Kaipātiki Local Board

20 August 2025

Beach Haven - proposed new coastal connection walkway

File No.: CP2025/16626

Te take mō te pūrongo

Purpose of the report

1. To approve the preferred option to progress the Beach Haven coastal connection walkway project to detailed design, consenting and physical works incorporating the feedback from the Have Your Say engagement process

Whakarāpopototanga matua

Executive summary

2. The Kaipātiki Local Board approved the Kaipātiki Connections Network Plan (KCNP) in 2012 to enhance the walking and cycling network. The Beach Haven – renew coastal connections project was approved by the local board to deliver on the KCNP. The project aims to renew and build new pathways to improve connections in Beach Haven.

3. The project also supports and aligns with the Kaipātiki Local Board Local Board Plan 2023 Outcome: Places and spaces “our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.”

4. Public consultation, undertaken in late 2019, showed strong support for renewing existing tracks and improving accessibility before building any new connections.

5. The local board approved to deliver this project in three stages. Stage one included a full upgrade of existing track to the council track standards and stage two included creating new bridges to provide a step free track involving renewals of existing paths. Both stages one and two have been delivered between 2021 to 2023.

6. As part of its Customer and Community Services capex work programme 2024/2025 (resolution number KT/2024/141), the local board has allocated $1,803,401 from the Long-term Plan (LTP) Discrete Projects budget to deliver stage three of the project.

7. Two options were proposed to the local board for consideration at the 23 May 2025 business meeting. The resulting resolution number KT/2025/359 resolved for a Have Your Say (HYS) engagement process to determine from the community which option they would like to see progressed forward for completion.

· Option one: Tui Park connecting into the new Shepherds Park coastal boardwalk.

· Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.

8. There were 309 submissions on the two proposed options for consideration as to which option would be taken to detailed design, consenting and physical works (refer to Attachment A of the agenda report).

9. Option one: Tui Park connecting into the new Shepherds Park coastal boardwalk was identified through the HYS engagement as the preferred option to take to detailed design, consenting and physical works.

10. As per the local board request, option two: Hellyers Creek Reserve connecting into Kahika Point Reserve will be considered in future work programmes for new connections within Beach Haven coastal area.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the results of the public consultation on the Tui Park connecting into the new Shepherds Park coastal boardwalk and Hellyers Creek Reserve connecting into Kahika Point Reserve.

b) whakaae / approve option one: Tui Park connecting into new Shepherds Park coastal boardwalk be progressed to detailed design, consenting and physical identified in the Long-term Plan (LTP) Discrete Projects budget of $1,803,401.00.

c) tuhi tīpoka / note that option one: Tui Park connecting into new Shepherds Park coastal boardwalk final detailed design be approved by the local board before progressing towards consenting and physical works.

d) tuhi tīpoka / note that option two: Hellyers Creek Reserve connecting into Kahika Point Reserve option be placed into future work programmes for new connections within Beach Haven coastal area.

Horopaki

Context

11. The Kaipātiki Local Board approved the Kaipātiki Connections Network Plan (KCNP) in 2012 as the guiding document for expanding and enhancing the walking and cycling network within the Kaipātiki Local Board area. The plan was updated in 2016 to reflect relevant completed and planned network connection projects, stakeholder feedback and budget availability for planned projects. Beach Haven - renew coastal connections project was approved by the local board to renew existing pathways to current standards and build new pathways connections as part of delivery of KCNP.

12. The project also supports and aligns with the Kaipātiki Local Board Local Board Plan 2023 Outcome: Places and spaces “our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.”

13. Previous public consultation was undertaken from 11 November to 2 December 2019 on the Beach Haven - renew coastal connections project options including Shepherds Park to Tui Park, and Hellyers Creek Reserve to Kahika Point Reserve connections. There were 430 submissions received supporting renewal of the existing tracks in Shepherds Park and Hellyers Creek Reserve. The feedback indicated that priority should be given to the renewals work to improve the condition of existing pathways.

14. The local board approved a three-stage delivery of the project. This included renewal of existing paths and some realignment of other paths to create a step free environment for all ability access:

a) Stage one – renewal of pathways – completed.

b) Stage two – renewal of pathways – completed.

c) Stage three – development of new connections.

15. The local board approved funding for stage three of the project in the Customer and Community Services 2024/2025 capex work programme (resolution number KT/2024/141). Stage three includes investigation of suitable sites for a new connection to be created to the Beach Haven coastal connection tracks. The local board has allocated $1,803,401 from the Long-term Plan (LTP) Discrete Projects budget to deliver stage three of the project. It is the intention of the Kaipātiki Local Board to place the second option into future work programmes for completion later when funding is available.

16. Two options were proposed to the local board for consideration at the 23 May 2025 business meeting. The resulting resolution number KT/2025/359 resolved that a HYS engagement process to determine from the community which option they would like to see progressed forward for completion.

17. The options included:

· Option one: Tui Park connecting into new Shepherds Park coastal boardwalk.

· Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.

18. A Have Your Say consultation process was launched on the Auckland Council website for stage three requesting feedback on which option the community would like to see progressed to detailed design, consenting and physical works.

19. The HYS feedback form on the coastal connections included the following questions to help show how the community utilise the current tracks:

· On average, how often do you or others in your household use the Beach Haven coastal walkways?

· In what ways do you use the coastal walkways?

· We have proposed two options for new coastal connections in Beach Haven. Which option would you like us to build next? Within this question we also offered I do not support either option or other option responses.

20. The consultation period for the Beach Haven coastal connections HYS engagement was from the 16 June 2025 to 14 July 2025.

21. The following HYS Events were provided for the community to discuss the two options proposed for a new connection to Beach Haven.

· Online webinar with Tui Riparian residents on 7 July 2025 provided a presentation on the two options.

· Online webinar with all interested parties who registered on 8 July 2025 provided a presentation on the two options.

· Drop-in session to meet the project team and local board members on Saturday 12 July 2025 at Birkenhead United Football Club at Shepherds Park. This was to align with the football club games. Unfortunately, the games were cancelled due to heavy rainfall on the Friday and the fields were closed. Kaipātiki Community Facilities Trust supported this event with a sausage sizzle.

22. There were 309 submissions on the two proposed options for consideration as to which option would proceed to next stage. The submissions show a clear indication that option one: Tui Park connecting into new Shepherds Park coastal boardwalk proceed to detailed design, consenting and physical works. Below are results identified from Attachment A of the agenda report:

Option	Number of submissions	Percentage
Option one: Tui Park connecting into new Shepherds Park coastal boardwalk.	175	56%
Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.	127	41.10%
Do not support either option	4	1.29%
Other options	3	0.9%

23. Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve option be placed into future work programmes for new connections within Beach Haven coastal area.

A screenshot of a graph

AI-generated content may be incorrect.

Figure 1 - Attachment A: Option Analysis from the HYS on Beach Haven Coastal Connections results.

Tātaritanga me ngā tohutohu

Analysis and advice

24. Stage three of the project will create a new connection to link into the existing and recently upgraded Beach Haven coastal connection track.

25. The two identified options for delivery of stage three are shown in Figure 2 below.

A map of a city

AI-generated content may be incorrect.

Figure 2 - Appendix Two: Beach Haven Stage 3 Booklet - outline of both options on one map

26. The local board has allocated $1,803,401 from the Long-term Plan (LTP) Discrete Projects budget to deliver stage three of the project to complete detailed design, consenting and physical works. However, it was noted that the available funding is sufficient to deliver only one of the proposed options. It is the intention of the Kaipātiki Local Board to place the second option into future work programmes for completion later when funding is available.

27. The Kaipātiki Connection Network Plan has clear goals to provide, where possible, step-free opportunities in line with Auckland Council track standards by allowing pedestrian and pram-passing. Both options enable pedestrian and pram-passing capability.

28. The HYS Coastal Connections feedback form had the following questions within the feedback form. Analysis from the feedback forms identified how people accessed the walkway and reasons for using the walkway:

A screenshot of a graph

AI-generated content may be incorrect.

Figure 3 - Attachment A: Option Analysis from the HYS on Beach Haven Coastal Connections results.

A screenshot of a graph

AI-generated content may be incorrect.

Figure 4 - Attachment A: Option Analysis from the HYS on Beach Haven Coastal Connections results.

Option One: Tui Park connecting into new Shepherds Park coastal boardwalk

29. This option will connect the two popular parks and provide continuation of the coastal connection from Shepherds Park towards the Beach Haven ferry terminal.

30. Option one was initially discussed with community and key stakeholders at a Have Your Say event, consultation on the proposed options for the extension of the track network to Tui Park was undertaken between 11 November - 2 December 2019. This proposal was a contentious issue with the neighbouring residents and landowners.

31. The online Webinar with Tui Riparian residents on 7 July 2025 provided a presentation on the two options. Residents with Riparian rights are still against this proposal and would prefer to see option two progress to detailed design, consenting and physical works as it offers more walking opportunities to link into other reserves. The residents are also concerned about having riparian rights if option one goes ahead on how they will be able to ensure boats, kayaks are able to access the water.

32. Staff advised that there were proposals within the estimates to look at crossing connections and if option one was approved further detailed discussions would be held with the riparian owners to ensure they still have access.

33. This option will deliver a total new walking connection of 313 metres including a 2.5-metre-wide connection path.

34. Option one: Tui Park connecting into new Shepherds Park coastal boardwalk was identified as the preferred option to take to detailed design, consenting and physical works.

Themes supporting option one

35. Below are common themes from the 56.63 per cent submitters supporting option one: Tui Park connecting into new Shepherds Park coastal boardwalk: (refer to Attachment A of the agenda report).

· Love walking along the boardwalk – enjoying scenic, wetland, wildlife views – provides beautiful side of Beach Haven and avoids busy roads.

· Been on the plans for many years and accesses the hidden reserve.

· Provide great walking and running loop.

· It is in my backyard.

· Because I like Tui Park and accessing Tui Park.

· I live on Rambler and would love to start my walk there and through to Shepherds Park.

· It was a hard to choose between the options. The Tui Park option would really boost the attractiveness of the Beach Haven area.

· Connecting Tui to Shepherds is the next logical step along that waterfront connecting the two playgrounds and open spaces together – enable recreational uses.

· Connecting from bush into coastal – from park to park and connects the hub of Beach Haven including football club, girl guides etc.

· Stronger visitor experience – people enjoy walking along the coastal environment that includes nature, transport and connection.

· Tui Park is under-utilised space – be great to connect this space for everyone.

· Open water is more attractive to view when walking.

· Family friendly step free track – connecting from Shepherds to Tui – this has always been part of the original plan.

· Great loops walk and better connection.

· While I think option two is the more exciting option, as it connects to a wider network, connecting Tui and Shepherds Park is likely the more suitable options for locals in Beach Haven.

Themes that do not support option one

36. Below are common themes that do not support option one: Tui Park connecting into new Shepherds Park coastal boardwalk.

· Disappointment that this option keeps coming up again as assurances were given to residents who have riparian rights it would not proceed.

· Would be nice to make the walk longer and connecting into other parks and option two provides more opportunities to do this and opens to existing tracks towards Glenfield.

· Option one connects into Tui but you still have to go on the road and doesn’t provide any connections onto other tracks like option two.

· Concern about the pristine natural marine environment and is home of many varied and unique endangered birds and fish species – would affect the Ecosystem.

· Bike Auckland – prefer option 2 as it doesn’t have same strategic impact – Beach Haven Road is a busy connector with roundabouts. Option two they would prefer to see this widened

· Option one will have huge costs associated with legal action by residents and the engineering involved creating access for boats and kayaks. Concerns about vandalism with the coastal boardwalk being too wide and access for quads and motor bikes along this pathway.

Option Two: Hellyers Creek Reserve connecting into Kahika Point Reserve

37. Option two will provide a link from Hellyers Creek Reserve, creating a continuation of the coastal connection towards Bayview. This option will help activate Kahika Point Reserve by creating a connection from Hellyers Creek Reserve across the water to Kahika Point Reserve.

38. This option will deliver a total new walking connection of 715 metres with a 1.5 to where possible a 2.5-metre-wide connection.

39. Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve was identified as the second option and will be requested to be placed into future work programmes.

40. Below are common themes from the 41.10 per cent submitters supporting option two: Hellyers Creek Reserve connecting into Kahika Point Reserve: (refer to Attachment A of the agenda report):

· Closer to my house.

· Better value for money as option two has longer track and connects all the other reserves including Eskdale, Kaipatiki Esplanade Reserve.

· Prefer option Heyllyers Creek Reserve as this is under utilised reserve with community orchard and connects into Eskdale and to Bayview. Provides more adventurous experience.

· Provides longer track for walkers, cyclists and joggers and extends the track in opposite direction.

· Extends an isolated walkway network and takes people of busy roads and provides connection into other existing networks.

· Kahikia Reserve is unknown and will highlight this reserve.

· This would provide the longest complete track from Beach Haven to Bayview.

41. Below are common themes who do not support option two: Hellyers Creek Reserve connecting into Kahika Point Reserve:

· Property owners and business owners directly affected with commercial areas do not support option two and would require a substantial fence and lighting options if this was to proceed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050; and

· to prepare the region for the adverse impacts of climate change.

43. Carbon emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

44. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

45. The proposed walkway will have a positive impact on reduction of greenhouse gas emissions over the life of the asset by delivering a step free track network alternative connection experience rather than using vehicles to access the facilities within Shepherds Park.

46. The pathway connection contributes to a low carbon, safe transport system that delivers social, economic and health benefits.

47. The pathway and structures are planned to be located above future increases in the sea level rise along the coastline, as determined by the council coastal specialists which will inform the consenting process.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Council staff from within the Customer and Community Services Directorate (Parks and Community Facilities Operational Management and Maintenance and Parks, Sport and Recreation), have been consulted. They are supportive of the proposed project, as it will improve the tracks and provide an accessible, step-free walking track for the community.

49. Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems for the affected parks.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. A workshop was held with the local board on 5 March 2025 to discuss the two options identified to create a new connection. Both options were supported by the local board. The local board wanted to ensure that the community and key stakeholders had the opportunity to provide feedback on their preferred option.

51. Two options were proposed to the local board for consideration at the 23 May 2025 business meeting. The resulting resolution number KT/2025/359 resolved that a Have Your Say (HYS) engagement process to determine from the community which option they would like to see progressed forward for completion.

· Option one: Tui Park connecting into new Shepherds Park coastal boardwalk.

· Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

52. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

53. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Kaipātiki Local Board Plan 2023.

54. Staff sent the information on the two options to Te Kawerau ā Maki to see if they have a preferred option. Nothing was received from them regarding which option they prefer. Staff will ensure that option one is discussed with Te Kawerau ā Maki which will inform the consenting process.

55. Staff were presented with the Uruamo Maranga Ake Marae plans including the path to the harbour for the waka which does not affect either option. Attached as Attachment C – Uruamo Maranga Ake Marae Site Plan.

A map of a land with a building and a map

AI-generated content may be incorrect.

Figure 5: Attachment C – Uruamo Maranga Ake Marae Plans – path to the harbour

Ngā ritenga ā-pūtea

Financial implications

56. A total budget of $1,803,401 has been approved by the local board for stage three of the project, the details of which are captured below:

Table 1: Approved funding allocation for stage three of the project

Financial year	Budget	Budget type	Phase
2024/2025	$30,392	LDI Capex	Concept designs (completed) for engagement
2025/2026	$95,838	Long-term Plan (LTP) Discrete Projects	Detailed design/consenting
2026/2027	$1,677,171	Long-term Plan (LTP) Discrete Projects	Physical Works budget
Total Budget:	$1,803,401

57. This project is identified as part of the Risk Adjusted Programme (RAP), and funding can be brought forward to deliver physical works if the detailed design and consenting process are completed ahead of time. This means that the project can be started earlier than financial year 2026/2027.

58. The Kaipātiki Local Board agreed that both options would provide a new track and would support their outcomes on creating a step free track. The Have Your Say event has provided a clear indication that option one: Tui Park connecting into new Shepherds Park coastal boardwalk goes forward to detailed design, consenting and physical works. Ongoing consultation will continue with the key stakeholders and interested parties during the detailed design and physical works stage.

59. Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve be placed into future work programmes for new connections within Beach Haven coastal area when funding arises.

60. Option one: Tui Park connecting into new Shepherds Park coastal boardwalk final detailed design be approved by the local board before progressing towards detailed design, consenting and physical works.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. There were some concerns raised with option one with regards to building new walkways from some residents that have riparian rights through the boardwalk section. Staff will work with the owners on options to provide access to the water to help mitigate this risk.

62. There were concerns raised by business owners for option two with regards to building a track around their businesses and concern to health and safety measures and requirement if this option goes ahead that fencing and lighting be part of the design.

Ngā koringa ā-muri

Next steps

63. Following local board approval, staff will finalise the concept design, taking into consideration all the feedback received as part of the HYS engagement process.

64. Staff will engage with the Tui/Gazelle Residents on how to connect the pathway into Tui Reserve as well as look at how residents who have riparian rights will have access to the water.

65. Staff will provide a detailed design to the local board for approval before consenting and physical works are planned.

66. Staff will engage specialist reports for the consenting process to inform physical works delivery for option one - Tui Park connecting into new Shepherds Park coastal boardwalk.

67. Staff will complete procurement for physical works, planned for financial year 2026/2027 and will depend on consent conditions to determine the best time to build Tui Park connecting into new Shepherds Park coastal boardwalk.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Option Analysis from the HYS on Beach Haven coastal connection results	21
b ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Beach Haven coastal connections stage 3 concept booklet	95
c ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Uruamo Maranga Ake Marae Site Plan	101

Ngā kaihaina

Signatories

Author

Leigh Radovan - Senior Project Manager - Kauri Dieback & Track Specialist

Authorisers

Julie Pickering - Head of Area Operations

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Proposed new community ground lease to Northcote and Birkenhead Yacht Club Incorporated at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland

File No.: CP2025/17037

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community ground lease to Northcote and Birkenhead Yacht Club Incorporated for the site occupied by the tenant-owned building at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland.

Whakarāpopototanga matua

Executive summary

2. The Northcote and Birkenhead Yacht Club Incorporated (the club) seeks a new community ground lease to continue occupation and operation from a tenant-owned building at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland (refer to Attachment A of the agenda report - Site Plan Hinemoa Park, Northcote and Birkenhead Yacht Club Incorporated).

3. The club holds the ground lease for the site which has reached final expiry on 29 February 2024. The lease is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is granted.

4. Consideration of the progression of this new lease was identified and approved by the Kaipātiki Local Board as part of its Customer and Community Services - Community Leases work programme 2023-2024 on 19 July 2023 (resolution number KT/2023/130).

5. The club provides marine education and training in recreational and maritime activities from the premises.

6. The club’s activities align with the Kaipātiki Local Board Plan 2023 outcomes below:

· Belonging and Wellbeing – Our people are engaged, connected, healthy, thriving, and are proud to live in Kaipātiki.

· Places and Spaces – Our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.

7. The club has provided all required information including financials, showing that it has sufficient funds and it is being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

8. As this is a tenant-owned building, it has an automatic right to re‑apply for a new lease at the end of their occupancy term.

9. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1.00 per annum to $1,300.00 per annum plus GST. The local board retains the authority to modify staff recommendations regarding rent, subsidised maintenance fees and OPEX for any leased premises.

10. Should the Kaipātiki Local Board opt to maintain the rent at $1.00 per annum, the local board will not need to top up its budget. However, the local board will not have the benefit of the additional revenue if the rent has not been increased.

11. A site visit was conducted on 3 February 2024 and the site was found to be in good condition and well maintained. The premises are clean, tidy and well-utilised.

12. A community outcomes plan (refer to Attachment E of the agenda report) has been negotiated with the club to identify the benefits it will provide to the community.

13. This report recommends that the community ground lease to Northcote and Birkenhead Yacht Club Incorporated for the site at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland be granted for a term of 10 years commencing 1 August 2025 with one 10-year right of renewal.

14. If the Kaipātiki Local Board decides to grant the proposed community ground lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / grant, a new community ground lease to Northcote and Birkenhead Yacht Club Incorporated for the site occupied by the tenant-owned building comprising 241 square metres (more or less) on council-owned land located at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland. The ground lease is for a portion of the land legally described as Lot 1 Deposited Plan 174053 extending to approximately 59 square metres as shown in certificate of title NA107C/288 together with Allotment 673 Parish of Takapuna extending to approximately 171 square metres as shown in certificate of title NA55A/124 and Allotment 658 Parish of Takapuna extending to approximately 11 square metres (as per Attachment A of the agenda report), subject to the following terms and conditions:

i. term - 10 years, commencing 1 August 2025, with one 10-year right of renewal

ii. rent - $1,300.00 plus Goods and Services Tax (GST) per annum

iii. Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment E of the agenda report).

b) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), the Reserves Act 1977 and the Auckland Council standard form community lease agreement.

Horopaki

Context

15. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

16. The Kaipātiki Local Board approved the Customer and Community Services - Community Leases work programme 2023-2024 at their local board meeting on 19 July 2023 (resolution number KT/2023/130).

17. Consideration of the lease is part of the local board’s approved work programme. This report considers the new community lease as approved on the work programme.

Land, building and lease

18. Hinemoa Park is located at 1A Hinemoa Street, Birkenhead Wharf, Birkenhead. The land is legally described as Lot 1 Deposited Plan 174053 extending to approximately 59 square metres as shown in certificate of title NA107C/288 together with Allotment 673 Parish of Takapuna extending to approximately 171 square metres as shown in certificate of title NA55A/124 and Allotment 658 Parish of Takapuna extending to approximately 11 square metres.

19. The land parcels are classified as Local Purpose (Esplanade) Reserve and a small portion of held as Scenic Reserve and held in fee simple by Auckland Council and subject to the Reserves Act 1977.

20. The Kaipātiki Local Parks Management Plan 2024 recognises and approves the lessee’s purposes and activities. The club has been on the park prior to this management plan.

21. The management plan notes the Hinemoa Park’s recreation values and management intentions for water-based activities that cater for organised sports in the area and provides an important facility to the area. The management plan notes it is the council’s intention that this predominant type of usage for the park continue.

22. The lease application aligns with the permitted activities of the land classification.

23. Northcote and Birkenhead Yacht Club Incorporated holds a community ground lease occupied by the tenant-owned building on the council-owned land situated at Hinemoa Park.

24. For a tenant-owned building, all operational and maintenance costs are borne by the lessee.

25. The building is primarily used by the group to provide water-based sports and sailing activities.

26. These programmes include sailing programmes from Learn-to-Sail, Learn-to-Race to recreational adventure sailing and competitive club sailing, as well as hosting regatta from the building.

Northcote & Birkenhead Yacht Club Incorporated

27. Northcote and Birkenhead Yacht Club Incorporated was established in the area in 1948, the yacht club has historically been a family oriented club, focused on dinghy sailing, though has over the years also hosted keeler boats as well and its primary objectives are the encouragement of (amateur) yachting generally, and such some other purposes connected to yachting, and the welfare and general development of the club and its members.

28. The club’s purpose is to offer a fun-oriented sailing and racing programme for club members, work positively with and support other yacht clubs and local maritime organisations and be an active supporter of local community groups. Its core principals are safety first, inclusion and enjoyment for all, constant improvement and teamwork by sharing the load and play to strengths.

29. The club offers several sailing programmes from Learn-to-Sail, Learn-to-Race for both, children and adults, to recreational adventure sailing and competitive club sailing, as well as hosting regattas.

30. The club has approximately 45 affiliated members plus four life members, with approximately another 200 regular/casual members who take advantage of the club’s sailing programmes (80 per cent male and 20 per cent female). There are 17 part-time volunteers.

31. The group has been operating from Hinemoa Park since the 1940’s. The facility has a tenant-owned building that is well-maintained, clean, tidy and fit for purpose. The club has undertaken minor maintenance upgrades plans e.g. changing rooms’ walls and floor finishes, regular cleaning, painting of building and new roller doors to the gear sheds.

32. The current lease commenced on 1 March 2004 and provided an initial term of 10 years and for one 10-year rights of renewal with final expiry on 29 February 2024. The club now seeks a new ground lease.

Tātaritanga me ngā tohutohu

Analysis and advice

33. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. Northcote and Birkenhead Yacht Club Incorporated is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

34. Public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

35. The proposed new community ground lease to Northcote and Birkenhead Yacht Club Incorporated for the site occupied by the tenant-owned building on a portion of land at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland was publicly notified. The notification appeared in the North Shore Times on 15 May 2025 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 13 June 2025 (refer to Attachment B of the agenda report) and (refer to Attachment C of the agenda report).

36. The cost of the public notification was met by the Parks and Community Facilities Department of council.

37. No submissions or objections to the notified proposal were received.

Assessment of the application

38. The club has submitted a comprehensive application supporting the new lease and is able to demonstrate its ability to deliver its water-based sport and sailing activities.

39. The area proposed to be leased to the Northcote and Birkenhead Yacht Club Incorporated consists of the footprint of the building which is approximately 240 square metres and is outlined in Attachment A of the agenda report – Site Plan Hinemoa Park Northcote and Birkenhead Yacht Club Incorporated.

40. The club has provided financials which identify that its accounts and funds are being managed appropriately, and it has sufficient funds to meet its liabilities.

41. Material provided with the application for a new lease shows the club is in good financial order and is well managed with funds in reserve.

42. The club’s income is from clubroom hire, grants and sponsorships. The main source of income are membership subscriptions, coaching fees, boat hire and regatta entry fees.

43. The club has the necessary building insurance cover, including public liability insurance in place.

44. A site visit was conducted on 3 February 2024 and the site was found to be in good condition and well maintained. The premises are clean, tidy and well utilised.

45. The club undertakes an ongoing maintenance plan of their building. The plan will focus on maintenance and upgrade of the changing rooms including wall and floor finishes, new roller doors to the gear sheds, regular roof and building cleaning with refresh of the clubrooms and painting.

46. The club provides a valuable service to the local community by making its facility available for hire to help and support initiatives and activities within the local community.

47. A community outcomes plan has been negotiated with the club to identify the benefits it will provide to the community. This will be appended as a schedule to the lease agreement.

48. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

49. Staff recommend that a new community ground lease be granted to Northcote and Birkenhead Yacht Club Incorporated for a term of 10 years commencing from 1 August 2025 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. The granting of the proposed new community ground lease will have no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

51. Climate change has low-medium potential to impact the lease, as the leased area is near a coastal inundation zone. The leased area is highlighted in red:

Figure 1: Auckland Emergency Management – Auckland’s Hazard Viewer – Hinemoa Park

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. Council staff have engaged with various internal council stakeholders including, the Parks and Places Specialist, the Area Operations Manager from within Parks and Community Facilities and the Sports & Recreation Lead from Community Wellbeing to obtain feedback on the proposed new lease.

53. They were supportive of the proposed lease as it would include positive outcomes for the community at the site.

54. Staff have consulted with the Financial Advisory Department of council. No concerns were raised regarding the financial implications for the proposed new lease to the club.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. The proposed lease will benefit the community by enabling initiatives that promote education and training in recreational and maritime activities.

56. This benefits the community through increased levels of wellbeing, social inclusion and recreational activities for the Kaipātiki Local Board area and its surrounding communities.

57. Staff sought feedback and direction from the Kaipātiki Local Board on the proposed new lease at the workshop for Parks and Community Facilities on 2 April 2025. The local board indicated in-principle support of the proposed new lease.

58. The club’s activities align with the Kaipātiki Local Board Plan 2023:

Table 1: Kaipātiki Local Board Plan 2023 outcomes and objectives:

Outcome

Objective

Key initiatives

Belonging and Wellbeing – Our people are engaged, connected, healthy, thriving, and are proud to live in Kaipātiki.

Opportunities to participate in the arts and sport are available and accessible.

§ Support participation in sport and recreation opportunities, including providing continued access to facilities and local reserves.

Places and Spaces – Our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.

Our parks, playgrounds, and public spaces are fit-for-service, accessible, SunSmart, well maintained, and cost-effective.

§ Invest in the maintenance of facilities and assets in our parks, public spaces, and along the coast, and when they come up for renewal, consider how we can better meet community needs from our assets on a case-by-case basis, prioritising investment in our well used and loved assets.

Tauākī whakaaweawe Māori

Māori impact statement

59. Iwi engagement about the council’s intention to grant the new community ground lease for land at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead was undertaken in October 2023 at a North-West Mana Whenua Forum with the iwi groups identified as having an interest in the lands within the Kaipātiki Local Board area. The engagement involved:

· A presentation to all iwi identified as having an interest in the area as captured in (refer to Attachment D of the agenda report) containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

· No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who attended the forum.

60. The lessee has agreed a community outcomes plan and through its activities to deliver Māori outcomes reflective of the local community.

61. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

62. These commitments are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

63. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

64. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

65. All costs relating to the advertisement of the council’s intention to grant the proposed lease will be borne by the Parks and Community Facilities department of the council.

66. On the 8 June 2023 the annual budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1,300.00 plus GST per annum effective from 1 July 2023.

67. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

68. If the local board chooses to retain the rent at $1.00, the local board will not need to top up its budget. However, the local board will not have the benefit of the additional revenue if the rent is not increased.

69. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

70. As the group submitted its application for a new lease in December 2023, after the annual budget changes, staff recommend that the group be charged a rent fee of $1,300.00 plus GST per annum to align with the Community Occupancy Guidelines 2012 (Updated July 2023) which was operative at the time of application.

71. The level of rent can be reviewed on renewal.

72. Ongoing maintenance of the asset is covered by lessee as owners of their building and improvements.

73. There are no direct cost implications associated with the grant of a new ground lease to the club.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

74. Should the local board resolve not to grant the proposed community ground lease for the land at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, the ability of Northcote and Birkenhead Yacht Club Incorporated to undertake all their current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

75. Without this lease, the club’s membership will decline, and they will struggle to deliver their community services.

76. Additionally, this may impact the maintenance, and the facility is likely to fall into disrepair. The new lease provides the club with security of tenure. This enables the club to attend to the scheduled maintenance of the facility and their improvements.

Ngā koringa ā-muri

Next steps

77. If the local board resolves to grant the proposed new community lease, staff will work with Northcote and Birkenhead Yacht Club Incorporated to finalise a lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Site Plan Hinemoa Park_ Northcote and Birkenhead Yacht Club	111
b ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Public Notification Proposal to grant community lease at Hinemoa Park	113
c ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Public Notification on council's website - Hinemoa Park	115
d ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Hinemoa Park Mana Whenua interests	117
e ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Community Outcomes Plan for Northcote and Birkenhead Yacht Club	119

Ngā kaihaina

Signatories

Author

Jeimy Figueros Meza - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Proposed new community leases for Beach Haven Tennis Club Incorporated and Shepherds Park Squash Club Incorporated at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland

File No.: CP2025/14570

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Kaipātiki Local Board to grant the proposed new community leases to Beach Haven Tennis Club Incorporated and Shepherds Park Squash Club Incorporated for Beach Haven Leisure Centre, a council-owned building located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland.

Whakarāpopototanga matua

Executive summary

2. The Beach Haven Tennis Club Incorporated (BHTC) has applied for a new lease to continue its occupation and operation from the Beach Haven Leisure Centre, a council-owned building located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland.

3. The lease for BHTC expired on 12 May 2022 and is holding over on a month-to-month basis until terminated or a new lease is entered into.

4. A new community lease is being proposed for Shepherds Park Squash Club Incorporated (SPSC) which has been supporting the daily operations of the Beach Haven Leisure Centre premises since 2013.

5. For a new lease at a council-owned building it is best practice to call for expressions of interest from community groups.

6. Local boards, however, have discretion to forgo seeking expressions of interest, where existing groups already provide identified community outcomes. In the current case, the building is suited to outcomes involving tennis and sport related activities and there is a demonstrated need for the incumbent groups in the area.

7. Both groups are performing well and satisfy the requirements under the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023).

8. Under the Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023), the recommended lease term for a council-owned building is five years with one five-year right of renewal, providing a total term of 10 years.

9. Consideration of the progression of these new leases was identified and approved by the local board as part of its Customer and Community Services: Community Leases Work Programme 2024/2025 at their local board business meeting on 19 June 2024 (resolution number KT/2024/141).

10. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1300 plus GST per annum. The local boards still retain the authority to modify staff recommendations regarding rent and subsidised maintenance fees for any leased premises. These amendments took effect from 1 July 2023.

11. Should a local board opt to maintain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

12. As the clubs submitted their applications for a new lease in November and December 2024, after the annual budget changes, staff recommend that the clubs be charged a rent fee of $1300 plus GST per annum to align with the Community Occupancy Guidelines 2012 (Updated July 2023) that was operative at the time of applications. In addition, a subsidised maintenance fee charge of $2500 and $5000 for exclusive use of the space per annum to cover property rates, structural maintenance is recommended, as per the occupancy guidelines.

13. The building insurance costs will be covered by the council.

14. Any rental charges can be reviewed at the renewal and expiry dates of the lease.

15. Site visits were conducted on 3 March 2024 and 21 May 2024, and the site was found to be well maintained, clean and tidy and fit for purpose, with maintenance and renewal works happening during that time. The premises are well utilised.

16. BHTC is an amateur sports club for the Beach Haven and wider community that encourages and actively manages safe and fun participation in the sport of tennis on an inclusive basis.

17. SPSC is a club that fosters and encourages the game of squash and other recreational activities for the North Shore community and other local communities.

18. Both clubs’ activities align with the Kaipātiki Local Board Plan 2023 outcomes below:

· Belonging and Wellbeing – Our people are engaged, connected, healthy, thriving, and are proud to live in Kaipātiki have the places and activities that enhance their lifestyles.

· Places and Spaces – Our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.

19. BHTC has been an integral part of Shepherds Park since the park was developed by the Birkenhead Council in the early 1970’s and their tennis and recreational activities at the park are recognised in the Kaipātiki Local Parks Management Plan 2024.

20. The SPSC’s squash sport and recreational activities are also aligned with the Kaipātiki Local Parks Management Plan 2024.

21. The land is held by Auckland Council in fee simple and classified as a Recreation Reserve, subject to the Reserves Act 1977. Public notification and iwi engagement are required prior to the grant of any community lease.

22. Staff presented to the Kaipātiki Local Board on the proposed new community leases at the workshop for Parks and Community Facilities on 2 April 2025. The local board provided direction to staff that a formal report proposing these new leases in line with the recommendations should be brought for a decision.

23. This report recommends that the community leases to BHTC and SPSC for Beach Haven Leisure Centre be granted for a term of five years commencing from 1 August 2025 with one five-year right of renewal.

24. If the local board decides to grant the proposed community leases, staff will work with the lessees to finalise the lease agreements.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / grant a new community lease to Beach Haven Tennis Club Incorporated for occupation and operation from the council-owned building at Beach Haven Leisure Centre for a leasing area comprising of approximately 99 square metres (more or less) of building space and 2135 square metres (more or less) of land for tennis courts on council-owned land located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland for a portion of the land legally described as LOT 159 DP 20048, LOT 160 DP 20048, LOT 161 DP 20048, LOT 162 DP 20048 and LOT 163 DP 20048, marked A and highlighted in red (as per Attachment A of the agenda report) subject to the following terms and conditions:

i) term – five years, commencing 1 August 2025, with one five-year right of renewal

ii) rent – $1300 plus GST per annum

iii) maintenance – $2500 plus GST per annum

iv) community outcomes plan – to be appended to the lease as a schedule of the lease agreement.

b) tuku / grant, a new community lease to Shepherds Park Squash Club Incorporated for occupation and operation from the council-owned building at Beach Haven Leisure Centre for a leasing area comprising of approximately 492 square metres (more or less) of building space on council-owned land located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland for a portion of the land legally described as LOT 159 DP 20048, LOT 160 DP 20048, LOT 161 DP 20048, LOT 162 DP 20048 and LOT 163 DP 20048, marked B and highlighted in orange (as per Attachment A of the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 1 August 2025, with one five-year right of renewal

ii) rent – $1300 plus GST per annum

iii) maintenance – $5000 plus GST per annum

iv) community outcomes plan – to be appended to the lease as a schedule of the lease agreement.

c) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), the Reserves Act 1977 and the Auckland Council standard form community lease agreement.

Horopaki

Context

25. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

26. Consideration of the progression of these new leases was identified and approved by the local board as part of its Customer and Community Services: Community Leases Work Programme 2024/2025 at the local board business meeting on 19 June 2024 (resolution number KT/2024/141).

27. The current and proposed new leases for the Beach Haven Leisure Centre at Shepherds Park are detailed in Table 1 below.

Table 1: Current and proposed new leases in the Beach Haven Leasure Centre

Group at Beach Haven Leisure Centre (Shepherds Park)

Lease expiry date

Building ownership

Area in square metres

Land

Beach Haven Tennis Club Incorporated

12 May 2022 – holding over on a month-by-month basis

Auckland Council

99 (more or less) building space and 2135 (more or less) tennis courts.

LOT 159 DP 20048

LOT 160 DP 20048

LOT 161 DP 20048

LOT 162 DP 20048

LOT 163 DP 20048

Shepherds Park Squash Club Incorporated

N/A

Auckland Council

492 (more or less) building space.

LOT 159 DP 20048

LOT 160 DP 20048

LOT 161 DP 20048

LOT 162 DP 20048

LOT 163 DP 20048

28. BHTC has been an integral part of Shepherds Park since the park was developed by the Birkenhead Council in the early 1970’s and SPSC has been at the Beach Haven Leisure Centre since 2013. Both their tennis and squash sports and recreational activities at the park are recognised in the Kaipātiki Local Parks Management Plan 2024.

29. Both clubs have applied for a new community lease at the Beach Haven Leisure Centre council-owned building.

30. The lease for BHTC expired on 12 May 2022, however, it is holding over on a month-by-month basis until terminated or a new lease is formalised.

31. A first-time new lease is being proposed to SPSC to formally operate from the leisure centre.

32. For a new lease at a council-owned building, it is of best practice to call for expressions of interest from community groups.

33. Local boards, however, have discretion to forgo seeking expressions of interest, where existing groups already provide identified community outcomes. In the current case, the building is suited to outcomes involving tennis and sport related activities and there is a demonstrated need for the incumbent groups in the area, and the incumbent are performing well and satisfy the requirements under the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023).

34. Staff sought feedback and direction from the Kaipātiki Local Board on the proposed new community leases at the workshop for Parks and Community Facilities on 2 April 2025 in which the local board indicated staff to present a formal report proposing these new leases in line with the recommendations.

Land and building

35. The land at Beach Haven Leisure Centre and tennis courts is legally described as LOT 159, LOT 160, LOT 161, LOT 162 and LOT 163 Deposited Plan 20048.

36. The land parcels are held by Auckland Council in fee simple and classified as a Recreation Reserve, subject to the Reserves Act 1977.

37. The Kaipātiki Local Parks Management Plan 2024 recognises and approves the tennis and sport (squash) recreational activities of the clubs at the park and the building premises.

38. The management plan notes the Shepherds Park’s recreation values, which include community leisure and recreation, fitness and exercise activities, organised sport and recreation and neighbourhood play space. It also outlines intentions to consider opportunities to expand the play offering at the park to service growing residential areas near the park, and to provide more inclusive play experiences, passive recreation and nature areas.

39. Both clubs have been in the park prior to this management plan and the applications align with the permitted activities of the land classification at the site.

Beach Haven Tennis Club Incorporated

40. BHTC is an amateur sports club for the Beach Haven and wider community that encourages and actively manages safe and fun participation in the sport of tennis on an inclusive basis.

41. Their current lease for Beach Haven Leisure Centre commenced on 13 May 2002 and provided an initial term of 10 years and for one 10-year right of renewal with final expiry on 12 May 2022 and is holding over on a month-to-month basis until terminated or a new lease is entered into. The club has now exercised this right of renewal and is seeking a new community lease to continue occupation and operation from the premises.

42. The leased area to the club comprises approximately 99 square metres (more or less) of building space and 2135 square metres (more or less) of land for two tennis courts.

43. A site visit was conducted on 3 March 2024 and the site was found to be well maintained, clean, tidy and fit for purpose.

44. The club has continuously invested in improving the premises by installing LED lights, Hello Club smart/online booking system, a new groomer for courts assessment and maintenance, etc.

45. The tennis club shares the building space with the SPSC and they usually work together with organising sport activities to motivate the local community into exercising and a healthy lifestyle.

46. The club submitted a comprehensive application including their financials and have all the necessary insurance in place.

47. The club’s financials are through membership and coaching fees, hireage of tennis courts, sponsorship/donations and grants.

48. They are open all week from morning to evening to suit their tennis programmes, coaching activities and tournaments.

Shepherds Park Squash Club Incorporated

49. SPSC is a club that fosters and encourages the game of squash, along with other recreational activities for the North Shore and surrounding communities.

50. A new community lease is being proposed for SPSC on the same terms and conditions as BHTC to formally occupy and operate from Beach Haven Leisure Centre.

51. They have never held a lease before; however, they have had direct relationship through Pools and Leisure rather than a lease relationship, co-managing and supporting the daily operations of the Beach Haven Leisure Centre premises since around 2013.

52. The leased area to the squash club comprises approximately 492 square metres (more or less) of building space, including four recently renovated squash courts.

53. A site visit was conducted on 21 May 2024 and the site was found to be well maintained, clean, tidy and fit for purpose.

54. The club has invested in improving the premises by installing a Hello Club smart/online booking system, soundproof absorption, renovations for the corridor and hallway, kitchen and stairwell, etc.

55. SPSC shares the building space with the BHTC and they usually work together with organising sport activities to motivate the local community into exercising and a healthy lifestyle.

56. The club submitted a comprehensive application including their financials and have all the necessary insurance in place.

57. The club’s financials are through membership and coaching fees, hireage of squash courts, sponsorship/donations and grants.

58. They are open all week from morning to evening to suit their squash and badminton programmes, for interclub and in-school competitions.

Tātaritanga me ngā tohutohu

Analysis and advice

59. Under the Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023), the recommended lease term for a council-owned building is five years with one five-year right of renewal, providing a 10-years term.

60. For a new lease at a council-owned building, it is best practice to call for expressions of interest from community groups. Local boards, however, have discretion to forgo seeking expressions of interest, where incumbent groups already provide identified community outcomes.

61. Staff sought feedback and direction from the Kaipātiki Local Board on the proposed new community leases at the workshop for Parks and Community Facilities on 2 April 2025 in which the local board indicated staff to present a formal report proposing these new leases in line with the recommendations.

62. This report recommends that the community leases to Beach Haven Tennis Club Incorporated and Shepherds Park Squash Club Incorporated at Beach Haven Leisure Centre for the council-owned building located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland be granted for a term of five years commencing from 1 August 2025 with one five-year right of renewal.

Public notification and engagement

63. Public notification is required under the Reserves Act 1977 prior to any lease being granted. Iwi engagement is also required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

64. The proposed new community leases to Beach Haven Tennis Club Incorporated and Shepherds Park Squash Club Incorporated for land and council-owned building, Beach Haven Leisure Centre, located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland was publicly notified.

65. The notification appeared in the North Shore Times on 15 May 2025 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 13 June 2025 (refer to Attachment B of the agenda report).

66. The cost of the public notification was met by the Parks and Community Facilities department of the council.

67. No submissions or objections to the notified proposal were received.

Assessment of the applications

Beach Haven Tennis Club Incorporated

68. BHTC was founded in September 1975 and then incorporated in July 1976 has been an integral part of Shepherds Park since the park was developed by the Birkenhead Council in the early 1970’s.

69. The club promotes and delivers recreation via tennis for children and adults of all genders. It is an amateur sports club for the Beach Haven and the wider community that encourages and actively manages safe and fun participation in the sport of tennis on an inclusive basis.

70. It welcomes adult beginners and provides opportunities to learn and develop their tennis playing skills and provides social through to regional level competition tennis encompassing adults of all ages and children from five years.

71. The club is one of 24 clubs affiliated with Tennis Northern, has a solid membership and currently stands as the 17th in size of the 24 clubs within this region (2023 TN Annual report).

72. Their active membership span ages five to 87 years across 300 members and continues to grow successfully. They cater to a full spectrum of tennis activities, all included within the membership fees. The current membership is composed of 55 per cent males and 45 per cent females.

73. The club prides themselves as a club that has more interclub teams per membership than any other Tennis Northern club and has been consistent winners of the top interclub men’s and women’s divisions for the last five years.

74. They are highly supportive of players whose interclub days are behind them and have an active silver membership, currently including 20 men and women over 70 years old who play regularly. Five of these members are over 80 years, highlighting tennis as one of the few social sports available to all age groups.

Shepherds Park Squash Club Incorporated

75. SPSC has been the resident squash club at the Beach Haven Leisure Centre since its foundation in 1974 with the women's group starting in the 1980s. Lyn Hardie was the driving force behind the women's teams.

76. It fosters and encourages the game of squash and other recreational activities for the North Shore community and other local communities.

77. It offers four recently renovated squash courts, four new AstroTurf outdoor tennis, futsal and hockey courts, plus pool and table tennis, making the club an excellent leisure hub for the local area.

78. Junior coaching continues to be heavily promoted and is well resourced with roughly 40 per cent of current membership, either junior or family members. A number of in-school programmes are run throughout the year to attract new members.

79. The club has an enviable record of competitive success in Auckland and has twice captured district (Superchamps) titles.

80. The club also offers indoor table tennis, pool and badminton options and continue to offer casual playing facilities.

81. Its membership has been stable at over 100 members since 2015, rising close to 120 across the full year over the last three years. The club will be focusing to increasing numbers in 2025 as they get closer to Olympics in 2028.

82. It also has around 150 regular and casual customers, ranging from children to seniors. The membership is composed of 73 per cent males and 27 per cent females.

83. Both clubs have invested in improving and upgrading the premises by installing a Hello Club smart/online booking system, installing LED lights, soundproof absorption, renovations for the corridor and hallway, kitchen and stairwell, a new groomer for courts assessment and maintenance etc.

84. Both clubs share the building space within the Beach Haven Leisure Centre and usually work together to organise sport activities that motivate the local community to exercise and lead a healthy lifestyle.

85. The clubs comply with all the conditions related to the land purposes and requirements, as well as the leisure centre’s sport activities. The financial accounts provided indicate that their funds are sufficient to meet their liabilities and are managed appropriately.

86. Both clubs hold all necessary insurance including current public liability cover in place.

87. A community outcomes plan is being negotiated with each club to identify the benefits they will provide to the community. This will be appended as a schedule to each lease agreement.

Tauākī whakaaweawe āhuarangi

Climate impact statement

88. The granting of the proposed new lease will have no impact on greenhouse gas emissions as the proposal does not introduce any new source of emission. A shared community space will, however, decrease overall energy use, as users will not consume energy at individual workspaces.

89. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

90. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy, and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

91. Asset improvements and maintenance undertaken by the council will aim for maximum re-use and recycling of existing material. This will be in alignment with the waste management hierarchy (prevention, reduction, recycle) to ensure minimum impact on greenhouse gas emission.

92. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

93. Climate change has low potential to impact the leases. The leased building is not on a coastal inundation zone. The building is near a flood-plain and flood-prone areas. This means areas predicted to be covered by flood water as a result of a one-in-100 year rainstorm event by river or surface flooding and low points in the ground that may flood.

94. Figure 1 below shows the leased area in comparison with flood plains and flood prone areas. The leased area is highlighted in red.

Figure 1: Auckland Emergency Management – Auckland’s Hazard Viewer – Shepherds Park

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

95. Council staff engaged with various internal council stakeholders to obtain feedback on the proposed new leases including Parks and Places Specialist, Area Operations Manager and Senior Maintenance Delivery Coordinator from within Parks and Community Facilities, Sport and Recreation Lead from Community Wellbeing and the Head of Service and Partner Delivery and Centre Manager from Pools and Leisure.

96. No objections or concerns were received. They were supportive of the proposed leases as they would include positive outcomes for the community and would allow for increased usage of the site.

97. The proposed new leases to the groups have no identified impact on other parts of the council. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

98. The proposed leases will benefit the community by enabling initiatives that aim to provide for sport and recreational activities, improving the health and wellbeing of the local communities. This benefits the community through increased levels of wellbeing and social inclusion and diversity for the Kaipātiki Local Board area and its surrounding communities.

99. Staff sought feedback and direction from the Kaipātiki Local Board on the proposed new lease at the workshop for Parks and Community Facilities on 2 April 2025. The local board indicated in-principal support of the proposed new lease.

100. The delivered activities align with the Kaipātiki Local Board Plan 2023:

Table 2: Kaipātiki Local Board Plan 2023 outcomes and objectives

Outcome

Objective

Key initiatives

Belonging and Wellbeing – Our people are engaged, connected, healthy, thriving, and are proud to live in Kaipātiki.

Opportunities to participate in the arts and sport are available and accessible.

Support participation in sport and recreation opportunities, including providing continued access to facilities and local reserves.

Places and Spaces – Our built environment is vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, meets our people’s needs, and has a low impact on our climate.

Our parks, playgrounds, and public spaces are fit-for-service, accessible, SunSmart, well maintained, and cost-effective.

Invest in the maintenance of facilities and assets in our parks, public spaces, and along the coast, and when they come up for renewal, consider how we can better meet community needs from our assets on a case-by-case basis, prioritising investment in our well-used and loved assets.

Tauākī whakaaweawe Māori

Māori impact statement

101. Iwi engagement is required under the terms of section 4 of the Conservation Act 1987 prior to any lease being granted.

102. Iwi engagement about the council’s intention to grant these new community leases for land and building at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland was undertaken in May 2025 with the 11 iwi groups identified as having an interest in the land within the Kaipātiki Local Board area. The engagement involved:

· An email to all iwi identified as having an interest in the area as captured in (as per Attachment C of the agenda report) containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

· No objections or requests for hui or kaitiaki site visits were received from the iwi and mana whenua groups.

103. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

104. These commitments are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

105. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

106. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

107. The lessee will, via an agreed community outcomes plan and through its activities, deliver Māori outcomes that are reflective of the local community.

Ngā ritenga ā-pūtea

Financial implications

108. Staff have consulted with the Financial Advisory Department of the council. No concerns were raised regarding the financial implications for the proposed new lease to the group.

109. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023) amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023. The updated guidance includes a susbsidised maintenance fee charge of $2500 and $5000 for exclusive use space per annum to cover property rates, structural maintenance is recommended, as per the occupancy guidelines.

110. The building insurance costs will be covered by the council.

111. As the clubs submitted their applications for a new lease in November and December 2024, after the annual budget changes, staff recommend the clubs to pay an annual rental fee of $1300 plus GST per annum to align with the Community Occupancy Guidelines 2012 (Updated July 2023) that was operative at the time of applications.

112. In addition, as the clubs are within a council-owned building, staff recommend an additional maintenance fee of $2500 for the tennis club and $5000 for the squash club, plus GST per annum.

113. The level of rent can be reviewed on renewal and at expiry of each lease.

114. There is no direct cost implications associated with the grant of these new leases to the clubs. However, ongoing maintenance and building compliance costs sit with the council.

115. If the local board chooses to retain the level of rent at current levels (see Table 3 below), there is no requirement to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue.

Table 3: Community lease summary and recommendations as per the Community Occupancy Guidelines 2012 (Updated July 2023)

Park/Adress

Group

Lease commencement date

Terms/rights of renewal

Current rent/maintenance fee

New rent/maintenance fee

Shepherds Park, 31-35 Cresta Avenue, Beach Haven

Beach Haven Tennis Club Incorporated

01/08/2025

Five years with one five-year right of renewal

Rent $1 plus GST per annum

§ Rent $1300 plus GST per annum

§ Maintenance $2500 plus GST per annum.

Shepherds Park, 31-35 Cresta Avenue, Beach Haven

Shepherds Park Squash Club Incorporated

01/08/2025

Five years with one five-year right of renewal

N/A

§ Rent $1300 plus GST per annum

§ Maintenance $5000 plus GST per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

116. Should the local board resolve not to grant the proposed community leases for the land and Beach Haven Leisure Centre building at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland, the ability of the Beach Haven Tennis Club Incorporated and the Shepherds Park Squash Club Incorporated to undertake all their current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

117. Without these leases, the clubs’ membership will decline, and they will struggle to deliver their community sport and recreational activities and commitments to support and encourage the health and wellbeing of the community.

118. Additionally, this may impact the ongoing maintenance, and the facilities are likely to fall into disrepair, even if renewal works and maintenance budget is allocated within the Parks and Community Facilities’ three-year work programme. The new leases will provide the clubs with security of tenure and enable them to attend to their community services.

Ngā koringa ā-muri

Next steps

119. Subject to the Kaipātiki Local Board’s decision, staff will work with Beach Haven Tennis Club Incorporated and the Shepherds Park Squash Club Incorporated on the new community leases terms and conditions for the site at Beach Haven Leisure Centre located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Site Plan Shepherds Park - Beach Haven Leisure Centre	135
b ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Public Notification Proposal to grant community leases at Shepherds Park	137
c ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Shepherds Park Mana Whenua interests	141

Ngā kaihaina

Signatories

Author

Jeimy Figueros Meza - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Kōkiri Report: Update Birkenhead Avenue / Onewa Road Intersection Upgrade Project

File No.: CP2025/17059

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek Kaipātiki Local Board’s support for the proposed Birkenhead Avenue / Onewa Road Intersection Upgrade to progress to public consultation and detailed design.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) carried out a study of Onewa Road to improve the efficiency of the corridor. As part of that study, a separate investigation was undertaken to upgrade the Birkenhead Avenue / Onewa Road intersection to address the discontinuity of the T3 lane between Birkenhead Avenue and Onewa Road, and also to address congestion issues due to the current layout.

3. A workshop was held with the Kaipātiki Local Board on 23 July 2025 to present the proposed improvements and the next steps (refer to Attachment A of the agenda report).

4. The project proposes to provide a continuous T3 lane on Birkenhead Avenue North connecting into the existing T3 lane on Onewa Road. The project will include:

· Addition of an extra left turn lane (T3) on Birkenhead Avenue North.

· Repurposing one of the general traffic lanes on south and west approaches to T3.

· Reduction of one through lane on Birkenhead Avenue northbound approach.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tautoko / support the proposed Birkenhead Avenue / Onewa Road intersection upgrade to progress to public consultation and detailed design.

Horopaki

Context

5. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

6. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate – AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to, provides clear reasons for that decision.

7. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide the decisions relating to the delivery of the following project:

a) Onewa Road Corridor Improvements Project.

8. This project is a ‘Consult’; therefore, AT is working with the local board to ensure the public, through their elected members, have a strong voice and influence on the solutions implemented.

Tātaritanga me ngā tohutohu

Analysis and advice

9. Included in the consultation for the Onewa Road Corridor Improvements the community had the opportunity to provide early submission to the Birkenhead Avenue proposed intersection changes.

10. 85 per cent of people who submitted on the Birkenhead Avenue / Onewa Intersection Project supported an upgrade of the intersection and indicated the proposal would improve their travel experience.

11. This intersection is particularly busy with approximately 45,000 vehicles per day passing through as well as up to 57 buses per hour.

12. Over 6,000 people travel through the intersection per hour during the peak period.

13. The project proposes to provide a continuous T3 lane on Birkenhead Avenue North connecting into the existing T3 lane on Onewa Road.

14. It is expected that the proposed design will greatly reduce the delay for buses (16 buses per hour) and Higher Occupancy Vehicle (HOV) users by 30% (approximately 24 seconds reduction in average intersection delay in the morning peak hours).

15. The proposal will provide travel time savings, productivity improvement as well as reliability benefits for bus users.

16. The project includes:

· Addition an extra left turn lane (T3) on Birkenhead Ave North

· Repurpose one of the general traffic lanes on south and west approaches to T3

· Reduction of one through lane on Birkenhead northbound approach

The usable space of the island on the northeast corner won’t be reduced.

17. The project proposal is shown in the image below:

A map of a road junction

AI-generated content may be incorrect.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. AT engages closely with Auckland Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

19. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The improvements proposed in the Birkenhead Avenue / Onewa Road Intersection Project does not impact on council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The Birkenhead Avenue / Onewa Road Intersection Upgrade Project has been workshopped with local board members on 23 July 2025.

22. This proposal has been designed to accommodate projected traffic growth over the next few years and members were advised that many iterations of this proposal were considered to get to this current proposal.

23. At that workshop local board members indicated their support for this project and provided local insights which were noted to be considered for the final detailed design following consultation.

24. With the local board’s support, this project will proceed to public consultation and detailed design.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

26. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

27. This report does not seek a significant decision in relation to land or a body of water, so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

28. The Birkenhead Avenue / Onewa Road intersection upgrade project has no financial implications for the local board and will be delivered by Auckland Transport subject to budget allocation in future financial years.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The proposed construction of any project can be affected by a range of factors including weather, contract availability or discovery of previously unidentified factors like unmapped infrastructure. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects.

30. Local board members have identified the need to obtain approval/consent regarding the impact to the landscaping of the Zion Hill Reserve as an area of 24m² is necessary for road widening. This will be followed up by the AT project team.

Ngā koringa ā-muri

Next steps

31. With support from the Kaipātiki Local Board the project will progress to public consultation, anticipated in August/September 2025, and progress to detailed design.

32. Construction is estimated in the financial year 26/27 but still subject to budget allocation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Workshop presentation 23 July 2025 - Birkenhead Avenue / Onewa Road Intersection Improvement	149

Ngā kaihaina

Signatories

Author

Marilyn Nicholls - Elected Member Relationship Partner, Auckland Transport

Authorisers

Chris Martin - Road Network Optimisation Manager, Auckland Transport

John Gillespie - Head Stakeholder & Community Engagement, Auckland Transport

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2024/2025

File No.: CP2025/12990

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2025, and the overall performance for the financial year against the approved 2024/2025 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Kaipātiki Local Board and includes financial performance and delivery against work programmes for the 2024/2025 financial year. The work programme is produced annually and aligns with Kaipātiki Local Board Plan outcomes.

3. Ninety-eight activities within the approved work programmes have a Green RAG status (activities that were completed in 2024/2025 or have progressed as expected).

4. Seventeen activities have an Amber RAG status (activities that were expected to be completed this financial year which have been delayed until the first quarter in 2025/2026, activities that have not progressed as expected, or activities that are on hold).

5. Twelve of the activities have a Red RAG status (activities that were not delivered, activities that were expected to be completed this year which were delayed until after the first quarter in 2025/2026, activities that are significantly delayed, or activities that are on hold with significant issues).

6. Five activities have a Grey RAG status (activities that have been cancelled or deferred during the year).

7. Key activity achievements from the 2024/2025 work programme include:

· Delivered the 2025 Kaipātiki Movies in Parks at Te Kaitaka/Greenslade Reserve, Northcote on Friday 14 March to an estimated 4,000 attendees.

· Completed the renewal of the exterior walls, windows and doors of the football club rooms at Onepoto Domain

· Completed the installation of the permanent baseball backstop and fencing at Stafford Park

· Installed four large bins (240L) in the Kaipātiki Local Board area to provide extra capacity in key public spaces in response to the reduction in the total number of bins.

· Completed the renewal of the area under the Le Roys Bush lookout to ensure the lookout is maintained and safe for use

· Adopted the Kaipātiki Play Plan 2025 adopted on 9 April 2025

· Achieved accreditation as a Committed Welcoming Community in June 2025

· Completed the playground and park amenities upgrade at Taurus Crescent Reserve

· Completed the upgrade and renewal of the playground at Little Shoal Bay Reserve.

8. Key activities not delivered / not progressed as expected include:

Table 1: Key work programme activities that haven’t progressed as expected.

Activity nam e	RAG status	Activity status	Quarter 4 update
Lindisfarne Park - renew play equipment	Red	In progress	Current status: Resource consent for the shade sails is granted, replacement of swings and refurbishment of the carousel done this financial year Next steps: Shade sails planned to be installed in November 2025.
Kaipātiki - approved storm damaged assets remediation work	Red	On hold	Current status: Francis Kendall is the next project to be renewed. Detail design complete. No budget available. Next steps: Apply for concession and easement to do works in Department of Conservation's land.
Rangatira Reserve - remediate storm damage	Red	In progress	Current status: Physical works currently underway for Telephone Road Reserve and Rangatira Reserve - 16 McGlashen Place. Telephone Road Reserve progress has reached 100 per cent of completion. Next steps: Practical completion and close out project.
Lindisfarne Hall - Northcote Pre-school lease	Red	In progress	The local board requested staff consult on leasing options for Lindisfarne Hall at their workshop in Q4. Staff have investigated and will provide advice to the local board at a workshop in Q1 of 2025/2026. A formal report will be presented on this item in September 2025.
Glenfield Hall Domain: Glenfield-Girl Guides Glenfield	Red	In progress	Girl Guides' head office who are looking to optimise their property portfolio. Staff has requested Girl Guides to make a decision asap so we can inform the local board and ensure a smooth transition to another community group.
Tui Park: Beach Haven-Girl Guides	Red	In progress
Little Shoal Bay - Birkenhead Sea Scouts lease	Red	In progress	Expired lease is holding over on a month-by-month basis. A memo for a new lease will be sent through to the local board or a workshop will be booked if required for feedback/direction within Q1 of 2025/2026.
Northcote War Memorial Hall: ground floor lease, Northcote Point	Red	In progress	Work was temporarily on-hold while removal works of asbestos containing material was being carried out. The roof is being removed before the carpentry and electrical works can start. The completion date has been pushed out to mid-July 2025, pending on confirmation from the contractors. Leasing staff will keep monitoring the building works until it is suitable for community occupation.
Tui Park - Scout Association of New Zealand - Beach Haven Scouts lease	Red	In progress	A memo for a new lease will be sent through to the local board and a workshop will be booked if required for feedback/direction in August 2025.
Birkenhead Library: Citizens Advice Bureau - Birkenhead	Red	In progress	Senior leasing staff have met with the Citizens Advice Bureau's regional office to discuss their new funding model. CAB officers will now visit all their sites across the Auckland region in the next six months. Leasing staff will wait for the confirmed sites for lease space needed and progress all agreed leases across 21 local boards. No individual leases will be worked on separately at this stage until final negotiations are made.
90 Bentley Avenue - Citizens Advice Bureau Glenfield lease	Red	In progress
Shepherds Park - Proposed Marae Development lease	Red	In progress	Staff have been engaging with iwi to get their views on the proposed lease. Iwi engagement concluded at the end of Q4. Staff will be advising the local board on the results of this engagement at a workshop in Q1 before undertaking public notification.
A F Thomas Park: North Shore Takapuna Golf Limited	Grey	Deferred	Auckland Council has completed a feasibility study on improving flood resilience at AF Thomas Park. The confirmed design supports both flood storage and recreational use. Future recreational activities, including the potential for a golf offering, will be shaped through community consultation to explore suitable options for the remaining green space. Anticipating these works, the local board resolved in Q1 of 2024/2025 to defer issuing a new commercial lease until the project scope and strategic assessment for the park are further refined, and the outcomes of public consultation in the second quarter of the 2025/2026 financial year are known.
Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places	Grey	Cancelled	The project was cancelled as of July 2025, and its scope has been bundled under Project #30462 for delivery. This has been cancelled as most of the parks named in tranche one have had their signage addressed through other projects such as Te Ara Awataha and the TKR bilingual exemplar park programme.
Birkdale Kauri Kids - renew community facility	Grey	Cancelled	Project cancelled in April 2025 as Early Childhood Education services have been awarded to a community provider.
(OLI) Birkenhead War Memorial Park - deliver master plan One Local Initiative	Grey	Deferred	Project on deferred - Future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated. Temporary toilets and changing room facilities workshopped with the local board and report being delivered to local board.

9. Qualifying budgets of unfinished activities will be carried forward into 2025/2026 work programmes.

10. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2025.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the integrated performance report for quarter four ending 30 June 2025.

b) tuhi tīpoka / note the minor change made under staff delegation to the following Customer and Community Services work programme activities:

i) $20,400 was transferred to ‘Beach Haven – renew coastal connections’ (ID 46390) from ‘Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals’ (ID 36683) - (project underspend/not required for FY25).

ii) $82,500 was transferred to ‘ActivZone renew exterior retaining walls and drainage’ (ID 43974) from ‘Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals’ (ID 36683) - (project underspend/not required for FY25).

c) tuhi tīpoka / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2025.

Horopaki

Context

11. The Kaipātiki Local Board has an approved 2024/2025 work programme for the following:

· Customer and Community Services (resolution number KT/2024/141)

· Local Environmental (resolution number KT/2024/138)

· Plans and Places; (resolution number KT/2024/140)

· Auckland Emergency Management (resolution number KT/2024/164)

· Local Governance. (resolution number KT/2024/139).

12. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

13. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

14. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 2: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2024/2025 which are not expected to be completed until after the first quarter in 2025/2026, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2024/2025 which are now expected to be completed in the first quarter in 2025/2026, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2025.

15. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

Table 3: The key activity updates from quarter four 2024/2025

Activity name	RAG status	Activity status	Quarter 4 update
Kaipātiki Local Board Engagement	Green	Completed	This quarter, we hosted a final community forum ahead of the election period and advanced our new community engagement strategy through a workshop and formal adoption by the local board. We supported the development of the 2025/2026 work programme and secured increased engagement funding. Community outreach included meetings with Westlake Girls High School, Harbour Sport and various networking groups. We assisted the Elections team with drop-in sessions to encourage diverse candidate participation and supported civic education initiatives in local high schools. Additionally, we contributed to workshops and community meetings for the Making Space for Water initiative and the AF Thomas Golf Course project.
Kaipātiki Welcoming Communities	Green	Completed	The local board achieved accreditation as a Committed Welcoming Community in June 2025. The Welcoming Communities coordinator grew engagement between local ethnic groups, community organisations, council services and new residents through brokering relationships and practical support. New welcoming activities were trialled: in Q4, these included Treaty of Waitangi education workshops hosted by Birkenhead Library and Northshore Chinese Association in Northcote; a water safety workshop hosted by Northshore Chinese Association. The impact of the coordinator’s work became visible in council and community partners practices and activities: in Q4, there was an increased participation of ethnic groups in the annual Matariki festival; a focus on welcoming new residents at the inaugural Northcote World of Culture event, in collaboration with Auckland Transport and Pest Free Kaipātiki; promotion of outreach programmes to new residents (e.g. eye health, hospice services).
Kaipātiki Ecological Volunteering Programme (Local Parks)	Green	Completed	A total of 1,625 volunteer hours were recorded this quarter, an increase on Q3 which reflects the start of a busy planting season. So far this planting season we have seen 10 of the 18 planned plantings completed, with a total of 3,274 plants planted. Some standout plantings have occurred at Tuff Crater, with new ecologically important areas being converted from mown grass to planting, and also at Rangatira Reserve which has benefited from the Strengthening Reserves Programme. Planting is the focus this time of year, but there have also been some incredible outcomes occurring alongside the plantings. Rangers hosted a LeRoy’s Bush guided walk and a pest plant training session this quarter. Predator Free Kaipātiki hosted training sessions and have progressed their bowling green planting with construction of the koru path and infilling of additional species in the bowling green and other reserve areas.
Kaipātiki - Play Advocacy	Green	Completed	Kaipātiki Play Plan 2025 adopted on 9 April. Library play supported at two branches. Sidelines Play Box gifted to one sports club on the local board's behalf. Eight tree swings bought on the local board's behalf, with scouting underway for locations. Funding allocated to Harbour Sport to support outcomes from Neighbourhood Play System work in Beach Haven.
Taurus Crescent Reserve - upgrade playground and park amenities	Green	Completed	Project was completed April 2025.
Birkenhead - install heritage signage	Green	Completed	Project was completed July 2025.
Wairau industrial pollution monitoring and compliance	Green	Completed	For the Wairau compliance blitz, a total of 85 businesses have been visited, with 82 identified as Industrial Trade Activity (ITA) sites. Some inspections are still to be completed, with most outstanding sites having requested appointments. Of the ITA sites inspected, 43 were compliant and 39 were non-compliant. Of the non-compliant sites, five have since achieved compliance, while the remainder have been followed up and are still working through the necessary requirements. Three abatement notices have been issued to date and follow up work is continuing to progress the remaining non-compliant sites towards compliance.
Kaipātiki ecological restoration contracts	Green	Completed	The final quarter comprised a range of activities completed in accordance with the scheduled works programme. Key actions included pest animal control and monitoring focused on rats and possums, alongside pest plant control at approved sites throughout the contracted area. A notable decline in Requests for Service (RFS) was recorded during this period, primarily reflecting a seasonal reduction in wasp-related reports

Changes to the local board work programme in quarter four

Cancelled activities

16. The following activity was cancelled from the current work programme in quarter four:

Table 4: The cancelled activities from quarter four 2024/2025

Activity name	RAG status	Activity status	Quarter 4 update
Kaipātiki - Te Kete Rukuruku - Māori naming of parks and places	Grey	Cancelled	The project was cancelled as of July 2025, and its scope has been bundled under Project #30462 for delivery. This has been cancelled as most of the parks named in tranche one have had their signage addressed through other projects such as Te Ara Awataha and the TKR bilingual exemplar park programme.
Birkdale Kauri Kids - renew community facility	Grey	Cancelled	Project cancelled in April 2025 as Early Childhood Education services have been awarded to a community provider.

Activities with changes

17. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes, and they were made by staff under delegation.

Table 5: Minor change to the local board work programmes

ID/Ref	Work Programme Name	Activity Name	Change	Reason for change	Budget Implications
46390	Customer and Community Services	Beach Haven – renew coastal connections	The cost of the works for this project increased by $20,400.	The scope of project changed to ensure a step free path was included.	These cost increases have been funded from Little Shoal Bay renewals – shoreline adaptation plan project as funds allocated for this financial year will not be spent due to project delays.
43974	Customer and Community Services	ActivZone renew exterior retaining walls and drainage	The cost of the works for this project increased by $82,500.	Urgent drainage work was needed to protect interior from flood damage.

Key activity achievements from the 2024/2025 work programme

18. The key achievements in the delivery of the local board work programmes for 2024/2025 include:

Table 6: The key activity achievements from the 2024/2025 work programmes

Activity name	RAG status	Activity status	Quarter 4 update
Movies in Parks - Kaipātiki	Green	Completed	The 2025 Movies in Parks Kaipātiki event was successfully delivered at Te Kaitaka/Greenslade Reserve, Northcote on Friday 14 March to an estimated 4,000 attendees.
Community Safety and Well-being - Kaipātiki	Green	Completed	Between April and May 2025, North Harbour Community Patrol (NHCP) volunteers dedicated a total of 761.95 hours to community safety, covering nearly 2,765 km on patrol. In April, volunteers recorded 356.45 hours and covered 1,538.5 km, followed by 405.5 hours and 1,226 km in May. Unfortunately, data for June was not available at the time of this report. Night patrols remain the preferred deployment, with 18 shifts in both April and May, compared to 4- and 8-day shifts, respectively, targeting higher-risk periods. To boost effectiveness, both patrol vehicles are now equipped with EROAD (Electronic Road) systems, providing live tracking, driver monitoring, route analysis, and video recording to enhance safety, accountability, and support for police investigations. Responding to increased taskings from NZ Police, NHCP has expanded foot patrols, particularly in public areas like town centres. Volunteers continue to engage with local agencies, attend events, report incidents, and gather intelligence in highrisk zones. NHCP’s presence and responsiveness are key to building safer communities. Encouragingly, volunteer numbers are growing, with strong interest from new members further strengthening NHCP’s capacity to support police and local safety efforts.
Anzac services Kaipātiki	Green	Completed	The Birkenhead and Glenfield services saw a combined attendance of 1,800, while the Northcote Anzac Day Services attracted 450 participants. These events were successfully delivered in collaboration with Kaipātiki Community Facilities Trust, supporting a community-led approach to deliver relevant and diverse services that connect the community.
Activation of community led venue partners Kaipātiki	Green	Completed	In Q4, before the closing of the Highbury Community House due to mould, the House held Matariki Whanau art classes. There was a mix of ages and ethnicities that attended the 2 classes with 24 people attending. Bayview Community Centre held a successful clothing swap in quarter 4, with clothes having been donated from other community centres across the North Shore. Over 100 people attended the swap. Glenfield Community Centre took the lead role in the ANZAC Commemoration in partnership with Kaipātiki Community Facilities Trust and Auckland Council. Beach Haven Community House held a 6-week course community beginners Te Reo Course with 24 people attending. Birkdale Community House hosted their annual Matariki local community evenings of workshops and kai with 150 attending. Marlborough Park Youth Hall held an Open Day Celebration in May. This was the official opening of the Marlborough Park Youth Hall under Youthtown management. The day was attended by over 600 people.
Youth voice and youth-led initiatives Kaipātiki	Green	Completed	Updates from this quarter from Kaipātiki Facilities Trust (KCFT): · Converge completed at Glenfield and Birkenhead College. This is a popular initiative providing youth voice to the Kaipātiki Local Board (KLB). It will continue under the 25/26FY work programme. · Children and Student Panels is a long standing, 15-year youth voice initiative now involving 21 schools. This quarter the primary schools provided feedback on "Policing in your community" and the colleges on "Civics" with the support of the AC Operation and Policy staff. Report has been distributed. · Kaipātiki Local Youth Board (KLYB) is currently led by the Youth Board Navigator. KCFT is exploring a new three-year cycle for the KLYB, aligned with the Local Boards electoral term, based on encouraging feedback. Building on the momentum of converge, AC Operations & Policy staff will be actively involved through the KLYB term to support this evolving governance and leadership model.
A.F. Thomas Park Service Assessment - year one	Green	In progress	The assessment of the parks sport and recreation service outcomes is being developed in collaboration with the Policy and Community Wellbeing teams. This will inform the flood resilience work being undertaken by the Healthy Waters team.
Onepoto Domain (Football club rooms) - renew exterior walls, windows and doors	Green	Completed	Project completed September 2024.
Stafford Park - install permanent baseball backstop and fencing	Green	Completed	Project completed February 2025.
Kaipātiki - rubbish bin renewal	Green	Completed	Project completed November 2024.
Le Roys Bush - enclosure of lookout	Green	Completed	Project completed December 2024.

Overview of work programme performance

Customer and Community Services work programme

19. In the Customer and Community Services work programme, there are 88 activities with a green RAG status, 15 activities with an amber RAG status, 12 activities with a red RAG status and 5 activities with a grey RAG status. Activities with significant impact are discussed below:

Table 7: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Quarter 4 update
Lindisfarne Park - renew play equipment	Red	In progress	Current status: Resource consent for the shade sails is granted, replacement of swings and refurbishment of the carousel done this financial year. Next steps: Shade sails planned to be installed in November.
Kaipātiki - approved storm damaged assets remediation work	Red	On hold	Current status: Francis Kendall next project to be renewed. Detail design complete. No budget available. Next steps: Apply for concession and easement to do works in Department of Conservation's land.
Rangatira Reserve - remediate storm damage	Red	In progress	Current status: Physical works currently underway for Telephone Road Reserve and Rangatira Reserve - 16 McGlashen Place. Telephone Road Reserve progress has reached 100% of completion. Next steps: Practical completion and close out project.
Lindisfarne Hall - Northcote Pre-school lease	Red	In progress	The local board requested staff consult on leasing options for Lindisfarne Hall at their workshop in Q4. Staff have investigated and will provide advice to the local board at a workshop in Q1 of 2025/2026. A formal report will be presented on this item in September 2025.
Glenfield Hall Domain: Glenfield-Girl Guides Glenfield	Red	In progress	Girl Guides' head office is looking to optimize their property portfolio. Staff has requested Girl Guides to make a decision ASAP so staff can inform the local board and ensure a smooth transition to another community group.
Tui Park: Beach Haven-Girl Guides	Red	In progress
Little Shoal Bay - Birkenhead Sea Scouts lease	Red	In progress	Expired lease is holding over on a month-by-month basis. A memo for a new lease will be sent through to the local board or a workshop will be booked if required for feedback/direction within Q1 of 2025/2026.
Northcote War Memorial Hall: ground floor lease, Northcote Point	Red	In progress	Work was temporarily on-hold while removal works of asbestos containing material was being carried out. The roof is being removed before the carpentry and electrical works can start. The completion date has been pushed out to mid July 2025, pending on confirmation from the contractors. Leasing staff will keep monitoring the building works until it is suitable for community occupation.
Tui Park - Scout Association of New Zealand - Beach Haven Scouts lease	Red	In progress	A memo for a new lease will be sent through to the local board and a workshop will be booked if required for feedback/direction in August 2025.
Birkenhead Library: Citizens Advice Bureau - Birkenhead	Red	In progress	Senior leasing staff have met with the Citizens Advice Bureau's regional office to discuss their new funding model. CAB officers will now visit all their sites across the Auckland region in the next six months. Leasing staff will wait for the confirmed sites for lease space needed and progress all agreed leases across 21 local boards. No individual leases will be worked on separately at this stage until final negotiations are made.
90 Bentley Avenue - Citizens Advice Bureau Glenfield lease	Red	In progress
Shepherds Park - Proposed Marae Development lease	Red	In progress	Staff have been engaging with iwi to get their views on the proposed lease. Iwi engagement concluded at the end of Q4. Staff will be advising the local board on the results of this engagement at a workshop in Q1 before undertaking public notification.
Review the Kaipātiki Connections Network Plan	Amber	In progress	The final draft Connections Plan has been completed and is scheduled to be presented to the local board at a business meeting in September 2025. (Q1 of FY 2025/2026).
Kaipātiki -Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two	Amber	In progress	The whakarewatanga was held in June with iwi, Northcote College and the local community. Entry signage with the dual name has been installed in the park and the narrative unveiled as part of the whakarewatanga event. Names for Eskdale and Kaipātiki esplanade sites are being confirmed and will be presented to the local board in August 2025. Funding has been requested to carry forward to complete tranche two.
Northcote War Memorial Hall - renewal of roof	Amber	In progress	Current status: Physical works underway and is expected to be completed in late July 2025. Next steps: Complete physical works.
Heath Reserve - upgrade playground and park amenities	Amber	On hold	Current status: The project does not have budget in this financial year, so it is on-hold. Next steps: Progress the project when budget is available.
Park Reserve - renew playground	Amber	On hold	Project on Hold, no budget in FY25 but will recommence in FY26.
Witheford Scenic Reserve & Kaipātiki Esplanade Reserverenew track	Amber	In progress	Current status: Witheford Scenic Reserve - Physical Works completed and practical completion certificate issued. Witheford Tracks is now open. Next steps: Project closure. Awaiting budget and approval to proceed with detailed scoping and design works; this is included in the 2025/2026 – 2026/2027 draft work programme.
Beach Haven - develop new basketball court	Amber	In progress	Current status: Determining suitability of basketball court at Tui Park following feedback from workshop. Engaging with Girl Scouts for early comments/feedback. Next steps: Prepare memo for local board for feedback.
Kaipātiki Park - renew field one	Amber	In progress	Current status: Physical works currently undertaken. Foundations for lights were poured and cable ducting installed. Next steps: Light poles, fittings and cabling has been installed. Install montrose box, lighting controls and electrical hook up in early July. Planning on having light operational in July. Award contract for field #1 surface renewal in July
Hinemoa Park: Northcote and Birkenhead Yacht Club Incorporated	Amber	In progress	Report ready to present at business meeting on 20 August 2025.
Shepherds Park - Beach Haven Squash Club lease	Amber	In progress
Shepherds Park - Beach Haven Tennis Club lease	Amber	In progress
Birkenhead War Memorial Park - Mairangi Players Inc. lease	Amber	In progress	A report will be presented to the local board at business meeting in quarter one of the 2025/2026 year.
Jessie Tonar Reserve - Tenshin Aikido lease	Amber	In progress
Birkenhead War Memorial Park - North Shore Model Railway Club Inc. lease	Amber	In progress

Local Environmental work programme

20. In the Local Environmental work programme, there are eight activities with a green RAG status, one activity with an amber RAG status, zero activities with a red RAG status and zero activities with a grey RAG status.

Table 8: Local Environmental activities with significant impact

Activity name	RAG status	Activity status	Quarter 4 update
Hinemoa Park – Repair Pontoon	Amber	In progress	An engineer’s estimate has confirmed the total construction cost for the combined renewal of the Hinemoa Street boat ramp and pontoon at $1.8 million (including 30 per cent contingency). This is an increase in cost from previous estimates. This was discussed with the local board at a workshop on 14 May 2025, where staff outlined the application of the Council's Better Value Projects principles. Following the workshop, the board requested the project be brought to a business meeting to enable formal feedback on the revised scope and cost. A service level assessment of the project has also been completed by Parks and Community Facilities, confirming continued support for both the boat ramp and pontoon asset renewals. The project team recommend that the board endorse procurement for both renewals as a single project, noting the cost efficiencies of delivering works in parallel. In a business meeting held in July 2025 Kaipātiki Local Board confirmed its support for the preferred delivery approach.

Plans and Places work programme

21. In the Plans and Places work programme, there are zero activities with a green RAG status, one activity with an amber RAG status, zero activities with a red RAG status and zero activities with a grey RAG status. Activities with significant impact are discussed below:

Table 8: Plans and Places activities with significant impact

Activity name	RAG status	Activity status	Quarter 4 update
Beach Haven/Birkdale Heritage trail brochure	Amber	In progress	The project has been delayed due to reviewer's ill health. The local board will be provided with content to approve/comment on via email before September. The final trail will be delivered in September/October.

Auckland Emergency Management work programme

22. In the Auckland Emergency Management work programme, there is one activity with a green RAG status, zero activities with an amber RAG status, zero activities with a red RAG status and zero activities with a grey RAG status.

Local Governance work programme

23. In the Local Governance work programme, there is one activity with a green RAG status, zero activities with an amber RAG status, zero activities with a red RAG status and zero activities with a grey RAG status.

Carry forward activities

24. The Lead Financial Advisors are identifying projects from the local board’s 2024/2025 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2025/2026 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

26. The local board has invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level.

Table 9: Update of activities with a direct impact on climate in quarter four 2024/2025

Activity name	RAG status	Activity status	Quarter 4 update
Climate Action Activation Programme – Kaipātiki	Green	Completed	The Travel Lightly Project continues to hold regular bike repair events utilising the bike repair trailer. Funding has supported development of a toolbox of techniques for encouraging sustainable transport to sport. The project engaged hockey team captains and coaches with four teams participating in the Travel Lightly Cup process. The community houses finalised activities this quarter. Birkdale and Beach Haven Community Houses have been progressing activities around sustainable gardening and water saving. Highbury Community House has set up a composting system, their new Pātaka Kai unit is completed, and painting is underway. Glenfield has received its recycling station and greenhouse, which will be installed in the demonstration garden. Bayview has been working with Men’s Shed to upgrade local ‘Little Libraries’ using recycled materials.
Pest Free Kaipātiki strategy implementation	Green	Completed	Pest Free Kaipātiki ran a series of ‘Pestival’ events this quarter to engage with past, current and new predator control volunteers. A key focus has been on attracting and training new volunteers and encouraging increased data collection through the Trap.nz programme. Volunteer predator control now covers 30 reserves. Winter planting programmes are well underway with 770 plants planted and another 2800 planned. The Pest Plant Buffer Programme is nearing completion, having conducted 960 property visits, with 63 per cent of households actively participating in pest plant identification, control, education and data collection. With regional funding support, Pest Free Kaipātiki collaborated with six other restoration network groups across Auckland, hosting two events to exchange expertise and insights. Volunteer contributions have been substantial, totaling around 1200 hours during this period. Educational engagement has remained strong, with school sessions logging 972 classroom hours and 302 out-of-class hours with students taking part in restoration efforts. This financial year, students have accumulated a total of 3,465 hours of learning and participation through Pest Free Kaipātiki’s school programme.
Kaipātiki Project	Green	Completed	Kaipātiki Project facilitated 61 community group volunteer sessions in the Eskdale and Witheford Reserve network, totaling over 900 volunteer hours, and 17 corporate events, totaling 1064 volunteer hours. They removed 6200 kilograms of weeds. Pest trapping was conducted for the April pulse. Another successful year of Ecofest was held with 66 events and over 2000 participants in North Auckland. Garden and nursery volunteering, held twice per week, has accumulated 5750 volunteer hours year to date, and 123 new volunteers have been inducted this year. EcoHub support volunteer hours this year were 910 hours. Eighty-four events and workshops were held this year with over 1421 participants. During quarter 4, Kaipātiki Project hosted visitors including a delegation from New Taipei City Environmental Protection Department, Dan Bidois - Member of the New Zealand Parliament and Meridian Energy to film with the team and volunteers. On 8 June they hosted the premier of 'Heal the Hauraki' documentary for the episode filmed at Kaipātiki Project.
Kaipātiki – Auckland Urban Forest (Ngahere) Strategy – Planting Plan	Green	In progress	Current status: FY25 budget has fully spent, all planted trees are handover into maintenance programme. Next steps: Confirm FY26 budget and forecast FY26 spending.
Para Kore Zero Waste Northcote	Green	Completed	The Zero Waste Activator worked with a class at Northcote Intermediate focusing on deconstruction in Northcote supporting their material world Science Fair projects over an eight-week period. The activator also ran a lesson at Northcote College for a group of learning support students about recycling. The practical sessions on food waste with Kāinga Ora customers continued with residents at the Greenslade buildings. Three sessions were delivered with 18 participants. Food waste separation work continued at Food City and has now been handed over to the property manager to continue. A visit to the Pataka Kai at Awataha Marae offered an opportunity to ensure that their composting initiative is continuing. They are being supported in this by a Muslim volunteer organisation. The final core group meeting to close the work on the Zero Waste Action Plan provided an opportunity to introduce team members who will be continuing the Zero Waste work in Kaipātiki.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. When developing the work programmes, council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. This report informs the Kaipātiki Local Board of the performance for quarter four ending 30 June 2025 and the performance for the 2024/2025 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

Table 10: Update of activities with a direct impact on Māori in quarter four 2024/2025

Activity name	RAG status	Activity status	Quarter 4 update
Local implementation of Ngā Hapori Momoho (Thriving Communities strategic action plan)- Kaipātiki	Green	Completed	The interim Community Broker has continued to actively engage with community groups and council stakeholders, including KCFT, Kāinga Ora, local libraries, and the Recovery Office. These ongoing connections have helped strengthen collaboration and support across the Kaipātiki community. A key focus this quarter has been the coordination of Matariki 2025 celebrations. The broker has provided Coordination support alongside Te Waka Kerewai to ensure inclusive and well-organised community events. The broker has been having conversations with Neighbourhood Support about a pilot to enhance community resilience in Bayview. This includes supporting initiatives led by the Bayview Community House and fostering stronger local networks to improve emergency preparedness and wellbeing.
Manaakitanga Kaipātiki	Amber	In progress	All planned Initiatives have been delivered or are being supported by staff. Kaipātiki Project’s Pā Harakeke Community Planting Day was delayed due to bad weather. This event has been rescheduled and will deliver in July 2025. Staff are working with Te Kamaka Marae to support the delivery of the Art and Craft Expo which has been delayed due to Te Kamaka Marae being closed and the committee in recess, planning is underway for this event to be delivered in Q1 FY26.
Matariki Activations – Kaipātiki	Green	Completed	In Q4, funding was distributed to community groups that applied through the Expression of Interest (EOI) process facilitated by Te Waka Kerewai. Planning and delivery of Matariki activations took place throughout the quarter, resulting in over 10 community-led events across Kaipātiki during the Matariki period. These events provided opportunities for the Kaipātiki community to come together to learn about, celebrate, and reflect on the significance of Matariki. The celebrations were diverse, inclusive, and reflective of the community’s unique identity. Evaluation and reflections from these events will be gathered in Q1 to inform the ongoing development and growth of Matariki celebrations in Kaipātiki.
Kaipātiki Welcoming Communities	Green	Completed	The local board achieved accreditation as a Committed Welcoming Community in June 2025. The Welcoming Communities coordinator grew engagement between local ethnic groups, community organisations, council services and new residents through brokering relationships and practical support. New welcoming activities were trialled: in Q4, these included Treaty of Waitangi education workshops hosted by Birkenhead Library and Northshore Chinese Association in Northcote; a water safety workshop hosted by Northshore Chinese Association. The impact of the coordinator’s work became visible in council and community partners practices and activities: in Q4, there was an increased participation of ethnic groups in the annual Matariki festival; a focus on welcoming new residents at the inaugural Northcote World of Culture event, in collaboration with Auckland Transport and Pest Free Kaipātiki; promotion of outreach programmes to new residents (e.g. eye health, hospice services).
Kaipātiki -Te Kete Rukuruku (Māori Naming of Parks and Places) tranche two	Amber	In progress	The whakarewatanga was held in June with iwi, Northcote College and the local community. Entry signage with the dual name has been installed in the park and the narrative unveiled as part of the whakarewatanga event. Names for Eskdale and Kaipātiki esplanade sites are being confirmed and will be presented to the local board in August 2025. Funding has been requested to carry forward to complete tranche two.

Ngā ritenga ā-pūtea

Financial implications

29. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

30. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

31. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2025.

32. Due to these obligations the financial performance attachment to this report (refer to Attachment B of the agenda report) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

34. Work programmes for 2025/2026 were approved at the board’s business meeting in June 2025.

35. Deferral of budgets of unfinished activities will be added into 2025/2026 work programmes by quarter one reporting

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board - 1 April to 30 June 2025 Work Programme Update	177
b ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board - Confidential Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Yasmin Hall - Local Board Advisor
Authoriser	Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay

File No.: CP2025/16856

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on Plan Change 113, which seeks to add 174 trees and 29 groups of trees to Schedule 10 Notable Trees Schedule of the Auckland Unitary Plan (Operative in part) (AUP).

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the AUP must consider local boards’ views where provided.

3. The purpose of Plan Change 113 (PC113) is to amend or add 161 entries to Schedule 10 Notable Trees Schedule (‘Schedule 10’). The additions and amendments comprise 174 individual trees and 29 groups of trees. The Notable Trees Overlay (the ‘overlay’) is also amended accordingly.

4. The local boards had an opportunity to express views on the draft plan change before it was finalised and notified for submissions. A report was taken to all local board business meetings (except for Aotea/Great Barrier and Waiheke Local Boards) in March 2025. All feedback received during this stage was incorporated into the report that was presented to the Policy and Planning Committee.

5. The Policy and Planning Committee approved the notification of PC113 at its meeting on 15 May 2025 (resolution number PEPCC/2025/47).

6. The local boards were emailed further information about the trees and groups of trees proposed to be added within their board areas on 16 May 2025.

7. PC113 was notified on 22 May 2025. A 20-day period of public submissions closed on 23 June 2025. 113 individual submissions were received. A period for further submissions closed on 25 July 2025 and 4 further submissions were received.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / provide their local board views on PC113, which adds 174 trees and 29 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the AUP maps.

b) kopou / appoint a local board member to speak to the local board views at a hearing on the plan change.

c) tāpae / delegate authority to each local board chairperson to make a replacement appointment in the event the local board member appointed in resolution (b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on these documents’ contents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]} (Sections 15-16 Local Government (Auckland Council) Act 2009).

9. A plan change will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes – a plan change alters the content of the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the planner includes local board views verbatim, and addresses those views in the hearing report (alongside issues raised by submitters).

11. If appointed by resolution, a local board member may present only the local board’s views at the hearing to commissioners, who decide on the plan change.

12. This report provides an overview of the plan change, and a summary of key themes from submissions. A summary of local board views on the plan change during its draft stage are included at Attachment A to the agenda report.

13. The purpose of the plan change is to address the nominations for notable trees that the council has held in its database over the last 10-12 years. All nominations were progressively evaluated between 2022 and 2024, with a view to adding them to Schedule 10 and the corresponding mapped overlay, which spatially identifies the locations of all notable trees and notable groups found in the schedule.

14. Schedule 10 is managed by the AUP through a policy and rule framework. The Regional Policy Statement (RPS) in the AUP (Chapter B4.5. Notable Trees) contains the objectives and policies (including the criteria for scheduling). Chapter D13 Notable Trees overlay contains the district-level objectives and policies, and sets out the rules framework for how activities affecting notable trees are treated. Schedule 10 itself is found in Chapter L -Schedules. The AUP maps contain the Notable Trees overlay which spatially identifies the locations of all notable trees and groups throughout the region, using specific symbology.

15. The scope of PC113 is strictly limited to adding trees and groups of trees to Schedule 10. It does not seek to amend any other parts of Schedule 10, or to amend any of the policy or rules framework relating to Notable Trees.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

16. The report to the local board business meetings in March 2025 outlined the background to PC113 and provided a summary of all the trees and groups of trees proposed to be added within the various board areas. At that time, details such as exact locations of proposed trees and groups of trees had not been finalised. The process of evaluating hundreds of nominated trees and groups required a careful assessment and a triage process by council planners, arborists, heritage staff, GIS staff and planning technicians. The boards were provided with a breakdown of the final list of additions to Schedule 10 according to board area on 16 May 2025 via email.

17. Some feedback from local boards expressed a desire for additional trees to be added as part of the plan change. The nominations considered as part of the process included all those up to the end of June 2024 only. This was to ensure that all consultation, evaluations and preparation could be adequately prepared and executed within a reasonable timeframe. Any nominations received after June 2024 are held in the council’s database and will be evaluated at a future date to be determined.

18. Supporting documentation (including all public submissions received, and a full summary of those submissions) is available from the council’s website.

19. Council’s planners, and other experts, will now evaluate and report on:

· the plan change

· all submissions

· views and preferences of the local board, if the local board passes a resolution.

20. A hearings report will be prepared and all submissions and feedback considered by planners and subject matter experts. Officers will provide recommendations on whether to accept or reject (or accept in part) submissions, or whether submissions are considered to be out of scope; but a hearings panel will make the final decision on these recommendations.

21. The hearing is expected to be held later this year.

Overview of submissions received

22. The overarching submission themes are as follows:

· support the plan change with no amendments

· support the plan change with amendments

· decline the plan change

· decline the plan change with amendments.

23. 113 individual submissions were made. Some submissions sought more than one point of relief. A total of approximately 170 submission points were summarised.

Table 1: Summary of feedback by submitters

Submissions	Approximate Number
In support of the plan change as a whole, and/or with specific support for certain trees/groups	56
Opposition to certain trees/groups of trees being added to the Schedule (note that more than one submission or submission point may apply to a proposed tree/group)	69
Seek to add more trees to the Schedule (specific ones and ‘in general’)	12
Decline the plan change in general	4
Relating to various issues such as seeking alternatives or additions to scheduling, process and operational matters, disclosure of nominators’ details, or support for another primary submitter	28
No decision requested	1

24. Submitters’ addresses are not mapped, which means it is not possible to provide details of submissions according to local board area. Additionally, the nature of most submissions is seeking general support, or general opposition to, PC113 (which applies regionally). The submitters seeking specific removal of certain trees or groups from the Schedule are not necessarily the owners of the trees or groups of trees proposed to be added to the Schedule via PC113. Other submissions are relatively general in the sense that they apply to issues of process or policy matters.

25. Information on all individual submissions, and the summary of all decisions requested by submitters, is available from council’s website at the link provided above. For the boards’ information, a summarised version of all submissions is attached at Attachment B to the agenda report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

27. Both climate goals are relevant and align with the requirementfor RMA decision-makers to have:

· particular regard to the effects of climate change (section 7(i) RMA), and

· regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

28. Notable trees are part of the overall canopy cover of Auckland. They make a positive contribution to Auckland’s climate by assisting with carbon sequestration and reducing net greenhouse gas emissions. CO₂ (carbon dioxide) is stored in the trees’ wood, leaves, roots, and the soil around the trees.

29. While not all the proposed additions to the Schedule are located in the urban environment, most are. Large trees in built-up areas are known to have a cooling effect through evapotranspiration and shade, reducing temperatures and energy consumption. Shade from trees also reduces the amount of direct sunlight reaching surfaces and buildings, further lowering temperatures.

30. An increase in notable trees would have further positive effects on Auckland’s climate by providing them with specific protection against removal, so that their ongoing contribution to positive climate effects can continue.

31. Moreover, any particular local board views on climate adaptation and/or climate mitigation will be considered by the plan change decision-makers.

Local board views - climate

32. It is considered that the plan change will not affect any local board in particular in terms of climate change. Across local board areas, the collective addition of trees and groups of trees to Schedule 10 will be beneficial in terms of their contribution to climate change mitigation by ensuring their retention and formal protection.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Many of the trees and groups of trees subject to PC113 are located on council reserves, as well as on road reserves which are the domain of Auckland Transport. Owners (and occupiers) of land upon which a nominated tree or group is located were notified as part of a mail-out to advise of the plan change process and of upcoming site visits by a council arborist to evaluate the trees; this included council and Auckland Transport-owned trees.

34. Auckland Council made a submission on PC113. Submissions points reflected an error identified in the plan change documents, and also to describe several situations where it was determined that proposed trees were no longer present on the sites.

35. Auckland Urban Development Office (formerly Eke Panuku) provided feedback on two sites where one tree and a group of trees are proposed to be added to the Schedule. Their feedback related to these sites being part of proposed urban regeneration areas. No council-controlled organisations made a submission to PC113.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The purpose of this plan change is to add or amend 161 new ‘line items’ to Schedule 10 of the AUP, which results in 174 trees and 29 groups of trees being added. Initial feedback on the draft plan change was gathered during local board business meetings in March 2025, before final tree locations were confirmed. Following a detailed evaluation process, finalised lists were shared with boards in May. While some boards requested additional trees, only nominations received by June 2024 were considered, with later submissions held for future assessment.

37. This plan change relates to all local board areas apart from Aotea/Great Barrier Local Board and Waiheke Local Board. Schedule 10 does not include the Hauraki Gulf Islands.

38. This report is the mechanism for obtaining further local board views following public submissions to the plan change. The decision-makers will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

39. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, wellbeing of Māori communities or Te Ao Māori (Māori world view).

40. Council is required to consult with iwi authorities when preparing a plan change. As part of PC113, iwi authorities were consulted. A letter (via email) was provided on 4 March 2025 to all iwi authorities recorded by council as being associated with the Auckland region. The letter provided an explanation of the proposed plan change and a draft list of all proposed trees and groups of trees to be added.

41. Kōrero was subsequently held with a representative from Ngāi Tai ki Tāmaki specifically in relation to a pōhutukawa in Cockle Bay (which is already scheduled), and some additional pōhutukawa in Maraetai. A second request was received from Ngāti Paoa in relation to the location of proposed notable trees, and further information was sent to them on 30 May 2025. To date, no other feedback on the plan change has been received from iwi authorities.

42. A submission on the plan change was received from Ngāti Whātua Ōrākei Whai Māia Ltd (submission number 93). The submission supported PC113 and included reasons for this support.

43. As part of the hearings report, the planner will include an analysis of Part 2 of the RMA which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The plan change does not trigger a specific issue of significance as identified in the Schedule of Issues of Significance (2021) and Māori Plan (2017, Houkura Independent Māori Statutory Board).

Ngā ritenga ā-pūtea

Financial implications

44. The plan change does not pose any financial implications for the local board’s assets or operations.

45. Costs from the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The local board will be unable to provide its views and preferences on the plan change, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

47. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

48. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Schedule 7, clause 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

49. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

50. The planner will advise the local board of the decision on the plan change by memorandum, if local board views are provided.

51. Following recommendations made by the Hearings Panel, the item will go to the Policy and Planning Committee for a decision in terms of the plan change being made operative.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Attachment A - Local Board Feedback on proposed Plan Change 113 March 2025	213
b ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Attachment B - Summary of Decisions Requested by submitters to Plan Change 113	235

Ngā kaihaina

Signatories

Author

Ruth Andrews - Senior Policy Planner

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

John Duguid - General Manager Planning and Resource Consents

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Initiating Review of Local Board Delegation Protocols

File No.: CP2025/17381

Te take mō te pūrongo

Purpose of the report

1. To invite local boards to commence a review of their Delegation Protocols and identify issues for consideration by incoming boards in the new term.

Whakarāpopototanga matua

Executive summary

2. Local boards have delegated the majority of their decision-making responsibilities to the Chief Executive to support efficient service delivery. The general delegations – approved by each of the 21 local boards in 2013 (refer to Attachment A of the agenda report) are subject to specified financial limits as well as specific exclusions and other requirements set out in the Delegation Protocols ("the Protocols").

3. The Chief Executive, and all staff exercising delegated authority derived from local boards, must act in accordance with the Protocols (included in Attachment A of the agenda report) and ensure operational policies or procedures are consistent with them.

4. While the Protocols have provided effective operational guidance since their adoption in 2013, it is timely to review them in light of increased local board decision-making and evolving expectations.

5. Staff are inviting local boards to initiate this review, with an opportunity for outgoing boards to identify issues for early consideration. This will help shape staff advice and support a more focused review in the new term.

6. To support this, staff sought initial guidance from local board chairs, who expressed support for beginning the review now so that issues concerning outgoing local boards can be factored in. Chairs were encouraged to recommend a working group that staff can start to work with. While an initial list of nominees was provided, the chairs expressed support for broadening participation to any other representative that local boards may wish to nominate.

7. Local boards are being asked to provide feedback on issues they would like the review to explore and, if they wish, nominate a member to join the proposed working group. The group will meet in September to help identify key issues and, where feasible and appropriate, progress low-hanging fruit. Substantive work will continue into the next term, with any changes to the Protocols to be adopted by local boards.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuhi tīpoka / note any issues for consideration during the early stages of the review of the local boards’ Delegation Protocols, or delegate this task to a nominated representative to identify and communicate issues on the board’s behalf.

Optional

b) kopou / appoint a representative to be part of the working group to explore issues for the Delegation Protocols review in September.

Horopaki

Context

8. The Chief Executive - and by extension all staff exercising the local boards’ delegated authority - are required to act in accordance with the Protocols. The Protocols include exclusions to the general delegations to the Chief Executive made by all 21 local boards in 2013.

9. Notwithstanding the general delegations to the Chief Executive, a local board may, at any time and in any circumstance, direct that a particular decision be made by the local board itself. This can be done through the chairperson and does not require an amendment to the local boards’ existing delegation. Similarly, staff retain the discretion to refer any matter to the local board for decision-making.

10. The current Protocols were adopted by local boards in 2013 during the first term of Auckland Council. They were developed by an elected members’ political working group, in consultation with operational managers, to provide clear and practical guidance on how delegated local board decision-making responsibilities should be exercised; or where they are excluded and must be made at the board level. A review may be beneficial to ensure they continue to provide sufficient and up-to-date guidance for staff undertaking decision-making on behalf of local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Since 2013, the responsibilities of local boards have evolved, particularly with the increased decision-making over existing activities and the allocation of new ones. In light of these developments, it may be timely for local boards to review the Protocols to determine whether any areas of decision-making requires updated guidance to reflect current expectations and practice.

12. In 2019, a small staff working group examined whether the existing exclusions and restrictions within the Protocols were continuing to support effective and efficient operational decision-making. That assessment found:

· the Protocols have been effective in guiding the development of work programming and reporting now embedded into council processes e.g. requiring staff to produce annual work programmes and report quarterly on progress

· there were only a limited number of areas where staff considered it might be useful to renegotiate exclusions with local boards; otherwise, the current Protocols remain broadly workable

· some of the issues staff were raising appeared to stem from a misunderstanding of the allocation of decision-making responsibilities, particularly where there are perceived overlaps between the authority of local boards and the Governing Body.

13. The staff review in 2019 was to determine whether a review should be recommended to local boards. Staff do not have the authority to amend the Protocols – this matter sits with the local boards themselves.

14. A future review of the Protocols will therefore need to include meaningful dialogue between elected members and operational staff to:

· better understand how local board decision-making responsibilities are currently being exercised by staff

· identify any constraints or concerns relating to the exercise of decision-making by staff under delegation or processes that culminate in decisions at local board level

· explore how staff exercising a board’s decision-making authority can provide appropriate confidence and assurances

· review the current list of exclusions to the delegation, to determine whether local boards are comfortable delegating more decisions to staff and to identify any additional matters they may wish to retain for local board-level decision-making.

15. In July, staff sought direction from the 21 local boards on timing of a review. The chairs felt that an early start could provide outgoing local boards with an opportunity to shape the review and raise issues that have caused them concern this term.

16. Due to the short amount of time left in the term, staff also asked the Chairs Forum to nominate a working group of members to start these discussions. While the chairs provided a preliminary list of nominees, they also emphasised the importance of ensuring other elected members felt welcome to participate. Staff therefore consider the working group open to additional members that individual local boards may wish to nominate at this stage. The current nominees for the working group are:

· Chair John Gillon (Kaipātiki Local Board)

· Chair Scott Milne (Ōrākei Local Board)

· Chair Damian Light (Howick Local Board)

· Chair Ella Kumar (Puketāpapa Local Board)

· Chair Maria Meredith (Maungakiekie-Tāmaki Local Board)

· Member Brooke Loader (Henderson-Massey Local Board).

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The decision being sought is procedural in nature, and the associated work is not expected to have any material impact on the council’s climate change objectives or broader environmental commitments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The views of the council group will be sought as part of the review.

19. At this stage, it is sufficient to note that the council group is subject to obligations to deliver services efficiently and cost-effectively. These obligations influence how delegated authority is exercised, and the council group is likely to support efficiency improvements to customer-facing processes that intersect with local board decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Local board views are being sought through this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. The decision sought is procedural in nature and will not impact policy or service delivery in any way that would directly impact Māori.

Ngā ritenga ā-pūtea

Financial implications

22. The decision sought in this report is procedural in nature and has no financial implications. Staff will identify areas where efficiencies can be gained from utilising delegations as part of the review.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There is a risk that the working group may have limited time to progress substantive work before the upcoming local elections. However, as no immediate decisions are required prior to the elections, the risk is considered low. Any limitations in process can be mitigated by the ability to carry the work over into the new term.

24. The primary focus of pre-election work is to identify key issues of concern to outgoing local boards. This will enable staff to prepare appropriate advice to support informed discussions in the next term. With feedback provided in response to this report, alongside insights gathered through the proposed working group, the process is expected to remain on track and manageable.

Ngā koringa ā-muri

Next steps

25. Staff will arrange online discussions with elected members nominated to the working group. These sessions will aim to identify key issues to help shape the focus of the review in the new term and, where appropriate, address any low-hanging fruit that can be progressed in the interim.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20 August 2025 - Kaipātiki Local Board business meeting - Local boards general delegation to CE and Delegation Protocols	247

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Kaipātiki Local Board

20 August 2025

Watercare - Metropolitan Servicing Strategy

File No.: CP2025/17070

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek formal feedback from the Kaipātiki Local Board on Watercare’s Metropolitan Servicing Strategy.

Whakarāpopototanga matua

Executive summary

2. Watercare is developing a Metropolitan Servicing Strategy (the strategy) for water and wastewater to help guide their long-term infrastructure investments. This is a step towards providing safe, resilient, and affordable water and wastewater services for Watercare’s metropolitan servicing area for the next 70+ years.

3. Public engagement took place from 25 March 2025 to 1 June 2025. The process aimed to inform Aucklanders about the strategy and invite them to help shape its direction.

4. This report provides early insights into what Watercare heard from the public, specifically, the values, aspirations, and considerations Aucklanders want reflected in the decision-making framework. A full engagement report will be published in August 2025.

5. Watercare will use the feedback resolved by the local board in the development of the strategy.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) tuku / provide feedback on Watercare’s Wastewater Network Strategy.

Horopaki

Context

6. The Auckland Water Strategy outlines the strategic direction for managing Auckland’s waters to 2050. Sitting below the Auckland Water Strategy, Watercare has servicing strategies that set out high-level direction and show possible options and future scenarios for Auckland’s drinking water and wastewater management. The graphic below outlines the relationship between Auckland Council plans and strategies and Watercare’s plans and strategies:

A diagram of a service strategy

AI-generated content may be incorrect.

7. This report is about the metropolitan water and wastewater servicing strategy, which covers the geographic area outlined in the map below:

A map of water with blue and yellow dots and white text

AI-generated content may be incorrect.

8. The strategy will outline important future challenges including:

a) Future drinking water sources for our city.

b) Improvements to the wastewater system to better manage growth, and how and where treated wastewater is discharged.

c) A biosolids strategy to find a new solution for the management of biosolids after the Puketutu Island Rehabilitation Project is completed.

Engagement Approach

9. Watercare has delivered the first phase of engagement to shape the strategy, to bring communities and stakeholders into the conversation about how Auckland’s water and wastewater services will need to evolve to meet future challenges. The engagements have the following key goals:

a) Raise awareness and understanding.

b) Understand community and stakeholder perspectives.

c) Build relationships and trust.

d) Go beyond legal obligations.

10. The below outlines the timeline for the Metropolitan Servicing Strategy:

A diagram of a process

AI-generated content may be incorrect.

11. Within the above timeline there are two distinct phases of community engagement:

a) Phase 1: 25 March – 1 June 2025: Shaping the strategy

To present our future water challenges to the community and seek feedback on what matters most to them, including their values and aspirations for the future of water and wastewater services in Tāmaki Makaurau. This consultation will help us understand what communities know and care about. It will shape the strategy by building water literacy through our engagements and identifying emerging themes. Following this phase, we will provide an engagement report in August 2025, summarising the feedback and detailing how it will be used to influence the strategy.

b) Phase 2: February 2026 – April 2026: Sharing the strategy

During this phase, we will share the draft metropolitan servicing strategy with our communities to seek feedback and for the communities to see how their feedback from Phase 1 has been reflected in the strategy, ensuring transparency and building trust in the consultation process.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The first phase of public engagement has been delivered from 25 March – 1 June 2025. The purpose of this engagement was to raise awareness, build water literacy, and invite Aucklanders to share their values and aspirations. Key engagement activities included:

· 6 community drop-in sessions

· 3 pop-up booths (two were on the North Shore: Albany Mall and the Go Green Expo)

· 2 Global Café-style workshops (Manukau and Glenfield)

· Youth workshop and hackathon

· Buzzly youth challenge

· 2 public webinars

· Attendance at the Manukau Symposium and Auckland Council Advisory Panels.

13. This feedback is helping us shape a servicing strategy that reflects the needs and hopes of our people, now and for the future. What follows is a snapshot of who we heard from and how:

· 3,870 total public interactions across all events

· 460 responses to our bespoke survey

· 3,469 token drops submitted

· 226 comments and feedback notes collected during events

· 91 submissions received via the Buzzly Youth Platform

· 100+ students engaged, marking a notable increase in youth participation

· Ongoing monitoring of key questions through our monthly tracker (representative sample, n=400 per month).

14. The key themes we have heard from these engagement activities are:

a) Preparedness for extreme weather is a top priority, people are supportive of early investment to ensure long-term security.

b) Resource recovery is important, Aucklanders want to do more with what we have (e.g. recycling water, biosolids).

c) People are happy to invest in the future, provided there is trust, transparency, and accountability.

d) Conversations about money reflect a desire for value and confidence in where funds go, not just affordability.

e) People learn quickly and are open to partnership when the information is clear and accessible.

15. We had 28 responses to our metropolitan servicing strategy survey from the Kaipātiki area and also ran a monthly representative tracker survey about sentiment in the Kaipātiki Local Board area. From our metropolitan strategy survey, we have the following insights:

a) Water supply is reliable and appreciated but wastewater overflows are a major concern.

b) Kaipātiki customers worry about the local environmental impacts of population growth and increased housing (flooding and wastewater overflows).

c) Kaipātiki residents want to see more transparency about rising costs and what they are paying for.

16. In terms of what they want us to prioritise for the future, there is strong support for recycling but with the caveats that they need to understand more about how water and biosolids recycling works and that it should be financially beneficial as well as environmentally friendly. We also note that Kaipātiki residents told us that:

a) Less centralised infrastructure (e.g. more rain tanks, reservoirs and smaller treatment plants) appeal to people in Kaipātiki as a means of providing disaster and climate resilience.

b) Kaipātiki residents said that they would like to see more personal and household responsibility in the water system. This could be cost effective and technology and communication could enable this.

17. Glenfield Global Café workshop (2.5 hours)

· A diverse group of 26 people in terms of age (18-80+), ethnicity, gender and home ownership.

· Strong support for incremental change and ensuring future water security.

· Emphasis on legacy and equity for future generations.

18. Opportunities and Challenges

· Where benefits were unclear (e.g. emissions reduction), engagement was weaker – we need to make the ‘why’ more visible.

· There’s strong openness to saving water and desire for reassurance that Auckland’s system is future ready.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The global impacts of the changing climate will bring significant direct and indirect changes and challenges, which have been outlined in the Strategy.

20. For Watercare these include extreme weather events, prolonged dry periods, rising seas and increased coastal flooding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The Auckland Council Infrastructure Strategy team have been involved in the strategy.

22. As a regional strategy, the final draft will be brought to the Policy and Planning Committee for endorsement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. All local boards have been given the opportunity to have a workshop on the strategy, with information specific to the feedback from their constituents. Following that workshop, they have the opportunity to formally resolve their feedback for inclusion in this report.

Tauākī whakaaweawe Māori

Māori impact statement

24. We have a process for engagement with Mana Whenua that is independent of the community engagement process. Feedback from that process will also be used to develop the strategy.

Ngā ritenga ā-pūtea

Financial implications

25. There are no direct financial implications for the local board as a result of this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no risks and mitigations required as a result of this report.

Ngā koringa ā-muri

Next steps

27. Feedback from the local board will be used to develop the strategy document.

28. The next steps in the engagement process are outlined from point 9 in the section titled “engagement approach.”

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Chris Allen - Manager Strategic Planning, Watercare

Moana Williams - Stakeholder Engagement Manager, Watercare

Authorisers

Ben Halliwell - Elected Member Relationship Manager, Watercare

Trina Thompson - Local Area Manager

[1] Sections 15-16 Local Government (Auckland Council) Act 2009

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan
	Dr Janet Tupou

Author	Veshanka Chetty - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager

Purpose of the report

Executive summary

Context

Land, building and lease

Northcote & Birkenhead Yacht Club Incorporated

Analysis and advice

Public notification and engagement

Assessment of the application

Climate impact statement

Council group impacts and views

Local impacts and local board views

Māori impact statement

Financial implications

Risks and mitigations

Next steps

Attachments

Signatories

Purpose of the report

Executive summary

Context

Analysis and advice

Local Board Work Programme Snapshot

Key activity updates from quarter four

Changes to the local board work programme in quarter four

Key activity achievements from the 2024/2025 work programme

Overview of work programme performance

Carry forward activities

Climate impact statement

Council group impacts and views

Local impacts and local board views

Māori impact statement

Financial implications

Financial Performance

Risks and mitigations

Next steps

Attachments

Signatories

Purpose of the report

Executive summary

Attachments

Signatories

Purpose of the report

Executive summary

Attachments

Signatories

Exclusion of the Public: Local Government Official Information and Meetings Act 1987