Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Kumeū Meeting Room, 296 Main Road, Kumeū on Wednesday 20 August 2025 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

 

 


Rodney Local Board

20 August 2025

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Richard Te Haara led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member M Dennis declared an interest in Item 9.1 - Public Forum: Helensville Tennis Club and Item 11 - Proposed new community lease to Helensville Tennis Club Incorporated at Rautawhiri Park, 164 Rautawhiri Road, Helensville.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2025/149

MOVED by Member M Carmichael, seconded by Member G Wishart:  

That the Rodney Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Wednesday 16 July 2025, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 


 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Albertland Heritage Museum

 

Peter Berg and Richard Te Haara were in attendance for this item.

 

Additional information was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2025/150

MOVED by Member C Smith, seconded by Member G Upson:  

That the Rodney Local Board:

a)         whakamihi / thank Mr Berg and Mr Te Haara for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     20 August 2025, Rodney Local Board, Item 8.1 - Deputation: Albertland Heritage Museum, additional information

 

 

8.2

Deputation: Wellsford District Sport and Recreation Collective

 

Lynette Gubb and Wendy Crow-Jones were in attendance for this item.

 

Resolution number RD/2025/151

MOVED by Member M Carmichael, seconded by Member C Smith:  

That the Rodney Local Board:

a)         whakamihi / thank Ms Gubb and Ms Crow-Jones for their presentation and attendance at the meeting.

CARRIED

 

 

8.3

Deputation: Shelly Beach Community Group

 

Tania Heke and Warwick Crowsen were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2025/152

MOVED by Member M Dennis, seconded by Member G Upson:  

That the Rodney Local Board:

a)         whakamihi / thank Ms Heke and Mr Crowsen for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     20 August 2025, Rodney Local Board, Item 8.3 - Deputation: Shelly Beach Community Group presentation

 


 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum: Helensville Tennis Club

 

Josh Grimstock and David Sipa were in attendance for this item.

 

Member M Dennis declared an interest in Item 9.1 - Public Forum: Helensville Tennis Club and took no part in the discussion or voting on the matter.

 

Resolution number RD/2025/153

MOVED by Member G Upson, seconded by Member C Smith:  

That the Rodney Local Board:

a)         whakamihi / thank Mr Grimstock and Mr Sipa for their attendance at the meeting.

CARRIED

 

 

9.2

Public Forum: Mangakura Boat Club

 

Peter Anich, Gene Lewis and Theo Stewart were in attendance for this item.

 

Resolution number RD/2025/154

MOVED by Member C Smith, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Anich, Mr Lewis and Mr Stewart for their attendance at the meeting.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: Member M Dennis left the meeting at 11.04am

 

 

11

Proposed new community lease to Helensville Tennis Club Incorporated at Rautawhiri Park, 164 Rautawhiri Road, Helensville

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Changes were made to the original recommendation clause a) ii) by way of chairperson’s recommendation.

 

Member M Dennis declared an interest in Item 11 - Proposed new community lease to Helensville Tennis Club Incorporated at Rautawhiri Park, 164 Rautawhiri Road, Helensville and took no part in the discussion or voting on the matter.

 

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         tuku / grant Helensville Tennis Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for the council-owned pavilion and the asphalt base on which the club’s astroturf courts are located 2,817.9 square metres (more or less) at Rautawhiri Park, 164 Rautawhiri Road, Helensville, legally described as Part Te Tou Kauri Block and Part Rautawhiri No. 3 Blocks (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i)          term – five years, commencing 1 October 2025, with one five-year right of renewal

ii)         rent $1.00 plus GST per annum

iii)        subsidised maintenance fee - $5,000.00 plus GST per annum (applicable to the pavilion)

iv)        maintenance – Helensville Tennis Club Incorporated as lessee/tenant is responsible for the maintenance, repair and renewal of its astroturf on the four courts, additionally, reinstatement if the turf is removed and Auckland Council as lessor/landlord is responsible for any structural renewals of the four courts, fencing and lighting

v)         a community outcomes plan will be appended as a schedule to the lease agreement.

b)         whakaae / approve Helensville tennis Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c)         tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 Act and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

 

MOVED by Member M Carmichael, seconded by Chairperson B Bailey: an amendment to to clause a) i) of the original recommendation:

a)         tuku / grant Helensville Tennis Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for the council-owned pavilion and the asphalt base on which the club’s astroturf courts are located 2,817.9 square metres (more or less) at Rautawhiri Park, 164 Rautawhiri Road, Helensville, legally described as Part Te Tou Kauri Block and Part Rautawhiri No. 3 Blocks (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i)          term – 10 years, commencing 1 October 2025, with one 10 year right of renewal.

CARRIED

 

The substantive motion was put.

 

Resolution number RD/2025/155

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         tuku / grant Helensville Tennis Club Incorporated under section 54(1)(b) of the Reserves Act 1977, a lease for the council-owned pavilion and the asphalt base on which the club’s astroturf courts are located 2,817.9 square metres (more or less) at Rautawhiri Park, 164 Rautawhiri Road, Helensville, legally described as Part Te Tou Kauri Block and Part Rautawhiri No. 3 Blocks (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

ii)         term – 10 years, commencing 1 October 2025, with one 10 year right of renewal

iii)       rent – $1.00 plus GST per annum

iv)       subsidised maintenance fee - $5,000.00 plus GST per annum (applicable to the pavilion)

v)         maintenance – Helensville Tennis Club Incorporated as lessee/tenant is responsible for the maintenance, repair and renewal of its astroturf on the four courts, additionally, reinstatement if the turf is removed and Auckland Council as lessor/landlord is responsible for any structural renewals of the four courts, fencing and lighting

vi)       a community outcomes plan will be appended as a schedule to the lease agreement.

d)        whakaae / approve Helensville tennis Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

e)         tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 Act and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

CARRIED

 

 

Note: Member M Dennis returned to the meeting at 11.11am

 

 

12

Proposed new community lease to Mangakura Boating Club Incorporated at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Changes were made to the original recommendation clause a) ii) by way of chairperson’s recommendation.

 

MOVED by Member G Upson, seconded by Member C Smith:   

That the Rodney Local Board:

a)         tuku / grant Mangakura Boating Club Incorporated a lease under section 54(1)(b) of the Reserves Act 1977 for 240 square metres (more or less) of land at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura, legally described as Part Allotment 63 Parish of Tauhoa Survey Office Plan 3315 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i)          term – 10 years, commencing 21 August 2025 with one right of renewal for 10 years

ii)         rent - $1.00 plus GST per annum

iii)        a community outcomes plan will be appended as a schedule to the lease agreement.

b)         whakaae / approve Mangakura Boating Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c)         tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

 

MOVED by Member M Carmichael, seconded by Chairperson B Bailey: an amendment to to clause a) i) of the original recommendation:

a)         tuku / grant Mangakura Boating Club Incorporated a lease under section 54(1)(b) of the Reserves Act 1977 for 240 square metres (more or less) of land at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura, legally described as Part Allotment 63 Parish of Tauhoa Survey Office Plan 3315 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i)          term – 10 years, commencing 21 August 2025 with two rights of renewal for 10 years

CARRIED

 

 

 

The substantive motion was put.


 

Resolution number RD/2025/156

MOVED by Member G Upson, seconded by Member C Smith:  

That the Rodney Local Board:

a)         tuku / grant Mangakura Boating Club Incorporated a lease under section 54(1)(b) of the Reserves Act 1977 for 240 square metres (more or less) of land at Mangakura Reserve, 3681 Kaipara Coast Highway, Mangakura, legally described as Part Allotment 63 Parish of Tauhoa Survey Office Plan 3315 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i)          term – 10 years, commencing 21 August 2025 with two rights of renewal for 10 years

ii)         rent -  $1.00 plus GST per annum

iii)       a community outcomes plan will be appended as a schedule to the lease agreement.

b)        whakaae / approve Mangakura Boating Club Incorporated community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c)         tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

CARRIED

 

 

13

Kōkiri Report: Auckland Transport update on the Rodney Local Board Transport Targeted Rate and reallocation of Local Board Transport Capital Fund remaining budget

 

Beth Houlbrooke – Elected Member Relationship Partner and Graeme Gunthorp – Programme Director were in attendance for this item.

 

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:   

That the Rodney Local Board:

a)         tuhi tīpoka / note the status and progress on the programme of work being delivered by Auckland Transport using funding from the Rodney Local Board Transport Targeted Rate

b)         whakaae / approve a budget increase of $356,000 for the Glenmore Road, Coatesville footpath, draining and parking project from the Rodney Local Board Transport Targeted Rate, Dairy Flat subdivision funds

c)         tuhi tīpoka / note the total cost savings of $259,583 from the 2025/2026 Local Board Transport Capital Fund realised through the Matua Road / Tapu Road Intersection upgrade ($250,000) and the Rautawhiri Road crossing stage 1 project ($9,583)

d)         whakaae / approve the use of these 2025/2026 Local Board Transport Capital Fund cost savings outlined in clause c) for:

i)          the completion of the signalised pedestrian crossing at Coatesville-Riverhead Highway, Coatesville project using cost savings of $50,000

ii)         the remaining cost savings budget of $209,583 to be allocated to the Leigh Road bend road widening project

e)         whakaae / approve the installation of driver feedback signs along Falls Road, Hill Street and Mansel Drive route, with a cost estimate of $50,000, as a contingency project to be implemented if further cost savings are identified within the current 2025/2026 Local Board Transport Capital Fund programme.

 

MOVED by Member G Upson, seconded by Member C Smith: an amendment by way of replacement of clause b) to the original recommendation:

b)         decline a budget increase of $356,000 for the Glenmore Road, Coatesville

footpath, draining and parking project from the Rodney Local Board Transport

Targeted Rate, Dairy Flat subdivision funds but ask that the pedestrian crossing is started immediately without the Glenmore Road project.

 

A division was called for, voting on which was as follows:

For

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Member T Holdgate

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Abstained

 

The motion was declared lost by 2 votes to 7.

 

MOVED by Member M Carmichael, seconded by Member T Holdgate: an amendment by way of additions clause f) and g) to the original recommendation:

f)          tono / request that Auckland Transport provide a report detailing the cost effectiveness and risks incurred through a procurement process which has projects approved with only one tender applicant

l)  g)      tono / request that in future project reports Auckland Transport includes information           detailing the number of tenders received.

 A division was called for, voting on which was as follows:

For

Member M Carmichael

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Chairperson B Bailey

Member M Dennis

Abstained

 

The motion was declared carried by 7 votes to 2.

CARRIED

 

The substantive motion was put.

 

Resolution number RD/2025/157

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:  

That the Rodney Local Board:

a)         tuhi tīpoka / note the status and progress on the programme of work being delivered by Auckland Transport using funding from the Rodney Local Board Transport Targeted Rate

b)        whakaae / approve a budget increase of $356,000 for the Glenmore Road, Coatesville footpath, draining and parking project from the Rodney Local Board Transport Targeted Rate, Dairy Flat subdivision funds

c)         tuhi tīpoka / note the total cost savings of $259,583 from the 2025/2026 Local Board Transport Capital Fund realised through the Matua Road / Tapu Road Intersection upgrade ($250,000) and the Rautawhiri Road crossing stage 1 project ($9,583)

d)        whakaae / approve the use of these 2025/2026 Local Board Transport Capital Fund cost savings outlined in clause c) for:

i)          the completion of the signalised pedestrian crossing at Coatesville-Riverhead Highway, Coatesville project using cost savings of $50,000

ii)         the remaining cost savings budget of $209,583 to be allocated to the Leigh Road bend road widening project

e)         whakaae / approve the installation of driver feedback signs along Falls Road, Hill Street and Mansel Drive route, with a cost estimate of $50,000, as a contingency project to be implemented if further cost savings are identified within the current 2025/2026 Local Board Transport Capital Fund programme

f)          tono / request that Auckland Transport provide a report detailing the cost effectiveness and risks incurred through a procurement process which has projects approved with only one tender applicant

g)        tono / request that in future project reports Auckland Transport includes information detailing the number of tenders received.

CARRIED

 

 

14

Whangateau Holiday Park - approval of the proposed concept design for an additional amenity block

 

Shelly Ataallah – Senior Project Manager and Geoff Pitman – Manager Area Operations Manager were in attendance for this item.

 

Resolution number RD/2025/158

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whakaae / approve the concept design and request staff progress the project to detailed design, consent and construction for an all-accessible amenity block at Whangateau Holiday Park located at 559 Leigh Road, Whangateau (Attachment A to the agenda report) using $515,636 capital expenditure funding

b)        whakaae / approve the reallocation of $130,000 from ID 16910: WW - Martins Bay Holiday Park - rebuild main amenities block to ID 26650: WW - Whangateau Holiday Park - deliver an all-accessible rear amenity block from the Customer and Community Services work programme 2025/2026 for delivery of Whangateau Holiday Park all-accessible amenity block.

CARRIED

 

 


15

Endorsement of the Whatipu to South Head Shoreline Adaptation Plan (for the coastline from Muriwai to South Head), and Ti Point to Sandspit Shoreline Adaptation plan (for Kawau Island)

 

Lara Clarke – Principal Coastal Adaptation Specialist and Sage Vernall – Senior Coastal Adaptation Specialist were in attendance for this item.

 

MOVED by Member M Dennis, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         ohia / endorse the Whatipu to South Head Shoreline Adaptation Plan Volume 2 and 3 (Attachments A and B to the agenda report)

b)         ohia / endorse the Ti Point to Sandspit Shoreline Adaptation Plan Volume 3: Unit 8 Kawau Island (Attachment C to the agenda report).

 

MOVED by Member M Carmichael, seconded by Chairperson B Bailey: an amendment by way of addition clause c) i) and ii) to the original recommendation:

c)         tono / request Whatipu to South Head Shoreline Adaption Plan (Volume 2 & 3)

i)          include the Rodney West Local Paths (Greenways) Plan June 2019 as relevant policy (Refer page 39, Vol 2)

ii)         note spelling error (page 41, Vol 2 – 2nd bullet point) in reference to ‘Piha’

CARRIED

 

The substantive motion was put.

 

Resolution number RD/2025/159

MOVED by Member M Dennis, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      ohia / endorse the Whatipu to South Head Shoreline Adaptation Plan Volume 2 and 3 (Attachments A and B to the agenda report)

b)      ohia / endorse the Ti Point to Sandspit Shoreline Adaptation Plan Volume 3: Unit 8 Kawau Island (Attachment C to the agenda report).

c)         tono / request Whatipu to South Head Shoreline Adaption Plan (Volume 2 & 3)

i)          include the Rodney West Local Paths (Greenways) Plan June 2019 as relevant policy (Refer page 39, Vol 2)

ii)         note spelling error (page 41, Vol 2 – 2nd bullet point) in reference to ‘Piha’.

CARRIED

Note:

Pursuant to Standing Order 1.9.7 Members G Upson and C Smith requested their abstention be recorded.

 

 

The meeting adjourned at 12.56pm and reconvened at 1.30pm.

 

 


16

Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay

 

Changes were made to the original recommendation clause a) by way of chairperson’s recommendation.

 

MOVED by Member G Wishart, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         tautoko / support Plan Change 113, which adds 174 trees and 29 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the Auckland Unitary Plan maps.

 

MOVED by Member M Carmichael, seconded by Chairperson B Bailey: an amendment by way of additions clause b) and c) to the original recommendation:

b)         tono / request council takes responsibility for notable trees that cause an increase to flood risk

c)         tono / request that where notable trees pose risk to life, infrastructure or property of others, council manage those trees under arborist advice if the landowner is unable to do so.

CARRIED


 

The substantive motion was put.

 

Resolution number RD/2025/160

MOVED by Deputy Chairperson L Johnston, seconded by Member G Wishart:  

That the Rodney Local Board:

a)        tautoko / support Plan Change 113, which adds 174 trees and 29 groups of trees across the region to Schedule 10, and to the Notable Trees Overlay in the Auckland Unitary Plan maps

b)        tono / request council takes responsibility for notable trees that cause an increase to flood risk

c)        tono / request that where notable trees pose risk to life, infrastructure or property of others, council manage those trees under arborist advice if the landowner is unable to do so.

CARRIED

Note:

Pursuant to Standing Order 1.9.7 Members G Upson and C Smith requested their dissenting vote be recorded.

 

 


17

Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill

 

Changes were made to the original recommendation clause a) i) by way of chairperson’s recommendation.

 

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         tuku / provide the following input to be considered for incorporation into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill:

i)          express concern that the removal of all references to the four aspects of community well-being, provision of important public services such as, local planning and placemaking, community development, environmental protection and restoration, arts, waste minimisation and provision of services for youth will either go unaddressed or will fall to central government for provision where they may become bureaucratic, lose local responsiveness, and fail to meet specific community needs.

 

MOVED by Member M Carmichael, seconded by Member T Holdgate:  an amendment by way of additions to clause a) i) to xxiii) to the original recommendation:

That the Rodney Local Board:

a)         tuku / provide the following input to be considered for incorporation into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill:

Refocusing the purpose of local government:

i)          support the purpose of local government is “(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses”, and “(c) to support local economic growth and development by fulfilling the purpose set out in paragraph (b)”; however

ii)         express concern that the removal of all references to the four aspects of community well-being, provision of important public services such as, local planning and placemaking, community development, environmental protection and restoration, arts, waste minimisation and provision of services for youth will either go unaddressed or will fall to central government for provision where they may become bureaucratic, lose local responsiveness, and fail to meet specific community needs

iii)        express concern that environmental sustainability is not considered as priority outcomes alongside ‘cost-effectiveness’

iv)        express concern that a ‘cost-effective’ delivery focus may impact the retention of facilities that service remote communities and provide resilience benefits, because they may not meet cost-benefit analysis due to lower population and usage

v)         request clarity around what ‘network infrastructure’ includes as part of the proposed specific core services

vi)        express concern that ‘regulatory authority’ and ‘environmental compliance monitoring’ is not listed as part of the proposed specific core services

vii)       request that core services be expanded to include environmental compliance monitoring, environmental protection and restoration, waste minimisation, arts, community development, planning and placemaking

Making changes to measuring and publicising of council performance:

viii)      support prescribing parameters or benchmarks for assessing whether a local authority is “performing specified activities or groups of activities in accordance with best practice” (Clause 259 (1) (dc) ii)

ix)        support prescribing the groups of activities that a local authority must include in its long-term plan, annual plan, and annual report (clause 259(1)(de)), however

x)         express concern that this does not become an exhaustive list of what can be included

xi)        express concern that rules specifying performance measures in relation to the activities of: water supply; sewerage and the treatment and disposal of sewage; stormwater drainage; flood protection and control works; and the provision of roads and footpaths is no longer mandatory, and these activities are no longer specified (Clause 261 (b) (1a-e))

xii)       request that performance measures of activities in relation to (Clause 261 (b) (1)-(3A)) include the requirement that local authorities adhere to the same levels of environmental effects compliance requirements as public entities or individuals undertaking the same activity

xiii)      request that performance measure rules include the effectiveness of local authorities in their role of environmental compliance monitoring,

xiv)     request that performance measure rules include the effectiveness of local authorities in their role as regulatory authorities

xv)      support requiring councils to report on contractor and consultant expenditure (Clause 32B)

xvi)     request that performance measure rules address the potential for conflicts of interests if assessments are conducted as self-reviews

Requiring core services to be prioritised in council spending:

xvii)    express concern at the removal of the requirement to consider “the overall impact of any allocation of liability for revenue needs on the current and future social, economic, environmental, and cultural well-being of the community” (Clause 101 (3) b) and instead only considering “the overall impact of any allocation of liability for revenue needs on the community”

Introducing new council transparency and accountability requirements:

xviii)   support issuing a standardised code of conduct and set of standing orders, both of which would be binding on all councils

xix)     request that code of conduct rules address and set consequences for untrue and unsubstantiated defamatory statements made in public by elected members or their agents about other elected members

xx)      request that code of conduct rules extend to elected member activities which are related to or represent their role as an elected member

Revising regulatory requirements on councils:

xxi)     support modernising public notice requirements

xxii)    express concern there is no longer a requirement that every six years “A local authority must review the cost-effectiveness of current arrangements for meeting the needs of communities within its district or region for good-quality local infrastructure, local public services, and performance of regulatory function”

xxiii)   express concern at removing the requirement for councils to consider the relevance of tikanga Māori knowledge when appointing council-controlled organisation directors as the clause only asks the local authority to “consider whether knowledge of tikanga Māori may be relevant to the governance of that council-controlled organisation” (clause 57 (3)).

CARRIED

 

MOVED by Member G Upson, seconded by Member C Smith: an amendment by way of replacement clause a) i) to the original recommendation:

That the Rodney Local Board:

a)         provide the following input to be considered for incorporation into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill:

i)          supports the Governments intentions to reduce wastage of rate payers money within councils and improve transparency and accountability but express concern if this legislation becomes to specific it could impact things critical for certain communities which may not be seen as core services in other types of communities.

A division was called for, voting on which was as follows:

For

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Member M Carmichael

Member M Dennis

Member T Holdgate

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

Abstained

 

The motion was declared lost by 2 votes to 7.

 

The substantive motion was put.

 

Resolution number RD/2025/161

MOVED by Chairperson B Bailey, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         tuku / provide the following input to be considered for incorporation into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill:

Refocusing the purpose of local government:

i)          support the purpose of local government is “(b) to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses”, and “(c) to support local economic growth and development by fulfilling the purpose set out in paragraph (b)”; however

ii)         express concern that the removal of all references to the four aspects of community well-being, provision of important public services such as, local planning and placemaking, community development, environmental protection and restoration, arts, waste minimisation and provision of services for youth will either go unaddressed or will fall to central government for provision where they may become bureaucratic, lose local responsiveness, and fail to meet specific community needs

iii)       express concern that environmental sustainability is not considered as priority outcomes alongside ‘cost-effectiveness’

iv)       express concern that a ‘cost-effective’ delivery focus may impact the retention of facilities that service remote communities and provide resilience benefits, because they may not meet cost-benefit analysis due to lower population and usage

v)         request clarity around what ‘network infrastructure’ includes as part of the proposed specific core services

vi)       express concern that ‘regulatory authority’ and ‘environmental compliance monitoring’ is not listed as part of the proposed specific core services

vii)      request that core services be expanded to include environmental compliance monitoring, environmental protection and restoration, waste minimisation, arts, community development, planning and placemaking

Making changes to measuring and publicising of council performance:

viii)     support prescribing parameters or benchmarks for assessing whether a local authority is “performing specified activities or groups of activities in accordance with best practice” (Clause 259 (1) (dc) ii)

ix)       support prescribing the groups of activities that a local authority must include in its long-term plan, annual plan, and annual report (clause 259(1)(de)), however

x)         express concern that this does not become an exhaustive list of what can be included

xi)       express concern that rules specifying performance measures in relation to the activities of: water supply; sewerage and the treatment and disposal of sewage; stormwater drainage; flood protection and control works; and the provision of roads and footpaths is no longer mandatory, and these activities are no longer specified (Clause 261 (b) (1a-e))

xii)      request that performance measures of activities in relation to (Clause 261 (b) (1)-(3A)) include the requirement that local authorities adhere to the same levels of environmental effects compliance requirements as public entities or individuals undertaking the same activity

xiii)     request that performance measure rules include the effectiveness of local authorities in their role of environmental compliance monitoring,

xiv)     request that performance measure rules include the effectiveness of local authorities in their role as regulatory authorities

xv)      support requiring councils to report on contractor and consultant expenditure (Clause 32B)

xvi)     request that performance measure rules address the potential for conflicts of interests if assessments are conducted as self-reviews

Requiring core services to be prioritised in council spending:

xvii)   express concern at the removal of the requirement to consider “the overall impact of any allocation of liability for revenue needs on the current and future social, economic, environmental, and cultural well-being of the community” (Clause 101 (3) b) and instead only considering “the overall impact of any allocation of liability for revenue needs on the community”

Introducing new council transparency and accountability requirements:

xviii)  support issuing a standardised code of conduct and set of standing orders, both of which would be binding on all councils

xix)     request that code of conduct rules address and set consequences for untrue and unsubstantiated defamatory statements made in public by elected members or their agents about other elected members

xx)      request that code of conduct rules extend to elected member activities which are related to or represent their role as an elected member

Revising regulatory requirements on councils:

xxi)     support modernising public notice requirements

xxii)   express concern there is no longer a requirement that every six years “A local authority must review the cost-effectiveness of current arrangements for meeting the needs of communities within its district or region for good-quality local infrastructure, local public services, and performance of regulatory function”

xxiii)  express concern at removing the requirement for councils to consider the relevance of tikanga Māori knowledge when appointing council-controlled organisation directors as the clause only asks the local authority to “consider whether knowledge of tikanga Māori may be relevant to the governance of that council-controlled organisation” (clause 57 (3)).

CARRIED

Note:

Pursuant to Standing Order 1.9.7 Members G Upson and C Smith requested their dissenting votes be recorded.

 

           

18

Initiating Review of Local Board Delegation Protocols

 

Changes were made to the original recommendation clause a) and b) by way of chairperson’s recommendation.

 

Resolution number RD/2025/162

MOVED by Member I Wagstaff, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         delegate Deputy Chairperson L Johnston to identify and communicate issues on the local board’s behalf

b)        nominate Chairperson B Bailey to be part of the working group to explore issues for the Delegation Protocols review in September 2025.

CARRIED

 

 

19

Record of urgent decision: Rodney Local Board feedback included in Auckland Council’s submission on proposed changes to national direction under the Resource Management Act (Package 4 - Going for Housing Growth)

 

Resolution number RD/2025/163

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)        whiwhi / receive the record of the urgent decision made on 5 August 2025 as set out in Attachment A to the agenda report on Proposed changes to national direction under the Resource Management Act (Package 4 - Going for Housing Growth).

CARRIED

 

 

20

Addition to the 2024-2025 Rodney Local Board meeting schedule

 

Resolution number RD/2025/164

MOVED by Member G Upson, seconded by Member C Smith:  

That the Rodney Local Board:

a)        whakaae / approve the addition of an extraordinary business meeting to the 2024-2025 Rodney Local Board meeting schedule, to be held via Microsoft Teams at 10.00am on 27 August 2025, to accommodate local board feedback on Plan Change 78.

CARRIED

 

 

21

Hōtaka Kaupapa – Policy Schedule for August 2025

 

Resolution number RD/2025/165

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)        whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for August 2025 (Attachment A to the agenda report).

CARRIED

 

 

22

Rodney Ward Councillor update

 

Resolution number RD/2025/166

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)        whiwhi / receive Councillor Sayer’s update on activities of the Governing Body.

CARRIED

 

 


23

Rodney Local Board workshop records

 

Resolution number RD/2025/167

MOVED by Member M Carmichael, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)        whiwhi / receive the workshop records for 6 and 13 August 2025 (Attachment A to the agenda report).

CARRIED

 

 

24

Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2024/2025

 

Robyn Joynes – Local Board Advisor and Geoff Pitman – Manager Area Operations were in attendance for this item.

 

Resolution number RD/2025/168

MOVED by Member M Carmichael, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whiwhi / receive the integrated performance report for quarter four, 1 April to 30 June 2025 (Attachment A to the agenda report)

b)        tuhi tīpoka / note the financial performance report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2025.

CARRIED

 

 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 


 

 


26        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the        public

Resolution number RD/2025/169

MOVED by Deputy Chairperson L Johnston, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)         whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

24        Auckland Council’s Quarterly Performance Report: Rodney Local Board for quarter four 2024/2025 - Attachment b - Rodney Local Board Q4 operating performance financial summary

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that has an impact on the financial results of the Auckland Council Group year-end result, that requires release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Storm-Affected Land: future land use options

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

s6(a) - The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about properties that have not yet been purchased by Auckland Council and are occupied privately, as well as properties that are unoccupied and therefore vulnerable to anti-social and criminal behaviour.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

2.24pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.02pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Storm Affected Land: future land use options

 

b)         whakaū / confirm that there be no restatement of this confidential report or resolutions until the protection of the information is no longer required.

 

 

3.03pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................