Agenda of Hibiscus and Bays Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 29 April 2025, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Basketball court at Arkles Bay

Te take mō te pūrongo

Purpose of the report

1. Bradley Joseph has requested a deputation to discuss a potential basketball court and hoop to be installed at Arkles Bay.

2. Supporting information has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Joseph for his presentation and attendance at the meeting.

Attachments

a Supporting Information (Under separate cover)

8.2 Deputation - Silverdale Rugby Club

Te take mō te pūrongo

Purpose of the report

1. Glenn Dunn-Parrant has requested a deputation to discuss potential developments on Silverdale War Memorial Park.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Dunn-Parrant for his presentation and attendance at the meeting.

Attachments

a Presentation: Proposed Use of Silverdale War Memorial Park (Under separate cover)

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum - Stephen Martin and Stewart Milne

Te take mō te pūrongo

Purpose of the report

1. Stephen Martin and Stewart Milne have requested public forum time to discuss the purchase of council reserve land strip adjoining church property between Penzance Road and Hastings Rd.

2. Supporting information has been provided and is included as Attachments A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Martin and Mr Milne for their attendance at the meeting.

Attachments

a Letter to the Hibiscus and Bays Local Board (Under separate cover)

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from <Member Names> for consideration under item 12.

No.	Title	Page
a ⇩	Supporting Information: Notice of Motion	11
b ⇩	Supporting Information: Letter from Auckland Council Chief Executive Phil Wilson to Long River Investment Corporation Limited	13

Hibiscus and Bays Local Board

27 May 2025

Deliberation on proposed changes to local dog access rules

File No.: CP2025/08990

Te take mō te pūrongo

Purpose of the report

1. To assist the local board’s decision-making on whether to adopt proposed changes to local dog access rules in its local board area.

Whakarāpopototanga matua

Executive summary

2. To assist the local board’s decision-making on whether to adopt the proposed changes, staff have summarised public feedback and provided a structure for deliberations.

3. The proposed changes aim to respond to structural problems with the current rules (problems that place responsible dog owners, their dogs, other people, animals or property at significant risk or unreasonably restrict responsible dog owner access).

4. The board received 1,446 public feedback responses across all proposed changes. This includes feedback from 4 organisations, 1 pro forma campaign with 561 submissions, and 1 late feedback after the close of the public consultation period. All feedback is summarised into the following topics:

Topic and description
· Proposal 1 Big Manly Beach – 747 responses	· Proposal 2 Tindalls Beach – 699 responses

5. Staff recommend the local board consider all public feedback on the proposed changes and then decide whether to adopt the proposed changes in accordance with its decision-making requirements. This approach will complete the statutory process the local board must follow.

6. There is a reputational risk that some people or organisations who provided feedback may not feel that their views are addressed. This risk can be mitigated by the local board considering all public feedback contained in this report and providing reasons for its decision.

7. Following a final decision of the local board, staff will publicly notify the decision and publish any changes as part of a regional process and install updated signage funded by the local board. Animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage, within existing budgets.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank those people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area.

b) whakaae / accept the late feedback from one person for consideration alongside all other public feedback received.

c) whai / adopt the decisions contained in the deliberations table attached to this resolution in the minutes of this meeting of the local board that:

i) respond to the public feedback on the proposed changes

ii) adopt the proposed changes as publicly notified at [insert any locations]

iii) adopt with amendments, the proposed changes at [insert any locations]

iv) reject the proposed changes and retain the current rules at [insert any locations].

d) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table below the deliberations table attached to this resolution in the minutes of this meeting of the local board that gives effect to the decisions in b), with a commencement date of 1 August 2025

e) whakaū / confirm that the amendments to the policy in d):

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996.

f) tāpae / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in d).

g) tono / request advice from Parks and Community Facilities staff as part of the 2025/2026 work programme decisions to incorporate up to $4,000 in the relevant work programme line to cover the cost to implement the amendments in the policy described under clause d) of this resolution.

Horopaki

Context

Local dog access rules provide spaces for dogs and their owners that are safe for everyone, are adopted by local boards and enforced by council staff

8. The Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019 contains dog access rules that seek to provide a balanced use of public places for dogs and their owners that is safe for everyone. This includes people, animals, the environment and property.

9. The local board has delegated authority to decide dog access rules on local park, beach and foreshore areas in their local board area (GB/2012/157).

10. Council’s Animal Management Team uses a modern regulator approach to increase voluntary compliance. This includes a focus on education through website information, signage and interactions with dog owners during patrols. Where appropriate Animal Management can issue $300 infringement fines.

The Board proposed changes to local dog access rules for public consultation

11. On 5 December 2025, the local oard adopted a proposal to amend local dog access rules in the local board area contained in the Auckland Council Policy on Dogs 2019 (HB/2024/169).

12. The proposal arose in response to requests for changes to local dog access rules that met regulatory criteria contained in the Board’s delegated authority, Policy on Dogs 2019, Dog Control Act 1996 and Local Government Act 2002 (See Attachment C)

13. The proposal seeks to improve rules that balance the needs of dogs, people, animals, the environment and property in public places in the local board area by amending rules at:

· Big Manly Beach

· Tindalls Beach

14. Details on the current and proposed rules are contained in Attachment A.

The proposal received 1446 public feedback

15. The proposal was publicly notified for feedback from 20 January to 23 February 2025. During that period, council received 1446 public feedback responses across all proposed changes including 4 organisations, 1 pro forma with 561 submissions, and 1 late submission.

16. Public consultation initiatives for proposed changes to local dog access rules were combined with public consultation for proposed changes to local dog access rules in nine other local board areas and proposed changes to matters of regional significance in the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019.

17. The consultation initiatives had a media reach to an audience of over 3.7 million (print, online, TV, Radio) and the ‘AK Have Your Say’ webpage received about 29,000 visits.^{^[1]}

18. The table below summarises public consultation initiatives and responses.

Public awareness initiatives

· Notification in New Zealand Herald and local papers^{^[2]}

· Articles on ‘Our Auckland’ on 3 December 2024, 4 December 2024, 21 January 2025

· Email notification of known registered dog owners by using email or mailing address provided to council

· Email notification to external stakeholders (e.g. SPCA)

· Email notification to mana whenua and mataawaka

· Appearance on radio and TV interviews^{^[3]}

· Information ‘drop-in’ sessions and ‘Have Your Say’ events^{^[4]}

· Information on the akhaveyoursay website

Public feedback opportunities

· In writing online, by email or post from 20 January to 23 February 2025

· In person or online at ‘drop-in’ sessions or at ‘Have Your Say’ events

· The Hibiscus and Bays drop-in session was on 12 February 2025 and Have Your Say event on 11 February 2025

· Verbally by phone.

Public responses

· The local board received 1,446 feedback responses from people and 4 organisations through the online feedback form or by email. This included one late feedback response from one individual.

· 5 people attended the Hibiscus and Bays ‘Have Your Say’ event. All provided verbal as well as written feedback.

19. Attachments A to G in this report contain a deliberations table (A), proposal (B), summary of regulatory decision-making requirements (C), consultation feedback summary (D) and full copy of public feedback received online or by email, post or verbally (E and F), at ‘drop-in’ sessions and ‘Have Your Say’ events (G).

20. Note there is a separate report on the agenda that provides summary feedback for the proposed changes to matters of regional significance in the Auckland Council Policy on Dogs 2019 and Dog Management Bylaw 2019 to seek the Board’s feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Public feedback generally oppose the proposal

21. To assist the Board in its deliberations, staff have summarised the public feedback into topics in Attachment A. This enables the Board to deliberate and record its decisions on each topic to meet statutory requirements.

22. The statutory requirements also include publishing the date, time and venue of the deliberation. This information will be placed on the ‘AK Have Your Say’ webpage, making it available for submitters and public who can attend the deliberations to observe (noting there are no speaking rights at deliberations).

23. A majority of public feedback opposed proposed changes to Big Manly Beach and Tindalls Beach.

Topic

Total support from local board area

Total support from people across Auckland

Proposal 1: Big Manly Beach

37 per cent support (93 of 250 responses)

62 per cent do not support

35 per cent

(165 of 467 responses)

Proposal 2: Tindalls Beach

37 per cent support (80 of 216 responses)

62 per cent do not support

34 per cent

(142 of 418 responses)

The local board must comply with regulatory decision-making requirements when considering public feedback and making a final decision

24. The local board must comply with regulatory requirements in the Local Government Act 2002, Dog Control Act 1996, Policy on Dogs 2019 and its delegated authority (See Attachment C). This includes the local board:

· giving all public feedback due consideration with an open mind

· being consistent with the policy, principles and criteria for making dog access rules

· not being inconsistent with any region-wide dog access rule

· having regard to the matters in section 10(4) of the Dog Control Act 1996

· providing a clear record or description of the decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Input from relevant council teams was sought to inform the development of the proposal and the deliberations report, and those teams are aware of the impacts of any final decision and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local dog access rules have a direct impact on the use of public places of local significance.

28. A total of 466 feedback responses from people identifying with the local board area provided feedback on the proposed changes (Summary in Attachment D and copy in Attachment E).

29. The local board has delegated authority to decide local dog access rules in their area. This means the loal board must consider all public feedback before making a final decision.

30. Staff have summarised public feedback and provided a structure for deliberations to assist the local board in making a decision on whether to adopt the proposed changes (Attachment A).

Tauākī whakaaweawe Māori

Māori impact statement

31. Local dog access rules support whanaungatanga (vibrant communities), manaakitanga (quality of life) and kaitiakitanga (sustainable futures) in Houkura | the Independent Māori Statutory Board’s Māori Plan for Tāmaki Makaurau and Schedule of Issues of Significance by helping to protect the safety of people and the environment.

32. Staff engaged with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

33. No particular impact on mana whenua and mataawaka have been identified. Feedback from individuals who identified themselves as Māori shows no marked difference to the feedback provided from people across Auckland.

Ngā ritenga ā-pūtea

Financial implications

34. There may be financial cost to the local board of up to $4,000 if all the proposed changes were adopted as publicly notified.

35. Staff advise the local board to seek advice from Parks and Community Facilities staff as part of the 2025/2026 work programme decisions to incorporate up to $4,000 in the relevant work programme line to cover the cost to implement the amendments in the policy described under clause d) of this resolution.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The following risks have been identified:

If…	Then…	Mitigation
Some people or organisations feel their feedback was not considered or addressed	There may be a reputational risk of negative public perception about the decision-making process.	The Board ensures it considers all public feedback contained in this report and records its decisions (with reasons).

Ngā koringa ā-muri

Next steps

37. Following a final decision of the Board:

· staff will publicly notify the decision and publish any changes on council’s website and Auckland Council Policy on Dogs 2019 as part of a regional process that includes changes adopted by the Governing Body and other local boards

· staff will install any updated signage funded by the local board

· animal management staff will provide compliance services for any changes and community facilities staff will maintain any signage, within existing budgets.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Deliberations Table (Under Separate Cover)
b	Statement of Proposal (Under Separate Cover)
c	Local board decision-making criteria (Under Separate Cover)
d	Summary of public feedback (Under Separate Cover)
e	Comments from the local board area separated from those outside the local board area (Under Separate Cover)
f	Written Feedback - Hibiscus and Bays parks Volume One (Under Separate Cover)
g	Drop-in sessions and Have Your Say sessions feedback (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Olivia Zhang - Graduate Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Louise Mason - General Manager Policy

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three 2024/2025

File No.: CP2025/09146

Te take mō te pūrongo

Purpose of the report

1. To receive the Hibiscus and Bays Local Board’s integrated quarterly performance report for quarter three, 1 January to 31 March 2025.

2. To approve the allocation of underspend budget and the allocation of film income in the 2024/2025 financial year.

Whakarāpopototanga matua

Executive summary

3. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2024/2025 work programme (attachment A to the agenda report).

4. The work programme is produced annually and aligns with Hibiscus and Bays Local Board Plan outcomes.

5. The key activity updates from this quarter are:

· ID 176 Community Resilience in the East Coast Bays

· ID 4069 Community Resilience in the Hibiscus Coast

· ID 4072 Networking and Connections across Hibiscus Coast

· ID 174 Māori responsiveness Hibiscus and Bays

· ID 1012 Hibiscus and Bays – Activation of parks, places and open spaces

· ID 3824 Hibiscus and Bays – Play Advocacy

· ID 4004 Storm Recovery and Resilience – Hibiscus Coast

6. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activity is reported with a status of red (behind delivery, significant risk):

· ID 4511: Long Bay Regional Park - renew footbridge at southern entrance.

7. Net operating performance for the Hibiscus and Bays Local Board is on track to budget for the nine months ended 31 March 2025:

· Operating revenue of $4.6 million was $179,000 above budget, largely due to stronger operating revenue performance from the Ōrewa Holiday Park operations.

· Operating expenditure of $19.5 million is on track against the budget, with minor overspends in libraries but offset by slower delivery in the Locally Driven Initiatives programme.

8. Capital expenditure is nine per cent below year to date budget. The progress of the discrete project, Ōrewa Beach northern seawall renewal, was behind plan, but this was partially offset by accelerated delivery of local renewal projects including the Ōrewa Library renewal.

9. There is a total of $8,000 of funds available to be re-allocated within the current financial year: $6,000 from project ID 4152 Te Kete Rukuruku, and $2,000 from revenue collected from 2024/2025 filming permits on local parks.

10. Annually the local board receives film income through the permitting of filming on public land within the local board area. Film income revenue of $2,000 has been confirmed for the local board to allocate and staff are recommending funding be allocated to project ID 177 Local Contestable Grants Hibiscus and Bays within the 2024/2025 work programme.

11. Options for decision-making by the local board in this report include a request from the Mairangi Beach Surf Lifesaving Club for a contribution towards the costs of the re-allocation of storage containers on Sidmouth Street Reserve, and re-allocation of remaining available funds to local grants also under consideration in another report on this agenda.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025.

b) whakaae / approve the re-allocation of $5,024.86 from project ID 4152 Te Kete Rukuruku to project ID 177 Local Contestable Grants Hibiscus and Bays for an out-of-cycle community grant to the Mairangi Bay Surf Lifesaving Club for the re-location of storage containers on Sidmouth Street Reserve.

c) whakaae / approve the re-allocation of $975.14 from project ID 4152 Te Kete Rukuruku and the allocation of $2,000 from revenue collected from 2024/2025 filming permits on local parks to project ID 177 Local Contestable Grants Hibiscus and Bays Round 2.

Horopaki

Context

12. The Hibiscus and Bays Local Board has an approved 2024/2025 work programme for the following.

· Customer and Community Services

· Local Environmental;

· Auckland Emergency Management;

13. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

14. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme performance by RAG status

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter three

16. Key updates in the delivery of the local board work programmes for quarter two include:

· ID 176 Community Resilience in the East Coast Bays and ID 4069 Community Resilience in the Hibiscus Coast: This quarter the kits to support the hubs have been completed. Staff continue to work on the website development with the Auckland Council Digital team. Staff continue to work with Auckland Emergency Management and other council staff aligned with community response groups in the East Coast Bays and Hibiscus Coast, to ensure they are supported.

· ID 4072 Networking and Connections across Hibiscus Coast: Staff continue to support the delivery of the HBC Youth Hauora Network as it continues to grow, both with the online database and the in-person monthly meetings. This quarter a working group from the network hosted a Mental Health Discussion Panel with guest speakers, Tamzin Walker from Te Pou, Genevieve Mora from Voices of Hope, Rob Mokaraka from Shot Bro and Luka Brown, Coast Community Trust answering parents questions around supporting youth with mental health issues. They also had students from Whangaparāoa College and Ōrewa College attend the March meeting for youth voice conversations.

· ID 174 Māori responsiveness Hibiscus and Bays: Staff are working with representatives of Ngati Manuhiri on an artwork for Ōrewa Library to be ready for the re-opening of the library in quarter four.

· ID 1012 Hibiscus and Bays – Activation of parks, places and open spaces: In quarter three, 26 activations were delivered to a total of 1327 attendees. Forty-eight activations have been delivered in FY24/25 to date to a total of 2215 attendees. Two activations will be delivered in quarter four, seeing the completion of full delivery and budget expenditure.

· ID 3824 Hibiscus and Bays – Play Advocacy: The play plan is ready for adoption and is coming to the April business meeting. Delivery is underway for the FY25 projects, with a focus on supporting libraries to increase their play provision, installing tree swings (sites being confirmed, swings will be installed in the coming months), providing sidelines play boxes to three sports clubs (East Coast Bays Football Club, Raiders Rugby League Club, and Silverdale Rugby Club), and constructing an adventurous nature space in Red Beach.

· ID 4004 Storm Recovery and Resilience – Hibiscus Coast: The initiative focuses on private properties with open streams, offering tailored weed control plans, gardening tools, and native plants to support stream owners in maintaining their waterways. As part of community engagement, nearly 100 stream-side residents across the Hibiscus Coast were door-knocked to inform them of their responsibilities and address storm damage concerns. The response was overwhelmingly positive, reflecting strong community commitment to ecological restoration. So far, 24 households have signed up for the ‘Green Your Stream programme’, with many already removing pest plants and rubbish in preparation for planting season. For those not home, contact details were provided to encourage future participation. In the East Coast Bays, we continued support to previously planted sites while assisting new residents interested. The project has expanded in Campbells Bay to include connected sites in this steep-sided catchment, where flooding remains a concern.

Activities with significant issues

17. The following work programme activity has been identified by operating departments as a status of red (behind delivery, significant risk).

· ID 4511 Long Bay Regional Park - Responding to value considerations, the project team has explored alternative options for renewal of the footbridge. The design contract has been awarded to a local design consultant to investigate alternative cost-efficient solutions. Phase one of design and investigation is currently in progress and is expected to be completed early in quarter four.

Activities on hold

18. The following work programme activities have been identified by operating departments as on hold.

· ID 16686 Kawerau Metro Park West - develop suburb park

· ID 30223 Freyberg Park - renew sports field # 3

· ID 30286 Victor Eaves Park - renew premium cricket ground

· ID 18071 Hibiscus and Bays - deliver centre plan improvements

· ID 20550 Mairangi Bay Reserve - implement development plan.

Changes to the local board work programme

Cancelled activities

19. ID 40242 Murrays bay Wharf – renewal of handrails has been cancelled because Community Facilities are working on remediation of the hand rail outside of the CAPEX reviews programme.

Underspend

20. ID 4152 Te Kete Rukuruku - progress has been made to resolve shared interests but final agreement between iwi has not yet been reached. More time is needed to allow iwi to reach resolution on the current trance of sites. While this work progresses, a total of $6,000 is available to be re-allocated to other activities within the OPEX work programme.

Allocation of film income

21. Tātaki Auckland Unlimited permit filming events on public land and generate a revenue. A portion of the Film Income Revenue is provided to the local board annually to allocate within the local board work programme.

22. $2,000 of revenue for FY2024/2025 film permitting activities has been confirmed for Hibiscus and Bays Local Board and staff are recommending allocating the film income to work programme line ID 177 Local Contestable Grants Hibiscus and Bays to support local community group projects and activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

24. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements.

25. The local board is currently investing in several environmental and sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID 4004 Hibiscus and Bays storm recovery and resilience – Hibiscus Coast

· ID 724 Ko te wai he taonga: Water is a treasure

· ID 572 EcoNeighbourhoods Hibiscus and Bays

· ID 721 Eco-ECE Programme 2024-2025

· ID 729 Trash Free Taiaotea (Browns Bay Waste Minimisation Programme)

· ID 4087 Construction and Demolition Waste Enforcement and Leadership.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Hibiscus and Bays Local Board of the performance for quarter three ending 31 March 2025.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Hibiscus and Bays Local Board Plan 2023 provides a commitment framework through the development of initiatives that respond to Māori aspirations. The following activities have a Māori outcome focus:

· ID 507 Te Ao Māori and community led conservation

· ID 174 Māori responsiveness Hibiscus and Bays

· ID 4152 Te Kete Rukuruku (Māori naming of parks and places) tranche two

· ID 175 Local implementation of Ngā Hāpori Momoho (Thriving Communities) councils social wellbeing strategy Hibiscus and Bays

· ID 3943 Ngā Hāpori Momoho – Thriving Communities implementation opportunities

· ID 1103 Library services - Hibiscus and Bays

· ID 721 Eco-ECE Programme 2024-2025

· ID 4077 Youth-led Activities in East Coast Bays

· ID 4078 Youth-led Activities in Hibiscus Coast

· ID 1012 Hibiscus and Bays Local Board - Activation of parks, places and open spaces.

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme.

30. Re-allocation of funding is regarded as a prudent step for the local board to take in order to optimise the locally driven initiatives (LDI) opex budget each financial year.

Financial Performance

31. Net operating performance for the Hibiscus and Bays Local Board is on track to budget for the nine months ended 31 March 2025:

· Operating revenue of $4.6 million was $179,000 above budget, largely due to stronger operating revenue performance from the Ōrewa Holiday Park operations.

· Operating expenditure of $19.5 million is on track against the budget, with minor overspends in libraries but offset by slower delivery in the Locally Driven Initiatives programme.

32. Capital expenditure is nine per cent below year to date budget. The progress of the discrete project, Ōrewa Beach northern seawall renewal, was behind plan, but this was partially offset by accelerated delivery of local renewal projects including the Ōrewa Library renewal.

33. There is a total of $8,000 of funds available to be re-allocated within the current financial year: $6,000 from project ID 4152 Te Kete Rukuruku, and $2,000 from revenue collected from 2024/2025 filming permits on local parks.

Mairangi Bay Surf Lifesaving Club request

34. The Hibiscus and Bays Local Board approved a landowner approval application from Mairangi Bays Surf Lifesaving Club (The Surf Cub) for the temporary occupation of six shipping containers at Sidmouth Street Reserve and temporary occupation of two shipping containers at Montrose Terrace Reserve, Mairangi Bay (resolution number HB/2025/23).

35. The Surf Club is requesting the local board for the total amount of $5,024.86 to cover costs of an arborist and builders (assisting with container moving, levelling ground and moving equipment – site prep/lift prep).

36. The Surf Club could normally put in this request through the local contestable grants process. However, the timing of the works did not allow for this, with the works taking place on 15 April and Round 2 closing on 11 April 2025.

37. The local board has the option to consider this request in this report as an out-of-cycle community grant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

39. The approved Customer and Community Services capex work programme include projects identified as part of the Risk Adjusted Programme (RAP). These are projects that the Community Facilities delivery team will progress, if possible, in advance of the programmed delivery year. This flexibility in delivery timing will help to achieve 100 per cent financial delivery for the financial year if projects intended for delivery in the current financial year are delayed due to unforeseen circumstances.

40. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

41. There is a risk if the re-allocation of $6,000 budget from project ID 4152: Te Kete Rukuruku within the 2024/2025 work programme and $2,000 from revenue collected from 2024/2025 filming permits on local parks are not approved, the local board will need to re-allocate this funding in quarter four reducing the available project delivery time, i.e. delivery before the end 2024/2025 financial year.

Ngā koringa ā-muri

Next steps

42. The local board will receive the next performance update following the end of quarter four (30 June 2025).

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Local Board - 1 January – 31 March 2025 Work Programme Update (Under Separate Cover)
b	Local Board - Operating Performance Financial Summary Quarter 3 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Saskia Coley - Local Board Advisor

Rita Bento-Allpress - Senior Local Board Advisor

Authorisers

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Endorsing Business Improvement District (BID) targeted rate grant for 2025/2026

File No.: CP2025/02958

Te take mō te pūrongo

Purpose of the report

1. To confirm Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2025.

2. To consider whether the local board should recommend to the Governing Body the setting of the targeted rates for the Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay Business Improvement District (BID) programmes for the 2025/2026 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

3. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage engagement with all BID members and attract new businesses and customers.

4. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due 10 March each year.

5. All BIDs need to work within the BID Policy and meet the terms of the signed three-year BID Targeted Rate Grant Agreement.

6. The BID annual accountability reports on public funds received by the BID within the local board area for the 2023/2024 financial year and compliance with the Auckland Council BID Policy (2022) as of 10 March 2025. This report has a direct link to the council’s Annual Plan and budget 2025/2026 process to set the BID targeted rates for 2025/2026.

7. Hibiscus and Bays Local Board has five BIDs operating in their local area:

Table 1: BID targeted rate sought 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate	Met BID Policy annual accountability reports
Browns Bay Business Association Inc	$180,675.00	Yes
Mairangi Bay Business Association Inc	$86,900.00	Yes
Mainstreet Orewa Inc	$326,580.71	Yes
Silverdale Business Inc	$530,000.00	Yes
Torbay Business Association Inc	$20,632.81	Yes

8. Staff recommend that the local board supports the Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay Business Improvement Districts receiving their targeted rate grant for 2025/2026 set by the Governing Body.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) tūtohu / recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $180,675.00 for Browns Bay BID

ii) $86,900.00 for Mairangi Bay BID

iii) $326,580.71 for Orewa BID

iv) $530,000.00 for Silverdale BID

v) $20,632.81 for Torbay BID

Horopaki

Context

BID Policy and BID targeted rate grant agreement

9. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association (BID) and inform this annual report. (Attachment A)

10. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

11. The BID Policy does not prescribe or measure standards for BID programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

12. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business association’s independence from Auckland Council. All 51 BIDs currently have a BID Targeted Rate Grant Agreement which will finish on 30 June 2025. Staff are preparing the Agreement for signing in June 2025 for the upcoming three-year period.

13. This report to the local board focuses on the BID’s annual accountability reporting (BID Policy Requirements 9, 11 and 18) relating to public funds received by the BID for the 2023/2024 financial year. The report also confirms compliance with the 19 BID Policy Requirements that are the responsibility of the BID as of 10 March each year.

14. This report includes a copy of the individual BIDs Governance Summary documents, Attachment B, C, D and E. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2024 Annual General Meeting (AGM) for the 2025/2026 financial year. The BID Chair also agrees, by signing this document, to advise the council of any perceived or real current issues that can affect compliance with the BID Policy.

BID Programmes

15. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

16. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

17. Each business association operating a BID programme sets the BID targeted rate grant amount at its AGM when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

18. Responsibility for delivery and the outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

19. All BIDs need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022. All BIDs are registered incorporated societies and may need to update their constitutions to meet the new Act.

BID Policy refresh 2025

20. The BID Team undertook a refresh of the BID Policy starting in October 2024. This refresh is nearing completion with the final draft of the BID Policy 2025 document going to the Governing Body meeting on 29 May.

Regional BID Programme Growth

21. Grey Lynn Business Association achieved a successful BID establishment ballot in November 2024. This will see them commence as a new BID from 1 July 2025 with a BID targeted rate grant of $320,000.

22. Takanini Business Association failed to meet the BID Policy ballot mandate and will not progress the BID establishment project to full BID status.

23. Two business associations are in the process of having their BID programmes stopped for non-compliance with the BID policy.

24. This will bring the total number of BID programmes to 50 as of 1 July 2025.

25. There are several BIDs signalling a review of their BID boundary areas and progressing towards a BID expansion over the next few years. These include Howick, Kingsland, Manurewa and Glen Eden.

26. 37 BIDs increased their targeted rate grant amount for 2025/2026 - between 2 per cent to 42.5 per cent - while 12 maintained the fiscal status

Hibiscus and Bays Local Board BID Targeted Rates 2025/2026

27. Hibiscus and Bays Local Board has five BIDs operating in their local board area. Table 2 shows the amount of targeted rate each BID had approved at their 2024 AGM for the 2025/2026 financial year and linked to the council’s Annual Plan and budget 2025/2026 approval process.

Table 2: BID targeted rate changes in 2025/2026

Incorporated Society Name	Proposed 2025/2026 Targeted Rate (Approved at AGM)	BID targeted rate grant 2024/2025	Proposed increase over 2024/2025
Browns Bay Business Association Inc	$180,675.00	$165,000.00	9.5%
Mairangi Bay Business Association Inc	$86,900.00	$86,900.00	0%
Mainstreet Orewa Inc	$326,580.71	$311,029.10	5%
Silverdale Business Inc	$530,000.00	$500,000.00	6%
Torbay Business Association Inc	$20,632.81	$20,632.81	0%

Decision making

Auckland Council

28. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Plan and budget 2025/2026 and its setting of the 2025/2026 targeted rates.

29. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

30. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

BID 2025 Accountability Reporting process overview

31. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes reviewing the documents provided by 10 March 2025 against the BID policy, analysing changes from the previous accountability period, and following up with BIDs on any identified issues.

32. The BID team report this year that all BIDs successfully completed their annual accountability reporting by the due date of 10 March 2025. There were no serious issues identified as part of this annual accountability review.

33. The BID Policy, requirement 11, sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2024 AGM. Other reporting requirements include the filing of annual financial statements with the Companies Office under the Incorporated Societies Act.

34. At the time of writing this report over 12 BIDs had completed the reregistration process with the NZ Companies Office under the Incorporated Society Act 2022.

Hibiscus and Bays Local Board BIDs

35. Using the documents and information submitted, the BID Team is satisfied that the Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2025/2026.

36. Mairangi Bay BID provided staff with an incomplete Governance Declaration. Despite communications regarding this requirement, the completed document was not received by the time of writing this report. This means there is no signed declaration by the Mairangi Bay BID chair confirming the 2024 AGM member resolution approving the Mairangi Bay 2025/2026 BID targeted rate grant amount of $86,900.00.

37. The incomplete Mairangi Bay BID Governance Declaration has been attached to this report (Attachment F).

38. Staff have included an extract from the Mairangi Bay 2024 AGM minutes of item 6 that confirms member approval of the Mairangi Bay BID targeted rate grant amount for 2025/2026, (Attachment G).

39. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2025/2026 as set out in Table 1.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including council-controlled organisations (CCOs), on those policies, plans, programmes, and projects that impact them.

42. BIDs will continue to work across council and at various times alongside the CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

44. Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay BID programmes best align with the Hibiscus and Bays Local Board Plan 2023, Outcome: Our places and Our economy. Our town centres are lively and dynamic.

45. Recommending that the Governing Body sets the targeted rates for Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

46. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts for Māori. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

47. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

48. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

50. For the council to be confident that the targeted rate grant funds provided to the BID operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BID.

51. Council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

52. The BID Team actively seeks out and grows relationships with council departments that interact with BID programmes to ensure a consistent approach is applied for the programme.

53. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local Board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

54. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

55. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Plan and budget 2025/2026.

56. After the targeted rates are approved, the council will collect the targeted rate funds effective from 1 July 2025 and distribute them in quarterly BID grant payments to the Browns Bay, Mairangi Bay, Orewa, Silverdale and Torbay BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID Policy Requirements summary	37
b ⇩	Browns Bay Governance Declaration	41
c ⇩	Orewa Governance Declaration	43
d ⇩	Torbay Governance Declaration	45
e ⇩	Silverdale Governance Declaration	47
f ⇩	Mairangi Bay Governance Declaration	49
g ⇩	Mairangi Bay 2024 AGM extract from meeting minutes	51

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Hibiscus and Bays Local Grants Round Two and Local Economic and Business Grants Round Two, and Facilities Grants Round One 2024/2025 grant allocations

File No.: CP2025/08284

Te take mō te pūrongo

Purpose of the report

1. To agree to fund, part fund or decline applications in the 2024/2025 Hibiscus and Bays Local Board Contestable Local Grants Round Two, Local Economic and Business Grants Round Two, and Facilities Grants.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for 2024/2025 Hibiscus and Bays Local Board Contestable Local Grants Round Two (Attachment A to the agenda report), Local Economic and Business Grants Round Two (Attachment B to the agenda report), and Facilities Grants Round One (Attachment C to the agenda report).

3. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Board Grants Programme 2024/2025 on 25 June 2024 (Attachment D to the agenda report). The document sets application guidelines for these contestable grants.

4. The local board has set a community grants budget of $81,116, a Legacy Rates Grants budget of $57,472, a Local Economic and Business Grants budget of $50,000, and a Facilities Grant budget of $150,000.

5. In Round One, $63,687 was allocated towards Local Grants, $53,557 was allocated towards Legacy Rates Grants, and $30,000 was spent in Local Economic and Business Grant. A total of $191,344 remains to be allocated in one Local, one Local Economic and Business, and one Facilities Grant round.

6. Forty-five applications were received for the Local Grants Round Two 2024/2025, requesting a total of $277,002.51, two Local Economic and Business Grants applications were received requesting a total of $12,000, and thirteen applications were also received for the Facilities Grants, requesting a total of $453,688.48.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Board Contestable Local Grants Round Two 2024/2025, listed in Table One:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2506-201	Northern School of Performing Arts Ltd	Arts and culture	Towards venue hire, sound, and lights	$15,000.00	Ineligible
LG2506-202	Families Growth and Thrive Charitable Trust	Community	Towards cover printing, badges, notebooks, materials, t-shirts, signage, promotional content, gazebo, sound system, and staff support	$8,000.00	Eligible
LG2506-203	Living Theatre Charitable Trust	Arts and culture	Towards rent and operating expenses	$6,996.00	Ineligible
LG2506-204	StepsForward Trust NZ	Community	Towards salaries, venue hire, resources, printing, and miscellaneous costs	$8,000.00	Ineligible
LG2506-205	North Shore Budget Service Inc	Community	Towards salaries	$8,000.00	Ineligible
LG2506-207	New Zealand Baiyun Beijing Opera Society Incorporated	Arts and culture	Towards transportation, instruments, office expenses, cosmetics, and music stands	$3,360.00	Ineligible
LG2506-209	Aim High Charitable Trust	Community	Towards salaries	$7,000.00	Ineligible
LG2506-210	Manly Bowling Club Incorporated	Sport and recreation	Towards lawn bowl sets	$8,000.00	Eligible
LG2506-211	Rodney Aphasia Group	Community	Towards activities, catering, and hall hire	$2,300.00	Ineligible
LG2506-212	Friends of Okura Bush Inc	Environment	Towards contractor fees for weeding services	$10,000.00	Eligible
LG2506-214	Sea Cadet Association Of New Zealand Incorporated	Community	Towards whiteboard, notebook case, laptop, and projector	$3,227.51	Ineligible
LG2506-215	Hibiscus Mens Shed Trust	Community	Towards extractor, hardware, ducting, and contingency fund	$7,136.00	Eligible
LG2506-216	Sir Peter Blake Marine Education and Recreation Board	Community	Towards wetsuits	$6,898.85	Eligible
LG2506-218	Habitat for Humanity Northern Region Limited	Community	Towards advertising, catering, workshops, and heaters	$3,000.00	Eligible
LG2506-219	Long Bay Residents Association	Community	Towards operational expenses including venue hire, sports equipment, wages, utilities, and stationary	$8,000.00	Eligible
LG2506-220	Sharks Baseball Club	Sport and recreation	Towards baseball coaching fees	$8,000.00	Eligible
LG2506-221	North Shore Community Toy Library Incorporated	Community	Towards replacing damaged and missing toys	$4,631.16	Eligible
LG2506-223	Bays Community Housing Trust	Community	Towards salaries	$7,000.00	Ineligible
LG2506-225	Big Buddy Mentoring Trust	Community	Towards office rent, psyche assessments, advertising, and supervision costs for operating a mentoring programme from 1 June 2025 to 31 May 2026	$5,000.00	Eligible
LG2506-226	Age Concern Auckland Trust	Community	Towards venue hire, refreshments, and salaries	$8,000.00	Eligible
LG2506-227	New Zealand Guitar Ensemble Charitable Trust	Arts and culture	Towards venue hire and catering	$2,000.00	Eligible
LG2506-228	North Harbour Budgeting Services Incorporated	Community	Towards overall project costs including travel, stationary, and wages	$7,000.00	Ineligible
LG2506-229	Youthline Auckland Charitable Trust	Community	Towards clinical supervision cost and telecommunication costs from 2 June 2025 to 2 June 2026	$7,573.00	Eligible
LG2506-230	PHAB Association (Auckland) Incorporated	Community	Towards venue hire and wages	$8,000.00	Ineligible
LG2506-231	North Shore Centres of Mutual Aid Incorporated	Community	Towards transport and venue hire	$4,360.00	Eligible
LG2506-232	Air Training Corps No. 5 (Rodney Dist) Squadron	Community	Towards cadet jackets	$7,372.14	Ineligible
LG2506-233	Windsor Park Lifecare Trust	Community	Towards the cost of a Psychologist/Spiritual director fee, catering, advertising and marketing, miscellaneous recourses and wages from June 2025 to December 2025	$10,500.00	Ineligible
LG2506-234	The Sustainable North Trust t/a Hibiscus Coast Zero Waste	Environment	Towards facilitator, mileage, admin, and reporting	$4,000.00	Eligible
LG2506-235	Aroha Vietnam Incorporated	Community	Towards tables, chairs, food, materials, banners, and lanterns	$3,974.60	Eligible
LG2506-237	Hibiscus Coast Softball Club Incorporated	Sport and recreation	Towards storage, trophies, software, accounting, and uniforms	$8,000.00	Ineligible
LG2506-238	Sangha Wellness NZ Limited	Community	Towards web development, launch events, advertising, and subscriptions for platform operations	$8,000.00	Ineligible
LG2506-239	Whangaparaoa Tennis Club Incorporated	Sport and recreation	Towards the cost of refurbishing the coaches shed which include cladding, shelving and sensor lighting, eight wheeled tennis ball basket, five mini tennis nets and two sets of court markers	$4,279.37	Eligible
LG2506-240	Auckland North Community & Development Incorporated	Community	Towards project management, professional services, and vote bins	$7,566.90	Eligible
LG2506-241	Sophie Moskowitz	Community	Towards venue hire and facilitator fee	$1,000.00	Ineligible
LG2506-242	Te Kura Kaupapa Maori o Te Raki Paewhenua	Sport and recreation	Towards uniforms and resources	$8,000.00	Ineligible
LG2506-243	Bayes Memorial Tennis Club Inc	Sport and recreation	Towards bathroom renovations and seating	$7,600.00	Eligible
LG2506-245	Breathe Move Enliven Limited	Community	Towards professional leadership/musicianship and support crew, venue hire, kai and refreshments for Voices for Unity: Simple Songs Celebrating World Traditions project from 1 July 2025 to 31 May 2026	$8,000.00	Eligible
LG2506-249	Illuminate Community Trust	Events	Towards equipment, catering, staffing, and advertising for the Glow Party event	$4,000.00	Eligible
LG2506-250	The Voices of Hope Trust	Community	Towards exhibition, marketing, event, and packaging costs	$5,000.00	Ineligible
LG2506-251	The Brain Injury Association (Auckland) Incorporated	Community	Towards contractor fees, venue hire, advertising, and resource materials	$5,000.00	Eligible
LG2506-252	Coast Youth Community Trust Inc	Community	Towards flights, accommodation, and conference registration	$4,870.00	Ineligible
LG2506-253	Marist North Harbour Rugby Club	Sport and recreation	Towards salaries, affiliation fees, and insurance costs	$5,000.00	Ineligible
LG2506-256	Rotary Club of Orewa-Millwater Incorporated	Community	Towards venue hire, cleaning, lighting and sound, and catering for a fundraising event	$3,000.00	Eligible
LG2506-258	The Raukatauri Music Therapy Trust	Arts and culture	Towards music therapist fees and venue hire	$5,156.98	Eligible
LG2506-260	Hibiscus Coast Neighbourhood Support Inc	Community	Towards emergency VHF radios	$2,200.00	Eligible
Total				$277,002.51

b) whakaae / agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Economic and Business Grants Round Two 2024/2025, listed in Table Two:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LEBG2425201	Torbay Business Association Inc.	Community	Towards workshops, catering, advertisements, and miscellaneous expenses	$7,000.00	Eligible
LEBG2425202	Silverdale Area Business Association Inc	Community	Towards Programme coordinator, mentor/mentee training & briefing materials, launch event, mid-point webinar and facilitation, participant communications, tools, resources, final celebration event, reporting and evaluation, and contingency	$5,000.00	Eligible
Total				$12,000

c) whakaae / agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Board Facilities Grant Round One 2024/2025, listed in Table Four:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
HBLB FG-2503	The Scout Association of New Zealand - Awatuna Sea Scout group	Community	Towards Installation of 9mm pine plywood on the ceiling and the removal of old handrail and installation of new handrail to repair damaged roof panels and replace deteriorating handrails within their scout hall from 2nd of June to 31st of December 2025	$26,366.24	Eligible
HBLB FG-2505	The Girl Guides Association New Zealand Incorporated	Community	Towards Preliminaries, the Replacement of rotten weatherboards and Decking, Fence and garage Repairs and Margin to repair Raroa Hall from 2nd of June 2025 to 30 January 2026	$33,589.30	Eligible
HBLB FG-2507	Mairangi Arts Centre Trust Board	Arts and culture	Towards wall and patio improvement and extension, landowner approval application, and move switchboard	$18,090.50	Eligible
HBLB FG-2508	Browns Bay Bowling Club Incorporated	Sport and recreation	Towards window repairs and replacement	$30,000.00	Eligible
HBLB FG-2509	Hibiscus Youth Hub	Community	Towards roofing material and labour	$45,298.42	Eligible
HBLB FG-2510	Mairangi Bay Surf Lifesaving Club Inc	Sport and recreation	Towards painting, door replacement, and extension of upstairs ablutions	$49,660.00	Eligible
HBLB FG-2511	Centrestage Theatre Company (Orewa) Inc	Arts and culture	Towards spotlights	$22,200.00	Eligible
HBLB FG-2513	Torbay Community Association Incorporated	Community	Towards re-roofing the Torbay Village Hall	$20,000.00	Eligible
HBLB FG-2514	Mairangi Bay Tennis Club	Sport and recreation	Towards poles, LED lighting, and engineers report	$29,671.20	Eligible
HBLB FG-2515	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards bathroom repairs, storage area repairs, boundary fence repairs, and waterproofing of deck and various areas	$20,000.00	Eligible
HBLB FG-2516	Silverdale United Rugby and Sports Club	Sport and recreation	Towards furniture, labour, audiovisual and electrical services, AV Speakers, Conference Calling, Display Screen, climate control, signage, and lift repair	$99,760.00	Ineligible
HBLB FG-2518	Stillwater Boating Club Incorporated	Sport and recreation	Towards re-seating of weather boards, sanding and a complete repaint	$15,003.26	Eligible
HBLB FG-2519	YMCA North	Community	Towards building and plumbing work	$44,049.56	Ineligible
Total				$453,688.48

Horopaki

Context

7. The Hibiscus and Bays Local Board allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

9. The local board grant programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Hibiscus and Bays Local Board adopted its grant programme for 2024/2025 on 25 June 2024 (Attachment D). The document sets application guidelines for contestable grant.

11. The community grant programmes have been extensively advertised through the council grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

14. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

15. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications according to the local board priorities identified in the Hibiscus and Bays Local Board Community Grant Programme 2024/2025.

19. The local board is requested to note that section 48 of the Community Grant Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The local board has set a community grants budget of $81,116, a Legacy Rates Grants budget of $57,472, a Local Economic and Business Grants budget of $50,000, and a Facilities Grant budget of $150,000.

22. In Round One, $63,687 was allocated towards Local Grants, and $53,557 was allocated towards Legacy Rates Grants, and $30,000 was spent in Local Economic and Business Grants. A total of $191,344 remains to be allocated in one Local, one Local Economic and Business, and one Facilities Grant round.

23. Forty-five applications were received for the Local Grants Round Two 2024/2025, requesting a total of $277,002.51, two Local Economic and Business Grants applications were received requesting a total of $12,000, and thirteen applications were also received for the Facilities Grants, requesting a total of $453,688.48.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Hibiscus and Bays Local Board allocation of funding for Local Grants Round Two, Local Economic and Business Grants Round Two, and Facilities Grants 2024/2025, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Hibiscus and Bays Local Grants Round Two 2024 2025 Application Summary (Under Separate Cover)
b ⇩	Hibiscus and Bays Local Economic and Business Grant Round Two 2024/2025 Application Summary	67
c	Hibiscus and Bays Facilities Grants Round One 2024/2025 Application Summary (Under Separate Cover)
d	Hibiscus and Bays Local Board Community Grants Programme 2024/2025 (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Hibiscus and Bays Local Board Grants Programme 2025/2026

File No.: CP2025/08283

Te take mō te pūrongo

Purpose of the report

1. To adopt the Hibiscus and Bays Local Board Grants Programme 2025/2026, including the Local Contestable Grants, Facilities Grants and Legacy Rates Grants (previously Transitional Rates Grants).

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grants programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Hibiscus and Bays Local Board Grants Programme 2025/2026, including the Local Contestable Grants, Facilities Grants and Legacy Rates Grants, for adoption (Attachment A to the agenda report).

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the Hibiscus and Bays Local Board Grants Programme 2025/2026, including the Local Contestable Grants, Facilities Grants and Legacy Rates Grants (previously Transitional Rates Grants) as per Attachment A of the agenda report.

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local and regional grants programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local boards.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. Once the Local Board Grants Programme 2025/2026 has been adopted, the types of grants, grant rounds, criteria, and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Local Contestable Grants and Facilities Grants

9. The Hibiscus and Bays Local Board Grants programme continues to be a key mechanism for the local board to deliver on its local board plan outcomes by supporting groups and organisations to provide activities, projects, programmes, initiatives, and events that align with the 2023 local board plan and make a positive contribution to the community within the local board area.

10. Contestable Grants and Facilities Grant Programme has been workshopped with the local board and feedback incorporated into the proposed grants programme for 2025/2026 (Attachment A). This included:

· adding clarity for applicants on Local Board Plan direction, not just outcome level: this included adding the link to the local board plan and adding the document “Local Board Plan at a glance” as an attachment.

· Accountability reporting:

o Adding an additional bullet point in this section “Important factors for a successful application (where appropriate to a proposed event/project or activity) – the Hibiscus and Bays Local Board will also take into account whether the applicant:”

- Has any accountability reporting pending for grants funded by the local board in previous grants rounds. Applicants should ensure there is no accountability reporting pending for any previous grants.

o Adding an additional bullet point in this section “Exclusions - The Hibiscus and Bays Local Board will not consider grants for financial assistance for:”

- A group that has accountability reporting pending for grants funded by the local board in previous grants rounds, unless there are extenuating circumstances.

Legacy Rates Grants (previously Transitional Rates Grants)

11. Auckland Council supported legacy remission schemes to support community and sporting groups until 30 June 2018 at which time a transitional grants mechanism was adopted by the Governing Body as part of LTP 2018-28, for three years.

12. Resource required to administer these grants beyond 30 June 2021 was unavailable and local boards were approached by Lead Financial Advisors, on behalf of the Governing Body, in March 2021 to determine the best way forward per local board area.

13. The Hibiscus and Bays Local Board supported the retention of the rates grants budget under Asset Based Services (ABS) with local board discretion and for higher value rates grants to continue to be administered through the local board’s grant programme.

14. To ensure visibility of grant recipients and to transparently assess recipients against local board funding priorities, Rates Grants objectives and criteria have been reviewed for 2025/2026 financial year (Attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

15. The aim of the Local Board Grants Programme is to deliver projects and activities which align with the outcomes identified in the local board plan.

16. The Hibiscus and Bays Grants Programme has been workshopped with the local board and feedback incorporated into the grants programmes for 2025/2026 outlined under Attachments A, including proposed number of rounds and timeframes of each round.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action.

18. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

19. The local board will consider the climate impacts of each project through the assessment of each application.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

21. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

23. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

24. The allocation of grants to community groups is within the adopted Long-term Plan 2024-2034 and local board agreements.

25. The budget allocation for the local board’s grants programme, including Local Contestable Grants, Facilities Grants, and Legacy Rates Grants will be resolved by the local board through a separate report in June 2025 when it adopts its work programme.

26. The Legacy Rates Grants will run in round one to ensure any unallocated funding is available for local contestable grants whether it is in round one or two of the programme.

27. The financial implications of each individual project are considered by the local board through the assessment of each application.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

29. An implementation plan is underway, and the Local Board Grants Programme, including all grants, will be locally advertised through the local board and council channels, including the council website, local board facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Local Board Grants Programme 2025/2026	77

Ngā kaihaina

Signatories

Authors

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Kōkiri Report Local Board Transport Capital Fund Projects ready for construction

File No.: CP2025/09759

Te take mō te pūrongo

Purpose of the report

1. To approve three Local Board Transport Capital Fund projects in the Hibiscus and Bays Local Board Kōkiri Agreement for construction.

Whakarāpopototanga matua

Executive summary

2. This report provides updates on projects related to the Hibiscus and Bays Local Board’s Kōkiri Agreement, local plan that outlines levels of engagement with local projects between Auckland Transport (AT) and the local board.

3. This report follows the public engagement on the following Hibiscus and Bays Local Board’s Transport Capital Fund (LBTCF) projects:

· East Coast Bays schools minor safety improvements

· 81 Saddleback Rise Murrays Bay pedestrian crossing

· 141 Deep Creek Road Torbay kindergarten pedestrian crossing

4. The above projects were workshopped with the local board on 8 October 2024, and following public engagement (where needed), are now ready to go to construction.

5. As these are a ‘collaborate’ level of engagement in Kōkiri, formal local board support to proceed to construction is required

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the construction of the East Coast Bays schools minor safety improvements.

b) whakaae / approve the construction of a raised pedestrian crossing at 81 Saddleback Rise, Murrays Bay.

c) whakaae / approve the construction of a pedestrian crossing at 141 Deep Creek Road, outside Torbay Kindergarten.

Horopaki

Context

6. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

7. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

8. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide the decisions relating to the delivery of the following Local Board Transport Capital Projects.

a) East Coast Bays schools minor safety improvements – a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

b) Raised pedestrian crossing at 81 Saddleback Rise, Murrays Bay – a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

c) Pedestrian crossing at 141 Deep Creek Road, Torbay – a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

East Coast Bays schools minor safety improvements project

9. This is a LBTCF project initiated from the Hibiscus and Bays Local Board.

10. The scope of the project was to identify low-cost road safety improvements at or around schools in the East Coast Bays area, to audit existing signs and line markings to check they are adequate and match the current standards, and to make low-cost improvements consisting of signage and markings to enhance the awareness of children and schools for approaching drivers.

11. This project was workshopped with the Local Board on 8 October 2024 where they were presented the following information.

12. The schools and kindergartens considered as part of the study were:

Table 1: List of schools and kindergartens in the study

A map of a city

AI-generated content may be incorrect.

Image 1: Map of schools and kindergartens in the study

13. A total of 12 schools and kindergartens were identified as needing improvements. The final proposal is to recommend adding signage and marking improvements at all 12 schools and 3 of the 5 kindergartens:

A close-up of a yellow sign

AI-generated content may be incorrect.

Table 2: Identifying criteria Image 2: Example signage and road markings

14. The full investigation report can be found in Attachment A to this report.

15. At the workshop, members indicated support for the direction proposed. The work is of a minor scale and does not trigger a requirement to publicly engage.

81 Saddleback Rise Murrays Bay raised pedestrian crossing

16. This is a LBTCF project initiated by the Hibiscus and Bays Local Board.

17. The scope of the project was to investigate a raised pedestrian crossing at an existing raised table location at 81 Saddleback Rise, Murrays Bay. Initial design issues were stormwater feasibility concerns, and addressing public concerns that the existing raised table is ineffective in reducing vehicle speeds.

18. This project was workshopped with the local board on 8 October 2024 where two options were presented (see Attachment A):

· Option 1 – a raised pedestrian crossing in the same location as the current speed table

· Option 2 – removal of the existing speed table and replacement with an at grade pedestrian crossing

19. At the workshop, the local board indicated support for Option 1 – a raised pedestrian crossing in the same location as the current speed table. Members asked for assurances around stormwater drainage, accessibility, and visibility issues.

20. As a result, AT undertook further assessments and has refined the preferred design option.

21. The recommended design is as follows:

· A 75mm high raised table with 1:15 ramp grade. The reduced table height (from 100mm) and widening of the footpath will help mitigate the existing stormwater concern to a certain extent. The proposed design also improves accessibility, particularly for wheelchair users.

· Installation of high friction surfacing on the approaches to the zebra crossing to aid in speed management and additional pedestrian signage to increase conspicuity of the crossing.

22. Drawing of proposed works:

Image 3: Drawing of proposed pedestrian crossing at 81 Saddleback Rise, Murrays Bay

23. Public engagement was undertaken from 1-15 April 2025. Feedback from the engagement was:

Feedback results

Number of external responses received	2
The changes would benefit the community	2
The changes would not benefit the community	0
I have a suggestion to make	1
I need more information	0
Not selected	0

One positive comment came from Murrays Bay School on April 1, 2025:

“This is the most fabulous news! As both a parent and teacher, it’s such great news. There are so many near misses every day with little kids crossing the road. Thank you!"

Another feedback was received from a resident of 81 Saddleback Rise. After meeting with the resident on-site and discussing their concerns, an email was sent to them on 13 May 2025. The resident has replied and is now satisfied with the designs and intended delivery timeframes.

141 Deep Creek Road Torbay pedestrian crossing

24. This is a LBTCF project initiated by the Hibiscus and Bays Local Board.

25. The scope of the project was to investigate pedestrian improvements within the vicinity of the kindergarten. The existing pedestrian refuge is sub-standard and nearby bus stops are un-marked. High vehicle speeds have been observed on the downhill approach.

26. This project was workshopped with the local board on 8 October 2024 where two options were presented (see Attachment A):

· Option 1 – upgrade existing refuge crossing

· Option 2 – install a new facility north of the kindergarten

27. At the workshop, the local board requested an alternative design for the crossing that would fit better with the current desire line for pedestrians wanting to cross as identified in pedestrian surveys.

28. As a result, AT undertook further assessments and has refined the preferred design option. The recommended design is as follows:

· Removal of the existing refuge crossing, which allows reinstating the parking on the eastern side of the Deep Creek Road.

· A new at-grade zebra crossing, located to the north of the kindergarten, which subsequently requires removal of three angled parking spaces.

· Relocating and formalising the existing two bus stops.

29. This has been discussed with the kindergarten prior to the external consultation, and they expressed their support for our proposal. An email was sent to the LB on 22 January 2025 to inform them of the kindergarten's feedback.

30. Drawing of proposed works:

Image 4: Drawing of proposed pedestrian crossing at 141 Deep Creek Road Torbay

Image 5: Detail of proposed pedestrian crossing at 141 Deep Creek Road Torbay

31. Public engagement was conducted from 14 to 28 April 2025. The feedback received indicated that no changes to the design were requested.

Feedback results

Number of external responses received	2
The changes would benefit the community	0
The changes would not benefit the community	0
I have a suggestion to make	0
I need more information	0
Not selected	2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

33. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The local board transport capital fund projects were initiated by Hibiscus and Bays Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The local board transport capital projects were initiated by Hibiscus and Bays Local Board and have been workshopped with members and public informed prior to this report being submitted.

Tauākī whakaaweawe Māori

Māori impact statement

36. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

37. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

38. In this case the decisions do not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

39. The Hibiscus and Bays Local Board have already committed funds from the local board transport capital fund to progress the three projects outlined in this report. This report does not seek any additional funding to complete the projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

41. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

42. With support from the Local Board the projects will progress to construction as per AT works schedule, expected to be June-July 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	ECB Schools Investigations Report (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Beth Houlbrooke, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Auckland Council’s submission to proposed waste legislation changes – local board feedback

File No.: CP2025/09915

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on the Government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission.

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment released its consultation document Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para, on 22 April 2025 outlining proposed amendments to the Waste Minimisation Act 2008 (WMA) and Litter Act 1979. Submissions on the proposed amendments close on 1 June 2025.

3. The proposed amendments for consultation relate to the following aspects:

· creating a framework for Extended Producer Responsibility (EPR)

· improving the allocation, distribution and use of waste disposal levy (WDL) funding

· clarifying roles and responsibilities for central government, local government and the waste sector

· creating a modern, effective compliance regime

· enabling controls to address impacts of ‘mismanaged waste’ (e.g. illegal dumping, litter and or ‘escaped’ waste carried by wind or water from one site to another).

4. Approval is being sought from the Policy and Planning Committee on 15 May 2025 to delegate authority to the Chair and Deputy Chair of that committee, and a member of Houkura, to review and approve the council’s final submission due 1 June 2025.

5. Waste Solutions staff will lead the development of Auckland Council’s submission which is due to the Ministry for the Environment by 1 June 2025.

6. A preliminary assessment of potential implications for Auckland Council of the proposed legislative amendments highlights the following key aspects, refer also to Attachment B:

· Implementation of extended producer responsibility: creating an EPR regulatory framework for end-of-life products would provide better support for waste minimisation and management outcomes for households and others. The EPR implementation may potentially provide positive impacts on resource recovery systems across the region, including opportunities through Auckland’s Resource Recovery Network.

· Funding impact: a change to the method to distribute waste disposal levy funds across all territorial authorities is proposed to provide a more equitable share distributed from larger councils to smaller councils. This would result in Auckland Council receiving a reduced amount from the ministry compared to the current population based method. This reduction will be partly offset by total levy funding increases from 2025–2027, due to higher waste disposal levy rates that the government confirmed in 2024. Maintaining certainty for the existing 50:50 share of levy revenue between central government and local government remains important to the council to ensure long term planning.

· Service delivery and costs: creating the ability to use waste disposal levy funding to support a wider range of environmental activities provides opportunities for the council and its partners to address local and regional issues, (including managing waste generated from climate-related and natural disasters, remediation of vulnerable closed landfills, and activities that reduce environmental harm). However, this would also introduce competing demands for limited waste disposal levy funding. There may also be the potential for increased operating costs to the council should a levy be applied to existing (or future) waste-to-energy facilities which are yet to be defined.

· Monitoring and enforcement of ‘mismanaged’ waste: a new compliance regime with potential impacts on effectiveness and resourcing.

7. Auckland Council’s submission will be developed based on policy positions articulated in relevant council strategy, such as Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (Waste Plan 2024) and other recent council submissions on government policy relating to waste management and minimisation.

8. Mana whenua will be invited to provide input on the council’s submission. Given the short timeframes involved in developing and submitting a submission, relevant, recently documented views from local boards and mana whenua on the waste plan 2024 may also be referred to.

9. Local boards can provide formal feedback by 22 May 2025 to be incorporated into the submission; or by 12.00pm on 30 May 2025 to be appended to the council’s submission

10. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

11. The council’s draft submission will be circulated to the delegated members for input and approval.

12. A copy of the final submission will be provided to all elected members, local board members, Houkura and mana whenua once submitted.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) tuku / provide feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission

Horopaki

Context

Government’s consultation on amendments to waste legislation

13. On 22 April 2025, the Ministry for the Environment - Manatū Mō Te Taiao (the ministry) released its consultation document, Have your say on proposed amendments to waste legislation - Tukuna ō whakaaro mō ngā menemana marohi ki te ture para (consultation document). A summary of the proposals and consultation questions is provided in Attachment A. Consultation closes 1 June 2025.

14. The consultation document states that the proposed amendments are to “create fit-for-purpose, modern waste legislation that gives us more options and flexibility to reduce and manage waste effectively and efficiently”.

15. Feedback is sought on 37 consultation questions across the following five proposals:

· creating a framework for ‘extended producer responsibility’

· improving the waste disposal levy system through changes to allocation, distribution, and use

· clarifying roles and responsibilities in the waste legislation

· creating a modern, effective compliance regime

· enabling efficient and effective controls for littering and other types of ‘mismanaged waste’.

16. The term ‘extended producer responsibility (EPR)’ is described in the consultation material as a suite of policy instruments that shift financial and/or operational responsibility for material recovery and waste management towards producers, importers and retailers, instead of falling by default on councils, communities, future generations and nature. EPR can include tools such as product stewardship schemes and deposit return models, such as a container return scheme for beverage containers.

17. The term ‘mismanaged waste’ is referred to in the consultation document as meaning litter, illegal dumping, or ‘escaped’ waste carried by wind or water from one site to another due to inappropriate management/storage.

18. The proposals include consolidating the Waste Minimisation Act 2008 (WMA 2008) and Litter Act 1979 into one bill.

19. The ministry states it will analyse all submissions received by 1 June 2025 to help inform policy and government decisions. If cabinet agrees, an amendment bill will then be introduced to parliament.

20. A delegated authority is sought to approve council’s submission, given the next Policy and Planning Committee meeting is scheduled for after the 1 June 2025 submission deadline.

Previous government’s consultation on waste policy and legislation reform

21. The WMA 2008 requires that all territorial authorities “must have regard to the New Zealand Waste Strategy” when developing waste management and minimisation plans. In late 2021, under the previous government, the ministry undertook a public consultation to update the New Zealand Waste Strategy (which had not been updated since 2010) and to reform the Waste Minimisation Act 2008 and Litter Act 1979.

22. At that time, delegated approval for the council’s submission on the ministry’s consultation document was provided by the Planning Committee on 4 November 2021, resolution PLA/2021/127.

23. In March 2023, the previous government adopted Te Rautaki Para - Waste Strategy to replace the previous version of the NZ Waste Strategy. Around the same time, cabinet papers were also released outlining the previous government’s proposed new legislative provisions.

24. In March 2023, the Policy and Environmental Planning Committee approved that any proposed replacement legislation for the Waste Management Act 2008 and Litter Act 1979 would be a priority submission for council (PEPCC/2023/33).

Recent updates to NZ Waste Strategy and waste legislation

25. On 5 March 2025, the Government released its Waste and Resource Efficiency Strategy to replace the Te Rautaki Para strategy document adopted by the previous government in 2023.

26. In March 2025, the ministry also released its two-year work programme, indicating waste legislation reform would take place during the first half of 2025.

27. Prior to the release of the new strategy and work-programme, the Government made targeted amendments to the WMA 2008 in 2024 which included enabling central government to spend its portion of waste disposal levy funds on a broader range of waste and environmental activities. The waste disposal levy is applied to every tonne of waste disposed at approved disposal facilities across the country, and the funds are administered by the Ministry for the Environment for purposes of waste minimisation activities (and other broader central government activities as set out in recent amendments to the WMA 2008).

28. These recent amendments to the WMA 2008 also allowed for waste disposal levy rates to continue to increase incrementally up to July 2027. In 2009, the waste disposal levy rate was originally set at $10 per tonne for a Class 1 landfill (a disposal facility that accepts waste materials from household, commercial, industrial or institutional sources), and remained at that rate until 2021. Since then, waste disposal levy rates have increased incrementally, with lower levy rates also getting applied to other classes of landfills (Class 2 construction and demolition landfills, and Class 3 and 4 managed or controlled fill facilities). For a Class 1 landfill the rate is now $60 per tonne and will increase to $75 per tonne on 1 July 2027.

29. Table 1 below shows the increase in waste disposal levy rates that the government has confirmed to be introduced over the next three years. The ministry acknowledges New Zealand’s waste disposal levy rates will remain comparatively lower than similar waste disposal rates in Australia and the United Kingdom.

Table 1. Confirmed increase in waste disposal levy rates for 2025-2027

Facility Class	1 July 2025	1 July 2026	1 July 2027
Facility Class	($ per tonne)	($ per tonne)	($ per tonne)
Class 1 (municipal landfill)	$65	$70	$75
Class 2 (construction and demolition fill)	$35	$40	$45
Class 3 & 4 (managed or controlled fill facility)	$15	$15	$20

30. Under the WMA 2008, central government and territorial authorities equally share revenue generated by the waste disposal levy (after administration costs). The share of levy funding that goes to territorial authorities is distributed according to population within councils and districts.

31. In FY 2023/2024, Auckland Council received $26.6 million waste levy funding, compared to $5.6 million received in FY 2020/2021, before levy rates increased. Under the WMA 2008 territorial authorities must spend the levy funding on activities set out in a council’s Waste Minimisation and Management Plan, with some exceptions.

32. For central government, the focus to date has been on investing in waste minimisation projects largely through the ministry’s contestable Waste Minimisation Fund.

Council’s strategic framework relating to waste minimisation

33. Auckland Council’s strategic direction relating to waste is set by the Te Mahere Whakahaere me te Whakaiti Tukunga Para 2024 - Ki te Para Kore / Waste Minimisation and Management Plan 2024 – Towards Zero Waste (waste plan 2024) and complemented by Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan 2020.

34. Other policy, planning, and regulatory documents of relevance to waste activities include the council’s Long-term Plan 2024–2034, Infrastructure Strategy 2024, Kia Ora Tāmaki Makaurau, local board plans, Sustainable Procurement Framework, the Auckland Unitary Plan, and the Waste Management and Minimisation Bylaw 2019.

35. The waste plan 2024 continues a Zero Waste by 2040 vision originally set out in Auckland Council’s first Waste Minimisation and Management Plan in 2012. The waste plan 2024 has over 100 actions across 12 priority focus areas.

36. Waste disposal levy funds are used by Auckland Council to deliver a range of council’s waste minimisation activities and actions set out in its waste plan 2024, including the provision of a Waste Minimisation and Innovation Fund, community engagement programmes managed by council’s Wastewise team, and various projects to reduce waste.

Tātaritanga me ngā tohutohu

Analysis and advice

Process to develop council’s submission

37. Staff are in the process of reviewing the consultation document and coordinating a response. Thorough consideration of the scope and implications of the proposed amendments is required before well-defined advice and detailed feedback can be provided to the proposed delegated elected members.

38. The council’s submission will be developed based on current policy positions articulated in council’s adopted plans and policies. Evidence and data gathered through the recent development of the waste plan 2024 will be used, along with reference to the council’s submission provided to the ministry in 2021 as part of the previous government’s consultation on waste legislation.

39. Staff are seeking via this report local board feedback. Mana whenua have also been invited to provide input on the council’s submission. Local board and mana whenua views will also involve drawing on relevant input received through the pre-engagement and consultation process to develop the waste plan 2024.

40. Further evidence and supporting positions will be obtained from subject matter experts across the Council Group.

41. Once developed, the council’s draft submission will be circulated to the delegated elected members for input, review and approval.

42. Staff will submit an approved submission through the Ministry’s Citizen Space portal before 11.59pm, 1 June 2025.

Preliminary advice on proposals

43. To support the process to gather feedback from elected members and the Council Group, a preliminary review of the proposals in the consultation document and consideration of potential implications for Auckland Council and the region is provided in a table in Attachment B. This preliminary analysis is expected to inform the general direction of council’s submission.

44. A summary of the main implications for Auckland Council from an initial review of the proposed legislative amendments is provided below.

Funding impact

· A new method is proposed to distribute levy funding to territorial authorities, to provide for a more equitable approach for the provision of levy funds to smaller councils. Instead of using only a population-based method, the proposed new method is to provide all authorities with a flat amount (based on distributing 20 per cent of the 50 per cent share allocated to all councils), and an amount that distributes the remaining 80 per cent of funds to councils based on a city or district’s population.

· This proposed calculation method would reduce the amount Auckland Council receives annually, compared to the current distribution method. Table 2 below shows the comparison between the actual funding amount Auckland Council received in FY 2023/2024 compared to the proposed funding model. The FY 2027/2028 projection illustrates the increase due to increased waste disposal levy rates under the current funding model, and the difference under the proposed new funding model. This shows that while the council will receive an additional $26.8 million over the four-year period from FY 2023/2024 (due to waste disposal levy rates increasing), the proposed new method would reduce the annual amounts the council would receive by $5 million and $10 million each year, depending on when such a proposal would be implemented.

Table 2. Estimated waste disposal levy funding under the proposed funding model

Auckland Council’s waste disposal levy funding	Actual FY 23/24 funding (annual)	Estimated 27/28 funding (annual)*	Funding difference from 23/24–27/28
Current method	$26.6m	$52.8m	$26.8m
Proposed method	$21.4m	$42.7m	$21.7m
Reduction	($5.2m)	($10.1m)	($5.1m)

*this is based on the total levy revenue that is generated from the total tonnages of waste disposed to landfills across the country, as well as population data within each territorial authority. Figures provided to council staff by ministry staff in late 2024.

· Increased levy rates between 2025 and 2027 will result in more revenue generated for central and local government. In the longer term, the proposed change in the method to distribute levy funds would continue to require close strategic and financial planning, especially if combined with the proposed broadening uses of the levy funds (refer Attachment B for details).

Extended Producer Responsibility (EPR) framework and implementation

· As EPR schemes develop under a proposed new regulatory framework, Auckland Council would benefit from shifting certain responsibilities for end-of-life waste to producers/consumers of products. However, the council would likely need to adapt its waste planning functions, waste collection and resource recovery systems, and associated community engagement programmes, to complement EPR schemes as they are designed and implemented.

Service delivery

· The proposed broadening of the range of environmental activities that the council could use waste levy funding for may result in changes to the current range of waste minimisation service provision and outcomes, especially if not offset by other waste initiatives being funded through other means (e.g. private sector resource recovery initiatives or implemented ERP schemes) and in the absence of having a clear decision-making framework to help assess competing priorities.

· The proposals to have minimum obligations for territorial authorities to enable household waste and recycling services and making it a discretionary requirement to provide litter bins in public places, may require the council to review the various delivery models used across the region.

· There are also potential future cost implications for the council and its CCOs services (in particular, Watercare) in relation to a proposed amendment that could require waste-to-energy plants to be subject to a waste disposal levy. However, the consultation document is not clear on the types of waste to energy facilities that would have to pay the levy. Potentially, this may include the Ecogas facility processing Auckland’s kerbside food scraps. For Watercare, a levy on waste-to-energy facilities would be a significant factor to consider as it explores future options to manage biosolids generated at its Māngere Wastewater Treatment Plan. Further clarifications of the proposals, and implications, are required.

Compliance, monitoring and enforcement framework for mismanaged waste

· The proposed compliance framework and integration of provisions into legislation to address issues with ‘mismanaged waste’ (including litter, dumping, and waste that has the potential to escape a site) would support key issues and actions contained within the council’s waste plan 2024. It may also require assessment of the council’s enforcement capacity, and the potential for additional resources to implement such changes.

Access to and management of waste data

· Proposed amendments to enhance data on mismanaged waste and ERP schemes would help inform the council’s planning and decision-making processes but may also necessitate potential investment in systems to collect, manage, and share with regulators specific data on waste issues and activities.

Strategic alignment

· The council’s waste plan 2024 largely aligns with the proposed legislative amendments. However, as the proposed amendments, decision-making frameworks, and regulatory changes are further clarified and developed, the implementation of the waste plan 2024 may require further review.

Timeframe for the consultation

45. The timeframe for feedback and submission on the consultation document is provided in Table 3.

Table 3. Timeframe milestones for consultation

Milestone	Date
Consultation document released	22 April 2025
Online briefing for local board members	19 May 2025
Deadline for incorporated feedback	22 May 2025
Deadline for appended feedback	30 May 2025 – 12pm
Consultation period closes	1 June 2025
Copy of final council submission circulated to Governing Body members, local board members and Houkura.	2 June 2025

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The disposal and treatment of waste comprises around four per cent of Auckland’s gross greenhouse gas emissions.

47. The main source of greenhouse gas emissions associated with the disposal and treatment of waste is the release of bio-genic methane from landfills (generated from organic waste, such as garden waste, timber, food scraps, biosolids, paper or cardboard). Lesser contributions to New Zealand’s waste-sector emissions arise from wastewater treatment, incineration and open burning, and biological waste treatment (composting).

48. Emissions associated with the transportation of waste materials are not categorised within waste-sector emissions. Rather, these contribute to emissions from the transport sector. Embodied emissions contained within wasted products (i.e. emissions generated across the lifecycle of a product) are also not included within the four per cent of gross emissions associated with waste treatment or disposal.

49. The consultation document is not explicit in how the proposed amendments intend to respond to impacts from climate change. However, there are implicit connections made between reducing emissions by achieving waste minimisation outcomes (e.g. through proposals to strengthen EPR outcomes), and by adapting to the impacts of climate change through broadening the scope of activities that waste levy funds can be used for (e.g. for costs associated with managing emergency waste, remediating closed landfill sites which may be vulnerable to extreme weather events, or investing in “activities that reduce environmental harm or increase environmental benefits” which is broad in nature and could be interpreted as including climate change mitigation or adaptation activities).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. Feedback on the consultation document will be sought from subject matter experts across relevant council departments and CCOs, including Waste Solutions, Finance, Parks and Community Facilities, Auckland Transport and Watercare.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

51. The potential local impacts from the proposed amendments will be considered as part of the council’s submission, however it is expected that the proposed legislative changes will impact local communities in various ways, including the following key points.

· Introducing extended producer responsibility schemes would have an impact on people’s purchasing choices and waste minimisation behaviours. The implementation of schemes could lead to changes in product design to minimise waste, or the provision of new collection systems and differing financing arrangements, that could result in new resource recovery, reuse, or recycling infrastructure within the Auckland region.

· Stronger controls to monitor and enforce ‘mismanaged waste’ would mean local ‘Litter Control Officers would gain enhanced powers to address litter and illegal dumping, and this would potentially improve Auckland’s ability to reduce negative issues associated with litter and illegal dumping

· Broadening the use of waste levy funding for activities that ‘reduce environmental harms or increase environmental benefits’ may present an opportunity for local boards to respond to local environmental issues. This would need to be supported by a clear decision-making framework on how the use of waste levy funding gets accessed across the Council Group without compromising the strategic objectives and goals of the council’s waste plan 2024.

Local boards

52. Local boards provided strong direction through the development of the waste plan 2024 and the council’s 2021 submission on government waste policy and legislation. These views will help to inform the submission.

53. Local board views received will be either incorporated within the report or appended to the submission, depending on when they are able to provide views.

Tauākī whakaaweawe Māori

Māori impact statement

54. Staff have contacted Houkura and are seeking to engage with iwi through the Mana Whenua Resilience and Infrastructure forum to alert them to this public consultation and the opportunity to input on council’s submission. Staff will do the same for the Tāmaki Makaurau mana whenua entities.

55. Feedback expressed to the council on previous related submissions, and through the engagement process to develop the draft waste plan 2024 will be incorporated into the development of this submission where relevant.

Ngā ritenga ā-pūtea

Financial implications

56. The submission will be developed as part of the council’s business-as-usual central government advocacy activity.

57. As the consultation is on proposed legislation changes, it is not yet possible to quantify the budgetary consequences for the council. However, as highlighted the consultation document proposes changes to the amount of waste disposal levy funding Auckland Council currently receives and on what activities the funding can be used for.

58. The potential financial implications for the council will be further considered as part of the council’s submission.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There is a minimal risk in making a submission to the Ministry for the Environment consultation document.

60. Potential risks to the council arising from strategy and legislation changes will be considered as part of the council’s submission.

Ngā koringa ā-muri

Next steps

61. Local board resolutions on the government’s proposed amendments to waste legislation will be included in the Auckland Council submission on this matter.

62. Below are the key dates for input into the submission.

· 22 May 2025: deadline for feedback to be considered in the council’s submission.

· 30 May 2025 12 pm: final date for any formal local board feedback to be appended to the submission.

· 30 May 2025: final submission will be approved by delegated members subject to Policy and Planning Committee 15 May 2025 meeting.

· 2 June 2025: final submission will be circulated retrospectively to Governing Body members, Houkura and local board members.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of proposals and consultation questions	107
b ⇩	Preliminary assessment of proposed amendments and implications for Auckland Council	115

Ngā kaihaina

Signatories

Authors

Tania Utley – Senior Waste Planning Specialist

Nadine Wakim – Senior Waste Planning Advisor

Authorisers

Justine Haves - General Manager Waste Solutions

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

27 May 2025

Adoption of an additional business meeting for 2025

File No.: CP2025/10019

Te take mō te pūrongo

Purpose of the report

1. To approve an additional meeting date in July 2025 to enable the local board to provide feedback on the future use of the Western Springs Stadium prior to the 17 July 2025 deadline.

Whakarāpopototanga matua

Executive summary

2. The Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987 have requirements regarding local board meeting schedules. In particular, clause 19, Schedule 7 of the Local Government Act on general provisions for meetings requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Sections 46, 46A and 47 in Part 7 of the Local Government Official Information and Meetings Act 1987 require that meetings be publicly notified, agendas and reports are available at least two working days before a meeting, and that local board meetings are open to the public.

3. The 2025 Hibiscus and Bays Local Board meeting schedule was approved in September 2024 (resolution number HB/2024/126).

4. In May 2025, the Governing Body resolved to consult the public on the future use of Western Springs Stadium. The Governing Body will consider community views, local board feedback, and financial and strategic implications before making a final decision on the future use of Western Springs Stadium on the 31 July 2025.

5. Public consultation will run from midday 19 May to 15 June 2025. Staff will present the findings from the consultation to local boards at an online briefing on 30 June. Any feedback local boards wish to provide must be formally resolved by the 17 July 2025.

6. The Hibiscus and Bays Local Board meeting schedule includes a business meeting on the 22 July 2025, which will be too late for the local board to formally resolve its feedback.

7. The local board is being asked to approve an additional meeting to the 2025 Hibiscus and Bays Local Board meeting schedule on 1 July 2025 to enable the local board to provide feedback on the future use of the Western Spring Stadium prior to the 17 July 2025 deadline.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve an additional meeting date in July 2025 for the purpose of enabling the local board to provide feedback on the future use of the Western Spring Stadium as follows.

i) Tuesday 1 July 2025 at 10.00am, Ground Floor – Hawiti, 6-8 Munroe Lane, Albany.

Horopaki

Context

8. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

9. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

10. The Hibiscus and Bays Local Board adopted its 2025 business meeting schedule at its 24 September 2024 business meeting (resolution HB/2024/126).

11. The timeframes for local board decision-making in relation to the future of the Western Springs Stadium were unavailable when the meeting schedule was originally adopted.

12. The local board has the opportunity to resolve its feedback after the findings from consultation have been presented on the 30 June and before the 17 July.

13. These timeframes are outside the local board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The local board has two options for incorporating the meeting date:

i) include the meeting as an addition to the meeting schedule

ii) include the meeting as extraordinary meeting.

15. For option one, statutory requirements for scheduling meetings allow enough time for this meeting to be scheduled as an addition to the meeting schedule, and other topics may be considered as per any other ordinary meeting.

16. Option two allows meetings to be scheduled within a shorter notice period and only for the specific topic proposed.

17. Given there is sufficient time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule.

18. However, given the local board already has other commitments on the proposed date of 1 July, in particular the Community Groups Work Programme session, staff recommend the only topic on the agenda be the local board feedback on the future of the Western Springs Stadium.

19. This is reasonable given the local board already has two business meetings scheduled in June and one in July which will allow sufficient time for the local board to consider any other topics at those meetings.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as extraordinary meeting or addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

23. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

24. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. If the local board decides not to add the additional July 2025 business meeting to the meeting schedule this would result in the input of the local board not being able to be presented to the Governing Body for consideration.

Ngā koringa ā-muri

Next steps

26. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Will Wilkinson - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager

[1] The ‘AK Have Your Say’ webpage included proposed changes to the Dog Policy and Bylaw and local dog access rules in 10 local board areas. The website had around 29,000 visits over the consultation period, comprised of over 6000 ‘engaged’ participants (people who completed the online survey). Overall there were also over 18,000 ‘informed’ participants (people who downloaded a document) which included around 1700 people who downloaded the statement of proposal for proposed changes to local dog access rules).

[2] Franklin County News, Manukau and Papakura Courier, Central Leader, Eastern Bays Courier, North Shore Times, Rodney Times, Western Leader, The Times, Gulf News, Waiheke Weekender, Pohutukawa Coast Times

[3] NZTV (1 time), Media Works (11 times) and Radio NZ (10 times)

[4] An online drop-in session and an in-person Have Your Say event (at Town Hall) were held for proposed changes to matters of regional significance in the Dog Policy and Bylaw and plus 11 in-person drop-in sessions and ten Have Your Say sessions were held for the proposed changes to local dog access rules.

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown
Members	Jake Law
	Sam Mills, JP
	Julia Parfitt, JP
	Victoria Short
	Gregg Walden
	Leanne Willis