Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

27 May 2025

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance.

Chairperson A Popplebaum led the karakia timatanga.

2 Ngā Tamōtanga | Apologies

Resolution number HB/2025/46

MOVED by Chairperson A Poppelbaum, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whakaae / accept the apology from Deputy Chairperson G Brown for lateness.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HB/2025/47

MOVED by Member J Parfitt, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 29 April 2025, including the confidential section, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Basketball court at Arkles Bay

Bradley Joseph was in attendance for this item

Resolution number HB/2025/48

MOVED by Member S Mills, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Joseph for his presentation and attendance at the meeting

b) rono / request that the Parks and Community Facilities team investigate the basketball court provisions on the Whangaparaoa Peninsula, specifically Arkles Bay, and recommend potential locations

c) tono / request that our Parks and Community Facilities team liaise with Brad Joseph on the need that exists for basketball provision.

CARRIED

Deputy Chairperson G Brown joined the meeting at 10.26am.

8.2

Deputation - Silverdale Rugby Club

Glenn Dunn-Parrant, Geoff Leigh, Sharon Morris and Daniel Kelly were in attendance for this item.

Resolution number HB/2025/49

MOVED by Member S Mills, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Dunn-Parrant, Mr Leigh, Ms Morris and Mr kelly for their presentation and attendance at the meeting

b) tono / request that our Parks and Places Specialist provide progress updates on the options analysis of Silverdale War Memorial park, to Silverdale Rugby Club, Hibiscus Men's Shed, Hibiscus Rodders Club, and Silverdale Bike Jump Project

c) tono / request that the Parks and Places Specialist build on the previous options analysis that was completed for Silverdale War Memorial Park.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum - Alison Charles

Resolution number HB/2025/50

MOVED by Deputy Chairperson G Brown, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Ms Charles for her attendance at the meeting.

CARRIED

9.2

Public Forum - Stephen Martin and Stewart Milne

Stephen Martin was in attendance for this item

Resolution number HB/2025/51

MOVED by Member J Parfitt, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Mr Martin for his attendance at the meeting

b) tono / request an urgent update from the Land Advisory team to provide an update to the local board on our resolution on 19 September 2018, HB/2018/149 to revoke the reserve status of R3 Newhaven Terrace (Penzance Walkway).

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member J Law for consideration under item 12.

Notice of Motion - Jake Law - Gulf Harbour Golf Course encumbrance

Resolution number HB/2025/52

MOVED by Member J Law, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) ohia / endorse the contents of the letter from Auckland Council Chief Executive Phil Wilson to Long River Investment Corporation Limited dated 12 July 2024 (Attachment B)

b) tautoko / support the existence and retention of the 999-year encumbrance that was put in place in 2006 in order to protect and safeguard the recreational use and open space of the Gulf Harbour Country Club

c) tuhi tīpoka / note the substantial community interest in the protection of this open green space and the extensive work of Keep Whangaparāoa’s Green Spaces.

CARRIED UNANIMOUSLY

Deliberation on proposed changes to local dog access rules

Nancy Chu - Principal Policy Advisor and Megan Young - Senior Conservation Advisor were in attendance for this item.

The deliberations table (Attachment A to the agenda report) was completed and tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

The motion was moved in parts.

Resolution number HB/2025/53

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) mihi / thank those people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area

b) whakaae / accept the late feedback from one person for consideration alongside all other public feedback received.

CARRIED

The meeting adjourned at 11.57am and reconvened at 12.09pm

Changes were made to the original recommendation clause a) ii) with agreement of the meeting

Resolution number HB/2025/54

MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

c) whai / adopt the decisions contained in the deliberations table attached to this resolution in the minutes of this meeting of the local board that:

i) respond to the public feedback on the proposed changes

ii) reject the proposed changes and retain the current rules at Big Manly and Tindall Beach

d) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table below the deliberations table attached to this resolution in the minutes of this meeting of the local board that gives effect to the decisions in b), with a commencement date of 1 August 2025

e) whakaū / confirm that the amendments to the policy in d):

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996

f) tāpae / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in d)

g) tono/ request advice from Environmental Services staff as part of the 2025/2026 work programme decisions to incorporate up to $4,000 in the relevant work programme line to cover the cost to implement the temporary measures and support public education in the policy described under clause d) of this resolution

h) tono / request that under the empowered local boards model, local boards are sufficiently supported to make changes to local dog access rules as needed, noting that the last time the Hibiscus and Bays Local Board had the ability to update rules was in 2015.

A division was called for, voting on which was as follows:

For

Deputy Chairperson G Brown

Member J Law

Member S Mills

Member J Parfitt

Chairperson A Poppelbaum

Member V Short

Member G Walden

Member L Willis

Against

Abstained

The motion was declared carried by 8 votes to 0.

CARRIED

For clarity, the resolution reads as follows:

That the Hibiscus and Bays Local Board:

a) mihi / thank those people and organisations who gave feedback on the proposed changes to local dog access rules in the local board area

b) whakaae / accept the late feedback from one person for consideration alongside all other public feedback received.

c) whai / adopt the decisions contained in the deliberations table attached to this resolution in the minutes of this meeting of the local board that:

i) respond to the public feedback on the proposed changes

ii) reject the proposed changes and retain the current rules at Big Manly and Tindall Beach

d) whai / adopt amendments to the Auckland Council Policy on Dogs 2019 contained in the comparison table below the deliberations table attached to this resolution in the minutes of this meeting of the local board that gives effect to the decisions in b), with a commencement date of 1 August 2025

e) whakaū / confirm that the amendments to the policy in d):

i) are consistent with the policy, principles and criteria for deciding dog access rules in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

ii) are not inconsistent with any decision in relation to region-wide dog access rules contained in the Auckland Council Kaupapa mo ngā Kuri | Policy on Dogs 2019

iii) are in accordance with all relevant legislative requirements, in particular the Local Government Act 2002 and Dog Control Act 1996

f) tāpae / delegate authority through the Chief Executive to the manager responsible for the policy on dogs to make editorial changes or to correct errors or omissions to the amendments in d)

Attachments

a 27 May 2025, Hibiscus and Bays Local Board: Item 13 - Deliberation on proposed changes to local dog access rules - Completed deliberations table.

18	Kōkiri Report Local Board Transport Capital Fund Projects ready for construction
	Beth Houlbrooke – Elected Member Relationship Partner and Jatin Sharma - Transportation Engineer was in attendance for this item.
	Additions were made to the original recommendation, clause d) and e) as chairperson's recommendations and clause f) was added with the agreement of the meeting.
	Resolution number HB/2025/55 MOVED by Member V Short, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whakaae / approve the construction of the East Coast Bays schools minor safety improvements b) whakaae / approve the construction of a raised pedestrian crossing at 81 Saddleback Rise, Murrays Bay c) whakaae / approve the construction of a pedestrian crossing at 141 Deep Creek Road, outside Torbay kindergarten d) tono / request that Auckland Transport investigate the speed limit for Vaughans Road, Okura, noting the local board’s preference that an investigation and any necessary consultation take place to align with the completion of the Vaughans Road project works e) tono / request that Auckland Transport investigate slowing mechanisms for the Vaughans Road, Okura project that would seek to address long standing ‘boy-racers’ and anti-social activities f) whakaū / confirm the local boards support for a crossing at Matipo Road, Mairangi Bay near the entrance of the Newhaven Terrace walkway. CARRIED

Deputy Chairperson G Brown left the meeting at 12.31pm and rejoined via MS Teams at 12.39pm.

Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter three 2024/2025

Resolution number HB/2025/56

MOVED by Member V Short, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025

b) whakaae / approve the re-allocation of $5,024.86 from project ID 4152 Te Kete Rukuruku to project ID 177 Local Contestable Grants Hibiscus and Bays for an out-of-cycle community grant to the Mairangi Bay Surf Lifesaving Club for the re-location of storage containers on Sidmouth Street Reserve

c) whakaae / approve the re-allocation of $975.14 from project ID 4152 Te Kete Rukuruku and the allocation of $2,000 from revenue collected from 2024/2025 filming permits on local parks to project ID 177 Local Contestable Grants Hibiscus and Bays Round 2.

CARRIED

Endorsing Business Improvement District (BID) targeted rate grant for 2025/2026

Additions were made to the original recommendation, clause b) as a chairperson's recommendation

Resolution number HB/2025/57

MOVED by Member G Walden, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) tūtohu / recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes:

i) $180,675.00 for Browns Bay BID

ii) $86,900.00 for Mairangi Bay BID

iii) $326,580.71 for Orewa BID

iv) $530,000.00 for Silverdale BID

v) $20,632.81 for Torbay BID

b) tuhi tīpoka / note that since the publishing of this report the Mairangi Bay Business Improvement District Declaration has been completed correctly.

CARRIED

Hibiscus and Bays Local Grants Round Two and Local Economic and Business Grants Round Two, and Facilities Grants Round One 2024/2025 grant allocations

Vincent Marshall - Grants Advisor was in attendance for this item.

The motion was put in parts in the following order: clause c), clause d), clause a) and b)

Resolution number HB/2025/58

MOVED by Chairperson A Poppelbaum, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

c) whakaae / agree to fund each application received in Hibiscus and Bays Local Economic and Business Grants Round Two 2024/2025, listed in Table Two:

Application ID	Organisation	Main focus	Requesting funding for	Amount Allocated
LEBG2425201	Torbay Business Association Inc.	Community	Towards workshops, catering, advertisements, and miscellaneous expenses	$7,000.00
LEBG2425202	Silverdale Area Business Association Inc	Community	Towards Programme coordinator, mentor/mentee training & briefing materials, launch event, mid-point webinar and facilitation, participant communications, tools, resources, final celebration event, reporting and evaluation, and contingency	$5,000.00
Total				$12,000

CARRIED

Resolution number HB/2025/59

MOVED by Member J Parfitt, seconded by Member V Short:

That the Hibiscus and Bays Local Board:

d) whakaae / agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Board Facilities Grant Round One 2024/2025, listed in Table Four:

Application ID	Organisation	Main focus	Requesting funding for	Amount Allocated
HBLB FG-2503	The Scout Association of New Zealand - Awatuna Sea Scout group	Community	Towards Installation of 9mm pine plywood on the ceiling and the removal of old handrail and installation of new handrail to repair damaged roof panels and replace deteriorating handrails within their scout hall from 2nd of June to 31st of December 2025	$12,500.00 Recommend that the group expand the community usage and hireage of the hall where possible.
HBLB FG-2505	The Girl Guides Association New Zealand Incorporated	Community	Towards Preliminaries, the Replacement of rotten weatherboards and Decking, Fence and garage Repairs and Margin to repair Raroa Hall from 2nd of June 2025 to 30 January 2026	$5,000.00 Allocated on the recommend that the group seek other funding sources.
HBLB FG-2507	Mairangi Arts Centre Trust Board	Arts and culture	Towards wall and patio improvement and extension, landowner approval application, and move switchboard	$14,500.00
HBLB FG-2508	Browns Bay Bowling Club Incorporated	Sport and recreation	Towards window repairs and replacement	$14,000.00
HBLB FG-2509	Hibiscus Youth Hub	Community	Towards roofing material and labour	$25,000.00
HBLB FG-2510	Mairangi Bay Surf Lifesaving Club Inc	Sport and recreation	Towards painting, door replacement, and extension of upstairs ablutions	$20,000.00 Funds allocated for the upstairs toilet, the moving of the first aid facilities downstairs and the sliding doors.
HBLB FG-2511	Centrestage Theatre Company (Orewa) Inc	Arts and culture	Towards spotlights	$9,000.00
HBLB FG-2513	Torbay Community Association Incorporated	Community	Towards re-roofing the Torbay Village Hall	$20,000.00
HBLB FG-2514	Mairangi Bay Tennis Club	Sport and recreation	Towards poles, LED lighting, and engineers report	$14,835.60
HBLB FG-2515	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards bathroom repairs, storage area repairs, boundary fence repairs, and waterproofing of deck and various areas	$5,000.00 Funds allocated toward the bathroom, waterproofing, decking and cladding.
HBLB FG-2516	Silverdale United Rugby and Sports Club	Sport and recreation	Towards furniture, labour, audiovisual and electrical services, AV Speakers, Conference Calling, Display Screen, climate control, signage, and lift repair	$5,000.00 Funds allocated toward audiovisual and AV.
HBLB FG-2518	Stillwater Boating Club Incorporated	Sport and recreation	Towards re-seating of weather boards, sanding and a complete repaint	$5,000.00
HBLB FG-2519	YMCA North	Community	Towards building and plumbing work	$0.00 Declined and recommend that the group re-apply in the future when outstanding accountability reports for previously awarded grants have been completed.
Total				$149,835.60

CARRIED

With the agreement of the meeting a new clause a) was added to the recommendation.

Resolution number HB/2025/60

MOVED by Member V Short, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) whakaae / agree to reallocate the underspend from the Economic Development and Business grant of $8,000.00 and the underspend from the Local Board Facilities grants of $164.40 to the local board contestable local board grants round 2024/2025

b) whakaae / agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Board Contestable Local Grants Round Two 2024/2025, listed in Table One:

Application ID	Organisation	Main focus	Requesting funding for	Amount Allocated
LG2506-201	Northern School of Performing Arts Ltd	Arts and culture	Towards venue hire, sound, and lights	$0.00 Declined as the local grant round was oversubscribed.
LG2506-202	Families Growth and Thrive Charitable Trust	Community	Towards cover printing, badges, notebooks, materials, t-shirts, signage, promotional content, gazebo, sound system, and staff support	$1,000.00
LG2506-203	Living Theatre Charitable Trust	Arts and culture	Towards rent and operating expenses	$0.00 Declined as the expenses were either ineligible or of lower priority within the grants policy. The local grant round was oversubscribed.
LG2506-204	StepsForward Trust NZ	Community	Towards salaries	$1,000.00 On the condition that funds go towards venue hire, resources, printing, and miscellaneous costs and not staffing costs, and that they seek funding from other sources.
LG2506-205	North Shore Budget Service Inc	Community	Towards salaries	$0.00 Ineligible as application is for staffing costs.
LG2506-207	New Zealand Baiyun Beijing Opera Society Incorporated	Arts and culture	Towards transportation, instruments, office expenses, cosmetics, and music stands	$0.00 Ineligible as they have already received a grant within the current financial year.
LG2506-209	Aim High Charitable Trust	Community	Towards salaries	$0.00 Ineligible as application is for staffing costs.
LG2506-210	Manly Bowling Club Incorporated	Sport and recreation	Towards lawn bowl sets	$3,000.00
LG2506-211	Rodney Aphasia Group	Community	Towards activities, catering, and hall hire	$0.00 Ineligible as they have already received a grant within the current financial year.
LG2506-212	Friends of Okura Bush Inc	Environment	Towards contractor fees for weeding services	$5,000.00 Funds allocated subject to confirmation that there is no further funding from the work programme.
LG2506-214	Sea Cadet Association Of New Zealand Incorporated	Community	Towards whiteboard, notebook case, laptop, and projector	$1,500.00
LG2506-215	Hibiscus Mens Shed Trust	Community	Towards extractor, hardware, ducting, and contingency fund	$2500.00 Funds allocated for the ducting and hardware.
LG2506-216	Sir Peter Blake Marine Education and Recreation Board	Community	Towards wetsuits	$3,500.00
LG2506-218	Habitat for Humanity Northern Region Limited	Community	Towards advertising, catering, workshops, and heaters	$0.00 Declined as the application does not align with the local board’s grant priorities.
LG2506-219	Long Bay Residents Association	Community	Towards operational expenses including venue hire, sports equipment, wages, utilities, and stationary	$2,000.00 Funds allocated towards sports equipment and venue hire.
LG2506-220	Sharks Baseball Club	Sport and recreation	Towards baseball coaching fees	$1,500.00
LG2506-221	North Shore Community Toy Library Incorporated	Community	Towards replacing damaged and missing toys	$1,000.00 Recommend North Shore Community Toy Library Inc. also seek funding from other sources.
LG2506-223	Bays Community Housing Trust	Community	Towards salaries	$0.00 Declined due to the local grant round being oversubscribed.
LG2506-225	Big Buddy Mentoring Trust	Community	Towards office rent, psyche assessments, advertising, and supervision costs for operating a mentoring programme from 1 June 2025 to 31 May 2026	$1,600.00
LG2506-226	Age Concern Auckland Trust	Community	Towards venue hire, refreshments, and salaries	$0.00 Declined due to the local grant round being oversubscribed.
LG2506-227	New Zealand Guitar Ensemble Charitable Trust	Arts and culture	Towards venue hire and catering	$0.00 Declined as the application does not align with the local board’s grant priorities and has low reach within the local board area.
LG2506-228	North Harbour Budgeting Services Incorporated	Community	Towards overall project costs including travel, stationary, and wages	$0.00 Ineligible as they have already received a grant within the current financial year.
LG2506-229	Youthline Auckland Charitable Trust	Community	Towards clinical supervision cost and telecommunication costs from 2 June 2025 to 2 June 2026	$0.00 Declined due to the local grant round being oversubscribed.
LG2506-230	PHAB Association (Auckland) Incorporated	Community	Towards venue hire and wages	$0.00 Ineligible as they have already received a grant in the financial year.
LG2506-231	North Shore Centres of Mutual Aid Incorporated	Community	Towards transport and venue hire	$0.00 Declined as the local grant round was oversubscribed.
LG2506-232	Air Training Corps No. 5 (Rodney Dist) Squadron	Community	Towards cadet jackets	$1,500.00
LG2506-233	Windsor Park Lifecare Trust	Community	Towards the cost of a Psychologist/Spiritual director fee, catering, advertising and marketing, miscellaneous recourses and wages from June 2025 to December 2025	$0.00 Declined as the local grant round was oversubscribed.
LG2506-234	The Sustainable North Trust t/a Hibiscus Coast Zero Waste	Environment	Towards facilitator, mileage, admin, and reporting	$1,900.00
LG2506-235	Aroha Vietnam Incorporated	Community	Towards tables, chairs, food, materials, banners, and lanterns	$0.00 Declined as the local grant round was oversubscribed.
LG2506-237	Hibiscus Coast Softball Club Incorporated	Sport and recreation	Towards storage, trophies, software, accounting, and uniforms	$0.00 Ineligible as the group has already received a successful grant in the current financial year.
LG2506-238	Sangha Wellness NZ Limited	Community	Towards web development, launch events, advertising, and subscriptions for platform operations	$0.00 The application was ineligible as it did not align with the grant criteria or priorities.
LG2506-239	Whangaparaoa Tennis Club Incorporated	Sport and recreation	Towards the cost of refurbishing the coaches shed which include cladding, shelving and sensor lighting, eight wheeled tennis ball basket, five mini tennis nets and two sets of court markers	$1,000.00
LG2506-240	Auckland North Community & Development Incorporated	Community	Towards project management, professional services, and vote bins	$2,000.00
LG2506-241	Sophie Moskowitz	Community	Towards venue hire and facilitator fee	$0.00 Declined as the local grant round was oversubscribed.
LG2506-242	Te Kura Kaupapa Maori o Te Raki Paewhenua	Sport and recreation	Towards uniforms and resources	$0.00 Application deemed ineligible as it did not meet the grants criteria.
LG2506-243	Bayes Memorial Tennis Club Inc	Sport and recreation	Towards bathroom renovations and seating	$0.00 Declined as the local grant round was oversubscribed.
LG2506-245	Breathe Move Enliven Limited	Community	Towards professional leadership/musicianship and support crew, venue hire, kai and refreshments for Voices for Unity: Simple Songs Celebrating World Traditions project from 1 July 2025 to 31 May 2026	$0.00 Declined as the local grant round was oversubscribed, and it did not align with the grant criteria or priorities.
LG2506-249	Illuminate Community Trust	Events	Towards equipment, catering, staffing, and advertising for the Glow Party event	$0.00 Declined as the local grant round was oversubscribed and application did not align with the grant priorities.
LG2506-250	The Voices of Hope Trust	Community	Towards exhibition, marketing, event, and packaging costs	$0.00 Declined and recommend that the group reapply in the future with clearer information on expenses and whether the project would take place in the local board area.
LG2506-251	The Brain Injury Association (Auckland) Incorporated	Community	Towards contractor fees, venue hire, advertising, and resource materials	$1,000.00
LG2506-252	Coast Youth Community Trust Inc	Community	Towards flights, accommodation, and conference registration	$0.00 Declined as the local grant round was oversubscribed.
LG2506-253	Marist North Harbour Rugby Club	Sport and recreation	Towards salaries, affiliation fees, and insurance costs	$0.00 Declined as the local grant round was oversubscribed and the application did not align with the grant criteria.
LG2506-256	Rotary Club of Orewa-Millwater Incorporated	Community	Towards venue hire, cleaning, lighting and sound, and catering for a fundraising event	$1,491.40
LG2506-258	The Raukatauri Music Therapy Trust	Arts and culture	Towards music therapist fees and venue hire	$0.00 Declined as the application did not align with the grant priorities.
LG2506-260	Hibiscus Coast Neighbourhood Support Inc	Community	Towards emergency VHF radios	$0.00 Declined as the local grant round was oversubscribed and the local board is supporting these community resilience groups already via our Work Programme.
Total				$32,491.40

CARRIED

Hibiscus and Bays Local Board Grants Programme 2025/2026

Resolution number HB/2025/61

MOVED by Chairperson A Poppelbaum, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whai / adopt the Hibiscus and Bays Local Board Grants Programme 2025/2026, including the Local Contestable Grants, Facilities Grants and Legacy Rates Grants (previously Transitional Rates Grants) as per Attachment A of the agenda report.

CARRIED

Auckland Council’s submission to proposed waste legislation changes – local board feedback

Additions were made to the original recommendation, clause a) i) to xx) as chairperson's recommendations

Resolution number HB/2025/62

MOVED by Chairperson A Poppelbaum, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) tuku / provide the following feedback on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979 to inform the council’s draft submission

i) express disappointment that there was limited time to provide feedback to the proposed amendments, which has resulted in many Auckland Council local boards not having the time to prepare and resolve on feedback to be included in the Auckland Council submission

Extended producer responsibility framework

ii) support the introduction of extended producer responsibility schemes

iii) Support establishing an appropriate compliance monitoring and enforcement framework

iv) Request product return schemes are standardised to enable consumers to easily return a wide range of goods to accessible collection points

v) Request further amendments and controls be investigated to prohibit commercial waste providers from disposing of recyclable and reusable materials, and products identified as extended producer responsibility ‘products of interest’

vi) Request the fast-tracking of container return schemes to be rolled out throughout New Zealand

Improving the waste disposal levy system through changes to allocation, distribution, and use

vii) Support the distribution of the 50 per cent levy allocation to councils to be calculated as 20 per cent to all councils, and the remaining 80 per cent based on district population, as not all waste collected in a district is managed at waste or recycling facilities within that area

viii) Express concern that broadening the use of waste levy funding for activities that ‘reduce environmental harms or increase environmental benefits’ may decrease funding available for waste minimisation efforts

ix) Request that reducing environmental harm and increasing environmental benefits are achieved through other mechanisms such as stricter legislation around waste disposal or through financial mechanisms of product stewardship schemes

x) Support broadening the use of the waste levy funding for costs associated with managing emergency waste, and activities that provide for the remediation of legacy contaminated sites and vulnerable landfills, but not where they are in operation or with post closure conditions as the costs should be borne by the operators of those sites

xi) Request that compliance costs should be charged to commercial and waste industry operators via scalable rates based on the risk of activity, and attached to the applicable conditions of their consent, rather than being funded through the waste levy

xii) Support stronger controls to monitor and enforce ‘mismanaged waste’ to enable council to better address the issues of litter and illegal dumping

xiii) Express concern that levy charges for Waste to Energy facilities might disadvantage higher cost methods of waste minimisation alternatives which are diverting waste from landfill

xiv) Request that the removal of the blanket levy exclusion for Waste to Energy does not extend to anaerobic digestors used in the council collected food scrap service

Clarifying roles and responsibilities in the waste legislation

xv) Support improving the role of New Zealand Customs Service to support existing regulated product stewardship and an extended producer responsibility framework

xvi) Support clarifying territorial authorities’ minimum obligations for waste minimisation and improving the regulatory tools to ensure these are delivered

xvii) Request investigation to identify merits of de-privatising landfill operations in favour of being delivered by council-controlled organisations to deliver stronger environmental outcomes

Creating a modern, effective compliance regime

xviii) Support the introduction of a compliance regime for the waste regulatory system to define the regulators and other organisations’ legislative obligations for monitoring and compliance activities

xix) Support implementing an amended compliance monitoring and enforcement framework to improve on the littering and other mismanaged waste compliance

Enabling efficient and effective controls for littering and other types of ‘mismanaged waste’

xx) Support the proposed compliance framework, regulatory framework and sufficient cost-recovery provisions for compliance monitoring, enforcement and clean-up.

CARRIED

Adoption of an additional business meeting for 2025

Resolution number HB/2025/63

MOVED by Chairperson A Poppelbaum, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whakaae / approve an additional meeting date in July 2025 for the purpose of enabling the local board to provide feedback on the future use of the Western Spring Stadium as follows:

i) Tuesday 1 July 2025 at 10:00am, Ground Floor – Hawiti, 6-8 Munroe Lane, Albany.

CARRIED

Chairperson's report

Resolution number HB/2025/64

MOVED by Chairperson A Poppelbaum, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

CARRIED

Hōtaka Kaupapa - Policy Schedule for May 2025

Resolution number HB/2025/65

MOVED by Member V Short, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for May 2025.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.04 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown	From 10.26am – Item 8.2
Members	Jake Law
	Sam Mills, JP
	Julia Parfitt, JP
	Victoria Short
	Gregg Walden
	Leanne Willis