose (community buildings) reserve (Attachment A – GIS aerial view of land parcel to be classified to the agenda report)

b) tuku / grant, under section 61(2A)(a) of the Reserves Act 1977 a community lease to Strive Community Trust for a 206 square metre (more or less) portion of the council-owned building on land at Walter Massey Park, 366 Massey Road, Māngere East legally described as Lot 6 Deposited Plan 42220 (Attachment B – site plan to the agenda report) subject to the following conditions:

i) term – an initial term of five years with one right of renewal for five years commencing 21 May 2025

ii) inclusion of an early termination clause applicable to the five-year initial term and the five-year right of renewal term of the lease providing the council with the ability to serve the trust with 12 months’ notice to vacate the premises should the underlying land at the park be required as the location for any new facilities in the future

iii) rent - $1,300.00 plus GST per annum

iv) operational expenditure fee - $9,270.00 plus GST per annum

v) the inclusion of the approved community outcomes plan appended as a schedule to the lease agreement

c) whakaae / approve the Strive Community Trust Community Outcomes Plan (Attachment C – community outcomes plan to the agenda report).

Horopaki

Context

14. This report considers the land issues impacting leasing matters with respect to the trust and its formal occupation of the portion of the council-owned building it occupies at Walter Massey Park, 366 Massey Road, Māngere East.

15. Local boards hold delegated authority under Section 16(2A) of the Reserves Act 1977 to classify all council-owned reserves.

16. The trust has formally applied to the council for a new community lease for the portion of the council-owned building it occupies at Walter Massey Park, 366 Massey Road, Māngere East.

17. Māngere-Ōtāhuhu Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing and licensing matters within its rohe (geographical area).

18. This leasing project is listed as item number 4228 on the Māngere-Ōtāhuhu Local Board 2023/2024 community leasing work programme (Resolution number MO/2023/84).

Tātaritanga me ngā tohutohu

Analysis and advice

Location and mechanism for classification

19. The subject land, Walter Massey Park, 366 Massey Road, Māngere East, is legally described as Lot 6 Deposited Plan 42220.

20. In accordance with section 16(2A) of the Reserves Act 1977, the local authority shall by resolution classify reserves according to their principal or primary purpose. Local boards hold delegated authority under Section 16(2A) of the Reserves Act to classify all council-owned reserves.

21. While there is no provision under the Reserves Act requiring the council to publicly notify its intention to classify any reserve in terms of Section 16(2A) of that Act, engagement with iwi is still necessary in terms of Section 4 of the Conservation Act 1987. Engagement is detailed in paragraphs 48-51.

22. Note that while the iwi engagement detailed below relates specifically to the lease proposal, it is reasonable to assume that the response “no opposition to this lease” would also stand in the context of the legal requirement to classify the underlying land to support the grant of a lease agreement.

23. A land survey is not necessary as staff recommend classifying the whole of the land parcel as a local purpose (community buildings) reserve.

Lease to Strive Community Trust

24. At its business meeting of 9 December 2015, the Māngere-Ōtāhuhu Local Board granted the trust a new community lease for the portion of the council-owned building it occupies on Walter Massey Park (MO/2015/214). The term of tenure of the lease provided for an initial term of five years commencing 1 June 2014 and one right of renewal for five years, expiring 31 May 2024.

25. Between the period 2014 – 2019, in accordance with resolution number MO/2015/214, staff drafted a community lease agreement. Staff has recently established that this agreement was neither signed by Strive Community Trust nor executed by the council through oversight.

26. As such, the trust has occupied its portion of the council-owned building under the terms and conditions of the lease agreement granted in 2011, which has been holding over on its existing terms and conditions since 31 May 2014.

27. The trust seeks a new community lease to continue its occupation and operation from the premises and has formally applied to the council.

28. Classification of the parcel of land at 366 Massey Road, Māngere East in accordance with staff recommendations will legally support the proposed grant of a new community lease to the trust.

29. Prior to recommending the grant of any lease, staff seek feedback from wider council colleagues, typically those colleagues tasked with taking a strategic view of relevant parks and places.

30. In this instance, the council’s service and asset planning specialist provided feedback, taking a conservative view on the recommended standard term of tenure (i.e., an initial term of five years with one right of renewal for five years). This view was driven by the identified gap in the need for indoor courts in South Auckland and the potential for two indoor courts and a new community centre to be constructed at the park as part of the local board’s master plan process.

31. Because of the potential for the provision of new facilities, a site analysis of the park will be required, which may impact the existing building occupied by the trust. As such, staff recommend tenure of an initial term of five years with one right of renewal for five years, containing an early termination clause that can be invoked at any stage during either five-year term. This will provide the council with the ability to serve the trust with 12 months’ notice to vacate its lease area should the underlying land be required as the location for any new facilities in the future.

Strive Community Trust

32. The trust has submitted a comprehensive application supporting its request for a new lease for the rooms it occupies within the council-owned building at the park.

33. The trust provides a valuable service to the local community by providing counseling, crisis intervention, education, training, budgeting, life skills, and social work. These services are crucial in a community considered to be in a lower socioeconomic area.

34. The trust provides essential services to its community’s most vulnerable. If the lease is not granted, it will disrupt the services of the trust, which will, in turn, directly affect those members of the community who are most in need.

35. The trust has provided financials that show that accounting records are being kept, funds are being managed appropriately, and there are sufficient funds to meet liabilities. The trust has all necessary insurance cover, including public liability insurance, in place.

36. During April 2024, staff undertook a site visit and found the facility well managed and maintained.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net-zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

38. This is an administrative report, and the decision from the local board does not have any direct impact on greenhouse gas emissions. The proposal continues an existing activity and does not introduce new sources of emissions.

39. The subject land area is not located directly within a flood plain of a 1-in-100 years rainstorm event by river or surface flooding (Attachment D shows the lease area in relation to flood plains and flood-prone areas).

40. The site is not subject to other potential climate change impacts and hazards such as coastal inundation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Staff sought feedback from relevant council teams about the proposed classification. Their feedback is detailed in the table below:

Table 1: relevant council team feedback

Team

Feedback

Service and Asset Planning Specialist, Service Investment and Programming.

We discussed that we have identified a gap and a need for indoor courts in South Auckland. I will also be suggesting that we conduct a site analysis at the Walter Massey Park, to identify the best site(s) for the proposed community centre (to incorporate Strive and Mangere East Access Trust), and the potential indoor facility (two x courts). I will be suggesting that we contract an external consultant to conduct the site analysis, and the scope of the analysis will include:

· The building(s) size, functions and configuration (e.g., single or dual site; co located facilities, which are either connected separate buildings or one integrated facility)

· The opportunities and constraints of each site and configuration, including the wider impact on the park (e.g., lessee/s, existing buildings, contour, services, access/parking, benefits).

Parks Specialist, Parks Sports and Recreation.

I have no objections to the application; however, I know the service and asset planning specialist (unless plans have changed) was looking at community facilities as part of the portfolio review. Walter Massey and its layout of facilities was an item up for discussion.

It might be worth checking in with regarding the potential 10-year lease (total).

42. The proposed classification of land has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The proposed lease will benefit the Māngere-Ōtāhuhu Local Board area and its surrounding communities by enabling initiatives and services including Family Support, Youth, Transitional Housing, and Social Works in Schools.

44. The assessment of the application was workshopped with the local board on 10 April 2024. The local board indicated its in-principle support of the proposed new lease.

45. The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2023 priority area(s):

· Our community - We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks and open spaces must provide for the everchanging experiences of our residents now and in the future. We will do this this by partnering with mana whenua and our wider community

Tauākī whakaaweawe Māori

Māori impact statement

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises that these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

47. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

48. During February 2025, staff undertook engagement with mana whenua groups about the council’s intention to grant a new community lease for the council-owned building at Walter Massey Park located at 366 Massey Road, Māngere East.

49. Of priority to the Māngere-Ōtāhuhu Local Board is an enhanced relationship with Te Ākitai Waiohua and Te Ahiwaru Trust. With respect to this relationship, staff arranged and attended a face-to-face hui with Te Ākitai Waiohua and an online meeting with Te Ahiwaru Trust.

50. Staff engaged and presented this matter, and other work programme items for consideration. Te Ākitai Waiohua and Te Ahiwaru Trust, respectively, have each confirmed their support for all items presented.

51. Other iwi groups that may have an interest in this rohe were engaged via email with a request to submit feedback by 28 February 2025. Typically, these groups defer to Te Ākitai Waiohua and Te Ahiwaru Trust. The table below contains feedback from mana whenua and iwi groups:

Table 2: Feedback from mana whenua and iwi groups:

Mana whenua	Feedback
Te Ākitai Waiohua	No opposition to this lease.
Te Ahiwaru Trust	No opposition to this lease.
Te Kawerau ā Maki	Defers to Te Ākitai Waiohua and Te Ahiwaru Trust.
Ngāti Whātua o Ōrakei	As these areas are outside of our tribal takiwā, we defer to Te Waiohua as tangata whenua for your local board area.
Ngāi Tai ki Tāmaki Ngāti Maru Ngāti Tamaoho Ngāti Tamaterā Ngāti Te Ata Ngāti Whanaunga Waikato-Tainui	Staff emailed these iwi groups with information about the proposal and sought feedback but did not receive a response.

52. The trust has agreed, via its community outcomes plan, to deliver Māori outcomes that reflect its local communities as per Attachment C of this report. By virtue of the lease agreement to the trust for rooms within the council-owned building, Māori and the wider community may benefit by the trust’s provision of education opportunities, transitional housing, and employment whilst upholding Māori culture and traditions.

Ngā ritenga ā-pūtea

Financial implications

53. There is no direct cost to council associated with the proposed classification of land at 366 Massey Road, Māngere East.

54. Staff has recommended that the annual rent payable in the amount of $1,300.00 plus GST is charged in accordance with the updated Auckland Council Community Occupancy Guidelines, effective 1 July 2023. The increase in annual rent from $1.00 plus GST (if demanded) to $1,300.00 provides local boards with a financial lever to ease their respective budgetary constraints.

55. Conversely, in accordance with the Auckland Council Community Occupancy Guidelines, local boards still hold the ability to vary staff recommendations relating to the rental amount for leased premises.

56. If the board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top-up the community lease revenue budget. However, the board will not have the benefit of the additional revenue if rent is not increased.

57. Lessees that occupy a portion of a council-owned building are charged an annual operational expenditure (OPEX) fee. OPEX fees cover utility costs (e.g. electricity and water, etc), building insurance and maintenance. The OPEX fee is calculated on the square metres of occupied space at $45.00 per square metre, plus GST.

58. In this instance, the trust occupies a 206 square metre portion of the council-owned building. As such, the annual OPEX fee is $9,270.00 plus GST per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Under the Reserves Act, if the reserve is not classified according to the activities that are being undertaken on the reserve, the council cannot legally grant a new community lease.

60. Should the local board resolve not to grant the trust a new community lease, this will negatively impact the trust’s operations and resulting service provision.

Ngā koringa ā-muri

Next steps

61. Subject to the Māngere-Ōtāhuhu Local Board resolving to classify Lot 6 Deposited Plan 42220 as a local purpose (community buildings) reserve and granting Strive Community Trust a new lease, staff will:

· finalise the necessary statutory administrative requirements

· prepare the lease documentation for signing and sealing by the trust and execution by the council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view of the land parcel to be classified	133
b ⇩	Site Plan	135
c ⇩	Community outcomes plan	137
d ⇩	Hazard Viewer	139

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Classification of reserve land at Māngere Recreation Grounds 66R Mascot Avenue, to legally support the grant of a lease to Te Oranga Kaumatua Kuia Disability Support Services Trust and grant of a lease to Te Oranga Kaumatua Kuia Disability Support Services Trust.

File No.: CP2025/09576

Te take mō te pūrongo

Purpose of the report

1. Classify a currently unclassified recreation reserve at Māngere Recreation Grounds, 66R Mascot Avenue, Māngere, to legally support the granting of a new community lease to Te Oranga Kaumatua Kuia Disability Trust.

2. Grant a new community lease to Te Oranga Kaumatua Kuia Disability Trust for the council-owned building it occupies on the Māngere Recreation Grounds.

Whakarāpopototanga matua

Executive summary

3. Te Oranga Kaumatua Kuia Disability Support Services Trust (the trust) holds the lease on the building, which reached final expiry on 31 May 2024. The lease agreement is holding over on a month-by-month basis on its existing terms and conditions until terminated or a new lease is granted.

4. The trust seeks a new community lease to continue its occupation and operations from the council-owned building at Māngere Recreation Grounds, 66R Mascot Avenue, Māngere.

5. The trust provides health and disability services to older people 65 years and over, with a particular focus on Māori. These activities align with the local board plan 2023 outcome – Our People and Our Community.

6. The trust has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The trust has all the necessary insurance covers, including public liability and building insurance, in place.

7. On checking the status of the underlying land, staff discovered that the parcel of land comprising Māngere Recreation Grounds at 66R Ascot Avenue, Māngere (as occupied by the trust) was subject to the provisions of the Reserves Act 1977 and unclassified. The land must be formally classified to legally support the grant of a new community lease to the trust.

8. Public notification was required under the Reserves Act 1977 prior to any lease being granted to the trust for the council-owned building. The reason for this was two-fold:

a) there isn’t an adopted reserve management plan for the reserve land at Māngere Recreation Grounds, 66R Ascot Avenue (aside from the land sitting unclassified)

b) as the activity is of a local purpose nature on land held as a recreation reserve, a lease must be issued under section 73(3) of the Reserves Act 1977, which requires prior public notification.

9. All statutory processes required in relation to the proposed classification and grant of a new lease have now been satisfied.

10. This report recommends that the Māngere-Ōtāhuhu Local Board exercise its delegated authority under Section 16(2A) of the Reserves Act 1977 to classify the land parcel as detailed in the table below:

Table 1: land information

Legal description

Current land status

Recommended classification

Considerations

Lot 2 Deposited Plan 64741

Unclassified recreation reserve

Recreation reserve

This classification legally supports the grant of a new lease to Te Oranga Kaumatua Kuia Disability Trust to be issued under section 73(3) of the Reserves Act

11. In addition to the necessary classification, this report also recommends that the Māngere-Ōtāhuhu Local Board grant the trust a new community lease for the council-owned building it occupies and operates from, Māngere Recreation Grounds, 66R Mascot Avenue, Māngere.

12. At its business meeting of 26 July 2023, the local board approved Community Facilities: Community Leases Work Programme 2023/2024 (Resolution number MO/2023/84). This leasing item was listed on the work programme.

13. This report recommends that the local board grant a new community lease to Te Oranga Kaumatua Kuia Disability Support Services Trust for a term of five years, with one five-year right of renewal.

14. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / approve the classification of land at Māngere Recreation Grounds, 66R Ascot Avenue, Māngere (Attachment A – GIS aerial view of the land parcel to be classified), legally described as Lot 2 Deposited Plan 64741 as recreation reserve, pursuant to section 16(2A) of the Reserves Act 1977

b) karaati / grant under Section 73(3) of the Reserves Act 1977, a new community lease to Te Oranga Kaumatua Kuia Disability Support Services Trust for the council-owned building comprising 191 square meters (more or less) at Māngere Recreation Grounds, 66R Mascot Avenue, Māngere on land legally described as Lot 2 Deposited Plan 64741 held in Record of Title NA29A/1400 (Attachment B – Site Plan to the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 21 May 2025, with one five-year right of renewal

ii) rent – $1,300 plus GST per annum

iii) subsidized maintenance fee - $5,000 plus GST per annum

iv) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (Attachment C – Community Outcomes Plan to the agenda report).

c) whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement

d) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Te Oranga Kaumatua Kuia Disability Support Services Trust for the council-owned building at Māngere Recreation Centre, 66R Mascot Avenue, Māngere has been undertaken

e) tuhi ā-taipitopito / note that staff did not receive any objections to the notified proposal of the new community lease to Te Oranga Kaumatua Kuia Disability Support Services Trust for the council-owned building at Māngere Recreation Grounds located at 66R Mascot Avenue, Māngere.

Horopaki

Context

15. This report considers the land issues impacting leasing matters with respect to Te Oranga Kaumatua Kuia Disability Support Services Trust and its formal occupation of the council-owned building it occupies at Māngere Recreation Grounds, 66R Mascot Avenue, Māngere.

16. Local boards hold delegated authority under Section 16(2A) of the Reserves Act 1977 to classify all council-owned reserves.

17. Māngere-Ōtāhuhu Local Board approved the Community Facilities: Community Leases Work Programme 2023/2024 at its local board business meeting of 26 July 2023 (resolution number MO/2023/84).

18. The progression of this lease to Te Oranga Kaumatua Kuia Disability Support Services Trust for the council-owned building located at 66R Mascot Avenue, Māngere was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

19. The council-owned building comprising 191 square metres (more or less) is located at 66R Mascot Avenue, Māngere (refer to Attachment B Site Plan). The land is legally described as Lot 2 Deposited Plan 64741 held in Record of Title NA29A/1400 and is currently an unclassified recreation reserve.

20. The trust has a lease for the council-owned building, which reached final expiry on 31 May 2024. The lease agreement is holding over on a month-by-month basis on its existing terms and conditions until terminated or a new lease is granted. The trust uses the building as its main office and where it delivers its health and disability services to older people 65 years and over from, with a particular focus on Māori.

21. These services provide for the needs of some of the community’s most vulnerable, being the elderly who are disabled. The trust has a focus on Māori and ensures that its care is culturally sensitive to its users. The trust views that providing culturally sensitive care greatly enhances the overall health and well-being of those receiving the care.

22. The annual subsidised maintenance fee for a council-owned building is charged to the tenant. The annual fee for this tenant will be $5,000.00 plus GST.

Te Oranga Kaumatua Kuia Disability Support Services Trust

23. The trust was established in 2000 and registered as a Charitable Trust on 2 March 2009. Its primary purpose is to provide health and disability services to older people 65 years and over, with a particular focus on Māori. However, it advertises that all people over 65 years are welcome.

24. The trust has three employees and operates from Monday to Friday, 8.30 am to 5.00 pm. The Trust has 222 members/users of its services.

Tātaritanga me ngā tohutohu

Analysis and advice

25. At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

26. Staff workshopped the assessment of the application with the local board on 10 April 2024 during which the local board indicated its in-principle support of the lease proposal.

Public notification and engagement

27. Public notification was required under the Reserves Act 1977 prior to any lease being granted to the trust for the council-owned building. The reason for this was two-fold:

a) there isn’t an adopted reserve management plan for the reserve land at Māngere Recreation Grounds, 66R Ascot Avenue (aside from the land sitting unclassified)

b) as the activity is of a local purpose nature on land held as a recreation reserve, a lease must be issued under section 73(3) of the Reserves Act 1977, which requires prior public notification.

28. Additionally, iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted. Iwi engagement is detailed in paragraphs 48 - 52 of this report.

29. Staff publicly notified the proposed new community lease to the Te Oranga Kaumatua Kuia Disability Support Services Trust for the council-owned building located at 66R Mascot Avenue, Māngere. The notification appeared in the Manukau Courier on 3 April 2025 and on the Auckland Council website with a submission deadline of 2 May 2025. Staff did not receive any submissions or objections during the public notification process.

Assessment of the application

30. The trust has submitted a comprehensive application supporting its request for a new lease and can demonstrate its ability to deliver disability support services.

31. The trust has provided financials that show accounting records are being kept; funds are being managed appropriately, and there are sufficient funds to meet liabilities.

32. The trust has all the necessary public liability insurance cover in place.

33. Staff undertook a site visit on 4 April 2024 and found the facility to be well managed and maintained.

34. The trust provides a service to the local community by providing disability support services to the elderly, with a focus on elderly Māori. The Trust currently has over 200 users of its service.

35. If the local board does not grant the trust a new lease, this would cause a disruption to its operations, which would in turn affect its services to its users. It is considered that its users will be affected even more so because something as small as changing location may create an unsettling impact to this user demographic. Consistency (in this case, the location) is a comforting and important part of the user’s experience.

36. A Community Outcomes Plan has been negotiated with the trust to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment C.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. It is anticipated that the continued use of the building will increase greenhouse gas emissions.

38. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

· Use sustainable waste, energy, and water efficiency systems

· Use eco-labeled products and services

· Seek opportunities to reduce greenhouse gas emissions from lease-related activities.

39. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

40. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone (Attachment D – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Council staff from within Connected Communities have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

42. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The proposed lease will benefit the community by enabling initiatives that promote supporting services to the elderly and disabled in the local board area and its surrounding communities.

44. The assessment of the application was workshopped with the local board on 10 April 2024. The local board indicated its in-principle support of the lease proposal.

45. The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2023 priority area(s):

· Our Community - We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks, and open spaces must provide for the ever-changing experiences of our residents now and in the future. We will do this by partnering with mana whenua and our wider community.

Tauākī whakaaweawe Māori

Māori impact statement

47. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, individual local board plans, and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

48. Community leasing aims to increase Māori well-being through targeted support for Māori community development projects.

49. Iwi engagement about the council’s intention to grant a new community lease for the building located at 66R Mascot Avenue, Māngere, was undertaken in February 2025 with a few iwi groups identified as having an interest in land in the local board area.

50. Of priority to the local board is an enhanced relationship with Te Ākitai Waiohua and Te Ahiwaru Trust. With respect to this relationship, staff arranged and attended a kanohi ki te kanohi (face-to-face) hui with Te Ākitai Waiohua and an online meeting with Te Ahiwaru Trust.

51. Staff presented this project, and other work program items for consideration. Te Ākitai Waiohua and Te Ahiwaru Trust, respectively, have confirmed their support for all items presented.

52. Other iwi groups that may have an interest in this rohe were engaged via email with a request to submit feedback by 28 February 2025. Typically, these groups defer to Te Ākitai Waiohua and Te Ahiwaru Trust. The table below contains feedback from mana whenua and iwi groups:

Table 2: Feedback from mana whenua and iwi groups:

Mana whenua	Feedback
Te Ākitai Waiohua	No issue with the proposed lease
Te Ahiwaru Trust	No issue with the proposed lease
Te Kawerau ā Maki	Defers to Te Ākitai Waiohua and Te Ahiwaru Trust.
Ngāti Whātua o Ōrakei	As these areas are outside of our tribal takiwā, we defer to Te Waiohua as tangata whenua for your local board area.
Ngāi Tai ki Tāmaki Ngāti Maru Ngāti Tamaoho Ngāti Tamaterā Ngāti Te Ata Ngāti Whanaunga Waikato-Tainui	Staff emailed these iwi groups with information about the proposal and sought feedback but did not receive a response.

53. No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

54. The trust has agreed, via its community outcomes plan, to deliver Māori outcomes that reflect its local community as per Attachment C of this report. The trust’s service has a particular focus on Māori. As such, there is benefit for Māori and the wider community through health and wellbeing, culture and traditions.

Ngā ritenga ā-pūtea

Financial implications

55. All costs relating to the advertisement of the council’s intention to grant the proposed lease were borne by the Parks and Community Facilities Department of Auckland Council.

56. There is no direct cost to the council associated with the proposed classification of land at 66R Mascot Avenue, Māngere.

57. Staff have recommended that the annual rent payable in the amount of $1,300.00 plus GST is charged in accordance with the updated Auckland Council Community Occupancy Guidelines, effective 1 July 2023. The increase in annual rent from $1.00 plus GST (if demanded) to $1,300.00 provides local boards with a financial lever to ease their respective budgetary constraints.

58. Conversely, in accordance with the Auckland Council Community Occupancy Guidelines, local boards still hold the ability to vary staff recommendations relating to the rental amount for leased premises.

59. If the board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top-up the community lease revenue budget. However, the board will not have the benefit of the additional revenue if rent is not increased.

60. In addition to the rent, the trust will be charged an annual subsidised maintenance fee in the amount of $5,000 plus GST. Ongoing maintenance of the building will be covered by the council, which is accounted for in current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. Under the Reserves Act, if the reserve is not classified according to its primary purpose, the council cannot legally grant a new community lease.

62. Should the local board resolve not to grant the proposed community lease the group’s ability to undertake all current and future activities will be negatively impacted. This will may adversely impact the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

63. Subject to the Māngere-Ōtāhuhu Local Board resolving to classify Lot 2 Deposited Plan 64741 as a recreation reserve and granting Te Oranga Kaumatua Kuia Disability Support Services Trust a new lease, staff will:

a) finalise the necessary statutory administrative requirements

b) prepare the lease documentation for signing and sealing by the trust and execution by the council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view of the land parcel	149
b ⇩	Site plan	151
c ⇩	Community Outcomes Plan	153
d ⇩	Hazard Viewer	155

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

21 May 2025

Proposed new community lease to Vaiola P.I. Budgeting Service Trust at Shop 17, 17R Māngere Town Square, Māngere.

File No.: CP2025/09615

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Vaiola P.I. Budgeting Service Trust for its facilities in the office space at Māngere Town Centre at Shop 17, 17R Māngere Town Square, Māngere.

Whakarāpopototanga matua

Executive summary

2. Vaiola P.I. Budgeting Service Trust seeks a new community lease to commence occupation and operation from the council-owned building at Shop 17, 17R Māngere Town Square, Māngere.

3. Vaiola P.I. Budgeting Service Trust has occupied the property since circa 2010. However, it appears that no formal lease arrangement was ever entered.

4. Given the length of time Vaiola P.I. Budgeting Service Trust has occupied the premises, it may be considered as having an implied lease and therefore a formal lease must be entered into.

5. The new lease was identified and approved by the local board as part of the Community Facilities: Community Leases Work Programme 2023/2024 at their 26 July 2023 local board meeting (Resolution number MO/2023/84).

6. Vaiola P.I. Budgeting Service Trust aims to provide financial and budgeting services to the Māngere community. These activities align with the local board plan 2023 outcome of Our Community and Our People.

7. Vaiola P.I. Budgeting Service Trust has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The Trust has all the necessary insurance coverage, including public liability in place.

8. Mana whenua engagement took place in February 2025, and no concerns were raised.

9. This report recommends that a new community lease be granted to Vaiola P.I. Budgeting Service Trust for a term of five years commencing from the date of this report with one five-year right of renewal.

10. If the local board decides to grant the lease, staff will work with the tenant to finalise the lease agreement and a community outcomes plan.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) karaati / grant under Section 54(1)(d) of the Reserves Act 1977, a new community lease to Vaiola P.I. Budgeting Service Trust for 50 square meters (more or less) located at Shop 17, 17R Māngere Town Square, Māngere on the land legally described as Allotment 411 Parish of Manurewa held in Record of Title NA47C/885 (as per Attachment A – Site Plan), subject to the following terms and conditions:

i) term – five years, commencing on the date of this report, with one five-year right of renewal

ii) rent – $1,300 plus GST per annum

iii) operational charge - $2,250 plus GST per annum

iv) Community Outcomes Plan - to be included within the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023) and the Auckland Council standard form community lease agreement.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sports and community facilities, including community leasing matters.

12. Māngere-Ōtāhuhu Local Board approved the Community Facilities: Community Leases Work Programme 2023/2024 at their 26 July 2023 local board meeting (Resolution number MO/2023/84).

13. The progression of this lease to Vaiola P.I. Budgeting Service Trust located at Shop 17, 17R Māngere Town Square, Māngere was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

14. The Local Purpose Reserve known as Māngere Town Centre is located at Māngere Town Square, Māngere (refer to Attachment A Site Plan). The land is legally described as Allotment 411 Parish of Manurewa held in Record of Title NA47C/885 and classified as Reserve for Local Purpose (Municipal Buildings).

15. The Trust has occupied the council-owned land and building situated at Māngere Town Centre - Shop 17, 17R Māngere Town Square, Māngere. However, no formal lease agreement is in place.

16. The area proposed to be leased is 50 square meters (more or less)as outlined in Attachment A

17. An annual subsidised $2250 per annum plus GST operational cost for a council-owned building is charged to the tenant.

18. The building is primarily used by the group to provide financial budgeting services.

19. These programmes provide free, supportive, confidential, and culturally aware budget advisory services to its community, including the Pasifika community.

Vaiola P.I. Budgeting Service Trust

20. The trust was established in April 2003 and its primary purpose is to provide a comprehensive community-based budget advisory information and support service for its community, with a particular focus on Pasifika people.

21. The trust has 11 paid staff and one part-time volunteer. It is open Monday to Friday from 9.00 am to 3.00 pm, totalling 30 hours per week.

22. The tenant has been operating from this site since circa 2010.

23. Although the trust has held occupancy since 2010, there is no formal lease arrangement, and therefore a formal lease must be entered into.

Tātaritanga me ngā tohutohu

Analysis and advice

24. At the expiry of a lease for a council-owned building, a review of alternatives for the use of the premises should be carried out as good practice. For this, an expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the local board has the discretion to grant a new lease to the group without undergoing an expression of interest process.

25. The assessment of the application was workshopped with the local board on 10 April 2024. The local board indicated its in-principle support of the lease proposal.

Assessment of the application

26. The trust has submitted a comprehensive application supporting the new lease request and can demonstrate its ability to deliver financial budgeting services.

27. The trust has provided financials that show that accounting records are being kept, funds are being managed appropriately, and there are sufficient funds to meet liabilities.

28. The trust has all necessary insurance cover, including public liability, in place.

29. A site visit has been undertaken by staff, and the center is well managed and maintained.

30. The group provides a valuable service to the local community by giving comprehensive community-based budget advisory information and support services. The Trust has a particular focus on Pasifika people. The Trust’s service supports families who are financially struggling and gives them the confidence to undertake a path working towards financial independence.

31. A Community Outcomes Plan has been prepared to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

32. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements, and the community outcomes plan will be included as part of the lease agreement if approved by the local board.

33. Staff recommend that a new community lease be granted to Vaiola P.I. Budgeting Service Trust for a term of five years commencing from the date of this report as per recommendations, with one five-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. It is anticipated that the continued use of the building will not increase greenhouse gas emissions.

35. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the leaseholder:

· use sustainable waste, energy, and water efficiency systems

· use eco-labeled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

36. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

37. Climate change has an unlikely potential to impact the lease, as no part of the leased area is in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

39. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The proposed lease will benefit the community by enabling initiatives that promote financial literacy and independence for the Māngere-Ōtāhuhu Local Board area and its surrounding communities.

41. The assessment of the application was workshopped with the local board on 10 April 2024. The local board indicated its in-principle support of the lease proposal.

42. The delivered activities align with the Māngere-Ōtāhuhu Local Board Plan 2023 priority area(s):

· Community - We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks and open spaces must provide for the everchanging experiences of our residents now and in the future. We will do this this by partnering with mana whenua and our wider community

· People - Our people are our strength. Engaging with our diverse communities – from Māori, Pacific peoples, and children to rangatahi (youth) and senior people – enables us to provide the services and facilities they need, leading to better wellbeing.

Tauākī whakaaweawe Māori

Māori impact statement

43. Iwi engagement about the council’s intention to grant this new community lease was undertaken in February 2025 with the iwi groups identified as having an interest in the land at Māngere Town Centre.

44. Of priority to the Māngere-Ōtāhuhu Local Board is an enhanced relationship with Te Ākitai Waiohua and Te Ahiwaru Trust.

45. With respect to this relationship, staff have arranged and attended a face-to-face hui with Te Ākitai Waiohua and an online meeting with Te Ahiwaru Trust.

46. Staff engaged and presented this, and other work program items, for consideration. Te Ākitai Waiohua and Te Ahiwaru Trust, respectively, have confirmed their support for all items presented.

47. Other groups that may have an interest in this rohe have been engaged via email with the request for feedback by 28 February 2025. Typically, these groups defer to Te Ākitai Waiohua and Te Ahiwaru Trust.

· Te Ākitai Waiohua - no opposition to this lease

· Te Ahiwaru Trust - no opposition to this lease

· Te Kawerau ā Maki - defers to Te Ākitai Waiohua and Te Ahiwaru Trust

· Ngāti Whātua Ōrakei - as these areas are outside of our tribal takiwā, we defer to Te Waiohua as tangata whenua for your local board area

· Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Ngāti Whanaunga and Waikato-Tainui have been emailed for their Mana Whenua feedback, however staff have not received any feedback.

48. No objections or requests for hui or kaitiaki site visits were received from the iwi and mana whenua groups who responded.

49. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori Outcomes that reflect their local community as per Attachment B of this report. The lease will benefit Māori and the wider community through education and well-being through the Trust’s financial advisory and budgeting services.

50. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

51. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

52. Community leasing aims to increase Māori well-being through targeted support for Māori community development projects.

53. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

54. Staff have consulted with the Local Board Financial Advisory team of the council. No concerns were raised regarding this lease.

55. Ongoing maintenance of the asset will be covered by the council which is accounted for in current and future budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. Should the local board resolve not to grant the proposed community lease, the group’s ability to undertake all current and future activities will be negatively impacted. This will impact on the achievement of the desired local board plan outcome/s.

57. The new lease gives the group security of term. Should the building become unoccupied, an expression of interest will have to be carried out to find a new tenant.

Ngā koringa ā-muri

Next steps

58. If the local board resolves to grant the proposed new community lease, staff will work with the trust to finalise the lease agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	163
b ⇩	Community Outcomes Plan	165

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Victoria Villaraza - Local Area Manager

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Harry Fatu Toleafoa
	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo, JP

Author	Jacqueline Robinson - Democracy Advisor
Authoriser	Victoria Villaraza - Local Area Manager