1 Nau mai | Welcome
The meeting will be opened with a karakia.
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Whakataka te hau ki te uru
Whakataka te hau ki te
tonga
Kia mākinakina ki
uta
Kia mātaratara ki
tai
E hī ake ana
te atakura
He tio
He huka
He hau hū
Tīhei mauri ora
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Cease o winds from the west
Cease o winds from the
south
Bring calm breezes over the
land
Bring calm breezes over the
sea
And let the red-tipped dawn
come
With a touch of frost
A sharpened air
And promise of a glorious
day.
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2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the Code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes
of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict of interest,
which does not have a direct personal financial component. It may arise,
for example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines
discuss both types of conflicts in more detail, and provide elected members
with practical examples and advice around when they may (or may not) have a
conflict of interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions relating to the Code or the
guidelines may be directed to the Local Area Manager in the first instance.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Kaipātiki Local Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Wednesday, 21 May 2025, as true and correct.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Kaipātiki Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
At the close of
the agenda no requests for public forum had been received.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Kaipātiki Local Board
11 June 2025
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Adoption of
the Kaipātiki Local Board Agreement 2025/2026
File No.: CP2025/10988
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the local content for the Annual Plan, which includes
the Kaipātiki Local Board Agreement 2025/2026, the message from the chair,
and approved local board advocacy.
2. To
adopt a local fees and charges schedule for 2025/2026.
Whakarāpopototanga matua
Executive summary
3. The Local Government (Auckland Council) Act 2009 states that for
each financial year, Auckland Council must have a local board agreement (as
agreed between the Governing Body and the local board) for
each local board area.
4. From 28 February to 28 March 2025, council consulted on the proposed
Annual Plan 2025/2026. Local boards considered this feedback and then held
discussions with the Budget Committee on 14 May 2025 on regional issues,
community feedback, and key local board initiatives and advocacy areas.
5. The
Kaipātiki Local Board formally resolved its
feedback on the Annual Plan 2025/2026 at its business
meeting on 30 April 2025 (resolution number KT/2025/352). That feedback was
reported to the Budget Committee meeting on 28 May 2025 to be considered as
part of the decision-making on the final Annual Plan.
6. For the council to finalise the Annual Plan 2025/2026, local boards
need to approve the local content. This includes a local board
agreement, a message from the chair, and the approved local board advocacy, as
well as a local fees and charges schedule for 2025/2026.
7. An
updated version of Attachment A of the agenda report will be tabled at the
business meeting.
8. On
26 June 2025, the Governing Body will meet to adopt Auckland Council’s
Annual Plan 2025/2026, including the 21 local board agreements.
Ngā tūtohunga
Recommendation/s
That the Kaipātiki Local
Board:
a) whai / adopt the local content for the Annual Plan, which
includes the Kaipātiki Local Board Agreement
2025/2026, a message from the chair, and approved local board advocacy (updated
version of Attachment A of the agenda report to be tabled at this business
meeting).
b) whai /
adopt a local fees and charges schedule for 2025/2026 (Attachment B of the
agenda report).
c) tāpae / delegate authority to the Chair to make any final
changes to the local content for the Annual Plan 2025/2026 (the Kaipātiki Local Board Agreement 2025/2026, message from
the chair, and local board advocacy).
d) tuhi tīpoka / note that the local board agreement adopted in
this meeting will be included in the Annual Plan 2025/2026 to be adopted by the
Governing Body when it meets on 26 June 2025.
Horopaki
Context
9. The Local Government (Auckland Council) Act 2009 states that for
each financial year, Auckland Council must have a local board
agreement, as agreed between the Governing Body and the local board, for each
local board area.
10. The Kaipātiki Local Board agreement is informed by the
Kaipātiki Local Board Plan 2023. Local board plans are developed every
three years and outline the priorities and preferences of the communities
within the local board area in respect of the level and nature of local
activities to be provided by the Auckland Council in the local board area.
11. Throughout the development of the Annual Plan 2025/2026, local board
chairs (or delegated local board representatives) have had the opportunity to
attend Budget Committee workshops on key topics and provide local board views
on regional issues being considered as part of the Annual Plan 2025/2026.
12. Three locally held events were held in the Kaipātiki Local
Board area to engage with the community and seek feedback on both regional and
local proposals.
13. A report
analysing the feedback on local board priorities, as well as feedback from
those living in the local board area related to the regional issues, was
included on the 30 April 2025 additional business meeting agenda.
14. At this
meeting the local board resolved its feedback on regional
issues, community feedback and key local board advocacy initiatives relating
to the Annual Plan (resolution number KT/2025/352), and then
provided feedback to the Budget Committee at a workshop on 14 May 2025. That
feedback was reported to the Budget Committee meeting on 28 May 2025 to be
considered as part of the decision-making on the final Annual Plan.
Tātaritanga me ngā
tohutohu
Analysis and advice
Kaipātiki Local Board Agreement
15. The draft
local content for the Annual Plan 2025/2026, includes
the Local Board Agreement 2025/2026, the
message from the chair, and approved local board advocacy (refer to
Attachment A of the agenda report). The financial information required in the
local board agreement was not available at the time of publishing the agenda of
this meeting. The finalised local content to support the Annual Budget
2025/2026 including the local board agreement, will therefore be tabled at the
business meeting.
Key features
of the local board agreement
16. Table one below provides an outline of the sections in the local
board agreement:
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Section
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Description
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Planned operating and capital spend in 2025/2026
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The
planned capital spend to renew and develop assets and operating spend to
maintain and operate assets as well as deliver local activities.
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Priorities by activity area
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Funding
priorities, levels of service, and performance measures for local activities
which contribute to key community outcomes.
These are set out
under each local activity area:
· Local Community
Services
· Local Planning
and Development
· Local
Environmental Management
· Local
Governance.
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Funding
Impact Statement
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This funding impact statement has been prepared to meet
the requirements of Section 21(5) of the Local Government (Auckland Council)
Act 2009. It covers the year from 1 July 2025 to 30 June 2026 and outlines
the council's sources of funding for local activities in this local board
area and the plan to apply them.
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Consideration of
submissions and feedback
17. The
Kaipātiki Local Board has
considered the submissions and feedback received as part of consultation
on the Annual Plan 2025/2026.
18. A full
analysis of the submissions and feedback on the Annual Plan 2025/2026 for Kaipātiki Local Board can be found here: https://infocouncil.aucklandcouncil.govt.nz/Open/2025/04/20250430_KT_AGN_12656_AT.htm#PDF2_ReportName_106636
Service levels, performance measures and targets
19. As part of the Long-term Plan 2024-2034, the service levels and
performance measures framework was reviewed against council's legislative
requirement to have performance measures (and targets) that enable the public
to assess the level of service for major aspects of local activities.
20. Targets for individual local board performance measures are set
annually local board agreement and can change each year to reflect the local
board’s direction on the level of service or investment in the activities
which are being measured.
Local Fees and Charges
Venue Hire:
21. The
Venue Hire portfolio includes council-managed community halls, community
centres, art centres, and bookable library spaces. The review was split into
two phases.
22. Phase
One adjusted fees in line with the Hire Fee Framework which were implemented on
1 July 2024.
23. Phase
Two examined the cost to serve and considered the balance between rates and
user charges funding of venue hire and bookable space. There is no proposal to
change the current fees and charges other than an inflationary adjustment for
2025/2026.
24. The
current discounts framework for eligible community groups and regular hirers
will remain unchanged.
Pools and leisure centers:
25. During the
development Long-term Plan 2024-2034, as a result of feedback from public
consultation, a few fees and charges relating to pools and
leisure centers were agreed to be increased in two stages. These fees
were moved to a mid-point in financial year 2024/2025 and will transition to
full alignment with the network in 2025/2026.
26. These
fees are learn to swim fees are at Manurewa Pool and Leisure Centre (Manurewa
Local Board), Moana-Nui-a-Kiwa Pool and Leisure Centre (Mangere-Otahuhu Local
Board); and the babies fees are at Tepid Baths (Waitematā Local Board) and
Stanmore Bay (Hibiscus and Bays Local Board).
Other fees
and charges
27. All other local fees and charges are proposed to increase by an
inflationary adjustment of 2.2 per cent.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
28. The decisions
recommended in this report are procedural in nature and will not have any
climate impacts themselves.
29. Some of the
proposed projects in the local board agreement may have climate impacts. The
climate impacts of any projects the council chooses to progress with will be
assessed as part of the relevant reporting requirements.
30. Some of the
proposed projects in the local board agreement will be specifically designed to
mitigate climate impacts, build resilience to climate impacts
and restore the natural environment.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
31. Local boards
worked with council departments to develop their local board work programmes
for 2025/2026 that will be adopted at June business
meetings. The draft local board work programmes help inform the local board
agreements.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
32. This report seeks local board adoption of
its content for the Annual Budget 2025/2026 and other associated material, including the Local Board
Agreement 2025/2026.
Tauākī whakaaweawe
Māori
Māori impact statement
33. Many local board decisions are of importance to
and impact on Māori. Local board agreements are important tools
that enable and can demonstrate the council’s responsiveness to Māori.
34. Local board plans, which were developed in 2023 through engagement
with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards
and iwi, and where relevant, the wider Māori community.
35. Of those who submitted on the Annual Budget 2025/2026 from the Kaipātiki
Local Board area, 5 per cent
identified as Māori. Nineteen mana whenua entities have interests in the
Auckland Council rohe. Thirteen of the nineteen (68.42%) provided verbal or
written submissions on the Auckland Council’s proposals for the Annual
Plan 2025/2026. These submissions were
provided to the local board for consideration at local board workshops during
the development of their local board agreement.
36. Ongoing conversations will assist local boards
and Māori to understand each other’s priorities and issues. This in
turn can influence and encourage Māori participation in the
council’s decision-making processes.
Ngā ritenga
ā-pūtea
Financial implications
37. As part of the Long-term Plan 2024-2034 decisions the Governing Body
adopted the Local Board Funding Policy 2025 to take effect from 1 July 2025.
The new funding model allocates operating and capital funding based on an
equitable funding model comprised of 80 per cent population, 15 per cent
deprivation, and 5 per cent land area, and the Long-term Plan included $84
million operating funding and $56 million capital funding for local boards to
accelerate the progress towards funding equity. This funding allocation will
bring 18 local boards to within 5 per cent of funding equity within four years.
38. The
adoption of the local board agreement confirms the estimated operating and
capital funding allocation between Governing Body and the individual local
board for the 2025/2026 financial year. Local boards can make funding decisions
for work programmes within these funding allocations.
39. A
local fees and charges schedule for 2025/2026 is adopted alongside the
Local Board Agreement 2025/2026. The fees and charges have
been formulated based on region-wide baseline service levels and revenue
targets. Where local boards make decisions to change the level of fees and
charges, and this has an impact on total expected operating revenue for the
year, the local board would receive the benefit, or be required to fund the
shortfall, through balancing their overall operating budgets.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
40. Decisions on
the local content of the Annual Plan 2025/2026, including the
Local Board Agreement 2025/2026 and a local fees and charges schedule for
2025/2026, are required by 12 June 2025 to ensure the Governing Body can
adopt the final Annual Plan 2025/2026 including
each local board agreement, at its 26 June 2025 meeting.
Ngā koringa ā-muri
Next steps
41. The Governing Body will meet on 26 June 2025 to adopt the Annual Plan 2025/2026, including the 21 local board agreements.
42. It is possible that minor changes may need to be made to the
attachments before the Annual Plan 2025/2026 is adopted, such as correction of any errors identified and minor
wording changes. Staff therefore recommend that the local board delegates
authority to the Chair to make any final changes if necessary.
43. Local board agreements set the priorities and budget envelopes for
each financial year, work programmes then detail the activities that will be
delivered within those budget envelopes. Work programmes will be agreed between
local boards and operational departments at business meetings in June 2025.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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11 June 2025 - Kaipātiki Local Board additional
business meeting - Local content to support the Annual Budget 2025/2026
(DRAFT):
- Local Board Agreement 2025/2026
- Message from the Chair
- Local board advocacy
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15
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b⇩
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11 June 2025 - Kaipātiki Local Board additional
business meeting - Local fees and charges schedule 2025/2026
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27
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Ngā kaihaina
Signatories
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Author
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Paul Edwards - Senior Local Board Advisor
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Authorisers
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Lou-Ann Ballantyne - General Manager Governance and
Engagement
Trina Thompson - Local Area Manager
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