Minutes of Upper Harbour Local Board

Upper Harbour Local Board

22 May 2025

1 Nau mai | Welcome

The Chairperson A Atkinson opened the meeting with a Karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number UH/2025/56

MOVED by Member K Parker, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 1 May 2025, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Harmony Hive - Eid in the Park (A Celebration of Culture and Community)

Resolution number UH/2025/57

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whiwhi / receive the deputation from Nadin Ismial, Event Coordinator, Harmony Hive and Nibras Altayyar, Event Coordinator, Harmony Hive and thank them for their attendance and presentation.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

9.1

Albany Community Action Trust - Family and Youth Hub building project.

Resolution number UH/2025/58

MOVED by Chairperson A Atkinson, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) whakamihi / thank Odele Habets, representing the Albany Community Action Trust, for her attendance and presentation.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Deliberation on proposed changes to local dog access rules
	The Principal Policy Advisor, Nancy Chu and the Policy Advisor, Oliva Zhang, were in attendance to support the item.
	The deliberations table (Attachment A to the agenda report) was completed and tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number UH/2025/59 MOVED by Chairperson A Atkinson, seconded by Member K Parker: That the Upper Harbour Local Board: a) whakamihi / thank those people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area. b) whai / adopt the decisions contained in the deliberations table attached to this resolution in the minutes of this meeting of the Upper Harbour Local Board that: i) respond to the public feedback on the proposed changes ii) adopt the proposed changes as publicly notified at Rosedale Park. c) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table below the deliberations table attached to this resolution in the minutes of this meeting of the local board that gives effect to the decisions in b), with a commencement date of 1 August 2025 d) whakaū / confirm that the amendments to the policy in c): i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri \| Policy on Dogs 2019 ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri \| Policy on Dogs 2019 iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996. e) tāpae / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in c). f) tuhi ā-taipitopito/ note the Upper Harbour Local Board has allocated budget for fencing and signage as indicated in the body of the agenda report. g) tono / request that under the empowered local boards model, local boards are sufficiently supported to make changes to local dog access rules as needed, noting that the last time the Upper Harbour Local Board had the ability to update rules was in 2015. CARRIED
	Attachments a 22 May 2025, Upper Harbour Local Board: Item 11 - Deliberation on proposed changes to local dog access rules - Completed deliberations table.

Note: Deputy Chairperson U Casuri Balouch requested that her support for the proposal for dogs off leash in northeast section only, Option 2A, be recorded.

Member C Blair left the meeting at 11.00am. and returned to the meeting 11.02am

Member S Yang left the meeting at 11.00am and returned to the meeting at 11.03am.

Whenuapai Town Park - approval of new toilet block

The Project Manager Operations, Melissa Johnston and the Principal Property Advisor, Catherine Dearsley, were in attendance to support the item.

Resolution number UH/2025/60

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:

That the Upper Harbour Local Board:

a) whakaae / approve the development a new toilet block facility and public event power plinth at Whenuapai Town Park as outlined in Attachment A and request staff to progress the project to detailed design and construction

b) whakaae / approve the grant of an electricity easement under section 48 Reserves Act 1977 to Oyster Networks Limited in the area marked on Attachment B to the agenda report (subject to survey) over Lot 801 Deposited Plan 492005, comprised in Record of Title 714127

c) whakaae / approve further funding of $25,000 to be allocated through the 2025/2026 Customer and Community Services CAPEX work programme to the Whenuapai - investigate and develop new toilet facility project.

d) āhukahuka / acknowledge the significant efforts made by the Whenuapai Residents and Ratepayers Association during the development of the Upper Harbour Local Board Plan 2023 in identifying areas of need in Whenuapai and gathering community support for a public toilet in this location.

e) tono / request that the fruit trees in the vicinity of the toilet block that have to be removed are either replaced or replanted elsewhere within the Whenuapai Town Park.

CARRIED

The meeting was adjourned at 11.06am

The meeting was reconvened at 11.16am. Member C Blair was not present.

Member C Blair returned to the meeting at 11.18am

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

The BID Senior Advisor, Gill Plume, was in attendance (via Microsoft Teams) to support the item.

Resolution number UH/2025/61

MOVED by Member K Parker, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) recommends to the Governing Body the setting of the 2025/2026 Business Improvement District targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District programmes:

i) $846,747.00 for Business North Harbour Business Improvement District.

CARRIED

503 Albany Highway - Drainage Reserve Report

The Senior Parks Planner, Louise Thomas, was in attendance (Via Microsoft Teams) to support the item.

Resolution number UH/2025/62

MOVED by Member S Yang, seconded by Member K Parker:

That the Upper Harbour Local Board:

a) whakaae / approve the concept plan (Attachment A to the agenda report– ENG60434263 – drainage reserve assets plans), and subsequent construction of the assets proposed at 503 Albany Highway, Albany and approve that the assets be taken on by the council upon practical completion.

b) tautapa / delegate to the Head of Property & Commercial Business authority to negotiate the Infrastructure Funding Agreement on terms acceptable to the council’s Infrastructure Funding team, including maintenance periods.

c) tautapa / delegate to the Head of Property & Commercial Business authority to assess and approve variations to the Engineering Plan Approval for the open space development in accordance with the concept plan provided.

CARRIED

Endorsement of the Waitematā Harbour West Shoreline Adaptation Plan for the Greenhithe, Paremoremo, Whenuapai, Herald Island, Hobsonville and West Harbour areas

The Principal Coastal Adaptation Specialist, Lara Clark and the Relationship Advisor, Yasmin Hall, were in attendance (Via Microsoft Teams) to support the item.

Resolution number UH/2025/63

MOVED by Member K Parker, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) ohia / endorse the Waitematā Harbour West Shoreline Adaptation Plan (Attachments A, B and C to the agenda report).

CARRIED

Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter three 2024/2025

The Senior Local Board Advisor, Heather Skinner, was in attendance to support the item.

Resolution number UH/2025/64

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Member C Blair:

That the Upper Harbour Local Board:

a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025 as outlined in Attachment A to the agenda report.

b) reallocate $26,200 Locally Driven Initiatives Operational (LDI Opex) budget from Activity ID 3833 Upper Harbour Play Advocacy to Activity ID 410: Community Grants Upper Harbour.

CARRIED

Note: Item 17 - Upper Harbour Local Grants Round Two 2024/2025 Grant Allocations and Item 18 - Upper Harbour Facilities Grants 2024/2025 Grant Allocations were considered after item 23 - Local Board Members' Reports - May 2025.

Upper Harbour Local Board Feedback on the Land Transport Management (Time of Use Charging) Amendment Bill.

The Local Board Advisor, Robert Marshall, was in attendance to support the item.

Resolution number UH/2025/65

MOVED by Chairperson A Atkinson, seconded by Deputy Chairperson U Casuri Balouch:

That the Upper Harbour Local Board:

a) whiwhi / receive the Upper Harbour Local Board’s feedback on the Land Transport Management (Time of Use Charging) Amendment Bill made under urgent decision on 14 April 2025 as set out in Attachment A of the agenda report.

CARRIED

Addition to the 2025 Upper Harbour Local Board meeting schedule

Resolution number UH/2025/66

MOVED by Member C Blair, seconded by Member J Mclean:

That the Upper Harbour Local Board:

a) whakaae / approve the addition of one business meeting date to the 2022-2025 Upper Harbour Local Board meeting schedule to accommodate local board feedback to the Governing Body on the Western Springs Stadium options:

i) Thursday 17 July 2025 at 9:30am

CARRIED

Hōtaka Kaupapa / Governance forward work calendar

Resolution number UH/2025/67

MOVED by Member K Parker, seconded by Member J Mclean:

That the Upper Harbour Local Board:

a) whiwhi / receive the Upper Harbour Local Board Hōtaka Kaupapa / governance forward work calendar for June 2025 – August 2025 (refer to attachment A to the agenda report).

CARRIED

Workshop records

Resolution number UH/2025/68

MOVED by Member C Blair, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whiwhi / receive the records of the Upper Harbour Local Board workshops held on Thursday 10 and 24 April 2025 and 1 May 2025 (refer to attachments A, B and C to the agenda report).

CARRIED

23	Local Board Members' Reports - May 2025
	The Chairperson A Atkinson tabled a report for May 2025. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number UH/2025/69 MOVED by Member K Parker, seconded by Member S Yang: That the Upper Harbour Local Board: a) whiwhi / receive the written local board members report from Chairperson A Atkinson and verbal local board members reports from Member C Blair, Member K Parker, Member S Yang, Deputy Chairperson U Casuri Balouch and Member J Mclean. CARRIED
	Attachments a Upper Harbour Local Board Chairperson A Atkinson's report 22 May 2025.

The meeting was adjourned at 12.14pm

The meeting was reconvened at 12.47pm

Note : Item 17 - Upper Harbour Local Grants Round Two 2024/2025 Grant Allocations and Item 18 - Upper Harbour Facilities Grants 2024/2025 Grant Allocations were considered after item 23 - Local Board Members' Reports - May 2025

Upper Harbour Local Grants Round Two 2024/2025 Grant Allocations

The Senior Grants Advisor, James Boyd, was in attendance (Via Microsoft Teams) to support the item.

Resolution number UH/2025/70

MOVED by Deputy Chairperson U Casuri Balouch, seconded by Chairperson A Atkinson:

That the Upper Harbour Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Local Grants Round Two applications 2024/2025, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount approved	Eligibility
LG2517-202	Te Ohu o Onekiritea	Community	Towards facilitators fees, staff wages, marketing, kai for participants and outdoors screening fees at Sunderland Lounge from 1st July 2025 to 31 October 2025	$0.00	Eligible
LG2517-203	The ReCreators	Community	Towards salaries, travel, insurance material, storage and marketing to organise community upcycling workshops 1 June 2025 to 31 August 2025	$3,000.00	Eligible
LG2517-205	North Harbour Bays Athletics Inc	Sport and recreation	Towards lighting hire, marquee hire and St John Ambulance event cover at AUT Millennium Stadium from 1 December 2025 to 31 December 2025	$5,800.00	Eligible
LG2517-207	Aim High Charitable Trust	Community	Towards salaries at 17 Pearn Place from 14 July 2025 to 19 September 2025	$1,500.00	Eligible
LG2517-208	New Zealand Baiyun Beijing Opera Society Incorporated	Arts and culture	Towards venue hire, transportation expenses, instruments, labour fees, cosmetic, office supplies and karakoe machine at 575 Albany Highway from 1 June 2025 to 31 May 2026	$3,000.00	Eligible
LG2517-210	Kaipātiki Project Incorporated	Environment	Towards equipment, catering, travel costs, advertising and wages to deliver Engine Bay Garden & Community Compost Hub from 2 June 2025 to 31 May 2026.	$5,000.00	Eligible
LG2517-211	Business North Harbour	Environment	Towards bins, three months of bin collections and advertising costs from 1 July 2025 to 30 June 2026	$4,414.00	Eligible
LG2517-213	Albany Chinese Association	Arts and culture	Towards venue hire and catering at Oteha Valley School and Albany Community Centre from 1 April 2025 to 31 August 2025	$3,500.00	Ineligible
LG2517-215	Connected Neighbourhoods Trust	Community	Towards the installation of an emergency power generator supply switch into Sunderland Lounge from 2 June 2025 to 31 December 2025.	$0.00	Ineligible
LG2517-217	Girl Guides Association NZ Inc	Community	Towards venue hire from 5 May 2025 to 30 April 2026	$1,500.00	Eligible
LG2517-219	Outline Aotearoa Inc	Community	Towards venue hire to deliver Outline Maintain in Waitematā from 30 May 2025 to 30 May 2026	0.00	Eligible
LG2517-223	Big Buddy Mentoring Trust	Community	Towards office rent, assessments, advertisement and supervision from 1 June 2025 to 31 May 2026	$1,500.00	Eligible
LG2517-224	Meadowood Centre Incorporated	Community	Towards microphone, advertising, wages, face painting, bubble house and pops games at the Meadowood Community Centre on 6 December 2025	$2,500.00	Eligible
LG2517-225	Harbour Hospice Trust	Sport and recreation	Towards green fees at the North Shore Golf Club on the 20 November 2025	$1,000.00	Eligible
LG2517-226	Japan Kauri Education Trust	Community	Towards venue hire at Meadowood Community Centre from 2 of June 2025 to 31 December 2025	$2,000.00	Eligible
LG2517-227	Age Concern Auckland Trust	Community	Towards coordinator salary, venue hire, volunteer training, participant registration, promotions and refreshments from 2 June 2025 to 2 December 2025	$0.00	Eligible
LG2517-228	Youthline Auckland Charitable Trust	Community	Towards clinical supervision and telecommunication costs from 1 June 2025 to 1 June 2026	$5,411.00	Eligible
LG2517-229	Amar Trivedi	Events	Towards overall costs to deliver a Diwali Festival at Catalina Bay Waterfront on 1 of November 2025	$12,000.00	Eligible
LG2517-230	Business North Harbour Incorporated	Community	Towards venue hire, catering, speakers fees and resource development at the National Hockey Centre from 1 July 2025 to 30 June 2026	$17,500.00	Eligible
LG2517-232	Rape Prevention Education Whakatu Mauri Trust	Community	Towards educators wages and travel costs to deliver the BodySafe Programme at Rangitoto College and Albany Junior High School from 1 July 2025 to 30 June 2026	$2,500.00	Eligible
LG2517-233	Abby Storey	Arts and culture	Towards poster design, printing and website costs from 1 November 2025 to 8 November 2025	$1,000.00	Eligible
LG2517-234	East Coast Bays Cricket Incorporated	Sport and recreation	Towards indoor cricket net hire at Massey University Albany Indoor Nets from 20 August 2025 to 24 September 2025	$939.13	Eligible
LG2517-235	Te Hōnonga a iwi - Restoring Rosedale Park	Environment	Towards two plastic water tanks and fitting at 159 Bush Road from 1 of June 2025 to 1 of August 2025	$8,000.00	Eligible
LG2517-238	Tennis Seniors North Harbour	Sport and recreation	Towards venue hire and tennis balls to deliver 2025 Tennis Seniors North Harbour Indoor Tournament at Albany Tennis Park from 12 of July 2025 to 13 of July 2025	$3,032.50	Eligible
LG2517-239	Mother Helpers	Community	Towards social workers wages from 1 June 2025 to 30 June 2026	$0.00	Eligible
LG2517-240	Brain Play Limited	Community	Towards laptop and 3D printer hire from 2 June 2025 to 31 of July 2025	$0.00	Eligible
LG2517-241	Albany Community Action Trust	Sport and recreation	Towards venue hire of Kristin gym from 15 of June 2025 to 21 of June 2026	$4,050.00	Eligible
LG2517-242	Roberta Carvalho	Arts and culture	Towards artist fees at Kaipatiki Engine Bay Community Plant Nursery from 13 June 2025 to 15 June 2025	$1,000.00	Eligible
LG2517-243	Greenhithe Riding For The Disabled Association Incorporated	Sport and recreation	Towards sand at 56 Churchouse Road from 16 June 2025 to 13 July 2025	$865.00	Eligible
LG2517-244	Albany Community Action Trust	Community	Towards venue hire, materials and wages at 575A Albany Highway from 1 June 2025 to the 7 December 2025	$5,664.00	Eligible
LG2517-245	Facebook Badminton Club	Sport and recreation	Towards venue hire of Badminton North Harbour Centre from 20 September 2025 to 21 of September 2025	$0.00	Eligible
LG2517-246	All Hands Aotearoa Incorporated	Arts and culture	Towards cover venue, sound, lighting, decoration, face painting, cultural items, marketing, photography, cleaning, photo booth, crafts display, and first aid kits to deliver Punjab Folk and Cultural Day in Hobsonville from 14 of June 2025 to 15 of June 2025	$0.00	Eligible
LG2517-247	Action Education Incorporated	Arts and culture	Towards wages at Albany Senior High School and Hobsonville Point Secondary School from 1 June 2025 to 1 December 2025	$0.00	Eligible
LG2517-248	Korean Arts and Culture Trust	Arts and culture	Towards wages, ingredients, equipment, venue hire, printing, marketing and food from 6 August 2025 to 3 September 2025	$0.00	Eligible
LG2517-249	Young Workers Resource Centre	Community	Towards wages from 1 April 2024 to 31 March 2026	$0.00	Eligible
LG2517-250	Greenhithe Community Trust	Community	Towards wages to deliver first aid and baby sitter courses from 2 of June 2025 to 12 December 2025	$1,046.00	Eligible
LG2517-251	AUT Millennium Ownership Trust	Sport and recreation	Towards sailing boat and wetsuit purchases at AUT Millennium Main Pool from 2 June 2025 to 27 June 2025	$4,048.73	Eligible
LG2517-252	Upper Harbour Indian Association Incorporated	Arts and culture	Towards facilitator costs, entertainment, refreshments, cleaning, audio visual, giveaway and venue hire at Sunderland Lounge on 14 of June 2025	$2,000.00	Eligible
LG2517-256	All Hands Aotearoa Incorporated	Arts and culture	Towards cover venue hire, props, Māori crafts, banners, Kapa haka, health and safety, transport and kai to deliver in Hobsonville on 30 of June 2025	$0.00	Eligible
Total				$103,770.36

b) reallocate $33,648.43 Locally Driven Initiatives operational (LDI Opex) budget from Activity ID 410: Community Grants Upper Harbour to Activity ID 4551: Upper Harbour Facilities Grant

CARRIED

Upper Harbour Facilities Grants 2024/2025 Grant Allocations

The Senior Grants Advisor, James Boyd, was in attendance (Via Microsoft Teams) to support the item.

Resolution number UH/2025/71

MOVED by Member K Parker, seconded by Member S Yang:

That the Upper Harbour Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Upper Harbour Local Board Boards Facilities Grants applications 2024/2025, listed below:

Application ID	Organisation	Main focus	Requesting funding for	Amount approved	Eligibility
UHLB FG-2501	Tauhinu Sea Scout Group	Sport and recreation	Towards boat shed construction adjacent to 220 Kyle Road	$59,991.42	Eligible
UHLB FG-2504	Harbour Sports Hub Trust	Sport and recreation	Towards building consent fees for the Albany Sports Park from 2 June 2025 to 30 November 2025	$90,000.00	Eligible
UHLB FG-2507	Herald Island Community Wharf Trust	Community	Towards engineering assessment of Herald Island wharves from 1 of July 2025 to 30 September 2025	$12,075.00	Eligible
UHLB FG-2508	Greenhithe Residents Association	Historic Heritage	Towards roofing, spouting, scaffolding, contingency fund and temporary fencing at 15a Greenhithe Road from 5 May 2025 to 30 May 2025	$22,986.48	Eligible
UHLB FG-2512	Rosedale Park Sports Charitable Trust	Community	Towards Rosedale Park clubrooms gutter replacement	$14,213.10	Eligible
UHLB FG-2513	Hobsonville School	Community	Towards a shade canopy at Hobsonville School	$0.00	Eligible
UHLB FG-2514	Meadowood Centre Incorporated	Community	Towards renovation of bathroom and storage rooms at 55 Meadowood Drive	$30,000.00	Eligible
UHLB FG-2515	Catalina Community Garden	Environment	Towards water tank, garden shed, outdoor seating furniture, tank stand assembly, signage, admin fees and garden equipment at Catalina Community Garden	$15,000.00	Eligible
UHLB FG-2516	Hobsonville Marine Sports Recreation Centre Charitable Trust	Sport and recreation	Towards site preparation and asphalt at Upper Waitemata Marine Centre	$78,426.00	Eligible
UHLB FG-2517	Albany Community Action Trust	Community	Towards feasibility study fees for building relocation to 575 Albany Highway 2 June 2025 to 1 August 2025	$25,000.00	Eligible
UHLB FG-2518	North Harbour BMX Association Incorporated	Sport and recreation	Towards track sealing, toilet facility installation, earthworks and fencing at Oteha Valley Road	$31,000.00	Eligible
UHLB FG-2519	The Swish Factory	Sport and recreation	Towards floor refurbishment, changing room upgrade, maintenance of basketball machines, safety paddings and safety nets at 17 Orbit Drive from 1 of July 2025 to 1 of December 2025	$0.00	Eligible
UHLB FG-2522	North Harbour Softball Association	Sport and recreation	Towards steel for roof repair at Rosedale Softball Stadium on 1 of September 2025	$60,000.00	Eligible
UHLB FG-2524	Greenhithe Tennis Club Inc.	Sport and recreation	Towards the clubhouse deck replacement at Greenhithe Tennis Club from 1st of June 2025 to 31st July 2025	$12,350.00	Eligible
LG2517-236	Hobsonville Point Marine Sports Recreation Centre Charitable Trust	Capital	Towards design documents for Maki Story Board at Upper Waitematā Marine Centre from 1 June 2025 to 1 September 2025	$11,800.00	Eligible
Total				$462,842.00

CARRIED

Note: The following items were considered after item 16 - Auckland Council's Quarterly Performance Report: Upper Harbour Local Board for quarter three 2024/2025:

· Item 19 - Upper Harbour Local Board Feedback on the Land Transport Management (Time of Use Charging) Amendment Bill.

· Item 20 - Addition to the 2025 Upper Harbour Local Board meeting schedule

· Item 21 - Hōtaka Kaupapa / Governance forward work calendar

· Item 22 - Workshop records

· Item 23 - Local Board Members' Reports - May 2025

24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.30 pm The chairperson thanked members for their attendance and attention to business and closed the meeting with a Karakia.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Anna Atkinson
Deputy Chairperson	Uzra Casuri Balouch, JP
Members	Callum Blair
	John Mclean (Via Microsoft Teams)
	Kyle Parker
	Sylvia Yang