|
Komiti mō ngā Kopounga me Te
Kounga o ngā Mahi / Performance and Appointments Committee
OPEN MINUTES
|
Te Hunga kua
Tae mai | present
|
Chairperson
|
Cr Daniel
Newman, JP
|
|
|
Deputy
Chairperson
|
Cr Mike Lee
|
|
|
Members
|
Cr Christine
Fletcher, QSO
|
|
|
|
Cr Lotu Fuli
|
Via electronic
link
From 10.07am,
Item 7.1
|
|
|
Cr Richard
Hills
|
From 10.19am, Item
C1
|
|
|
Cr Greg Sayers
|
|
|
|
Cr John Watson
|
Via electronic
link
From 10.23am,
Item C1
|
|
Ex-officio
|
Deputy Mayor
Desley Simpson, JP
|
Until 10.40am,
Item C3
|
|
|
|
|
Te Hunga Kāore i Tae Mai | ABSENT
|
Members
|
Mayor Wayne
Brown
|
|
|
|
Cr Maurice
Williamson
|
|
He Hunga atu anō i Tae mai | IN
ATTENDANCE
|
|
Vicki Salmon,
Board Chair
|
Tātaki
Auckland Unlimited
|
|
|
|
|
|
Performance and Appointments Committee
27 May 2025
|
|
1 Ngā
Tamōtanga | Apologies
|
Resolution
number PACCC/2025/32
MOVED by
Chairperson D Newman, seconded by Cr C Fletcher:
That the Performance and Appointments
Committee:
a)
whakaae / accept
the apologies from the following members:
Absence
Mayor W Brown
Lateness
Cr R Hills
Cr M Williamson.
CARRIED
|
|
Note: An
apology had been received for Cr M Williamson for lateness, however the
meeting had concluded before Cr M Williamson could attend.
|
|
Electronic Attendance
|
|
Resolution
number PACCC/2025/33
MOVED by Chairperson D Newman, seconded by Cr
C Fletcher:
That the Performance and Appointments Committee:
a)
whakaae / approve
electronic attendance under standing order 3.3.3 for:
·
Cr L Fuli (SO 3.3.3.b))
·
Houkura Chair D Taipari
(SO 3.3.3.a))
·
Cr J Watson (SO 3.3.3.a))
·
Cr M Williamson (SO 3.3.3.a))
CARRIED
|
2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local
board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
|
7.1
|
Extraordinary Business - Selection panel for
considering an appointment to Tāmaki Redevelopment Company
|
|
|
Cr L Fuli
joined the meeting at 10.07am.
|
|
|
Resolution number PACCC/2025/35
MOVED by Chairperson D Newman, seconded by
Deputy Mayor D Simpson:
That the Performance and Appointments Committee:
a) kohuki /
consider an extraordinary item “Selection panel for considering an appointment to
Tāmaki Redevelopment Company” at Item 10 – Consideration of Extraordinary Items
of this agenda, noting:
i) the
reason the matter was not on the agenda is because Cr Lee has withdrawn from
the panel, and
ii) the
reason why this matter cannot be delayed until a subsequent meeting is so
that the selection panel can convene and recommend a short-list before the
next meeting of the committee.
CARRIED
|
|
8
|
Process
to make appointments to the boards of council organisations
|
|
|
Resolution
number PACCC/2025/36
MOVED by Chairperson
D Newman, seconded by Cr G Sayers:
That
the Performance and Appointments
Committee:
a) tuhi tīpoka / note the information about
appointment processes contained in this report and note that reports on this
agenda seek decisions regarding appointments to:
i) Museum of Transport and Technology
ii) Tātaki
Auckland Unlimited
b) tuhi tīpoka / note that these reports are
confidential due to the personal information contained regarding candidates
and incumbent board members.
CARRIED
|
|
9
|
Summary
of Performance and Appointments Committee information memoranda, workshops
and briefings (including the Forward Work Programme) - 27 May 2025
|
|
|
Resolution
number PACCC/2025/37
MOVED by Chairperson
D Newman, seconded by Deputy Chairperson M Lee:
That
the Performance and Appointments
Committee:
a) whiwhi
/ receive the Summary of Performance and Appointments Committee information
memoranda, workshops and briefings (including the Forward Work Programme)
– 27 May 2025.
b) tuhi
tīpkoa / note the progress on the forward work programme appended as
Attachment A of the agenda report.
CARRIED
|
10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
|
11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
|
|
Resolution
number PACCC/2025/39
MOVED by Chairperson D Newman, seconded by Cr
C Fletcher:
That the Performance and Appointments Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTAL:
Reappointments to the board of Tātaki Auckland Unlimited
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding Tātaki
Auckland Unlimited board members.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C2 CONFIDENTIAL:
Appointments to the board of the Museum of Transport and Technology
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding board
members and candidates for the Museum of Transport and Technology.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
C3 CONFIDENTIAL:
Chief Executive Objectives - FY25 quarter three progress report
|
Reason for passing this resolution in relation to each matter
|
Particular interest(s) protected (where applicable)
|
Ground(s) under section 48(1) for the passing of this
resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance.
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
|
10.13am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.35am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C2
|
CONFIDENTIAL:
Appointments to the board of the Museum of Transport and Technology
|
|
|
Resolution
number PACCC/2025/41
MOVED by Cr C
Fletcher, seconded by Deputy Mayor D Simpson:
c) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
d) tuhi
tīpoka / note that at the conclusion of the appointment process, the
decisions on candidates appointed will be made publicly available.
|
11.35am The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................