Papakura Local Board Workshop

OPEN MINUTES

Minutes of a meeting of the Papakura Local Board Workshop held in the Local Board Chambers, 35 Coles Crescent, Papakura, Auckland on Wednesday, 21 May 2025 at 10:30am.

Te Hunga kua Tae mai | present

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster

Papakura Local Board Workshop 21 May 2025

1          Ngā Tamōtanga | Apologies

There were no apologies.

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

There were no declarations of interest.

3	Local Board Workshop

Item 1 – 11:30-12:00pm

Direction Setting

Presenter/s:                  Lee Manaia

(Papakura Local Board Advisor, Governance & Engagement)

Victoria Hutt

 (Papakura Local Board Senior Advisor, Governance & Engagement)

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:   To inform the board on upcoming events/meetings and seek board’s feedback.

For members to provide strategic updates related to meetings/ briefings they have attended, highlighting opportunities for board decision making or advocacy.

Attachment/s:                Material unavailable at the time of agenda build.

Summary of discussions

· Overview of the quarter three operating performance report
Deputation on Fluoride

· Waste Minimisation Act 2008 and Litter Act 1979

· Momentum Charitable Trust event – handing out participation certificates

· Approval for the extension of one existing public road name at 88 Waituarua Drive, Takanini (Waiata Shores development, Stage 5)

· Scheduled Workshop 28 May 2025

· Member Updates

Lunch Break (12:00-12:30pm)

Item 2 –12:30-4:05pm

Local Board Annual Planning workshop 8 - Local Board Work Programmes

Presenter/s:                  Lee Manaia
(Papakura Local Board Advisor, Governance & Engagement)

Victoria Hutt
(Papakura Local Board Senior Advisor, Governance & Engagement)

Faithe Smith
(Lead Financial Advisor, Local Board Financial Advisory)

Ben Kuttner
(Community Lease Specialist, Property & Commercial)
(via Microsoft Teams)

Jenny Young
(Community Lease Specialist, Property & Commercial)

David Stejskal
(Urban Forest, Arboriculture and Ecology Manager)
(via Microsoft Teams)

Barry George
(Sport & Recreation Lead, Sport & Recreation)

Manuel Raimundo

(Work Programme Lead, Parks and Community Facilities) (Kristen Greenfield – supporting) 

Borni Tukiwaho
(Place & Partner Specialist, Community Delivery (South)

(Liz Muliaga supporting)

Uaita Sialii (Lucky)
(Manager Event Facilitation, Events)
(via Microsoft Teams)

Kartik Bhat
(Relationship Advisor, Relationship Advisory)
(via Microsoft Teams)

Claire Siddens 
(Principal Advisor (BIDs), CCO/External Partnerships)

Tracey Hainsworth-Faaofo
(Community Broker, Papakura Local Board, Community Delivery (South)

Bilin He
(Grants Advisor, Rates Valuations & Data Management)
(via Microsoft Teams)

Dawn  Bardsley
(Naming Lead, Māori Outcomes)
(via Microsoft Teams)

Uaita Sialii
Manager Event Facilitation, Events)
(via Microsoft Teams)

Akiko Shimizu-Alexander
(Service and Asset Planning Specialist)
(via Microsoft Teams)

Alex Overwater-Davis
(Manager Area Operations, Parks and Community facilities)

Melissa Bidois – online from 2.44pm

(Engagement Advisor)

Governance role:          Setting direction / priorities / budget

Proposed Outcome/s:   To finalise local board work programmes and balance budgets prior to approval of work programmes at business meetings in June 2025.

Attachment/s:                Attachment A – Item 2: LBAP 8 - Papakura 25-26 OPEX v2

Attachment B – Item 2: DRAFT Opex LB Work Programme - Papakura 25-26

Attachment C – Item 2: Papakura LB Draft Capex WP FY26-FY28 WS8 PP

Attachment D – Item 2: Papakura LB Draft Capex WP FY26-FY28 WS8

Summary of discussions

Staff responded to questions regarding options and budgets for the 2025/2026 work programme.

The local board provided direction regarding the 2025/2026 work programme and associated budget.

Actions

1. David Stejskal: Margan’s bush - When did the cleaning last take place at Margan’s bush?

2. Kartik to investigate if there are any rat traps around the Karaka Lake and come back to the board. Alex advised he will check with the ecology team.

3. Alex Overwater-Davis – check with Jasmine and Scott if the lights are fixed at McLennan park and report back to the board.

4. Alex Overwater-Davis – checking location and further advice if sought on 501 Great South Road and 37 Island View Road.

5.

Attachments

a     Changes to Takanini Park and Ride and RNR works May 2025 - KiwiRail

b     Direction setting

The workshop finished at 4.51pm