Whau Local Board

OPEN MINUTES

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 28 May 2025 at 1:00 pm.

Te Hunga kua Tae mai | present

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Ross Clow
	Catherine Farmer
	Valeria Gascoigne
	Sarah Paterson-Hamlin
	Warren Piper

Te Hunga Kāore i Tae Mai | ABSENT

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

Whau Local Board 28 May 2025

1          Nau mai | Welcome

Chairperson Kay Thomas opened the meeting with a karakia.

2          Ngā Tamōtanga | Apologies

There were no apologies.

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests that they have not previously disclosed and any interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of elected members of the Whau Local Board:

Member	Organisation	Position
Kay Thomas	New Lynn Citizens Advice Bureau	Volunteer
	Citizens Advice Bureau Waitākere Board	Deputy Chair
	Literacy Waitākere	Board Member
	West Auckland Heritage Conference	Committee Member
	Whau Ethnic Collective	Patron
	Whau Wildlink Network	Member
Fasitua Amosa	Equity NZ	Vice President
	Massive Theatre Company	Board Member
	Avondale Business Association	Family Member is Chair
	Silo Theatre Trust	Board Member
Ross Clow	Portage Licensing Trust	Trustee
	Te Whau Coastal Walkway Environmental Trust	Patron
	Bay Olympic Sports Club	Life Member
	Forest and Bird Society	Member
	Waitākere Ranges Protection Society	Member
	New Lynn Heritage Protection Society	Member
	Trust Community foundation Limited	Trustee
	Karekare Surf Lifesaving Club	Member
	Libraries	Family Member is Librarian
Catherine Farmer	Avondale-Waterview Historical Society	Member
	Blockhouse Bay Historical Society	Member
	Blockhouse Bay Bowls	Patron
	Forest and Bird organisation	Member
	Grey Power	Member
Sarah Paterson-Hamlin	New Zealand Down Syndrome Association	Employee
	Raukatauri Music Therapy Trust	Employee
Warren Piper	New Lynn RSA	Associate Member
	New Lynn Business Association	Member
Valeria Gascoigne	Visionwest	Employee

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WH/2025/57

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) whakaū / confirm the minutes of its meeting, held on Wednesday, 23 April 2025, and the minutes of its extraordinary meeting, held on Wednesday, 30 April 2025, as true and correct.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

6.1

Acknowledgement: Lady Arapera Sharples

Resolution number WH/2025/58 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) āhukahuka / acknowledge the passing of Lady Arapera Sharples: The local board acknowledges the passing of Lady Arapera Sharples, the wife of Sir Pita Sharples. Lady Arapera was a renowned educationalist. She worked in Māori-medium education and the enduring vitality of te reo Māori. Her work has inspired generations of educators, students, and communities to embrace and celebrate Māori language and culture. She was dedicated to the protection and enhancement of Te Reo and Te Ao Maori. She was an integral part of the whanau au Hoani Waititi Marae. Moe mai ra Arapera. CARRIED

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Titirangi Festival of Music 2025
	Resolution number WH/2025/59 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whiwhi / receive the presentation and thank Dixon Nacey for his attendance. CARRIED
	Attachments a     28 May 2025, Whau Local Board Item 8.1 Deputation: Titirangi Festival of Music 2025, Presentation

8.2	Deputation: Ritu Choudhary - BreastScreen
	This item was deferred.

8.3	Deputation: Blockhouse Bay Bowling Club
	Resolution number WH/2025/60 MOVED by Chairperson K Thomas, seconded by Member V Gascoigne: That the Whau Local Board: b) whiwhi / receive the presentation and thank Esther Eu and Stephen Clifton for their attendance. CARRIED
	Attachments a     28 May 2025, Whau Local Board Item 8.3 Deputation: Blockhouse Bay Bowling Club, Presentation

8.4	Deputation: Avondale Racecourse
	Resolution number WH/2025/61 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whiwhi / receive the presentation and thank Cynthia Crosse, Jody Yawa McMillan and Ina Patisolo from the Avondale Racecourse Alliance for their attendance. CARRIED
	Attachments a     28 May 2025, Whau Local Board Item 8.4 Deputation: Avondale Racecourse, Presentation

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion was received from Member S Paterson-Hamlin for consideration under item 12.

12

Notice of Motion - Member Sarah Paterson-Hamlin - Election Access Fund extension

Resolution number WH/2025/62 MOVED by Member S Paterson-Hamlin, seconded by Chairperson K Thomas: That the Whau Local Board: a) tautoko / support Auckland Council advocacy to Central Government for an amendment to the Election Access Fund Bill to include disabled Local Government candidates. b) tuhi ā-taipitopito / note that although disabled people make up between 16 and 25 per cent of the population of Aotearoa New Zealand, only four openly disabled people have ever entered Parliament as MPs. c) tuhi ā-taipitopito / note that the Election Access Fund was established to facilitate the participation of disabled persons standing as candidates in, or seeking selection as candidates in, general elections or by-elections. d) further note that most of the barriers for disabled candidates in General Elections also exist for Local Body Candidates and that this contributes to disabled people being similarly underrepresented as Elected Members within Local Bodies. e) tuhi ā-taipitopito / note that the successful equivalent Funds in England, Scotland, and Wales are also available for local body elections. f) tuhi ā-taipitopito / note the following finding of the Electoral Commission report 2023/2024: “This review included conversations with Fund recipients who all agreed that the Fund made it easier for them to stand as a candidate and improved the quality of their campaigns. We have also been supporting the Minister of Justice’s review of the Fund, which is a requirement of the legislation.” g) tautoko / support the implementation and continuation of the Election Access Fund to address these barriers. h) tuhi ā-taipitopito / note the relatively minor cost of this Fund which distributed $27,000 in total over the course of the 2023 General Election. i) tono / request that the notice of motion and resolution is circulated to all local boards. CARRIED

13	Whau Ward Councillor's update
	Resolution number WH/2025/63 MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin: That the Whau Local Board: a) whiwhi / receive the report and thank Whau Ward Councillor Kerrin Leoni, for her update. CARRIED

14

Lease renewals for Auckland Kindergarten Association in Green Bay, Blockhouse Bay and New Lynn

Resolution number WH/2025/64 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whakaae / grant a lease renewal to the Auckland Kindergarten Association Incorporated for an area comprising approximately 1,540m^2 located at 5 Exminster Street, Blockhouse Bay on the land legally described as Lots 36, 37 and 38 on Deposited Plan 42510 (as per Attachment A – Blockhouse Bay Kindergarten Site Plan), subject to the following terms and conditions:  i) term – ten years, commencing 1 April 2025 pursuant to the right of renewal in the original deed of lease ii) rent – $1,300 plus GST per annum iii) all other terms and conditions in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) and the Auckland Council standard form community lease agreement. b) whakaae / grant a lease renewal to the Auckland Kindergarten Association Incorporated for an area comprising approximately 1,171m^2 located at 10 La Rosa Street, La Rosa Garden Reserve, Green Bay on the land legally described as Section 1 SO 70380 (as per Attachment B – Green Bay Kindergarten Site Plan), subject to the following terms and conditions:  i) term – ten years, commencing 1 April 2025 pursuant to the right of renewal in the original deed of lease ii) rent – $1,300 plus GST per annum iii) all other terms and conditions in accordance with the Reserves Act 1977, the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) and the Auckland Council standard form community lease agreement. c) whakaae / grant a lease renewal to the Auckland Kindergarten Association Incorporated for an area comprising approximately 1,338m^2 located at 10 Ambrico Place, New Lynn on the land legally described as Lot 1 on Deposited Plan 511801 (as per Attachment C – New Lynn Kindergarten Site Plan), subject to the following terms and conditions:  i) term – ten years, commencing 1 April 2025 pursuant to the right of renewal in the original deed of lease ii) rent – $1,300 plus GST per annum iii) all other terms and conditions in accordance with the Local Government Act 2002, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023) and the Auckland Council standard form community lease agreement. CARRIED

15

Whau Local Grants Round Two 2024/2025 grant allocations

Resolution number WH/2025/65

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) approve funding for the 2024/2025 Whau Local Grants Round Two applications as listed in the following table:

Application ID	Organisation	Requesting funding for	Amount allocated
LG2521-202	English Language Partners NZ Trust	Towards operational costs including utilities and office rent.	$1,000.00
LG2521-203	Auckland Kindergarten Association	Towards toys for a new kindergarten at Blockhouse Bay.	$1,000.00
LG2521-212	Age Concern Auckland Trust	Towards salaries, venue hire, performers fee, promotional materials, transport, and refreshments for a seniors programme.	$2,000.00
LG2521-218	Amitabha Hospice Service Trust	Towards petrol vouchers.	$3,000.00
LG2521-219	Mr M P Cooray	Towards Display Boards and venue Hire of New Lynn Community Centre to organize the New Lynn Art Expo.	$1,000.00
LG2521-220	Habitat for Humanity Northern Region Limited	Towards Winter Warmer Packs to support low-income community members.	$3,000.00
LG2521-222	Sola Ltd	Towards research, presentation, analysis, and stakeholder engagement.	$1,000.00
LG2521-231	Junk2Go Ltd	Towards stencils, sacks, frames, and bag holders for a recycling project.	$2,000.00
LG2521-233	Glass Ceiling Arts Collective Limited	Towards tutor fees, venue hire, and t-shirts for performing arts classes.	$1,000.00
LG2521-235	Big Buddy Mentoring Trust	Towards office rent, psyche assessments, advertising, and supervision costs for operating a mentoring programme.	$1,000.00
LG2521-240	Blockhouse Bay Community Church	Towards equipment hire, signage, reusable bags, cleaner, and security for the Blockhouse Bay Christmas Market.	$1,500.00
LG2521-242	Pea-Knuckle Productions Limited	Towards sound, security, lighting, entertainment, posters, production fee, venue hire, and bubble machines.	$1,000.00
LG2521-243	New Settlers Family and Community Trust	Towards tutor costs, venue hire, refreshments and language resources.	$1,500.00
LG2521-247	Mothers Helpers	Towards salaries and contractor fees.	$2,000.00
LG2521-248	The UpsideDowns Education Trust	Towards speech therapist fees.	$1,000.00
LG2521-250	Hamsa Ltd	Towards salaries, workshops, and facilitator fee.	$2,000.00
LG2521-260	The Peyvand Academy Trust	Towards workshops, bouncy castles, entertainer fee, catering, gifts, costumers, and photos.	$1,000.00
LG2521-264	West Auckland Resource Centre Trust	Towards salary for a centre coordinator role.	$1,000.00
LG2521-269	The Crescendo Trust of Aotearoa	Towards fees for professional mentoring services for a youth music mentoring programme.	$1,000.00
LG2521-274	Mylaunchpad Limited	Towards Artist fees, equipment hire, and promotional materials.	$1,000.00
Total			$29,000.00

b) decline the 2024/2025 Whau Local Grants Round One applications in the following table:

Application ID	Organisation	Requesting funding for	Decline Reason
LG2521-201	New Zealand Institute of Chinese Calligraphy and Painting Inc	Towards venue hire, volunteer allowance, office supplies, calligraphy and painting art exhibition.	Grant round oversubscribed.
LG2521-204	Mr John Benedict Bernardo	Towards venue hire, judge fees, DJ fees, MC fees, and prize money.	Grant round oversubscribed.
LG2521-208	Shager Ethiopian NZ	Towards tutor wages for an after-school program.	Ineligible – excluded under Whau Grants Programme.
LG2521-209	Shiloh Creative Life Centre Charitable Trust	Towards artist fees, venue hire, administration, and marketing for art classes.	Grant round oversubscribed.
LG2521-213	Mr Graham Lionel Edwards	Towards photocopying, distribution, and printing.	Grant round oversubscribed.
LG2521-217	Gujarati Samaj New Zealand Incorporated	Towards the costs of a kids summer camp, sports, and cultural activities.	Overdue accountability report.
LG2521-223	Blockhouse Bay Historical Society Incorporated	Towards printing and framing.	Grant round oversubscribed.
LG2521-226	Girls Brigade - West Auckland Area	Towards leadership training registration.	Ineligible – excluded under Whau Grants Programme.
LG2521-228	The Yes And Trust	Towards design, print, and tutor fees for the Covert Theatre in Grey Lynn.	Grant round oversubscribed.
LG2521-230	Zeal Youth Trust Aotearoa - West Auckland	Towards wages, project planning, administration, promotion, prizes, catering, and reporting	Grant round oversubscribed.
LG2521-232	Pet Whisperer Rescue Trust	Towards cat desexing, microchipping, registration, and euthanasia.	Grant round oversubscribed.
LG2521-234	Youthline Auckland Charitable Trust	Towards clinical supervision and telecommunications costs for the Youthline helpline service.	Grant round oversubscribed.
LG2521-238	Sea of Trees Limited	Towards technician and gear hire, advertising, lighting, and film distribution.	Grant round oversubscribed.
LG2521-246	Life Education Trust Auckland West	Towards Harold the Giraffe school visits in the Whau area.	Insufficient evidence of community benefits.
LG2521-253	Avondale Business Association	Towards plaque restoration.	Ineligible – excluded under Whau Grants Programme.
LG2521-255	Re-Creators Charitable Trust	Towards administration, preparation and materials, marketing, project management, tutor, rent, and storage.	Ineligible – excluded under Whau Grants Programme.
LG2521-263	Miss Samoa NZ	Towards venue hire, marketing, and choreographer.	Grant round oversubscribed.
LG2521-268	Kelston Community Hub Incorporated	Towards wages, soil, and seeds.	Grant round oversubscribed.
LG2521-271	Avondale Intermediate School Board of Trustees	Towards shade sail installation.	Grant round oversubscribed.
LG2521-272	Karenni Association of New Zealand Inc	Towards hall venue hire, catering, and prizes.	Grant round oversubscribed.
LG2521-273	Mr Han Hee Lee	Towards venue hire.	Ineligible – excluded under Whau Grants Programme.

CARRIED

16	Whau Local Board Grants Programme 2025/2026
	Resolution number WH/2025/66 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whai / adopt the Whau Grants Programme 2025/2026. CARRIED

17

Endorsing Business Improvement District (BID) targeted rate grants for 2025/2026

Resolution number WH/2025/67 MOVED by Chairperson K Thomas, seconded by Member V Gascoigne: That the Whau Local Board: a) recommends to the Governing Body the setting of the 2025/2026 BID targeted rates for inclusion in the 2025/2026 Annual Plan and budget for the following Business Improvement District (BID) programmes: i) $161,238.00 for Avondale BID ii) $87,846.00 for Blockhouse Bay BID iii) $238,942.57 for New Lynn BID iv) $507,000.00 for Rosebank BID. CARRIED

Note: Pursuant to Standing Order 1.9.7, Member W Piper abstained from voting due to a perceived conflict of interest, and asked that his abstention from voting be recorded.

18	Endorsement of Waitematā Harbour West Peninsula Shoreline Adaptation Plan for the Kelston, New Lynn and Avondale areas
	Resolution number WH/2025/68 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) ohia / endorse the Waitematā Harbour West Shoreline Adaptation Plan (Attachments A, B and C). CARRIED

19	Auckland Council’s submission to proposed waste legislation changes – local board feedback
	A copy of a memo containing the delegated feedback was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number WH/2025/69 MOVED by Chairperson K Thomas, seconded by Member C Farmer: That the Whau Local Board: a) whiwhi / receive the decision made under delegation on 22 May 2025 providing feedback from the Whau Local Board, to be included in Auckland Council’s submission on the government’s proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979. CARRIED
	Attachments a     Memo - Delegated feedback of the Whau Local Board on the proposed amendments to the Waste Minimisation Act 2008 and Litter Act 1979.

20	Auckland Council's Quarterly Performance Report: Whau Local Board for quarter three 2024/2025
	Resolution number WH/2025/70 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the integrated performance report for quarter three ending 31 March 2025. CARRIED

21	Chair's Report - Kay Thomas
	Resolution number WH/2025/71 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) whiwhi / receive Chair Kay Thomas’ May 2025 report. CARRIED

22	Hōtaka Kaupapa / Governance Forward Work Programme
	Resolution number WH/2025/72 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for May 2025. CARRIED

23	Whau Local Board Workshop Records
	Resolution number WH/2025/73 MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa: That the Whau Local Board: a) tuhi ā-taipitopito / note the records of the workshops held on 2, 9, 23 and 30 April 2025. CARRIED

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.59 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................