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Governing Body
28 August 2025
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1 Ngā Tamōtanga
| Apologies
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Resolution number GB/2025/120
MOVED by Deputy Mayor D Simpson, seconded by
Cr A Dalton:
That the Governing Body:
a)
whakaae / accept
the apology from:
Lateness
Mayor W Brown
Cr S Henderson – on council business
Early Departure
Cr A Dalton
Cr G Sayers
Cr M Williamson
CARRIED
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Note: Apologies were
subsequently received from Cr D Newman and Cr W Walker for lateness.
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Cr M Lee
entered the meeting at 10.03am.
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Electronic
Attendance
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Resolution
number GB/2025/121
MOVED by Cr G Sayers, seconded by Cr R Hills:
That the Governing Body:
a)
whakaae / approve
electronic attendance under Standing Order 3.3.3 for:
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Cr J Bartley (SO 3.3.3
b))
·
Cr J Fairey (SO 3.3.3
b))
·
Cr M Williamson (SO
3.3.3 b))
CARRIED
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Cr J Bartley joined the meeting at
10:05am.
Cr J Fairey joined the meeting at
10.05am.
Te Mihi | Acknowledgement
The Deputy Mayor acknowledged the passing
of John Barnett CNZM, ONZM, and a great Auckland citizen.
The Mayor was attending his funeral today.
John was a leader in the cinema and
television industry, and his belief in the international power of local stories
such as Whale Rider, Footrot Flats and Sione’s Wedding really put the New
Zealand film and television industry on the world map.
The Mayor was a great friend and he and “Barney”
developed cinemas and film studios together, owned a television channel
together, and the Mayor only just attended Barney’s 80th birthday
celebration a week ago.
The Mayor also noted yesterday that neither
of them made prefect at Auckland Grammar but went on to bigger things later in
life.
John was a huge supporter and part of the
team who built the Auckland Waterfront Theatre, he had been there as recently
as Saturday night.
The Deputy Mayor spoke for everyone, when she
sent thoughts to the Honourable Sarah Katz, his family, friends and everyone he
worked with over his significant career. Moe mai rā. May his memory be a
blessing.
The meeting stood for a moment’s
silence.
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Cr
D Newman declared an interest in this item 11: Fix and Finish fund –
allocation of eligible local projects, as he is a member of the Wiri Licensing
Trust. Cr Newman left the table and took no part in the discussion
or voting on the matter.
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes
4 Ngā Kōrero a te Marea | Public
Input
There was no
public input.
5 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
6 Ngā Pakihi Autaia
| Extraordinary Business
There was no
extraordinary business.
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8
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Chief
Executive and Group Chief Financial Officer Update
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The monthly dashboard had been
circulated prior to the meeting. A copy has been attached to the
official minutes and is available on the Auckland Council website as a
minutes attachment.
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Note: changes
were made to the original recommendation, adding new clauses b) and c), as a
Chair’s recommendation.
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Cr C Fletcher entered the
meeting at 10.09am.
Cr G Sayers left the meeting at 10.11am.
Cr A Filipaina left the meeting at 10.11am.
Cr D Newman entered the meeting at 10.18am.
Cr A Filipaina returned to the meeting at 10.21am.
Cr G Sayers returned to the meeting at 10.21am.
Cr J Watson entered the meeting at 10.22am.
Cr W Walker entered the meeting at 10.27am.
Cr D Newman left the meeting at 10.24am
Cr D Newman returned to the meeting at 10.41am
Cr W Walker left the meeting at 10.57am.
Cr W Walker returned to the meeting at 11.09am.
Cr C Fletcher left the
meeting at 12.26pm.
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Resolution
number GB/2025/124
MOVED by
Deputy Mayor D Simpson, seconded by Cr C Fletcher:
That
the Governing Body:
a)
whiwhi / receive the
information provided in this report, in the monthly financial dashboard
circulated prior to the meeting and the verbal updates by the Chief Executive
and Group Chief Financial Officer.
b)
whakamihi / thank the chair of
the Auckland Future Fund for his presentation, and acknowledge the work of
the board and staff involved in the set-up of the Auckland Future Fund and
appointment of the global investment manager.
c)
tuhi tīpoka / note that a
memorandum about the fund's activities will be circulated to governing body
members by close of
business 29 August 2025.
CARRIED
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Attachments
a 28 August 2025, Governing Body: Item 8 - Chief
Executive and Group Chief Financial Officer Update, Monthly Dashboard
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9
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Decision on
Te Ārai Regional Park dog access: Panel Report
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Houkura
– Independent Māori Statutory Board member Glenn Wilcox was in
attendance for this item as he had participated as part of the hearing panel.
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Resolution
number GB/2025/125
MOVED by
Cr J Bartley, seconded by Cr G Sayers:
That the Governing Body:
a) whakaae /
approve the Dog Policy and Bylaw Panel recommendations on proposed amendments
to the Auckland Council Kaupapa mo ngā
Kurī | Policy on Dogs 2019 and Ture a Rohe Tiakina Kurī | Dog
Management Bylaw 2019 in Attachments A and B of the agenda report.
b) whakaū /
confirm that the recommended amendments to the Policy on Dogs and Dog
Management Bylaw in Attachment B of the agenda report:
i) comply
with section 10 and 20 of the Dog Control Act 1996, including the need to
minimise problems generally, to avoid inherent dangers of uncontrolled dogs
near children, for people to use places without fear of dogs and the needs of
dogs and their owners
ii) are
the most appropriate way to provide for the needs of dogs and their owners
in a way that minimises risks to people, animals, property and environment,
including other dogs and owners
iii) are
the most appropriate form of policy and bylaw
iv) do
not give rise to any implications under, and are not inconsistent with, the
New Zealand Bill of Rights Act 1990.
c) whai
/ adopt the recommended amendments to the Policy
on Dogs and Dog Management Bylaw in Attachment B of the agenda report, with effect from 1
September 2025.
d) tāpae /
delegate authority through the Chief Executive to the manager responsible for
the dog policy and bylaw, to make editorial changes
or to correct errors or omissions to the Policy on Dogs 2025 and Dog
Management Bylaw 2019 to give effect to the amendments
in Attachment B of the agenda report.
CARRIED UNANIMOUSLY
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The meeting adjourned at 12.39pm and
reconvened at 1.15pm.
Cr C Darby, Cr C Fletcher, Cr R Hills, Cr K
Leoni, Cr D Newman, Cr G Sayers and Cr W Walker were not present.
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11
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Fix and
Finish fund - allocation of funding to eligible local projects
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Note: Cr D Newman
declared an interest as he was a member of the Wiri Licensing Trust. Cr
Newman moved away from the table taking no part in the discussion or voting
on the matter.
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Note: changes were made
to the original recommendation, amending clause c), as a Chair’s
recommendation.
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Questions
commenced.
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Cr S Henderson entered the meeting at
1.19pm.
Cr W Walker returned to the meeting at
1.27pm.
Mayor W Brown entered the
meeting at 1.30pm.
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MOVED by Deputy Mayor D Simpson, seconded by
Cr G Sayers:
That the Governing
Body:
a) whakaae / agree to allocate $19,200,000 of Fix
and Finish funding to the local board projects included in Attachment E of
the agenda report – Proposed Fix and Finish funding allocations,
conditional on assessment of business cases and application of Better Value
Project principles.
b) tāpae
/ delegate to the Group Chief Financial Officer and Director Community to
approve the release of allocated budget once business cases and Better Value
Projects principles have been satisfied with any non-compliance to be
reported back to the Governing Body for further decision
c) whakaae / agree to convert $3,500,000 fix and
finish capital budget into operating budget, to enable the delivery method of
a capital grant if required.
d) whakaae / agree that the
remaining $800,000 Fix and Finish funding will be available as a contingency
fund for unforeseen events.
e) tāpae
/ delegate to the Group Chief Financial Officer and Director Community the
allocation of the remaining $800,000 Fix and Finish funding to be available
as a contingency fund to address the impact of unforeseen events on the
projects outlined in Attachment E of the agenda report.
f) tuhi
tīpoka / note that reporting on project and programme progress will be
provided to individual local boards and the Governing Body as part of
Quarterly Performance Reporting.
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The meeting
adjourned at 1.56pm and reconvened at 1.58pm.
Deputy Mayor
Cr D Simpson vacated the chair in favour of Mayor W Brown at 1.58pm.
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MOVED by Cr L Fuli, seconded by Cr A Filipaina, an
amendment by way of addition, adding a new clause b):
That
the Governing Body:
b)
whakaae / agree to fund an additional
$25,300,000 to all remaining Local Board proposals to the Fix and Finish
Fund, excluding the proposed athletics facility of the Manukau Sports Bowl
(projected to cost $12,000,000), to be funded by additional debt with
interest and depreciation costs funded from general rates, conditional on
assessment of business cases and application of Better Value Project
principles. Noting preliminary advice received is that this would:
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Raise our 2025/2026 debt-to-revenue
ratio from the projected 224% to 225%;
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Still be below our overall limit and
internal policy target of 250%;
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Add $2M of additional interest and
depreciation costs per annum; and
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Result in an increase in rates of 5
cents per week per average household.
A
division was called for, voting on which was as follows:
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For
Cr A Filipaina
Cr L Fuli
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Against
Cr A Baker
Cr J Bartley
Mayor W Brown
Cr A Dalton
Cr C Darby
Cr J Fairey
Cr C Fletcher
Cr S Henderson
Cr R Hills
Cr M Lee
Cr K Leoni
Cr G Sayers
Deputy Mayor D Simpson
Cr S Stewart
Cr K Turner
Cr W Walker
Cr M Williamson
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Abstained
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The
motion was declared lost
by 2 votes to 17.
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The original motion was put.
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Resolution
number GB/2025/128
MOVED by Deputy Mayor
D Simpson, seconded by Cr G Sayers:
That
the Governing Body:
a) whakaae / agree to allocate $19,200,000 of Fix
and Finish funding to the local board projects included in Attachment E of
the agenda report – Proposed Fix and Finish funding allocations,
conditional on assessment of business cases and application of Better Value
Project principles.
b) tāpae
/ delegate to the Group Chief Financial Officer and Director Community to
approve the release of allocated budget once business cases and Better Value
Projects principles have been satisfied with any non-compliance to be
reported back to the Governing Body for further decision
c) whakaae / agree to convert $3,500,000 fix and
finish capital budget into operating budget, to enable the delivery method of
a capital grant if required.
d) whakaae / agree that the remaining $800,000 Fix and Finish funding will be
available as a contingency fund for unforeseen events.
e) tāpae
/ delegate to the Group Chief Financial Officer and Director Community the
allocation of the remaining $800,000 Fix and Finish funding to be available
as a contingency fund to address the impact of unforeseen events on the
projects outlined in Attachment E of the agenda report.
a)
f) tuhi tīpoka / note
that reporting on project and programme progress will be provided to
individual local boards and the Governing Body as part of Quarterly
Performance Reporting.
CARRIED
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12
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Establishing
an underwrite facility for Tātaki Auckland Unlimited to secure future
major events
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Note: Cr D Newman
returned to the table.
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Cr M Williamson left the meeting at and rejoined via
electronic link at 2.49pm.
Cr W Walker left the
meeting and rejoined via electronic link at 3.04pm.
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Resolution
number GB/2025/130
MOVED by
Deputy Mayor D Simpson, seconded by Mayor W Brown:
That the Governing Body:
a) whakaae / agree to establish a conditional
underwrite facility between Auckland Council and Tātaki Auckland
Unlimited to enable forward commitments for major events that meet current
requirements for GDP generation, bed night
and return on investment major event thresholds and a cost benefit ratio of
>1.15
b) whakaae
/ agree that staff will work with Tātaki Auckland Unlimited, the Mayoral
Office and relevant departments to finalise the underwrite facility,
including oversight and reporting arrangements.
c) whakaae
/ agree that the council’s Chief Executive will ensure the underwrite
facility is established in line with the
preferred governance approach (Option C) - the Group Chief Financial Officer provides early
formal endorsement, followed by approval from the Tātaki Auckland Unlimited board.
d) whakaae / agree that the underwrite
facility will operate within an agreed total $30 million limit and not exceed
$10 million of commitments per annum. It will be available for two years and
reviewed annually by council.
e) tuhi
tīpoka / note that as commitments are made against the underwrite
facility, the council will be required to identify a funding source at time
of delivery through future Annual and Long-term Plan processes.
f) tuhi
tīpoka / note that the council will continue to pursue a permanent and
sustainable long-term funding solution through the Long-term Plan
2027–2037.
CARRIED
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13
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Disposal of
non-service properties in Mount Eden, Papatoetoe and Mahurangi West
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Cr G Sayers retired from the meeting at 3.24pm.
Cr A Dalton retired from the
meeting at 3.32pm.
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Resolution
number GB/2025/131
MOVED by
Cr C Fletcher, seconded by Cr D Newman:
That the Governing Body:
a) whakaae
/ approve, subject to the satisfactory conclusion of any required statutory
processes, the disposal of:
i) 135
Dominion Road, Mount Eden being Part Lot 152 DP 196, contained in Record of
Title NA128/113.
ii) 10
Lansdown Avenue, Papatoetoe being Lot 70 DP 44500 contained in Record of
Title NA1676/93.
iii) Allots
207, 208 & 209 SO 51660 and Section 72 Block XV Mahurangi Survey
District, Mahurangi West Road, Puhoi.
CARRIED
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At 3.51pm, it was:
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15
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Summary of
Governing Body and Committee information memoranda and briefings (including
the Forward Work Programme) - 28 August 2025
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A highlights paper from Ngāti Whātua Ōrākei Reserves Board
had been circulated prior to the meeting. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachments.
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Resolution
number GB/2025/135
MOVED by
Deputy Mayor D Simpson, seconded by Cr S Henderson:
That the Governing Body:
a) whiwhi
/ receive the Summary of Governing Body information memoranda and briefings
(including the Forward Work Programme) – 28 August 2025.
CARRIED
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Attachments
a 28 August 2025, Governing Body: Item 15 - Summary o
Governing Body and committee information memoranda and briefings (including
the Forward Work Programme) - 28 August 2025, Ngāti Whātua
Ōrākei Reserves Board term highlights paper
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16 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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17 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public
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Resolution
number GB/2025/136
MOVED by Cr R Hills, seconded by Cr A Baker:
That
the Governing Body:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Ngāti Pāoa Treaty of Waitangi Settlement – minor revision to
location of cultural redress site Pāoa Whanake
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(c)(ii) - The
withholding of the information is necessary to protect information which is
subject to an obligation of confidence or which any person has been or
could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the
public interest.
In particular, the
report contains information provided by the Crown to council in confidence
on the understanding the information is negotiation sensitive etween
hapū / iwi and the Crown. If confidential information is made
available, it will rejudice both those negotiations and the provision of
similar information to council in the future.
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C2 CONFIDENTIAL:
Referred from the Performance and Appointments Committee - Chief Executive
Objectives - FY26 scorecard and FY25 year end
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6
and 7.
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s6(a) - The making
available of the information would be likely to prejudice the maintenance
of the law, including the prevention, investigation, and detection of
offences and the right to a fair trial.
s7(2)(i) - The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular, the
report contains information that relates to the performance objectives for
the chief executive, and the committeee may discuss matters relating to the
chief executive's current performance.
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 6
and 7.
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The text of these resolutions is made available to the
public who are present at the meeting and form part of the minutes of the
meeting.
CARRIED
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3.52pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.13pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL:
Ngāti Pāoa Treaty of Waitangi Settlement – minor revision to
location of cultural redress site Pāoa Whanake
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Resolution
number GB/2025/137
MOVED by
Cr J Bartley, seconded by Cr A Filipaina:
That the Governing Body:
b) whakaae
/ agree that the report, attachments and resolutions will remain
confidential until reasons for confidentiality no longer exist.
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C2
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CONFIDENTIAL:
Referred from the Performance and Appointments Committee - Chief Executive
Objectives - FY26 scorecard and FY25 year end
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Resolution
number GB/2025/138
MOVED by
Cr D Newman, seconded by Mayor W Brown:
That the Governing Body:
d) whakaae
/ agree that the report, attachments and resolutions will remain
confidential until reasons for confidentiality no longer exist.
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4.13 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
