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Tira Hautū / Governing Body
OPEN MINUTES
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Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Wednesday, 28 May 2025 at 3.20pm.
Te Hunga kua Tae mai | present
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Mayor |
Wayne Brown |
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Deputy Mayor |
Cr Desley Simpson, JP |
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Councillors |
Cr Andrew Baker |
Via electronic link |
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Cr Josephine Bartley |
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Cr Angela Dalton |
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Cr Chris Darby |
Via electronic link |
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Cr Julie Fairey |
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Cr Christine Fletcher, QSO |
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Cr Lotu Fuli |
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Cr Shane Henderson |
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Cr Richard Hills |
Via electronic link |
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Cr Mike Lee |
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Cr Kerrin Leoni |
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Cr Daniel Newman, JP |
Via electronic link |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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Cr Ken Turner |
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Cr Wayne Walker |
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Cr John Watson |
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Cr Maurice Williamson |
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Te Hunga Kāore i Tae Mai | ABSENT
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Councillor |
Cr Alf Filipaina, MNZM |
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Governing Body 28 May 2025 |
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Resolution number GB/2025/51 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) whakaae / accept the apology from: Absence Cr A Filipaina |
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Note: Subsequently, Cr A Filipaina did not attend the meeting. |
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Electronic Attendnace |
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Resolution number GB/2025/52 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: · Cr A Baker (SO 3.3.3 b)) · Cr C Darby (SO 3.3.3 b)) · Cr A Filipaina (SO 3.3.3 a)) · Cr R Hills (SO 3.3.3 b)) · Cr D Newman (SO 3.3.3 a)) · Cr W Walker (SO 3.3.3 a)) |
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
3 Ngā Kōrero a te Marea | Public Input
There was no public input section.
4 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local board input section.
5 Ngā Pakihi Autaia | Extraordinary Business
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5.1 |
Extraordinary Business - Referred from the Extraordinary Budget Committee: Q Theatre - request for additional funding |
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Resolution number GB/2025/53 MOVED by Cr J Fairey, seconded by Cr S Henderson: That the Governing Body: a) kohuki / consider an extraordinary item “Referred from the Extraordinary Budget Committee: Q Theatre – request for additional funding” at Item 10 – Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is because the matter has been referred from the Extraordinary Budget Committee meeting just prior to this meeting, and ii) the reason why this matter cannot be delayed until a subsequent meeting is a decision is needed before the council approves the content of the Annual Plan 2025/2026, and that the decisions sought appropriately sit with Governing Body. |
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Resolution number GB/2025/54 MOVED by Cr C Fletcher, seconded by Cr J Fairey: That the Governing Body: a) whakaae / agree to the Tūpuna Maunga Authority Operational Plan 2025/2026 (Attachment A of the agenda report), and the Summary of the Tūpuna Maunga Authority Operational Plan 2025/2026 (Attachment B of the agenda report). b) whakaae / agree to include the agreed Summary of the Tūpuna Maunga Authority Operational Plan 2025/2026 in the Annual Budget 2025/2026. |
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Referred from the Audit and Risk Committee - Risk management update for the Annual Plan 2025/2026 |
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Resolution number GB/2025/55 MOVED by Cr S Henderson, seconded by Cr A Dalton: That the Governing Body: a) tuhi ā-taipitopito / note the Risk management update for the Annual Plan 2025/2026 report and that the Audit and Risk Committee are satisfied with the approach. |
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Referred from the Extraordinary Budget Committee - Annual Plan 2025/2026: Mayoral Proposal |
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Resolution number GB/2025/56 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) agree that the Annual Plan for 2025/2026 be based on year two of the Long-term Plan 2024-2034 with relevant updates as outlined in the final Mayoral Proposal and supporting staff advice, and final financial projections, including the planned: i) rates increase for the average value residential property of 5.8%; ii) significant level of investment across all major investment areas; iii) $47 million operating expenditure savings target. b) agree that a short-term approach be taken to closing the $7 million shortfall in funding for destination marketing and major events as indicated in the Long-term Plan 2024-2034 for 2025/2026 that includes: i) additional funding from the City Centre Targeted Rate ($2.5 million); ii) $500,000 contribution from the Mayoral Office budget (underspend from current year); iii) ongoing work with the industry to identify opportunities for incentivised voluntary contributions to fund specific events and/or contribute to a Major Events Fund; iv) Tātaki Auckland Unlimited using reserves to bridge the remaining gap while work continues with industry. c) note that a Mayoral Tourism Forum will be established to support ongoing joint-advocacy on a long-term sustainable funding solution (levy) for tourism related activity, provide advice and input on shorter-term funding initiatives like a ring-fenced Major Events Fund, the trial of a commission-based model, and ways the council can better utilise its regulatory tools to support hospitality across the region. d) agree that the Fix and Finish fund established through the Long-term Plan 2024-2034 be administered as a contestable fund guided by the eligibility criteria set out in staff advice, to be administered and managed by staff with final allocation decisions made by the Governing Body by 29 July 2025. e) note further direction provided in the proposal relating to dog control issues, Group Shared Services, the implementation of CCO reform, particularly the urgent focus on critical priority areas (specifically, Mangawhau), and advice on options to support transport changes to be provided to the Governing Body to support decision-making in June 2025. f) request the Chief Executive to report back on options for increasing compliance activity which could include the use of warranted community volunteers and/or appropriate businesses, including what bylaws can be included within that scope. |
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Note: Under Standing Order 1.8.6, the following councillors requested their opposition be recorded on the following: · Cr C Fletcher – opposition to clause d) · Cr W Walker – opposition to clause a) i) and clause b) |
Note: The Chairperson accorded precedence to Item 10 – Consideration of Extraordinary Items at this time.
10 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
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10.1 |
Referred from the Extraordinary Budget Committee: Q Theatre – request for additional funding |
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This item was to consider recommendations from the Extraordinary Budget Committee meeting held on 28 May 2025. The item was considered in the public excluded part of the Extraordinary Budget Committee meeting, and the decisions were released into the public and referred to the Governing Body. |
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Resolution number GB/2025/57 MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher: That the Governing Body: a) whakaae / approve an increase of $475,000 per annum to the funding for Q Theatre Limited for the 2025/2026 and 2026/2027 financial years to be included in the Annual Plan 2025/2026 using unallocated funding from the Community Wellbeing department previously allocated to ad-hoc non contestable requests, subject to Q Theatre Limited agreeing to provide a report each year confirming all reasonable efforts are being taken to improve its financial position and reduce its reliance on council funding from 2027/2028 and beyond b) whakaae / approve changes to the council’s current funding agreement with Q Theatre Limited to: i) include the appointment of a council observer at board meetings, and delegate the appointment of the observer to the Mayor and Deputy Mayor ii) amend reporting requirements to council to include information on steps being taken to improve its financial position, and iii) receive an annual Asset Management Plan, inclusive of planned maintenance and renewals, with subsequent half yearly reporting against this plan c) tono / request Tātaki Auckland Unlimited explore strategic partnership opportunities with Q Theatre Limited for the potential mutual benefit and strengthening of the medium to long-term viability of Q Theatre. |
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Note: Under Standing Order 1.8.6, the following councillors requested their dissenting votes be recorded: · Mayor W Brown · Cr L Fuli · Cr G Sayers · Cr S Stewart · Cr K Turner · Cr M Williamson |
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Referred from the Extraordinary Budget Committee - Annual Plan 2025/2026: Other Rates and fees matters |
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Resolution number GB/2025/58 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) whakaae / agree that the Funding Impact Statement (FIS) in the final Annual Plan 2025/2026: i) include the waste management targeted rate charges as specified in Table 2 and Table 3 of this report, to ensure cost recovery for the relevant services ii) provide for the extension of the refuse targeted rate to the former Franklin District and Rodney District from 2025/2026, as specified in Table 1 in this report, to be applied to: A) all residential and lifestyle Separately Used or Inhabited Parts (SUIPs) to which the service is made available B) all other SUIPs to which a council refuse service is provided as per council records iii) include a Grey Lynn Business Improvement District (BID) Targeted Rate to fund the new Grey Lynn BID programme, subject to the BID programme and associated targeted rate being supported by the Waitematā Local Board iv) provide for the Hunters Corner BID Targeted Rate to not be set for 2025/2026, subject to this being supported by the Ōtara-Papatoetoe Local Board v) provide for the Mangere East Village BID Targeted Rate to not be set for 2025/2026, subject to this being supported by the Māngere-Ōtāhuhu Local Board vi) provide for the Onehunga BID Targeted Rate to be set based on a BID grant of $410,000 for 2025/2026, subject to it being supported by the Maungakiekie-Tamaki Local Board vii) include adjustment to some targeted rates by the forecast rates of cost inflation as specified in Table 4 of this report b) whakaae / agree to the changes to fees and charges set out in this report. c) tuhi tīpkoa / note the extension of council’s waste management services will result in associated targeted rate charges (in accordance with current rating policy) to the commercial areas in the former Manukau City where the service isn’t presently available. |
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Note: Under Standing Order 1.8.6, the following councillors request their opposition to clause a) ii), be recorded: · Cr M Lee · Cr K Turner · Cr W Walker · Cr J Watson |
Note: Item 10 – Consideration of Extraordinary Items was considered prior to Item 9 - Referred from the Extraordinary Budget Committee - Annual Plan 2025/2026: Other Rates and fees matters.
3.39pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................