I hereby give notice that an ordinary meeting of the Performance and Appointments Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 27 May 2025

10.00am

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

 

Komiti mō ngā Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee

 

OPEN AGENDA

 

 

MEMBERSHIP

 

Chairperson

Cr Daniel Newman, JP

 

Deputy Chairperson

Cr Mike Lee

 

Members

Mayor Wayne Brown

 

 

Cr Christine Fletcher, QSO

 

 

Cr Lotu Fuli

 

 

Cr Richard Hills

 

 

Cr Greg Sayers

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

Ex-officio

Deputy Mayor Desley Simpson, JP

 

 

Houkura Chair David Taipari

 

 

(Quorum 5 members)

 

 

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor

 

21 May 2025

 

Contact Telephone: +64 9 890 8022

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

Performance and Appointments Committee

27 May 2025

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Ngā Tamōtanga | Apologies                                                                                         5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

4          Ngā Petihana | Petitions                                                                                                5

5          Ngā Kōrero a te Marea | Public Input                                                                           5

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input                                        5

7          Ngā Pakihi Autaia | Extraordinary Business                                                              5

8          Process to make appointments to the boards of council organisations                7

9          Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 27 May 2025                                                                                                                                       11

10        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

11        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        17

C1       CONFIDENTAL: Reappointments to the board of Tātaki Auckland Unlimited     17

C2       CONFIDENTIAL: Appointments to the board of the Museum of Transport and Technology                                                                                                                   17

C3       CONFIDENTIAL: Chief Executive Objectives - FY25 quarter three progress report                                                                                                                                       18

 

1          Ngā Tamōtanga | Apologies

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

            Click the meeting date below to access the minutes.

 

That the Performance and Appointments Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 29 April 2025, including the confidential section, as a true and correct record.

 

 

 

4          Ngā Petihana | Petitions

 

 

 

5          Ngā Kōrero a te Marea | Public Input

 

 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

 

 

 

Performance and Appointments Committee

27 May 2025

 

Process to make appointments to the boards of council organisations

File No.: CP2025/09079

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive information about the process to make board appointments that will be considered in the confidential part of this meeting.

Whakarāpopototanga matua

Executive summary

2.       Confidential reports on this agenda seek decisions regarding appointments to the boards of:

·    Museum of Transport and Technology (MOTAT)

·    Tātaki Auckland Unlimited.

Ngā tūtohunga

Recommendation/s

That the Performance and Appointments Committee:

a)      tuhi tīpoka / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding appointments to the Museum of Transport and Technology and Tātaki Auckland Unlimited.

b)      tuhi tīpoka / note that these reports are confidential due to the personal information contained regarding candidates and incumbent board members.

Horopaki

Context

3.       Council makes appointments and reappointments to council organisations in accordance with the Appointment and Remuneration Policy for Board Members of Council Organisations (the Policy).

4.       The process to make appointments to the MOTAT board is delegated to Tātaki Auckland Unlimited under its Advisory and Management agreement with Council and this committee’s role is to consider their recommendations and give final approvals to make appointments.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       Confidential reports on this agenda seek approval for appointment decisions as noted in Table 1 below:

Entity name

Decisions sought

Previous decisions relevant to this process

6.       Museum of Transport and Technology

Approval to appoint and reappoint board members whose terms are ending

None

7.       Tātaki Auckland Unlimited

Approval to reappoint current board members whose terms are ending.

None

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       Auckland Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan was adopted in July 2020 and sets out the priority action areas to deliver our goals to reduce emissions and adapt to the impacts of climate change.

9.       Candidates seeking appointment need to demonstrate a commitment to integrate the action areas outlined in Te Tāruke-ā-Tāwhiri into the council-controlled organisation’s activities as one of the core competencies for director candidates.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

10.     The chairs of the relevant boards have been consulted on the confidential reports.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

11.     Board appointments to the entities considered in the confidential reports are a responsibility that sits with the Governing Body. Local boards may participate in the nomination process for board vacancies and criteria are circulated to local boards to allow their participation in the nomination process.

Tauākī whakaaweawe Māori

Māori impact statement

12.     Kia ora Tāmaki Makaurau sets as a mahi objective that: “Mana whenua and Māori are active partners and participants at all levels of the council group’s decision making”. This objective is considered as part of the decision-making in the confidential items on this agenda.

Ngā ritenga ā-pūtea

Financial implications

13.     There are no new financial implications arising from the confidential reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

14.     There are risks common to all board appointments. These include:

·    Reputational risk of appointing candidates without appropriate skills or governance experience. To mitigate this potential risk, a due diligence process is in place.

·    Governance risk of creating an unbalanced board where too many new members cause a loss of institutional knowledge which impacts decision-making. Conversely, retaining board members for too long can mean the board lacks innovation and fresh thinking. 

Ngā koringa ā-muri

Next steps

15.     Next steps are noted in the confidential agenda reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

James Stephens - Senior Advisor

Authorisers

Alastair Cameron - Manager CCO/External Partnerships team

Anna Bray - General Manager Group Strategy, Transformation and Partnerships

Phil Wilson - Chief Executive

 

 

Performance and Appointments Committee

27 May 2025

 

Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 27 May 2025

File No.: CP2025/09396

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to the Performance and Appointments Committee.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility and openness and transparency of information circulated to Performance and Appointments Committee members via memoranda/briefings or other means, where no decisions are required. 

3.       There were no workshops held and no information items were distributed.

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Transport and Infrastructure Committee. members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Performance and Appointments Committee:

a)      whiwhi / receive the Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) – 27 May 2025.

b)      tuhi tīpkoa / note the progress on the forward work programme appended as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a⇩

Forward Work Programme

13

     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Phil Wilson - Chief Executive

 

 

Performance and Appointments Committee

27 May 2025

 

 

Performance and Appointments Committee / Komiti mō ngā Kopounga me Te Kounga o ngā Mahi
Forward Work Programme 2025

This committee has the oversight to make appointments to Council-Controlled Organisations (CCOs), Council Organisations (COs), Port of Auckland Limited and exempt CCOs and COs and other entities, with the exception of Auckland International Airport Limited (for the avoidance of doubt, the authority to make appointments also includes the power to remove appointees).

The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2025

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

CCO and Port of Auckland Director Appointments and Reappointments

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve:

-           Appointment

-           Reappointment

-           briefs for vacancies

-           Panel members

-           Shortlisted candidates for interview

Progress to date:

Review of the Appointment and Remuneration Policy for Board Members of Council Organisations – Feb 2025

Link to decision

As and when required

CCOs

Non-substantive

CCO Governance and External Partnerships

·    Te Tuhi Contemporary Arts Foundation

·    Taumata Toi a Iwi

·    Manukau Beautification Trust 

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve appointments

 

As and when required

Appointments to other boards

Appointments to:

·    Auckland War Memorial Museum

·    Museum of Transport and Technology

·    Auckland Regional Amenities Funding Board

·    City Rail Link Limited

·    Tāmaki Redevelopment Company

·    Haumaru Housing

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council Organisations.

To approve:

-           Appointment

-           Reappointment

-           briefs for vacancies

-           Panel members

-           Shortlisted candidates for interview

 

As and when required

 

Chief Executive Performance Objectives

CE Office

Chief Executive performance review process.

Half-yearly and yearly review of Chief Executives Performance Objectives. (April / August)

Draft and final FY25-27 objectives with annual refresh. (April / July- completed for FY25)

Informal updates (all other months)

Progress to date:

Verbal update Feb 2025 – link to decision

Quarter two update provided Apr 2025 – link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Watercare Services Limited

Auckland Council appoints the board of Watercare.

The appointments are to replace or renew directors whose terms are expiring.

Progress to date:

Shortlist approved link to decision

Appointment made in confidential link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Tātaki Auckland Unlimited (TAU)

Auckland Council appoints the board of TAU.

The appointments are to replace or renew directors whose terms are expiring.

 

 

 

 

 

 

 

 

 

 

 

 

 

Eke Panuku Development Auckland

Auckland Council appoints the board of Eke Panuku.

The appointments are to replace or renew directors whose terms are expiring.

 

 

 

 

 

 

 

 

 

 

 

 

 

City Rail Link Limited (CRLL)

CCO Governance and External Partnerships

Auckland Council is a joint shareholder with the Crown and jointly appoints directors with the Crown.

The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

Appointment made in confidential link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Museum of Transport and Technology (MOTAT)

CCO Governance and External Partnerships

Auckland Council makes 6 appointments to the MOTAT Board.  The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

 

 

 

 

 

 

 

 

 

 

 

 

 

Tamaki Redevelopment Company

CCO Governance and External Partnerships

Auckland Council is a joint shareholder with the Crown. Council has one director it is responsible for appointment, and jointly appoints with the Crown the other directors. The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

Appointments and criteria for future appointments considered link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland War Memorial Museum (AWMM)

Auckland Council makes five appointments to the AWMM board.

The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

Appointments made in confidential link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Haumaru Housing

Auckland Council makes two appointments to the Haumaru Housing Board

The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

Criteria for making an appointment to the board – Feb 2025 Link to decision

Shortlist approved in confidential link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Port of Auckland Limited (POAL)

Auckland Council appoints the Port of Auckland board.

The appointments are to replace or renew directors whose terms are expiring.

To approve appointments

Progress to date:

Appointment made in confidential link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance and Appointments Committee

27 May 2025

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Performance and Appointments Committee

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTAL: Reappointments to the board of Tātaki Auckland Unlimited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding Tātaki Auckland Unlimited board members.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C2       CONFIDENTIAL: Appointments to the board of the Museum of Transport and Technology

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding board members and candidates for the Museum of Transport and Technology.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

C3       CONFIDENTIAL: Chief Executive Objectives - FY25 quarter three progress report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the performance objectives for the chief executive, and the committee may discuss matters relating to the chief executive's current performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.