1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Rodney Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 16 July 2025, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Albertland Heritage Museum

Te take mō te pūrongo

Purpose of the report

1. Peter Berg and Richard Te Haara from Albertland Heritage Museum have requested a deputation to discuss matters relating to the Wellsford Memorial Gates and the surrounding Memorial Park area.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Berg and Mr Te Haara for their presentation and attendance at the meeting.

8.2 Deputation: Wellsford District Sport and Recreation Collective

Te take mō te pūrongo

Purpose of the report

1. Lynette Gubb from Netball Rodney and Wellsford A&P, and Wendy Crow-Jones from Wellsford Tennis have requested a deputation to update the local board on the findings of the feasibility study for a proposed multi-use sports hub at Centennial Park, Wellsford.

2. A presentation and supporting information have been provided and are included as Attachments A and B to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Gubb and Ms Crow-Jones for their presentation and attendance at the meeting.

8.3 Deputation: Shelly Beach Café

Te take mō te pūrongo

Purpose of the report

1. Tania Heke and Warwick Crowsen have requested a deputation to discuss community concerns and present a proposal for the café at Shelly Beach.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Heke and Mr Crowsen for their presentation and attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum: Helensville Tennis Club

Te take mō te pūrongo

Purpose of the report

1. Josh Grimstock, Dave Sipa and Mili Sipa from Helensville Tennis Club have requested Public Forum time to discuss their lease renewal.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Grimstock, Mr Sipa and Ms Sipa for their attendance at the meeting.

9.2 Public Forum: Mangakura Boat Club

Te take mō te pūrongo

Purpose of the report

1. Peter Anich from Mangakura Boat Club has requested Public Forum time to discuss their lease renewal.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Anich for his attendance at the meeting.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

20 August 2025

Proposed new community lease to Helensville Tennis Club Incorporated at Rautawhiri Park, 164 Rautawhiri Road, Helensville

File No.: CP2025/16834

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Rodney Local Board to grant Helensville Tennis Club Incorporated a new lease for the council-owned pavilion and the tenant owned four astroturf tennis courts located at Rautawhiri Park, 164 Rautawhiri Road, Helensville.

Whakarāpopototanga matua

Executive summary

2. Helensville Tennis Club Incorporated (the club) has a community lease with Auckland Council for the council-owned pavilion and asphalt base on which its four astroturf tennis courts are located at Rautawhiri Park, 164 Rautawhiri Road, Helensville.

3. The community lease commenced 1 October 2015 providing for an initial term of five years with one right of renewal for five years effecting final expiry of 30 September 2025.

4. The club has formally applied to the council for a new community lease.

5. Additionally, the club has requested a new lease with a term of tenure providing for an initial term of 10 years with one right of renewal for 10 years. The longer term of tenure would provide the club with leverage to apply for grants for any necessary renewal of its astroturf surfaces on its courts.

6. The Auckland Council Community Occupancy Guidelines inform staff recommendations. As such, staff has recommended the term of tenure in accordance with the guidelines i.e. an initial term of five years with one right of renewal for five years for council-owned buildings and assets. The guidelines provide for discretion by local boards to vary staff recommendations on a case-by-case basis as they deem appropriate.

7. The club has a strong committee, sufficient funds to meet its liabilities, is managed appropriately, meets the criteria as a community lessee and carries all necessary insurance cover.

8. A recent condition assessment undertaken on the pavilion confirmed the pavilion, if routinely maintained, has 20 years life left in it.

9. The underlying land at Rautawhiri Park is subject to the Reserves Act 1977 and classified as recreation reserve. The lease to the club is contemplated and in conformity with the Rodney Local Parks Management Plan. As such, there was no legal requirement under the Act to publicly notify the proposed new lease.

10. Consideration of the progression of the new lease was listed as item number 4771 on the Community 2025/2026 work programme and approved by the local board at its business meeting of 18 June 2025 (resolution RD/2025/109).

11. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1300 plus GST per annum and introduced a maintenance charge.

12. The club occupies and operates from the council-owned pavilion comprising approximately 480 square metres. As such, staff has recommended the applicable subsidised maintenance fee in the amount of $5,000 plus GST per annum.

13. Local boards still retain the authority to modify staff recommendations regarding rent and subsidised maintenance fees for any leased premises.

14. This report recommends the local board grant Helensville Tennis Club Incorporated a new community lease for the council-owned pavilion and asphalt base on which its four astroturf tennis courts are located at Rautawhiri Park.

15. If the local board resolves to grant the lease, staff will work with the club to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant Helensville Tennis Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for the council-owned pavilion and the asphalt base on which the club’s astroturf courts are located 2,817.9 square metres (more or less) at Rautawhiri Park, 164 Rautawhiri Road, Helensville, legally described as Part Te Tou Kauri Block and Part Rautawhiri No. 3 Blocks (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i) term – five years, commencing 1 October 2025, with one five-year right of renewal

ii) rent – $1,300.00 plus GST per annum

iii) subsidised maintenance fee - $5,000.00 plus GST per annum (applicable to the pavilion)

iv) maintenance – Helensville Tennis Club Incorporated as lessee/tenant is responsible for the maintenance, repair and renewal of its astroturf on the four courts, additionally, reinstatement if the turf is removed and Auckland Council as lessor/landlord is responsible for any structural renewals of the four courts, fencing and lighting

v) a community outcomes plan will be appended as a schedule to the lease agreement.

b) whakaee / approve Helensville tennis Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 Act and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

16. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

17. Consideration of the progression of the new lease was listed as item number 4771 on the Community 2025/2026 work programme and approved by the local board at its business meeting of 18 June 2025 (resolution RD/2025/109).

18. The club has a community lease with Auckland Council for the council-owned pavilion and asphalt base on which its four astroturf tennis courts are located at Rautawhiri Park, 164 Rautawhiri Road, Helensville. The community lease commenced 1 October 2015 providing for an initial term of five years with one right of renewal for five years effecting final expiry of 30 September 2025.

19. The club has formally applied to the council for a new lease, with a commencement date of 1 October 2025.

Land and building

20. The land on which the council-owned pavilion and astroturf courts are located is legally described as as Part Te Tou Kauri Block and Part Rautawhiri No. 3 Blocks. The land is held in fee simple by the council, is subject to the requirements of the Reserves Act and classified as recreation reserve.

21. During 2023, in alignment with the council’s programmed maintenance schedule, Parks and Community Facilities Area Operations team undertook a refurbishment of the pavilion.

22. The pavilion comprises:

· main hall

· office

· kitchen

· toilets

· storage

· umpire area.

Helensville Tennis Club Incorporated

23. The club was incorporated under the Incorporated Societies Act 1908 on 3 November 1913. Contained within its constitution, its objects include:

· provide a maintained venue for members to play

· maintain links to the Northern Tennis Region and Tennis New Zealand so that members enjoy those benefits and are part of the greater tennis infrastructure throughout the country

· provide competitive outlets for all members through entry in interclub competitions, intra club events and tournaments

· offer a range of coaching programs to suit the varying needs and wants of the membership

· be an active member of the community with ties to schools and the wider public.

24. The club was started in 1913 and celebrated its centenary in 2014. It was originally situated adjacent to the croquet club in Awaroa Road until 1994 at which time it contributed to the establishment of the former Rautawhiri Park Trust as previous owners of the pavilion and courts. The club went into recess for a short period and was revitalised in 2006 to 2007, reincorporated in 2013 and has continued to grow and strengthen as a club, since.

25. During 2013, the former Rautawhiri Park Trust surrendered its lease for the land on which its pavilion and courts were located. As a consequence, the assets reverted to council ownership. This triggered an expression of interest process. In 2015, staff undertook the expression of interest process, advertising the availability of a lease for the now council-owned pavilion and courts.

26. The expression of interest process was completed with the club as the successful candidate. At its business meeting of 7 September 2015, the Rodney Local Board, Parks, Culture and Community Development Committee granted the club a lease of the pavilion and four of the eight tennis courts at Rautawhiri Park (resolution RODPC/2015/56). The club subsequently arranged and paid for astroturf to be laid over the asphalt base of its four subject courts.

27. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place. Additionally, the club has provided its strategic plan 2025–2030.

28. Council staff have negotiated and agreed a community outcomes plan with the club which, if approved by the Rodney Local Board, will be appended as a schedule to the new lease agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

Requested versus recommended term of tenure

29. Under the Auckland Council Community Occupancy Guidelines 2023 relating to council-owned assets, the standard term of tenure is an initial term of five years with one right of renewal for five years. The guidelines provide for discretion by local boards to vary staff recommendations on a case-by-case basis as they deem appropriate.

30. Additionally, within the guidelines under the heading of ‘variation by local boards’ (page 11) state that where a local board wishes to vary the length of term offered, it may do so, however it is suggested that the varied term align to one of the terms recommended e.g. “a group in a council-owned building may be offered a 10 plus 10 year term as suggested for community-owned buildings, rather than the five plus five year term recommended.”

31. Driven by the potential for the grant of a longer-term lease, staff has recently had a condition assessment undertaken on the pavilion to ascertain whether it reasonably has 20 years life left in it. The information contained in the subsequent report confirmed that the pavilion, if routinely maintained, has 20 years life left in it.

32. The club has a strong committee, sufficient funds to meet its liabilities, is managed appropriately, meets the criteria as a community lessee and carries all necessary insurance cover.

Cost increases to community lessees and licensees

33. As at 1 July 2023 in accordance with the amended Auckland Council Community Occupancy Guidelines, costs to community lessees and licensees increased in terms of rent and subsidised maintenance fees payable to the council. The increases are detailed in the table below.

Table 1: Cost increases to community lessees and licensees

Community Lease (exclusive use of a council building)	Subsidised maintenance fee		Rent
Community Lease (exclusive use of a council building)	Prior to 1 July 2023	Current	Prior to 1 July 2023	Current
Building – less than 100 square metres	$250.00	$2,500.00	$0.00	$1,300.00
Building larger than 100 square metres and less than 500 square metres	$500.00	$5,000.00	$0.00	$1,300.00
Larger than 500 square metres	$1,000.00	$10,000.00	$0.00	$1,300.00
Ground lease/licence	N/A	N/A	$0.00	$1,300.00

34. Staff recommend the rent be increased from $1 per annum to $1300 plus GST per annum in line with the amended Auckland Council Community Occupancy Guidelines and a maintenance charge is introduced.

35. The club occupies and operates from the council-owned pavilion comprising approximately 480 square metres. As such, staff has recommended the applicable subsidised maintenance fee in the amount of $5,000 plus GST per annum.

Reserves Act 1977 considerations

36. The underlying land is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. The classification legally supports a lease to the club.

37. The lease to the club is contemplated and in conformity with the Rodney Local Parks Management Plan. As such, there was no legal requirement under the Act to publicly notify the proposed new lease.

Assessment of the lease application

38. The club has submitted a comprehensive application supporting its request for a new lease and is able to demonstrate its ability to manage the council-owned pavilion and maintain its astroturf courts.

39. The club is strong, and its application contained a copy of its strategic plan 2025 – 2030. Staff undertook a site visit on 16 May 2025 and observed that the club was operating well.

40. The clubs mission statement reads; “to be a friendly community tennis club offering a quality range of opportunities and to provide a sports facility to enhance the health and wellbeing of the Helensville and district’ community.”

41. The following table contains brief details on the club’s latest financials.

Table 2: Financials

Income for the financial year ended 31 March 2024	Expenses for the financial year ended 31 March 2024	Income less expenses for the financial year ended 31 March 2024
$53,920	$44,850	$9,070

42. The club’s largest source of income in the amount of $19,908 was generated by way of hire of pavilion when not in use by the club. The income from coaching was in the amount of $13,562. Conversely, the club’s coaching expenses for the financial year were in the amount of $21,545.

43. The club’s current membership is 123 comprising 64 seniors and 59 juniors. Its membership fees are detailed in the table below.

Table 3: Fees

Membership fees 1 September 2024 – 31 August 2025
Kaumātua/seniors (aged 18 years and older)	$250.00 per annum or $50.00 per month
Tamariki/juniors (4-8 years of age)	$40.00 per annum or $8.00 per month
Tamariki/juniors/rangatahi/youth (11-17 years of age)	$80.00 per annum or $16.00 per month

44. As part of the club’s commitment to maintaining the pavilion and courts, it will continue to carry out regular maintenance through a combination of organised working bees with its members and ongoing effort by its dedicated committee. Its committee is highly active and takes pride in ensuring the pavilion remains in good working order for all users.

45. The club promotes shared responsibility by regularly reminding all users of the facility to treat it with respect, keeping it clean, tidy and well cared for. The club believes that this ‘community-led’ approach helps it maintain a high standard while fostering a sense of ownership and pride among its members.

Club’s initiatives

46. The club has several initiatives for its community, through which, it continues to foster a welcoming, inclusive and active community where everyone has the opportunity to get involved, stay connected and enjoy the benefits of sport. The club’s initiatives are detailed in the table below:

Initiatives	Detail
Making tennis accessible and affordable	The club is committed to making tennis and its facilities affordable and accessible to everyone in the community. The club believes that sport should be inclusive and welcoming to all regardless of age, background or financial circumstance. The club strives to keep its membership fees as low as possible to ensure that financial barriers do not prevent people from participating. The club’s goal is to offer high-quality tennis opportunities at minimal cost to encourage broad community involvement.
Open community engagement and social media outreach	‘Club nights’ are open to everyone in the community, not just members. These sessions are offered at little to no cost and provide a fun, social and active environment for people of all ages and skill levels to get involved in tennis. The club is very active on social media, regularly sharing updates about club events and initiatives. This keeps the wider community informed and warmly invited to participate in all that the club offers.
Low-cost facility hire	The pavilion is available for hire at very affordable rates, providing a valuable space for community gatherings, events and activities beyond tennis.
Youth engagement – holiday programme	The club runs a low-cost school holiday programme that is open to all rangatahi (youth) in the Helensville area. This programme helps young people stay active, learn new skills and connect with others in a safe and supportive environment.
Partnership with Everykid	The club proudly works with Everykid, an organisation dedicated to supporting families who may face financial barriers. Through this partnership, the club ensures that cost is never a reason a tamariki (child) or whānau (family) is unable to participate in its programmes.

Community recreational and social needs accommodated by way of pavilion hire

47. In addition to a tennis, the club facilitates affordable use of the pavilion by the communities of Helensville and South Kaipara. Having a new lease will enable the club to continue to support the existing user groups, comprising the following:

· Kaipara Netball Centre

· tai chi

· yoga

· Kaipara River Valley Music

· personal training

· first aid courses

· Helensville Lions.

48. Kaipara Netball Centre (Kaipara netball) is co-located with the club (the public use netball courts are located on the opposite side of the pavilion to the tennis courts), operates from the pavilion during the winter season.

49. Additionally, Kaipara netball runs a summer netball league, expanding recreational opportunities for the wider community. Kaipara netball has approximately 700 members, of which the majority are tamariki (children), are well accommodated by way of courts and the use of the club’s pavilion.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. To improve environmental outcomes and mitigate climate change impacts, council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

51. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

52. Climate change does not have the potential to impact the lease area in which the pavilion is located being clear of the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment C to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53. Relevant cross-council staff have been consulted on the proposed new lease. The table below contains detailed feedback:

Table 4: Wider council team feedback

Relevant team	Feedback
Service and Asset Planning Specialist, Service Investment and Programming	Nothing further to add, thanks. If it aligns with the Rodney Local Parks Management Plan, all good.
Facilities Manager, Parks and Community Facilities	Nothing further to add, thanks.

54. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

55. The progression of the proposed new lease was listed as item number 4771 on the Community 2025/2026 work programme and approved by the local board at its business meeting of 18 June 2025 (resolution RD/2025/109).

56. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (“our people support each other, have what they need to live well and are able to adapt to change”) and ‘Our Community’ (“our community facilities, libraries and parks are great places to connect, play and learn”).

Tauākī whakaaweawe Māori

Māori impact statement

57. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, and local board plans.

58. Staff engagement with mana whenua has been recently undertaken during the preparation of the Local Parks Management Plan process. As the Local Parks Management Plan was adopted in July 2023, staff did not undertake fresh engagement with mana whenua about the lease proposal.

Ngā ritenga ā-pūtea

Financial implications

59. There is no direct cost to the council associated with the grant of a new lease. During 2023, the Parks and Community Facilities Area Operations team undertook a refurbishment of the pavilion. The club will continue to take responsibility for all operational and renewal costs involved with its astroturf courts located on Rautawhiri Park. A new lease would afford the club with security of tenure and enable it to attend to the scheduled maintenance of its courts.

60. Should the club vacate its astroturf courts, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for astroturf maintenance and renewals regardless of whether budget is allocated to or identified for renewals. Similarly, any required asset renewals do not appear in the annual work programme.

61. Staff recommend the annual rent payable in the amount of $1,300.00 plus GST is charged in accordance with the updated Auckland Council Community Occupancy Guidelines, effective 1 July 2023 along with the new level of subsidised maintenance of $5,000 plus GST per annum. The increase in annual rent from $1.00 plus GST (if demanded) to $1,300.00 plus GST provides local boards with a financial lever to ease their respective budgetary constraints.

62. Conversely, in accordance with the Auckland Council Community Occupancy Guidelines, local boards still hold the ability to vary staff recommendations including those relating to relating to the rental amount for leased premises.

63. If the local board chooses to retain the level of rent at $1.00 and not charge the maintenance fee, there will be no requirement for the board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. Should the local board resolve not to grant the club a new lease, this will negatively impact its ability to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcomes ‘Our People’ and ‘Our Community’.

Ngā koringa ā-muri

Next steps

65. If the local board resolves to the grant the proposed new lease, staff will work with the club to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	19
b ⇩	Community Outcomes Plan	21
c ⇩	GIS aerial view from Auckland Council's Hazard Viewer	23

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Proposed new community lease to Mangakura Boating Club Incorporated at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura

File No.: CP2025/16838

Te take mō te pūrongo

Purpose of the report

1. To seek the approval of the Rodney Local Board to grant a new community lease to Mangakura Boating Club Incorporated at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura.

Whakarāpopototanga matua

Executive summary

2. Mangakura Boating Club Incorporated (the club) seeks a new lease to continue occupation of its clubroom at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura.

3. In 2005, the Mangakura Boating Club Incorporated entered into a lease with the former Rodney District Council for land at Mangakura Reserve on which its clubroom and associated improvements are located.

4. The progression of the proposed new lease was identified as item number 4192 and approved by the local board as part of the 2025/2026 Rodney Local Board Community Work Programme at its 18 June 2025 local board meeting (resolution RD/2025/109).

5. As this is a group-owned building, the club has an automatic right to re-apply for a new lease at the end of its occupancy term.

6. The lease to the club is contemplated and in conformity with the Rodney Local Parks Management Plan adopted in July 2023 (resolution RD/2023/100). Similarly, the land classification legally supports a lease to the club for its recreational activities. As such, public notification of the new lease proposal was not required.

7. The lease commenced 1 May 2005 and provided for an initial term of 10 years with one right of renewal for 10 years, which the club exercised. The lease expired on 30 April 2025 and since that date, the agreement has been holding over on a month-to-month basis on its existing terms and conditions.

8. The club has formally applied to the council for a new lease. Additionally, the club has requested a new lease with a term of tenure providing for an initial term of 10 years with two rights of renewal for 10 years each.

9. The Auckland Council Community Occupancy Guidelines inform staff recommendations. As such, staff has recommended the term of tenure in accordance with the guidelines i.e. an initial term of 10 years with one right of renewal for 10 years for group-owned buildings and assets. The guidelines provide for discretion by local boards to vary staff recommendations on a case-by-case basis as they deem appropriate.

10. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1300 plus GST per annum. The local boards still retain the authority to modify staff recommendations regarding rent, subsidised maintenance fees and OPEX for any leased premises.

11. Should a local board opt to maintain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

12. The club has a strong committee, sufficient funds to meet its liabilities and it is managed appropriately. The club meets the criteria as a community lessee, and it carries all necessary insurance cover.

13. This report recommends the local board grant the Mangakura Boating Club Incorporated a lease for land on which its clubrooms and associated improvements (winch shed) are located at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura.

14. If the local board resolves to grant the lease, staff will work with the club to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant Mangakura Boating Club Incorporated a lease under section 54(1)(b) of the Reserves Act 1977 for 240 square metres (more or less) of land at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura, legally described as Part Allotment 63 Parish of Tauhoa Survey Office Plan 3315 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i) term – 10 years, commencing 21 August 2025 with one right of renewal for 10 years

ii) rent - $1,300.00 plus GST per annum

iii) a community outcomes plan will be appended as a schedule to the lease agreement.

b) whakaae / approve Mangakura Boating Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

15. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

16. The progression of the proposed new lease was identified as item number 4192 and approved by the local board as part of the 2025/2026 Rodney Local Board Community Work Programme at its 18 June 2025 local board meeting (resolution RD/2025/109).

Lease

17. In 2005, the club entered into a lease with the former Rodney District Council for land at Mangakura Reserve on which its clubroom and associated improvements are located.

18. The lease commenced 1 May 2005 and provided for an initial term of 10 years with one right of renewal for 10 years. At its business meeting of 2 November 2015, the Rodney Local Board Parks, Culture and Community Development Committee granted the club a renewal of its lease (resolution RODPC/2015/80).

19. The lease reached final expiry on 30 April 2025 and since that date, the agreement has been holding over on a month-to-month basis on its existing terms and conditions. The club has formally applied to the council for a new lease.

Land

20. Mangakura Reserve is located at 3681 Kaipara Coast Highway, Mangakura, which is north of Glorit and south of Tauhoa (Attachment C to the agenda report – locality map).

21. The underlying land is legally described as Part Allotment 63 Parish of Tauhoa, Survey Office Plan 3315. The land is held in fee simple by the council, is subject to the requirements of the Reserves Act 1977 and classified as recreation reserve under the Act.

22. The lease to the club is contemplated and in conformity with the Rodney Local Parks Management Plan adopted in July 2023 (resolution RD/2023/100). Similarly, the land classification legally supports a lease to the club for its recreational activities. As such, public notification of the new lease proposal was not required.

23. The club holds a community ground lease for its clubhouse on the council-owned land at Mangakura Reserve.

24. For a group-owned building, all operational and maintenance costs are borne by the lessee.

25. A site visit has been undertaken by staff and found that the clubhouse and associated improvements are being well managed and appear to be well maintained.

Mangakura Boating Club Incorporated

26. Prior to 2003, Mangakura Reserve boat ramp was used and upkept by many locals and informal get-togethers were held on the reserve. The club was formally established in 2003, primarily so it could apply for funding to build a decent boating clubhouse.

27. The club was incorporated under the Incorporated Societies Act 1908 on 31 March 2003. The club’s purpose includes the following:

· to promote and advance the interests and safety of boat owners

· to provide a base for the exchange of boating information and to stimulate a greater interest in boating and develop a fraternal spirit amongst local enthusiasts

· to ensure launching and haul out facilities and the boat ‘club house’ are maintained in good condition.

28. The club currently has 86 family memberships.

29. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

Tātaritanga me ngā tohutohu

Analysis and advice

30. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re-apply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Requested versus recommended term of tenure

31. The club has requested a term of tenure for an initial 10 years with two rights of renewal for 10 years each. The club cites that it (longer tenure) would be better able to “provide continuity of its facilities for the current members and generations of locals to come.”

32. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group -owned assets, the standard term of tenure is an initial term of 10 years with one right of renewal for 10 years. The guidelines provide for discretion by local boards to vary staff recommendations on a case-by-case basis as they deem appropriate.

Rent review

33. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

34. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

Local board discretion

35. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

36. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

37. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

Assessment of the lease application

38. The club has submitted a comprehensive application supporting its request for a new lease. Staff undertook a site visit on 3 July 2025 and observed that the club was maintaining its assets and operating well.

39. The club experienced a deficit for its financial year ending 30 June 2024, however it holds adequate cash reserves at the bank to ensure its financial health. The following table contains brief details on the club’s latest financials.

Table 1: Financials

Income for the financial year ended 30 June 2024 (including fishing competitions)	Expenses for the financial year ended 30 June 2024 (including fishing competitions)	Income less expenses for the financial year ended 30 June 2024
$12,918.14	$14,164.97	$(1,246.83)

40. The club’s largest source of income in the amount of $6,500.00 was generated by way of social club contributions. This was followed by $3,800.00 from membership subscriptions. The club’s largest annual expense was in the amount of $5,868.62 for insurance premiums. The club spent a total of $4457.90 on interior and exterior items including fire extinguishers, ramp repairs and maintenance.

41. The club has, for the past five years, conscientiously kept its family memberships at $40.00 per annum, its intent being that membership is affordable for locals.

42. The club ensures that it advertises membership availability, it has a Facebook page and produces quarterly newsletters. It holds two fishing competitions on an annual basis which are open to all who register. Non-members are charged an extra $10.00 to $20.00. The club’s annual general meetings include a barbeque meal after the formalities.

43. The club provides locals with the use of its clubrooms for meetings to discuss community matters. The club offers community orientated festivities including trips up the Hōteo River and out to visit local maimais. The club provides catering for its members on for special occasions and typically, after events.

44. The club’s committee and others comprise its valued volunteer team offering between 10 to 15 hours each week. Within the last two years, the club has painted the exterior of its clubhouse and replaced roof fixings. The club holds regular working bees each year to clean up its exterior areas including gardening and de-mossing of concrete paths.

45. The club has recently purchased a pump for fortnightly wash downs of the boat ramp to mitigate build-up of mud and sediment from the Hōteo River.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

47. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

48. Climate change does not have the potential to impact the lease. This is because the clubhouse is located clear of the coastal inundation areas and flood plains identified on Auckland Council’s Hazard Viewer (Attachment D to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Relevant cross-council staff have been consulted on the proposed new lease. The table below contains detailed feedback:

Table 2: Wider council team feedback

Relevant team	Feedback
Service and Asset Planning Specialist, Service Investment and Programming	Nothing further to add, thanks. If it aligns with the Rodney Local Parks Management Plan, all good.
Facilities Manager, Parks and Community Facilities	Nothing further to add, thanks.

50. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (our people support each other, have what they need to live well and are able to adapt to change) and ‘Our Community’ (our community facilities, libraries and parks are great places to connect, play and learn).

Tauākī whakaaweawe Māori

Māori impact statement

52. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-Term Plan 2024-2034, the Unitary Plan, and local board plans.

53. Staff engagement with mana whenua has been recently undertaken during the preparation of the Local Parks Management Plan process. As the Local Parks Management Plan was adopted in July 2023, staff did not undertake fresh engagement with mana whenua about the proposed new lease.

Ngā ritenga ā-pūtea

Financial implications

54. There is no direct cost to the council associated with the grant of the proposed new lease. The club will continue to maintain, repair and renew its clubhouse and associated improvements on Mangakura Reserve.

55. On the 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (updated 2023) amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023.

56. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

57. If the local board chooses to retain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

58. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Should the local board resolve not to grant the club a new lease, this would impact the community of Mangakura and wider areas. This would have an adverse impact on the achievement of the respective local board plan outcomes.

60. Similarly, any lack of tenure may impede the club’s ability to apply for funding from external agencies. As such, any lack of funding may impact the club’s programmed maintenance and renewals.

Ngā koringa ā-muri

Next steps

61. If the local board resolves to the grant the club a new lease, staff will work with the club to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	33
b ⇩	Community Outcomes Plan	35
c ⇩	Locality plan	37
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	39

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Kōkiri Report: Auckland Transport update on the Rodney Local Board Transport Targeted Rate and reallocation of Local Board Transport Capital Fund remaining budget

File No.: CP2025/17760

Te take mō te pūrongo

Purpose of the report

1. To provide an update on the programme of work being delivered by Auckland Transport using funding from the Rodney Local Board Transport Targeted Rate.

2. To seek approval of additional budget for the Coatesville village project from the Rodney Local Board Transport Targeted Rate.

3. To seek approval to use cost savings from current Local Board Transport Capital Fund projects to complete the Coatesville-Riverhead Highway crossing and fund a new project at Leigh Road, Warkworth.

Whakarāpopototanga matua

Executive summary

Transport Targeted Rate

1. The Rodney Local Board Transport Targeted rate is collected and allocated across the four subdivisions in the local board area. Revenue collected for both Dairy Flat and Wellsford subdivisions has been fully allocated. Kumeū subdivision has $3.33 million remaining, and Warkworth has $1.74 million unallocated funds.

2. A reallocation of revenue between the five new subdivisions is required following the creation of new subdivisions and changes to boundaries effective as of 11 October 2025.

3. To complete the Glenmore Road footpath, parking and drainage project in Coatesville (Dairy Flat subdivision) an additional $356,000 budget is required. This is primarily due to delays and re-designs caused by changes to the project and construction inflation. This could be reallocated from the yet-to-start Green Road Park footpath stage 2 project, which would reduce to a budget of approximately $480,000.

4. Following the replacement of some of the clay pavers in Wellsford town centre using the remaining Wellsford subdivision transport targeted rate funding, Auckland Transport will be replacing another tranche of pavers at their own cost by the end of the financial year 2025/2026.

Local Board Transport Capital Fund

5. There are total cost-savings of $259,583.65 in the Local Board Transport Capital Fund budget which are now available to the local board for the remainder of the three-year term (2023-2026).

6. Auckland Transport staff recommend that this cost-saving be allocated as follows:

a) an additional $50,000 to complete the Coatesville-Riverhead Highway signalised pedestrian crossing

b) the remaining funds (currently calculated as $209,583.65) be used for a new project at Leigh Road, Warkworth.

7. Auckland Transport further recommends that the local board nominate the Falls Road, Hill Street, Mansel Drive route (Warkworth) driver feedback signs as a potential contingency project should further cost savings be identified from the 2025/2026 Local Board Transport Capital Fund programme. This project is estimated to cost approximately $50,000.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuhi tīpoka / note the status and progress on the programme of work being delivered by Auckland Transport using funding from the Rodney Local Board Transport Targeted Rate

b) whakaae / approve a budget increase of $356,000 for the Glenmore Road, Coatesville footpath, draining and parking project from the Rodney Local Board Transport Targeted Rate, Dairy Flat subdivision funds

c) tuhi tīpoka / note the total cost savings of $259,583 from the 2025/2026 Local Board Transport Capital Fund realised through the Matua Road / Tapu Road Intersection upgrade ($250,000) and the Rautawhiri Road crossing stage 1 project ($9,583)

d) whakaae / approve the use of these 2025/2026 Local Board Transport Capital Fund cost savings outlined in clause c) for:

i) the completion of the signalised pedestrian crossing at Coatesville-Riverhead Highway, Coatesville project using cost savings of $50,000

ii) the remaining cost savings budget of $209,583 to be allocated to the Leigh Road bend road widening project

e) whakaae / approve the installation of driver feedback signs along Falls Road, Hill Street and Mansel Drive route, with a cost estimate of $50,000, as a contingency project to be implemented if further cost savings are identified within the current 2025/2026 Local Board Transport Capital Fund programme.

Horopaki

Context

4. In May 2018, the local board recommended that the Governing Body approve a targeted rate to accelerate investment in transport in the Rodney Local Board area (resolution RD/2018/61). The recommendation was accepted, and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018-2028).

5. The local board is the decision-maker regarding funds raised through the rate. Auckland Council receives the rates payments, and Auckland Transport provides technical advice and delivers transport projects on behalf of the local board.

6. The Local Board Transport Capital Fund (LBTCF) is an Auckland Transport fund established in 2012 to allow local boards to deliver small projects in their area that would not normally be prioritised by Auckland Transport.

7. Auckland Transport has progressed the delivery of the projects funded through the Rodney Local Board’s 2023-2026 LBTCF allocation. There are remaining funds available that may be applied to current or new projects.

8. In accordance with the local board’s 2025/2026 Kōkiri Agreement, all LBTCF projects are at an agreed ‘Collaborate’ level of engagement so require formal decisions by the local board. This report seeks the necessary decisions relating to the delivery of current and new projects that must be delivered in the 2025/2026 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

Rodney Local Board Transport Targeted Rate

Financial analysis

9. The Transport Targeted Rate has three years remaining of its 10-year funding term. The total revenue forecast is $47.62 million. The revenue is currently split between the four local board subdivisions per the contributions each provide. Auckland Transport is awaiting advice from Auckland Council on how the revenue will be split following the creation of new subdivisions and changes to boundaries on 11 October 2025.

10. The local board has allocated $41.89 million to projects, leaving $5.07 million unallocated.

11. There are currently 11 active projects (see Table 1 for details). The forecasted spend in Financial Year ending 30 June 2026 (FY26) is forecast as $6.8 million, within the available capital envelope of $6.9 million.

Table 1: Transport Targeted Rate active projects

Project	Status	Budget approved	Total cost estimate	Actual	Forecast
Project	Status	Budget approved	Total cost estimate	FY25 & earlier	FY26	FY27
Coatesville Riverhead Hwy (Glenmore Road) footpath and parking	Requires budget increase to progress	340,000	696,000	150,000	546,000
Kaukapakapa village footpath	Construction start spring 2025	3,440,000	3,440,000	712,000	2,728,000
Koraha Road footpath	Construction start spring 2025	977,000	977,000		977,000
Kahikatea Flat footpath	Design underway	250,000	250,000	10,000	240,000
Nobilo Rd footpath	Design underway	265,000	265,000	15,000	250,000
Raitawhiri Rd footpath	Design underway	1,235,000	1,235,000	22,000	1,213,000
Taupaki School footpath	Design underway	325,000	325,000	17,000	308,000
Waioneke School footpath	Design underway	100,000	100,000	14,000	86,000
Green Road Park footpath stage 1 and stage 2	S1: Delivery by Auckland Council S2: Not started	620,000 + remainder of Dairy Flat	620,000 + 480,000	142,000	478,000	480,000
Campbell Reserve, Glenmore Drive carpark	Auckland Council to provide legal advice	TBC	TBC
Warkworth bus 999 (opex for two year operation)	One year remaining	766,000	766,000	383,000	383,000
Total		$8,318,000	$9,154,000	$1,465,000	Capex $6,826,000 Opex $383,000	$480,000

Dairy Flat subdivision

12. The full 10-year Dairy Flat subdivision budget of $4.97 million has been allocated to transport initiatives. However, a reallocation between the remaining two projects may be required to ensure delivery: Glenmore Road footpath, parking and drainage and the Green Road Park footpath stage 2.

Glenmore Road footpath, parking and drainage project

13. The Glenmore Road footpath, parking and drainage project has an approved budget of $340,000, set in November 2020 (resolution RD/2020/162). Due to construction inflation, project complexities and delays, the total project cost is now estimated at $696,000. To start construction, an additional $356,000 budget is required.

14. The project was initially scoped with two options. The cheaper option with parking on Coatesville-Riverhead Highway was estimated to cost between $250,000 and $485,000. This option was approved by the local board in November 2020 with a budget of $340,000 for investigation, design and construction.

15. Auckland Transport has sought a coordinated outcome aligned with evolving local board priorities and to achieve value for money in investigation, design and eventual construction. Some cost elements have been shared between the Glenmore Road project and the adjacent pedestrian crossing project, reducing the cost to the local board. However, linking the two projects has meant that delays to one has impacted delivery of the other.

16. Both projects have gone through multiple changes since inception, including moving the car parking from Coatesville-Riverhead Highway to Glenmore Road, and changing the pedestrian crossing between raised zebra and signalised flat crossing. Each change required further design and engineering work, as well as political and public engagement.

17. These changes and scope refinements resulted in delayed finalisation of detailed engineering designs and cost estimates for both projects. Market costs were not established until the project was tendered in mid-2025, which indicated the total cost of the Glenmore Road project had increased by $356,000 to $696,000 (including a contingency of $25,000).

18. Key factors contributing to the increased cost include:

· preliminary nature of original estimate: the original estimate was based on a high-level feasibility assessment of an early design that has been superseded. This preliminary nature meant that the estimate lacked the resolution necessary to reflect full site constraints, service relocations, consenting requirements, and design refinements

· construction inflation: since the initial budget estimate in 2020, Auckland Transport’s physical works panel expired, meaning exposure to sustained cost escalations in the roading sector, with materials, labour, and contractor rates all seeing substantial inflationary increases. Between 2020 and 2023, construction inflation was 35-40 per cent (Stats NZ, BNZ)

· changes in location and scope: the relocation from the highway to Glenmore Road, along with changes to pedestrian crossing infrastructure and treatment types requested by the local board, has added new design requirements and complexity, affecting both the timeline and budget. For example, shifting car parking to Glenmore Road will require construction of drainage, making up 37 per cent of the construction costs

· inclusion of pedestrian crossing costs in Glenmore Road project: as the two projects were delivered together, some costs attributed to the Glenmore Road project also supported the pedestrian crossing project.

19. Green Road Park footpath project: this has been allocated funds in two stages - initially $620,000 (May 2023, resolution RD/2023/61), and then “the remaining transport targeted rate funding for the Dairy Flat subdivision” (October 2024, resolution RD/2024/178). Delivery on the first stage has been started by Auckland Council. Should the additional budget requested be allocated to Glenmore Road, approximately $480,000 will remain for Green Road Park stage two.

Kumeū subdivision

20. Of the full 10-year Kumeū subdivision budget of $19.38 million, a total of $16.05 million has been allocated to transport initiatives. This includes ongoing approved footpath projects in Kaukapakapa village, Koraha Road, Kahikatea Flat Rd, Nobilo Road, Rautawhiri Road, Taupaki School and Waioneke School.

21. The remaining $3.33 million has yet to be allocated by the local board.

Warkworth subdivision

22. Of the full 10-year Warkworth subdivision budget of $18.71 million, a total of $16.97 million has been allocated to transport initiatives. This includes funding of the Warkworth 999 loop bus for the first two years (until July 2026).

23. The remaining $1.74 million has yet to be allocated by the local board.

24. The Warkworth 999 loop bus service has now completed its first year of service. The local board has committed funds from the Transport Targeted Rate for one more year of service ending July 2026. Performance data can be found in Attachment B to the agenda report. In summary:

· the route averages between 200 and 400 boardings per week, with seasonal shifts aligned with the rest of Auckland’s public transport network

· the most journeys are seen between 8.00-9.00am, with the remainder of the day relatively consistent until 6.00pm.

· SuperGold card holders make up almost 36 per cent of passengers, and children 20 per cent

· Percy Street is the most common boarding location, while Percy Street and Mahurangi College are the most common alighting location.

Wellsford subdivision

25. The full 10-year Wellsford subdivision budget of $4.57 million has been allocated to transport initiatives.

26. Further clay paver replacements in Wellsford town centre will be undertaken at Auckland Transport’s cost in the financial year ending 30 June 2026. The scope and timing will be shared with the local board once confirmed. It is intended that the value will be roughly the same as that invested by the Transport Targeted Rate in the previous financial year (approx. $330,000).

Rodney Local Board Transport Capital Fund

27. Auckland Transport presented an update on the Local Board Transport Capital Fund at a local board workshop on 6 August 2025 (Attachment A to the agenda report).

28. A recap of the current programme (Table 2 below) was presented, along with some new project ideas to consider with the remaining budget of $259,853.65 in the 2025/2026 Local Board Transport Capital Fund.

Table 2: Status of current Rodney LBTCF programme

Projects	Resolved budget and AT approved budget	Project status	Cost savings	Funding required to be resolved to complete the project
Mansel Drive raised pedestrian crossing	$183,491.55	completed	-	-
Warkworth Primary School raised crossing	$242,755.03	completed	-	-
Point Wells Village traffic calming	$38,250.10	completed	-	-
Puhoi Village red carpet	$9,250.76	completed	-	-
Matua Road / Tapu Road intersection upgrade	$606,618.94	completed / close off	$250,000.00	-
Taupaki Road kerb extension and pedestrian refuge island outside reserve	$178,475.95	completed	-	-
Coatesville Riverhead Highway pedestrian crossing	$326,195.00	detailed design	-	$50,000.00 includes contingency.
Rautawhiri Road crossing	$110,798.54	construction	$9,583.65	-
Matakana Valley Road improvements	$351,693.69	public engagement	-	-
Mahurangi East Road crossing	$320,279.44	public engagement	-	-
Helensville school children improvements	$150,000.00	internal review	-	-
Mahurangi College signalised crossing	$345,926.81	internal review	-	-
Hudson Road and Falls Road island	$150,000.00	investigation	-	-
Riverhead bus stop upgrade	$60,000.00	scheme design	-	-
Puhoi Road and Matakana Valley Road wheel stops	$120,000.00	scheme design	-	-
		Total	$259,583.65	$50,000.00

29. There is a total cost-saving budget of $259,583.65 now available to the local board for the remainder of the three-year term.

30. Table 3 below shows where the cost savings have come from and where they could be applied.

Table 3: Summary of proposed application of cost savings in current LBTCF programme

Projects	Resolved Budget + AT Approved budget	Project status	Cost Savings	Funds required to be resolved to complete the project
Matua Road / Tapu Road intersection upgrade	$606,618.94	completed	$250,000.00	-
Rautawhiri Road crossing	$110,798.54	construction	$9,583.65	-
Coatesville Riverhead Highway pedestrian crossing	$326,195.00	detailed design	-	$50,000.00
Makarau Road barrier: $250,000 Falls Road and Hill Street speed calming / Mansel Drive speed calming: $50,000 Leigh Road bend road widening: $220,000	-	new project ideas	-	Remaining budget to resolve new projects: $209,583.65 Recommendation Leigh Road bend road widening: $220,000 Contingency Falls Road, Hill Street, Mansel Drive driver feedback signs: $50,000
		Total	$259,583.65

31. Auckland Transport recommends that $50,000 be allocated to complete the Coatesville-Riverhead Highway signalised pedestrian crossing project currently being delivered.

32. Auckland Transport recommends that the remaining budget of $209,583.65 be allocated to the Leigh Road bend road widening new project idea to be delivered by June 2026.

33. Auckland Transport further recommends that the local board nominate the Falls Road, Hill Street, Mansel Drive route (Warkworth) driver feedback signs as a contingency project should there be any remaining funds in the 2025/2026 Local Board Transport Capital Fund programme. It is estimated that these driver feedback signs would cost approximately $50,000.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34. The RLBTTR supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan, the Rodney Local Board Plan 2023 and Auckland Council priorities regarding mitigating the effects of climate change and reducing the council’s carbon emissions. It funds projects that enable better access to active and public transport, namely footpaths, bus services, bus infrastructure and community transport hub facilities.

35. Auckland Transport strives to provide attractive alternatives to private vehicle travel, reduce the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. Many of these projects support pedestrian and/or cyclist safety, therefore contributing to climate change actions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. The appropriate council group inputs were sought by Auckland Transport in the formulation of this report.

37. The Green Road Park project is being delivered by Auckland Council Parks and Community Facilities.

38. The Campbell Reserve carpark project is subject to legal advice from Auckland Council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The local board is the decision-maker for funds collected through the RLBTTR. Auckland Council receives the rates payments and Auckland Transport provides technical advice and administers the funds on behalf of the local board.

40. The Local Board Transport Capital Fund projects were workshopped on 6 August 2025 where the local board expressed support for the proposals outlined in Table 2.

Tauākī whakaaweawe Māori

Māori impact statement

41. This report has no identified impacts or opportunities for Māori. Engagement with Māori, giving consideration of impacts and opportunities for Māori has been progressed through Auckland Transport’s Mana Whenua Northern Hui.

Ngā ritenga ā-pūtea

Financial implications

42. This report highlights the allocation of funds across current and future financial years. The 10-year financial position of RLBTTR should not be affected.

43. The approval of the LBTCF projects outlined in this report will fully allocate the Rodney Local Board Transport Capital Fund budget for the 2025/2026 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The budget investigation and design of the RLBTTR projects above are not estimated to change materially from the approvals given in November 2024.

45. As part of the design process, updated cost estimates will be prepared. These will be presented to the local board for consideration. Formal approval via resolution at a business meeting will be required before changing project budgets and/or proceeding to construction.

46. The projects being developed under the RLBTTR programme are subject to the usual project risks including scope changes and cost escalation associated with the development of detailed design plans. To mitigate this risk Auckland Transport will monitor, manage and report significant potential risks and seek approval from the local board on changes.

47. The proposed decisions do have some risk. Any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

48. The costs outlined in Table 2 are indicative costings and selected projects may cost more or less than the amount indicated. Once projects are selected, further investigation will confirm project costings.

49. Auckland Transport manages risk by retaining a 10 per cent contingency on projects. There have been instances in the past where budget surpluses in other programmes have been used to support delivery of the Local Board Transport Capital Fund. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

50. Auckland Transport will continue working on the programme elements previously resolved by the local board, incorporating any new direction received.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rodney LBTCF presentation 6 August 2025	51
b ⇩	Bus route 999 performance	69

Ngā kaihaina

Signatories

Authors

Graeme Gunthorp – Programme Director – Auckland Transport

Beth Houlbrooke – Elected Member Relationship Partner (North)

Authorisers

John Gillespie – Head Stakeholder and Community Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Whangateau Holiday Park - approval of the proposed concept design for an additional amenity block

File No.: CP2025/17601

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the concept design for the addition of an all-accessible amenity block at Whangateau Holiday Park located at 559 Leigh Road, Whangateau, and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. The local board adopted its Customer and Community Services work programme 2025/2026 on 18 June 2025 (resolution RD/2025/109). The work programme includes the asset renewal project WW - Whangateau Holiday Park - deliver an all-accessible rear amenity block (ID 26650).To comply with Camping-Ground Regulations 1985, an additional amenity block is required at Whangateau Holiday Park near accommodation at the west end of the park. The amenity block will provide two gender neutral accessible toilet facilities, showers, wash basin and solar tube for natural lighting.

3. The project supports the Rodney Local Board Plan 2023 Our Places outcome through the following key initiative:

· to develop our town centres, parks and facilities so they are fit for the future, high quality, low carbon and resilient while protecting the natural environment as we grow.

4. Options identified for the amenity block, presented to the local board at a workshop on 6 August 2025, included:

· option 1 – do nothing

· option 2 – upgrade the existing amenity block located at the centre of the holiday park

· option 3 – develop a new amenity block to the rear of the site.

5. Option 3 is recommended for the addition of a new all-accessible amenity block at the rear of the site as it provides compliance with the Camping-Grounds Regulations 1985. Auckland Council requires all camping grounds to comply with these regulations.

6. The implementation of this option would also reduce the impact on existing operations and visitor experience.

7. The total budget allocation of $385,636 was originally approved several years ago. High level estimates have now identified that an additional budget allocation of $130,000 will be required to complete this project.

8. Without additional funding the project cannot be completed, and the holiday park will not meet the Camping-Ground Regulations 1985 proximity to amenity block requirements.

9. Staff now seek a decision from the local board on the recommended option and the proposed concept design for a new amenity block before progressing the project to detailed design, consenting and construction.

10. Staff recommend reallocating $130,000 CAPEX from the Martins Bay Holiday Park – rebuild main amenities block (ID 16910) to the Whangateau Holiday Park - deliver an all-accessible rear amenity block (ID 26650).

11. Subject to local board approval of the proposed concept design and the proposed work programme variation, the consent process will begin after completion of detailed design. Physical works to undertake construction of the proposed design would be expected to commence in February 2026.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the concept design and request staff progress the project to detailed design, consent and construction for an all-accessible amenity block at Whangateau Holiday Park located at 559 Leigh Road, Whangateau (Attachment A to the agenda report) using $515,636 capital expenditure funding

b) whakaae / approve the reallocation of $130,000 from ID 16910: WW - Martins Bay Holiday Park - rebuild main amenities block to ID 26650: WW - Whangateau Holiday Park - deliver an all-accessible rear amenity block from the Customer and Community Services work programme 2025/2026 for delivery of Whangateau Holiday Park all-accessible amenity block.

Horopaki

Context

13. The Whangateau Holiday Park is located at 559 Leigh Road, Whangateau. The holiday park has a capacity of 620 occupants, sporting a variety of accommodation options including standard powered sites, family cabins, budget cabins and waterfront caravans. Utilisation is generally a mix of both annual concession use and short-term regular occupancy.

14. Whangateau Holiday Park currently has two accessible/family bathrooms in the central amenities block, both are compliant with respect to accessibility requirements.

15. A site map of the existing holiday park is shown below:

Figure 1: Location plan of Whangateau Holiday Park

16. Existing amenities are generally at the centre of the holiday park. Annual concessions are typically positioned to the west of the site where no existing amenities exist. The Camping-Ground Regulations 1985 (the regulations) part 3 section 4 requires ablution and sanitary fixtures to be readily accessible and to be located no more than 75 metres from any camp site or relocatable home site that they are required to serve.

17. Auckland Council requires all camping grounds to comply with these regulations.

18. The existing accessible amenities at the centre of the holiday park are some 90 metres away from some of the annual use sites, for example, sites seven to nine in the map above. There are approximately 16 sites that are in excess of the required distances (cabin numbers one to 15 to the west of the site). Self-contained cabins located at the centre of the site are excluded from this consideration.

19. As part of the Rodney Local Board’s Customer and Community Services work programme 2025/2026, the local board approved a project to develop a new amenity block at 559 Leigh Road, Whangateau.

20. The local board has allocated $385,636 of CAPEX funding towards this additional amenity block.

Rodney Local Board Plan 2023

21. The project will deliver on the Rodney Local Board Plan 2023 Our Places outcome by responding to the following objectives and key initiative.

Table 1: Rodney Local Board Plan 2023 outcome/s and objective/s

Objectives	Key initiatives
Growth and development are supported by first class infrastructure and facilities that meet the needs of our growing communities and support sustainability outcomes	Develop our town centres, parks and facilities so they are fit for the future, high quality, low carbon and resilient while protecting the natural environment as we grow
Towns and villages are well planned, attractive, vibrant and cared for. They reflect local heritage, culture and identity and complement our stunning natural environments	Continue to deliver enhancement and streetscape improvement projects in the town centres, villages and rural communities.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Three options were presented to the local board at a workshop held on 6 August 2025 for discussion:

· option 1 – do nothing

· option 2 – upgrade the existing amenity block located at the centre of the holiday park

· option 3 – develop a new amenity block to the rear of the site.

23. An assessment of each option, taking constraints, risks, mitigation and estimated costs into consideration, was tabled.

24. The original budget allocated for this project was approved by the Environment Committee with a budget of $235,000 for financial year 2020/2021 (resolution ENV2019/11).

25. The project was delayed for a number of reasons including the COVID-19 pandemic and the Holiday Parks business review.

26. At the time that funding was transferred to the local board in financial year 2024/2025 the budget was $385,636.

27. It is expected that the project will exceed the budget by $130,000 due to inflation and market changes and consenting requirements.

28. A summary of all options is outlined in Table 2 below.

Table 2: Options assessment for the development of an amenity block at Whangateau Holiday Park

Options	Risks and implementation	CAPEX (preliminary estimate only)	OPEX (preliminary estimate only)	Comments
Option 1 Do nothing Does not deliver on the local board plan outcomes	Potential reduced revenue generation resulting from potential downgrade from the current NZ Qualmark 4 Star evaluation. This option fails to meet the need for accessibility for customers, including young families and the elderly.	$0	$0	This option is not recommended as it will not provide compliance with the Camping-Ground Regulations 1985.
Option 2 Expand existing amenity block	Disruption to existing facilities, staff and visitors whilst works are undertaken.	$545,000	$10,000 per annum	This option is not recommended as it will not provide compliance with the Camping-Ground Regulations 1985 for distance to amenities from accommodation.
Option 3 New prefabricated accessible amenity block	Least disruption to the existing site.	$515,636	$11,400 per annum	Recommended option as it will comply with the Camping-Ground Regulations 1985 for distance to amenities from accommodation. This option has the least disruption to the existing site.

Preferred option

29. It is recommended that the local board approve the proposed concept design for option 3 (Attachment A).

30. The proposed concept design includes a prefabricated amenity block at the rear of the park. The block will provide for two gender neutral accessible toilet facilities, showers, wash basin and solar tube for natural lighting.

31. While toilet amenities don’t directly provide revenue the indirect revenue benefits of having additional facilities include:

· freeing up capacity in the main block and giving a better experience to casual guests which can lead to an increase in revenue

· providing a tangible benefit to the annual site holders who have an annual increase in their fees

· the new toilet amenities block will enable an increase in annual concession rates to be in line with the industry.

32. The financial year 2025/2026 annual site holder fee increases will bring in additional revenue. The amount cannot be confirmed until consultation with the stakeholders has been completed.

33. The broader benefits of an additional amenity block include:

· better access for those with age related challenges, young children and mobility impediments

· spread of existing capacity during peak loads and reduced queue times to better visitor experience

· an option for combined family use of the block for parents and caregivers

· resilience in the event of an unforeseen outage of the main amenity block

· casual guests will also be able to use these facilities.

Proposed work programme variations

34. Parks and Community Facilities staff recommend the proposed variations to the current Customer and Community Services work programme 2025/2026 as outlined in Table 2 below. This will ensure that the Whangateau Holiday Park project has adequate funding to be completed.

35. The local board has sufficient renewal budget in financial years 2025/2026 to cover the proposed changes.

36. The Martins Bay Holiday Park – rebuild main amenities block (ID 16910) project is in the investigation stage this year and the revised budget for 2025/2026 will be sufficient.

37. The total project budget for Martins Bay Holiday Park – rebuild main amenities block (ID 1910) will be revisited in future work programmes following investigation.

Table 2: Description of the proposed variations to the Customer and Community Services work programme 2025/2026

Project ID

Activity name

Proposed budget variations

FY2024-2027

Details

26650

WW - Whangateau Holiday Park - deliver an all-accessible rear amenity block

Approved budget total of $385,636

FY24/25 and prior - $30,339

FY25/26 - $355,296

Revised budget total of $515,636

FY24/25 and prior - $30,339

FY25/26 - $455,296

Request for additional funding to cover budget shortfall. Funding will enable physical works to be completed in FY25/26.

16910

WW - Martins Bay Holiday Park - rebuild main amenities block

Approved budget total of $2,880,000

FY24/25 and prior - $23,179

FY25/26 - $232,198

FY26/27 - $1,494,623

FY27/28 - $1,130,000

Revised budget total of $2,750,000

FY24/25 and prior - $23,179

FY25/26 - $102,198

FY26/27 - $1,494,623

FY27/28 - $1,130,000

Request to reduce budget allocation in FY25/26.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

39. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.

40. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

41. The amenity block will be fabricated offsite. This enables optimisation of material usage, less waste, less time on site and less time spent traveling to and from site. The benefit of offsite manufacture includes increased quality assurance and reduced instances of rework.

42. The upgrade will reduce wear and tear on the existing amenity block and therefore possible increase its operational life.

43. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (where possible) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Collaboration with staff from Parks and Community Services and Property will be ongoing to ensure that the development of the amenity block is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The options for this project were presented to the local board at a workshop held on 6 August 2025. The local board indicated support in principle for a new all-accessible amenity block.

46. The project will benefit the community by providing an additional amenity to Whangateau Holiday Park that complies with the requirements of the Camping-Ground Regulations 1985.

Tauākī whakaaweawe Māori

Māori impact statement

47. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

48. The recommended option as discussed in this report will benefit Māori and the wider community through provision of additional amenities that are aesthetically pleasing and compliant with the Camping-Ground Regulations 1985.

Ngā ritenga ā-pūtea

Financial implications

49. A total budget of $385,633 CAPEX funding was allocated in the Customer and Community Services 2025/2026 Parks and Community Facilities work programme for the delivery of an all-accessible rear amenity block at Whangateau Holiday Park.

Table 3: Approved budget allocation for the project

Budget source	Previous FYs	FY25/26	Total ($)
CAPEX - local	$30,339	$355,297	$385,636
OPEX – ongoing annual maintenance costs			$11,400

50. High level indicative cost estimates for the design and construction of each option are included in the options assessment. The estimated cost for the preferred option (option 3) is $515,636.

51. This is $130,000 over the available budget and will require a variation to the Customer and Community Services work programme 2025/2026.

52. The proposed variations are within the local board’s budget envelope and will not substantially impact on the approved projects or the overall work programme.

53. The proposed changes to the work programme will ensure completion of the Whangateau Holiday Park - deliver an all-accessible rear amenity block project and not negatively impact on future financial years.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. The proposed $130,000 increase to the budget of the WW - Whangateau Holiday Park - deliver an all-accessible rear amenity block project is essential for delivery of the project. If the local board does not approve the change, the project will not be able to be delivered.

55. The project proposed for reduced funding is not proposed for delivery in this financial year.

56. Resource consent may be required and building consent is required. The preparation and processing of this consent may have an impact on the time frame for construction of the asset.

57. The following risks and mitigations have been considered:

Risks identified	Mitigation
Timeframe
The project delivery programme is longer than anticipated due to delays in consenting and approvals	Undertake design in a manner to reduce resource consent triggers and thereby remain within permitted activities as identified in the Resource Management Act, 1991.
Health and Safety
H&S incident takes place over the course of delivery of the works	Ensure proactive H&S management, risk mitigation and supplier prequalification.
A member of the public is negatively impacted by the works	Secure the site by fencing and other appropriate means to restrict access during construction activity.
Budget
The delivery of the works exceeds available budget	Tender works competitively where possible, raise early warnings of cost increases.
Construction
Construction activity impedes site access or interferes with visitor enjoyment (noise, dust etc.)	Using prefabricated amenity block to reduce time on site. Communicate in advance of the works taking place.

Ngā koringa ā-muri

Next steps

58. Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision, and works will commence on the project/s as per the timing outlined below.

59. The details of the variations to the approved work programme will be noted in the Parks and Community Facilities quarterly report and provided to the local board.

60. Table 4 below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a design and/or build partner or the resource consent process have the potential to delay completion of the project beyond the identified timeframe.

Table 4: Project phasing and timelines

Project phase	Planned completion timeframe
Resource consent application (if required)	End of 2025
Detailed design Once the concept design option is approved by the local board, the development of the detailed design can be progressed	October 2025
Resource and building consent application	October 2025
Procure physical works contractor / build partner The tender will be submitted to the council’s full facilities contractor / to a suitable contractor as per the procurement guidelines	December 2025
Physical works Accurate commencement and duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified	February 2026 – May 2026

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Concept design plans	85

Ngā kaihaina

Signatories

Author

Shelly Ataallah - Senior Project Manager

Authorisers

Geoffrey Pitman – Manager Area Operations

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Endorsement of the Whatipu to South Head Shoreline Adaptation Plan (for the coastline from Muriwai to South Head), and Ti Point to Sandspit Shoreline Adaptation plan (for Kawau Island)

File No.: CP2025/14175

Te take mō te pūrongo

Purpose of the report

1. To seek ohia/endorsement of the Whatipu to South Head Shoreline Adaptation Plan (as set out in Volume 2 and Volume 3: Units 4 and 5 (Attachments A and B to the agenda report).

2. To seek ohia/endorsement of the Ti Point to Sandspit Shoreline Adaptation Plan Volume 3: Unit 8 Kawau Island as set out in Volume 3 (Attachment C to the agenda report).

Whakarāpopototanga matua

Executive summary

3. Shoreline adaptation plans are being developed across the Auckland region to provide a long-term adaptation strategy for council-owned land and assets to manage coastal hazards and climate change (including sea-level rise).

4. The shoreline adaptation work programme consists of 20 plans to cover all the coastal areas across the Auckland region. Shoreline Adaptation Plans Volume 1: Understanding the Shoreline Adaptation Plan Programme sets out the context and framing of the programme.

5. The shoreline adaptation plan work programme was initiated by the Coastal Management Framework, adopted by Auckland Council in 2017 (resolution ENV/2017/116). The plans are key to implementation of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan under the communities and coasts priority area.

6. The shoreline adaptation plans for the Whatipu to South Head and Ti Point to Sandspit (Kawau Island) have been informed by:

· engagement with the Rodney and Waitākere Ranges Local Boards: engagement with the Rodney Local Board was initiated prior to the community engagement in 2023 with follow-up workshops held in 2024 to update the board and in early 2025 to seek feedback on adaptation strategies.

· mana whenua engagement:

- for the Whatipu to South Head plan, this included hui and communications with Te Kawerau ā Maki and Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara), Te Rūnanga o Ngāti Whātua

- for the Ti Point to Sandspit Plan this included hui with Ngāti Whātua o Kaipara, Ngāti Whātua Orākei, Ngāti Wai, Ngāti Manuhiri, Te Kawerau ā Maki, Ngāi Tai ki Tāmaki, Ngaati Whanaunga, Ngāti Maru, Ngāti Paoa, Marutūahu Confederation (Ngāti Maru, Ngaati Whanaunga, Ngāti Paoa, Ngāti Tamaterā, Te Patukirikiri (of Kapetaua))^{^[1]}

· community engagement included digital and in-person events to identify community use and values and seek feedback on draft strategy consultation documents as follows:

- initial engagement for the Whatipu to South Head plan ran from November 2023 – April 2024, a second round of engagement providing opportunity for feedback on a full draft plan ran from 12 July - Friday 30 August 2024.

7. Feedback for Kawau Island was received through engagement on the wider Rodney Local Board Shoreline Adaptation Plans for Kaipara Harbour/Moana, Pākiri to Mathesons Bay, Ti Point to Sandspit and Snells Beach to Orewa which took place between April and May 2024. Further engagement during November 2024 provided for specific feedback on adaptation strategies. Feedback on Kawau Island was also possible during engagement on the Aotea Great Barrier and Hauraki Gulf Islands and Waiheke Island Shoreline Adaptation Plan consultation periods which were open between 7 August and 7 October 2024.

8. The Whatipu to South Head and Ti Point to Sandspit (Kawau Island) Shoreline Adaptation Plans (Attachments A, B and C) include adaptation strategies for each ‘stretch’ of shoreline. It provides guidance on how council-owned land and assets can be adapted over a range of change scenarios (low, moderate and high) to sustainably manage the escalating impacts of coastal hazards and climate change. Responses vary depending on the levels of risk, exposure, and the types of assets present in each area of coast.

9. Unit 4 and 5 (Muriwai to South Head) of the Whatipu to South Head Shoreline Adaptation Plan (Attachment B) and Unit 8 (Kawau Island) of the Ti Point to Sandspit shoreline adaptation plan (Attachment C) are both within the Rodney Local Board area.

10. Shoreline adaptation plans use four adaptation strategies to describe the proposed approach to manage the risk to council land and assets from coastal hazards and climate change. The four adaptation strategies are: No Action, Maintain, Protect and Adaptation Priority Area (see figure 1).

11. The shoreline adaptation plan strategies are applied across three climate change scenarios, these are:

· Low climate change scenario: present day and up to 0.5 metres of sea level rise

· Moderate climate change scenario: between 0.5 and one metre of sea level rise

· High climate change scenario: one metre or more of sea level rise.

12. Across coastline located within the Rodney Local Board area, the following shoreline adaptation strategies are identified:

· for the Whatipu to South Head Shoreline adaptation plan (Units 4 and 5):

- the majority of the coastline within the Rodney Local Board area can be managed through a Maintain approach over all climate scenarios. Maintain is also identified under the high climate scenario for Manunutahi Bay / Mosquito beach located at the northern most part of Unit 5.

- the coastal margin commencing at the southern end of Maukatia Bay / Māori Bay and concluding at the southern side of Motutara Road at the southern end of Muriwai Beach is identified as Adaptation Priority under the high climate change scenario.

- No action is identified for areas north of the Muriwai Regional Park, which includes privately owned land, crown land, or areas of coast with limited council-owned land or assets exposed. Majority of the South Head area is identified as no action due to the limited exposure of Auckland Council assets.

· for (Unit 8 Kawau island) of the Ti Point to Sandspit Shoreline adaptation plan

- the majority of the coastal areas of Kawau island, and the surrounding islands, are in private ownership and as a result the strategy of no action is identified for these areas. Council land and asset which are susceptible to coastal hazard are primarily located within South Cove and School House Bay where the strategy of Maintain overall climate scenarios provides for the continued maintenance of uses, and associated assets to support access to Kawau island.

13. The shoreline adaptation programme is funded through the Long-term Plan 2024-2034 as part of the climate action investment package. The shoreline adaptation plans will be implemented through future decision making with respect to reserve management, operational maintenance and renewal of coastal structures and initiation of new capital works projects. This will be supported by ongoing monitoring of coastal assets and the surrounding coastal environment.

14. The adaptation strategies selected in the Whatipu to South Head shoreline adaptation plan and those in Unit 8 of the Ti Point to Sandspit plan do not commit council to any additional investment and no financial investment decisions have been made at this time.

15. The shoreline adaptation plans will be integrated into relevant council plans, including asset management plans that help to inform appropriate maintenance. This also includes local implementation of capital works under the Coastal Asset Renewals Works Programme, and the Making Space for Water the establishment of Blue Green networks and Recovery Office responses.

16. Staff recommend that the Rodney Local Board endorse the Whatipu to South Head Shoreline Adaptation Plan (Attachment A) and the Unit 8 of the Ti Point to Sandspit Shoreline Adaptation Plan (Attachment B) as a guiding document to manage and adapt council-owned land and assets to the impacts of coastal hazards and climate change over time.

17. The Waitākere Local Board is also recommended by staff to endorse the Whatipu to South Head Shoreline Adaptation Plan (with respect to Whatipu to Te Henga) at their August 2025 business meeting.

18. Pending endorsement, the Whatipu to South Head Shoreline Adaptation Plan will be presented to the Policy and Planning Committee for approval.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) ohia / endorse the Whatipu to South Head Shoreline Adaptation Plan Volume 2 and 3 (Attachments A and B to the agenda report)

b) ohia / endorse the Ti Point to Sandspit Shoreline Adaptation Plan Volume 3: Unit 8 Kawau island (Attachment C to the agenda report).

Horopaki

Context

19. The Coastal Management Framework adopted by the council in 2017 (resolution ENV/2017/116) set the direction for a regionwide shoreline adaptation plan programme and responds to the priority area in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, that “communities and individuals are prepared for our changing climate and coastline”.

20. The shoreline adaptation plan work programme focuses on how Auckland Council manages and adapts council-owned land and assets to the impacts of coastal hazards and climate change over time. The entire Auckland coastal region will be covered through a series of 20 plans.

21. Shoreline adaptation plans are non-statutory living plans which guide asset management planning and decision making. The programme is developed collaboratively across Auckland Council including council-controlled organisations (CCO’s), Auckland Transport and Watercare and Eke Panuku.

22. The Auckland Council and Council Controlled Organisation-owned coastal land and assets considered by the shoreline adaptation plans fall into four major categories illustrated below:

	· Auckland Council owned land, including regional and district parks and other landholdings held by Auckland council and the CCOs.
	· Community facility assets, such as buildings, parks infrastructure, facilities or closed landfills
	· Water assets including stormwater, potable water and wastewater.
	· Roads, transport networks (such as shared pathways, cycleways busways and ferry and train infrastructure) which are owned or managed by Auckland Council or Auckland Transport.

Table 1: Categories used to group Auckland Council and CCO-owned coastal land and assets considered within each shoreline adaptation plan

23. Each shoreline adaptation plan responds to the following national and regional policy, plans and work programmes:

· from the early development stage each shoreline adaptation plan supports community-led discussions about natural hazard risk, adaptation and resilience identified as an area of focus in ‘Accelerating a Resilient Tāmaki Makaurau Auckland’ resolved by the Planning, Environment and Parks Committee on 29 June 2023 (resolution PEPCC/2023/81)

· where applicable shoreline adaptation plans align with the ‘Making Space for Water’ programme, with regards to flood hazards in coastal areas

· shoreline adaptation plans respond to the policy direction set out in the New Zealand Coastal Policy Statement (2010) which directs councils to identify areas that may be affected by coastal hazards over at least 100 years

· the shoreline adaptation plans follow guidance from the Ministry for the Environment (2024) to apply a best practice method for developing the Dynamic Adaptive Policy Pathways through coastal hazards vulnerability and risk assessment alongside community and mana whenua engagement.

24. The high-level strategies recommended in the shoreline adaptation plans provide a strategic direction for Auckland Council and Council-controlled organisations to refer to when considering how council-owned coastal land and assets can be managed, either to the immediate impacts of storm events or the sustainable management of longer-term coastal hazards and climate change. This supports sustainable coastal management decision making, including whether to reinstate or realign (moving back) assets within coastal areas.

25. Shoreline adaptation plans are a first step for a regionally consistent approach to adapting our dynamic coastal areas to future climate change and sea-level rise. Adaptation planning is a proactive journey which will take decades to fully implement.

26. The shoreline adaptation plan programme considers three hazards (coastal erosion, coastal inundation and catchment (rainfall) flooding where it interacts with the coastal environment). For further information on these hazards refer to Section 4 of Volume 1 – Understanding the Shoreline Adaptation Plans.

27. In the original shoreline adaptation consultation material, adaptation strategies were presented over indicative short, medium and long-term timeframes which were reflective of different sea level rise scenarios. Responding to feedback from communities, local boards, elected members and mana whenua, the final shoreline adaptation plan reports have presented final recommended strategies in relation to clearly described coastal change scenarios:

· Low climate change scenario: present day hazards including a one per cent annual exceedance probability catchment flooding and coastal inundation (storm) event and up to 0.5 metres of sea level rise and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level scenario

· Moderate climate change scenario: including a consideration of 0.5 and up to 1 metres of sea level rise (and a one per cent annual exceedance probability event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on this sea level

· High climate change scenario: over a metre of sea level rise (and a one per cent annual exceedance probability storm/rainfall event scenario) and a corresponding understanding of coastal erosion and instability susceptibility based on a sea level of over a metre.

28. A one per cent annual exceedance probability event scenario is a way to express the likelihood of a flood of a specific size or greater occurring in any given year, expressed as a percentage. A detailed view of the hazard scape is included in volume 3 for each unit (Attachment B and Attachment C).

29. The shoreline adaptation plans consider four adaptation strategies No Action, Maintain, Protect and Adaptation Priority areas, as summarised in Figure 1. The strategies provide high-level guidance on how council-owned land and assets located in coastal areas could be adapted over time to sustainably manage the escalating impacts of coastal hazards and climate change.

Maintain

A blue square with a white and black tool

AI-generated content may be incorrect.

Existing assets and uses are maintained within their general location. Considering design and location to manage risks.

Protect

A purple and white shield

AI-generated content may be incorrect.

The coastal edge and/or uses are protected. The coast is often fixed in location and defences (preferably nature based) are used to achieve this.

No action

A blue square with a logo and a flower

AI-generated content may be incorrect.

Limited or no council assets are exposed to coastal hazards. No action is required to reduce or manage risk.

Adaptation priority area

A blue flag with a white mark on it

AI-generated content may be incorrect.

Action is required to manage risk to council land and assets from coastal hazards and catchment flooding. The values and nature of the coastal area requires further adaptation planning and discussion to confirm the actions required.

Figure 1: Adaptation strategies for the shoreline adaptation plans

30. The final shoreline adaptation plan documents have been structured into three volumes and as outlined in Figure 2:

· Volume 1: Details of the overarching programme

· Volume 2: Contextual overview of the specific shoreline adaptation plan area (see Attachment A and B)

· Volume 3: Site-specific detail including the recommended adaptation strategies for each area (see Attachment C).

A map of the world

AI-generated content may be incorrect.

Figure 2: Depiction of the scale and content of the three volumes of reports applicable to the Rodney Shoreline Adaptation Plan areas

Tātaritanga me ngā tohutohu

Analysis and advice

The Whatipu to South Head and Ti Point to Sandspit (Unit 8 Kawau Island) Shoreline Adaptation Plans

31. The Whatipu to South Head coastline spans 75km along Auckland’s West Coast and covers over 141,000 ha. The area spans from Whatipu at its most southern point to South Kaipara Head at its most northern point, at the mouth of the Kaipara Moana (Harbour) identified in Figure 2a below. The context, including the key council land and assets, cultural context provided by local iwi and community feedback is addressed in Volume 2 Whatipu to South Head Plan (Attachment A). Within the shoreline adaptation plan, two (2) of five (5) ‘units’ are located within the Rodney Local Board’s area (units 4 and 5). Each unit is outlined in Volume 3 Whatipu to South Head Plan (Attachment B):

32. Unit 8 of the Ti Point to Sandspit shoreline adaption plan includes Kawau Island, and several other islands located in proximity to the Mahurangi Peninsula: Rabbit Island, Takangaroa Island, Beehive Island / Taungamaro Island, Motuketekete Island, Moturekareka Island, Motutara Island, Motuora Island, Te Haupa Island (Saddle Island), and Grants Island, as identified in Figure 2b below. The context, including the key council land and assets, cultural context provided by local iwi and community feedback is addressed in the introductory section of Volume 3 Unit 8 (Attachment C). Kawau and the adjacent islands will form Unit 8 of the Ti Point to Sandspit Shoreline adaptation plan, with minor consequential changes to figures within Volume 2 of that plan (previously endorsed by the Rodney Local Board in July 2025, resolution RD/2025/142).

A screenshot of a map

AI-generated content may be incorrect.

Figure 1a: Whatipu to South Head shoreline adaptation plan area.

Figure 2b: Unit 8 shoreline adaptation plan area for the Ti Point to Sandspit shoreline adaptation plan.

What is happening? Coastal hazards and climate change

33. Research and analysis were undertaken to inform an understanding of coastal hazards and the resulting risk to council-owned land and assets, along with identified ecological, cultural and historic heritage assets.

34. The shoreline adaptation plan programme considers three hazards (coastal erosion, coastal inundation and catchment (rainfall) flooding where it interacts with the coastal environment). For further information on these hazards refer to Volume 1 Understanding the Shoreline Adaptation Plan Programme.

35. An overview of the hazardscape is included at a shoreline adaptation plan area scale in the Volume 2 report and at a detailed scale in Volume 3 for each unit (refer to figure 2 below). Wildfire and land instability hazards are not directly considered in the development of shoreline adaptation strategies. It is noted that multiple areas within this shoreline adaptation plan area, including Muriwai, include properties, which following the 2023 storm events, are now categorised as high-risk. Decisions on the future use and management of this land is being dealt with separately under the Council’s storm-affected land-use policy. Shoreline adaptation plans, as living documents, may be updated as decisions are made. Key areas of note are as follows:

· Whatipu to South Head Plan, Te Oneone Rangatira Muriwai (Unit 4): is characterised by the Maukatia (Māori Bay) coastal cliff system and rocky shorelines. To the north, the high-energy Muriwai Beach is backed by mobile sand dunes. Erosion management measures including the realignment of the southern car park was completed in 2009, followed by landward relocation and redevelopment of the Muriwai Surf Club

· Whatipu to South Head Plan Te Korowai o te Tonga / South Head (Unit 5): is characterised by the high-energy Woodhill Forest Beach backed by mobile sand dunes that extend into the Forest. The Papakanui Spit extends from South Head at the harbour entrance. The open west coast beach and the Papakanui Spit are highly dynamic in response to coastal processes and sand supply. The sand dunes are currently unmanaged and naturally respond to coastal processes, with cycles of erosion and accretion

· Ti Point to Sandspit plan area Kawau Island (Unit 8): is predominantly characterised by vegetated coastal cliffs and rocky foreshores, interspersed with sandy pocket beaches. The predominantly steep terrain of Kawau Island has limited exposure to coastal inundation and sea-level rise. The lower lying inlets and embayments are exposed in the moderate to high climate change scenario, including sections of Vivian Bay.

What matters the most? Council assets and local input for coastal areas

36. A detailed overview of council land and assets and the supporting cultural, social and ecological context is provided in each shoreline adaptation plan document (Attachment A to C).

37. Auckland Council land and assets, within the Whatipu to South Head Shoreline Adaptation Plan include (but are not limited to):

· 2,970 hectares of park/reserve land including extensive areas of Regional Park land.

· 51 kilometres of road network

· 17 kilometres of water piped networks, noting for Muriwai this include water networks operated by Watercare Services.

· 91 council owned buildings and wharves.

38. The Whatipu to South Head Shoreline Adaptation Plan area is also noted to include 557 publicly identified cultural and heritage sites. Additional cultural landscapes, statutory acknowledgement areas, values and sites may be present and further development of cultural statements, in response to the shoreline adaptation plan programme is anticipated.

39. Auckland Council land and assets, within Unit 8 Kawau Island of the Ti Point to Sandspit Shoreline Adaptation Plan includes reserve land at North Cove, South Cove Wharf and Vivian Bay (Reserve) with Boat ramps at South Cove and Schoolhouse Cove Wharves and boat ramps at Schoolhouse Bay and South Cove (Auckland Transport) and an Auckland council managed closed landfill at South Cove (Kawau Landfill).

40. Kawau Island also includes extensive areas identified as having ecological value and is highly valued by iwi, including the location of statutory acknowledgement areas for several islands.

41. Within the Rodney Local Board’s area, populations are concentrated in the Muriwai settlement area. The area includes regional parks and associated assets which host a number of community uses and are popular destinations for visitors. The Muriwai gannet colony is located within this area and the area is home to regionally unique ecological habitats and values. Communities on Kawau island access the island by water, making public wharf and boats ramp areas critical for transport and services to the island.

Local input into local issues

42. The purpose of community engagement throughout Shoreline Adaptation Plan development is to identify how the community use and value their coastal areas. This has been supported by analysis of publicly available documents (such as local board and local parks plans).

43. Development of both the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plan has included engagement with:

· Ngā iwi o Tāmaki Makaurau nineteen iwi of Tāmaki Makaurau and (recognising that each iwi is wholly autonomous, individual and unique), noting the location of statutory acknowledgement areas and the cultural significance of sites and landscapes across the wider Shoreline Adaptation Plan coastline.

- for the Whatipu to South Head plan, this included hui and communications with Te Kawerau ā Maki and Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara), Ngāti Whātua Ōrākei, Te Rūnanga o Ngāti Whātua

· the Rodney Local Board (along with the Waitākere Ranges Local Board for the Whatipu to South Head shoreline adaptation plan).

· local community including:

- for the Whatipu to South Head area: Muriwai Community Association, Muriwai Environmental Action Community Trust and Friends of Regional Parks

- for the Ti Point to Sandspit (Kawau area): this included engagement with the Sandspit Residents and Ratepayers and identification of further groups such as the Kawau Island Residents and Ratepayers and other clubs and associations with key interest in coasting and marine infrastructure.

· asset owners and managers including Parks and Community Facilities, Auckland Transport, Healthy Waters and Flood Resilience, Recovery Office, Closed landfills, Waste Solutions and Watercare Services.

44. Community engagement was delivered in person and digitally as follows:

· the Whatipu to South Head Shoreline Adaptation Plan included a series of in-person, public outreach events to inform people of the shoreline adaptation plan programme and receive feedback. Public engagement ran from November 2023 to April 2024. A second round of engagement providing opportunity for feedback on the full draft plan ran from 12 July to Friday 30 August 2024.

· feedback for the Ti Point to Sandspit (Kawau) Shoreline Adaptation Plan was received through engagement for the wider Shoreline Adaptation Plans for the Kaipara Harbour/Moana, Pākiri to Mathesons Bay, Ti Point to Sandspit and Snells Beach to Orewa areas between April and May 2024. Further engagement during November 2024 provided for specific feedback on adaptation strategies. Feedback was also open for the Kawau island community during engagement on the Aotea Great Barrier and Hauraki Gulf Islands and Waiheke consultation periods which were open between 7 August to 7 October 2024. This included digital and in-person events to identify community use and values and seek feedback on draft strategy consultation documents.

45. Digital engagement was undertaken using Social Pinpoint, and AK Have Your Say. Social Pinpoint, an online engagement platform, provided comments pinned to an interactive map for the area and AK Have Your Say received surveys. Feedback was also received via email submissions and through direct discussions with communities and interested groups

46. Feedback has been analysed and used to develop community objectives and guide the development of the adaptation strategies. Community objectives are included in Volume 2 and locationally specific feedback is identified in Volume 3 for both the Whatipu to South Head and Ti Point to Sandspit plans (Attachment B and Attachment C). Engagement with local iwi and asset owners has been undertaken through separate workstreams and is also outlined in Volume 2 and respective Volume 3 documents.

What can we do about it? Adaptation strategies for the Rodney Local Board area

47. The shoreline has been divided into several coastal units, defined by the driving coastal processes. Within these, stretches have been developed to reflect the varying distribution of assets and the subsequent, appropriate management strategies:

· the Whatipu to South Head Shoreline Adaptation Plan includes 19 coastal stretches, of which seven (7) are located within Units 4 and 5 of the Rodney Local Board Area.

· the Ti Point to Sandspit Shoreline adaptation plan includes a total of 58 Stretches, five (5) of which are located within Unit 8 Kawau island (and surrounding islands located within the Rodney Local Boards area).

The recommended adaptation strategies are represented as pathways across the three coastal change scenarios previously outlined.

48. A comprehensive overview of the recommended strategies for each stretch and supporting rationale is provided in Volume 3 (Attachment B & C). In summary:

Whatipu to South Head Shoreline adaptation plan (Units 4 and 5):

· the majority of the Muriwai coastline within the Rodney Local Board area can be managed through a Maintain approach over all climate scenarios. Notably, there are no Protect approaches applied to this section of the coast, due to the highly dynamic nature of this coastline. The coastline from Te Waharoa in the south to the northern extent of the Muriwai Regional Park including Maukatia Bay within the Rodney Local Board area can be managed through a Maintain approach over all climate scenarios. Maintain supports the continued management practices and the localised adaptation of these to respond to coastal processes and identified social, cultural and ecological values. Maintain is also identified under the high climate scenario for Manunutahi Bay / Mosquito beach located at the northern most part of Unit 5.

· the coastal margin at the southern side of Motutara Road (southern end of Muriwai Beach) is identified as Adaptation Priority under the high climate change scenario. This acknowledges the dynamic nature of this coastal area, demand for coastal access and need to consider risk management options for assets, uses and supporting infrastructure in a manner which responds to community and iwi vales and the unique ecology, landscapes and amenity of the area.

· No action is predominantly identified for areas north of the Muriwai Regional Park, which includes privately owned land, crown land, or areas of coast with limited council-owned land or assets exposed. The majority of the South Head area is identified as no action due to the limited exposure of Auckland Council assets.

Ti Point to Sandspit Shoreline adaptation plan (Unit 8 Kawau island):

· most of the coastal areas of Kawau island, and the surrounding islands, are in private ownership. As a result, the strategy of no action is identified for these areas. Council land and assets which are susceptible to coastal hazards are primarily located within South Cove and School House Bay where the strategy of Maintain over all climate scenarios provides for the continued maintenance of uses, and associated assets to support ongoing access to Kawau island.

49. Adaptation strategies and pathways do not preclude further investment or planned asset management. As living documents, the shoreline adaptation plans may be updated to reflect land use change, investment in assets, community values and environmental change.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. The shoreline adaptation plan work programme is funded as part of the council’s climate action package and is a core climate adaptation workstream. As global temperatures rise, Tāmaki Makaurau is predicted to experience between 0.6 and 1.5 metres of sea level rise by 2130, depending on the future CO2 emissions scenario. The impacts of climate change and sea-level rise are expected to increase the frequency, intensity and magnitude of natural hazards including coastal erosion, coastal inundation, and rainfall flooding.

51. To prepare for the future with climate change, we need to plan adaptively. Shoreline adaptation plans will help reduce asset exposure and signal the need to work with nature by developing natural systems (such as wide beaches, well vegetated dunes, and tidal marshes) that are more resilient to the impacts of climate change.

52. Shoreline adaptation plans assist in educating the public about the impacts of climate change and the need to adapt. Building awareness and signalling the need to be prepared for coastal hazard events is an important part of long-term resilience and preparedness. For that reason, shoreline adaptation plans report under the Community and Coast priority area of Tāruke-ā-Tāwhiri – Auckland’s Climate Plan 2020.

53. The Whatipu to South Head Plan and Ti Point to Sandspit Plan outlines how council-owned land and assets can be managed to mitigate the impacts of coastal hazards and climate change. Implementation of the shoreline adaptation plans will increase resilience by reducing exposure and vulnerability of assets in hazards zones.

54. Greenhouse gas emissions are not directly considered within the shoreline adaptation plans, which focuses on the strategic goal of adapting the shoreline to build long-term resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55. Considering the broad extent of council-owned coastal land and assets and the non-statutory nature of the shoreline adaptation plans, implementation will be a collaborative effort across council departments. The project team has worked in partnership with relevant departments to co-develop the Whatipu to South Head Plan and Ti Point to Sandspit Shoreline Adaptation Plans.

56. Strategies will be considered and integrated into all relevant council strategic plans and documents including Reserve Management Plans, Regional Parks Management Plans and Open Space Network Plans. This will support associated decision making, such as landowner and leasehold approvals.

57. Adaptation strategies will also be integrated into targeted asset management plans to inform appropriate outcomes, including ongoing operational maintenance and future capital renewal work programmes. For example, assets that provide a coastal defence or amenity function will be considered through council’s regionally funded Coastal Assets Renewals Programme and Shoreline Adaptation Plan Implementation Programme.

58. The completion of all 20 shoreline adaptation plans will confirm regionally consistent themes, challenges and opportunities. This will inform the future implementation strategy including prioritisation and funding.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59. Initial workshops with the Rodney Local Board commenced in 2023, prior to community engagement. Follow-up workshops were held to provide an update on what was heard through the engagement period during 2024. In early 2025, workshops and feedback sessions were held, relevant to all areas of the Rodney Local Board’s coastline, to seek feedback and direction on the development of adaptation strategies.

60. Through workshops, the local board supported the opportunity for communities on the west coast to provide further feedback (through the re-engagement period) and identified specific interest in ensuring engagement with local iwi was undertaken and that community engagement considered local views to ensure that plans were responsive to these uses, values and aspirations. A summary of the iwi and community engagement undertaken has been included in the full plan documents (Attachment A to C).

61. Community engagement for the Rodney Local Board area (unit 4 and 5), highlighted the impact that severe storms, including the 2023 storm events, the Whatipu to South Head Shoreline Adaptation plan acknowledges this and identified that decision making in relation to storm affected land will be undertaken in accordance with that programme or policy and updates may be made to shoreline adaptation plans, in future, as required.

62. Key community values for the Muriwai area identified related to environmental features and values, recreational uses, coastal access and the wellbeing provided by access (including a range of modes) to coastal areas. Resilience and the acknowledged need to adapt to environmental change in a dynamic area of the west coast was also a strong theme in reengagement. Key community values for the Kawau island area related to the maintenance of coastal transport infrastructure and need for continued maintenance of assets both at Sandspit and on the island itself.

63. Overall, matters raised have been responded to through amendment to strategies and the inclusion of implementation notes in the Volume 3 (see Attachments B & C).

64. Pending endorsement from the Rodney Local Board (along with Waitākere Ranges Local Board) the Whatipu to South Head and Ti Point to Sandspit Plans will be presented to the Policy and Planning Committee for approval.

Tauākī whakaaweawe Māori

Māori impact statement

65. From the programme’s inception in 2021, the shoreline adaptation plan programme has been designed and developed in the spirit of partnership with ngā hapū me ngā iwi o Tāmaki Makaurau. The programme principles which underpin this approach are included in Volume 1 Understanding the Shoreline Adaptation Plan programme.

66. Multiple hui and hikoi with local iwi have been held to support the development of the shoreline adaptation plan Programme, including the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans. The project team also presents regularly to the Interim Kaitiaki Forum (formerly the Infrastructure and Environmental Services Kaitiaki Forum).

67. The Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plan areas include statutory acknowledgement areas, numerous known (and unknown) sites of significance, situated amongst the diversity of coastal tributaries/ streams and headlands. Those iwi who whakapapa to the area and/or expressed an interest in the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plan kaupapa are identified in Table 2 Below:

Table 2: Iwi engaged in the development of shoreline adaptation plans;

Whatipu to South Head Plan (Units 4 and 5)

Ti Point to Sandspit Plan (Unit 8 Kawau island)

· Te Kawerau ā Maki

· Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara)

· Ngāti Whātua Ōrākei

· Te Rūnanga o Ngāti Whātua.

· Ngāti Whātua o Kaipara,

· Ngāti Whātua Orākei,

· Ngāti Wai,

· Ngāti Manuhiri,

· Te Kawerau ā Maki,

· Ngāi Tai ki Tāmaki,

· Ngaati Whanaunga

· Ngāti Maru,

· Ngāti Paoa,

· Marutūahu Confederation (Ngāti Maru, Ngaati Whanaunga, Ngāti Paoa, Ngāti Tamaterā, Te Patukirikiri (of Kapetaua))^{^[3]}

68. The project team has worked with iwi representatives of the group to provide cultural statements and cultural commentary to help guide the adaptation approaches set out within these shoreline adaptation plans. Acknowledging each iwi have their own kōrero and may choose to share this in a manner which protects each iwi intellectual property, the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans includes content which iwi have approved to be included (see Attachment A, B and C). Further information may be included in cultural statements, to be held by iwi, which once finalised will inform implementation of the shoreline adaptation plans.

69. Engagement with the above iwi and ngā hapū me ngā iwi o Tāmaki Makaurau who express an interest, will continue throughout completion of the shoreline adaptation plan programme and its implementation.

Ngā ritenga ā-pūtea

Financial implications

70. Delivery of the shoreline adaptation plan work programme is regionally funded through the climate action package. No additional funding is sought from local boards to deliver the reports.

71. Mitigating coastal hazards will become increasingly expensive for Auckland and wider Aotearoa. It will not be affordable or feasible to defend everywhere. Shoreline adaptation plans and the supporting coastal asset management plan will ensure that coastal projects consider the escalating future risk of climate change and respond in both an environmentally and economically sustainable manner.

72. No financial investment decisions have been made through the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans. The adaptation strategies will be given effect to across relevant council decision-making. This includes the future management, maintenance and renewal of council assets and land located along the coast through existing work programmes and associated budgets. Over time, this will result in cost savings as assets are moved out of coastal hazard areas and incur less damage due to coastal erosion and flooding.

73. Once all shoreline adaptation plans across Auckland are completed, a regional funding prioritisation approach will be developed. The framework and process for undertaking this exercise will need to be agreed with the Governing Body. This will assist in budgetary requirements and support an equitable approach for areas where managed realignment or other major coastal works have been recommended.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

74. The risks and mitigations associated with the local boards endorsing the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans are outlined in Table 3 below:

Table 3: Risk identification and mitigations

Main risk	Mitigation
Coastal asset decisions are at risk of being made on an ad-hoc basis and may not adequately consider the escalating risk of climate change.	· adopting the Shoreline Adaptation Plans for the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plan area will provide for future implementation of the plan. · Asset management across multiple asset classes will require multiple departments across council to continue to work together. As a strategic document, the Shoreline Adaptation Plan provides a coordinated and holistic approach, alongside other relevant council policies and regulatory mechanisms.
Potential opposition to the proposed adaptation strategies (noting a high level of public interest in council management of assets in response to climate change and natural hazard risk)	· The development of the Shoreline Adaptation Plans has been undertaken in collaboration with local iwi and with extensive engagement with the local community, wider public and infrastructure providers. · These Shoreline Adaptation Plans remain living documents, revisions to the Shoreline Adaptation Plan can be advanced to respond to further engagement with iwi, communities and in response to other programmes such as the Closed Landfill Asset Management Plan development.
Due to uncertainty in emission reductions, coastal hazards may increase in frequency and intensity earlier than expected.	· Shoreline Adaptation Plans have been developed using conservative climate change scenarios in the long term. · The Shoreline Adaptation Plans are adaptive and advancement to the next timeframe can be considered based on the observed impact of coastal and climate change.
As multiple teams are required to work together to implement the shoreline adaptation plan, there is potential that the SAP is not applied across all business areas.	· The project team have worked collaboratively with departments across council and Council-controlled organisations to develop the SAP and will maintain relationships to support implementation. · A governance group oversees the development and implementation of the shoreline adaptation plan work program and also supports strategic relationships.

Ngā koringa ā-muri

Next steps

75. Pending endorsement from the Rodney (and Waitākere Ranges) Local Board, the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans will be presented to the Policy and Planning Committee for approval in 2025.

76. Once approved, the Whatipu to South Head and Ti Point to Sandspit Shoreline Adaptation Plans will be released to the public and to stakeholders across Auckland Council. Local implementation will include capital works under the Coastal Asset Renewals Works Programme. The adaptation strategies will then be integrated into key council plans, such as asset management plans.

77. The storm affected land located within the wider shoreline adaptation plan areas may be subject to further actions as identified by the recovery programme.

78. Funded regional implementation will commence in late 2025 once all shoreline adaptation plans are completed and will include continued opportunity for iwi and other programme partners to collaborate in the implementation of the shoreline adaptation plan programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Shoreline Adaptation Plan Whatipu to South Head: Volume 2 & 3	103
b ⇩	Shoreline Adaptation Plan Whatipu to South Head: Volume 3, Units 4 & 5	173
c ⇩	Shoreline Adaptation Plan Ti Point to Sandspit (Kawau Unit 8): Volume 3	211

Ngā kaihaina

Signatories

Authors

Florence Canal, Lara Clarke, Sage Vernall

Natasha Carpenter – Head of Coastal Management

Authorisers

Paul Klinac - General Manager Engineering, Assets and Technical Advisory

Barry Potter - Director Resilience and Infrastructure

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay

File No.: CP2025/16893

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on Plan Change 113, which seeks to add 174 trees and 29 groups of trees to Schedule 10 Notable Trees Schedule of the Auckland Unitary Plan (Operative in part).

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views, where provided.

3. The purpose of Plan Change 113 (PC113) is to amend or add 161 entries to Schedule 10 Notable Trees Schedule (Schedule 10). The additions and amendments comprise 174 individual trees and 29 groups of trees. The Notable Trees Overlay (the overlay) is also amended accordingly.

4. Local boards had an opportunity to express views on the draft plan change before it was finalised and notified for submissions. A report was taken to all local board business meetings (except for Aotea/Great Barrier and Waiheke Local Boards) during March 2025. All feedback received during this stage was incorporated into the report that was presented to the Policy and Planning Committee.

5. The Policy and Planning Committee approved the notification of PC113 at its meeting on 15 May 2025 (resolution PEPCC/2025/47).

6. Local boards were emailed further information about the trees and groups of trees proposed to be added within their local board areas on 16 May 2025. The schedule of trees for the Rodney Local Board can be viewed in Attachment C to the agenda report.

7. Plan Change 113 was notified on 22 May 2025. A 20-day period of public submissions closed on 23 June 2025. One hundred and thirteen individual submissions were received. A period for further submissions closed on 25 July 2025 and four further submissions were received.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / provide local board views on Plan Change 113, which adds 174 trees and 29 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the Auckland Unitary Plan maps.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on these documents’ contents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[4] (sections 15-16 Local Government (Auckland Council) Act 2009).

9. A plan change will be included in the Auckland Unitary Plan (AUP) if it is approved. Local boards must have the opportunity to provide their views on council-initiated plan changes – a plan change alters the content of the AUP.

10. If the local board chooses to provide its views, the planner includes local board views verbatim and addresses those views in the hearing report (alongside issues raised by submitters).

11. There may be an opportunity to appoint a local board member to represent the views of the local board at the hearing to commissioners, who decide on the plan change, in the new term.

12. This report provides an overview of the plan change, and a summary of key themes from submissions. A summary of local board views on the plan change during its draft stage are included as Attachment A to the agenda report.

13. The purpose of the plan change is to address the nominations for notable trees that the council has held in its database over the last 10-12 years. All nominations were progressively evaluated between 2022 and 2024, with a view to adding them to Schedule 10 and the corresponding mapped overlay, which spatially identifies the locations of all notable trees and notable groups found in the schedule.

14. Schedule 10 is managed by the AUP through a policy and rule framework. The Regional Policy Statement (RPS) in the AUP (Chapter B4.5. Notable Trees) contains the objectives and policies (including the criteria for scheduling). Chapter D13 Notable Trees overlay contains the district-level objectives and policies and sets out the rules framework for how activities affecting notable trees are treated. Schedule 10 itself is found in Chapter L -Schedules. The AUP maps contain the Notable Trees overlay which spatially identifies the locations of all notable trees and groups throughout the region, using specific symbology.

15. The scope of PC113 is strictly limited to adding trees and groups of trees to Schedule 10. It does not seek to amend any other parts of Schedule 10, or to amend any of the policy or rules framework relating to Notable Trees.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

16. The report to local board business meetings in March 2025 outlined the background to PC113 and provided a summary of all the trees and groups of trees proposed to be added within the various local board areas. At that time, details such as exact locations of proposed trees and groups of trees had not been finalised. The process of evaluating hundreds of nominated trees and groups required a careful assessment and a triage process by council planners, arborists, heritage staff, GIS staff and planning technicians. Local boards were provided with a breakdown of the final list of additions to Schedule 10 according to local board area on 16 May 2025 via email.

17. Some feedback from local boards expressed a desire for additional trees to be added as part of the plan change. The nominations considered as part of the process included all those up to the end of June 2024 only. This was to ensure that all consultation, evaluations and preparation could be adequately prepared and executed within a reasonable timeframe. Any nominations received after June 2024 are held in the council’s database and will be evaluated at a future date to be determined.

18. Supporting documentation (including all public submissions received, and a full summary of those submissions) is available from the council’s website.

19. Council’s planners, and other experts, will now evaluate and report on:

· the plan change

· all submissions

· views and preferences of the local board, if the local board passes a resolution.

20. A hearings report will be prepared and all submissions and feedback considered by planners and subject matter experts. Staff will provide recommendations on whether to accept or reject (or accept in part) submissions, or whether submissions are considered to be out of scope; but a hearings panel will make the final decision on these recommendations.

21. The hearing is expected to be held later this year.

Overview of submissions received

22. The overarching submission themes are as follows:

· support the plan change with no amendments

· support the plan change with amendments

· decline the plan change

· decline the plan change with amendments.

23. One hundred and thirteen individual submissions were made. Some submissions sought more than one point of relief. A total of approximately 170 submission points were summarised.

Table 1: Summary of feedback by submitters

Submissions	Approximate Number
In support of the plan change as a whole, and/or with specific support for certain trees/groups	56
Opposition to certain trees/groups of trees being added to the Schedule (note that more than one submission or submission point may apply to a proposed tree/group)	69
Seek to add more trees to the Schedule (specific ones and in general)	12
Decline the plan change in general	4
Relating to various issues such as seeking alternatives or additions to scheduling, process and operational matters, disclosure of nominators’ details, or support for another primary submitter	28
No decision requested	1

24. Submitters’ addresses are not mapped, which means it is not possible to provide details of submissions according to local board area. Additionally, the nature of most submissions is seeking general support, or general opposition to, PC113 (which applies regionally). The submitters seeking specific removal of certain trees or groups from the Schedule are not necessarily the owners of the trees or groups of trees proposed to be added to the Schedule via PC113. Other submissions are relatively general in the sense that they apply to issues of process or policy matters.

25. Information on all individual submissions, and the summary of all decisions requested by submitters, is available from council’s website at the link provided above. For the local boards’ information, a summarised version of all submissions is included as Attachment B to the agenda report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

27. Both climate goals are relevant and align with the requirement for RMA decision-makers to have:

· particular regard to the effects of climate change (section 7(i) RMA), and

· regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

28. Notable trees are part of the overall canopy cover of Auckland. They make a positive contribution to Auckland’s climate by assisting with carbon sequestration and reducing net greenhouse gas emissions. CO₂ (carbon dioxide) is stored in the trees’ wood, leaves, roots, and the soil around the trees.

29. While not all the proposed additions to the Schedule are located in the urban environment, most are. Large trees in built-up areas are known to have a cooling effect through evapotranspiration and shade, reducing temperatures and energy consumption. Shade from trees also reduces the amount of direct sunlight reaching surfaces and buildings, further lowering temperatures.

30. An increase in notable trees would have further positive effects on Auckland’s climate by providing them with specific protection against removal, so that their ongoing contribution to positive climate effects can continue.

31. Moreover, any particular local board views on climate adaptation and/or climate mitigation will be considered by the plan change decision-makers.

Local board views - climate

32. It is considered that the plan change will not affect any local board in particular in terms of climate change. Across local board areas, the collective addition of trees and groups of trees to Schedule 10 will be beneficial in terms of their contribution to climate change mitigation by ensuring their retention and formal protection.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Many of the trees and groups of trees subject to PC113 are located on council reserves, as well as on road reserves which are the domain of Auckland Transport. Owners (and occupiers) of land upon which a nominated tree or group is located were notified as part of a mail-out to advise of the plan change process and of upcoming site visits by a council arborist to evaluate the trees; this included council and Auckland Transport owned trees.

34. Auckland Council made a submission on PC113. Submission points reflected an error identified in the plan change documents, and also to describe several situations where it was determined that proposed trees were no longer present on the sites.

35. Auckland Urban Development Office (formerly Eke Panuku) provided feedback on two sites where one tree and a group of trees are proposed to be added to the Schedule. Their feedback related to these sites being part of proposed urban regeneration areas. No council-controlled organisations made a submission to PC113.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The purpose of this plan change is to add or amend 161 new ‘line items’ to Schedule 10 of the AUP, which results in 174 trees and 29 groups of trees being added. Initial feedback on the draft plan change was gathered during local board business meetings in March 2025, before final tree locations were confirmed. Following a detailed evaluation process, finalised lists were shared with local boards in May 2025. While some local boards requested additional trees, only nominations received by June 2024 were considered, with later submissions held for future assessment.

37. This plan change relates to all local board areas apart from Aotea/Great Barrier and Waiheke Local Boards. Schedule 10 does not include the Hauraki Gulf Islands.

38. This report is the mechanism for obtaining further local board views following public submissions to the plan change. The decision-makers will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

39. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, wellbeing of Māori communities or Te Ao Māori (Māori world view).

40. Council is required to consult with iwi authorities when preparing a plan change. As part of PC113, iwi authorities were consulted. A letter (via email) was provided on 4 March 2025 to all iwi authorities recorded by council as being associated with the Auckland region. The letter provided an explanation of the proposed plan change and a draft list of all proposed trees and groups of trees to be added.

41. Kōrero was subsequently held with a representative from Ngāi Tai ki Tāmaki specifically in relation to a pōhutukawa in Cockle Bay (which is already scheduled), and some additional pōhutukawa in Maraetai. A second request was received from Ngāti Paoa in relation to the location of proposed notable trees, and further information was sent to them on 30 May 2025. To date, no other feedback on the plan change has been received from iwi authorities.

42. A submission on the plan change was received from Ngāti Whātua Ōrākei Whai Māia Ltd (submission number 93). The submission supported PC113 and included reasons for this support.

43. As part of the hearings report, the planner will include an analysis of Part 2 of the RMA which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The plan change does not trigger a specific issue of significance as identified in the Schedule of Issues of Significance (2021) and Māori Plan (2017, Houkura Independent Māori Statutory Board).

Ngā ritenga ā-pūtea

Financial implications

44. The plan change does not pose any financial implications for the local board’s assets or operations.

45. Costs from the plan-making process are met by existing council budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The local board will be unable to provide its views and preferences on the plan change, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

47. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

48. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Schedule 7, clause 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

49. The planner will include, and report on, any resolution of the local board in the hearing report. The local board will be informed of the hearing date when available.

50. The planner will advise the local board of the decision on the plan change by memorandum, if local board views are provided.

51. Following recommendations made by the Hearings Panel, the item will go to the Policy and Planning Committee for a decision in terms of the plan change being made operative.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Local board feedback on proposed Plan Change 113 March 2025 (Under Separate Cover)
b ⇨	Summary of decisions requested by submitters to Plan Change 113 (Under Separate Cover)
c ⇨	Schedule of trees for the Rodney Local Board area - 16 May 2025 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Ruth Andrews - Senior Policy Planner

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

John Duguid - General Manager Planning and Resource Consents

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Initiating Review of Local Board Delegation Protocols

File No.: CP2025/17451

Te take mō te pūrongo

Purpose of the report

1. To invite local boards to commence a review of their Delegation Protocols and identify issues for consideration by incoming local boards in the new term.

Whakarāpopototanga matua

Executive summary

2. Local boards have delegated the majority of their decision-making responsibilities to the chief executive to support efficient service delivery. The general delegations – approved by each of the 21 local boards in 2013 (Attachment A to the agenda report) are subject to specified financial limits as well as specific exclusions and other requirements set out in the Delegation Protocols (the Protocols).

3. The chief executive, and all staff exercising delegated authority derived from local boards, must act in accordance with the Protocols (Attachment A) and ensure operational policies or procedures are consistent with them.

4. While the Protocols have provided effective operational guidance since their adoption in 2013, it is timely to review them in light of increased local board decision-making and evolving expectations.

5. Staff are inviting local boards to initiate this review, with an opportunity for outgoing local boards to identify issues for early consideration. This will help shape staff advice and support a more focused review in the new term.

6. To support this, staff sought initial guidance from local board chairpersons, who expressed support for beginning the review now so that issues concerning outgoing local boards can be factored in. Chairpersons were encouraged to recommend a working group that staff can start to work with. While an initial list of nominees was provided, the chairpersons expressed support for broadening participation to any other representative that local boards may wish to nominate.

7. Local boards are being asked to provide feedback on issues they would like the review to explore and, if they wish, nominate a member to join the proposed working group. The group will meet in September 2025 to help identify key issues and, where feasible and appropriate, progress low-hanging fruit. Substantive work will continue into the next term, with any changes to the Protocols to be adopted by local boards.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) identify any issues for consideration during the early stages of the review of the local boards’ Delegation Protocols, or delegate this task to a nominated representative to identify and communicate issues on the local board’s behalf

Optional

b) nominate a representative to be part of the working group to explore issues for the Delegation Protocols review in September 2025.

Horopaki

Context

8. The chief executive - and by extension all staff exercising the local boards’ delegated authority - are required to act in accordance with the Protocols. The Protocols include exclusions to the general delegations to the chief executive made by all 21 local boards in 2013.

9. Notwithstanding the general delegations to the chief executive, a local board may, at any time and in any circumstance, direct that a particular decision be made by the local board itself. This can be done through the chairperson and does not require an amendment to the local boards’ existing delegation. Similarly, staff retain the discretion to refer any matter to the local board for decision-making.

10. The current Protocols were adopted by local boards in 2013 during the first term of Auckland Council. They were developed by an elected members’ political working group, in consultation with operational managers, to provide clear and practical guidance on how delegated local board decision-making responsibilities should be exercised; or where they are excluded and must be made at the local board level. A review may be beneficial to ensure they continue to provide sufficient and up-to-date guidance for staff undertaking decision-making on behalf of local boards.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Since 2013, the responsibilities of local boards have evolved, particularly with the increased decision-making over existing activities and the allocation of new ones. In light of these developments, it may be timely for local boards to review the Protocols to determine whether any areas of decision-making require updated guidance to reflect current expectations and practice.

12. In 2019, a small staff working group examined whether the existing exclusions and restrictions within the Protocols were continuing to support effective and efficient operational decision-making. That assessment found:

· the Protocols have been effective in guiding the development of work programming and reporting now embedded into council processes e.g. requiring staff to produce annual work programmes and report quarterly on progress

· there were only a limited number of areas where staff considered it might be useful to renegotiate exclusions with local boards; otherwise, the current Protocols remain broadly workable

· some of the issues staff were raising appeared to stem from a misunderstanding of the allocation of decision-making responsibilities, particularly where there are perceived overlaps between the authority of local boards and the Governing Body.

13. The staff review in 2019 was to determine whether a review should be recommended to local boards. Staff do not have the authority to amend the Protocols – this matter sits with the local boards themselves.

14. A future review of the Protocols will therefore need to include meaningful dialogue between elected members and operational staff to:

· better understand how local board decision-making responsibilities are currently being exercised by staff

· identify any constraints or concerns relating to the exercise of decision-making by staff under delegation or processes that culminate in decisions at local board level

· explore how staff exercising a local board’s decision-making authority can provide appropriate confidence and assurances

· review the current list of exclusions to the delegation, to determine whether local boards are comfortable delegating more decisions to staff and to identify any additional matters they may wish to retain for local board-level decision-making.

15. In July 2025, staff sought direction from the 21 local boards on timing of a review. The chairpersons felt that an early start could provide outgoing local boards with an opportunity to shape the review and raise issues that have caused them concern this term.

16. Due to the short amount of time left in the term, staff also asked the Chairs Forum to nominate a working group of members to start these discussions. While the chairpersons provided a preliminary list of nominees, they also emphasised the importance of ensuring other elected members felt welcome to participate. Staff therefore consider the working group open to additional members that individual local boards may wish to nominate at this stage. The current nominees for the working group are:

· Chairperson John Gillon (Kaipātiki Local Board)

· Chairperson Scott Milne (Ōrākei Local Board)

· Chairperson Damian Light (Howick Local Board)

· Chairperson Ella Kumar (Puketāpapa Local Board)

· Chairperson Maria Meredith (Maungakiekie-Tāmaki Local Board)

· Member Brooke Loader (Henderson-Massey Local Board).

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The decision being sought is procedural in nature, and the associated work is not expected to have any material impact on the council’s climate change objectives or broader environmental commitments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The views of the council group will be sought as part of the review.

19. At this stage, it is sufficient to note that the council group is subject to obligations to deliver services efficiently and cost-effectively. These obligations influence how delegated authority is exercised, and the council group is likely to support efficiency improvements to customer-facing processes that intersect with local board decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Local board views are being sought through this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. The decision sought is procedural in nature and will not impact policy or service delivery in any way that would directly impact Māori.

Ngā ritenga ā-pūtea

Financial implications

22. The decision sought in this report is procedural in nature and has no financial implications. Staff will identify areas where efficiencies can be gained from utilising delegations as part of the review.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There is a risk that the working group may have limited time to progress substantive work before the upcoming local elections. However, as no immediate decisions are required prior to the elections, the risk is considered low. Any limitations in process can be mitigated by the ability to carry the work over into the new term.

24. The primary focus of pre-election work is to identify key issues of concern to outgoing local boards. This will enable staff to prepare appropriate advice to support informed discussions in the next term. With feedback provided in response to this report, alongside insights gathered through the proposed working group, the process is expected to remain on track and manageable.

Ngā koringa ā-muri

Next steps

25. Staff will arrange online discussions with elected members nominated to the working group. These sessions will aim to identify key issues to help shape the focus of the review in the new term and, where appropriate, address any low-hanging fruit that can be progressed in the interim.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Local boards general delegation to Chief Executive and Delegation Protocols (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

20 August 2025

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2024/2025

File No.: CP2025/16004

Te take mō te pūrongo

Purpose of the report

1. To receive the Rodney Local Board performance report for quarter four, 1 April to 30 June 2025 and the overall performance for the financial year against the approved 2024/2025 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Rodney Local Board and includes financial performance and delivery against work programmes for the 2024/2025 financial year. The work programme is produced annually and aligns with Rodney Local Board Plan 2023 outcomes.

3. One hundred and twenty-seven activities within the approved work programmes have a Green RAG status (activities that were completed in 2024/2025 or have progressed as expected).

4. Ten activities have an Amber RAG status (activities that were expected to be completed this financial year which have been delayed until the first quarter in 2025/2026, activities that have not progressed as expected, or activities that are on hold).

5. Thirteen activities have a Grey RAG status (activities that have been cancelled or deferred during the year).

6. Some key activity achievements from the 2024/2025 work programme include (but not limited to):

· ID395: Local civic events Rodney. The 49 Commercial Rd (Helensville War Memorial Hall) comprehensive renewal opening was held on 20 October 2024 with an attendance of 500 guests from the community and stakeholders including Rodney Local Board members, and iwi representatives

· ID3976: Rodney Local Board, community and business emergency response plans and resilience programme. The Rodney Emergency and Readiness and Response Plan which was developed with Auckland Emergency Management and input from the wider community was adopted in December 2024. This comprehensive plan offers advice and information about local hazards, how to prepare for, and what to do during emergencies

· ID512: Rodney Shorebirds Trust coordinator. The Shorebirds Trust has achieved a significant conservation milestone by removing over 10,000 predators from the coastal protection area. Monitoring data show a promising ecological recovery, with shore skink populations increasing by 37.5 per cent since 2020, including a 76 per cent rise in juvenile numbers, which demonstrates the positive impact of sustained predator control efforts. The 2024/2025 season set a new record for tara iti breeding success with 17 fledged chicks

· ID389: Glasgow Park – develop toilet facilities. The development of a new public toilet at Glasgow Park, Waimauku to meet the needs of new and future residents within the community was completed in May 2025.

7. Qualifying budgets of unfinished activities will be carried forward into 2025/2026 work programmes.

8. The financial performance report is included as Attachment B to the agenda report but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the New Zealand Exchange (high level summary only) – on or about 29 August 2025.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whiwhi / receive the integrated performance report for quarter four, 1 April to 30 June 2025 (Attachment A to the agenda report)

b) tuhi tīpoka / note the financial performance report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2025.

Horopaki

Context

9. The Rodney Local Board has approved 2024/2025 work programmes for the following:

· Customer and Community Services

· Local Environmental

· Auckland Emergency Management.

10. The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy, are not captured in this graph.

Graph 1: work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board work programme snapshot

11. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

12. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Status	Definition
Red	· activities that were not delivered · activities that were expected to be completed in 2024/2025 which are not expected to be completed until after the first quarter in 2025/2026 · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2024/2025 which are now expected to be completed in the first quarter in 2025/2026 · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2025.

13. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

14. Some key achievements for quarter four in the delivery of the local board work programmes for 2024/2025 are (but not limited to):

· ID:4119: Te Ao Māori and community led conservation Rodney. The Te Kawerau ā Maki cultural induction was a success, with 10 community representatives and two staff members in attendance. Both participants and the Te Kawerau ā Maki kaitiaki (guardians) who facilitated the session provided positive feedback. The kaitiaki reported the event went well and valued the opportunity to share knowledge with community members engaged in conservation work, an exchange that the iwi found meaningful. The final Stage One Ngāti Manuhiri Cultural Induction for 2025 was held on 4 June 2025. Designed for new volunteers and those who hadn't previously attended an induction, the session attracted 14 registered participants. Restore Rodney East supported Auckland Council staff by promoting the event and managing registrations

· ID4117: Rodney - celebration of Māori and Māori zero waste practices. This project achieved a front-page feature in the June 2025 edition of Helensville news which goes into depth about what’s been achieved to date, as well as the aspirations for the future. This article featured important korero by Richard Nahi, the kaumatua helping to oversee this project (on behalf of Helensville Enterprises Trust as well as Auckland Council). Physical works are tracking extremely well, including completed construction of the growing-area green house, palisade fencing, and other components of the project. Construction has been delivered and overseen by local Māori builders, supported on some tasks by some at-risk rangitahi from the area. Planting of trees is on track and artworks are being built/constructed (with some potentially completed in July / August 2025)

· ID4417: Rodney freshwater education project. The Mountains to Sea Conservation Trust delivered the Whitebait Connection Freshwater Education Programme to three schools, engaging 218 students through three freshwater field trips to local streams and 23 in-class education sessions. Community engagement efforts with these schools contributed 46 volunteer hours, while students actively participated in action-planning initiatives focused on reducing stream litter, designing litter traps, revitalising predator control efforts, and investigating runoff solutions and riparian planting. With strong interest from additional schools, the trust plans to expand the programme in its next phase

· ID20549: Mahurangi Community Building - comprehensive renewal. The library and community centre have now reopened and back in full use. The official re-opening event in June 2025 was supported by many community volunteers and staff, an amazing collaboration with, for and by the community.

Key activity achievements from the 2024/2025 work programme

15. The key achievements in the delivery of the local board work programmes for 2024/2025 include but are not limited to:

Overview of work programme performance

Customer and Community Services work programme

16. In the Customer and Community Services Capex work programme, there are 109 activities with a green RAG status, 10 activities with an amber RAG status and 13 activities with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Development of the Rodney Sport and Active Recreation Facilities Plan	Amber	In progress	Scope for plan was workshopped and approved by the local board. Procurement completed and development of plan commenced.
Goodall Reserve - renew skate park and minor assets	Amber	On hold	The skatepark renewal work has been deferred due to budget constraints.
Riverhead War Memorial Park – renew pavillion	Amber	On hold	This project is on hold due to budget constraints.
Rodney Town Centre Revitalisation – implement centre plan - stage 2 -Warkworth	Amber	On hold	This project is on hold due to budget constraints.
Sinclair Park – rebuild pavillion	Amber	On hold	This project is on hold. Initial layout concepts and service assessments are being completed and have been sent out to the community for comment.
Waimauku Memorial Hall - renew heritage facility - stage 2	Amber	On hold	This project is on hold until further funding is made available.
Sandspit – refurbish historic buildings	Amber	On hold	This project has been placed on hold to match future years funding allocation.
Snells Beach – renew open space assets	Amber	On hold	This project is on hold pending local board decision.
Whisper Cove – remove section of coastal walkway	Amber	On hold	This project is on hold pending local board decision.
Opango Reserve – Whangateau Traditional Boatyard Inc. lease	Amber	On hold	The underlying land is subject to a reclamation. During quarter four, staff followed up with council's land advisory team to establish whether the reclaimed land had been authorised. The land reclamation matter is still outstanding. As such, the item is carried over to the 2025/2026 work programme.

Local Environment work programme

17. In the Local Environment work programme, all 17 activities have a Green RAG status.

Auckland Emergency Management work programme

18. In the Auckland Emergency Management work programme, the one activity has a Green RAG status.

Carry forward activities

19. The Lead Financial Advisors are identifying projects from the local board’s 2024/2025 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2025/2026 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21. Work programmes were approved in June 2024 and delivery is already underway. Should significant changes to any projects be required, climate impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

22. The local board is invested in several environmental and sustainable projects which aim to build awareness and deliver in part on climate mitigation practices. These include:

· ID4130: Okiritoto Stream Restoration project

· ID511: Rodney West coordinators

· ID506: Restore Rodney East facilitator

· ID4117: Rodney – celebration of Māori and Māori zero waste practices

· ID4417: Rodney freshwater education project

· ID508: Pest Free Coatesville coordinator time

· ID512: Rodney – Shorebirds Trust coordinator

· ID4056: The Forest Bridge Trust kiwi avoidance training

· ID20: Rodney ecological volunteering and environmental programmes (local parks).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. This report informs the Rodney Local Board of the performance for quarter four ending 30 June 2025 and the performance for the 2024/2025 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Rodney Local Board Plan 2023 provides a commitment framework through the development of initiatives that respond to Māori aspirations. The following activities have a Māori outcome focus:

· ID4117: Rodney – celebration of Māori and Māori zero waste practices

· ID4119: Te Ao Māori and community led conservation Rodney

· ID3852: Rodney – local implementation of Ngā Hapori Momoho (Thriving Communities strategic action plan)

· ID1122: Library Services – Rodney

· ID389: Connected and resilient communities Rodney.

Ngā ritenga ā-pūtea

Financial implications

26. This report is provided to enable the Rodney Local Board to monitor the organisation’s progress and performance in delivering the 2024/2025 work programme. There are no financial implications associated with this report.

Financial Performance

27. Auckland Council currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

28. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2025.

29. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

31. Work programmes for 2025/2026 were approved at the local board’s business meeting in June 2025.

32. Deferral of budgets of unfinished activities will be added into 2025/2026 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Rodney Local Board Q4 work programme update (Under Separate Cover)
b ⇩	Rodney Local Board Q4 operating performance financial summary (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Author	Robyn Joynes - Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

[1] Responding to matters raised during individual hui over 2024- 2025, engagement has been undertaken with the Marutūāhu as a collective, with a statement in response to the SAP programme anticipated. Acknowledging the cultural footprint of the Marutūāhu confederation, the SAP team will continue to work collaboratively with the Marutūāhu collective to reflect this statement in future revisions of SAPs of interest, including the Aotea Great Barrier Island Shoreline Adaptation Plan.

[2] Responding to matters raised during individual hui over 2024- 2025, engagement has been undertaken with the Marutūāhu as a collective, with a statement in response to the SAP programme anticipated. Acknowledging the cultural footprint of the Marutūāhu confederation, the SAP team will continue to work collaboratively with the Marutūāhu collective to reflect this statement in future revisions of SAPs of interest, including the Aotea Great Barrier Island Shoreline Adaptation Plan.

[3] Responding to matters raised during individual hui over 2024- 2025, engagement has been undertaken with the Marutūāhu as a collective, with a statement in response to the SAP programme anticipated. Acknowledging the cultural footprint of the Marutūāhu confederation, the SAP team will continue to work collaboratively with the Marutūāhu collective to reflect this statement in future revisions of SAPs of interest, including the Aotea Great Barrier Island Shoreline Adaptation Plan.

[4] Sections 15-16 Local Government (Auckland Council) Act 2009

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart

Local Board Member	Organisation	Position
Brent Bailey	Central Shooters Inc	President
	Auckland Shooting Club	Member
	Royal NZ Yacht Squadron	Member
	Muriwai Community Association Incorporated	Member
Michelle Carmichael	Fight the Tip Tiaki te Whenua Inc	Deputy chairperson
Mark Dennis	Helensville Tennis Club	Elected member
	Helensville District Health Trust	Committee member
	Everykid Charitable Trust	Trustee
	Auckland Justices of the Peace Association	Member (JP)
	Parakai Springs Complex	Operations manager
	North West Security	Director
Tim Holdgate	Landowners Contractors Association	Vice chairman
Tim Holdgate	Agricultural & Pastoral Society Warkworth	Committee member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Colin Smith	Landowners Contractors Association	Committee member
Geoff Upson
Ivan Wagstaff
Guy Wishart	Huapai Kumeū Lions	Member
	Kaipara ki Mahurangi LEC	Member
	Kumeū Community Centre	Committee member
	Kumeū Small Landowners Assoc	Member
	Future Kumeū Inc Committee	Member
	Kumeū Live (Music Events)	Manager
	Kumeū Emergency Network	Member
	Kumeū Community Action	Member
	Kumeū Showgrounds Committee	Member

Author	Phoebe Peguero - Senior Advisor Operations and Policy
Authoriser	Lesley Jenkins - Local Area Manager

Author	Louise Healy - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Purpose of the report

Executive summary

Context

Rodney Local Board Plan 2023

Analysis and advice

Preferred option

Proposed work programme variations

Climate impact statement

Council group impacts and views

Local impacts and local board views

Māori impact statement

Financial implications

Risks and mitigations

Next steps

Attachments

Signatories

Purpose of the report

Executive summary

Context

Decision-making authority

Analysis and advice

Plan change overview

Overview of submissions received

Climate impact statement

Context

Local board views - climate

Council group impacts and views

Local impacts and local board views

Māori impact statement

Financial implications

Risks and mitigations

Next steps

Attachments

Signatories

Purpose of the report

Executive summary

Context

Analysis and advice

Local Board work programme snapshot

Key activity updates from quarter four

Key activity achievements from the 2024/2025 work programme

Overview of work programme performance

Carry forward activities

Climate impact statement

Council group impacts and views

Local impacts and local board views

Māori impact statement

Financial implications

Financial Performance

Risks and mitigations

Next steps

Attachments

Signatories

Exclusion of the Public: Local Government Official Information and Meetings Act 1987