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Tira Hautū / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 29 May 2025 at 10.12am.
Te Hunga kua Tae mai | present
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Mayor |
Wayne Brown |
Until 3.06pm, Item 11 |
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Deputy Mayor |
Cr Desley Simpson, JP |
Presiding from 3.06pm, Item 11 |
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Councillors |
Cr Andrew Baker |
Via electronic link From 10.15am, Item 4 |
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Cr Josephine Bartley |
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Cr Angela Dalton |
Until 3.22pm, Item 11 |
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Cr Chris Darby |
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Cr Julie Fairey |
Via electronic link From 10.17am, Item 4 |
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Cr Alf Filipaina, MNZM |
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Cr Christine Fletcher, QSO |
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Cr Lotu Fuli |
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Cr Shane Henderson |
Until 5.16pm, Item C1 |
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Cr Richard Hills |
Via electronic link From 10.17am, Item 4 Until 4.31pm |
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Cr Mike Lee |
Until 4.31pm |
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Cr Kerrin Leoni |
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Cr Daniel Newman, JP |
From 10.16am, Item 4 |
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Cr Greg Sayers |
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Cr Sharon Stewart, QSM |
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Cr Ken Turner |
Via electronic link From 10.33am, Item 8 Until 4.31pm |
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Cr Wayne Walker |
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Cr John Watson |
Until 4.49pm, Item 4.2 |
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Cr Maurice Williamson |
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Governing Body 29 May 2025 |
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Resolution number GB/2025/59 MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown: That the Governing Body: a) whakaae / accept the apologies from: Early Departure Cr A Dalton Cr L Fuli – on council business Cr S Henderson Cr W Walker |
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Electronic Attendance |
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Resolution number GB/2025/60 MOVED by Mayor W Brown, seconded by Cr W Walker: That the Governing Body: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: · Cr A Baker (SO 3.3.3 b)) · Cr L Fuli (SO 3.3.3 a)) · Cr R Hills (SO 3.3.3 b)) · Cr W Walker (SO 3.3.3 a)) |
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number GB/2025/61 MOVED by Cr G Sayers, seconded by Deputy Mayor D Simpson: That the Governing Body: a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 1 May 2025, and the extraordinary minutes of its meeting, held on Wednesday, 28 May 2025, as a true and correct record. |
4 Ngā Kōrero a te Marea | Public Input
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4.1 |
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Cr A Baker joined the meeting at 10.15am. Cr D Newman entered the meeting at 10.16am. Cr J Fairey joined the meeting at 10.17am. Cr R Hills joined the meeting at 10.17am. |
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Resolution number GB/2025/62 MOVED by Cr C Fletcher, seconded by Cr W Walker: That the Governing Body: a) whiwhi / receive the public input from Andrew Body regarding Auckland Council’s Business Improvement District (BID) Policy. |
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Electronic Attendance |
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Resolution number GB/2025/63 MOVED by Cr M Williamson, seconded by Cr K Leoni: That the Governing Body: a) whakaae / approve electronic attendance under Standing Order 3.3.3 for: · Cr K Turner (SO 3.3.3 a)) · Cr J Fairey (SO 3.3.3 b)) |
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4.2 |
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This public input item would be heard in the confidential section of the meeting. |
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local board input.
6 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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7 |
Status Update on Action Decisions from Governing Body 29 May 2025 |
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Resolution number GB/2025/64 MOVED by Deputy Mayor D Simpson, seconded by Cr G Sayers: That the Governing Body: a) tuhi ā-taipitopito / note the status of decisions made at the 29 May 2025 meeting. |
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8 |
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Cr K Turner joined the meeting at 10.33am. |
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The CCO Reform Update and the Monthly Dashboard had been circulated prior to the meeting. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachments. A video was shown on an Auckland Emergency Management exercise. The video can be accessed at the following link: Video – Dropbox |
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Resolution number GB/2025/65 MOVED by Mayor W Brown, seconded by Cr A Dalton: That the Governing Body: a) whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Group Chief Financial Officer. |
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a 29 May 2025, Governing Body: Item 8 - Chief Executive and Group Chief Financial Officer Update, CCO Reform Update b 29 May 2025, Governing Body: Item 8 - Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard |
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9 |
Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 31 March 2025 |
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Cr M Lee left the meeting at 12.24pm. |
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Resolution number GB/2025/66 MOVED by Deputy Mayor D Simpson, seconded by Cr A Dalton: That the Governing Body: a) whiwhi / receive the Auckland Council Group and Auckland Council quarterly performance report for the quarter ended 31 March 2025. b) whakamihi / congratulate the Chief Executive and Group Chief Financial Officer for the saving achieved in the last three quarters. |
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Auckland Council Business Improvement District (BID) Policy Kaupapa Here ā-Rohe Whakapiki Pakihi |
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Cr M Lee returned to the meeting at 12.29pm. Cr K Leoni left the meeting at 1.02pm. |
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Note: changes to the original motion, amending clause b), were incorporated with the agreement of the meeting. |
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Resolution number GB/2025/67 MOVED by Cr L Fuli, seconded by Cr A Dalton: That the Governing Body: a) whai / adopt the Business Improvement District Policy 2025 Kaupapa Here ā-Rohe Whakapiki Pakihi that is found at Attachment A of the agenda report b) tāpae / delegate decision-making regarding any future minor amendments or updates to the Business Improvement District Policy 2025 to the Mayor, Deputy Mayor and Chairperson of the Budget Committee. |
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Note: Under Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded. |
The meeting adjourned at 1.13pm and reconvened at 1.47pm
Cr S Henderson, Cr M Lee, Cr K Leoni, Cr G Sayers and Cr W Walker were not present.
Note: The chairperson accorded precedence to Item 12 – Investment Priority Areas Infrastructure Investment and Item 13 – Contributions Policy 2025 Adoption, at this time.
Note: Items 12 and 13 were taken together for the purposes of presentation, questions and comments but were voted on separately as below.
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12 |
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A PowerPoint presentation was given covering Items 12 and 13. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Cr G Sayers returned to the meeting at 1.51pm. Cr S Henderson returned to the meeting at 1.52pm. Cr M Lee returned to the meeting at 1.52pm. Cr K Leoni returned to the meeting at 1.54pm. Cr M Williamson left the meeting at 1.57pm. Cr M Lee left the meeting at 2.02pm. Cr M Williamson returned to the meeting at 2.27pm. Cr W Walker returned to the meeting via electronic link at 2.30pm. Cr M Lee returned to the meeting at 2.54pm.
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Note: changes were made to the original recommendation, adding new clause e), as a chairperson’s recommendation. |
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Resolution number GB/2025/68 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body: a) tuhi tīpoka / note that the council’s 10-year budget 2024-2034 and its associated 30-year Infrastructure Strategy identifies the Inner Northwest (Redhills, Westgate and Whenuapai), the Auckland Housing Programme (Mt Roskill, Māngere, and Tāmaki) and Drury as Investment Priority Areas in which the council intends to focus its investment to support growth; b) tuhi tīpoka / note that the 30-year programme of Auckland Council capital expenditure for Inner Northwest (Redhills, Westgate and Whenuapai), the Auckland Housing Programme (Mt Roskill, Māngere, and Tāmaki) and Drury set out in Attachment A to this report includes $10.260 billion of investment broken down into: i) $877 million in the first 10 years, which is already included in the 10-year budget 2024-2034; and ii) an additional $9.383 billion of investment for delivery beyond 2034; c) ohia / endorse the 30-year programme of works for Inner Northwest (Redhills, Westgate and Whenuapai), the Auckland Housing Programme (Mt Roskill, Māngere, and Tāmaki) and Drury set out in Attachment A as those which the Council intends to deliver, subject to available funding and to clause d) below; d) tuhi tīpoka / note that the precise scope and timing of investments included in the programme will be subject to review as part of the development of future council long-term plans, the development and on-going review of the Future Development Strategy and Regional Land Transport Plans. e) tuhi tīpoka / note that the reviews referred to in clause d) above will be informed by the council group’s focus on delivering better value projects and ensuring that infrastructure investments are appropriately planned, procured and delivered (which includes reviewing council group design standards). |
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a 29 May 2025, Governing Body: Item 12 - Investment Priority Areas Infrastructure Investment and Item 13 - Contributions Policy 2025 Adoption, Presentation |
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13 |
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Note: changes were made to the original recommendation, adding new clause m), as a chairperson’s recommendation. |
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Resolution number GB/2025/69 MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson: That the Governing Body:
b) tuhi ā-taipitopito / note its endorsement of the 30-year programme of proposed works for the Inner Northwest (at Red Hills, Westgate, and Whenuapai) and the Auckland Housing Programme areas at Tāmaki, Mangere, and Mt Roskill, and the updates to investment in Drury, as referred to in its previous resolution; c) tuhi ā-taipitopito / note the feedback received through consultation on the proposed amendments to the Contributions Policy, and the officer comments and recommendations in response to that feedback; d) whakaae / agree that development contributions are the appropriate funding source for the growth share of capital expenditure the council intends to incur set out in the Long-term Plan 2024-2034 to meet increased demand for stormwater, open space, community facilities and transport infrastructure in Auckland; e) whakaae / agree that development contributions are the appropriate funding source for the growth share of capital expenditure the council intends to incur over a 30-year period (including the 20 years beyond 2034) to meet increased demand for open space, community facilities and transport infrastructure in Drury, the Inner Northwest (at Red Hills, Westgate, and Whenuapai), and the Auckland Housing Programme areas at Tāmaki, Mangere, and Mt Roskill, and for stormwater in Tāmaki; f) tuhi ā-taipitopito / note that the proposed Contributions Policy shown in Attachments A and B of the agenda report include a decrease to the average contribution price for Drury to $64,000 for the 2026 financial year rising at 2 per cent per annum (as compared to the average single fixed price consulted on of $83,000); g) tuhi ā-taipitopito / note that the proposed Contributions Policy shown in Attachments A and B of the agenda report include a decrease to the average contribution price for the other IPA areas to $45,000 for the 2026 financial year rising at 2 per cent per annum (as compared to the average single fixed price consulted on of $65,000); h) tuhi ā-taipitopito / note that the proposed Contributions Policy shown in Attachments A and B of the agenda report include a decrease to the average contribution price over the whole region to $33,000 for the 2026 financial year rising at 2 per cent per annum (as compared to the average single fixed price consulted on of $50,000); i) whakaae / agree that it is satisfied that the proposed Contributions Policy: i) accord with the purpose of development contributions in section 197AA and have been prepared taking into account the development contributions principles in section 197AB of the Local Government Act 2002; ii) comply with the relevant requirements for a contributions policy in the Local Government Act 2002; j) whai / adopt the proposed Contributions Policy 2025 shown in Attachments A and B of the agenda report to come into effect on 1 July 2025; k) tautapa / delegate the authority and responsibility for making any required minor changes to the Contributions Policy 2025 shown in Attachments A and B of the agenda report to the Mayor, Deputy Mayor and the Group Chief Financial Officer prior to the policy coming into effect;
l) tuhi ā-taipitopito / note that officers intend to propose further amendments to the Contributions Policy to add investments beyond 2034 in the City Centre/CRL stations Investment Priority Area identified in the 10-year Budget 2021-2031 as well as proposing further amendments for the addition of investments for Drury West and the addition of stormwater investments for Mangere and Mt Roskill m) tuhi ā-taipitopito / note that officers will take into account the impacts of reviews of standards at all Council Group entities. |
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Auckland Future Fund Trustee Limited 2024/2025 quarter three report and approval of shareholder comments on draft 2025-2028 Statement of Intent |
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Chairperson Mayor W Brown vacated the chair in favour of the Deputy Chairperson Deputy Mayor D Simpson at 3.06pm. Mayor W Brown retired from the meeting at 3.06pm. |
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Cr L Fuli
left the meeting at 3.18pm and rejoined via electronic link at 3.20pm.
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MOVED by Cr C Fletcher, seconded by Mayor W Brown: That the Governing Body: a) whiwhi / receive the 2024/2025 third quarter report for the period from 1 December 2024 to 31 March 2025 (4 months) from Auckland Future Fund Trustee Limited, provided as Attachment A to the report b) whakaae / approve the proposed shareholder comments on the draft statement of intent 2025–2028 for Auckland Future Fund Trustee Limited, with any deletions or additions based on feedback at this meeting c) whakaae / agree that the Mayor will prepare a letter to be sent to Auckland Future Fund Trustee Limited containing the shareholder comments.
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At 3.57pm, it was: |
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Extension of Meeting Time |
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Resolution number GB/2025/70 MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher: That the Governing Body: a) whakaae / agree under Standing Order 1.1.3 that an extension of time be granted, until the business of the agenda is complete. |
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Debate on the motion continued. |
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Resolution number GB/2025/71 MOVED by Cr C Fletcher, seconded by Mayor W Brown: That the Governing Body: a) whiwhi / receive the 2024/2025 third quarter report for the period from 1 December 2024 to 31 March 2025 (4 months) from Auckland Future Fund Trustee Limited, provided as Attachment A to the report b) whakaae / approve the proposed shareholder comments on the draft statement of intent 2025–2028 for Auckland Future Fund Trustee Limited, with any deletions or additions based on feedback at this meeting c) whakaae / agree that the Mayor will prepare a letter to be sent to Auckland Future Fund Trustee Limited containing the shareholder comments. |
Note: Item 12 – Investment Priority Areas Infrastructure Investment and Item 13 - Contributions Policy 2025 Adoption, were taken prior to Item 11 - Auckland Future Fund Trustee Limited 2024/2025 quarter three report and approval of shareholder comments on draft 2025-2028 Statement of Intent.
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Houkura - Independent Māori Statutory Board Funding Agreement for 2025/2026 |
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Resolution number GB/2025/72 MOVED by Cr A Filipaina, seconded by Cr K Leoni: That the Governing Body: a) whakaae / approve the 2025/2026 funding agreement between Auckland Council and Houkura - Independent Māori Statutory Board, which comprises total direct funding of $3,013,500 (operational expenditure). b) whakaae / approve that the variations to the 2025/2026 funding agreement between Auckland Council and the Houkura – Independent Māori Statutory Board of no more than $50,000 in the financial year can be agreed between the Chief Executive of the Auckland Council and the Chief Executive – Houkura Independent Māori Statutory Board, subject to budget being available to cover the variations. c) tuhi ā-taipitopito / note that following approval of the proposed funding by the Governing Body, the 2025/2026 funding agreement between Auckland Council and Houkura - Independent Māori Statutory Board will be finalised and signed by the Mayor and the council’s Chief Executive and, the Chair and Chief Executive of Houkura - Independent Māori Statutory Board. |
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Allocation of decision-making responsibilities for council-controlled organisation activities coming in house |
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Resolution number GB/2025/73 MOVED by Cr S Henderson, seconded by Cr K Leoni: That the Governing Body: a) whakaae / agree that in accordance with Section 17 of the Local Government (Auckland Council) Act 2009, allocates decision-making responsibility for activities currently governed by the Eke Panuku Development Auckland Board and the Tātaki Auckland Unlimited Board to either the Governing Body or local boards, as follows: i) toha / allocate decision-making responsibility for the following urban regeneration activities to the Governing Body: A) Auckland-wide urban regeneration programme outcomes and objectives B) Urban regeneration in the city centre and waterfront C) Overall funding plan for priority locations D) Allocation of budget for priority location plans including sequencing of urban regeneration projects within annual budget envelopes E) Identification of priority locations for urban regeneration programme ii) toha / allocate decision-making responsibility for the following urban regeneration activities to local boards: A) Implementation of priority location plans, within parameters set by the Governing Body B) Local urban regeneration projects that are not part of the Auckland-wide urban regeneration programme, for example streetscape improvements or local service property optimisation projects iii) toha / allocate decision-making responsibility for the following property management activities to the Governing Body: A) Management of the non-service property portfolio and marina management b) tuhi tīpoka / note that associated changes to the allocation of decision-making table will be recorded in the Decision-Making Responsibilities of Auckland Council’s Governing Body and local boards policy to be included in the Annual Plan 2025/2026. c) tuhi tīpoka / note that further work is underway in relation to: i) determining decision-making responsibility for future urban development activities ii) clarifying decision-making responsibility for council-owned property iii) improving support for local boards in exercising local economic development, urban regeneration and property responsibilities and that progress on this work will be reported to Governing Body as part of reporting of the CCO reform programme. |
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Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 29 May 2025 |
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Resolution number GB/2025/74 MOVED by Deputy Mayor D Simpson, seconded by Cr C Fletcher: That the Governing Body: a) whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 29 May 2025. |
17 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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18 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public |
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Resolution number GB/2025/75 MOVED by Deputy Mayor D Simpson, seconded by Cr S Stewart: That the Governing Body: a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting. b) whakaae / agree that Philippa Fourie from the Woodhill Sands Trust be permitted to remain for Confidential Item C1: Woodhill Sands Trust / WST Company (2016) Limited – Guarantee to ASB Bank Limited - Options after the public has been excluded, because of their knowledge of intimate knowledge of the matter, which will help the Governing Body in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Woodhill Sands Trust / WST Company (2016) Limited – Guarantee to ASB Bank Limited - Options
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
4.31pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
6.00pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1 |
CONFIDENTIAL: Woodhill Sands Trust / WST Company (2016) Limited – Guarantee to ASB Bank Limited - Options |
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Resolution number GB/2025/776 MOVED by Cr G Sayers, seconded by Cr A Baker: e) whakaae / agree that the decisions, report and attachments remain confidential until the need for confidentiality no longer exists.
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6.00pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................