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Komiti mō te Tātari me te
Mātai Tūraru /
Audit and Risk Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Paul Connell
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Deputy Chairperson
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Cr John Watson
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Members
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Member Cassandra Crowley
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Via electronic link
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Cr Shane Henderson
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Cr Maurice Williamson
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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Cr Angela
Dalton
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Member Martin
Matthews
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Ex-officio
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Mayor Wayne
Brown
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Houkura Member
Tony Kake
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Deputy Mayor
Desley Simpson
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Grant Taylor, Controller
and Auditor-General
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David Taylor,
Sector Manager - Auckland
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Wikus Jansen
van Rensburg Audit Director, Audit New Zealand
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René
van Zyl, Audit Director, Audit New Zealand
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Christine Liu, Audit Manager,
Audit New Zealand
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Audit and Risk Committee
16 September 2025
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Chairperson P Connell lead the opening of
the meeting with a karakia.
1 Ngā
Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Chairperson
P Connell declared that he was the deputy chair of the Environmental Protection
Authority.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no
local board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number ARCCC/2025/59
MOVED by Chairperson P Connell, seconded by Cr
M Williamson:
That the Audit and Risk Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
b) whakaae
/ agree that Grant Taylor, Controller and Auditor-General, David Taylor,
Sector Manager - Auckland, Wikus Jansen van Rensburg, Audit Director, Audit
New Zealand, René van Zyl, Audit Director, Audit New Zealand
and Christine Liu, Audit Manager, Audit New Zealand be permitted to remain
for the confidential part of the meeting after the public has been excluded,
because of their knowledge of matters which will help the Audit and Risk
Committee in its decision-making.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Council-controlled organisations' annual report risk updates
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains risk reporting and detailed top risks
reported confidentially to the council-controlled organisations' board or
Audit and Risk Committee. The council-controlled organisations have
provided their risk report to Auckland Council's Audit and Risk Committee subject
to confidentiality.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Port of Auckland Limited annual report risks update 2024/2025
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(i)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to prejudice
the supply of similar information or information from the same source and
it is in the public interest that such information should continue to be
supplied.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains risk reporting and detailed top risks
reported confidentially to the Port of Auckland Limited's board or Audit
and Risk Committee. Port of Auckland Limited have provided their risk
report to Auckland Council's Audit and Risk Committee subject to
confidentiality
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Draft Green Bond Annual Report 2025
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report and attachments contain information regarding the
use of the council's green bond proceeds as at 30 June 2025 which cannot be
made public prior to release on the NZX at the end of September.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Endorsement of the 2024/2025 Auckland Council draft annual report and summary
annual report
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report contains financial information that forms part of
the 2024/2025 Auckland Council Group Annual Report and can only be made
public following the release of the annual report to the NZX on 26
September 2025.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C5 CONFIDENTIAL:
Office of the Auditor-General and Audit New Zealand briefing
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(j)
- The withholding of the information is necessary to prevent the disclosure
or use of official information for improper gain or improper advantage.
In
particular, the report and attachments contain information regarding the
annual report and financial results of Auckland Council and Auckland
Council Group as at 30 June 2025 which cannot be released to the public
before it is released on the NZX.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.10pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
3.12pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL:
Council-controlled organisations' annual report risk updates
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Resolution
number ARCCC/2025/61
MOVED by Cr M
Williamson, seconded by Cr S Henderson:
That the Audit and Risk
Committee:
a) tuhi
ā-taipitopito /note that there are no significant items raised by the
substantive council-controlled organisations through the annual audit process
for the committee to refer to the Governing Body
b) kohuki / consider the risk updates provided by the
substantive council-controlled organisations when reviewing the 2024/2025
Auckland Council Annual Report and Summary Annual Report for recommendation
to the Governing Body for adoption
c) whakamihi / thank the substantive council-controlled
organisations’ board members and senior managers for their attendance
Restatement
d) whakaae / agree that the decisions be
restated in the open minutes but that this report and attachments remain
confidential until the annual reports of the council-controlled organisations
are published.
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C2
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CONFIDENTIAL:
Port of Auckland Limited annual report risks update 2024/2025
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Resolution
number ARCCC/2025/62
MOVED by Chairperson
P Connell, seconded by Cr M Williamson:
That the Audit and Risk
Committee:
a) tuhi
ā-taipitopito / note that there are no significant items raised by Port
of Auckland Limited through the annual audit process for the committee to
refer to the Governing Body
b) kohuki / consider the risk updates provided by Port of
Auckland Limited when reviewing the Auckland Council Group 2024/2025 Annual
Report and Summary Annual Report for recommendation to the Governing Body for
adoption
c) whakamihi / thank the representatives from Port of Auckland
Limited for their attendance
Restatement
d) whakaae / agree that the decisions be
restated in the open minutes but that this report and attachment remains
confidential until the annual report of Port of Auckland Limited is
published.
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C3
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CONFIDENTIAL:
Draft Green Bond Annual Report 2025
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Resolution
number ARCCC/2025/60
MOVED by Chairperson
P Connell, seconded by Member C Crowley:
That the Audit and Risk
Committee:
a) tuhi tīpoka
/ note the work undertaken by the council Treasury team to prepare the Green
Bond Annual Report 2025 and the external reviews completed by Sustainalytics
and Toitū
b) tuhi tīpoka
/ note the conclusions provided by Sustainalytics and Toitū on the Green Bond Annual Report 2025
c) whakaae / approve the draft Green Bond Annual Report 2025,
noting that it will be published to the NZX and the Auckland Council website
at the end of September 2025
d) tuhi tīpoka
/ note the recent and upcoming changes to the council’s green bond
programme and that the Audit and Risk Committee will be updated on these in
December 2025
Restatement:
e) whakaae / agree that the decision be restated in the open
minutes, but that this report and attachments remain confidential.
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C4
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CONFIDENTIAL:
Endorsement of the 2024/2025 Auckland Council draft annual report and summary
annual report
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Resolution
number ARCCC/2025/63
MOVED by Member C
Crowley, seconded by Cr S Henderson:
That the Audit and Risk
Committee:
a) tuhi
ā-taipitopito / note the updated draft fraud questionnaires
2024/2025, and recommend management provide them to Audit New Zealand for
their year-end audit
b) tuhi
ā-taipitopito / note that there are no significant outstanding
issues relating to the preparation of the draft Auckland Council Annual
Report 2024/2025 and the draft Auckland Council Summary Annual Report
2024/2025
c) ohia
/ endorse the draft 2024/2025 Auckland Council Annual Report and the
draft Summary Annual Report and recommend the Governing Body adopt them,
noting that these annual reports are still subject to finalisation of minor
items, final management review and receipt of the independent auditor’s
report
d) whakaae
/ agree that any significant changes to the draft 2024/2025 Auckland
Council Annual Report and the draft Summary Annual Report be notified to the
committee prior to the Governing Body meeting on 26 September 2025, and
delegate endorsement of the changes to the Audit and Risk Committee chair and
the group chief financial officer
Restatement
e) whakaae
/ agree that the decisions be restated in the open minutes, but the 2024/2025
draft Auckland Council Annual Report and Summary Annual Report remain
confidential.
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C5
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CONFIDENTIAL:
Office of the Auditor-General and Audit New Zealand briefing
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Resolution
number ARCCC/2025/64
MOVED by Chairperson
P Connell, seconded by Member C Crowley:
That the Audit and Risk
Committee:
a) whiwhi
/ receive the information provided by the Controller and Auditor-General and
his representatives and thank them for their
attendance
Restatement
b) whakaae
/ agree that the report and attachment will remain confidential, but the
decisions be restated in the open minutes.
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Chairperson P Connell lead the closing of
the meeting with a karakia.
3.12pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD BY THE CHIEF
EXECUTIVE UNDER STANDING ORDER 8.1.4 ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
CHIEF EXECUTIVE
OR NOMINEE:…………………………………………..