Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 21 August 2025 at 3.00pm.

Te Hunga kua Tae mai | present

Chairperson	Scott Milne, JP
Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Penny Tucker
	Margaret Voyce
	David Wong, JP	joined at 3.11pm

Te Hunga Kāore i Tae Mai | ABSENT

Member

Angus McPhee

Ōrākei Local Board 21 August 2025

1          Nau mai | Welcome

Chairperson S Milne welcomed those present with a karakia.

2          Ngā Tamōtanga | Apologies

Resolution number OR/2025/113

MOVED by Chairperson S Milne, seconded by Member T Churton:

That the Ōrākei Local Board:

a) accept the apology from Member A McPhee for absence.

b) accept the apology from Member D Wong for lateness.

CARRIED

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

Note: Member T Churton declared an interest as a member of Auckland Marine Rescue Centre Trust which is the landlord to parties relating to the deputation.

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2025/114

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 17 July 2025, as a true and correct record.

CARRIED

5          He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6          Te Mihi | Acknowledgements

There were no acknowledgements.

7          Ngā Petihana | Petitions

There were no petitions.

8          Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Jack Daniels and Marc Davis - Multi-agency Shared Storage Proposal at Hakamau Reserve
	A document was tabled in support of this item. A copy of the tabled document can be found on the Auckland Council website as a minutes attachment.
	Member T Churton declared an interest as a member of Auckland Marine Rescue Centre Trust and took no part in the discussion or voting on the item.
	Resolution number OR/2025/115 MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a) receive the tabled presentation from Jack Daniels from Surf Life Saving New Zealand and Marc Davis from Auckland Transport and the Harbourmaster presenting on a multi-agency shared storage proposal at Hakamau Reserve and thank them for their attendance. b) request officers to bring advice back to the board with options. CARRIED
	Attachments a     21 August 2025, Ōrākei Business Meeting: Item 8.1 - Deputation - Jack Daniels and Marc Davis - Multi-agency Shared Storage Proposal at Hakamau Reserve - PDF

Note: Member D Wong joined the meeting at 3.11pm.

9          Te Matapaki Tūmatanui  | Public Forum

There was no public forum.

10        Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter four 2024/2025
	Sugenthy Thomson (Lead Financial Advisor) was in attendance to speak to the item.
	Resolution number OR/2025/116 MOVED by Chairperson S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a)      receive the integrated performance report for quarter, 1 April to 30 June 2025. b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to New Zealand’s Stock Exchange (NZX) which are expected to be made public on or about 29 August 2025. CARRIED

12

Addition to the 2022-2025 Ōrākei Local Board meeting schedule

Resolution number OR/2025/117 MOVED by Member T Churton, seconded by Member P Tucker: That the Ōrākei Local Board: a)      approve the addition of one additional business meeting date to the 2022-2025 Ōrākei Local Board meeting schedule to accommodate local board feedback on Plan Change 78 and any other business relevant to the local board as follows: i)       12 noon, Thursday 28 August at Ōrākei Local Board Office, 25 St Johns Road, Meadowbank CARRIED

13	Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill
	A document was tabled in support of this item. A copy of the tabled document can be found on the Auckland Council website as a minutes attachment.
	Resolution number OR/2025/118 MOVED by Member M Voyce, seconded by Member D Wong: That the Ōrākei Local Board: a) provide the tabled input to be considered for incorporation into, and appending to, Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill. b) note that the removal of the four wellbeings removes a mandate for the council to give effect to the principles but does not preclude the council from giving effect to those principles if it desires. CARRIED
	Attachments a     21 August 2025, Ōrākei Business Meeting: Item 13 - Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill - PDF

14

Initiating Review of Local Board Delegation Protocols

Resolution number OR/2025/119 MOVED by Deputy Chairperson S Powrie, seconded by Chairperson S Milne: That the Ōrākei Local Board: a) provide the following feedback for consideration during the initial stages of the review of the delegation protocols: i) request the delegation protocols are refreshed to be consistent to the existing council group structure, while maintain alignment to the council’s decision-making allocation policy. ii) suggest that the delegation protocols are updated more frequently to ensure they stay aligned and consistent with any changes to council departments. iii) note that the local board support model has shifted away from a ‘portfolio holder’ approach to having workshops involving all local board members. As a result, the delegation protocols will need to be updated this reflect change. iv) propose new sections in the delegation protocols which reflect new initiatives in local board work programmes that are undertaken by council departments, these include (but are not limited to): A) Auckland Emergency Management B) Policy – Service and Asset Planning C) Healthy Waters – Flood and Resilience. v) suggest the following amendments and changes to the delegation protocols: A) a new stand-alone section for Community Leases, to reflect the important role they have to support local board and community outcomes B) ‘Parks’ be broadened to ‘Parks, Open Spaces and Sports Fields’ to reflect the range of assets local boards’ have decision-making over C) ‘Local Street Environment and Town Centres’ be updated to focus on town centre upgrades and improvements, including the city centre D) that ‘Built and Natural Environment’ be split, to reflect: 1) the important role environmental initiatives have to support local board and community outcomes. This may include waste, sustainability and climate change mitigation initiatives 2) that built environment can be addressed through other sections in the delegation protocols, such as ‘Local Street Environment and Town Centres’ vi) remove the “Where a matter relates to the Orakei Local Board officers must also notify the chair” clause which features throughout the protocols. b) nominate Member Troy Churton to be part of the working group to explore issues for the Delegation Protocols review in September. CARRIED

Note: Member T Churton left the meeting at 3.28pm.

15

Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay

Resolution number OR/2025/120 MOVED by Member M Voyce, seconded by Member D Wong: That the Ōrākei Local Board: a) support tree retention in the schedule. b) note that 13 local submitters raise suggestions to retain or remove some trees from the schedule and where a submitter has raised a request for a tree to be removed, council arborists should assess such trees and determine what basis there is for removing it from the schedule if any. c) note that some submissions to remove trees from the schedule do not appear to be well-founded. d) note that according to the report, Ōrākei currently has approximately 10% of the region’s proposed notifiable trees. The board reinforces supporting the plan change as it helps ensure the biodiversity and amenity values needing to be protected within Ōrākei suburbs in any way possible under plan zones, overlays and any other plan mechanisms. e) note that while this plan change is narrow in scope, the report notes the evaluation process for scheduling is a detailed exercise based on the criteria as set out in the Regional Policy Statement. Each tree, and group of trees, is evaluated against each criterion and provided with a score. f) highlight that the decision-making body should note the plan change reflects many years of nominations and, in endorsing the listed trees, recommend that the nomination and evaluation process be simplified to make it easier for the public and Council to implement scheduled trees into a plan. g) note the difficulty in having a tree scheduled as reflected in personal board member nominations on personal property remaining unacknowledged. CARRIED

16

Urgent Decision noting report - Ōrākei Local Board feedback on Auckland Council’s submission on proposed changes to national direction under the Resource Management Act

Resolution number OR/2025/121 MOVED by Chairperson S Milne, seconded by Member P Tucker: That the Ōrākei Local Board: a)      note the Ōrākei Local Board submission (Attachment A) via the urgent decision process (Attachment B) to Auckland Council’s submission on packages 1-3 of the proposed changes to national direction under the Resource Management Act on 16 July 2025. b)      note the Ōrākei Local Board submission (Attachment C) via the urgent decision process (Attachment D) to Auckland Council’s submission on package 4 of the proposed changes to national direction under the Resource Management Act on 5 August 2025. CARRIED

17	Governance Forward Work Calendar and Resolutions Pending Action Report
	Resolution number OR/2025/122 MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a)      note the draft governance forward work calendar at 21 August 2025. b)      note the Ōrākei Local Board Resolutions Pending Action report at 21 August 2025. CARRIED

18	Ōrākei Local Board Workshop Records
	Resolution number OR/2025/123 MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie: That the Ōrākei Local Board: a)   note the records for the local board workshops held on 10 and 31 July 2025. CARRIED

19	Chairperson and Board Members' Report
	Resolution number OR/2025/124 MOVED by Member P Tucker, seconded by Chairperson S Milne: That the Ōrākei Local Board: a)      receive the Ōrākei Local Board Chairperson and Board Members’ Report for July 2025.  CARRIED

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

21        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number OR/2025/125

MOVED by Chairperson S Milne, seconded by Member D Wong:

That the Ōrākei Local Board:

a)      agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that the relevant Auckland Council staff be permitted to remain for Confidential Item C1 Storm Affected Land: future land use options after the public has been excluded, because of their knowledge of the subject matter, which will help the Ōrākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Storm Affected Land: future land use options

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.	s6(a) - The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains information about properties that have not yet been purchased by Auckland Council and are occupied privately, as well as properties that are unoccupied and therefore vulnerable to anti-social and criminal behaviour.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

3:35pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

Note: Member T Churton returned to the meeting at 3:43pm.

3.46pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Storm Affected Land: future land use options
	a) note that the decisions, report and any attachments remain confidential until the completion of all statutory requirements.

3.46pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................