Agenda of Upper Harbour Local Board - Thursday, 22 May 2025

Upper Harbour Local Board

22 May 2025

Deliberation on proposed changes to local dog access rules

File No.: CP2025/08972

Te take mō te pūrongo

Purpose of the report

1. To assist the local board’s decision-making on whether to adopt proposed changes to local dog access rules in its local board area.

Whakarāpopototanga matua

Executive summary

2. To assist the local board’s decision-making on whether to adopt the proposed changes, staff have summarised public feedback and provided a structure for deliberations.

3. The proposed changes aim to respond to structural problems with the current rules (problems that place responsible dog owners, their dogs, other people, animals or property at significant risk or unreasonably restrict responsible dog owner access).

4. The local board received 279 public feedback responses across all proposed changes. This includes feedback from one organisation.

5. A summary of all feedback is in Attachment D to this report, an extract of feedback by proposal is in Attachment E to this report and a copy of individual feedback in its original form is in Attachment F to this report.

6. All feedback is summarised into the following topics:

Topic and description	Topic and description
· Proposal 1 Rosedale Park	· Other matters

7. Staff recommend the local board consider all public feedback on the proposed changes and then decide whether to adopt the proposed changes in accordance with its decision-making requirements. This approach will complete the statutory process the local board must follow.

8. There is a reputational risk that some people or organisations who provided feedback may not feel that their views are addressed. This risk can be mitigated by the local board considering all public feedback contained in this report and providing reasons for its decision.

9. Following a final decision of the local board, staff will publicly notify the decision and publish any changes as part of a regional process and install any updated signage funded by the local board. Animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage, within existing budgets.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) mihi / thank those people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area.

b) whai / adopt the decisions contained in the deliberations table attached to this resolution in the minutes of this meeting of the Upper Harbour Local Board that:

i) respond to the public feedback on the proposed changes

ii) adopt the proposed changes as publicly notified at [insert any locations]

iii) adopt with amendments, the proposed changes at [insert any locations]

iv) reject the proposed changes and retain the current rules at [insert any locations].

c) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table below the deliberations table attached to this resolution in the minutes of this meeting of the local board that gives effect to the decisions in b), with a commencement date of 1 August 2025

d) whakaū / confirm that the amendments to the policy in c):

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

e) māngai / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in c).

f) tuhi ā-taipitopito/ note the Upper Harbour Local Board has allocated budget for fencing and signage as indicated in the body of the agenda report.

Horopaki

Context

Local dog access rules provide spaces for dogs and their owners that are safe for everyone, are adopted by local boards and enforced by council staff

10. The Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 contains dog access rules that seek to provide a balanced use of public places for dogs and their owners that is safe for everyone. This includes people, animals, the environment and property.

11. The local board has delegated authority to decide dog access rules on local park, beach and foreshore areas in their local board area (GB/2012/157).

12. Council’s Animal Management Team uses a modern regulator approach to increase voluntary compliance. This includes a focus on education through website information, signage and interactions with dog owners during patrols. Where appropriate Animal Management can issue $300 infringement fines.

The local board proposed changes to local dog access rules for public consultation

13. On 5 December 2024, the local board adopted a proposal to amend local dog access rules in the local board area contained in the Auckland Council Policy on Dogs 2019 (UH/2024/183).

14. The proposal arose in response to requests for changes to local dog access rules that met regulatory criteria contained in the Board’s delegated authority, Policy on Dogs 2019, Dog Control Act 1996 and Local Government Act 2002 (See Attachment C to this report)

15. The proposal seeks to improve rules that balance the needs of dogs, people, animals, the environment and property in public places in the local board area by amending rules at Rosedale Park.

16. Details on the current and proposed rules are contained in Attachment A to this report.

The proposal received 279 public feedback responses

17. The proposal was publicly notified for feedback from 20 January to 23 February 2025. During that period, council received 279 feedback from individuals and one organisation.

18. Public consultation initiatives for proposed changes to local dog access rules were combined with public consultation for proposed changes to local dog access rules in nine other local board areas and proposed changes to matters of regional significance in the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019.

19. The consultation initiatives had a media reach to an audience of over 3.7 million (print, online, TV, Radio) and the ‘AK Have Your Say’ webpage received about 29,000 visits.^{^[1]}

20. The Table below summarises public consultation initiatives and responses.

Public awareness initiatives

· Notification in New Zealand Herald and local papers^{^[2]}

· Articles on ‘Our Auckland’ on 3 December 2024, 4 December 2024, 21 January 2025

· Email notification of known registered dog owners by using email or mailing address provided to council

· Email notification to external stakeholders (e.g. SPCA)

· Email notification to mana whenua and mataawaka

· Appearance on radio and TV interviews^{^[3]}

· Information ‘drop-in’ sessions and ‘Have Your Say’ events^{^[4]}

· Information on the akhaveyoursay website

Public feedback opportunities

· In writing online, by email or post from 20 January to 23 February 2025

· In person or online at ‘drop-in’ sessions or at ‘Have Your Say’ events

· The Upper Harbour drop-in session is on 4 February and Have Your Say event on 13 February 2025

· Verbally by phone.

Public responses

· The local board received 279 feedback responses from people and organisations through the online feedback form or by email.

· No one attended the Upper Harbour ‘Have Your Say’ event.

21. Attachments A to G in this report contain a deliberations table (A), proposal (B), summary of regulatory decision-making requirements (C), consultation feedback summary (D), extract of feedback by proposal (E), full copy of public feedback received online or by email, post or verbally (F), at ‘drop-in’ sessions and ‘Have Your Say’ events (G).

22. Note there is a separate report on the agenda that provides summary feedback for the proposed changes to matters of regional significance in the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019 to seek the Board’s feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Public feedback generally supported the proposal

23. To assist the local board in its deliberations, staff have summarised the public feedback into topics in Attachment A to this report. This enables the local board to deliberate and record its decisions on each topic to meet statutory requirements.

24. The statutory requirements also include publishing the date, time and venue of the deliberation. This information will be placed on the ‘AK Have Your Say’ webpage, making it available for submitters and public who can attend the deliberations to observe (noting there are no speaking rights at deliberations).

25. The majority of public feedback supported the proposal.

Topic

Total support from local board area

Total support from people across Auckland

Proposal 1: Rosedale Park

77 per cent support (37 of 48 responses)

23 per cent opposed

77 per cent support

(216 of 279 responses)

The local board must comply with regulatory decision-making requirements when considering public feedback and making a final decision

26. The local board must comply with regulatory requirements in the Local Government Act 2002, Dog Control Act 1996, Policy on Dogs 2019 and its delegated authority (See Attachment C to this report). This includes the local board:

· giving all public feedback due consideration with an open mind

· being consistent with the policy, principles and criteria for making dog access rules

· not being inconsistent with any region-wide dog access rule

· having regard to the matters in section 10(4) of the Dog Control Act 1996

· providing a clear record or description of the decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Input from relevant council teams was sought to inform the development of the proposal and the deliberations report, and those teams are aware of the impacts of any final decision and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local dog access rules have a direct impact on the use of public places of local significance.

30. A total of 48 responses identifying with the local board area provided feedback on the proposed changes (Summary in Attachment D to this report, extract of feedback by proposal in Attachment E to this report and copy in Attachment F to this report).

31. The local board has delegated authority to decide local dog access rules in their area. This means the local board must consider all public feedback before making a final decision.

32. Staff have summarised public feedback and provided a structure for deliberations to assist the local board in making a decision on whether to adopt the proposed changes (Attachment A to this report).

Tauākī whakaaweawe Māori

Māori impact statement

33. Local dog access rules support whanaungatanga (vibrant communities), manaakitanga (quality of life) and kaitiakitanga (sustainable futures) in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and Schedule of Issues of Significance by helping to protect the safety of people and the environment.

34. Staff engaged with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

35. No particular impact on mana whenua and mataawaka have been identified. Feedback from 14 people who identified themselves as Māori showed no marked difference to feedback from non-Māori (79 per cent supported the proposal and 14 per cent did not support the proposal).

Ngā ritenga ā-pūtea

Financial implications

36. The local board have a project in the 2024/2025 Parks and Community Facilities work programme to deliver a dog park Rosedale (Activity ID: 42280). It is anticipated that this project will include appropriate signage.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks have been identified:

If…	Then…	Mitigation
Some people or organisations feel their feedback was not considered or addressed	There may be a reputational risk of negative public perception about the decision-making process.	The Board ensures it considers all public feedback contained in this report and records its decisions (with reasons).

Ngā koringa ā-muri

Next steps

38. Following a final decision of the local board:

· staff will publicly notify the decision and publish any changes on council’s website and Auckland Council Policy on Dogs 2019 as part of a regional process that includes changes adopted by the Governing Body and other local boards

· staff will install any updated signage funded by the Board

· animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage, within existing budgets.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Deliberations Table	15
b ⇩	Statement of Proposal	21
c ⇩	Local board decision-making criteria	47
d ⇨	Summary of public feedback (Under Separate Cover)
e ⇩	Extract of feedback by proposal	49
f ⇨	Copy of individual feedback vol 1 (Under Separate Cover)
g ⇩	Drop-in sessions and Have Your Say sessions feedback	57

Ngā kaihaina

Signatories

Authors

Olivia Zhang - Graduate Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Louise Mason - General Manager Policy

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Whenuapai Town Park - approval of new toilet block

File No.: CP2025/08964

Te take mō te pūrongo

Purpose of the report

1. To seek approval to develop a new toilet block facility and install an event power plinth at Whenuapai Town Park, to enable the project to progress to detailed design and construction.

2. To seek approval under section 48 of the Reserves Act 1977 to grant an electricity easement, over part of the Whenuapai Town Park reserve to Oyster Networks Limited.

Whakarāpopototanga matua

Executive summary

3. The need for the development of a new toilet block in Whenuapai was identified by the Upper Harbour Local Board in 2023 and is supported by the Whenuapai Parks Service Guidance Update 2023.

4. The local board allocated $260,000 of Locally Driven Initiative Capital funding (CAPEX) towards the development of a new toilet facility in the Whenuapai area. The project was approved by the local board as part of their 2024/2025 Customer and Community Services work programme on 27 June 2024 (resolution number UH/2024/79).

5. The planning phase has identified a shortfall of $25,000 to ensure delivery of all aspects of the project. The additional funding allocation of $25,000 will be added through the 2025/2026 Customer and Community Services work programme with expected approval in June 2025.

6. The project supports the Upper Harbour Local Board Plan 2023:

· Our Community – Initiative 3.1. Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community.

7. Options for the location of the new toilet block and an event power plinth were presented to the local board at a workshop in May 2024. The local board indicated a preference for the toilet block to be built in the Whenuapai Town Park. This included the preferred location in the park, the size of the toilet block and the type of cladding. Attachment A to this report shows the concept design for the toilet block.

8. Mana whenua and the adjacent neighbours of the Whenuapai Town Park were contacted for consultation on the new toilet block in November 2024 and feedback was received and incorporated.

9. Staff now seek approval for the proposed toilet block in Whenuapai Town Park before progressing the project to detailed design, consenting and construction.

10. Following the approval of the proposed location, size and cladding type for the toilet block and event power plinth, the consent process and procurement of the prefabricated facility will begin in parallel with the development of the detailed design. Physical works to undertake construction of the proposed design are expected to commence in September 2025.

11. Installation of a new power supply in Whenuapai Town Park is required to provide electricity to the new toilet block and event power plinth.

12. Auckland Council is required to enter into an agreement with the local electricity supplier, Oyster Networks Limited to install a new power supply for the new toilet block and event power plinth. Oyster Networks Limited’s supply agreement requires an electricity easement to be granted to them on the Whenuapai Town Park. To progress construction council needs to enter into a works agreement that provides for the electricity easement. Attachment B to this report shows the indicative power supply location and easement.

13. The Upper Harbour Local Board holds the delegated decision-making authority for the grant of the easement under Section 48 of the Reserves Act 1977. Following such approval, staff would seek the Minister of Conservation’s consent as required under s48 of the Act. Staff recommend the Upper Harbour Local Board approves the easement grant.

14. Progress updates on the project will be provided to the local board as part of the quarterly local board work programme reporting.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve the development a new toilet block facility and public event power plinth at Whenuapai Town Park as outlined in Attachment A and request staff to progress the project to detailed design and construction

b) whakaae / approve the grant of an electricity easement under section 48 Reserves Act 1977 to Oyster Networks Limited in the area marked on Attachment B to the agenda report (subject to survey) over Lot 801 Deposited Plan 492005, comprised in Record of Title 714127

c) whakaae / approve further funding of $25,000 to be allocated through the 2025/2026 Customer and Community Services CAPEX work programme to the Whenuapai - investigate and develop new toilet facility project.

Horopaki

Context

15. Whenuapai is a rapidly developing suburb of the Upper Harbour Local Board area.

16. The local board has been approached by a number of local residents regarding the lack of provision of open space and public toilets within the parks and reserves in the Whenuapai area.

17. Strategic alignment with Upper Harbour Local Board Plan 2023:

· Our Community – Initiative 3.1. Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community.

18. The parks and places team were asked by the local board to provide an assessment of council owned parks and reserves in Whenuapai. Staff provided the Whenuapai Parks Service Guidance update in September 2023. The document contains details on the public toilet provision principles.

19. Whenuapai Town Park is located at 36 Whenuapai Drive in Whenuapai. It is centrally located in the township of Whenuapai. There are currently no public toilets available in the Whenuapai township. Whenuapai Town Park currently serves as the hub of the township as it is home to a playground and recreational open space. This park was indicated as the best location for the new toilet block as there are currently no other suitable centrally located sites.

20. Whenuapai Town Park meets criteria for public toilet block provision as mentioned in the Whenuapai Parks Service Guidance Update document September 2023 by Parks and Places as it:

· is an open space of a suburb or destination typology and/or has features or amenities which encourage users to spend an extended period of time

· is a neighbourhood centre/civic space which enables community activity

· has an existing wastewater system.

Figure 1: Location plan of Whenuapai Town Park.

21. As a part of the Upper Harbour Local Board’s 2024/2025 Customer and Community Services work programme, the local board approved a project to develop a new toilet facility in the Whenuapai area (resolution number UH/2024/79).

22. The local board allocated $260,000 of Locally Driven Initiative (LDI) CAPEX funding towards the development of a new toilet facility in the Whenuapai area.

23. On 30 May 2024 the local board were presented with options for the new toilet block location, size and cladding and gave their input and feedback. The supported options are as per Attachment A to this report.

24. A new power supply will be required in Whenuapai Town Park to provide power to the new toilet block and events power plinth. Local electricity suppliers, Oyster Networks Limited have been contacted and a quote provided for a new three-phase pit - Total Underground Distribution System (TUDS) to be installed in the park. This will provide adequate power supply to the new toilet block and events power plinth and future proof the park should any other electrical assets such as park lighting be required in the future.

25. An easement will need to be agreed between Auckland Council and Oyster Networks Limited for the installation of the new power supply and access for future maintenance of that equipment in the park.

Tātaritanga me ngā tohutohu

Analysis and advice

Property information

26. Whenuapai Town Park, located at 36 Whenuapai Drive, Whenuapai is held in fee simple by Auckland Council as a recreation reserve subject to the Reserves Act 1977.

27. The recreation reserve comprises one parcel described as Lot 801 Deposited Plan 492005 held in Record of Title 714127.

Electricity easement grant

28. Local boards hold delegated authority within Auckland Council to approve the grant of easements over reserves held as local parks.

29. Under s48 of the Reserves Act, the Minister of Conservation’s consent is also required to grant an easement over a reserve.

30. Public notification of the proposed easement was not required in this case because under s48(3) Reserves Act:

· the reserve is vested in an administering body and is not likely to be materially altered or permanently damaged; and

· the rights of the public in respect of the reserve are not likely to be permanently affected.

Options assessment

31. A summary of options for the location and development of the new toilet block in Whenuapai are listed in Table 1 below.

Table 1: Options assessment for the location and development of a new toilet block in Whenuapai.

Options	Criteria			Finance / budget		Comments
Options	Strategic alignment	Risk	Implementation	CAPEX (preliminary estimate only)	OPEX (preliminary estimate only)	Comments
Option 1 Do nothing / maintain status quo	Not applicable	Low	No action	$0	$0	This option is not recommended as it will not meet local growth and development needs.
Option 2 Install a new toilet block Whenuapai Town Park as it is centrally located.	Upper Harbour Local Board Plan 2023. Our Community.	Low	New Facility	$285,000	$0	Recommended option as there is a need for public toilets to be built in the township to provide a facility for the rapidly growing population.
Option 3 Wait until there is more Auckland Council owned land Is available for development in future years.	Upper Harbour Local Board Plan 2023. Our Community	Medium	Delayed Implementation of a new facility	Not applicable	Not applicable	This option is not recommended. There is no confirmed timeline for other suitable development. This option will delay meeting the provision.

32. Options for the location, size and cladding on the new toilet block proposed for Whenuapai Town Park were presented to the local board in a workshop on 30 May 2024. An assessment of each option considering constraints, risks and estimated cost was tabled and discussed with the local board at the workshop.

Recommended option

33. Option two from Table 1 is the recommended option as Whenuapai Town Park is centrally located and there is a need for public toilets to be built in the township to provide a facility for the rapidly growing population.

34. At the workshop on 30 May 2024 a set of options for the location, size and cladding for the new toilet block at Whenuapai Town Park were presented to the local board. The board indicated support for the following options outlined in the presentation:

· location of the toilet block beside the playground.

· toilet block cubicle configuration, with one standard and one accessible cubicle.

· fibre cement board cladding with a mural to be painted on it.

· the local board also requested that vegetation be planted at Ripeka Lane end of the toilet block if possible, pending the location of underground services.

35. It is recommended that the local board approve the proposed location and concept design, as attached to this agenda report (Attachment A), to allow the project to continue to detailed design, procurement and construction.

Consultation and engagement

36. The local board requested that plans for the toilets were shared with the local community and iwi / mana whenua, and that feedback be sought and considered.

37. The plans for the new toilet block were circulated to Te Kawerau ā Maki, Ngāti Manuhiri, Ngāti Whātua o Kaipara, Ngāti Whātua Ōrākei, Ngāti Maru, Ngāti Pāoa, Ngāti Te Ata, Te Ākitai Waiohua, Te Rūnanga o Ngāti Whātua in November 2024. Feedback was received from Te Kawerau a Maki and Ngāti Manuhiri. Details of the feedback are noted under the Māori impact section of this report.

38. Consultation with the local community took place in November 2024 through a letter drop to the houses adjacent to Whenuapai Town Park.

39. Consultation feedback was received by two residents. One resident gave support for the toilet block and requested that the toilet doors open away from the playground. The other resident had concerns about the location of the toilet block in direct view of her house, the smell it may cause, the type of people it may attract and the increase in noise. This resident was contacted and advised that a mural will be painted on the toilet block for beautification, planting along the fence line if possible (pending underground services) and it would be on a locking schedule overnight. The resident was supportive of the toilet block after these assurances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

41. It is anticipated that there will be carbon dioxide emissions from construction, including emissions from contractor activities. Staff will seek to minimise greenhouse gas emissions from council and contractor activities as much as possible when delivering the project.

42. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. Collaboration with staff will be ongoing to ensure that the development of the new toilet facilities are integrated appropriately into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. If approved the new toilet facility at Whenuapai Town Park will benefit the community by providing additional toilet facilities in Whenuapai township which will be well utilised by the local community using the playground and recreational open space.

45. Council staff from within the Community directorate (Parks and Community Facilities operational management and maintenance, Parks and Places) have been consulted. They are supportive of the development as it will improve the quality of the park experience and meet the infrastructural growth service needs.

46. The new toilet development was approved by the local board in 2023 (UH/2024/79) with a LDI Capex funding allocation of $260,000.

47. The project supports the Upper Harbour Local Board Plan 2023:

· Our community – Initiative 3.1. Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community.

Tauākī whakaaweawe Māori

Māori impact statement

48. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), the Plans and Places Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans. There is statutory requirement when making decisions under the Reserves Act 1977 to consult with mana whenua.

49. Engagement with mana whenua for the new toilet block has been undertaken as part of the consultation process in November 2024. The concept design was sent to all local iwi via email. Feedback from Te Kawerau Iwi Tiaki Trust was received as mana whenua for Whenuapai with tautoko from Ngāti Manuhiri supporting the project in principle, with following specific feedback:

· look at options for water recycling through roof water if possible

· vegetation screening to improve the aesthetic of the toilet block.

· support the location of the toilet block in Whenuapai Town Park.

50. This feedback will be considered as part of the detailed design.

51. Feedback from mana whenua for the easement was that they raised no issues with the grant of the easement to enable to the new power supply to be installed onsite.

52. Mana whenua will be kept informed during the detailed design phase and construction phases of the project.

Ngā ritenga ā-pūtea

Financial implications

53. A total budget of $260,000 has been approved by the local board for this project in the following financial years:

Table 2: Approved budget allocation for the project

Budget source	FY23/24	FY24/25	FY25/26	FY26/27	Total ($)
LDI CAPEX	$6220	$8090	$100,000	$145,690	$260,000
Total allocated budget					$260,000
Additional funding proposed					$25,000
New total allocated budget proposed					$285,000
Maintenance cost - Annual					$18,000

54. A total budget of $260,000 is allocated for the project over multiple financial years (2024-2027), however this allocation does not cover the entire cost of the project.

55. Additional funding of $25,000 will be required to ensure delivery of all aspects of the project. This will make the total funding for the project $285,000.

56. The ongoing operational maintenance costs for the expected lifespan of the assets are estimated at approximately $18,000 per year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The following risks and mitigations have been considered in table three below.

Table 3:

Risks identified	Mitigation
Timeframe
Resource consent	Preparation and processing of the consent may have an impact on the time frame for construction. Staff will endeavour to meet the deadlines.
Building consent	Preparation and processing of the consent may have an impact on the time frame for construction. Staff will endeavour to meet the deadlines.
Health & Safety
Public are exposed to unsafe conditions during construction phase	Health and safety measures will be put in place to manage any risks.
Budget
Budget is not adequate	Additional funding of $25,000 is proposed to ensure there is adequate contingency in the project.
Construction
Poor weather during construction may hold up delivery	Construction methodology and programme to allow for wet weather.
Damage to existing paths due to construction works	Jakmats or similar will be used to minimise the impact of machinery on the path. If damage were to occur, this would have to be remedied at a cost to the project. A small contingency has been factored into the budget to account for this.
Reputational
Communication with stakeholders	Consultation with adjacent residents and mana whenua has been conducted and received to ensure that there is support for the new toilet block.
Negative feedback from community	Community engagement was positive apart from one negative response and that has been resolved. Clear communication with customers on the timeframes both prior and during construction of these assets will reduce negative feedback.

Ngā koringa ā-muri

Next steps

58. Table 4 below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and / or build partner or the resource consent process have the potential to delay completion of the project beyond the identified timeframe.

Table 4: Project phasing and timelines

Project phase	Planned completion timeframe
Procure physical works contractor/build partner The tender will be submitted to a suitable contractor as per the procurement guidelines.	May/June 2025
Detailed design Once the concept design option is approved by the local board, the development of the detailed design and underground services design can be progressed.	June/July 2025
Easement for Oyster Networks Limited – Obtain Ministerial consent	July 2025
Building consent application	July 2025
Resource consent application	August 2025
Physical works An accurate commencement date and the duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	September – November 2025

59. Progress updates on the project will be provided to the local board as part of the quarterly reports.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whenuapai Town Park – toilet block location and concept design	69
b ⇩	Site Plan - Whenuapai Town Park - indicative power supply and easement	71

Ngā kaihaina

Signatories

Authors

Melissa Johnston – Project Manager

Authorisers

Julie Pickering - Head of Area Operations

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

File No.: CP2025/02957

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District annual compliance against the Auckland Council Business Improvement District Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for the Business North Harbour Business Improvement District programme for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

Business Improvement District - operating business associations within the local board area

3. Business Improvement Districts are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all Business Improvement District members and attract new businesses and customers.

4. The Business Improvement District Policy includes a total of 23 Requirements, 19 are the direct responsibility of the Business Improvement District-operating business association and inform this report. As part of the 19 Requirements, the Business Improvement Districts are required to provide annual accountability reports which are due 10 March each year.

5. All Business Improvement Districts need to work within the Business Improvement District Policy and meet the terms of the signed three-year Business Improvement District Targeted Rate Grant Agreement.

6. The Business Improvement District annual accountability reports on public funds received by the Business Improvement District within the local board area for the 2023/2024 financial year and compliance with the Auckland Council Business Improvement District (BID) Policy (2022) as of 10 March 2025. This report has a direct link to council’s Annual Plan and budget 2025/2026 process to set the Business Improvement District targeted rates for 2025/2026.

7. Upper Harbour Local Board has one Business Improvement District operating in their local area:

Table 1: Business Improvement District targeted rate sought 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate	Met Business Improvement District Policy annual accountability reports
Business North Harbour Inc.	$846,747.00	Yes

8. Staff recommend that the local board supports Business North Harbour Business Improvement District receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) recommends to the Governing Body the setting of the 2025/2026 Business Improvement District targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District programmes:

i) $846,747.00 for Business North Harbour Business Improvement District.

Horopaki

Context

Business Improvement District (BID) Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association and inform this annual report. (Attachment A)

10. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

11. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

13. This report to the local board focuses on the BIDs annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

14. This report includes a copy of the individual BID Governance Summary document as Attachment B. This document includes the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

15. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

18. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

19. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

20. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May 2025.

Regional BID Programme Growth

21. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

22. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

23. Two business associations are in the process of having their BID programmes stopped for non-compliance with the BID policy.

24. This will bring the total number of BID programmes to 50 as of 1 July 2025.

25. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

Upper Harbour Local Board BID Targeted Rates 2025/2026

26. Upper Harbour Local Board has one BID operating in their local board area. Table 2 shows the amount of targeted rate the BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name

Proposed 2025/2026 Targeted Rate

(Approved at AGM)

BID targeted rate grant 2024/2025

Proposed increase over 2024/2025

Business North Harbour Inc

$846,747.00

$822,085.00

27. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status quo.

Decision making

Auckland Council

28. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

29. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

30. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

31. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

32. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

33. The BID Policy, Requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

34. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Upper Harbour Local Board BID

35. Using the documents and information submitted, the BID Team is satisfied that Business North Harbour BID has sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

36. Staff advise the local board to recommend to the Governing Body the setting of the targeted rate for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

39. BIDs will continue to work across the council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

41. Business North Harbour BID programme best align with the Upper Harbour Local Board Plan 2023, Outcome: Our economy: Our local businesses and industry are resilient and sustainable.

42. Recommending that the Governing Body sets the targeted rates for Business North Harbour business association means that the BID programme will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

43. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

45. The targeted rate is payable by the owners of the business-rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

47. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BIDs.

48. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

49. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

50. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

51. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

52. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

53. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the Business North Harbour BID.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID Policy Requirements Summary	79
b ⇩	Business North Harbour Governance Declaration	83

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

503 Albany Highway - Drainage Reserve Report

File No.: CP2025/08814

Te take mō te pūrongo

Purpose of the report

1. To seek approval from Upper Harbour Local Board for the concept plan for the proposed hard assets including seating and incidental play equipment on the drainage reserve located at 503 Albany Highway, Albany. This is to be vested to Auckland Council and, following an initial five-year maintenance period, to be maintained by Auckland Council.

Whakarāpopototanga matua

Executive summary

2. The developer, Ōkahukura GP Limited (previously Fletcher Residential Limited) hold resource consent for the development of 503 Albany Highway (Resource Consent - BUN60414518) for the construction of 72 new dwellings (a mix of standalone, duplex and terrace dwellings) and associated subdivision which followed an earlier resource consent that had been granted for the construction of 87 dwellings (a mix of standalone, terrace and walk-up apartments).

3. Ōkahukura GP Limited has worked with Auckland Council staff to produce a concept plan for the future development of hard assets on the drainage reserve at 503 Albany Highway and produced a concept plan (Attachment A to this report – ENG60434263 – drainage reserve assets plans) showing the assets to be located within the drainage reserve.

4. This includes bench seats (4), stepper logs and log ends (1 location), entrance and wayfinding signs, place name and storyboards (9) and boulders and rocks (2 locations). The development is being undertaken by Ōkahukura GP Limited and will be maintained by Ōkahukura GP Limited for the first five years following construction. The council will own and maintain the new amenity assets on the drainage reserve in the long term.

6. Developing the drainage reserve aligns with the Upper Harbour Local Board Plan 2023 outcomes, Our Community and Our Places. The proposal will provide access to community amenities and recreation opportunities.

7. Pathways, a bridge and planting elements of the proposal have been managed via the resource consent process. Local board approval is therefore sought in relation to the benches, stepper logs, wayfinding signs, place name signage and storyboards and boulders and rocks.

8. Staff recommend that the Upper Harbour Local Board approve the concept plan and subsequent construction of the hard assets on the drainage reserve in the development at 503 Albany Highway.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / approve the concept plan (Attachment A to the agenda report– ENG60434263 – drainage reserve assets plans), and subsequent construction of the assets proposed at 503 Albany Highway, Albany and approve that the assets be taken on by the council upon practical completion.

b) tautapa / delegate to the Head of Property & Commercial Business authority to negotiate the Infrastructure Funding Agreement on terms acceptable to the council’s Infrastructure Funding team, including maintenance periods.

c) tautapa / delegate to the Head of Property & Commercial Business authority to assess and approve variations to the Engineering Plan Approval for the open space development in accordance with the concept plan provided.

Horopaki

Context

9. The drainage reserve (Lot 2002) covers an estimated area of 12,726 square metres and is located within Stage 1D of the wider development at 503 Albany Highway, Albany.

10. The development site is irregularly shaped and located along Albany Highway to the west of Albany town centre and to the southwest of Albany Domain.

Figure 1 Location of subject site, shown edged yellow

Source: Auckland Council GIS

Figures 2: Location of subject site, shown edged yellow

Source: Auckland Council GIS

A white background with black text

AI-generated content may be incorrect.

Figure 3: Showing location of drainage reserve in wider development (area in colour)

11. The development on the subject site has been approved via several resource consents. In relation to the development of the site into residential lots, Stage 1 was consented in February 2023 for 87 new dwellings with associated landscaping and servicing, the construction of roads and subsequent subdivision (Resource Consent - BUN60401846).

12. The resource consent for Stage 2 of this development was approved in October 2023 which included construction of 72 dwellings with associated landscaping and servicing, the construction of roads and subsequent subdivision (Resource Consent - BUN60414518).

13. The original consent for Stage 1 included both the drainage reserve shown in green with landscaping in Figure 3 above and a proposed recreation reserve to vest which was previously Lot 3001 (marked Stage 3 in Figure 3).

14. While the intent to provide passive surveillance over the drainage reserve was initially considered beneficial, it was later determined that the drainage recreation reserve, at only 1,508 square metres, does not meet the size requirements outlined in the Open Space Provision Policy. The policy specifies that neighbourhood parks acquired by the council should range from 3,000 to 5,000 square metres.

15. As a result, the proposed reserve would offer limited recreational value serving only a small number of residents within the development and providing minimal benefit to the broader community. Council’s acquisition team therefore declined the purchase of this reserve from Ōkahukura GP Limited (the developer). Subsequently, the reserve was moved into a separate stage and kept as a balance lot, allowing the developer to develop as they see fit.

16. The proposed concept plan includes several design elements which have been chosen following extensive consultation with local iwi including laser cut signage, concrete path with etching, benches, boulders for both incidental play and informal seating, stepper logs and balance beams and storyboards.

17. A previous iteration of the concept plan was presented to the local board and discussed on 17 October 2024. At this workshop, the local board expressed their general support for the concept plan but requested that there be additional play equipment installed, particularly noting the loss of the recreation reserve to the south of the drainage reserve. The local board also requested lighting along the bridge crossing the stream and asked whether fruiting trees could be included somewhere within the development. These suggestions were forwarded to both the applicant and the council specialists and the outcome of this feedback is further discussed in the analysis and advice section below.

Tātaritanga me ngā tohutohu

Analysis and advice

18. Table 1 sets out an acquisition assessment of the proposed assets on the drainage reserve.

Table 1: Acquisition assessment

Strategic Alignment
Upper Harbour Local Board Plan 2023	Our Community Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community People of all abilities have access to well-maintained sports fields, parks, coastal and community facilities in Upper Harbour Our Places An accessible walking and cycling network within neighbourhoods Invest in wayfinding signage within our walking and cycling network to improve connections
Development Costs	Operational Costs
Local boards decide how local open spaces are developed. In this case the developer will develop the land and an IFA will provide the contractual basis for the development, to be agreed between the developer and the IFA team.	The estimated annual maintenance cost for the public open space is up to $4,200 per annum. Maintenance costs are met by operational budget allocated as a percentage of the acquisition cost through the Long-term Plan 2024-2034.

19. Following the local board workshop, feedback was also received from the council’s landscape architect recommending that signage on the drainage reserve be consolidated and simplified to provide wayfinding whilst reducing clutter. This was agreed by the applicant, who reduced the number of signs.

20. The applicant also noted the local board feedback in relation to incidental play equipment and added elements to the design including a collection of boulders which will provide an incidental play opportunity to traverse the slope into the drainage reserve from the western entrance, this will be connected to some balance beams and stepper logs with two differently sized benches in the adjacent etched concrete area (Attachment A to this report-ENG60434263 – drainage reserve assets plans).

21. Other play options were considered by the applicant, they confirmed that a swing set would require 45-50 square metres in order to include an appropriate fall area surface. Given the only flat space in the gully is 70 square metres it was decided that this would not result in a good outcome as it would take up almost all of the flat space which could be used as an informal gathering area.

22. A slide was also considered but the location of this, close to a street/vehicle traffic would not provide a safe option and it was therefore not considered a viable option.

23. Both of the play opportunities (log steppers/balance beams and boulders) are intended to use natural materials and encourage play within the natural environment. Boulders are used elsewhere in the gully and can be sourced with the applicant’s iwi partner. It is proposed that the log stepping stones and balance elements would be installed with off cuts from retaining wall pole construction making them an environmentally friendly option.

24. In terms of fruiting trees, the applicant confirmed that of the native species already selected within the drainage area, several are native fruiting species including Manuka, Totara, Mahoe and Kaikomako. They also confirmed that the build partner and iwi group had expressed a strong preference for the inclusion of only native plants across the development. Therefore, no non-native fruiting trees are proposed to be included.

25. Lighting was discussed with both parks and places and council’s landscape architects and it was determined that the bridge over the drainage reserve is not a key thoroughfare and that lighting would encourage patronage at night which would not be a good outcome in terms of crime prevention. Council specialists therefore advised that lighting was not included on the bridge.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

27. Climate change is expected to bring increasing temperatures, rising sea levels, and changing rainfall patterns. Vegetation on parks and open space, including grass, can serve as temperature regulators through shade and evapotranspiration. Vegetation processes and stores carbon, helping to offset the accumulation of greenhouse gases in the atmosphere. The incorporation of planting around the edges of the informal recreation assets ensures that the reduction in green space for planting is minimal.

28. Parks and open space act as collection points for surface and run-off water, reducing flood risks during storms by buffering peak flows, reducing the volume and velocity of stormwater runoff, and helping create resilience in our infrastructure.

29. Parks and open spaces also serve as ecological stepping-stones or corridors. They can promote and protect native plants and animals, enhance biodiversity, and increase resilience to environmental change.

30. Any formal development of park infrastructure will contribute to climate change through carbon emissions, particularly during the construction and renewal phases, and through ongoing maintenance. This needs to be carefully considered when creating new park assets. Consideration has been given to this and it is noted that the materials being utilised are sustainable and support nature play.

31. It is anticipated that the proposed planting methodology and species proposed for this drainage reserve, will over time absorb and store a portion of the carbon dioxide emissions created by human activities in relation to construction and travel to and from the reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Specialist staff from within the council, including Healthy Waters, Parks and Community Facilities Area Operations, Parks Planning, Landscape Architects, Play Portfolio Lead and Parks and Places have collaborated on this development proposal.

33. Staff have engaged with the developer directly through the subdivision consent application process. The Infrastructure Funding Agreement (IFA) team will engage with the developer and are anticipating entering into an IFA to manage the funding of this development.

34. Staff support the development proposal as it will help meet informal recreational needs of future residents of the Albany area and the wider community.

35. Healthy Waters have been consulted about the proposal and confirmed that they are supportive of the play elements within the drainage reserve.

36. The council’s area operations team supports the developers project and the opportunities it presents to the growing surrounding community.

37. Pathways, the bridge and planting elements of the proposal have been managed via the resource consent process. Local board approval is therefore sought in relation to the seating, stepper logs, boulders and balance beams, signage and storyboards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The proposed development of land will provide informal recreation opportunities for the local community and is in line with required service provisions in the area while ensuring stormwater management within the drainage reserve is not compromised.

39. The local board has allocated decision-making responsibility for developing local parks within the Upper Harbour Local Board area. Staff attended a local board workshop on 17 October 2024 to discuss the proposal and assets to be developed.

40. The local board indicated general support for parks service outcomes proposed for the site. Queries raised by the local board related to the lighting for the proposed bridge, addition of play equipment and the incorporation of fruit trees.

41. The development of the concept plan aligns with the following Upper Harbour Local Board Plan 2023 outcome and objectives:

Outcome	Objective
Our community	Upper Harbour has a range of fit for purpose multi-use sports, recreation and community amenities that serve a growing and diverse community
Our community	People of all abilities have access to well-maintained sports fields, parks, coastal and community facilities in Upper Harbour.
Our Places	An accessible walking and cycling network within neighbourhoods Invest in wayfinding signage within our walking and cycling network to improve connections

Tauākī whakaaweawe Māori

Māori impact statement

42. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

43. The development discussed in this report will benefit Māori and the wider community by creating a space for people to participate and connect and by supporting recreational activities.

44. The proposed park does not contain any known sites of significance to Māori identified in the Auckland Unitary Plan. Any Māori significance is assessed during the resource consent stage.

45. The local iwi (Ngāti Whātua o Kaipara) is the developer of the project in Joint Venture with Fletcher Residential Limited. As a result, several design elements have been incorporated into the development of the drainage reserve. These include signage featuring Te Reo Māori names for the area, panels sharing indigenous stories and history of the land, the use of native vegetation, and the incorporation of recycled materials in recreational equipment, in line with feedback from Mana Whenua. Whilst this is acknowledged, neither the name nor the content of the storyboards are the subject of this business meeting, with Local Board approval sought relating solely to the operational costs around maintaining signage.

46. The development of the drainage reserve with informal recreation assets is therefore considered in this light and no further engagement has been undertaken during the engineering plan approval process.

Ngā ritenga ā-pūtea

Financial implications

47. There are no financial capital implications directly related to actions, recommendations or decisions required for the Parks and Community Facilities department, other than consequential operating expenditure of maintaining the reserves and assets in the future. The open space is being developed at the sole cost of the developer.

48. Pursuant to the developer entering into an IFA, they will cover the entire capital expenditure to develop the open spaces and are obliged to maintain the assets for five years following practical completion of the assets.

49. Operational expenditure will commence following practical completion and conclusion of maintenance periods in accordance with an IFA. Practical completion for all stages of the development is currently expected to be in the 2025/2026 financial year.

50. If approved, annual maintenance will be paid for out of the local board budget as per Table 2 below, to be administered by Parks and Community Facilities after a five-year maintenance period.

51. The figures below have been received from the council’s quantity surveyors and were provided after receiving the areas and number of the relevant assets. This was also reviewed by the council’s Area Operations specialist (Area Manager) who confirmed that Parks and Community Facilities could take on this asset.

52. Confirmation has been received that sufficient funds for the maintenance (OPEX) and establishment (CAPEX) are available to address the financial implications to the local board.

Table 2: Estimated consequential OPEX costs per annum for maintenance of the acquired land and assets

Service Area	Service Category	Estimated Consequential Opex
Path Maintenance	Concrete etching at edges (50.9m²)	$120
Recreational Play Equipment	Stepper Logs (1 location)	$1,290
Furniture and Fixtures Maintenance and Repairs	Entrance Signs (1) Wayfinding signs (3) Place Name + Story boards (5)	$170
Furniture and Fixtures Maintenance and Repairs	Boulder/Rocks (2)	$1,340
Furniture and Fixtures Maintenance and Repairs	Bench Seats (4)	$260
Total OPEX Cost		$3,180
Scheduled work for the whole site estimated additional 10%	Plant Pest Removal, Dead Animal/Carcass Removal, Loose Litter Collection, Garden Irrigation Repairs and Maintenance, Drain Clearing and Repair, Electrical Maintenance Service	$320
Response work - estimated additional 15%		$480
General Ecological Maintenance – estimated additional 5%		$160
Grand Total		$4,200
DISCLAIMER: - This is a high-level estimate of the consequential OPEX costs per annum, based on the concept plan provided. - The costs may change if changes are made to the concept design and levels of service, in which case costs would have to be reworked. - All the above costs are based on the Full Facility Contract. The range has been provided to give an indication of the maintenance costs for that particular service. - The level of services is outcome based and the costs mentioned for the service categories are an indication only. If you require specific information for a particular level of service/category, please let us know. - All the above costs are GST exclusive. - Inflation is not accounted for in this calculation. - The rate does not include any response over $1000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There is an increasing need for the council to consider development of open spaces, solutions, and budgets, as continued urban development places increased pressure on available budget to maintain assets placed on open space.

54. There are two potential issues that may arise during the delivery of the open space development: cost escalation and inadequate handover. To address these concerns, an IFA will be established.

55. The IFA will be entered into by the developer’s representative and the council to ensure that proper handover of all documents, warranties, as-builts and producer statements occurs. The IFA will also place all responsibility for delivery of the reserve on the developer who will be responsible for absorbing any and all cost escalations in order to deliver the complete park development.

56. Additionally, all assets entrusted to the council will receive engineering plan approval prior to the commencement of construction to ensure assets are constructed appropriately.

Ngā koringa ā-muri

Next steps

57. Subject to local board approval of the concept plan, the developer wishes to develop the open space network as soon as the engineering plan approval has been obtained and the IFA has been signed.

58. The plans will progress to the engineering plan approval (EPA) stage and council staff will assess and endorse engineering detail based on the local board’s decision on this business report. All assets to vest with the council will require sign-off via the EPA process.

59. Should the local board approve the concept plan, staff will finalise the IFA with the developer.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Drainage Reserve Development Plans	95

Ngā kaihaina

Signatories

Authors

Louise Thomas - Senior Parks Planner

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Hester Gerber - Parks Planning Team Leader

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Endorsement of the Waitematā Harbour West Shoreline Adaptation Plan for the Greenhithe, Paremoremo, Whenuapai, Herald Island, Hobsonville and West Harbour areas

File No.: CP2025/09145

Te take mō te pūrongo

Purpose of the report

1. To ohia/endorse the Waitematā Harbour West Shoreline Adaptation Plan (Attachments A, B and C of the agenda report).

Whakarāpopototanga matua

Executive summary

2. Shoreline adaptation plans are being developed across the Auckland region to provide a long-term adaptation strategy for council-owned land and assets to manage coastal hazards and climate change (including sea-level rise).

3. The shoreline adaptation work programme consists of 20 plans to cover all the coastal areas across the Auckland region. Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme (Attachment A to the agenda report) sets out the context and framing of the programme.

4. The shoreline adaptation plan work programme was initiated by the Coastal Management Framework, adopted by Auckland Council in 2017 (ENV/2017/116). The plans are key to implementation of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan under the communities and coasts priority area.

5. The shoreline adaptation plan for Waitematā Harbour West (Attachment B to the agenda report) has been informed by:

· engagement with the Upper Harbour Local Board, as well as with the Henderson-Massey, Kaipātiki, Rodney, Whau, Albert-Eden and Waitematā Local Boards.

· Mana Whenua engagement, including hui with Te Kawerau ā Maki, Ngāti Whātua o Kaipara, Ngāti Whātua Orākei, Te Ākitai Waiohua, Ngāti Tamaterā, Ngāi Tai ki Tāmaki, Ngaati Whanaunga, Ngāti Maru, Ngāti Te Ata, Ngāti Pāoa and Te Patukirikiri.

· engagement with the community, including online and in-person opportunities for Aucklanders to identify community use of the shoreline and their values and to provide their feedback on the draft strategy.

6. Unit 5, 6, 9, 10 and 11 of the Waitematā Harbour West Shoreline Adaptation Plan (Attachment C to the agenda report) are within the Upper Harbour Local Board area.

7. Shoreline adaptation plans use four adaptation strategies to describe the proposed approach to manage the risk to council land and assets from coastal hazards and climate change. The four adaptation strategies are: No Action, Maintain, Protect and Adaptation Priority Area (see figure 1).

8. The shoreline adaptation plan strategies are applied across three climate change scenarios, these are:

· Low climate change scenario: present day and up to 0.5 metre of sea level rise

· Moderate climate change scenario: between 0.5 and one metre of sea level rise

· High climate change scenario: one metre or more of sea level rise

9. Across the five coastal units within the Upper Harbour Local Board area, the following shoreline adaptation strategies are proposed to respond to the three climate change scenarios:

· Maintain strategy — can be applied to the majority of coastline, across all climate scenarios, supporting current interventions at the coast, such as existing protection structures and access ways. Maintain provides for the maintenance of activities and assets, utilising design and location to manage risks from coastal hazards, with no action for private property or areas of coast with limited council owned or assets exposed.

· Protect strategy — has been applied, under low climate change scenarios to the modified areas of the coast which support connections to water- based activities. This includes Rahui Road and Rame Road in Greenhithe, Attwood Wharf, Herald Island and Hobsonville Wharf, as well as the council owned boat ramp at Westhaven Marina. Protect has also been applied to the Scott Point esplanade, Christmas Beach and the causeway connections to Herald Island, as well as reclamations north of the Upper Harbour Walking connections which support wastewater and coastal pathway connections.

· Adaptation priority strategy — has been applied under moderate and high climate scenarios for the Rahui Road, Rame Road and Greenhithe coastal areas of the Lucas Creek where community use for connections to and along the coast are projected to be impacted by ongoing coastal processes and increasing inundation. Adaptation priority for highly utilised coastal access points on Herald Island (Christmas Beach, southern reserve connections and Landing Reserve boat access facilities)

10. The shoreline adaptation plan programme is funded through the Long-Term Plan as part of the climate action investment package. The shoreline adaptation plan will be implemented through future decision making with respect to reserve management, operational maintenance and renewal of coastal structures and initiation of new capital works projects. This will be supported by ongoing monitoring of coastal assets and the surrounding coastal environment.

11. The adaptation strategies selected in the Waitematā Harbour West Shoreline Adaptation Plan do not commit council to any additional investment and no financial investment decisions have been made at this time.

12. The shoreline adaptation plans will be integrated into relevant council plans, including asset management plans that help to inform appropriate maintenance. This also includes local implementation of capital works under the Coastal Asset Renewals Works Programme, and the Making Space for Water the establishment of Blue Green networks and Recovery Office responses.

13. Staff recommend that the Upper Harbour Local Board endorse the Waitematā Harbour West Shoreline Adaptation Plan as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

14. Henderson Massey, Kaipātiki, Rodney, Whau, Albert-Eden and Waitematā Local Boards are also being recommended by staff to endorse the Waitematā Harbour West Shoreline Adaptation Plan at their May and June 2025 business meetings.

15. Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

Ngā tūtohunga

Recommendation

That the Upper Harbour Local Board:

a) ohia / endorse the Waitematā Harbour West Shoreline Adaptation Plan (Attachments A, B and C to the agenda report)

Horopaki

Context

16. The Coastal Management Framework adopted by the council in 2017 (ENV/2017/116) set the direction for a regionwide Shoreline Adaptation Plan programme and responds to the priority area in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, that “communities and individuals are prepared for our changing climate and coastline”.

17. The shoreline adaptation plan work programme focuses on how Auckland Council manages and adapts council-owned land and assets to the impacts of coastal hazards and climate change over time. The entire Auckland coastal region will be covered through a series of 20 plans.

18. Shoreline adaptation plans are non-statutory living plans which guide asset management planning and decision making. The programme is developed collaboratively across Auckland Council including council-controlled organisations, Auckland Transport and Watercare and Eke Panuku.

19. The Auckland Council and Council-controlled organisations-owned coastal land and assets considered by the shoreline adaptation plans fall into four major categories illustrated in below:

	· Auckland Council-owned land, including regional and district parks and other landholdings held by Auckland council and the CCOs.
	· Community facility assets, such as buildings, parks infrastructure, facilities or closed landfills
	· Water assets including stormwater, potable water and wastewater.
	· Roads, transport networks (such as shared pathways, cycleways busways and ferry and train infrastructure) which are owned or managed by Auckland Council or Auckland Transport.

Table 1: Categories used to group Auckland Council and CCO-owned coastal land and assets considered within each SAP

20. Each shoreline adaptation plan responds to the following national and regional policy, plans and work programmes.

· from the early development stage each shoreline adaptation plan supports community-led discussions about natural hazard risk, adaptation and resilience identified as an area of focus in ‘Accelerating a Resilient Tāmaki Makaurau Auckland’ resolved by the Planning, Environment and Parks Committee on 29 June 2023 (PEPCC/2023/81).

· where applicable, shoreline adaptation plans align with the ‘Making Space for Water’ programme, with regards to flood hazards in coastal areas.

· the shoreline adaptation plan programme responds to the policy direction set out in the New Zealand Coastal Policy Statement (2010) which directs councils to identify areas that may be affected by coastal hazards over at least 100 years.

· the shoreline adaptation plans follow guidance from the Ministry for the Environment (2024) to apply a best practice method for developing the Dynamic Adaptive Policy Pathways through coastal hazards vulnerability and risk assessment alongside community and mana whenua engagement.

21. The high-level strategies recommended in the shoreline adaptation plans provide a strategic direction for Auckland Council and council-controlled organisations to refer to when considering how council-owned coastal land and assets can be managed, either to the immediate impacts of storm events or the sustainable management of longer-term coastal hazards and climate change. This supports sustainable coastal management decision making, including whether to reinstate or realign (moving back) assets within coastal areas.

22. Shoreline adaptation plans are a first step for a regionally consistent approach to adapting our dynamic coastal areas to future climate change and sea-level rise. Adaptation planning is a proactive journey which will take decades to fully implement.

23. The shoreline adaptation plan programme considers three hazards (coastal erosion, coastal inundation and catchment (rainfall) flooding where it interacts with the coastal environment). For further information on these hazards refer to Section 4 of Volume 1 (Attachment A to the agenda report).

24. In the original shoreline adaptation plan consultation material, adaptation strategies were presented over indicative short, medium and long-term timeframes which were reflective of different sea level rise scenarios. Responding to feedback from communities, local boards, elected members and mana whenua, the final shoreline adaptation plan reports have presented final recommended strategies in relation to clearly described coastal change scenarios:

· Low climate change scenario: present day hazards including a one per cent annual exceedance probability catchment flooding and coastal inundation (storm) event) and up to 0.5 metres of sea level rise and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level scenario.

· Moderate climate change scenario: including a consideration of 0.5 and up to 1 metre of sea level rise (and a one per cent annual exceedance probability event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level.

· High climate change scenario: one metre or more of sea level rise (and a one per cent annual exceedance probability storm/rainfall event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on a sea level of one metre or more.

25. A one per cent annual exceedance probability event scenario is a way to express the likelihood of a flood of a specific size or greater occurring in any given year, expressed as a percentage. A detailed view of the hazard scape is included in Volume 3 for each unit (Attachment C to the agenda report).

26. The shoreline adaptation plans consider four adaptation strategies No Action, Maintain, Protect and Adaptation Priority areas, as summarised in Figure 1. The strategies provide high-level guidance on how council-owned land and assets located in coastal areas could be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change.

Maintain

A blue square with a white and black tool

AI-generated content may be incorrect.

Existing assets and uses are maintained within their general location. Considering design and location to manage risks.

Protect

A purple and white shield

AI-generated content may be incorrect.

The coastal edge and/or uses are protected. The coast is often fixed in location and defences (preferably nature based) are used to achieve this.

No action

A blue square with a logo and a flower

AI-generated content may be incorrect.

Limited or no council assets are exposed to coastal hazards. No action is required to reduce or manage risk.

Adaptation priority area

A blue flag with a white mark on it

AI-generated content may be incorrect.

Action is required to manage risk to council land and assets from coastal hazards and catchment flooding. The values and nature of the coastal area requires further adaptation planning and discussion to confirm the actions required.

Figure 1: Adaptation strategies for the shoreline adaptation plans

27. The final shoreline adaptation plan documents have been structured into three volumes and as outlined in Figure 2:

· Volume 1: Details of the overarching programme (see Attachment A to the agenda report).

· Volume 2: Contextual overview of the specific shoreline adaptation plan area

· Volume 3: Site-specific detail including the recommended adaptation strategies for each area.

A map of the world

AI-generated content may be incorrect. Figure 2: Depiction of the three volumes of reports applicable to the Waitematā Harbour West SAP

Tātaritanga me ngā tohutohu

Analysis and advice

The Waitematā Harbour West Shoreline Adaptation Plan

28. The Waitematā Harbour West Shoreline Adaptation Plan extends from Northcote in the north around the full western extent of the harbour culminating at the harbour bridge in the south. The context, including the key council land and assets, as well as cultural context provided by local iwi and community feedback, is addressed in Volume 2 Waitematā Harbour West Area Plan (Attachment B to the agenda report).

29. Within the shoreline adaptation plan, five areas of the coast or ‘units’ are located within the Upper Harbour Local Board’s area (units 5,6, 9, 10 and 11). Each unit is outlined in Volume 3 Waitematā Harbour West (Attachment C to the agenda report).

What is happening? Coastal hazards and climate change

30. Research and analysis were undertaken to inform an understanding of coastal hazards and the resulting risk to council-owned land and assets, along with identified ecological, cultural and historic heritage assets.

31. A detailed view of the hazard scape is included in Volume 3 for each unit (Attachment C to the agenda report). Key areas of note in relation to units 5, 6, 9, 10 and 11 are as follows:

· The Upper Harbour inlet areas have low exposure to wave energy, with mangrove fringed coasts providing additional shelter.

· The most exposed section of shoreline within the unit is Scott Point, exposed to locally generated wind waves from the south. Due to the areas underlying geology, this cliff shoreline of weakly consolidated sandy silts is vulnerable to coastal erosion and much of the developed shoreline has been armoured with rock revetment.

· Lower lying coastal areas are exposed to increased inundation under the moderate and high climate change scenarios and are often areas which currently experience inundation.

What matters most? Council assets and local input for coastal areas

32. A detailed overview of council land and assets and the supporting cultural, social and ecological context is provided in Volume 2 and Volume 3 (Attachments B and C to the agenda report).

33. The Waitematā Harbour West Shoreline Adaptation Plan area covers a large, well-established urban area, residential development and associated activities as well as more rural land within the western areas of the harbour. Urban areas within the Upper Harbour Local Board area are predominantly concentrated within the eastern areas of Hobsonville, Herald Island and Greenhithe, with expanding urban development within the Whenuapai area. Major infrastructure that traverses the Upper Harbour unit areas (units 5, 6, 9, 10 and 11) include State Highway 18 and National Grid Corridors. Auckland Prison and Defence have key landholdings.

34. Auckland Council land and assets within the wider Waitematā Harbour West Shoreline Adaptation Plan include (but are not limited to): 1,645.6 hectares of park land, close to 600 kilometres of road network and nearly 4000 kilometres of water piped networks.

35. The Waitematā Harbour West Shoreline Adaptation Plan area includes 1,306 sites identified via the Cultural Heritage Inventory – Auckland Council GeoMaps, which have cultural and heritage value and significance. Additional cultural landscapes, values and sites may be present and further development of draft cultural statements, in response to the shoreline adaptation plan programme is anticipated.

Local input into local issues

36. The purpose of community engagement throughout shoreline adaptation plan development was to identify how the community use and value their coastal areas. This has been supported by an analysis of publicly available documents (such as local board plans and local parks plans).

37. Development of the Waitematā Harbour West Shoreline Adaptation Plan has included engagement with:

· Upper Harbour Local Board, Kaipātiki Local Board, Henderson-Massey Local Board, Rodney Local Board, Whau Local Board, Albert-Eden Local Board and Waitematā Local Board

· Ngā iwi o Tāmaki Makaurau nineteen iwi of Tāmaki Makaurau and (recognises that each iwi is wholly autonomous, individual and unique)

· local community and key stakeholders such as New Zealand Transport Agency Waka Kotahi, Department of Conservation and New Zealand Defence Force

· relevant infrastructure providers such as Auckland Transport and Watercare Services, and

· acknowledging the location of specific council assets, land uses and third-party infrastructure within this shoreline adaptation plan, engagement has also taken place with the closed landfill team within Auckland Council alongside ongoing programme level discussion New Zealand Transport Agency Waka Kotahi and the New Zealand Defence force in relation to the defence landholdings at Whenuapai.

38. Community engagement was delivered in person and digitally as follows:

· the Waitematā Harbour West Shoreline Adaptation Plan included a series of in-person, public out-reach events to inform people of the shoreline adaptation plan programme and receive feedback. Public engagement was open from 2 August – 26 September 2024. Events were held at a range of venues as identified in Attachment B to the agenda report.

· digital engagement for the Waitematā Harbour West Shoreline Adaptation Plan was undertaken using Social Pinpoint and AK Have Your Say. Social Pinpoint, an online engagement platform provided 108 comments pinned to an interactive map for the Waitematā Harbour West Shoreline Adaptation Plan. AK Have Your Say received a total of 187 survey forms. Feedback also included email submissions and direct discussion. A summary of engagement findings was presented to the local boards in late 2024 and early 2025.

39. Feedback was analysed and used to develop community objectives and guide the development of the adaptation strategies. Community objectives are included in Volume 2 (Attachment B to the agenda report) and locationally specific feedback is identified in Volume 3 (Attachment C to the agenda report).

40. Engagement with local iwi and asset owners has been undertaken through separate workstreams and is outlined in Volume 2 and Volume 3 (see Attachments B and C to the agenda report).

What can we do about it? Adaptation strategies for the Upper Harbour Local Board area

41. The shoreline has been divided into several coastal units, defined by the driving coastal processes present. Within these units, the coastline has been further divided to reflect the varying distribution of assets and the subsequent, appropriate management strategies.

42. The Waitematā Harbour West Shoreline Adaptation Plan includes 123 coastal stretches, of which 40 are located within units 5, 6, 9, 10 and 11 in the Upper Harbour Local Board Area. The recommended adaptation strategies are represented as pathways across the three coastal change scenarios outlined in paragraph 25. The Upper Harbour coastline includes both western and eastern areas of the harbour covering areas with urbanised coast such as Greenhithe, Herald Island and Hobsonville areas (Units 5, 10 and 11) and those which are more rural in nature, such as Paremoremo and Whenuapai (Units 6 and 9).

43. A comprehensive overview of the recommended strategies for each stretch and supporting rationale is provided in Volume 3 (Attachment C to the agenda report). In summary, development of adaptation strategies within the Upper Harbour Local Board area has demonstrated that:

· Protect strategy — has been applied, under low climate change scenarios to the modified areas of the coast which support connections to water- based activities. This includes Rahui Road and Rame Road in Greenhithe, Attwood Wharf, Herald Island and Hobsonville Wharf, as well as the council owned boat ramp at Westhaven Marina. Protect has also been applied to the Scott Point esplanade, Christmas Beach and the causeway connections to Herald Island, as well as reclamations north of the Upper Harbour Walk connections which support wastewater and coastal pathway connections.

· Adaptation priority strategy — has been applied under moderate and high climate scenarios for the Rahui Road, Rame Road and Greenhithe coastal areas of the Lucas Creek where community use for connections to and along the coast are projected to be impacted by ongoing coastal processes and increasing inundation. Adaptation priority has also been applied for highly utilised coastal access points on Herald Island (Christmas Beach, southern reserve connections and Landing Reserve boat access facilities)

44. These identified adaptation strategies and pathways do not preclude further investment or planned asset management. As living documents, the shoreline adaptation plans may be updated to reflect land use change, investment in assets, community values and environmental change.

Tauākī whakaaweawe āhuarangi

Climate impact statement https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/report-writing-guidelines.aspx - climate-impact-statement

45. The shoreline adaptation plan work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Tāmaki Makaurau is predicted to experience between 0.6 metres and 1.5 metres of sea level rise by 2130, depending on the future CO2 emissions scenario. Impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards, including coastal erosion, coastal inundation, and rainfall flooding.

46. To prepare for the future with climate change, we need to plan adaptively. Shoreline adaptation plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

47. Shoreline adaptation plans assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signalling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, shoreline adaptation plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri – Auckland’s Climate Plan 2020.

48. The Waitematā Harbour West Shoreline Adaptation Plan outlines how council-owned land and assets can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the shoreline adaptation plans will increase resilience by reducing exposure and vulnerability of assets in hazards zones.

49. Greenhouse gas emissions are not directly considered within the shoreline adaptation plans, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Considering the broad extent of council-owned coastal land and assets and the non- statutory nature of the shoreline adaptation plans; implementation will be a collaborative effort across council departments. The shoreline adaptation plan project team has worked in partnership with relevant departments to co-develop the Waitematā Harbour West Shoreline Adaptation Plan.

51. Strategies will be considered and integrated into all relevant council strategic plans and documents including Reserve Management Plans, Regional Parks Management Plans and Open Space Network Plans. This will support associated decision making, such as landowner and leasehold approvals.

52. Adaptation strategies will also be integrated into targeted asset management plans to inform appropriate outcomes, including ongoing operational maintenance and future capital renewal work programmes. For example, assets that provide a coastal defence or amenity function will be considered through council’s regionally funded Coastal Assets Renewals Programme and Shoreline Adaptation Plan Implementation Programme.

53. The completion of all 20 shoreline adaptation plans will confirm regionally consistent themes, challenges and opportunities. This will inform the future implementation strategy including prioritisation and funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. Workshops with the Upper Harbour Local Board commenced in June 2024, prior to the planning for community engagement. A workshop was held to provide an update on what was heard through community engagement in late 2024. In March 2025 a workshop was held to seek feedback and direction on the development of adaptation strategies.

55. Through workshops, the Upper Harbour Local Board identified a specific interest in ensuring engagement with local iwi was undertaken and that community engagement considered local views to ensure that plans were responsive to these uses, values and aspirations. A summary of the iwi and community engagement undertaken has been included in Volume 2 (Attachment B to the agenda report). Community engagement outcomes for the Upper Harbour Local Board area highlighted the experiences of the local community following the 2023 storm events, particularly in relation to flood damage, erosion, downstream implications (stormwater runoff, slips, discharge) and identifying damage to community facilities and tracks.

56. Key community values identified related to a need for consideration of holistic coastal management, including ecological values and habitats for marine life, supporting water quality outcomes for the Waitematā Harbour. Specific themes are as follows:

· coastal connections which support local and community opportunities for water-based recreation and enjoyment of coastal areas were also mentioned as important, particularly around Greenhithe, Hobsonville and Herald Island

· opportunities to improve and support coastal connections for developing areas such as Paremoremo and Whenuapai were identified

· a large percentage of respondents access the coast by walking and cycling and use coastal pathways to move between areas. Aspirations for improved coastal walkways, both for recreation and as part of the transport network, were identified by the community, specifically in relation to Whenuapai (unit 9).

57. Overall, matters raised have been responded to through amendment to strategies and the inclusion of implementation notes in the Volume 3 (Attachment C to the agenda report) Units 5, 6, 9, 10 and 11 for the Upper Harbour Local Board area. The key interests of the board and community have been included in Volume 3 by unit area, these include:

· the application of a ‘Protect strategy’ where the coast is modified to support coastal access within Greenhithe, Hobsonville and Scott Point areas, and at Attwood Wharf.

· application of an ‘Adaptation priority strategy’ where coastal processes (such as erosion with increased sea levels) may threaten highly valued connections along coastal areas with complex values, including Rame Road and Rahui Road, Christmas Beach and Landing Reserve.

· implementation notes have been included to ensure that local feedback, aspirations and key values are considered when strategies are implemented.

· ensuring that the plans are focused on Auckland Council’s responsibilities through clear inclusion in the ‘stretch’ specific discussion as to the facilities, land and assets to which the strategies apply. An example of this is at Rame Road or West Harbour, where third party landholdings and interests may adjoin council land.

· community and local board aspirations have been included in Volume 2 (Attachment B to the agenda report), in relation to ecological outcomes and aspirations.

58. Following endorsement from the Upper Harbour Local Board (along with Henderson-Massey, Kaipātiki, Rodney, Whau, Albert-Eden and Waitematā Local Boards) the Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning and Policy Committee for approval in July 2025.

Tauākī whakaaweawe Māori

Māori impact statement

59. From the programme’s inception in 2021, the shoreline adaptation plan programme has been designed and developed in the spirit of partnership with ngā hapū me ngā iwi o Tāmaki Makaurau. The programme principles which underpin this approach are included in Volume 1 - Understanding the Shoreline Adaptation Plan programme (see Attachment A to the agenda report).

60. Multiple hui and hikoi with local iwi have been held to support the development of the shoreline adaptation plan programme, including the Waitematā Harbour West Shoreline Adaptation Plan. The project team also presents regularly to the Interim Kaitiaki Forum (formerly the Infrastructure and Environmental Services Kaitiaki Forum).

61. The Waitematā Harbour West Shoreline Adaptation Plan area includes statutory acknowledgement areas, numerous known (and unknown) sites of significance, situated amongst the diversity of coastal tributaries/ streams, headlands and portages to inland areas. Those iwi who whakapapa to the area and/or expressed an interest in the Waitematā Harbour West Shoreline Adaptation Plan kaupapa are:

· Te Kawerau ā Maki,

· Ngāti Whātua o Kaipara

· Ngāti Whātua Orākei,

· Ngaati Whanaunga

· Ngāti Maru

· Ngāti Tamaterā

· Te Ākitai Waiohua,

· Ngāti Pāoa

· Ngāti Te Ata

· Te Patukirikiri

· Ngāi Tai ki Tāmaki,

62. The project team has worked with iwi representatives of the group to provide cultural statements and cultural commentary to help guide the adaptation approaches set out within this shoreline adaptation plan. Acknowledging each iwi have their own kōrero and may choose to share this in a manner which protects each iwi intellectual property, the Waitematā Harbour West Shoreline Adaptation Plan includes content which iwi have approved to be included (see section 3 of Attachment B to the agenda report). Further information may be included in cultural statements, to be held by iwi, which once finalised will inform implementation of the shoreline adaptation plans.

63. Engagement with the above iwi and ngā hapū me ngā iwi o Tāmaki Makaurau who express an interest, will continue throughout completion of the shoreline adaptation plan programme and its implementation.

Ngā ritenga ā-pūtea

Financial implications

64. Delivery of the shoreline adaptation plan programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the reports.

65. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend the shoreline/coastline everywhere. Shoreline adaptation plans and the supporting coastal asset management plan will ensure that coastal projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

66. No financial investment decisions have been made through the Waitematā Harbour West Shoreline Adaptation Plan. The adaptation strategies will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

67. Once all shoreline adaptation plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed by the Governing Body. This will assist in budgetary requirements and support an equitable approach for areas where managed realignment or other major coastal works have been recommended

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68. The risks and mitigations associated with the local boards endorsing the Waitematā Harbour West Shoreline Adaptation Plan are outlined in Table 2 below:

Table 2: Risk identification and mitigations

Main risk	Mitigation
Coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change.	· Adopting the SAP for the Waitematā Harbour West area will provide for future implementation of the plan. · Asset management across multiple asset classes will require multiple departments across council to continue to work together. As a strategic document, the SAP provides a coordinated and holistic approach, alongside other relevant council policies and regulatory mechanisms.
Potential opposition to the proposed adaptation strategies (noting a high level of public interest in council management of assets in response to climate change and natural hazard risk)	· The development of the SAPs has been undertaken in collaboration with local iwi and with extensive engagement with the local community, wider public and infrastructure providers. · These SAPs remain living documents, revisions to the SAP can be advanced to respond to further engagement with iwi, communities and in response to other programmes such as the Closed Landfill Asset Management Plan development.
Due to uncertainty in emission reductions, coastal hazards may increase in frequency and intensity earlier than expected.	· Shoreline adaptation plans have been developed using conservative climate change scenarios in the long term. · The SAPs are adaptive and advancement to the next timeframe can be considered based on the observed impact of coastal and climate change.
As multiple teams are required to work together to implement the shoreline adaptation plan, there is potential that the SAP is not applied across all business areas.	· The project team have worked collaboratively with departments across council and Council Controlled Organisations to develop the SAP and will maintain relationships to support implementation. · A governance group oversees the development and implementation of the shoreline adaptation plan work program and supports strategic relationships.

Ngā koringa ā-muri

Next steps

69. Following endorsement from the Upper Harbour Local Board, as well as the Henderson-Massey, Kaipātiki, Rodney, Whau, Albert-Eden and Waitematā Local Boards, the Waitematā Harbour West Shoreline Adaptation Plan will be presented to the Planning & Policy Committee for approval in July 2025.

70. Once approved, the Waitematā Harbour West Shoreline Adaptation Plan will be released to the public and to stakeholders across Auckland Council. Local implementation will include capital works under the Coastal Asset Renewals Works Programme. The adaptation strategies will then be integrated into key council plans, such as asset management plans

71. Regional implementation of shoreline adaptation plans will commence in late 2025 once all shoreline adaptation plans are completed. Implementation will be supported via existing work programmes and Long-Term Plan budgets, whilst the shoreline adaptation plan team prepare guidance on future budget requirements to be considered as part of the next Long-Term Plan. In the interim, there will be an ongoing opportunity for iwi and other programme partners to collaborate in the implementation of the shoreline adaptation plan programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme (Under Separate Cover)
b ⇨	Shoreline Adaptation Plans Volume 2 - Introduction to the SAP area (Under Separate Cover)
c ⇨	Shoreline Adaptation Plans Volume 3: Waitematā Harbour West - Unit 5, 6, 9, 10 and 11 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Lara Clarke – Principal Coastal Adaptation Specialist

Sage Vernall – Senior Coastal Adaptation Specialist

Authorisers

Barry Potter - Director Resilience and Infrastructure

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter three 2024/2025

File No.: CP2025/09476

Te take mō te pūrongo

Purpose of the report

1. To receive the Upper Harbour Local Board’s integrated quarterly performance report for quarter three, 1 January to 31 March 2025.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2024/2025 work programme.

3. The work programme is produced annually and aligns with Upper Harbour Local Board Plan 2023 outcomes.

4. The key activity updates from the 2024/2025 work programme (Attachment A to this report) for this quarter are:

· Activation of community led venue partners Upper Harbour (Activity ID 404) – Albany Community Hub, Meadowood Community House, Sunderland Lounge – Te Rere and Headquarters – Te Mahere have all provided an update for quarter three as outlined in Attachment C of this agenda report.

· Connected and Resilient Communities: Albany (Activity ID 398) – The Albany Lunar New Year Festival attracted over 2,350 attendees at two main events held at the Albany Village Library and the Albany Community Hub

· Movies in Parks – Upper Harbour (Activity ID 1278) – The 2025 Movies in Park was successfully delivered in Rosedale Park on 22 February attracting over 2,200 attendees.

· Install modular pumptrack (Activity ID 30234) – modular pump track installed Glenn Bay Close Reserve in March 2025.

5. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

6. Net operational financial performance is in line with budget for the 9 months ended 31 March 2025. Revenue is under budget by five per cent for the year to date while operating expenditure is one per cent below revised budget. Capital expenditure is approximately 58 per cent above budget for the 9 months ended 31 March 2025.

7. The financial report for the 9 months ended 31 March 2025 for the Upper Harbour Local Board is in Attachment B.

8. An underspend of $17,700 has been identified for implementation of projects in relation to Upper Harbour Play Advocacy (Activity ID 3833) and will not be delivered by 30 June 2025. This report provides the opportunity for the local board to consider reallocating this funding to other existing projects or activities in the 2024/2025 work programme.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025 as outlined in Attachment A to the agenda report.

b) reallocate $17,700 Locally Driven Initiatives Operational (LDI Opex) budget from Activity ID 3833 Upper Harbour Play Advocacy to Activity ID 410: Community Grants Upper Harbour

Horopaki

Context

9. The Upper Harbour Local Board has an approved 2024/2025 work programme for the following operating departments:

· Customer and Community Services

· Local Environmental

· Auckland Emergency Management

· Local Governance.

10. The graph below shows how the work programme activities meet Upper Harbour Local Board Plan 2023 outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

11. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

13. The key achievements in the delivery of the local board work programmes for 2024/2025 during quarter three include:

· Movies in Parks – Upper Harbour (Activity ID 1278) – The 2025 Movies in Park was successfully delivered in Rosedale Park on 22 February attracting over 2,200 attendees.

· Install modular pumptrack (Activity ID 30234) – modular pump track installed Glenn Bay Close Reserve in March 2025.

Activities with some risks or issues

Upper Harbour Play Advocacy (Activity ID 3833) - Amber RAG status

14. The local board allocated $70,000 for the current financial year to deliver play advocacy projects through the development and implementation of diverse play opportunities.

15. The project team engaged with the local board on proposed projects for delivery prior to implementation. Local board feedback was incorporated into the implementation plan and an underspend of $17,700 was identified.

16. This report provides the local board the opportunity to consider reallocating the identified underspend to existing projects or activities in the work programme to be delivered by 30 June 2025. Any unspent budget in the 2024/2025 work programme will be absorbed into organisational savings at the end of the current financial year.

17. It is recommended the local board allocate the underspend of $17,700 to Activity ID 410: Community grants.

Attwood reserve - investigate, design and repair wharf and boat ramp (Activity ID 4481) -Amber RAG status

18. In the 2024/2025 quarter two performance report the Attwood reserve - investigate, design and repair wharf and boat ramp (Activity ID 4481) was reported as at risk with a red RAG status due to the project being significantly delayed.

19. Mitigations included exploring options to expedite delivery. A design contract has now been awarded and design and investigation is currently underway.

20. The RAG status has now been updated to Amber. A heritage impact assessment is scheduled for completion in quarter 4, with design development expected to be finalised in quarter 1 of 2025/2026.

Changes to the local board work programme

Activities with changes

21. The following work programme activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and where appropriate were made by staff under delegation in consultation with the local board.

Table 1: Minor change to the local board work programmes

ID/Ref	Activity Name	Change	Reason for change
35963	Albany library service provision	Budget increase	A budget shortfall of $6,500 was required to complete the delivery of the spatial plan
51853	Increase operational maintenance response fund	Budget decrease	A total of $6,500 was reallocated to Activity ID 35963 “Albany library service provision” This minor change does not impact the approved outcome or scope of the activity.
410	Community Grants	Budget increase	Resolution number UH/2025/12 allocating $3,817 film permit revenue to community grants

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Upper Harbour Local Board of the performance for quarter three ending 31 March 2025.

Tauākī whakaaweawe Māori

Māori impact statement

26. The Upper Harbour Local Board work programme contains a number of activities aimed at delivering outcomes for Māori in the 2024/2025 financial year.

27. Highlights for the reporting period include:

· Māori responsiveness (Activity ID 403) Onekiritea Matariki Event - planning is underway for this year’s Matariki event being hosted by Te Ohu o Onekiritea and Hobsonville Point Secondary School, supported by Te Kawerau ā Maki.

· Māori responsiveness (Activity ID 403) Digital Storytelling – Scoping is underway with Te Kawerau ā Maki to work through a work plan and logistics for the Active Whakapapa storytelling activity on Te Kawerau ā Maki whenua at Onekiritea Bomb Point.

· Te Kete Rukuruku programme (Activity ID 4382) A workshop was held with staff to progress with identifying sites to be put forward for Māori naming (and associated story telling) of parks and places in partnership with mana whenua

· Te Ao Māori and Community Led Conservation Upper Harbour (Activity ID: 4116) Preparation meetings held with Te Kawerau ā Maki with cultural induction workshops to be delivered in May 2025.

Ngā ritenga ā-pūtea

Financial implications

28. This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme.

29. Operating expenditure of $14.9 million, which was $110,000 below budget. Asset Based Services operating expenditure (ABS Opex) was $58,000 below budget, while Locally Driven Initiatives operating expenditure (LDI Opex) was $52,000 under budget.

30. Operating revenue of $2.7 million was $131,000 below budget, primarily due to lower than anticipated revenue from fitness and learn to swim programmes at the Albany Stadium Pool.

31. Capital expenditure of $8.2 million was $3 million above budget. The capital programme is ahead of schedule and mainly relates to the continued construction of Te Kori Scott Point (Stage 1b), renewal of Sanders Reserve track, renewal of roads through Rosedale Park and installation of a concrete path and track renewals at Gills Reserve.

32. The financial report for the 9 months ended 31 March 2025 for the Upper Harbour Local Board is in Attachment B to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

35. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

36. The local board will receive the next performance update for quarter four (April - June 2025) at the August 2025 business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Upper Harbour performance report 2024/2025 Quarter 3.	133
b ⇩	Financial performance report 2024/2025 to March 2025.	159
c ⇨	Community Places report 2024/2025 Quarter 3. (Under Separate Cover)

Ngā kaihaina

Signatories

Authors	Heather Skinner - Senior Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Upper Harbour Local Grants Round Two 2024/2025 Grant Allocations

File No.: CP2025/07127

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Upper Harbour Local Boards Local Grants Round Two in 2024/2025.

Whakarāpopototanga matua

Executive summary

2. At the 27 June 2024 business meeting, the local board adopted the Upper Harbour Local Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in the Upper Harbour Local Board Local Grants Round Two (Attachment B to the agenda report) in 2024/2025.

4. The Upper Harbour Local Board had set a total of $200,000 community grants budget for the 2024/2025 financial year. Upper Harbour Local Grant Round One 2024/2025 received a total of thirty applications and a total of $179,933.58 requested. $97,424.96 was allocated, leaving a total of $102,575.04 remaining for one Local Grant round.

5. $4,000 was returned to the budget as one application (LG2517-117) did not proceed. $3,817 was added to the budget was added to the budget from film permit revenue (resolution number UH/2025/12) and $826.75 from underspend from the legacy rates budget was added to the community grants budget leaving a total of $111,218.79 remaining for the Upper Harbour local grant round two.

6. Thirty-nine applications were received for Upper Harbour Local Board Local Grants Round Two requesting $245,574.38.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Local Grants Round Two applications 2024/2025, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2517-202	Te Ohu o Onekiritea	Community	Towards facilitators fees, staff wages, marketing, kai for participants and outdoors screening fees at Sunderland Lounge from 1st July 2025 to 31 October 2025	$19,500.00	Eligible
LG2517-203	The ReCreators	Community	Towards salaries, travel, insurance material, storage and marketing to organise community upcycling workshops 1 June 2025 to 31 August 2025	$4,960.00	Eligible
LG2517-205	North Harbour Bays Athletics Inc	Sport and recreation	Towards lighting hire, marquee hire and St John Ambulance event cover at AUT Millennium Stadium from 1 December 2025 to 31 December 2025	$6,969.00	Eligible
LG2517-207	Aim High Charitable Trust	Community	Towards salaries at 17 Pearn Place from 14 July 2025 to 19 September 2025	$7,000.00	Eligible
LG2517-208	New Zealand Baiyun Beijing Opera Society Incorporated	Arts and culture	Towards venue hire, transportation expenses, instruments, labour fees, cosmetic, office supplies and karakoe machine at 575 Albany Highway from 1 June 2025 to 31 May 2026	$7,500.00	Eligible
LG2517-210	Kaipātiki Project Incorporated	Environment	Towards equipment, catering, travel costs, advertising and wages to deliver Engine Bay Garden & Community Compost Hub from 2 June 2025 to 31 May 2026.	$5,000.00	Eligible
LG2517-211	Business North Harbour	Environment	Towards bins, three months of bin collections and advertising costs from 1 July 2025 to 30 June 2026	$4,414.00	Eligible
LG2517-213	Albany Chinese Association	Arts and culture	Towards venue hire and catering at Oteha Valley School and Albany Community Centre from 1 April 2025 to 31 August 2025	$4,000.00	Ineligible
LG2517-215	Connected Neighbourhoods Trust	Community	Towards the installation of an emergency power generator supply switch into Sunderland Lounge from 2 June 2025 to 31 December 2025.	$3,172.17	Ineligible
LG2517-217	Girl Guides Association NZ Inc	Community	Towards venue hire from 5 May 2025 to 30 April 2026	$8,000.00	Eligible
LG2517-219	Outline Aotearoa Inc	Community	Towards venue hire to deliver Outline Maintain in Waitematā from 30 May 2025 to 30 May 2026	$7,329.60	Eligible
LG2517-223	Big Buddy Mentoring Trust	Community	Towards office rent, assessments, advertisement and supervision from 1 June 2025 to 31 May 2026	$5,000.00	Eligible
LG2517-224	Meadowood Centre Incorporated	Community	Towards microphone, advertising, wages, face painting, bubble house and pops games at the Meadowood Community Centre on 6 December 2025	$2,500.00	Eligible
LG2517-225	Harbour Hospice Trust	Sport and recreation	Towards green fees at the North Shore Golf Club on the 20 November 2025	$5,000.00	Eligible
LG2517-226	Japan Kauri Education Trust	Community	Towards venue hire at Meadowood Community Centre from 2 of June 2025 to 31 December 2025	$2,500.00	Eligible
LG2517-227	Age Concern Auckland Trust	Community	Towards coordinator salary, venue hire, volunteer training, participant registration, promotions and refreshments from 2 June 2025 to 2 December 2025	$7,670.00	Eligible
LG2517-228	Youthline Auckland Charitable Trust	Community	Towards clinical supervision and telecommunication costs from 1 June 2025 to 1 June 2026	$5,411.00	Eligible
LG2517-229	Amar Trivedi	Events	Towards overall costs to deliver a Diwali Festival at Catalina Bay Waterfront on 1 of November 2025	$15,000.00	Eligible
LG2517-230	Business North Harbour Incorporated	Community	Towards venue hire, catering, speakers fees and resource development at the National Hockey Centre from 1 July 2025 to 30 June 2026	$33,880.00	Eligible
LG2517-232	Rape Prevention Education Whakatu Mauri Trust	Community	Towards educators wages and travel costs to deliver the BodySafe Programme at Rangitoto College and Albany Junior High School from 1 July 2025 to 30 June 2026	$5,000.00	Eligible
LG2517-233	Abby Storey	Arts and culture	Towards poster design, printing and website costs from 1 November 2025 to 8 November 2025	$1,000.00	Eligible
LG2517-234	East Coast Bays Cricket Incorporated	Sport and recreation	Towards indoor cricket net hire at Massey University Albany Indoor Nets from 20 August 2025 to 24 September 2025	$939.13	Eligible
LG2517-235	Te Hōnonga a iwi - Restoring Rosedale Park	Environment	Towards two plastic water tanks and fitting at 159 Bush Road from 1 of June 2025 to 1 of August 2025	$13,000.00	Eligible
LG2517-238	Tennis Seniors North Harbour	Sport and recreation	Towards venue hire and tennis balls to deliver 2025 Tennis Seniors North Harbour Indoor Tournament at Albany Tennis Park from 12 of July 2025 to 13 of July 2025	$3,032.50	Eligible
LG2517-239	Mother Helpers	Community	Towards social workers wages from 1 June 2025 to 30 June 2026	$4,950.00	Eligible
LG2517-240	Brain Play Limited	Community	Towards laptop and 3D printer hire from 2 June 2025 to 31 of July 2025	$2,259.75	Eligible
LG2517-241	Albany Community Action Trust	Sport and recreation	Towards venue hire of Kristin gym from 15 of June 2025 to 21 of June 2026	$5,062.50	Eligible
LG2517-242	Roberta Carvalho	Arts and culture	Towards artist fees at Kaipatiki Engine Bay Community Plant Nursery from 13 June 2025 to 15 June 2025	$1,000.00	Eligible
LG2517-243	Greenhithe Riding For The Disabled Association Incorporated	Sport and recreation	Towards sand at 56 Churchouse Road from 16 June 2025 to 13 July 2025	$865.00	Eligible
LG2517-244	Albany Community Action Trust	Community	Towards venue hire, materials and wages at 575A Albany Highway from 1 June 2025 to the 7 December 2025	$5,664.00	Eligible
LG2517-245	Facebook Badminton Club	Sport and recreation	Towards venue hire of Badminton North Harbour Centre from 20 September 2025 to 21 of September 2025	$1,000.00	Eligible
LG2517-246	All Hands Aotearoa Incorporated	Arts and culture	Towards cover venue, sound, lighting, decoration, face painting, cultural items, marketing, photography, cleaning, photo booth, crafts display, and first aid kits to deliver Punjab Folk and Cultural Day in Hobsonville from 14 of June 2025 to 15 of June 2025	$11,500.00	Eligible
LG2517-247	Action Education Incorporated	Arts and culture	Towards wages at Albany Senior High School and Hobsonville Point Secondary School from 1 June 2025 to 1 December 2025	$5,000.00	Eligible
LG2517-248	Korean Arts and Culture Trust	Arts and culture	Towards wages, ingredients, equipment, venue hire, printing, marketing and food from 6 August 2025 to 3 September 2025	$5,701.00	Eligible
LG2517-249	Young Workers Resource Centre	Community	Towards wages from 1 April 2024 to 31 March 2026	$5,000.00	Eligible
LG2517-250	Greenhithe Community Trust	Community	Towards wages to deliver first aid and baby sitter courses from 2 of June 2025 to 12 December 2025	$1,046.00	Eligible
LG2517-251	AUT Millennium Ownership Trust	Sport and recreation	Towards sailing boat and wetsuit purchases at AUT Millennium Main Pool from 2 June 2025 to 27 June 2025	$4,048.73	Eligible
LG2517-252	UPPER HARBOUR INDIAN ASSOCIATION INCORPORATED	Arts and culture	Towards facilitator costs, entertainment, refreshments, cleaning, audio visual, giveaway and venue hire at Sunderland Lounge on 14 of June 2025	$3,000.00	Eligible
LG2517-256	All Hands Aotearoa Incorporated	Arts and culture	Towards cover venue hire, props, Māori crafts, banners, Kapa haka, health and safety, transport and kai to deliver in Hobsonville on 30 of June 2025	$11,700.00	Eligible
Total				$245,574.38

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

9. The Upper Harbour Local Board adopted the Upper Harbour Local Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

13. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

14. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The local board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through 2024/2025 Upper Harbour Local Grants Round Two (Attachment B to the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The Upper Harbour Local Board adopted the Upper Harbour Local Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

22. The Upper Harbour Local Board had set a total of $200,000 community grants budget for the 2024/2025 financial year. Upper Harbour Local Grant Round One 2024/2025 received a total of thirty applications and a total of $179,933.58 requested. $97,424.96 was allocated, leaving a total of $102,575.04 remaining for one Local Grant round.

23. $4,000 was returned to the budget as one application (LG2517-117) did not proceed. $3,817 was added to the budget was added to the budget from film permit revenue (UH/2025/12) and $826.75 from underspend from the legacy rates budget was added to the community grants budget leaving a total of $111,218.79 remaining for the second grant round.

24. Thirty-nine applications were received for Upper Harbour Local Board Local Grants Round Two requesting $245,574.38.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Upper Harbour Local Board allocating funding for these grants, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2024/2025 Upper Harbour Local Board Grant Programme	177
b ⇨	2024/2025 Upper Harbour Local Grant Round Two Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Andréa Poiret - Grants Advisor

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

Upper Harbour Local Board

22 May 2025

Upper Harbour Facilities Grants 2024/2025 Grant Allocations

File No.: CP2025/07140

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Upper Harbour Local Boards Facilities Grants in 2024/2025.

Whakarāpopototanga matua

Executive summary

2. At the 27 June 2024 business meeting, the local board adopted the Upper Harbour Facilities Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

3. This report presents applications received in the Upper Harbour Local Board Facilities Grants (Attachment B to the agenda report) in 2024/2025.

4. The Upper Harbour Local Board had set a total of $429,194 Facilities grants budget for the 2024/2025 financial year.

5. Fourteen applications were received for Upper Harbour Local Board Facilities Grants requesting $797,353.04.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Facilities Grants applications 2024/2025, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
UHLB FG-2501	Tauhinu Sea Scout Group	Sport and recreation	Towards boat shed construction adjacent to 220 Kyle Road	$99,000.00	Eligible
UHLB FG-2504	Harbour Sports Hub Trust	Sport and recreation	Towards building consent fees for the Albany Sports Park from 2 June 2025 to 30 November 2025	$200,000.00	Eligible
UHLB FG-2507	Herald Island Community Wharf Trust	Community	Towards engineering assessment of Herald Island wharves from 1 of July 2025 to 30 September 2025	$12,075.00	Eligible
UHLB FG-2508	Greenhithe Residents Association	Historic Heritage	Towards roofing, spouting, scaffolding, contingency fund and temporary fencing at 15a Greenhithe Road from 5 May 2025 to 30 May 2025	$22,986.48	Eligible
UHLB FG-2512	Rosedale Park Sports Charitable Trust	Community	Towards Rosedale Park clubrooms gutter replacement	$14,213.10	Eligible
UHLB FG-2513	Hobsonville School	Community	Towards a shade canopy at Hobsonville School	$90,000.00	Eligible
UHLB FG-2514	Meadowood Centre Incorporated	Community	Towards renovation of bathroom and storage rooms at 55 Meadowood Drive	$50,000.00	Eligible
UHLB FG-2515	Catalina Community Garden	Environment	Towards water tank, garden shed, outdoor seating furniture, tank stand assembly, signage, admin fees and garden equipment at Catalina Community Garden	$18,732.46	Eligible
UHLB FG-2516	Hobsonville Marine Sports Recreation Centre Charitable Trust	Sport and recreation	Towards site preparation and asphalt at Upper Waitemata Marine Centre	$78,426.00	Eligible
UHLB FG-2517	Albany Community Action Trust	Community	Towards feasibility study fees for building relocation to 575 Albany Highway 2 June 2025 to 1 August 2025	$25,000.00	Eligible
UHLB FG-2518	North Harbour BMX Association Incorporated	Sport and recreation	Towards track sealing, toilet facility installation, earthworks and fencing at Oteha Valley Road	$59,000.00	Eligible
UHLB FG-2519	The Swish Factory	Sport and recreation	Towards floor refurbishment, changing room upgrade, maintenance of basketball machines, safety paddings and safety nets at 17 Orbit Drive from 1 of July 2025 to 1 of December 2025	$43,770.00	Eligible
UHLB FG-2522	North Harbour Softball Association	Sport and recreation	Towards steel for roof repair at Rosedale Softball Stadium on 1 of September 2025	$60,000.00	Eligible
UHLB FG-2524	Greenhithe Tennis Club Inc.	Sport and recreation	Towards the clubhouse deck replacement at Greenhithe Tennis Club from 1st of June 2025 to 31st July 2025	$12,350.00	Eligible
LG2517-236	Hobsonville Point Marine Sports Recreation Centre Charitable Trust	Capital	Towards design documents for Maki Story Board at Upper Waitematā Marine Centre from 1 June 2025 to 1 September 2025	$11,800.00	Eligible
Total				$797,353.04

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Upper Harbour Local Board adopted the Upper Harbour Facilities Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. The local board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through 2024/2025 Upper Harbour Local Grants Round Two (Attachment B to the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. The Upper Harbour Local Board adopted the Upper Harbour Facilities Grants Programme 2024/2025 as presented in Attachment A to the agenda report. The document sets application guidelines for contestable community grants submitted to the local board.

21. The Upper Harbour Local Board had set a total of $429,194 Facilities grants budget for the 2024/2025 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Upper Harbour Local Board allocating funding for these grants, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2024/2025 Upper Harbour Local Board Facilities Grant Programme	193
b ⇨	2024/2025 Upper Harbour facilities grant application summary (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

James Boyd - Senior Grants Advisor

Andréa Poiret - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

[1] The ‘AK Have Your Say’ webpage included proposed changes to the Dog Policy and Bylaw and local dog access rules in 10 local board areas. The website had around 29,000 visits over the consultation period, comprised of over 6000 ‘engaged’ participants (people who completed the online survey). Overall there were also over 18,000 ‘informed’ participants (people who downloaded a document) which included around 1700 people who downloaded the statement of proposal for proposed changes to local dog access rules).

[2] Franklin County News, Manukau and Papakura Courier, Central Leader, Eastern Bays Courier, North Shore Times, Rodney Times, Western Leader, The Times, Gulf News, Waiheke Weekender, Pohutukawa Coast Times

[3] NZTV (1 time), Media Works (11 times) and Radio NZ (10 times)

[4] An online drop-in session and an in-person Have Your Say event (at Town Hall) were held for proposed changes to matters of regional significance in the Dog Policy and Bylaw and plus 11 in-person drop-in sessions and ten Have Your Say sessions were held for the proposed changes to local dog access rules.

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP
Members	Callum Blair	Kyle Parker
	John Mclean	Sylvia Yang

Authors	Robert Marshall - Local Board Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Authors	Max Wilde - Democracy Advisor (Upper Harbour Local Board)
Authorisers	Lesley Jenkins - Local Area Manager