I hereby give notice that an ordinary meeting of the Small Business Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 26 May 2025

1.00pm

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

 

Te Kāhui Tohutohu mō te Pakihi Iti / Small Business Advisory Panel

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Cr Ken Turner

Auckland Council

Members

Viveke Choudhary

Concur Logistics Ltd

 

Sunny Kaushal

The Shakespeare

 

Andrew Kennedy

Prudentia Law

 

Rajesh Lal

Stonex Jewellers Otahuhu

 

Robson Liang

International Education Fund Ltd

 

Jo Plant

Exile Hair Design

 

Sēmisi Potauaine

Sculpator, Fine Artist and Architect

 

Richette Rodger

Otahuhu Business Association

 

Raghbir Singh

Radio Spice

 

Damian Smith

Revamp Construction Ltd

 

Dean Stuart

HydroVac

 

Manawawharepu Udy

Ngahere Communities

 

 

 

 

Lexy Turner

Governance Advisor

 

20 May 2025

 

Contact Telephone: +64 27 246 4789

Email: lexy.turner@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of all Auckland Council demographic advisory panels. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

·       Auckland Council’s regional policies, plans and strategies

·       regional and strategic matters including those that Council-Controlled Organisations deal with

·       any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panels will advise through their agreed strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly in relation to the Auckland Plan, the Long-term Plan and regional policies. The panels should advise on council’s operational and organisational strategies relevant to diverse communities.

The panels may also consider whether they wish to choose, shape and support a project they feel passionate about as part of their work programme.

The governing body and council staff should work with the panels for the development of their strategic agendas and work programme. The Planning, Environment and Parks Committee will approve the panel’s work programme and any subsequent major changes to it.

 

Submissions

The panel cannot make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan. However, the panel may be asked for informal feedback during a consultative process.

In its advisory role to the council, the panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2025.

 

Small Business Advisory Panel

26 May 2025

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Ngā Tamōtanga | Apologies                                                   5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                                               5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes              5

4          Ngā Pakihi Autaia | Extraordinary Business     5

5          Verbal Update from Mayoral Office                    7

6          National Retail Investigation Support Unit – NZ Police – Safety discussion                                  9

7          Request for Feedback on Health and Hygiene Bylaw Review                                                      11

8          Auckland Council - Community Safety Update                                                                              13

9          Compliance Letter to Central Government      15

10        Report Back and Panel Activities                     17

11        Information Memoranda                                     19

12        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 

1          Ngā Tamōtanga | Apologies

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

That the Small Business Advisory Panel:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Monday, 17 February 2025, including the confidential section, as a true and correct record.

 

 

4          Ngā Pakihi Autaia | Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

Small Business Advisory Panel

26 May 2025

 

 

Verbal Update from Mayoral Office

File No.: CP2025/10261

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Small Business Advisory Panel with a verbal update on matters of interest to the panel from the Mayoral Office perspective.

 

Whakarāpopototanga matua

Executive summary

2.       Jason Howarth, Principal Advisor Regulatory & Safety, Mayoral Office will be presenting on key matters of interest to the panel and seek feedback.

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)      tuhi tīpoka / note the update from Jason Howarth, Principal Advisor Regulatory & Safety, Office of the Mayor and provide feedback. 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

 

Ngā kaihaina

Signatories

Author

Lexy Turner - Governance Advisor

Authoriser

Victoria Wicks-Brown - Principal Advisor Panels

 

 

Small Business Advisory Panel

26 May 2025

 

 

National Retail Investigation Support Unit – NZ Police – Safety Discussion.

File No.: CP2025/08426

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Small Business Advisory Panel with a presentation on work undertaken by the New Zealand Police to help address retail crime.

 

Whakarāpopototanga matua

Executive summary

2.       Matthew Tierney, Manager Retail Investigation Support Unit, New Zealand Police will be presenting on the work that NZ Police do to engage with small businesses to address retail crime concerns.

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)      whiwhi / receive and thank Matthew Tierney for his presentation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

 

Ngā kaihaina

Signatories

Author

Lexy Turner - Governance Advisor

Authorisers

Victoria Wicks-Brown - Principal Advisor Panels

Robert Irvine - General Manager Licensing and Compliance

 

 

Small Business Advisory Panel

26 May 2025

 

 

Request for Feedback on Health and Hygiene Bylaw Review

File No.: CP2025/09399

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Small Business Advisory Panel on potential changes to Auckland Council’s Health and Hygiene Bylaw 2013 and Health and Hygiene Code of Practice 2013.

2.       To provide an opportunity for the Panel to give feedback on the potential changes.

 

Whakarāpopototanga matua

Executive summary

3.       Auckland Council is reviewing the Health and Hygiene Bylaw 2013 (Bylaw) and Code of Practice 2013 (Code).

4.       The Bylaw and Code seek to promote and protect public health by regulating business operators who offer health, appearance, wellbeing, cosmetic and beauty services (health and beauty services) that could infect people, injure people or transfer disease.

5.       A 2024 review of the Code found that the Bylaw and Code were still needed but that they could be improved.

6.       Further investigations have identified potential changes to:

·   the way some services in the Code are regulated, to ensure the level of regulation is appropriate to the risk of harm from the service

·   the way some new services established in Auckland since the previous Bylaw review are regulated

·   the rules that apply to some services, to make them more practical and effective at mitigating the risk of harm

·   the way the Code is written, to make it easier for operators and consumers to understand.

7.       At its meeting on 3 June 2025, the Regulatory and Safety Committee will consider the Findings and Options Report for the Bylaw review.

8.       If approved, the Committee may direct staff to consult with operators on specific changes to the Bylaw and Code and to prepare a proposal for public consultation about any changes.

 

Ngā tūtohunga

Recommendations

That the Small Business Advisory Panel:

a)      tuhi tīpoka / note the current progress of the review of the Health and Hygiene Bylaw 2013 and Health and Hygiene Code of Practice 2013.

b)      tuku / provide feedback on any issues raised by the review of the Health and Hygiene Bylaw 2013 and Health and Hygiene Code of Practice 2013.

c)       tuku / provide advice to staff on best practice for consulting with business owners on any changes to the Health and Hygiene Bylaw 2013 and Health and Hygiene Code of Practice 2013.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

 

Ngā kaihaina

Signatories

Author

Steve Hickey - Senior Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Robert Irvine - General Manager Licensing and Compliance

 

 

Small Business Advisory Panel

26 May 2025

 

 

Auckland Council - Community Safety Update

File No.: CP2025/09173

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Adrian Wilson, Karen Smith and Michal Dziwulski on Auckland Council’s work on community safety.

 

Whakarāpopototanga matua

Executive summary

2.       Adrian Wilson – Manager Compliance, Karen Smith – Team Leader Community Safety, and Michal Dziwulski – Senior Advisor, Community Safety are presenting to the panel on Auckland Council’s work on community safety.

3.       Community safety is important so that Tāmaki Makaurau / Auckland is a safe and peaceful place to live and visit, and shared public places can be accessed and enjoyed by all.

4.       The update will include an overview of council’s community safety approach on:

a)    advice, education and partnering

b)    compliance.

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)      whiwhi / receive and thank Adrian Wilson, Karen Smith and Michal Dziwulski for their presentation.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a⇨

Auckland Council - community safety update presentation

 

     

 

Ngā kaihaina

Signatories

Author

Adrian Wilson – Manager Compliance

Authorisers

Victoria Wicks-Brown - Principal Advisor Panels

Robert Irvine - General Manager Licensing and Compliance

 

 

Small Business Advisory Panel

26 May 2025

 

 

Compliance Letter to Central Government

File No.: CP2025/09419

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Small Business Advisory Panel the letter to central government, requesting legislative changes to improve the way Licensing and Compliance protects our communities and environment from risk and harm.

 

Whakarāpopototanga matua

Executive summary

2.       At the Small Business Advisory Panel on 17 February 2025, Mervyn Chetty presented on the compliance approach undertaken by the Licensing and Compliance department.

3.       Licensing and Compliance provides education, licensing and enforcement services to ensure that public and environmental health and safety are promoted and maintained. 

4.       The department is responsible for exercising many of council’s compliance powers including investigations, issuing infringement notices, and undertaking prosecutions. The areas covered by the department include alcohol and food licensing, street trading, noise control, animal management and breaches of the Resource Management Act, the Building Act and council bylaws.

5.       Improving council’s approach to compliance will result in:

a)    Increasing the effectiveness of the regulatory response which focuses on high risk and high harm matters; ensures that our investigation processes are proportionate and provides real disincentives for non-compliance.

b)    Improving the customer experience by providing timely and consistent customer interactions; quicker resolution times and reduced harm to people and the environment.

6.       Resolution number SBAPC/2025/5 requested staff draft a letter to the relevant ministers advocating for an increase in compliance penalties and fines. The draft letter will be circulated to panel members prior to it being sent to the appropriate ministers (refer Attachment A).

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)      whai / adopt the letter to central government requesting legislative changes.

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a⇨

Letter from the Small Business Advisory Panel to central goverment requesting legislative changes

 

     

Ngā kaihaina

Signatories

Author

Mervyn Chetty – Manager Licensing ＆ Environmental Health

Authorisers

Victoria Wicks-Brown - Principal Advisor Panels

Robert Irvine - General Manager Licensing and Compliance

Rachel Kelleher - Director Community

 

 

Small Business Advisory Panel

26 May 2025

 

 

Report Back and Panel Activities

File No.: CP2025/10262

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Small Business Advisory Panel to discuss panel member activities since the last meeting that are not included as standalone agenda items.

 

Whakarāpopototanga matua

Executive summary

2.       The following matters are included for discussion with panel members encouraged to speak to this:

·    Members Richette Rodger and Dean Stuart appeared before the Budget Committee on 30 April 2025 to discuss the Annual Plan.

·    Panel members are also welcome to speak to any other activities of interest and relevance to the panel.

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)      whiwhi / receive the member updates on recent panel-relevant activities.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

 

Ngā kaihaina

Signatories

Author

Lexy Turner - Governance Advisor

Authoriser

Victoria Wicks-Brown - Principal Advisor Panels

 

 

Small Business Advisory Panel

26 May 2025

 

 

Information Memoranda

File No.: CP2025/08960

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To supply the panel with information reports, provided for the panel’s interest.

 

Whakarāpopototanga matua

Executive summary

2.       The following items are attached for the panel’s interest:

i)       Election Year Protocols

 

Ngā tūtohunga

Recommendation

That the Small Business Advisory Panel:

a)         whiwhi / receive the information memoranda

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a⇨

Sector Advisory Panels information memoranda - Election year policy

 

b⇨

Elected Members Election Year Policy

 

c⇨

Staff policy for election and political processes

 

d⇨

FAQs Elected Members Election Year Policy

 

e⇨

FAQs Staff policy for election and political processes

 

     

 

Ngā kaihaina

Signatories

Author

Lexy Turner - Governance Advisor

Authoriser

Victoria Wicks-Brown - Principal Advisor Panels