1 Nau mai | Welcome
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Hibiscus and Bays Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday, 27 May 2025, including the confidential
section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Hibiscus and Bays Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Hibiscus and Bays Local Board
10 June 2025
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Adoption of
the Hibiscus and Bays Local Board Agreement 2025/2026
File No.: CP2025/10995
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the local content for the Annual Plan, which includes
the Hibiscus and Bays Local Board Agreement 2025/2026, the message from the
chairperson, and approved local board advocacy.
2. To
adopt a local fees and charges schedule for 2025/2026.
Whakarāpopototanga matua
Executive summary
3. The Local Government (Auckland Council) Act 2009 states that for
each financial year, Auckland Council must have a local board agreement (as
agreed between the Governing Body and the local board) for
each local board area.
4. From 28 February to 28 March 2025, council consulted on the proposed
Annual Plan 2025/2026. Local boards considered this feedback and then held
discussions with the Budget Committee on 14 May 2025 on regional issues,
community feedback, and key local board initiatives and advocacy areas.
5. The
Hibiscus and Bays Local Board formally resolved its feedback on the Annual Plan 2025/2026 at its business meeting on 29 April
2025 (resolution HB/2025/41). That feedback was reported to the Budget
Committee meeting on 28 May 2025 to be considered as part of the
decision-making on the final Annual Plan.
6. For the council to finalise the Annual Plan 2025/2026, local boards
need to approve the local content. This includes a local board
agreement, a message from the chair, and the approved local board advocacy, as
well as a local fees and charges schedule for 2025/2026.
7. On
26 June 2025, the Governing Body will meet to adopt Auckland Council’s
Annual Plan 2025/2026, including the 21 local board agreements.
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays Local
Board:
a) whai / adopt the local content for the Annual Plan, which
includes the Hibiscus and Bays Local Board Agreement 2025/2026, a message from
the chairperson, and approved local board advocacy (tabled as Attachment A at
this business meeting)
b) whai /
adopt a local fees and charges schedule for 2025/2026 (Attachment B)
c) tāpae / delegate authority to the chairperson to make any
final changes to the local content for the Annual Plan 2025/2026 (the Hibiscus
and Bays Local Board Agreement 2025/2026, message from the chair, and local
board advocacy)
d) tuhi tīpoka / note that the local board agreement adopted in
this meeting will be included in the Annual Plan 2025/2026 to be adopted by the
Governing Body when it meets on 26 June 2025.
Horopaki
Context
8. The Local Government (Auckland Council) Act 2009 states that for
each financial year, Auckland Council must have a local board
agreement, as agreed between the Governing Body and the local board, for each
local board area.
9. The Hibiscus and Bays Local Board Agreement 2025/2026 is informed by
the Hibiscus and Bays Local Board Plan 2023. Local board plans are developed
every three years and outline the priorities and preferences of the communities
within the local board area in respect of the level and nature of local
activities to be provided by the Auckland Council in the local board area.
10. Throughout the development of the Annual Plan 2025/2026, local board
chairpersons (or delegated local board representatives) have had the
opportunity to attend Budget Committee workshops on key topics and provide
local board views on regional issues being considered as part of the Annual
Plan 2025/2026.
11. Two locally held events were held in the Hibiscus and Bays Local
Board area to engage with the community and seek feedback on both regional and
local proposals.
12. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional issues, was
included on the 29 April 2025 business meeting agenda.
13. At this
meeting the local board resolved its feedback on regional
issues, community feedback and key local board advocacy initiatives relating
to the Annual Plan (resolution HB/2025/41), and then provided
feedback to the Budget Committee at a workshop on 14 May 2025. That
feedback was reported to the Budget Committee meeting on 28 May 2025 to be
considered as part of the decision-making on the final Annual Plan 2025/2026.
Tātaritanga me ngā
tohutohu
Analysis and advice
Hibiscus and Bays Local Board
Agreement
14. The local
content for the Annual Plan 2025/2026, includes the
Local Board Agreement 2025/2026, the
message from the chairperson, and approved local board advocacy. The
financial information required in the local board agreement was not available
at the time of publishing the agenda of this meeting. The local content to
support the Annual Budget 2025/2026 including the local board agreement, will
be tabled at the business meeting (Attachment A).
Key features
of the local board agreement
15. Table one below provides an outline of the sections in the local
board agreement:
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Section
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Description
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Planned operating and capital spend in 2025/2026
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The
planned capital spend to renew and develop assets and operating spend to
maintain and operate assets as well as deliver local activities.
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Priorities by activity area
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Funding
priorities, levels of service, and performance measures for local activities
which contribute to key community outcomes.
These are set out
under each local activity area:
· Local community
services
· Local planning
and development
· Local
environmental management
· Local
governance.
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|
Funding
impact statement
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This funding impact statement has been prepared to meet
the requirements of Section 21(5) of the Local Government (Auckland Council)
Act 2009. It covers the year from 1 July 2025 to 30 June 2026 and outlines
the council's sources of funding for local activities in this local board
area and the plan to apply them.
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Consideration of
submissions and feedback
16. The
Hibiscus and Bays Local Board has considered the submissions and feedback received as
part of consultation on the Annual Plan 2025/2026.
17. A full
analysis of the submissions and feedback on the Annual Plan 2025/2026 for
Hibiscus and Bays Local Board can be found here: https://infocouncil.aucklandcouncil.govt.nz/Open/2025/04/20250429_HB_AGN_12942_AT.htm#PDF2_ReportName_106796
Service levels, performance measures and targets
18. As part of the Long-term Plan 2024-2034, the service levels and
performance measures framework was reviewed against council's legislative
requirement to have performance measures (and targets) that enable the public
to assess the level of service for major aspects of local activities.
19. Targets for individual local board performance measures are set
annually local board agreement and can change each year to reflect the local
board’s direction on the level of service or investment in the activities
which are being measured.
Local Fees and Charges
Venue Hire:
20. The
venue hire portfolio includes council-managed community halls, community
centres, art centres, and bookable library spaces. The review was split into
two phases.
21. Phase
one adjusted fees in line with the Hire Fee Framework which were implemented on
1 July 2024.
22. Phase
two examined the cost to serve and considered the balance between rates and
user charges funding of venue hire and bookable space. There is no proposal to
change the current fees and charges other than an inflationary adjustment for
2025/2026.
23. The
current discounts framework for eligible community groups and regular hirers
will remain unchanged.
Pools and leisure centers:
24. During the
development Long-term Plan 2024-2034, as a result of feedback from public
consultation, a few fees and charges relating to pools and
leisure centres were agreed to be increased in two stages. These fees
were moved to a mid-point in financial year 2024/2025 and will transition to
full alignment with the network in 2025/2026.
25. These
fees are ‘learn to swim’ fees at Manurewa Pool and Leisure Centre
(Manurewa Local Board), Moana-Nui-a-Kiwa Pool and Leisure Centre
(Mangere-Otahuhu Local Board); and the babies fees are at Tepid Baths
(Waitematā Local Board) and Stanmore Bay (Hibiscus and Bays Local Board).
Other fees
and charges
26. All other local fees and charges are proposed to increase by an
inflationary adjustment of 2.2 per cent.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
27. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
28. Some of the
proposed projects in the local board agreement may have climate impacts. The
climate impacts of any projects the council chooses to progress with will be
assessed as part of the relevant reporting requirements.
29. Some of the
proposed projects in the local board agreement will be specifically designed to
mitigate climate impacts, build resilience to climate impacts
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
30. Local boards
worked with council departments to develop their local board work programmes
for 2025/2026 that will be adopted at June business
meetings. The draft local board work programmes help inform the local board
agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
31. This report seeks local board adoption of
its content for the Annual Budget 2025/2026 and other associated material, including the Local Board
Agreement 2025/2026.
Tauākī whakaaweawe
Māori
Māori impact statement
32. Many local board decisions are of importance to
and impact on Māori. Local board agreements are important tools
that enable and can demonstrate the council’s responsiveness to Māori.
33. Local board plans, which were developed in 2023 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant, the wider Māori community.
34. Of those who submitted on the Annual Budget 2025/2026 from the Hibiscus and Bays Local Board area, five per cent identified as Māori. Nineteen mana whenua
entities have interests in the Auckland Council rohe. Thirteen of the nineteen
(68.42%) provided verbal or written submissions on the Auckland Council’s
proposals for the Annual Plan 2025/2026. These
submissions were provided to the local board for consideration at local board
workshops during the development of their local board agreement.
35. Ongoing conversations will assist local boards
and Māori to understand each other’s priorities and issues. This in
turn can influence and encourage Māori participation in the
council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial implications
36. As part of the Long-term Plan 2024-2034 decisions the Governing Body
adopted the Local Board Funding Policy 2025 to take effect from 1 July 2025.
The new funding model allocates operating and capital funding based on an
equitable funding model comprised of 80 per cent population, 15 per cent
deprivation, and 5 per cent land area, and the LTP included $84 million
operating funding and $56 million capital funding for local boards to
accelerate the progress towards funding equity. This funding allocation will bring
18 local boards to within 5 per cent of funding equity within four years.
37. The
adoption of the local board agreement confirms the estimated operating and
capital funding allocation between Governing Body and the individual local
board for the 2025/2026 financial year. Local boards can make funding decisions
for work programmes within these funding allocations.
38. A
local fees and charges schedule for 2025/2026 is adopted alongside the
Local Board Agreement 2025/2026. The fees and charges have
been formulated based on region-wide baseline service levels and revenue
targets. Where local boards make decisions to change the level of fees and
charges, and this has an impact on total expected operating revenue for the
year, the local board would receive the benefit, or be required to fund the
shortfall, through balancing their overall operating budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
39. Decisions on
the local content of the Annual Plan 2025/2026, including the
Local Board Agreement 2025/2026 and a local fees and charges schedule for
2025/2026, are required by 12 June 2025 to ensure the Governing Body can
adopt the final Annual Plan 2025/2026 including
each local board agreement, at its 26 June 2025 meeting.
Ngā koringa ā-muri
Next steps
40. The Governing Body will meet on 26 June 2025 to adopt the Annual Plan 2025/2026, including the 21 local board agreements.
41. It is possible that minor changes may need to be made to the
attachments before the Annual Plan 2025/2026 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the chairperson to make any final changes if necessary.
42. Local board agreements set the priorities and budget envelopes for
each financial year, work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2025.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Local content to support the Annual Budget 2025/2026
(To be tabled): - Hibiscus
and Bays Local Board Agreement 2025/2026
- Message from the chairperson
- Local board advocacy
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13
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b⇩
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Hibiscus and Bays Local Board Fees and Charges
2025/2026
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15
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Ngā kaihaina
Signatories
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Authors
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Glenda Lock - Local Board Engagement Advisor
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Authorisers
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Lesley Jenkins - Local Area Manager
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