Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

27 May 2025

Chairperson I Fordham opened the meeting and welcomed everyone in attendance. Member P O’Shea led the karakia timatanga.

2 Ngā Tamōtanga | Apologies

Resolution number GBI/2025/59

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) whakaae / accept the apology from Deputy Chairperson C Ollivier for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2025/60

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 22 April 2025, and the extraordinary minutes of its meeting, held on Tuesday, 29 April 2025, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

5.1

Leave of Absence - Member N Sanderson

Resolution number GBI/2025/61

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whakaae / approve a request for leave of absence from Member N Sanderson.

CARRIED

6 Te Mihi | Acknowledgements

6.1

Obituary – Ben Sanderson

Resolution number GBI/2025/62

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whaiere / express sincere condolences to the whanau and friends of Ben Sanderson who recently passed away. Ben was a beloved member of the Aotea community and will be profoundly missed.

CARRIED

6.2

Obituary - Jarrah Ulstrup

Resolution number GBI/2025/63

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whaiere/ express sincere sympathy to the whanau and friends of Jarrah Ulstrup who recently passed away.

CARRIED

6.3

Member Laura Caine

Tristan Coulson – Local Area Manager was in attendance and spoke in regard to resolutions a) and b).

Resolution number GBI/2025/64

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) āhukahuka / acknowledge the resignation of Laura Caine from the local board effective Wednesday 28 May 2025.

b) whakaae / agree to leave this board member role vacant for the remainder of the term given it is less than five months until the next local government elections in October 2025.

c) whaiere / express its appreciation to Laura Caine for her diligence, commitment and hard mahi as a member of the local board and as the local board representative to the Toitu Aotea / Community-led Development Leadership Group. We wish Laura well in her future endeavours.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Auckland Council’s Quarterly Performance Report: Aotea / Great Barrier Local Board for quarter three 2024/2025

Resolution number GBI/2025/65

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the integrated quarterly performance report for quarter three ending 31 March 2025.

b) whakaae/ approve the inclusion of the Sandhill Reserve dog park scope of work in project ID #31781 – Aotea Great Barrier - LDI minor capex fund 2024/2025.

c) whakaae / approve the reallocation of Locally Driven Initiative (LDI) CAPEX as follows:

i) reallocate $44,041.38 from project ID #32033 Aotea Great Barrier - design and install pou, which is proposed to be deferred to FY2025/2026, to project ID #31781 Aotea Great Barrier - LDI minor capex fund 2024/2025.

ii) allocate an additional budget of $44,041.38 to support the delivery of planned works at Sandhill Reserve.

d) whakaae / approve allocation of the Aotea - Dark Sky Sanctuary (ID #130) budget of $1,000 to go towards the island’s 2025 Matariki celebrations.

e) tuhi tīpoka / note approval of all remaining money in the Crime Prevention Fund (totalling $4,447) being held by the Great Barrier Community Health Trust to be allocated to Aotea Family Support Group to deliver more comprehensive rangatahi programmes and activities.

f) tuhi tīpoka /note approval to progress with the option of targeted repairs for the Mulberry Grove - seawall renewal (ID #3030) and request to keep the local board and community informed.

g) whakaae / approve donating any unused materials from the cancelled Okupu track project to a community group.

h) whakamihi / thank Jacqui Fyers- senior local board advisor and Nan Hu – senior finance & performance advisor for their hard mahi in collating the integrated quarterly performance report.

CARRIED

Auckland Council’s submission to proposed waste legislation changes – local board feedback

Resolution number GBI/2025/66

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) tuku / provide the following feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission:

i) tuhi tīpoka / note that Aotea is a remote island 90km northeast of Auckland City in the Hauraki Gulf Marine Park. The island ships its waste off-island as the landfill has been recently closed. Residents have an ethos of reuse, recycle, relove and compost which is showcased by the beloved community recycle centre Anamata.

ii) tautoko / support community recycling centres to deliver community initiatives to recycle, reuse, relove and compost including localised innovation.

iii) tautoko / support the proposed scope of the waste disposal levy being broadened to include managing emergency waste, the remediation of contaminated sites and vulnerable landfills, Compliance Monitoring and Enforcement of mismanaged waste, and activities that reduce environmental harm or increase environmental benefits.

iv) tautoko / support funding projects aimed at reducing construction and demolition waste including litter from those sites.

v) tautoko / support extended producer responsibility to strengthen the use and implementation of regulated schemes nationwide.

CARRIED

Auckland Council and council-controlled organisations (CCOs) memo and information reports

Resolution number GBI/2025/67

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note attachments A to G of the agenda report.

CARRIED

Local Board Correspondence

Resolution number GBI/2025/68

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note the following letters:

i) Response letter to Will Scarlett dated 9 May 2025 on helicopter use to and from Aotea, referred as Attachment A to the agenda report.

ii) Response letter from Hon Shane Jones dated 23 April 2025 on decision to close the inner Hauraki Gulf to both recreational and commercial spiny rock lobster fishing, referred as Attachment B to the agenda report.

iii) Response letter dated 15 April 2025 from Mike Inglis, Acting Deputy Director-General of Biosecurity New Zealand on commercial crayfishing permits, referred as Attachment C to the agenda report.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Programme Calendar

Resolution number GBI/2025/69

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note the Hōtaka Kaupapa (Policy Schedule) / Governance Forward Work Programme Calendar as of May 2025.

b) whakaae/ approve to amend the local board’s business meeting scheduled on Tuesday 26 August 2025 to Tuesday 19 August 2025 noting the meeting time (1.00pm) and venue (Claris Conference Centre, 19 Whangaparapara Rd, Claris) remains the same.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2025/70

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note the record of proceedings for the following local board workshops held on:

i) 15 April 2025 as Attachment A to the agenda report

ii) 29 April 2025 as Attachment B to the agenda report

iii) 6 May 2025 as Attachment C to the agenda report and

iv) 13 May 2025 as Attachment D to the agenda report.

CARRIED

17 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member P O’Shea closed the hui with a karakia whakamutunga.

1.33 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Izzy Fordham
Members	Laura Caine
	Patrick O'Shea

Deputy Chairperson	Chris Ollivier
Member	Neil Sanderson		Leave of absence

Jacqui Fyers	Local Board Senior Advisor
Anna Davis	PA / Office Manager & Engagement Advisor
Nan Hu	Senior Finance & Performance Advisor	via electronic link
Annabelle White	Specialist Local Communication
Kathy Cumming	Aotea Advocate
Gregory Heap		via electronic link