Minutes of Papakura Local Board Workshop

Papakura Local Board Workshop

28 May 2025

1 Ngā Tamōtanga | Apologies

There were no apologies.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3	Local Board Workshop

Item 1 – 9:40-10:15am

Update from Regional Homelessness Lead Team

Presenter/s: Ron Suyker
(Regional Partnership Lead Homelessness, Community Impact, Community Wellbeing)

Governance role: Keeping informed

Proposed Outcome/s: To provide a regional overview of rough sleeping statics, trends and insights as requested by the members at the Community Wellbeing work programme 2024/2025 quarter two update.

Attachment: Attachment A - Item 1: Regional Kāinga Kore - Homelessness Update

Summary of discussions

Ron provided a regional overview of rough sleeping statics, trends and insights as requested by the members at the Community Wellbeing work programme 2024/2025 Quarter Two update.

Staff advised they don’t interface with those who are not registered as community housing providers.

Homelessness is complex, poverty, mental health and addiction are some of the major reasons for rise in homelessness stats.

Members raised the issue of begging and the potential for beggars, as seen overseas, to become sophisticated and aggressive. Staff advised that beggars are not always homeless people.

Item 2 – 10:15-11:00am

Making Space for Water (MSFW)

Presenter/s: Kartik Bhat

(Relationship Advisor, I&ES)

Elizabeth Johnson

(Principal Healthy Waters)

Governance role: Keeping informed

Proposed Outcome/s: To provide an update on the Making Space for Water (MSFW) works planned or underway in the Papakura Local Board area.

Attachment: Attachment B - Item 2: Making Space for Water in Papakura Local Board

Summary of discussions

Staff provided an update on the Making Space for Water (MSFW) works planned or underway in the Papakura Local Board area.

Members advised that the debris trap in Papakura Stream near the outlet to the sea at Waiata Shores had a lot of rubbish build up. It was washed away during the April 2025 storm. Staff advised it is Healthy Water’s responsibility and will ask the relevant staff to investigate cleaning or replacement.

Members’ feedback was more about the about responsiveness to issues raised.

Action

1. Elizabeth to provide the list of the specific five hotspot sites, 10 leafy roads and seven high leaf fall areas and ensure that the areas include: Settlement Road between Smiths Ave and Marne Road as there is heavy leaf fall build up in this area.

Item 3 –11:00-12:00pm

Parks and Community Facilities (P&CF) monthly 2024/2025 update

Presenter/s: Alex Overwater-Davis
(Manager Area Operations P&CF)

Manuel Raimundo
(Work Programme Lead, Parks and Community Facilities)

Ben Kuttner
(Community Lease Specialist, Property & Commercial)

Governance role: Oversight and monitoring

Proposed Outcome/s: To provide a monthly update on the 2024/2025 Parks & Community Facilities (P&CF) work programme.

To provide advice regarding community leases and seek direction for the preferred approach.

Attachment/s: Material unavailable at the time of agenda build.

Summary of discussions

Staff provided a monthly update on the 2024/2025 Parks & Community Facilities (P&CF) work programme.

Members provided the following feedback:

1. Acorns are an issue on Great South Road near Selwyn Oaks and Āwhinitia facility

2. Regarding P27 contract – the board want local Papakura companies used – not local as in all of Auckland. Members referenced the Addison contractors as suitable contractors to take over the whole area as they do a good job and are local. Alex undertook to forward this information on to the relevant staff.

3. Kelvin believes the more local operators delivering can only assist the larger contractor.

4. Graffiti was reported through the report a problem process and the member was advised that it will be dealt with in two weeks. Response: Alex felt that the notifications coming back are misleading. Alex will check with the graffiti team, suspects the response is an auto reply.

5. The report a problem needs upgrading. The system is not intuitive. Response: Alex agreed that current system is old and not very innovative.

6. Massey Park - There needs to be an onsite visit. The team need to be getting out and seeing what is happening. The board advised they are fielding calls about issues that are over two years old.

7. Kai-Pāwhara shade sail on the top of the framed area hasn’t been installed. Alex advised the shade sails had been installed and that he will provide the images of the installation and share.

8. Pahurehure properties adjacent to the motorway – there is a gap between the noise wall and the properties. Big trees of noxious weeds have grown there. The residents have tried spraying. NZTA need access through an Auckland Council reserve to be able to clear the weeds. Alex undertook to work with NZTA to clear the weeds.

9. Ben to talk to the Masonic Group / Freemasons (Rhys Pruet) to understand what their needs are and what the Freemasons are offering as well. They will have storage requirements. Members were happy for the leasing team to progress with the expressions of interest process for the vacant lease spaces.

10. Elizabeth Campbell – request for investigation to have showers provided at the facility. If showers are provided, there needs to be a lease clause that allows use during an emergency.

11. Prince Edward Park – waiting on a feasibility study for the temporary toilet block and changing rooms. Alex will speak with Nathalie who will speak to George and co. to get an update on where they are at.

12. Members raised the issue of rubbish bins regularly overflowing at the Pahurehure shops. Staff responded that the bins should be emptied when they’re overflowing and advised that bins at this location are on a daily emptying cycle.

Actions

2. 1. Alex to investigate the acorn fall on Great South Road near Selwyn Oaks and Āwhinitia facility and organise the relevant contractor for cleanup.

2. Alex will arrange to have the loose litter in the drain and roadside (left hand side of Porchester Road) from Popes Road to Airfield Road to be picked up.

3. Alex will follow up about replacing the berm trees in Syntax Place, Conifer Grove which were damaged by a neighbour backing into them.

4. Rubbish bins at Pahurehure shops Alex to check the scheduling and discuss the regularity required to address the overflow of rubbish issue with the contractor.

5. Alex will check responses / auto replies for reporting graffiti, example given that graffiti was reported; member advised that it will be dealt with in two weeks.

6. Kai-Pāwhara shade sail on the top of the framed area. Alex will provide the images of the installation for forwarding to the board. Completed: 28/5/2025 - Manuel Raimundo advised shade sails are installed and provided images.

7. Pahurehure properties bounded by the motorway noise wall – In the gap between the noise wall and the properties, there are big trees of noxious weeds that have grown. The residents have tried spraying. NZTA need access through an Auckland Council reserve to be able to clear the weeds. Alex will work with NZTA to clear the weeds.

8. Alex will speak with Nathalie who will speak to George and co. to get an update on Prince Edward Park. In the Quarter Two and Three update the commentary advises waiting on the group to undertake a feasibility study. Alex feels if the time line gets close to the refurbishment project the code may decide not to proceed with the temporary toilets and changing rooms project. The containerised units would require land owner approval.

9. Alex will organise a site visit for Massey Park and Prince Edward Park and set up a user group meeting for Prince Edward Park. Would be happy for members to attend.

10. Ben Kuttner to talk to the Masonic Group / Freemasons (Rhys Pruet) to understand what their needs are and what they are offering as well. Board members advised they will have storage requirements.

11. Elizabeth Campbell – Alex to investigate the possibility of installing showers at the Elizabeth Campbell Centre. Ben to ensure any lease has a clause requiring free access in an emergency if the showers were required.

Minute Attachments:

Parks and Community Facilities work programme update May 2025

Item 4 – 12.30-1.15pm

Local Board Annual Planning workshop 9 - Local Board Agreement

Presenter/s: Victoria Hutt
(Papakura Local Board Senior Advisor, Governance & Engagement)

Lee Manaia
(Papakura Local Board Advisor, Governance & Engagement)

Melissa Bidois
(Local Board Engagement Advisor)
(Via Microsoft Teams)

Faithe Smith
(Lead Financial Advisor)

Governance role: Setting direction / priorities / budget

Proposed Outcome/s: To finalise the content of the draft local board agreement 2025/2026, which will be agreed at the local board business meeting on 11 June 2025.

Attachments: Attachment C - Item 4: Local Board Annual Planning Workshop 9

Attachment D - Item 4: LBA 2025-2026 - Papakura v0.3A

Summary of discussions

Staff finalised the content of the draft local board agreement 2025/2026, which will be agreed at the local board business meeting on 11 June 2025.

The board provided the following feedback:

· The performance measure that says the percentage of facilities that are not in good condition should be rewritten so that the measure is framed in a positive light, ie: the percentage of facilities that are in good condition. It was noted this was a regional measure.

Fees and Charges

The board did not request any changes to the Fees and Charges schedule.

Minute attachments:

Papakura Fees and Charges

Performance Measures 2025-2026 - Papakura

Item 5 – 1:15-2:15pm

Direction Setting

Presenter/s: Lee Manaia

(Papakura Local Board Advisor, Governance & Engagement)

Victoria Hutt

(Papakura Local Board Senior Advisor, Governance & Engagement)

Governance role: Setting direction / priorities / budget

Proposed Outcome/s: To inform the board on upcoming events/meetings and seek board’s feedback.

For members to provide strategic updates related to meetings/ briefings they have attended, highlighting opportunities for board decision making or advocacy.

Attachment/s: Material unavailable at the time of agenda build.

Summary of discussions

· Southern Rural Strategy next step – rural road design standards review – Franklin Local Board will extend the invite to this topic scheduled for 22 July 2025 at 2pm.

· Papakura Parks Management Plan

o Yes, to whole of board hearings panel

o Request for an update on Auckland Transport’s plan for the road reserve bounding the Papakura Cenotaph

· 2025/2026 work programme – direction sought re:

· Papakura Stream project – agreed to increasing budget to $25,000

· Papakura Arts Study – agreed to budget remaining $10,000.

· Workshop 4 June 2025

· Reminder upcoming events

· 2025/2026 Work Programme update – Board supports $25k

· Member Updates

Minute Attachments:

Use of increased revenue to members

Direction Setting ppt

Attachments

a Papakura Fees and Charges

b Performance Measures 2025-2026 - Papakura

c Use of increased revenue to members

d Direction Setting powerpoint

The workshop finished at 1.42pm

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Kelvin Hieatt
	Andrew Webster