Minutes of Kaipātiki Local Board - Wednesday, 20 August 2025

Kaipātiki Local Board

20 August 2025

The Chairperson opened the meeting, welcomed those in attendance followed by Member Tim Spring leading the meeting with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atākura

He tio, he huka, he hauhū

Tīhei mauri ora!

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number KT/2025/436

MOVED by Deputy Chairperson D Grant, seconded by Member E Hannam:

That the Kaipātiki Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 16 July 2025, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1

BirdCare Aotearoa

Rashi Parker, Fundraising Manager, on behalf of BirdCare Aotearoa, was in attendance via MS Teams to address the local board on this item.

Resolution number KT/2025/437

MOVED by Member E Hannam, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) whiwhi / receive the public forum item and thank Rashi Parker for her attendance and presentation.

CARRIED

9.2

Sarah Forrest - Resident of Birkdale/ Beach Haven

Sarah Forrest, Resident of Birkdale/ Beach Haven, was in attendance to address the local board on this item.

Resolution number KT/2025/438

MOVED by Member P Gillon, seconded by Member T Spring:

That the Kaipātiki Local Board:

a) whiwhi / receive the public forum item and thank Sarah Forrest for her attendance and presentation.

CARRIED

9.3	Verne Wilson, Phil Dadson, and Ross McCook - Residents of Beach Haven
	Verne Wilson, Phil Dadson, and Ross McCook, Residents of Beach Haven, were in attendance to address the local board on this item.
	A document titled ‘Residents' Presentation Notes’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2025/439 MOVED by Deputy Chairperson D Grant, seconded by Member P Gillon: That the Kaipātiki Local Board: a) whiwhi / receive the public forum item and thank Verne Wilson, Phil Dadson and Ross McCook for their attendance and presentation. CARRIED
	Attachments a 20 August 2025 - Kaipātiki Local Board business meeting - Residents' Presentation Notes

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Beach Haven - proposed new coastal connection walkway

Leigh Radovan, Senior Project Manager, and Andrew Mackenzie, Senior Structural Engineer, reNature, were in attendance to address the local board on this item.

Resolution number KT/2025/440

MOVED by Chairperson J Gillon, seconded by Member R Tan:

That the Kaipātiki Local Board:

a) whiwhi / receive the results of the public consultation on the Tui Park connecting into the new Shepherds Park coastal boardwalk and Hellyers Creek Reserve connecting into Kahika Point Reserve.

b) whakamihi / thank the community for providing their views on this project, noting that 309 submissions were received, with 175 (56.63 per cent) in support of “Option one: Tui Park connecting into new Shepherds Park coastal boardwalk” and 127 (41.1 per cent) in support of “Option two: Hellyers Creek Reserve connecting into Kahika Point Reserve”.

c) whakaae / approve option one: Tui Park connecting into new Shepherds Park coastal boardwalk progressing to detailed design.

d) tuhi tīpoka / note that the detailed design for option one is to be as step-free as possible, to align with the existing Beach Haven coastal walkway and to ensure maximum usability within budget.

e) tono / request that the final detailed design of option one: Tui Park connecting into new Shepherds Park coastal boardwalk is brought to the local board for approval before progressing towards consenting and physical works.

f) tuhi tīpoka / note that staff will work with residents who hold riparian access rights to ensure that access is maintained, as happens in other areas with similar public access.

g) tono / request that option two: Hellyers Creek Reserve connecting into Kahika Point Reserve option be placed into future work programmes for new connections within Beach Haven coastal area.

CARRIED

Proposed new community ground lease to Northcote and Birkenhead Yacht Club Incorporated at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland

Jeimy Figueros Meza, Community Lease Specialist, was in attendance to address the local board on this item.

Resolution number KT/2025/441

MOVED by Member M Kenrick, seconded by Chairperson J Gillon:

That the Kaipātiki Local Board:

a) tuku / grant, a new community ground lease to Northcote and Birkenhead Yacht Club Incorporated for the site occupied by the tenant-owned building comprising 241 square metres (more or less) on council-owned land located at Hinemoa Park, 1A Hinemoa Street, Birkenhead Wharf, Birkenhead, Auckland. The ground lease is for a portion of the land legally described as Lot 1 Deposited Plan 174053 extending to approximately 59 square metres as shown in certificate of title NA107C/288 together with Allotment 673 Parish of Takapuna extending to approximately 171 square metres as shown in certificate of title NA55A/124 and Allotment 658 Parish of Takapuna extending to approximately 11 square metres (as per Attachment A of the agenda report), subject to the following terms and conditions:

i) term - 10 years, commencing 1 August 2025, with one 10-year right of renewal

ii) rent - $1 plus Goods and Services Tax (GST) per annum if requested

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment E of the agenda report).

b) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), the Reserves Act 1977 and the Auckland Council standard form community lease agreement.

CARRIED

Proposed new community leases for Beach Haven Tennis Club Incorporated and Shepherds Park Squash Club Incorporated at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland

Jeimy Figueros Meza, Community Lease Specialist, was in attendance to address the local board on this item.

Resolution number KT/2025/442

MOVED by Chairperson J Gillon, seconded by Member R Tan:

That the Kaipātiki Local Board:

a) tuku / grant a new community lease to Beach Haven Tennis Club Incorporated for occupation and operation from the council-owned building at Beach Haven Leisure Centre for a leasing area comprising of approximately 99 square metres (more or less) of building space and 2135 square metres (more or less) of land for tennis courts on council-owned land located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland for a portion of the land legally described as LOT 159 DP 20048, LOT 160 DP 20048, and LOT 163 DP 20048, marked A and highlighted in red (as per Attachment A of the agenda report) subject to the following terms and conditions:

i) term – five years, commencing 1 August 2025, with one five-year right of renewal

ii) rent – $1 plus GST per annum if requested

iii) maintenance – $2500 plus GST per annum

iv) community outcomes plan – to be appended to the lease as a schedule of the lease agreement.

b) tuku / grant, a new community lease to Shepherds Park Squash Club Incorporated for occupation and operation from the council-owned building at Beach Haven Leisure Centre for a leasing area comprising of approximately 492 square metres (more or less) of building space on council-owned land located at Shepherds Park, 31-35 Cresta Avenue, Beach Haven, Auckland for a portion of the land legally described as LOT 159 DP 20048, LOT 160 DP 20048, and LOT 163 DP 20048, marked B and highlighted in orange (as per Attachment A of the agenda report), subject to the following terms and conditions:

i) term – five years, commencing 1 August 2025, with one five-year right of renewal

ii) rent – $1 plus GST per annum if requested

iii) maintenance – $5000 plus GST per annum

iv) community outcomes plan – to be appended to the lease as a schedule of the lease agreement.

c) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), the Reserves Act 1977 and the Auckland Council standard form community lease agreement.

CARRIED

Kōkiri Report: Update Birkenhead Avenue / Onewa Road Intersection Upgrade Project

Kristina Michel, Senior Communications and Engagement Specialist, and Marilyn Nicholls, Elected Member Relationship Partner, Auckland Transport, were in attendance to address the local board on this item.

Resolution number KT/2025/443

MOVED by Chairperson J Gillon, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) tautoko / support the proposed Birkenhead Avenue / Highbury Bypass / Onewa Road intersection upgrade to progress to public consultation and detailed design.

b) tuhi tīpoka / note that the proposal includes:

i) an additional left-turn lane (T3) on Birkenhead Avenue (north of intersection).

ii) repurposing of one of the general traffic lanes on the south and west approaches to the T3.

iii) a reduction of one through-lane on Birkenhead Avenue (south of intersection).

CARRIED

Adjournment of Meeting

Resolution number KT/2025/444

MOVED by Chairperson J Gillon, seconded by Member T Spring:

That the Kaipātiki Local Board:

a) whakaae / agree to adjourn the meeting until 1.00pm.

CARRIED

The meeting adjourned at 12.13pm and reconvened at 1.02pm.

Member P Gillon left the table at 1.04pm, and returned at 1.05pm.

Public Excluded

Resolution number KT/2025/445

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

15 Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2024/2025 - Attachment b - 20 August 2025 - Kaipātiki Local Board business meeting - Kaipātiki Local Board - Confidential Operating Performance Financial Summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council group full-year result, that requires release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

1.15pm The public was excluded.

1.27pm The public was re-admitted.

Member P Gillon left the meeting at 1.27pm, and joined at 1.31pm.

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2024/2025

Yasmin Hall, Local Board Advisor, and Sugenthy Thomson, Lead Financial Advisor, were in attendance to address the local board on this item.

Resolution number KT/2025/446

MOVED by Chairperson J Gillon, seconded by Member E Hannam:

That the Kaipātiki Local Board:

a) whiwhi / receive the integrated performance report for quarter four ending 30 June 2025.

b) tuhi tīpoka / note the minor change made under staff delegation to the following Customer and Community Services work programme activities:

i) $20,400 was transferred to ‘Beach Haven – renew coastal connections’ (ID 46390) from ‘Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals’ (ID 36683) - (project underspend/not required for FY25).

ii) $82,500 was transferred to ‘ActivZone renew exterior retaining walls and drainage’ (ID 43974) from ‘Little Shoal Bay Renewals – Shoreline Adaptation Plan local park renewals’ (ID 36683) - (project underspend/not required for FY25).

c) tuhi tīpoka / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2025.

CARRIED

Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay

Resolution number KT/2025/447

MOVED by Chairperson J Gillon, seconded by Member T Spring:

That the Kaipātiki Local Board:

a) tautoko / support PC113 as proposed, which adds 174 trees (including 7 trees in the Kaipātiki Local Board area) and 29 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the AUP maps.

b) tono / request more regular plan changes to ensure that notable trees and groups of trees are incorporated into the Auckland Unitary Plan as soon as possible.

CARRIED

Initiating Review of Local Board Delegation Protocols

Resolution number KT/2025/448

MOVED by Chairperson J Gillon, seconded by Member T Spring:

That the Kaipātiki Local Board:

a) tuhi tīpoka / note the following issues for consideration during the early stages of the review of the local boards’ Delegation Protocols:

i) the delegation to staff and the Delegation Protocols, should be renewed at the beginning of each political term, with the ability to be reviewed as needed.

ii) all serious health and safety matters must be reported to local boards as soon as possible, and be included in a standing business meeting agenda item.

iii) In the appropriate sections regarding activities, events and landowner approvals on reserves, reference should be made to adhering to all applicable policies within the current Reserve Management Plan/Local Park Management Plan.

iv) include a definition of “minor changes” and “major changes” in regards to approved local board work programmes. Currently only major changes in budget or scope are reported to local boards for approval, while officers can make minor changes as needed without local board approval, and are reported to local boards later. Our concern is that minor changes can currently include transferring large amounts of budget (for example, up to $100,000) between approved work programme line items. This figure is too high and should instead be set by local boards.

v) the protocols should be formally adopted by local boards, with the ability for each local board to amend them as needed.

vi) amend clause D 6 regarding local events so that local board feedback is sought for events that expect more than 100 people attending (rather than 500 people attending), as these large events can infringe upon access to public space.

vii) amend clause F 6 and 7 to specify that draft community leases must be made available to local boards members for review, as currently only reports about the leases - rather than the leases themselves - are provided.

viii) work programme activity descriptions are generally not specific enough, for example, Library/Leisure Centre work programmes do not go into detail on what is planned.

ix) any operational decisions that will impact local board budgets should first be approved by local boards, for example, promotional discounts offered at leisure centres.

x) temporary or emergency closure of any public space (such as for health and safety) should be notified to the Chairperson for approval as soon as possible, with a report to the local board.

b) kopou / appoint Member Melanie Kenrick to be part of the working group to explore issues for the Delegation Protocols review in September.

CARRIED

Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill

Resolution number KT/2025/449

MOVED by Member R Tan, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) tuku / provide the following feedback to be considered for incorporation into, and appending to, Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill:

i) oppose in principle the Local Government (System Improvements) Amendment Bill.

ii) express concern that the proposed amendment bill does not provide for local government to play a role in promoting the social, economic, environmental, and cultural wellbeing of their communities.

iii) note the previous Auckland Council submissions to Local Government Act proposed amendments (2012, 2019), which support the retention of the Four Wellbeings.

iv) support the proposal to modernise public notification regulatory requirements, and recommend extending modernisation amendments to other acts relevant to Local Government, including the Local Government Official Information and Meetings Act.

v) support the proposal to clarify the authority of an acting or interim chief executive to sign certificates of compliance for lending arrangements, and support extending the maximum length of a chief executive’s second term from two to five years.

vi) do not support removing the requirement to consider Tikanga Māori knowledge in CCO director appointments, as it is a relevant consideration for effective governance in Aotearoa.

vii) suggest a review of the highly prescriptive Local Board Plan process requirements, aligning with the intent of the bill to improve efficiency and reduce cost by:

i. retaining the Local Board Plan’s focus on aspirations, priorities, and direction-setting so it remains valuable in guiding budget decisions and local service delivery,

ii. integrating detailed financial requirements from Local Board Plans, including proposals for service level changes, into the Long-term plan process, where long-term funding, trade-off, and revenue decisions are ultimately made.

iii. allowing local boards to consult on a proposal rather than a fully formed Local Board Plan, bringing the Local Government (Auckland Council) Act 2009 (section 20(4)(b)(iv)) sequencing requirement into line with the Local Government Act 2002 (section 48N(3)(iv)).

CARRIED

Note: Under Standing Order 1.9.7 Member E Hannam requested her abstention be recorded.

Watercare - Metropolitan Servicing Strategy

Resolution number KT/2025/450

MOVED by Member M Kenrick, seconded by Member R Tan:

That the Kaipātiki Local Board:

a) tuku / provide the following feedback on Watercare’s Wastewater Network Strategy:

i) taukoko / support the necessary legislative and regulatory changes to enable water recycling and beneficial biosolids reuse.

ii) taukoko / support engaging with government on the key issues so that the necessary legislation and regulatory framework is in place to allow solutions to future problems.

iii) tautoko / support increased facilitation by Auckland Council and CCOs for private rainwater collection to increase the resilience of the water supply.

iv) taukoko / support ongoing research and development of desalination technology to enable a wider variety of water sources for future generations and improve the future system's resilience.

v) taukoko / support Watercare Services providing greater education to the public on factors that contribute to wastewater overflows, noting that this is consistently one of the most important issues of concern for Kaipātiki residents.

vi) tautoko / support further efforts to engage and provide more translated information to our community, noting the increase in cultural diversity in the community, with varied viewpoints on drinking water and wastewater services.

vii) tautoko / support Watercare Services education programmes for new migrants on the North Shore. These should include information relating to drinking water, wastewater and toilet flushing etiquette (flush only pee, poo, and paper).

viii) tono / request greater emphasis on servicing in high density areas.

ix) tono / request enhanced monitoring to support early detection of contaminants and enable more responsive asset management of ecologically significant/sensitive Kaipātiki catchments.

x) tono / request increased collaboration and support for community-led initiatives funded by the local board for stream restoration and biodiversity preservation, for example, to enable Kaipātiki Project/ Pest Free Kaipātiki to enhance efforts with better outcomes.

xi) tono / request an increase in preventative maintenance schedules for aging assets and high-risk zones in Kaipātiki, for example, Wairau catchments.

xii) tono / request that the local board is kept informed about asset condition and performance, fault response times and reported environmental issues (contamination), noting that local board members often get information from social media rather than through official channels.

CARRIED

Kaipātiki Local Board feedback on Auckland Council’s submission on proposed changes to national direction under the Resource Management Act for Package 4: Going for Housing Growth

Resolution number KT/2025/451

MOVED by Member R Tan, seconded by Member J Tupou:

That the Kaipātiki Local Board:

a) tuhi tīpoka / note the Kaipātiki Local Board feedback on the government’s proposed changes to national direction under the Resource Management Act for Package 4: Going for Housing Growth as per Attachment A of the agenda report.

CARRIED

Amendments to the Kaipātiki Local Board 2022-2025 business meeting schedule

Veshanka Chetty, Democracy Advisor, was in attendance to address the local board on this item.

Resolution number KT/2025/452

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) whai / adopt the following amendment to the 2022-2025 Kaipātiki Local Board meeting schedule:

i) whakaae / agree to hold an additional business meeting at 1.00pm on 3 September 2025 at the Kaipātiki Local Board office (90 Bentley Avenue, Glenfield) for the purpose of considering and adopting local board formal feedback on the approved draft replacement for Plan Change 78.

CARRIED

Kaipātiki Local Board Chairperson's Report - Alteration of Resolution

Resolution number KT/2025/453

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) whakaae / agree that, under Standing Order 1.10.4, following the receipt of fresh information, resolution number KT/2025/393 pertaining to item 12: Kaipātiki Community Led Partners Contracts and Funding for 2025/2026 of the Kaipātiki Local Board business meeting on 18 June 2025, be altered from:

b) whakaae / approve Community Centre Management Agreements/ Service Agreement with Highbury Community House Incorporated for a term beginning 1 July 2025 to 30 June 2026, with the following associated funding:

i) $82,400 to Highbury Community House Incorporated to manage Highbury Community House.

c) tuhi tīpoka / note that the reason for a 1-year agreement for Highbury Community House Incorporated is due to the current uncertainty over the condition of the Highbury House facility. The local board will consider a 2-year agreement in the next financial year to bring the agreement into line with the other community centres and houses.

to:

b) whakaae / approve a Service Agreement with Highbury Community House Incorporated for a term beginning 1 July 2025 to 30 June 2026, with the following associated funding:

i) $82,400 to Highbury Community House Incorporated to provide activation and intervention programming to Birkenhead community.

CARRIED

Members' Reports

Resolution number KT/2025/454

MOVED by Member R Tan, seconded by Member E Hannam:

That the Kaipātiki Local Board:

a) tuhi tīpoka / note the written report from Member Raymond Tan.

CARRIED

24	Governing Body and Houkura Independent Māori Statutory Board
	There were no updates provided at this time.

Hōtaka Kaupapa – Policy Schedule

Resolution number KT/2025/455

MOVED by Member E Hannam, seconded by Member R Tan:

That the Kaipātiki Local Board:

a) tuhi tīpoka / note the Kaipātiki Local Board September 2025 Hōtaka Kaupapa – Policy Schedule and the August - September 2025 workshop forward work programme.

CARRIED

Workshop Records - Kaipātiki Local Board - July 2025

Resolution number KT/2025/456

MOVED by Member P Gillon, seconded by Member R Tan:

That the Kaipātiki Local Board:

a) tuhi tīpoka / note the record for the Kaipātiki Local Board workshops held on Wednesday 2 July, Wednesday 23 July, and Wednesday 30 July 2025.

CARRIED

27 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Manawa mai te mauri nuku

Manawa mai te mauri rangi

Ko te mauri kai au,

he mauri tipua

Ka pakaru mai te pō

Tau mai te mauri

Haumi e, hui e, taiki e!

Embrace the life force of the earth. Embrace the life force of the sky. The life force I have gathered is powerful. And shatters all darkness. Come great life force. Join it, gather it, it is done!

1.55 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick	Via electronic attendance
	Tim Spring
	Dr Raymond Tan
	Dr Janet Tupou	Via electronic attendance