Agenda of Seniors Advisory Panel - Monday, 11 August 2025

I hereby give notice that an ordinary meeting of the Seniors Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 11 August 2025

12.00pm

Room 1, Level 26
Te Wharau o Tāmaki - Auckland House
135 Albert Street
Auckland

Te Rōpū Kaitohutohu Take Kaumātua /

Seniors Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-chairperson	Claire Dale
Co-chairperson	Susanne Tapsell
Members	Bruce Davies, JP	Gayle Marshall, QSM
	Zari Fazelnia	Janis McArdle
	Leigh Featherstone	Fia Turner
	Gavin Jones, MNZM	Lindsay Waugh


Liaison Councillor	Alf Filipaina
Chief Liaison Councillor	Cr Julie Fairey

(Quorum 5 members)

Phoebe Chiquet-Kaan

Governance Advisor

6 August 2025

Contact Telephone: +64 27406 9656

Email: phoebe.chiquet-kaan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of all Auckland Council demographic advisory panels. Panel members abide by the Code of Conduct for members of Auckland Council advisory panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic advisory panels provide advice to the governing body and council staff within the remit of the Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· regional and strategic matters including those that Council-Controlled Organisations deal with

· any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and social cohesion as set out in the Auckland Plan. The panels will advise through their agreed strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The agendas should be focused and integrated across the panels for collaborative input into shared agendas, particularly in relation to the Auckland Plan, the Long-term Plan and regional policies. The panels should advise on council’s operational and organisational strategies relevant to diverse communities.

The panels may also consider whether they wish to choose, shape and support a project they feel passionate about as part of their work programme.

The governing body and council staff should work with the panels for the development of their strategic agendas and work programme. The Planning, Environment and Parks Committee will approve the panel’s work programme and any subsequent major changes to it.

Submissions

The panel cannot make formal submissions to Auckland Council on council strategies, policies and plans, for example, the annual plan. However, the panel may be asked for informal feedback during a consultative process.

In its advisory role to the council, the panels may have input to submissions made by the council to external organisations but do not make independent submissions, except as agreed with the council.

This does not prevent individual members being party to submissions outside their role as panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the panel’s term in September 2025.

Seniors Advisory Panel

11 Aug 2025

ITEM TABLE OF CONTENTS PAGE

1 Ngā Tamōtanga | Apologies 5

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

4 Other Business 5

5 Liaison Councillor's Update 7

6 2025 Research Development Grant project on Mens Sheds in Auckland - "Shed RDG” 9

7 Age Friendly Auckland update 11

8 Seniors Advisory Panel role in the Tauawhi Kaumātua Age Friendly Auckland Action Plan 13

9 Review of the Terms of Reference - Seniors Advisory Panel perspective 17

10 Panel End of Term Report 19

11 Panel member activities and updates 21

12 The Seniors Advisory Panel work tracker and summary of information memoranda 23

13 Farewell remarks 25

Seniors Advisory Panel

11 Aug 2025

2025 Research Development Grant project on Mens Sheds in Auckland - "Shed RDG”

File No.: CP2025/15514

Te take mō te pūrongo

Purpose of the report

1. To hear from Terry Moore and Judy Blakey about the 2025 Research Development Grant project on Mens Sheds in Auckland, its potential to improve support for Auckland seniors, and the role, so far, of Council in contributing to the project.

Whakarāpopototanga matua

Executive summary

2. For the last 3 years, the University of Auckland’s Centre for Co-Created Ageing Research (CCREATE-AGE) has offered Research Development Grants (RDG) to anyone with a topic that may lead to improvement for the lives of seniors.

3. Earlier this year Terry Moore applied and was successful with a topic of: Growing the Capacity of Mens Sheds to Support More Older Men.

4. The project is a collaboration between University of Auckland’s CCREATE-AGE unit, MenzShed New Zealand, and AUT’s Centre for Active Ageing.

5. Terry Moore’s interest in this topic comes from his experiences in 2015-2020 as the co-founder, first Chair, then Secretary / Treasurer of Mens Shed Auckland East, which has a community lease with Council of land and buildings at Waiatarua Wetland Reserve in Abbotts Way, Remuera (supported by MenzShed New Zealand).

6. One of the co-creators on the project team is Judy Blakey, a past member of the Seniors Advisory Panel, who will attend the meeting with Terry Moore.

7. Terry is aware that the panel has a strong interest in advancing the objectives of the Age-Friendly Auckland Plan whenever opportunities arise to do so.

8. The research proposal will not be completed until after the current term ends.

9. If a new panel is established following the 2025 elections, Terry would like to present the research proposal and seek the new panel’s endorsement as it goes forward to funders. Ideally, this endorsement will be joined by: Age Concern Auckland, senior faculty members at University of Auckland and AUT, and MenzShed New Zealand.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the presentation from Terry Moore and whakamihi / thank him for his attendance.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Phoebe Chiquet-Kaan - Governance Advisor

Authoriser

John Nash - Programme Manager

Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

11 Aug 2025

Age Friendly Auckland update

File No.: CP2025/16175

Te take mō te pūrongo

Purpose of the report

1. To update the Seniors Advisory Panel regarding progress on Tāmaki Makaurau Tauawhi Kaumātua, Age Friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. Joanna Maskell, Principal Policy Advisor will attend the Panel meeting on 11August and update the panel regarding the following items:

· Progress on the Age Friendly Auckland Annual Report for 2025.

· Planning for the Age Friendly Auckland Symposium taking place on 8October 2025.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the update from Joanna Maskell and whakamihi / thank her for her attendance and work over the term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Joanna Maskell - Principal Policy Advisor

Authorisers

Liz Civil - Senior Policy Manager

John Nash - Programme Manager

Seniors Advisory Panel

11 Aug 2025

Seniors Advisory Panel role in the Tauawhi Kaumātua Age Friendly Auckland Action Plan

File No.: CP2025/16231

Te take mō te pūrongo

Purpose of the report

1. To give the Seniors Advisory Panel (the panel) an opportunity to recommend the role it would like to play in the Tauawhi Kaumātua Age-Friendly Auckland Action Plan during the 2026–2028 term.

Whakarāpopototanga matua

Executive summary

2. Previous panels were acknowledged as being a key driver in the development of Tāmaki Makaurau Tauawhi Kaumātua Age Friendly Auckland Action Plan and subsequently Auckland joining the World Health Organization’s global network of age friendly cities.

3. The panel was recognised as acting in a kaitiaki role throughout the process of developing the action plan, by providing advice, guidance and feedback. This role continues through two panel members being part of Te Rōpū Whakamana ki te Ao, the Age Friendly Auckland Implementation Group.

4. Panel members have expressed a desire for their role in the Tauawhi Kaumātua Age Friendly Auckland Action Plan to be reviewed and strengthened in the coming term.

5. A report to the panel’s 30 June meeting enabled a discussion on this matter and the panel passed the following resolutions at that meeting:

Seniors Advisory Panel role in the Tauawhi Kaumātua Age Friendly Auckland Action Plan

Note: changes were made to the original recommendation, amending clause a), and adding new clauses b), c) and d), with the agreement of the meeting.

Resolution number SEN/2025/17

MOVED by Co-Chairperson C Dale, seconded by Member G Marshall:

That the Seniors Advisory Panel:

a) whakaae / agree to seek clarification of the role of the Seniors Advisory Panel representatives in Te Rōpū Whakamana ki te Ao, the Age Friendly Auckland Implementation Group in its coming term

b) whakaae / agree to discuss the future of Age Friendly Auckland and local board engagement at the August meeting

c) whakaae / agree to seek a process for relevant issues raised at the Seniors Advisory Panel’s meetings to be taken forward to the Age Friendly Auckland Implementation Group

d) tāpae / delegate Claire, Gavin and Leigh to work together with John Nash, Kathryn Hickling, and Victoria Wicks-Brown to progress the above.

CARRIED

6. The panel members and staff referred to in resolution d) above, along with co-chair Suzanne Tapsell and member Fia Turner met on 8 July to advance these resolutions and refine their thinking ahead of the panel’s 11 August meeting. The meeting agreed that the panel’s lead advisor would prepare a more detailed report for this meeting including recommendations for it to consider in regard to its role in the Tauawhi Kaumātua Age Friendly Auckland Action Plan, Te Rōpū Whakamana ki te Ao - the Age Friendly Auckland Implementation Group, and Age Friendly Auckland itself.

7. The below paragraphs outline the panel’s aspirations, and where relevant a staff response to support the report’s recommendations.

8. Key aspirations identified at the 8 July hui included that the panel want to be more involved in the Age-friendly Auckland implementation work, including on:

a. Developing and agreeing protocols and processes for the panel’s role as Kaitiaki in Age Friendly Auckland to be realised in practice.

b. How the panel can have more oversight and involvement in Te Rōpu and the wider Age Friendly Auckland programme, which reflects their stated kaitiaki role.

The action plan states that panel members acted as kaitiaki throughout the process of developing the plan, providing advice, guidance and feedback and contributing to workshops and action planning sessions. It also states that the panel will continue to provide support and guidance on the action plan as it is delivered.

While two panel members sit on Te Rōpū, the current panel members on Te Rōpū have been unclear as to their role, how they can influence outcomes and contribute meaningfully to the mahi and have agreed that protocols and processes would assist.

c. How matters the panel want considered in the action plan and by Te Rōpu can be discussed. One proposal is to have a standing Age Friendly Auckland item on the panel’s agenda which would enable it to voice anything it wanted for report back by the panel’s Te Rōpū members.

A standing item on the agenda makes sense for panel members to discuss this subject. As current staff resources supporting Age Friendly Auckland are not sufficient for staff to necessarily attend for this discussion, unless available, or there is already an Age Friendly Auckland report coming to that meeting, the panel’s support team may need to pass this through.

d. A more direct role in engaging with Te Rōpu action holders, particularly local boards and for these holders to have clearer goals and success factors.

The panel has indicated a specific wish to engage with local boards which are responsible for delivering actions in the plan. While the panel could engage with Te Rōpū action holders to aid understanding and hence support their advisory role, this would have to be to mutual advantage and as time and resource permits. Given that the role of advisory panels is to provide advice to Council, it is not considered appropriate for them to be engaging with action holders in terms of vetting or monitoring progress etc.

In terms of the panel’s aspiration that action holders have clearer goals and success factors, this would need to be directed through the Age Friendly Auckland secretariat, not directly with action holders. This would be the appropriate route to seek any changes.

9. There was also discussion on the panel advocating for a dedicated, funded Age Friendly Auckland coordinator. Attendees felt that although the support the programme currently receives is excellent, it is inadequate (in their view) to enable achieving the full vision of what Age Friendly Auckland could and should be.

10. The below recommendations are addressed to the team making recommendations on advisory panels in the coming electoral term and to the incoming committee charged with the implementation of Age Friendly Auckland.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) tono / requests that staff supporting Age friendly Auckland work with the panel in the new term to develop mechanisms to enable the panel’s role as kaitiaki of Age Friendly Auckland to be realised in practise, including how the panel can have:

i. more oversight and involvement in Te Rōpū Whakamana ki te Ao - the Age Friendly Auckland Implementation Group, and the wider Age Friendly Auckland programme, and

ii. a role in setting clear and measurable action holder goals and success factors.

b) tono / requests that staff supporting the panel include the Tauawhi Kaumātua Age Friendly Auckland Action Plan as a standing item on the panel’s meeting agendas to enable it to voice anything it wanted for report back by the panel members on Te Rōpū.

c) tono / requests that the incoming committee with responsibilities for Age Friendly Auckland fund a dedicated, full time, Age Friendly Auckland coordinator to enable the full vision of what Age Friendly Auckland could and should be, to be achieved.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	John Nash - Programme Manager
Authoriser	Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

11 Aug 2025

Review of the Terms of Reference - Seniors Advisory Panel perspective

File No.: CP2025/16297

Te take mō te pūrongo

Purpose of the report

1. This item provides an opportunity for the Seniors Advisory Panel to provide its perspective on the council’s demographic advisory panels’ Terms of Reference.

Whakarāpopototanga matua

Executive summary

2. When making decisions, the council is required to consider the diversity and interests of communities across the Auckland region.

3. One of the Mayor of Auckland’s responsibilities is to ensure effective engagement between the council and Aucklanders - including those too young to vote. 

4. The Mayor also holds the authority to establish engagement mechanisms tailored to specific communities, whether demographic, geographic, or sector-based.

5. Advisory panels are one such mechanism, helping the council meet its legislative responsibilities and enabling elected members and staff to gain insights from specific communities of interest.

6. Through the lens of lived experience, advisory panels provide advice to the council on:

· regional policies, plans, and strategies

· regional and strategic matters, including those handled by council-controlled organisations, such as Auckland Transport

· issues of particular interest or concern to their respective communities.

7. Nine demographic and sector panels were established for the 2022–2025 term: Youth, Seniors, Pacific Peoples, Ethnic Communities, Rainbow Communities, Disability, Rural, City Centre, and Small Business.

8. The panels are governed by their Terms of Reference. The demographic advisory panels’ Terms of Reference are attached as Appendix A.

9. The panel’s reflections and recommendations on the current terms of reference would be welcomed.

10. The panel is asked to discuss and provide feedback on the current Terms of Reference, identifying any aspects it believes could be strengthened, clarified, or added to better support the panel’s purpose and effectiveness in the next term.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) arotake / review and provide feedback on the current Terms of Reference, identifying any aspects it believes should be strengthened, clarified, or added to better support the panel’s purpose and effectiveness in the next term.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Demographic Advisory Panels Terms of Reference

Ngā kaihaina

Signatories

Author	Victoria Wicks-Brown - Principal Advisor Panels
Authoriser	John Nash - Programme Manager

Seniors Advisory Panel

11 Aug 2025

Panel End of Term Report

File No.: CP2025/16451

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for the panel to discuss and confirm its end of term report.

Whakarāpopototanga matua

Executive summary

2. This item provides an opportunity for the panel to discuss and confirm its end of term report and to discuss the overall draft demographic advisory panels’ report.

3. The draft Seniors Advisory Panel’s end of term report is attached.

4. The overall, combined panels’ end of term report, will be available before the 5 August meeting through email.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) discuss and whakaū / confirm its end of term report

b) tāpae / delegate any final amendments and sign-off to the panel co-chairs

c) tuhi tīpoka / note the panel co-chairs will be presenting to the Policy and Planning Committee on 11 September 2025 and all panel members are welcome to attend in support.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Seniors Panel End of Term Report Final

Ngā kaihaina

Signatories

Author	Victoria Wicks-Brown - Principal Advisor Panels
Authoriser	John Nash - Programme Manager

Seniors Advisory Panel

11 Aug 2025

Panel member activities and updates

File No.: CP2025/15570

Te take mō te pūrongo

Purpose of the report

1. To support the Seniors Advisory Panel in discussing updates and activities its members have been engaged in since the previous meeting that do not appear as standalone items.

2. To provide feedback on activities where appropriate.

Whakarāpopototanga matua

Executive summary

3. Panel members are encouraged to speak to activities they have been engaged in since the previous meeting which do not appear as standalone agenda items, and other individual activities.

4. Included in this item:

· 9 July Co-Chairs Forum

· 15 and 31 July End-of-Term Report Writing Working Group meetings

· 23 July Elections Working Group meeting

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the updates from panel representatives on the Elections Working Group.

b) whiwhi / receive any other advisory panel co-chair and member updates provided in course of the discussion.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Milly Athy-Timmins - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

11 Aug 2025

The Seniors Advisory Panel work tracker and summary of information memoranda

File No.: CP2025/13964

Te take mō te pūrongo

Purpose of the report

1. To update the Seniors Advisory Panel on progress with their work programme.

2. To supply the panel with information reports, provided for the panel’s interest.

Whakarāpopototanga matua

Executive summary

3. The Seniors Advisory Panel uses the work tracker (Attachment A) to record their key activities undertaken during the term to date. It contains a record of what has been presented to the panel and their feedback.

4. The following items are attached for the panel’s interest:

i) Seniors Advisory Panel Work Tracker - August 2025

ii) Report back from Elections Cross-Panel Working Group Meeting – 23 July 2025

iii) Information Memo - Older Aucklanders - Results from the 2023 Census

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) whiwhi / receive the information memoranda

b) tuhi tīpoka / note the update on the work tracker.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Seniors Advisory Panel Work Tracker - August 2025
b ⇨	Report back from Elections Cross-Panel Working Group Meeting - 23.07.2025
c ⇨	Information Memo - Older Aucklanders - Results from the 2023 Census

Ngā kaihaina

Signatories

Author

Phoebe Chiquet-Kaan - Governance Advisor

Authorisers

John Nash - Programme Manager

Victoria Wicks-Brown - Principal Advisor Panels

Seniors Advisory Panel

11 Aug 2025

Farewell remarks

File No.: CP2025/16448

Te take mō te pūrongo

Purpose of the report

1. The purpose of this item is to acknowledge and celebrate the service of panel members who are stepping down, offering them space to reflect on their experiences and allowing fellow panel members to extend their thanks.

Whakarāpopototanga matua

Executive summary

2. This item provides an opportunity for departing panel members to share reflections on their terms of service, capturing their insights, experiences, and perspectives gained during their time on the panel.

3. It is also an opportunity for expressions of appreciation from fellow panel members, recognising the significant contributions departing members have made.

Ngā tūtohunga

Recommendation/s

That the Seniors Advisory Panel:

a) tuhi tīpoka / note the farewell remarks and reflections of departing panel members

b) whakamihi / thank the departing members for their valuable service and contributions during their time on the panel

c) āhukahuka / acknowledge their role in supporting the panel’s vision of operating strategically to build on the mahi of previous seniors panels to improve the short and long term social and economic outcomes for Tāmaki Makaurau’s senior communities and to ensure that the council’s values and activities celebrate diversity and inclusion.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Victoria Wicks-Brown - Principal Advisor Panels
Authoriser	John Nash - Programme Manager