Kaipātiki Local Board Workshop

OPEN NOTES

Notes of a workshop of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 27 August 2025 at 10.05am.

Te Hunga kua Tae mai | present

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Raymond Tan
	Dr Janet Tupou

Kaipātiki Local Board Workshop 27 August 2025

5	Kaipātiki Local Board workshop

Session 1 – 10.00am – 11.30am

Policy - Service Investment and Programming – PUBLIC EXCLUDED, see below

•      Matapopore / Portfolio Review - Workshop 3

This workshop was held with the public excluded (closed). The reasons the workshop was closed to the public are to allow for free and frank discussion particularly around sensitive matters regarding specific assets and service property optimisation.

Lunch
11.30pm – 12.30pm

Session 2 – 12.30pm – 1.30pm

Environmental Services

•      Pest Free Kaipātiki and Kaipātiki Local Board Partnering Agreement

Presenters:                   Mary Stewart
Senior Conservation Advisor, Environmental Services

Ruth Bailey-Osborne
Associate, LEAD Centre for Not-for-Profit Governance & Leadership

Darshita Shah
Relationship Advisor, Resilience and Infrastructure

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Pest Free Kaipātiki and Kaipātiki Local Board Partnering Agreement.

The local board raised the following points and questions in response to the presentation:

· Queried the purpose and intended outcomes of a partnering agreement compared with the existing Memorandum of Understanding (MoU).

· Sought clarity on how operational matters, including involvement from Ventia and council staff, would be addressed alongside the strategic elements.

· Queried expected timelines for progressing the partnering agreement.

· Agreed to the proposed approach to the exploration and development of the partnering agreement.

Next steps:

· Staff to action feedback received.

· Follow-up workshop planned for February/March 2026.

Session 3 – 1.30pm – 2.30pm

Licensing and Compliance

•      Compliance Wardens – Who are they and what service can they provide?

Presenters:                   Adrian Wilson
Manager Compliance, Licensing and Compliance

Shaun Murray
Team Leader Animal Management - North, Licensing and Compliance

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Compliance Wardens in the Kaipātiki Local Board rohe.

The local board raised the following points and questions in response to the presentation:

· Requested monthly reporting to track progress.

· Suggested linking wardens with community partners to strengthen local engagement.

· Requested clarity on the handling of homelessness cases and dog attacks.

· Queried the scope of wardens’ responsibilities.

· Requested a meet-and-greet with new Kaipātiki compliance wardens.

Next steps:

· Staff to action feedback received.

Break
2.30pm – 2.45pm

Session 4 – 2.45pm – 4.30pm

Executive Office - Resilience and Infrastructure

•      Wairau Flood Resilience: Consultation on future land use of AF Thomas Park

Presenters:                   Sara Zwart
Principal Project Delivery, Healthy Waters and Flood Resilience

Hannah Spyksma
Senior CCE Specialist, Governance and Engagement

John McKellar
Parks and Places Specialist, Parks and Community Facilities

Ashley McIntyre
Principal CCE Specialist, Governance and Engagement

Wendy Filip
Citizen Engagement Manager, Governance and Engagement

Lisa Kent
Local Board Engagement Advisor, Governance and Engagement

Dean McIntosh
Principal Project Delivery, Healthy Waters and Flood Resilience

Darshita Shah
Relationship Advisor, Executive Office Resilience and Infrastructure

Governance role:          Setting direction.

Summary of Discussions:

The local board was provided with an update on the Wairau Flood Resilience: Consultation on future land use of AF Thomas Park.

The local board raised the following points and questions in response to the presentation:

· Queried the scope of consultation, and the types of questions to be included.

· Asked about safeguards and anonymity measures for the deliberative democracy forum to ensure impartiality and participant safety.

· Sought clarity on the format of the public engagement sessions.

· Requested information on engagement with mana whenua and other advisory groups.

Next steps:

· Staff to action feedback received.

· A report is scheduled for the 17 September 2025 business meeting to receive formal board views.

The workshop finished at 4.13pm.