Kaipātiki Local Board Workshop

OPEN NOTES

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 28 May 2025 at 10.04am.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan
	Dr Janet Tupou	Via electronic attendance

3	Kaipātiki Local Board workshop

Session 1 – 10.00am – 11.00am

Customer and Community Services – Active Communities

•      Pools and Leisure – Operational Update

Presenters:                   Edwin Ng
Head of Operations (North), Pools and Leisure

Angela Gray
Centre Manager, Glenfield Pool and Leisure Centre

Karla Trotter
Centre Manager, Birkenhead Pool and Leisure Centre

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with a Pools and Leisure – Operational Update.

The local board raised the following points and questions in response to the presentation:

· Expressed support for current work but raised concern over the financial implications of Pools and Leisure operations on broader local board budgets.

· Sought clarity on financial forecasting, particularly in light of staffing challenges.

· Emphasised a need for accurate data and stronger cost-benefit analysis, especially with the transition to Fairer Funding.

· Highlighted consideration of drainage issues and related damage, with suggestion to escalate these under existing projects.

· Highlighted the benefits of trial periods for low-cost initiatives.

· Asked about forthcoming maintenance closures and available capacity in North Shore pools, particularly for youth.

· Questioned whether new KPIs were realistic targets.

· Requested further revenue breakdowns to support local board decision-making.

Next steps:

· Staff to action feedback received.

Session 2 – 11.00am – 12.00pm

Policy, Planning and Governance

•      Multiboard Services Options

Presenters:                   Jestine Joseph
Programme Implementation Lead, Policy

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on Multiboard Services Options.

The local board raised the following points and questions in response to the presentation:

· Queried absence of certain Kaipātiki facilities from presented lists.

· Raised concerns about long-term maintenance costs, capex implications, and feasibility of transferring decision-making (for Pools and Leisure) to the Governing Body.

· Sought clarification on how local advocacy could be retained if the Governing Body assumes responsibility over local facilities.

· Questioned data reliability and emphasised the need for more robust, evidence-based data before proceeding with any decisions.

Next steps:

· Staff to action feedback received.

· Report coming to 16 July 2025 business meeting.

Lunch Break
12.00pm – 1.00pm

Session 3 – 1.00pm – 2.30pm

Governance and Engagement

•      Local Board Annual Planning workshop 9 – Local Board Agreement

Presenters:                   Paul Edwards
Senior Local Board Advisor, Governance and Engagement

Sugenthy Thomson
Lead Financial Advisor, Financial Advisory

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Local Board Annual Planning workshop 9 – Local Board Agreement.

The local board raised the following points and questions in response to the presentation:

· Questioned significant increases in fees and charges, particularly for library services and facility access (e.g., showers, swimming), and sought clarification on calculation and rationale.

· Raised concerns about consistency and transparency in how events and activations are recorded and presented, with reference to KCFT partnerships.

· Requested clearer acknowledgement of maintenance standards and a review of performance measures for contracted services.

· Questioned planting and volunteer targets, noting differences between known activity and reported figures.

· Emphasised importance of strategic advocacy for flood mitigation, coastal asset maintenance, and town centre development.

Next steps:

· Staff to action feedback received.

Break
2.30pm – 2.45pm

Session 4 – 2.45pm – 3.45pm

Parks and Community Facilities

•      Birkdale Community House update

Presenters:                   Roma Leota
Project Manager (Ops), Parks and Community Facilities

Judy Waugh
Work Programme Lead, Parks and Community Facilities

Eloi Fonseca
Manager Area Operations, Parks and Community Facilities

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on Birkdale Community House.

The local board raised the following points and questions in response to the presentation:

· Requested clarity on building conditions, especially regarding Birkdale House and Ann’s House, and whether investment now would delay or duplicate future renewal costs.

· Emphasised fiscal limitations.

· Sought clarification on the lifespan and implications of each option, including structural issues, health and safety thresholds, and professional assessment requirements.

· Queried the viability of relocatable or ‘prefab’ buildings to reduce capital expenditure.

· Highlighted the importance of a fit-for-purpose, multipurpose community facility that meets long-term needs without excessive architectural expense.

· Requested cost ranges and better visualisation of future-proofed options.

· Emphasised the need for a strategic, long-term approach and practical planning over aspirational design.

Next steps:

· Staff to action feedback received.

Session 5 – 3.45pm – 4.35pm

Watercare Services Limited

•      Chelsea-Birkenhead Wastewater Project

Presenters:                   Ben Halliwell
Elected Member Relationship Partner, Watercare 

Aldio Perkasa
Senior Project Manager, Watercare

Craig Rogers
Project Manager, Fulton Hogan

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Chelsea-Birkenhead Wastewater Project.

The local board raised the following points and questions in response to the presentation:

· Queried construction timeline..

· Raised concerns about traffic disruption.

· Emphasised the importance of early coordination with Auckland Transport, particularly around possible relocation of bus stops and diversion planning.

· Suggested timing construction during school holidays to mitigate traffic impacts.

· Recommended proactive engagement with local businesses and residents.

· Encouraged direct liaison with project teams managing adjacent developments to avoid duplicating efforts.

· Questioned revised pipe alignments and any impacts on ecological areas.

· Requested ongoing, electronic project updates to support public transparency and enable timely feedback.

Next steps:

· Staff to action feedback received.

Attachments

a     Multi-board Services Options - May-June 2025 - KLB Workshop PPT

b     Chelsea-Birkenhead Wastewater Project

The workshop finished at 4.44pm.