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Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Ground Floor – Hawiti Building, 6-8 Munroe Lane, Albany on Tuesday, 26 August 2025 at 10.00am.
Te Hunga kua Tae mai | present
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Chairperson |
Alexis Poppelbaum, JP |
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Deputy Chairperson |
Gary Brown |
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Members |
Jake Law |
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Sam Mills, JP |
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Julia Parfitt, JP |
until 12.46pm |
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Victoria Short |
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Gregg Walden |
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Leanne Willis |
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26 August 2025 |
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1 Nau mai | Welcome
The Chairperson opened the meeting with a Karakia and welcomed everyone present.
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes
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Resolution number HB/2025/97 MOVED by Member S Mills, seconded by Member J Law: That the Hibiscus and Bays Local Board: a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 22 July 2025, including the confidential section, as a true and correct record.
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5 He Tamōtanga Motuhake | Leave of Absence
There were no leaves of absence.
6 Te Mihi | Acknowledgements
There were no acknowledgements.
7 Ngā Petihana | Petitions
There were no petitions.
8 Ngā Tono Whakaaturanga | Deputations
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Sue Bunce and Vicki Williams requested a deputation to discuss speed calming along the Gulf Harbour Drive. |
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Sue Bunce and Vicki Williams were in attendance to support this item. |
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Sue Bunce and Vicki Williams tabled a folder containing records of their correspondence with Auckland Transport, Hopper Developments, Wentworth College, Gulf Harbour School, Gulf Harbour residents, ZooVentures, Fire and Emergency New Zealand, and New Zealand Police concerning speed calming along Gulf Harbour Drive. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment |
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Resolution number HB/2025/98 MOVED by Member J Law, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whakamihi / thank Sue Bunce and Vicki Williams for their presentation and attendance at the meeting b) tono / request a report from Auckland Transport: i) that investigates further traffic calming and safety measures for children and wildlife in Gulf Harbour and report back to the Hibiscus and Bays Local Board, and Sue Bunce and Vicki Williams ii) including any public consultation material for planned safety improvements in Gulf Harbour to be provided in advance to the Hibiscus and Bays Local Board c) tuhi tīpoka / note that further possible safety measures are included for consideration for the 2025-2028 local board to consider in determining its Local Board Transport Capital Fund.
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a 26 August 2025, Hibiscus and Bays Local Board: Item 8.2 – Deputation: Sue Bunce and Vicki Williams - Folder of correspondence |
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Kim Murdoch requested a deputation to discuss the roadside gardens in front of the commercial building at 12 Inverness Road. |
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Kim Murdoch was in attendance to support this item. |
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Resolution number HB/2025/99 MOVED by Member G Walden, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whakamihi / thank Kim Murdoch for her presentation and attendance at the meeting b) tuhi tīpoka / note that the local board will liaise with Auckland Transport about the proposal presented.
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9 Te Matapaki Tūmatanui | Public Forum
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9.1 |
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Julian Joy requested public forum time to thank the local board for their work over the 2022-2025 term. |
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Julian Joy was in attendance to support this item. |
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Resolution number HB/2025/100 MOVED by Member S Mills, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) whakamihi / thank Julian Joy for his attendance at the meeting.
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9.2 |
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Bernard Feehan requested public forum time to discuss alternative meeting places for groups that use the Heart of the Bays facility in Glen Road. |
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Bernard Feehan was in attendance to support this item. |
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Resolution number HB/2025/101 MOVED by Member J Parfitt, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whakamihi / thank Bernard Feehan for his attendance at the meeting b) tono / request an update on the usage of the Browns Bay Senior Citizens Hall and whether there is capacity for further usage by other groups.
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9.3 |
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Ray Bonser requested public forum time to discuss the possible placement of signs for the playground in Bonair Park to address ongoing issues. |
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Ray Bosnar was in attendance to support this item. |
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Resolution number HB/2025/102 MOVED by Member G Walden, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whakamihi / thank Ray Bonser for his attendance at the meeting.
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9.4 |
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Karen Short requested public forum time to discuss odour at the Watercare pump station in Army Bay |
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Karen Short was in attendance to support this item. |
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Resolution number HB/2025/103 MOVED by Member J Parfitt, seconded by Member J Law: That the Hibiscus and Bays Local Board: a) whakamihi / thank Karen Short for her attendance at the meeting b) tono / request a report from Watercare on issues pertaining to odour mitigation at wastewater assets near Wentworth College and Gulf Harbour shops; whether this is a requirement within their resource consent; and seek assurances that this matter be dealt to ahead of waiting for the Army Bay pump station upgrade.
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10 Ngā Pakihi Autaia | Extraordinary Business
There was no extraordinary business.
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Matt Woodside - Parks & Places Specialist was in attendance to support this item. |
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Resolution number HB/2025/104 MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) whiwhi / receive the report providing the results of public consultation on four concept designs and high-level costings, relating to the Ōrewa Reserve Future Management Project i) note that this is a report to receive information only, and not a decision-making report ii) note, and thank, the 562 submitters (individual and organisations) who responded to the consultation iii) note that 61 per cent of responders split their preferences across the four options, with A, B and C receiving similar levels of support; and 37 per cent of respondents chose 'other' – some of whom provided comments indicating preference for a seawall to be constructed iv) note the Project Working Group’s preference for option C v) request that further information (utilising external subject matter experts) is provided to the local board that investigates the viability of a range of hard coastal structures noted in the submissions, including status quo vi) request that this project is paused until information relating to (v) is clarified and any further actions is at the approval of the local board.
A division was called for, voting on which was as follows:
The motion was declared carried by 8 votes to 0.
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The meeting adjourned at 11.41am and reconvened at 11.52am.
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12 |
Hibiscus and Bays Local Board - Local Economic and Business Grant Programme 2025/2026 |
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Robert Marshall – Senior Local Board Advisor was in attendance to support this item. |
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Resolution number HB/2025/105 MOVED by Member J Parfitt, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whai / adopt the Hibiscus and Bays Local Board Local Economic and Business Grant Programme 2025/2026 as per Attachment A of the agenda report.
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13 |
Te Ara Hura 2027 - PCF maintenance contracts programme local board feedback report |
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Jennifer Rose - Head of Business Performance was online to support this item. |
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Resolution number HB/2025/106 MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) tuku / provide the following views on the Te Ara Hura / The Way Forward 2027 Parks and Community Facility maintenance contracts programme, including: i) refer to the feedback (submitted forms) already provided and still relevant from Chair Poppelbaum, Member Parfitt and Member Walden in March-April 2025 ii) strategic focus areas to ‘do more’ include: A) overall service levels B) local suppliers of sub-contractors C) community partnerships i) service areas to ‘do more’ include: A) open space cleaning B) playground and recreational equipment C) tracks and paths D) park furniture and structures E) town centres and streetscape b) tuhi tīpoka / note that the Full Facilities Contract is a 60 percent spend of the local board’s budget and new contracts should be of critical importance for a future local board to review c) tuhi tīpoka / note that the local board is interested in working closely with neighbouring local boards, and community stakeholders (e.g Mens Sheds and Auckland Prison) in order to achieve higher standards of service and cost-savings.
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14 |
Youth park concept design - 1 Streamview Way, Long Bay |
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Keren Alleyne - Team Leader, Portfolio Delivery was in attendance to support this item. |
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Resolution number HB/2025/107 MOVED by Member J Parfitt, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) whakaae / approve the proposed concept design for the youth park at 1 Streamview Way, Long Bay as per attachment A of the agenda report and request staff to progress the project to detailed design and construction b) whakaae / approve the installation of a two-pan accessible toilet facility at 1 Streamview Way, Long Bay during summer 2025/2026, to be available for use one year prior to the construction of the new youth park c) tono / request that temporary signage is placed at 1 Streamview Way, Long Bay that explains the youth park project underway (including a website link for further information), te reo name (Awaruaika) gifted to the park, and expected timeframe for the construction and why the toilet facility has been developed first d) tono / request that communications are prepared and sent to stakeholders and consultation submitters outlining (c) e) tono / request that proposed layouts and surfacing for the pump track come back to the local board as a memo or part of a Parks and Community Facilities workshop before a design is finalised and contract awarded.
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Note: Item 15 - Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay was considered after item 18 – Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill.
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Resolution number HB/2025/108 MOVED by Chairperson A Poppelbaum, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) tuhi tīpoka / note the following issues for consideration during the early stages of the review of the local boards’ Delegation Protocols: i) delegations to staff and related protocols should be renewed at the start of each political term, with provisions for additional reviews as needed. The protocols should be formally adopted by each local board, with the ability for local boards to amend them as needed ii) in the appropriate sections regarding activities, events and landowner approvals on reserves, reference should be made to adhering to all applicable policies within the current Reserve Management Plan/Local Park Management Plan iii) include a definition of “minor changes” and “major changes” in regard to approved local board work programmes. Currently only major changes in budget or scope are reported to local boards for approval, while officers can make minor changes as needed without local board approval, and are reported to local boards later. Our concern is that minor changes can currently include transferring large amounts of budget (for example, up to $100,000) between approved work programme line items. This figure is too high and should instead be set by local boards either formally or informally via response to a memo and recorded at a business meeting iv) amend clause F6 and F7 to specify that draft community leases must be made available to local board members for review, as currently only reports about the leases - rather than the leases themselves - are provided.
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17 |
Auckland Council’s Quarterly Performance Report: Hibiscus and Bays Local Board for quarter four 2024/2025 |
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Glenda Lock – Local Board Advisor was in attendance to support this item. |
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Resolution number HB/2025/109 MOVED by Member J Parfitt, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whiwhi / receive the integrated performance report for quarter four, 1 April to 30 June 2025 b) tuhi tīpoka / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2024/2025 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2025 c) tuhi tīpoka / note the usefulness of Graph 1 indicating work programme items by outcome areas in the Hibiscus and Bays Local Board Plan and request in future reports this also includes a second graph that shows the spend by outcome areas (noting with an asterisk that for some work programme items this can be challenging as it straddles more than one and the graph is a close approximation) d) tuhi tīpoka / note that activity ID 20550 (Mairangi Bay Reserve – implement development plan) could be rewritten to clarify what parts of the renewed plan would be the delivery responsibility of the local board, as it currently suggests the configuration of the turning circle is within the local board’s remit when in fact it is Auckland Transport.
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Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill |
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Resolution number HB/2025/110 MOVED by Chairperson A Poppelbaum, seconded by Member V Short: That the Hibiscus and Bays Local Board: a) tuku / provide the following input to be appended to Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill (Bill): i) note the intent of the Bill to reduce compliance costs through making small changes to requirements on councils that result in efficiency gains and financial savings ii) note that the Regulatory Impact Statement (RIS) didn’t have time to properly investigate the benefits/risks/costs or other options iii) oppose the proposed removal of the ‘four well-beings’ (social, economic, environmental, and cultural) from the statutory purpose of local government and request that they be retained alongside the focus on core services iv) note the previous Auckland Council submissions to Local Government Act proposed amendments (2012, 2019), which support the retention of the ‘four well-beings’ v) note the lack of supporting information in the RIS of benefits and risks to the proposal to remove the requirement to undertake reviews of the cost-effectiveness of service delivery arrangements at specific times vi) support the proposed measures to improve transparency, including: A) mandatory disclosure of consultant and contractor expenditure B) standardised financial performance measures, and C) public reporting of council performance in a format that is accessible to local communities vii) support the proposal to allow Auckland Council’s chief executives to delegate authority for signing certificates of legislative compliance viii) support extending the maximum length of a chief executive’s second term from two to five years ix) support the proposal to modernise public notice requirements so councils are not required solely to publish public notices in daily newspapers x) support the removal of the requirement to consider Tikanga Māori knowledge in CCO director appointments, noting that some specialised roles are sometimes sought internationally (e.g. CE of Watercare), and recommend that the Bill is altered so instead of it being a requirement for appointments that the knowledge can instead be fulfilled by organisational education support xi) note that if the intent of the Bill is to keep councils to ‘basic functions of local government’ in order to keep rates down, then the services councils have found they have had to pick up over recent decades given community pressure, would therefore need to be handed back to central government (e.g. homelessness support, crime prevention, environmental restoration) xii) recommend that if central government wish to support councils to undertake the ‘basic functions of local government’ and keep rates down, there are a range of legislative levers that can be used to make substantial differences outside of this Bill (e.g. infringement regimes for bylaws under the Local Government Act 2002 so we can enforce our bylaws with fines and self-fund compliance efforts, or enable a bed-night visitor levy).
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Note: Item 15 - Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay was considered after item 18 – Local board input into Auckland Council’s submission on the Local Government (System Improvements) Amendment Bill.
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15 |
Local board views on Plan Change 113 - adding trees and groups of trees to Schedule 10 - Notable Trees Schedule of the Auckland Unitary Plan Operative in Part, and to the Notable Trees overlay |
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Ruth Andrews - Senior Policy Planner was online to support this item. |
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Resolution number HB/2025/111 MOVED by Chairperson A Poppelbaum, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) tautoko / support the scheduling of the nine trees and four groups of trees proposed to be added that are within the Hibiscus and Bays Local Board area. These are 11 separate properties b) tuhi tīpoka / note the written submissions pertaining to 19 View Road, Campbells Bay and 4 Channel View Road, Murrays Bay c) tuhi tīpoka / note that it would be more convenient in future if lists of address are grouped alphabetically by suburb rather than road name (as per attachment A of Plan Change 113) and we would welcome the local board report having a list of the locations with associated details and copies of any specific objections or supporting submissions made relating to them.
CARRIED |
Note: Item 19 - Kōkiri Report: Glen Road Browns Bay footpath project was considered after item 24 – Hōtaka Kaupapa - Policy Schedule for August 2025.
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20 |
Record of Urgent Decision: Local Board input to the Auckland Council submission on National Direction package 4 - Going for Housing Growth Pillar 1 |
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Resolution number HB/2025/112 MOVED by Member S Mills, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whiwhi / receive the record of its urgent decision made on 6 August 2025 (as set out in Attachment A to the agenda report) that formalised its input for inclusion in Auckland Council’s submission on National Direction package 4 – Going for Housing Growth Pillar 1: ‘freeing up land for urban development and removing unnecessary planning barriers.’
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21 |
Record of Urgent Decision: Hibiscus and Bays Local Board only submission on Online Casino Gambling Bill |
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Resolution number HB/2025/113 MOVED by Chairperson A Poppelbaum, seconded by Deputy Chairperson G Brown: That the Hibiscus and Bays Local Board: a) whiwhi / receive the record of its urgent decision made on 15 August 2025 (as set out in Attachment A to the agenda report) that formalised its submission on the Online Casino Gambling Bill.
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Note: Item 22 - Auckland Unitary Plan – Local board views on the withdrawal in part of Proposed Plan Change 78 - Intensification and draft replacement plan change after item 26 – Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public.
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23 |
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Resolution number HB/2025/114 MOVED by Chairperson A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.
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24 |
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Resolution number HB/2025/115 MOVED by Member V Short, seconded by Member S Mills: That the Hibiscus and Bays Local Board: a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for August 2025.
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Note: Item 19 - Kōkiri Report: Glen Road Browns Bay footpath project was considered after item 24 – Hōtaka Kaupapa - Policy Schedule for August 2025.
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19 |
Kōkiri Report: Glen Road Browns Bay footpath project |
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Beth Houlbrooke - Elected Member Relationship Partner, Auckland Transport was in attendance for this item. |
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Resolution number HB/2025/116 MOVED by Member J Parfitt, seconded by Member J Law: That the Hibiscus and Bays Local Board: a) whakaae / approve the revised Glen Road Browns Bay footpath project to proceed to construction subject to public engagement raising no significant concerns b) tono / request that the consultation is sent to the Browns Bay Business Association and Heart of the Bays.
CARRIED |
25 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no consideration of extraordinary items.
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26 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public |
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Resolution number HB/2025/117 MOVED by Member V Short, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Storm Affected Land: future land use options
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
12.26pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.35pm The public was re-admitted.
Member Parfitt left the meeting at 12.46pm.
Note: Item 22 - Auckland Unitary Plan – Local board views on the withdrawal in part of Proposed Plan Change 78 - Intensification and draft replacement plan change after item 26 – Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public.
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Auckland Unitary Plan – Local board views on the withdrawal in part of Proposed Plan Change 78 - Intensification and draft replacement plan change |
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Peter Vari - Team Leader, Planning and Anna Solomon - Senior Policy Planner were online to support this item. |
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Resolution number HB/2025/119 MOVED by Chairperson A Poppelbaum, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) tuku / provide the following feedback to the Governing Body (via the Policy and Planning Committee) on the Auckland Unitary Plan: Withdrawal in part of Proposed Plan Change 78 – intensification and draft replacement plan change: i) do not support any upzoning in intensification anywhere on the Hibiscus Coast subdivision of the Hibiscus and Bays Local Board area noting: A) up-zoning is entirely inappropriate in the current environment where no new developments can connect to the wastewater system due to the Watercare Army Bay wastewater pump station being near capacity and awaiting a renewal B) any up-zoning, even where development is not actually realisable like this specific situation, will still result in valuations increasing in the next assessment – meaning residents in the up-zoned areas proposed will be paying more in rates for gains that are not able to be realised, which is unduly unfair C) the plan change proposal for the Hibiscus Coast would result in 5,500 Single House Zone dwellings moving to Mixed Housing Suburban Zone; 6925 Single House Zone dwellings moving to Mixed Housing Urban Zone; and 766 Mixed Housing Suburban Zone dwellings moving to Mixed Housing Urban Zone D) a more appropriate step forward would be for explicit staging triggers (e.g. network capacity thresholds, project milestones) before any zoning upgrades take effect in these extremely constrained catchments ii) do not support any upzoning in intensification in Browns Bay or Mairangi Bay (Mixed Housing Urban Zone to Residential – Terrace Housing and Apartment Buildings Zone (THAB) noting that: A) further intensification areas, as proposed, immediately surround these two low-lying coastal town centres that were devastated in the 2023 Auckland Anniversary floods (which would have been a greater disaster had it been high tide) B) further intensification presents an unacceptable risk to life and increased infrastructure damage in such a flooding event, by intensifying in areas that would reduce saturation and block flow paths C) neither of these small coastal towns have direct or rapid transport to central Auckland and instead have ‘feeder buses’ to transport hubs, which we would argue doesn’t meet the standard required for THAB zoning D) steep gullies, discontinuous and poor paths for all-abilities, and constrained corridors reduce practical walkability to the town centres amenities and transport for some of the proposed THAB zones E) at least one of the proposed THAB zones in Mairangi Bay is within a flood zone which we find entirely inappropriate, even with planning overlays iii) note that the coastal settlements noted above (Ōrewa, Whangaparāoa, Browns Bay and Mairangi Bay) are contending with active erosion and coastal hazard management. Enabling more height and density in hazard-prone coastal fringes is inconsistent with risk-reduction and adaptation objectives iv) the Hibiscus and Bays Local Board areas have seen housing growth outpacing local employment growth. Up-zoning without a commensurate jobs/transport strategy (including committed corridor capacity) risks longer commutes and greater congestion on already stressed corridors b) tuhi tīpoka / note that the local board only received the updated draft replacement plan change planning maps for our local board area at 7:30pm the evening before this 26 August 2025 business meeting c) tuhi tīpoka / note, for the public record, that the National Policy Statement on Urban Development (NPS-UD) is the government policy setting that directs councils to remove ‘restrictive’ planning rules and plan for growth, both up and out. The Auckland Unitary Plan (AUP) guides land development based on this policy setting and Plan Change 78 is Auckland Council’s intensification planning instrument to update the AUP as per updates to the NPS-UD. Whilst intensification is not the desire of this local board, the direction comes from government via the NPS-UD.
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1.01 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................