I hereby give notice that an ordinary
meeting of the Small Business Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 28
July 2025
1.00pm
Room 1, Level
26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland
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Te Kāhui Tohutohu mō te Pakihi
Iti / Small Business Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Ken Turner
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Auckland Council
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Members
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Viveke Choudhary
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Concur Logistics Ltd
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Sunny Kaushal
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The Shakespeare
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Andrew Kennedy
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Prudentia Law
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Rajesh Lal
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Stonex Jewellers Otahuhu
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Robson Liang
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International Education Fund Ltd
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Jo Plant
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Exile Hair Design
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Sēmisi Potauaine
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Sculpator, Fine Artist and Architect
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Richette Rodger
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Otahuhu Business Association
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Raghbir Singh
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Radio Spice
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Damian Smith
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Revamp Construction Ltd
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Dean Stuart
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HydroVac
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Manawawharepu Udy
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Ngahere Communities
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Lexy Turner
Governance Advisor
23 July 2025
Contact Telephone: +64272464789
Email: lexy.turner@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
all Auckland Council demographic advisory panels. Panel members abide by the
Code of Conduct for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic advisory panels provide
advice to the governing body and council staff within the remit of the Auckland
Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
· regional and strategic matters including
those that Council-Controlled Organisations deal with
· any matter of particular interest or
concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panels will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should be focused and
integrated across the panels for collaborative input into shared agendas,
particularly in relation to the Auckland Plan, the Long-term Plan and regional
policies. The panels should advise on council’s operational and
organisational strategies relevant to diverse communities.
The panels may also consider whether they
wish to choose, shape and support a project they feel passionate about as part
of their work programme.
The governing body and council staff should work with the panels for
the development of their strategic agendas and work programme. The Planning,
Environment and Parks Committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel cannot make formal submissions to
Auckland Council on council strategies, policies and plans, for example, the
annual plan. However, the panel may be asked for informal feedback during a
consultative process.
In its advisory role to the council, the
panels may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2025.
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Small Business Advisory Panel
28 July 2025
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Pakihi Autaia | Extraordinary Business 5
5 Auckland
Council Business Improvement District Programme (Kaupapa Here ā-Rohe
Whakapiki Pakihi) 7
6 New Auckland
Economic Development Office 59
7 Resource
Management Act changes 61
8 End of Term
Recommendations 63
9 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Small Business Advisory Panel:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Monday,
26 May 2025, as a true and correct record.
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4 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Small Business Advisory Panel
28 July 2025
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Auckland
Council Business Improvement District Programme (Kaupapa Here ā-Rohe
Whakapiki Pakihi)
File No.: CP2025/11922
Te take mō te
pūrongo
Purpose of the report
1. To
provide information about the Auckland Council Business Improvement District
(BID) programme and BID Policy 2025 (Kaupapa Here ā-Rohe Whakapiki
Pakihi).
Whakarāpopototanga matua
Executive summary
2. Auckland
Council’s Business Improvement District (BID) programme and BID Policy
(2025) currently has 50 BIDs in operation around the region. Attachment A
provides a copy of the BID Policy (2025).
3. BIDs are programmes where local business and property owners have
agreed to work together to improve their business environment, encourage
engagement with all BID members and attract new businesses and customers.
4. A
targeted rate is collected by the council from all commerical/business
rated property owners within a defined geographic area (the BID map area). The
targeted rate provides funding for the delivery of each
BID programme.
5. BID
programmes do not replicate any services provided by the council.
6. The
BID policy is supported by a BID Targeted Rate Grant Agreement, a three-year
agreement signed by both Auckland Council and each BID-operating business
association’s executive committee. The agreement sets out the
relationship between the parties, how payment will be made and that compliance
with the BID Policy is mandatory. The agreement confirms the business
associations’ independence from Auckland Council.
7. In
2025/2026, the programme will collect $23,791,277 targeted rate grant funding
for distribution to the 50 BIDs.
8. As a registered incorporated society, BIDs are
membership-based organisations. Members decide how the targeted rate grant
funds will be utilised and approve budgets and business plans at their annual
general meetings.
9. BIDs
can also develop other income streams by developing and implementing income
generating activities, services and programmes separate to the BID programme.
These other pursuits fall outside of the BID Policy and enable the BID to
evolve as an independent organisation, reducing the dependence on the BID
ratepayer.
10. Successful
BIDs are characterised by effective governance processes, sound operational
management, financial sustainability, quality relationships and sufficient size
and resources. A BID’s success is also dependant on good member
engagement ensuring there is a sound member feedback process and opportunities
for members to be heard and have their say.
11. The policy
defines the roles of stakeholders involved in BID programmes.
· BID-operating
business associations – encouraged to communicate and work with local
boards, separation of governance and management responsibilities,
accountability and compliance of target rate funding, sound processes and
procedures.
· Local
Boards – allocated decision-making in relation to BID programmes
establishing, changing or amending their boundary area or targeted rate
mechanism. Recommending BID programme targeted rate grant amounts to the
Governing Body. Local board BID programme representative on each BID.
· Auckland
Council Governing Body – approves the BID Policy and sets the
targeted rates as part of the council’s annual budget process. BID Team
completes annual compliance reporting to local boards with BID programmes
operating in their area.
Ngā tūtohunga
Recommendation/s
That the Small Business Advisory Panel:
a) whiwhi / receive the update on the Auckland Council Business
Improvement District (BID) programme & BID Policy (2025).
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Business Improvement Policy (BID) 2025
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9
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Ngā kaihaina
Signatories
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Authors
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Gill Plume - BID Senior Advisor
Claire Siddens - Principal Advisor
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Authorisers
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Alastair Cameron - Manager CCO/External Partnerships
team
Victoria Wicks-Brown - Principal Advisor Panels
Anna Bray - General Manager Group Strategy,
Transformation and Partnerships
Robert Irvine - General Manager Licensing and
Compliance
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Small Business Advisory Panel
28 July 2025
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Small Business Advisory Panel
28 July 2025
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New Auckland
Economic Development Office
File No.: CP2025/14893
Te take mō te
pūrongo
Purpose of the report
1. To
introduce the head of the new Auckland Economic Development Office and members
of her team and to discuss the role and vision of the office through the lens
of the small business sector.
Whakarāpopototanga matua
Executive summary
2. Auckland
Council has established a new Economic Development Office (EDO) as part of its
broader Council Controlled Organisation reform, bringing together the economic
development functions of Tātaki Auckland Unlimited with the council's
Community and Social Innovation team and Local Economic Brokers.
3. This
new office aims to drive inclusive and sustainable economic growth across the
region. The EDO is led by former Tātaki executive Pam Ford and
includes staff from both Tātaki and the council's existing programmes.
4. The
EDO will focus on business attraction, social and sector innovation, economic
transformation, and industry development support. It will play a key role
in Auckland's economic development, working towards a vision of inclusive,
innovative, and resilient economic growth for a prosperous Auckland.
5. This
new office is part of Auckland Council's broader effort to streamline its
operations and improve its ability to deliver on key priorities, including
urban development and property management.
6. The
council’s Small Business Advisory Panel’s advice is rooted in the
day-to-day realities of small businesses across Tāmaki Makaurau. This
on-the-ground insight is a vital source of knowledge for Council. This item is
an opportunity for the panel to engage early with this important new function
within Council while the office is in its establishment phase, and to start
building a relationship.
Ngā tūtohunga
Recommendation/s
That the Small Business Advisory
Panel:
a) tuhi tīpoka / note the presentation from the Economic
Development Office
b) matapaki
/ discuss any aspects of particular interest to the small business sector with
a view to building a relationship and providing insights to the office in the
new term.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Victoria Wicks-Brown - Principal Advisor Panels
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Authoriser
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Robert Irvine - General Manager Licensing and
Compliance
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Small Business Advisory Panel
28 July 2025
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Resource
Management Act changes
File No.: CP2025/15207
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the Resource Management Act (RMA) reforms and what they
mean for small businesses in Auckland.
2. To
outline changes in the compliance monitoring, enforcement and consenting
systems.
3. To
highlight how the shift toward enabling more permitted activities can benefit
small businesses.
Whakarāpopototanga matua
Executive summary
4. The
government is progressing significant reforms to replace the RMA with two new
Acts:
· Natural
Environment Act
· Planning
Act.
5. The
key changes are:
· streamlining consenting processes to reduce ‘red tape’
· increasing the scope of permitted activities, especially for
low-risk developments or activities
· greater emphasis on proactive environmental management.
6. The
implications for compliance monitoring, enforcement and resource consents are
a:
· reduced
number of minor consents and an increased focus on monitoring permitted
activity thresholds
· need
for clear guidance and capacity-building to help small businesses navigate the
new system
· potential
shift from reactive compliance to proactive compliance support.
Ngā tūtohunga
Recommendation/s
That the Small Business Advisory
Panel:
a) whiwhi / receive an update on changes to the Resource Management
Act.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Robert Laulala – Manager Environmental
Monitoring
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Authoriser
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Robert Irvine - General Manager Licensing and
Compliance
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Small Business Advisory Panel
28 July 2025
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End of Term
Recommendations
File No.: CP2025/15315
Te take mō te
pūrongo
Purpose of the report
1. To provide an opportunity for the Small Business Advisory Panel to
reflect on its term and make recommendations to the council regarding the
re-establishment of the panel following the upcoming local government election.
Whakarāpopototanga matua
Executive summary
2. When
making decisions, the council is required to consider the diversity and
interests of communities across the Auckland region.
3. One
of the Mayor of Auckland’s responsibilities is to ensure effective
engagement between the council and Aucklanders - including those too young to
vote.
4. The
Mayor also holds the authority to establish engagement mechanisms tailored to
specific communities, whether demographic, geographic, or sector-based.
5. Advisory
panels are one such mechanism, helping the council meet its legislative
responsibilities and enabling elected members and staff to gain insights from
specific communities of interest.
6. Through
the lens of lived experience, advisory panels provide advice to the council on:
· Regional
policies, plans, and strategies.
· Regional
and strategic matters, including those handled by council-controlled.
organisations such as Auckland Transport.
· issues
of particular interest or concern to their respective communities.
7. Eight
demographic and sector panels were re-established for the 2022–2025 term:
Youth, Seniors, Pacific Peoples, Ethnic Communities, Rainbow Communities,
Disability, Rural, and City Centre.
8. In
2024, the Mayor established a new Small Business Advisory Panel.
9. During
its short term, the panel has provided insights from the perspective of the
small business community on a range of topics, including:
· Auckland
Emergency Management: Business and Partnerships Programme (SBAPC/2024/2)
· Room
to Move – Auckland Transport (SBAPC/2024/6, SBAPC/2025/8)
· Artificial
Intelligence: Council work in this space (SBAPC/2025/4)
· Compliance
approach undertaken by the Licensing and Compliance Department (SBAPC/2025/5, SBAPC/2025/12)
· Annual
Budget (SBAPC/2025/7)
· National
Retail Investigation Support Unit (SBAPC/2025/11)
· Community
Safety (SBAPC/2025/12)
· Health
and Hygiene Bylaw Review (SBAPC/2025/14)
· Mayoral
Office initiatives (SBAPC/2025/15)
Reflections on the term
10. This item on
the agenda represents an opportunity for the panel to reflect on the term and
provide recommendations to the council about re-establishing a small business
advisory mechanism following the local government election.
11. Questions to
consider include what is going well, and any recommendations
for improvement. Reflections can range from strategic to operational. It
also provides an opportunity to identify key topics the panel would like to
engage with the council on as part of future work programmes.
12. There is also
an opportunity on 11 September 2025 to present to the Mayor and Councillors on
behalf of the panel which will be discussed on 28 July.
Ngā tūtohunga
Recommendation/s
That the Small Business Advisory
Panel:
a) matapaki
/ discuss the effectiveness and value of the panel as a mechanism for engaging
with small business – including what is working well from a panel
perspective and where improvements could be made.
b) tautuhi
/ identify key topics the panel would like to engage with the council on as
part of future work programmes.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Victoria Wicks-Brown - Principal Advisor Panels
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Authoriser
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Robert Irvine - General Manager Licensing and
Compliance
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