Agenda of Henderson-Massey Local Board - Tuesday, 16 September 2025

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member	Organisation	Position
Chris Carter (Chair)	1. St Lazarus Trust 2. Waitākere Badminton Club	Member Member
Peter Chan, JP	1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Te Whau Pathway Environmental Trust	Member Member Member Member Trustee
Dan Collins	1. Rānui Action Project	Chair
Dr Will Flavell (Deputy Chair)	1. Asia New Zealand Leadership Network 2. Te Atatū Tennis Club 3. Waitākere Literacy Board 4. Te Kura	Member Board Member Board Member Member
Brooke Loader	1. Waitākere Licensing Trust 2. UDL Energy Complaints Scheme Advisory 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand	Member Member Member Volunteer Member
Ingrid Papau	1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees	Board Member Member Street Contact Member Member

Member

Organisation

Position

Chris Carter (Chair)

1. St Lazarus Trust

2. Waitākere Badminton Club

Member

Peter Chan, JP

1. Cantonese Opera Society of NZ

2. Asian Leaders Forum

3. NZ-Hong Kong Business Association

4. NZ-China Business Association

5. Te Whau Pathway Environmental Trust

Member

Trustee

Dan Collins

1. Rānui Action Project

Chair

Dr Will Flavell

(Deputy Chair)

1. Asia New Zealand Leadership Network

2. Te Atatū Tennis Club

3. Waitākere Literacy Board

4. Te Kura

Member

Board Member

Member

Brooke Loader

1. Waitākere Licensing Trust

2. UDL Energy Complaints Scheme Advisory

3. Neighbourhood Support

4. Te Atatū Glendene Community Patrol

5. Real Estate Authority New Zealand

Member

Volunteer

Member

Ingrid Papau

1. Liberty Impact Community Trust

2. #WeLoveTuvalu Community Trust

3. Neighbourhood Support

4. Liberty Church

5. Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Massey Matters	Will Flavell	Peter Chan
Business West	Chris Carter	Dan Collins
Heart of Te Atatū South	Brooke Loader	Brenda Brady
Ranui Advisory Group	Dan Collins	Brooke Loader
Te Atatū Peninsula Business Association	Ingrid Papau	Brenda Brady
Waitākere Ethnic Board	Peter Chan	Brooke Loader
Waitākere Healthlink	Ingrid Papau	Brenda Brady
Te Whau Pathway Environmental Trust	Chris Carter	Dan Collins

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Henderson-Massey Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 August 2025, and the ordinary minutes of its meeting, held on Tuesday, 2 September 2025, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

16 September 2025

Henderson-Massey Local Board Annual Report 2024/2025

File No.: CP2025/19910

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Henderson-Massey Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whai / adopt the draft 2024/2025 Henderson-Massey Local Board Annual Report as set out in Attachment A to the agenda report.

b) tuhi ā-taipitopito / note that any proposed changes to the 2024/2025 Henderson-Massey Local Board Annual Report after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· Inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· Physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Henderson-Massey Local Board Annual Report 2024/2025	13

Ngā kaihaina

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Brian Chan - General Manager Financial Advisory

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Proposed new community leases to Royal New Zealand Plunket Trust Incorporated at 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated at Kaumatua Reserve, 572C Te Atatū Road, Te Atatū Peninsula

File No.: CP2025/18790

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant new community leases to:

a) Royal New Zealand Plunket Trust Incorporated for Rānui Community Centre located at 474 Swanson Road, Rānui.

b) Te Atatū Tennis Club Incorporated for Kaumatua Reserve located at 572C Te Atatū Road, Te Atatū Peninsula.

Whakarāpopototanga matua

Executive summary

2. The council has received new lease applications from Royal New Zealand Plunket Trust Incorporated for Rānui Community Centre located at 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated for Kaumatua Reserve located at 572C Te Atatū Road, Te Atatū Peninsula. Site plans are attached to the report (Attachment A and B).

3. Consideration of the progression of these new leases were identified and approved by the Henderson-Massey Local Board as part of the Customer and Community Services Work Programme 2025/2026 at their 17 June 2025 local board meeting (resolution HM/2025/78).

4. Royal New Zealand Plunket Trust Incorporated hold the ground lease, which commenced on 1 October 2010 and reaches its final expiry on 30 September 2025. Te Atatū Tennis Club Incorporated hold the ground lease, which commenced on 1 November 2010 and reaches its final expiry on 31 October 2025.

5. As these are group-owned buildings, each group has an automatic right to re‑apply for new lease at the end of their final occupancy term.

6. Each group has provided all required information including financial details, showing that they have sufficient funds that is being managed appropriately. The groups have all the necessary insurance cover, including public liability insurance, in place.

7. Site visits were undertaken in July 2025, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the groups.

8. Iwi engagement is required and took place in July 2025. No objections have been received.

9. The proposed new community leases to Royal New Zealand Plunket Trust Incorporated for the land at Rānui Community Centre and Te Atatū Tennis Club Incorporated for the land at Kaumatua Reserve were publicly notified. The notification appeared in the New Zealand Herald on 18 July 2025 and on the Auckland Council website, with a submission deadline for 15 August 2025. No submissions or objections from public notification were received.

10. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent to $1300 plus GST per annum. The local boards have the authority to modify staff recommendations regarding rent, subsidised maintenance fees and operating expenditure for any leased premises.

11. Community Outcomes Plans will be appended to the lease as a schedule of the lease agreements.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tuku / grant a new community lease to the Royal New Zealand Plunket Trust Incorporated for an area comprising approximately 49m² located at 474 Swanson Road, Rānui on the land legally described as Lot 10-11 DP 20280 being of certificate of title NA852/58 (as per Attachment A - Site Map - Royal New Zealand Plunket Trust, 474 Swanson Road, Rānui), subject to the following terms and conditions:

i) term – 10 years, commencing 1 October 2025, with one 10-year right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement.

iv) all other terms and conditions in accordance with Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement.

b) tuku / grant a new community lease to the Te Atatū Tennis Club Incorporated for an area comprising approximately 3550m² located at 572C Te Atatū Road, Te Atatū Peninsula on the land legally described as Part of Allot 4 DP 24371 Waipareira and Lot 1 DP 54618 contained in certificate of title NA20D/839 (as per Attachment B - Site Map - Te Atatū Tennis Club, 572C Te Atatū Road, Te Atatū Peninsula), subject to the following terms and conditions:

i) term – 10 years, commencing 1 November 2025, with one 10-year right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement.

c) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant new community leases to Royal New Zealand Plunket Trust Incorporated at Rānui Community Centre, 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated at Kaumatua Reserve, 572C Te Atatū Road, Te Atatū Peninsula has been undertaken in July 2025.

d) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community leases to Royal New Zealand Plunket Trust Incorporated at 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated at 572C Te Atatū Road, Te Atatū Peninsula were received.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

13. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2025/2026 at its local board meeting on 17 June 2025 (Resolution number HM/2025/78).

14. The consideration of the progression proposed new leases to Royal New Zealand Plunket Trust Incorporated at 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated at 572C Te Atatū Road, Te Atatū Peninsula are part of the approved work programme.

15. The council has received comprehensive applications from these groups along with supporting information for new lease requests.

16. Detailed information regarding each lessee, land, building, and leases is noted in table 1 below.

Table 1: Information about land, building, lease, and lessee

	Rānui Community Centre	Kaumatua Reserve
Street address and suburb	474 Swanson Road, Rānui	572C Te Atatū Road, Te Atatū Peninsula
Legal description with lot and DP number	Lot 10-11 DP 20280 being of certificate of title NA852/58	Part of Allot 4 DP 24371 Waipareira and Lot 1 DP 54618 contained in certificate of title NA20D/839
Land classification	Held in fee simple by Auckland Council under the Local Government Act.	Held in fee simple by Auckland Council for a public recreation ground and public hall under the Local Government Act.
Building ownership	Group owned
Name of community group	Royal New Zealand Plunket Trust Incorporated	Te Atatū Tennis Club Incorporated
Area of proposed lease	49 square meters (approximately)	3550 square meters (approximately)
Current lease commenced on	1 October 2010	1 November 2010
Final term of lease expired on	Expires on 30 September 2025	Expires on 31 October 2025
Maintenance costs	Borne by the lessee
Activities currently being delivered from the building and benefits	Support service for the health and wellbeing of Tamariki under-five and their whānau	Provide access to the sport of tennis

Tātaritanga me ngā tohutohu

Analysis and advice

17. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term.

18. Both groups own their buildings and are exercising this right by applying for new leases. The local board has discretion to vary the term of a lease if it wishes.

Public notification and engagement

19. Under the Local Government Act 2002, Auckland Council must publicly notify its intention to grant a new community lease if the term is longer than six-months in duration. Prior to any lease being granted, iwi engagement is required under the terms of section 4 of the Conservation Act 1987.

20. The proposed new community leases to the Royal New Zealand Plunket Trust Incorporated for the land at 474 Swanson Road, Rānui and Te Atatū Tennis Club Incorporated for the land at Kaumatua Reserve were publicly notified. The notifications appeared in New Zealand Herald on 18 July 2025 and the Auckland Council website’s Have Your Say webpage with submission deadline for 15 August 2025.

21. No submissions or objections to the notified proposals were received.

Assessment of the applications

Royal New Zealand Plunket Trust Incorporated (the trust)

22. The trust has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver health services.

23. The area proposed to be leased to the Royal New Zealand Plunket Trust Incorporated consists of approximately 49m²and is outlined in Attachment A – Site Map (Royal New Zealand Plunket Trust, 474 Swanson Road, Rānui).

24. The trust has provided financial details which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

25. The following table contains brief details on the trust’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation fees
$101,544,000	$97,722,000	$3,822,000	none

26. The trust has all necessary insurance cover, including public liability insurance, in place.

27. A site visit has been undertaken by staff, and the facility is well managed and maintained. All management and operational costs are funded by the trust.

28. The trust provides a valuable service to the local community by providing free community services including playgroups, parent education and injury prevention to support children and whānau, based on the needs of the community.

Te Atatū Tennis Club Incorporated (the club)

29. The club has submitted a comprehensive application supporting the lease request and is able to demonstrate its ability to deliver tennis sport services.

30. The area proposed to be leased to the Te Atatū Tennis Club Incorporated consists of approximately 3550m²and is outlined in Attachment B – Site Map (Te Atatū Tennis Club, 572C Te Atatū Road, Te Atatū Peninsula).

31. The club has provided financial details which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

32. The following table contains brief details on the club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation Fees (AKL Tennis)
$31,738.76	$5,985.58	$25,753.18	$2,906.90

33. The club has all necessary insurance cover, including public liability insurance, in place.

34. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the club.

35. The group provides a valuable service to the local community by providing court access and coaching to members and non-members, host children’s tennis school holiday programmes and events and allow community groups and individuals to hire their clubrooms outside of operating hours.

Outcome plans and occupancy agreements

36. Community Outcomes Plans will be negotiated for each proposed leases to identify the benefits it will provide to the community. This will be attached as a schedule to corresponding lease agreements.

37. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of each lease agreement if approved by the local board.

38. Staff recommend that the proposed new community leases be granted to Royal New Zealand Plunket Trust Incorporated and Te Atatū Tennis Club Incorporated as per recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. Te Taruke-a-Tawhiri is Tāmaki Makaurau’s climate action plan. It sets out goals to reduce greenhouse gas emissions to reach net zero emissions by 2050 and prepare the region for the adverse impacts of climate change.

40. It is anticipated that activation of the building/park will not result in an increase of greenhouse gas emission. However, a shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that each lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

42. Climate change has varying potential to impact the proposed leases.

43. The Royal New Zealand Plunket Trust lease at 474 Swanson Road, Rānui is not located in a flood-sensitive or coastal inundation zone and has minimal exposure to climate change hazards.

44. The Te Atatū Tennis Club lease at 572C Te Atatū Road, Te Atatū Peninsula is located in a flood zone.

45. The flood zone location could impact the tennis club's buildings, improvements, maintenance schedules and lease activities during flood events. To make the asset resilient to climate change impacts, the tennis club will be encouraged to develop flood response procedures, consider flood-resistant building modifications where feasible, and maintain appropriate insurance coverage for flood-related damages.

46. Regular monitoring of flood risk assessments and climate projections will inform ongoing maintenance and operational planning.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council staff from Community Wellbeing and Parks and Community Facilities have been consulted. They are supportive of the proposed lease.

48. Healthy Waters has been consulted regarding the Te Atatū Tennis Club lease due to its location in a flood plain. Healthy Waters confirmed no issues with granting the lease.

49. The proposed new leases have no other identified impact on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report's advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

50. The proposed new leases will benefit the community by enabling initiatives that promote health services and tennis sports activities for the Henderson-Massey Local Board area and its surrounding communities.

51. The assessments of the applications were discussed with the Henderson-Massey Local Board at their workshop on 1 July 2025. The local board indicated its in principle support of the lease proposal.

52. The delivered activities align and support the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

Tauākī whakaaweawe Māori

Māori impact statement

53. Iwi engagement about the council’s intention to grant new community leases for Royal New Zealand Plunket Trust at 474 Swanson Road, Rānui and Te Atatū Tennis Club lease at 572C Te Atatū Road, Te Atatū Peninsula was undertaken in July 2025 with the eight iwi groups identified as having an interest in land in the Henderson-Massey Local Board area. The engagement involved:

· an email to all iwi identified as having an interest in the area, containing detailed information about the land, the lessees and the lease proposal as per Section 4 of the Conservation Act 1987.

· an invitation to iwi representatives was extended in July 2025 to hui and/or for kaitiaki site visits to comment and provide feedback on any spiritual, cultural, or environmental impact with respect to each new lease proposal.

54. No objections or requests for hui or kaitiaki site visits received from the iwi and mana whenua groups who responded.

55. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

56. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan operative in part, individual local board plans and in Whiria Te Muka Tangata – Auckland Council’s Māori Responsiveness Framework.

57. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

58. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

59. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the proposed new leases to Royal New Zealand Plunket Trust for the land at 474 Swanson Road, Rānui and Te Atatū Tennis Club for the land at 572C Te Atatū Road, Te Atatū Peninsula.

60. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

61. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

62. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), staff recommend to review the rent in accordance with the lease provision, to $1,300 plus GST per annum.

63. Ongoing maintenance of the assets including operational costs will be covered by the lessees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. Should the local board resolve not to grant the proposed community leases, the groups’ ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

65. The proposed new leases will afford the groups security of tenure, enabling them to attend to the scheduled maintenance of their facility. Should the buildings become unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Auckland Council will be liable for the asset/s regardless of whether budget is allocated to or identified for maintenance and renewals.

Ngā koringa ā-muri

Next steps

66. If the local board resolves to the grant the proposed new community leases, staff will work with the lessees to finalise each lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Royal New Zealand Plunket Trust, 474 Swanson Road, Rānui	33
b ⇩	Site Map - Te Atatū Tennis Club, 572C Te Atatū Road, Te Atatū Peninsula	35

Ngā kaihaina

Signatories

Authors

Xavier Shaji - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Proposed new community lease to Waitākere Cricket Club Incorporated at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula

File No.: CP2025/18794

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a new community lease to Waitākere Cricket Club Incorporated for Te Atatū Peninsula Park located at 39 Neil Avenue, Te Atatū Peninsula.

Whakarāpopototanga matua

Executive summary

2. Waitākere Cricket Club Incorporated (‘the club’) seeks a new community lease to continue occupation and operation from their tenant-owned building at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula.

3. The club currently held the lease on the ground which has reached final expiry on 31 July 2025. The lease is holding over on a month-by-month basis on same terms and conditions until terminated or a new lease is granted.

4. Consideration of the progression of this new lease was identified and approved by the Henderson-Massey Local Board as part of the Customer and Community Services Work Programme 2025/2026 at their 17 June 2025 local board meeting (resolution HM/2025/78).

5. The club aims to promote, support and develop cricket in the West Auckland region. These activities align with the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

6. The club has provided all required information including financials, showing that it has sufficient funds, and it is being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

7. As this is a tenant-owned building, they have an automatic right to re‑apply for a new lease at the end of their occupancy term.

8. The proposed new community lease to the Waitākere Cricket Club Incorporated for the land at Te Atatū Peninsula Park was publicly notified. The notification appeared in the New Zealand Herald on 18 July 2025 and on the Auckland Council website, with a submission deadline for 15 August 2025. No submissions or objections from public notification were received.

9. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent to $1300 plus GST per annum. The local board has the authority to modify staff recommendations regarding rent, subsidised maintenance fees and operating expenditure for any leased premises.

10. Site visit was undertaken in July 2025, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the groups.

11. A community outcomes plan will be appended to the lease as a schedule of the lease agreement.

12. Iwi engagement is required and took place in July 2025. No objections have been received.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tuku / grant, under section 54 (1) (B) of the Reserves Act 1977, a new community lease to Waitākere Cricket Club Incorporated for an area comprising approximately 390m² located at 39 Neil Avenue, Te Atatū Peninsula on the land legally described as Part of Lot 1, DP 44347 and part of Lot 47, DP 45411 (as per Attachment A – Site Map - Waitākere Cricket Club Incorporated, 39 Neil Avenue, Te Atatū Peninsula), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2025, with one 10-year right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement

b) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Waitākere Cricket Club Incorporated located at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula has been undertaken in July 2025.

c) tuhi ā-taipitopito / note no objections to the notified proposal of the new community lease to the Waitākere Cricket Club Incorporated at 39 Neil Avenue, Te Atatū Peninsula were received.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

14. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2025/2026 at its local board meeting on 17 June 2025 (Resolution number HM/2025/78).

15. Consideration of the progression of this proposed new lease to Waitākere Cricket Club Incorporated at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula was part of the local board’s approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

16. Te Atatū Peninsula Park is located at 39 Neil Avenue, Te Atatū Peninsula (refer to Attachment A Site Plan). The land is made up of two parcels totalling approximately 390m² and is described as:

· Lot 1 DP 44347 is held by the Crown through DOC as a classified recreation reserve vested in Council in trust.

· Part Lot 47 DP 45411 is held by Auckland Council in fee simple as a classified recreation reserve subject to the Reserves Act 1977.

17. Waitākere Cricket Club Incorporated holds a community lease for their tenant- owned building on the council owned land situated at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula.

18. For a tenant-owned building, all operational and maintenance costs are borne by the lessee.

19. The building is primarily used by the club to provide playing and training of cricket in West Auckland region.

20. These programmes provide accessible playing and training opportunities for people of all ages, genders and abilities, contributing to physical wellbeing, community connection, and youth development.

Waitākere Cricket Club Incorporated

21. Waitākere Cricket Club Incorporated was established in 1969, and its primary purpose is to promote, support and develop cricket in the West Auckland region.

22. The club has included relevant information like number of members, age groups, staff, volunteers, opening days/hours, co-lease/co-use arrangement with other community groups and/or support local community by making its facility available for hire etc.

23. The club has been operating from Te Atatū Peninsula Park since 1969. Over the years the building has been modified and improved both the council and Waitākere Cricket Club Incorporated.

24. The club’s current community lease with the council commenced on 1 August 2010 and has expired on the 31 July 2025. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

25. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. Waitākere Cricket Club Incorporated is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns with one of the recommended terms.

Public notification and engagement

26. The proposed new community lease to the Waitākere Cricket Club Incorporated for the land at Te Atatū Peninsula Park was publicly notified. The notification appeared in the New Zealand Herald on 18 July 2025 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 15 August 2025

27. No submissions or objections to the notified proposal were received.

Assessment of the application

28. The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver sports services.

29. The area proposed to be leased to the Waitākere Cricket Club Incorporated consists of approximately 390m²and is outlined in Attachment A – Site Map - Waitākere Cricket Club Incorporated, 39 Neil Avenue, Te Atatū Peninsula.

30. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

31. The following table contains brief details on the club’s latest financials including its net assets:

Income for the financial year 2024	Operating Expenditure	Income less expenses (Deficit)	Net Assets
$197,268	$234,182	$36,914	460,306

32. The club has all necessary insurance cover, including public liability insurance, in place.

33. A site visit has been undertaken by staff and the facility is well managed and appears to be well maintained. All management and operational costs are funded by membership fees, local sponsorships, community grants (including support from Auckland Cricket), and venue hireage.

34. The club provides a valuable service to the local community by making its facility available for hire, subsidised beginner programmes, low-cost holiday clinics, loan equipment at no charge where needed. Their school outreach helps break down barriers to entry and connects with Tamariki who may not otherwise access club sport.

35. A community outcomes plan will be negotiated with the Waitākere Cricket Club Incorporated to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement.

36. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

37. Staff recommend that a new community lease be granted to Waitākere Cricket Club Incorporated for a term of 10 years commencing from 1 August 2025 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. It is anticipated that activation of the park will not result in an increase of greenhouse gas emission. A shared community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

39. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

40. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

41. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Council staffs from Community Wellbeing and Parks and Community Facilities have been consulted. They are supportive of the proposed lease.

43. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The proposed lease will benefit the community by enabling initiatives that promote sports activities that will be delivered from the Te Atatū Peninsula Park for the local board area and its surrounding communities.

45. The assessment of the application was discussed with the local board at their workshop on 1 July 2025. The local board indicated its in principle support of the lease proposal.

46. The delivered activities align and support the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

Tauākī whakaaweawe Māori

Māori impact statement

47. Iwi engagement about the council’s intention to grant a new community lease for Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula was undertaken in July 2025 with the eight (8) iwi groups identified as having an interest in land in the local board area. The engagement involved:

· an email to all iwi identified as having an interest in the area, containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

· an invitation to iwi representatives was extended in July 2025 to hui and/or for a kaitiaki site visit to comment and provide feedback on any spiritual, cultural, or environmental impact with respect to the proposal.

48. No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

49. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

50. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

51. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

52. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

53. All costs relating to the advertisement of the council’s intention to grant the proposed lease have been borne by the Property Department of Auckland Council.

54. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the proposed new lease to Waitākere Cricket Club Incorporated for the land at Te Atatū Peninsula Park.

55. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

56. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

57. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), staff recommend to review the rent in accordance with the lease provision, to $1,300 plus GST per annum.

58. Ongoing maintenance of the asset is covered by lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. Should the local board resolve not to grant the proposed community lease to Waitākere Cricket Club Incorporated at Te Atatū Peninsula Park, 39 Neil Avenue, Te Atatū Peninsula, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

60. The new lease affords the clubs security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset regardless of whether budget is allocated to or identified for renewals.

Ngā koringa ā-muri

Next steps

61. If the local board resolves to grant the proposed new community lease, staff will work with the Waitākere Cricket Club Incorporated to finalise a lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Waitākere Cricket Club Incorporated, 39 Neil Avenue, Te Atatū Peninsula	43

Ngā kaihaina

Signatories

Authors

Xavier Shaji - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Proposed new community leases to Kenley Water Ski Club Incorporated, Waitematā Canoe and Multisport Club Incorporated and Waitematā Rowing Club Incorporated at Taipari Strand, 55 Taipari Road, Te Atatū Peninsula

File No.: CP2025/18798

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant new community leases to:

a) Kenley Water Ski Club Incorporated at Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula.

b) Waitematā Canoe and Multisport Club Incorporated at Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula.

c) Waitematā Rowing Club Incorporated for Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula.

Whakarāpopototanga matua

Executive summary

2. The council has received new lease applications from Kenley Water Ski Club Incorporated for Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula, Waitematā Canoe and Multisport Club Incorporated for Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula and Waitematā Rowing Club Incorporated for Taipari Strand located at 55 Taipari Road, Te Atatū Peninsula. Site maps are attached to the report (Attachment A, B and C).

3. The leases were identified and approved by the Henderson-Massey Local Board as part of the Customer and Community Services Work Programme 2025/2026 at its 17 June 2025 local board meeting (resolution HM/2025/78).

4. Kenley Water Ski Club Incorporated has a community ground lease for their tenant-owned building which commenced 1 November 2010 and reaches its final expiry on 31 October 2025.

5. Waitematā Canoe & Multisport Club Incorporated has a community ground lease for their tenant-owned building which commenced 1 November 2010 and reaches its final expiry on 31 October 2025.

6. Waitematā Rowing Club Incorporated has a community ground lease for their tenant-owned building which commenced 1 January 2012 and expired on 31 December 2024. The lease is holding over on a month-to-month basis until terminated or a new lease is entered into.

7. As these are tenant-owned buildings, each group has an automatic right to re‑apply for new lease at the end of their final occupancy term.

8. Each club has provided all required information including financial details, showing that they have sufficient funds that is being managed appropriately. The clubs have all the necessary insurance cover, including public liability insurance, in place.

9. Site visits were undertaken in July 2025, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the clubs.

10. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent to $1300 plus GST per annum. The local board has the authority to modify staff recommendations regarding rent, subsidised maintenance fees and operating expenditure for any leased premises.

11. Community Outcomes Plans will be appended to the lease as a schedule of the lease agreements.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tuku / grant a new community lease to the Kenley Water Ski Club Incorporated for an area comprising approximately 93.5m² located at 55 Taipari Road, Te Atatū Peninsula on the land legally described as Part Lot 3 DP 38223 and Part Area A SO Plan 50170 held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 (as per Attachment A Site Map - Kenley Water Ski Club Incorporated), subject to the following terms and conditions:

i) term – ten (10) years, commencing 1 November 2025, with one ten (10) year right of renewal

ii) rent – $1300.00 plus GST per annum if demanded

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 and the Auckland Council standard form community lease agreement.

b) tuku / grant a new community lease to the Waitematā Canoe and Multisport Club Incorporated for an area comprising approximately 230m² located at 55 Taipari Road, Te Atatū Peninsula on the land legally described as Part Lot 3 DP 38223 and Part Area A SO Plan 50170 held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 (as per Attachment B Site Map - Waitematā Canoe and Multisport Club Incorporated), subject to the following terms and conditions:

i) term – ten (10) years, commencing 1 November 2025, with one ten (10) year right of renewal.

ii) rent – $1300.00 plus GST per annum if demanded.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 and the Auckland Council standard form community lease agreement.

c) tuku / grant a new community lease to the Waitematā Rowing Club Incorporated for an area comprising approximately 780m² located at 55 Taipari Road, Te Atatū Peninsula on the land legally described as Part Lot 3 DP 38223 and Part Area A SO Plan 50170 held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 (as per Attachment C Site Map - Waitematā Rowing Club Incorporated), subject to the following terms and conditions:

i) term – ten (10) years, commencing 1 November 2025, with one ten (10) year right of renewal.

ii) rent – $1300.00 plus GST per annum if demanded.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000 and the Auckland Council standard form community lease agreement.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

13. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2025/2026 at its local board meeting on 17 June 2025 (Resolution number HM/2025/78).

14. The proposed new leases to Kenley Water Ski Club Incorporated, Waitematā Canoe and Multisport Club Incorporated and Waitematā Rowing Club Incorporated at Taipari Strand, 55 Taipari Road, Te Atatū Peninsula are part of the approved work programme.

15. Detailed information regarding each lessee, land, building and leases is noted in table 1 below.

Table 1: Information about land, building, lease and lessee

	Taipari Strand
Street address and suburb	55 Taipari Road, Te Atatū Peninsula
Legal description with lot and DP number	Part Lot 3 DP 38223 and Part Area A SO Plan 50170
Land classification	Held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977 and the Hauraki Gulf Marine Park Act 2000
Building ownership	group owned
Name of community group	Kenley Water Ski Club Incorporated	Waitematā Canoe and Multisport Club Incorporated	Waitematā Rowing Club Incorporated
Area of proposed lease	93.5 square meters (approximately)	230 square meters (approximately)	780 square meters (approximately)
Current lease commenced on	1 November 2010	1 November 2010	1 January 2012
Final term of lease expired on	Expires on 31 October 2025	Expires on 31 October 2025	expired on 31 December 2024 and currently holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised
Maintenance costs	borne by the lessee
Activities currently being delivered from the building and benefits	Provide access to towed water sports	Provide access to the sport of canoeing	Provide access to the sport of rowing

Tātaritanga me ngā tohutohu

Analysis and advice

16. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term.

17. All three groups own their buildings and are exercising this right by applying for new leases. The local board has discretion to vary the term of a lease if it wishes.

Public notification and engagement

18. As the proposed leases are located within the Hauraki Gulf Marine Park, the provisions of the Hauraki Gulf Marine Park Act 2000 apply. Under this Act, specific consultation and notification processes are established that differ from the standard Reserves Act 1977 requirements.

19. Given the nature of these lease renewals for existing community sporting organizations providing public benefit, and in accordance with established protocols under the Hauraki Gulf Marine Park Act 2000, public notification and iwi consultation were not required for these lease applications.

Assessment of the applications

Kenley Water Ski Club Incorporated (the water ski club)

20. The water ski club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver towed water sports services.

21. The area proposed to be leased to the Kenley Water Ski Club Incorporated consists of approximately 93.5 m²and is outlined in Attachment A Site Map - Kenley Water Ski Club Incorporated.

22. The water ski club has provided financials demonstrating that accounting records are being maintained. The water ski club has made a deficit for the year ended 31 August 2024 however have current assets valued at $7,592.00 to meet liabilities.

23. The following table contains brief details on the water ski club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses (deficit)	Affiliation fees
$10,707.46	$12,309.22	$1,601.76	Not applicable

24. The water ski club has all necessary insurance cover, including public liability insurance, in place.

25. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the water ski club.

26. The group provides a valuable service to the local community by providing a publicly available towed water sports facility in West Auckland that allows the promotion of towed water sports through the sharing of knowledge, skills, equipment and the financial requirements of towed water sports.

27. The primary activities of the water ski club include water-skiing, slalom, free-skiing, bare-footing, trick skiing, wakeboarding, knee boarding and ski-biscuiting.

28. The water ski club serves its members and other interested non-members and actively promotes community engagement through opening events advertised on community Facebook pages and maintains its own Facebook page and website.

29. Kenley Water Ski Club Incorporated is responsible for the maintenance of the slalom course on Te Wai-o-Pareira / Henderson Creek, one of only three slalom courses in the Auckland metropolitan area, filling a significant gap in regional water sports infrastructure.

Waitematā Canoe and Multisport Club Incorporated (the canoe club)

30. The canoe club has submitted a comprehensive application supporting the lease request and is able to demonstrate its ability to deliver a base for canoeing and to conduct canoeing, multisport and triathlon type events in the West Auckland area.

31. The area proposed to be leased to the Waitematā Canoe and Multisport Club Incorporated consists of approximately 230m²and is outlined in Attachment B Site Map - Waitematā Canoe and Multisport Club Incorporated.

32. The canoe club has provided financial details which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

33. The following table contains brief details on the club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation fees
$22,510	$21,754	$756	Not applicable

34. The canoe club has all necessary insurance cover, including public liability insurance, in place.

35. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the canoe club.

36. The group provides a valuable service to the local community by providing a base for training kayakers and multi-sporters, particularly those training for major events like the Coast-to-Coast race.

37. The canoe club's objectives are to provide a base for canoeing and to conduct canoeing, multisport and triathlon type events in the West Auckland area, filling a crucial gap in specialized training facilities for these sports.

Waitematā Rowing Club Incorporated (the rowing club)

38. The rowing club has submitted a comprehensive application supporting the lease request and is able to demonstrate its ability to deliver the sport of rowing in west Auckland area.

39. The area proposed to be leased to the Waitematā Rowing Club Incorporated consists of approximately 780 m²and is outlined in Attachment C Site Map - Waitematā Rowing Club Incorporated

40. The rowing club has provided financials demonstrating that accounting records are being maintained. The rowing club has made a deficit for the year ended 31 March 2025 and there are retained earnings/equity of $80,831 to meet liabilities.

41. The following table contains brief details on the rowing club’s latest financials including its required affiliation fees:

Income for the financial year 2025	Operating Expenditure	Income less expenses (deficit)	Affiliation fees
$35,234.00	$38,170.00	$2,936.00	Not applicable

42. The rowing club has all necessary insurance cover, including public liability insurance, in place.

43. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the rowing club.

44. The rowing club provides a valuable service to the local community by promoting and encouraging involvement of people, in a passive aquatic crew sport through providing a low cost, inclusive and accessible training and development centre.

45. The rowing club offers the lowest fees of any rowing club in Auckland and provides casual and learn-to-row options for ages 12 and up for those new to the sport.

46. The rowing club promotes the sport of rowing for the benefit of its members and facilitates participation of active rowers at competitive rowing regattas at local, regional and national levels.

Community outcome plans and occupancy agreements

47. Community Outcomes Plans will be negotiated for each proposed leases to identify the benefits it will provide to the community. This will be attached as a schedule to corresponding lease agreements.

48. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of each lease agreement if approved by the local board.

49. Staff recommend that the proposed new community leases be granted to Kenley Water Ski Club Incorporated, Waitematā Canoe and Multisport Club Incorporated and Waitematā Rowing Club Incorporated as per recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. Te Taruke-a-Tawhiri is Tāmaki Makaurau’s climate action plan. It sets out goals to reduce greenhouse gas emissions to reach net zero emissions by 2050 and prepare the region for the adverse impacts of climate change.

51. It is anticipated that activation of the reserve will not result in an increase of greenhouse gas emission. However, a shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

52. To improve environmental outcomes and mitigate climate change impacts, the council advocates that each lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

53. Climate change has significant potential to impact all the proposed leases. All three leases at Taipari Strand, 55 Taipari Road, Te Atatū Peninsula are located in flood-sensitive and coastal inundation zones, with exposure to multiple climate change hazards including sea level rise, coastal inundation, and flooding.

54. The flood zone and coastal inundation location could impact the clubs' buildings, improvements, maintenance schedules and lease activities during flood and inundation events.

55. To make the assets resilient to climate change impacts, the clubs will be encouraged to develop flood and coastal inundation response procedures, consider flood-resistant and climate-resilient building modifications where feasible, and maintain appropriate insurance coverage for flood and coastal inundation-related damages.

56. Regular monitoring of flood risk assessments, sea level rise projections, and climate projections will inform ongoing maintenance and operational planning for all three facilities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

57. Council staff from Community Wellbeing and Parks and Community Facilities have been consulted. They are supportive of the proposed leases.

58. Healthy Waters has been consulted regarding the location in a flood plain. Healthy Waters confirmed no issues with granting the lease.

59. The proposed new leases have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

60. The proposed new leases will benefit the community by enabling initiatives that promote various water sport activities for the Henderson-Massey Local Board area and its surrounding communities.

61. The assessments of the applications were discussed with the Henderson-Massey Local Board at their workshop on 1 July 2025. The local board indicated its in principle support of the lease proposal.

62. The delivered activities align and support the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

Tauākī whakaaweawe Māori

Māori impact statement

63. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

64. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan operative in part, individual local board plans and in Whiria Te Muka Tangata – Auckland Council’s Māori Responsiveness Framework.

65. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

66. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

67. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the proposed new leases to Kenley Water Ski Club Incorporated, Waitematā Canoe and Multisport Club Incorporated and Waitematā Rowing Club Incorporated for Taipari Strand.

68. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

69. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

70. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), staff recommend to review the rent in accordance with the lease provision, to $1,300 plus GST per annum.

71. Ongoing maintenance of the assets including operational costs will be covered by the lessees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72. Should the local board resolve not to grant the proposed community leases, the groups’ ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

73. The proposed new leases will afford the groups security of tenure, enabling them to attend to the scheduled maintenance of their facility. Should the buildings become unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Auckland Council will be liable for the asset/s regardless of whether budget is allocated to or identified for maintenance and renewals.

Ngā koringa ā-muri

Next steps

74. If the local board resolves to the grant the proposed new community leases, staff will work with the lessees to finalise each lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Kenley Water Ski Club Incorporated	55
b ⇩	Site Map - Waitematā Canoe and Multisport Club Incorporated	57
c ⇩	Site Map - Waitematā Rowing Club Incorporated	59

Ngā kaihaina

Signatories

Authors

Xavier Shaji - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Proposed new community lease to Waitematā Bridge Club Incorporated at Covil Park, Te Atatū South

File No.: CP2025/18802

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a new community lease to Waitematā Bridge Club Incorporated for Covil Park located at 56A Covil Avenue, Te Atatū South.

Whakarāpopototanga matua

Executive summary

2. Waitematā Bridge Club Incorporated seeks a new community lease to continue occupation and operation from a group-owned building at Covil Park, 56A Covil Avenue, Te Atatū South.

3. The club currently holds the lease on the ground which reached its final expiry on 31 August 2025. The lease is holding over on a month-by-month basis on same terms and conditions until terminated or a new lease is granted.

4. Consideration of the progression of this new lease was identified and approved by the Henderson-Massey Local Board as part of the Customer and Community Services Work Programme 2025/2026 at its 17 June 2025 local board meeting (resolution HM/2025/78).

5. The club aims to provide bridge playing facilities and related activities for the local community. These activities align with the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

6. The club has provided all required information including financials, showing that it has sufficient funds, and they are being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

7. As this is a tenant-owned building, they have an automatic right to re-apply for a new lease at the end of their occupancy term.

8. The proposed new community lease to the Waitematā Bridge Club Incorporated for the land at Covil Park was publicly notified. The notification appeared in the New Zealand Herald on 14 August 2025 and on the Auckland Council website, with a submission deadline for 10 September 2025. No submissions or objections from public notification were received.

9. The updated Community Occupancy Guidelines (July 2023) recommends an amendment to the annual community rent to $1300 plus GST per annum. The local board has the authority to modify staff recommendations regarding rent, subsidised maintenance fees and operating expenditure for any leased premises.

10. A site visit was undertaken in July 2025, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the groups.

11. A community outcomes plan will be appended to the lease as a schedule of the lease agreement.

12. Iwi engagement is required and took place in August 2025. No objections have been received.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tuku/ grant, under sections 54 (1) (A) of the Reserves Act 1977, a new community lease to Waitematā Bridge Club Incorporated for an area comprising 340m² (more or less), located at 56A Covil Avenue, Te Atatū South on land legally described as Part of Section 2 SO Plan 333730 held in fee simple by Auckland Council as classified recreation reserve subject to the Reserves Act 1977 (as per Attachment A Site Map - Waitematā Bridge Club Incorporated), subject to the following terms and conditions:

i) term – 10 years, commencing 1 September 2025, with one 10-year right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement

b) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Waitematā Bridge Club Incorporated located at Covil Park, 56A Covil Avenue, Te Atatū South has been undertaken in August 2025.

c) tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to the Waitematā Bridge Club Incorporated located at 56A Covil Avenue, Te Atatū South were received.

Horopaki

Context

13. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

14. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2025/2026 at its local board meeting on 17 June 2025 (Resolution number HM/2025/78).

15. Consideration of the progression of this proposed new lease to Waitematā Bridge Club Incorporated at Covil Park, 56A Covil Avenue, Te Atatū South was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building/s and lease

16. Covil Park is located at 56A Covil Avenue, Te Atatū South (refer to Attachment A Site Plan - Covil Park, 56A Covil Avenue, Te Atatū South). The land is legally described as Part of Section 2 SO Plan 333730 held in fee simple by Auckland Council as classified recreation reserve subject to the Reserves Act 1977.

17. Waitematā Bridge Club Incorporated holds a community lease for tenant-owned building on the council owned land situated at Covil Park.

18. For a tenant-owned building, all operational and maintenance costs are borne by the lessee.

19. The building is primarily used by the club to provide Bridge playing facilities and community bridge lessons and tournaments.

20. These programmes provide recreational opportunities for older adults, social connection, mental stimulation through bridge play, and community gathering space.

Waitematā Bridge Club Incorporated

21. Waitematā Bridge Club Incorporated was established in 1970, and its primary purpose is to provide the opportunity for club members and non-members to learn and play Contract Bridge. This includes:

· Running Bridge training sessions

· Holding regular and special bridge playing sessions

· Operating periodic Tournaments on behalf of New Zealand Bridge.

22. The club has 115 members and is the fastest growing club in the Northern region of New Zealand Bridge affiliate clubs. Most players are older adults with a good proportion retired, as bridge is time consuming but particularly beneficial for older people as it is proven to be excellent for cognitive understanding and is a very social game.

23. The club operates six club sessions each week, with each session being 3-4 hours in length where players play up to 30 hands of Bridge. Training is provided twice a year for people wishing to learn bridge, advertised through community Facebook pages and posters at local centers such as libraries. All club members are also members of New Zealand Bridge and play under the conditions provided by New Zealand Bridge.

24. The club has been operating from Covil Park since the mid or late 1970s. Initially the club operated at the Te Atatū Peninsula Community Centre, however this required set up and removal of all chairs and tables each time the club played. The club was able to gain a lease at Covil Reserve and built the current club rooms which were later extended with an additional annex. This has allowed the club to keep all equipment in place at all times.

25. The membership was in decline and was badly impacted by Covid when membership fell to 57, however since that time the club has been building membership to the current 115 members.

26. The club's current community lease with the council commenced on 1 September 2010 and expired on 31 August 2025. The lease to the group is holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Tātaritanga me ngā tohutohu

Analysis and advice

27. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. Waitematā Bridge Club Incorporated is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns with one of the recommended terms.

Public notification and engagement

28. The proposed new community lease to the Waitematā Bridge Club Incorporated for the land at Covil Park was publicly notified. The notification appeared in the New Zealand Herald on 14 August 2025 and the Auckland Council website’s Have Your Say webpage with a submission deadline for 10 September 2025.

29. No submissions or objections to the notified proposal were received.

Assessment of the application

30. The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver bridge and community services.

31. The area proposed to be leased to Waitematā Bridge Club Incorporated consists of approximately 340m² and is outlined in Attachment A Site Map - Waitematā Bridge Club Incorporated.

32. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

33. The following table contains brief details on the club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation fees
$52,243	$49,148	$3,095	$1,984

34. The club has all necessary insurance cover, including public liability insurance, in place.

35. A site visit has been undertaken by staff and the facility is well managed and appears to be well maintained. All management and operational costs are funded by the club.

36. The club provides a valuable service to the local community by providing bridge playing facilities, promoting mental wellness through card games, offering social connection opportunities for older adults, and making its facility available for community use.

37. A community outcomes plan will be negotiated with the Waitematā Bridge Club Incorporated to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement.

38. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

39. Staff recommend that a new community lease be granted to Waitematā Bridge Club Incorporated for a term of ten (10) years commencing from 1 September 2025 with one ten (10) year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40. It is anticipated that activation of the park will not result in an increase of greenhouse gas emissions. A shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

42. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

43. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. Council staff from Community Wellbeing and Parks and Community Facilities have been consulted. They are supportive of the proposed lease.

45. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. The proposed lease will benefit the community by enabling initiatives that promote recreational activities, social connection, and mental wellness through bridge playing activities for the Henderson-Massey local board area and its surrounding communities.

47. The assessment of the application was discussed with the local board at their workshop on 1 July 2025. The local board indicated its in principle support of the lease proposal.

48. The delivered activities align and support the Henderson-Massey Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need.’

Tauākī whakaaweawe Māori

Māori impact statement

49. Iwi engagement about the council’s intention to grant a new community lease for Covil Park, 56A Covil Avenue, Te Atatū South was undertaken in August 2025 with the nine (9) iwi groups identified as having an interest in land in the local board area. The engagement involved:

· an email to all iwi identified as having an interest in the area containing detailed information on the land, the lessee, the lease proposal as per Section 4 of the Conservation Act 1987.

50. No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

51. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

52. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

53. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

54. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

55. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the proposed new lease to Waitematā Bridge Club Incorporated for Covil Park.

56. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

57. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

58. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), staff recommend a rent review in accordance with the lease provision, to $1,300 plus GST per annum.

59. Ongoing maintenance of the asset is covered by lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

60. Should the local board resolve not to grant the proposed community lease to Waitematā Bridge Club Incorporated at Covil Park, 56A Covil Avenue, Te Atatū South, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome/s.

61. The new lease affords the clubs security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset regardless of whether budget is allocated to or identified for renewals.

Ngā koringa ā-muri

Next steps

62. If the local board resolves to grant the proposed new community lease, staff will work with Waitematā Bridge Club Incorporated to finalise a lease agreement in accordance with the local board's decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Waitematā Bridge Club Incorporated	67

Ngā kaihaina

Signatories

Authors

Xavier Shaji - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Landowner approval, land classification, renewal of community lease and licence to occupy and deed of additional premises for Triangle Park Community Teaching Garden Charitable Trust at Triangle Park

File No.: CP2025/19081

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant:

a) approval to classify the land at Triangle Park, 385 Don Buck Road, Massey as a classified recreation reserve.

b) landowner approval to Triangle Park Community Teaching Garden Charitable Trust to extend the community garden at Triangle Park, 385 Don Buck Road, Massey.

c) approval to add 830m2 of land area to their existing licence to occupy area as a deed of additional premises.

d) the renewal of a community lease and licence to occupy for Triangle Park Community Teaching Garden Charitable Trust at Triangle Park, 385 Don Buck Road, Massey.

Whakarāpopototanga matua

Executive summary

2. Triangle Park Community Teaching Garden Charitable Trust (the trust) has applied for landowner approval and a licence to occupy to extend their community garden operations at Triangle Park, 385 Don Buck Road, Massey.

3. The proposal would include an addition of approximately 830m²land area and the installation of fencing around the garden.

4. Triangle Park Community Teaching Garden Charitable Trust seeks a renewal of community lease and licence to occupy to continue occupation and operation at Triangle Park, 385 Don Buck Road, Massey.

5. The trust holds a ground lease which reached renewal on 16 February 2025. The lease provides for one five-year right of renewal with final expiry on 15 February 2030.

6. Research into the current classification status of the underlying land of the leased area has found that the land is held in fee simple by Auckland Council and is an unclassified recreation reserves subject to the Reserves Act 1977.

7. It is prudent to correctly classify the underlying land prior to consideration of the processing of the lease renewal. The appropriate classification for this land is a classified recreation reserve to support the purpose of recreation activities.

8. The renewal of this lease was identified and approved by the Henderson-Massey Local Board as part of its Customer and Community Services: Community Services Work Programme 2025/2026 at its 17 June 2025 local board meeting (resolution HM/2025/78).

9. The trust aims to educate people of all ages about food-growing, organic gardening and sustainable living. These activities align with the Henderson-Massey Local Board Plan 2023:

· Our Community - People can access places and services that cater for their needs.

10. The trust has provided all required information including financials, showing that it has sufficient funds, and it is being managed appropriately. The trust has all the necessary insurance cover, including public liability insurance, in place.

11. The proposed extension of the licence to occupy to the Triangle Park Community Teaching Garden Charitable Trust for the land at Triangle Park was publicly notified. The notification appeared in the New Zealand Herald on18 July 2025 and on the Auckland Council website, with a submission deadline for 15 August 2025. No submissions or objections from public notification were received.

12. A site visit was undertaken in July 2025, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the groups.

13. The lease agreement for the group contains a rent review provision. The rent review provision allows for the rental to be reviewed at renewal.

14. On the 8 June 2023 the annual budget was approved by the governing body which included changes to the Community Occupancy Guidelines of the rent/admin fee for a community ground lease from $1 per annum to $1300 plus GST per annum taking effect from 1 July 2023.

15. Iwi engagement is required and took place in July 2025. No objections have been received.

16. If the local board decides to:

a) classify the land, staff will have the classification gazetted.

b) grant the landowner approval and extension of licence area, staff will work with the lessee to finalise the landowner approval and licence agreement.

c) grant the lease renewal, staff will work with the group to finalise the lease renewal agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / approve the classification of land described as Part Lot 1 DP 80003 on S.O. Plan 66733, comprising 2308 square meters (more or less), as a recreation reserve, under Section 16 (2A) of the Reserves Act 1977.

b) tuku / grant landowner approval to the Triangle Park Community Teaching Garden Charitable Trust to enable the construction of community garden assets on 830 square meters (more or less) at 385 Don Buck Road, Massey, on land legally described as Lot 31 DP 74830 and Lot 1 DP 80003 (Sec A SO 66733) (Attachment A).

c) tuku/ grant under Section 61 (2) (a) of the Reserves Act 1977, extension of licence to occupy for an area of 830 square meters (more or less) to Triangle Park Community Teaching Garden Charitable Trust located at Triangle Park, 385 Don Buck Road, Massey on the land legally described as Lot 31 DP 74830 and Lot 1 DP 80003 (Sec A SO 66733) (Attachment A).

d) tuku/ grant under Section 61 (2) (a) of the Reserves Act 1977, a renewal of the community lease and licence to occupy to Triangle Park Community Teaching Garden Charitable Trust for an area of 1130 square meters (more or less) located at Triangle Park, 385 Don Buck Road, Massey on the land legally described as Lot 31 DP 74830 and Lot 1 DP 80003 (Sec A SO 66733), (as per Attachment A) subject to the following terms and conditions:

i) term – remaining term of 5 years from 16 February 2025

ii) rent – $1,300 plus GST per annum

iii) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated 2023).

e) tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant additional premises to Triangle Park Community Teaching Garden Charitable Trust located at Triangle Park, 385 Don Buck Road, Massey has been undertaken.

f) tuhi ā-taipitopito / note that no objections to the notified proposal of the extension of licence to occupy to the Triangle Park Community Teaching Garden Charitable Trust located at 385 Don Buck Road, Massey were received.

Horopaki

Context

17. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters. The local boards also hold delegated authority under Section 16(2A) of the Reserves Act 1977 to approve classification of council held reserves, subject to all statutory processes having been satisfied.

18. This application for community licence to occupy has arisen from an application for landowner approval for an extension of current licence to occupy area at Triangle Park. The proposed item does not appear on the current work programme.

19. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2025/2026 at its local board meeting on 17 June 2025 (Resolution number HM/2025/78).

20. The renewal of this lease to Triangle Park Community Teaching Garden Charitable Trust at Triangle Park, 385 Don Buck Road, Massey was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building and lease

21. Triangle Park is located at 385 Don Buck Road, Massey (refer to Attachment A Site Map - Triangle Park, 385 Don Buck Road, Massey and figure 1 below). The land is legally described as Lot 31 DP 74830 and Lot 1 DP 80003 (Sec A SO 66733).

· Lot 31 DP 74830 contained in Record of Title NA30C/1189 (cancelled) is held in fee simple by Auckland Council. It is a classified local purpose (community buildings) reserve subject to the Reserves Act 1977 as per section 16(2A).

· Part Lot 1 DP 80003 on S.O. Plan 66733 is held by Council as an unclassified recreation reserve subject to the Reserves Act 1977.

Figure 1 – Aerial of 385 Don Buck Road, Massey (Triangle Park)

22. Triangle Park Community Teaching Garden Charitable Trust holds a community lease for group owned shed and water tanks on the council owned land situated at Triangle Park.

23. As the land is unclassified, it is required to appropriately classify the land when considering the renewal of the lease. Auckland Council has allocated to local boards decision-making responsibility for all local parks in the local board area.

24. The proposed Landowner approval and addition of premises is 830 square meters (more or less) as outlined in Attachment A Site Map - Triangle Park, 385 Don Buck Road, Massey and Attachment B - Food Forest Concept Design Plan.

25. The land is primarily used by the trust to educate people of all ages about food-growing, organic gardening and sustainable living through workshops on horticultural skills and seasonal small scale sustainable gardens.

26. These programmes benefit the environment and divert and re-purpose over 70 cubic meters of waste from local business that would otherwise be destined for landfill. The food they grow is distributed to local community of Massey and support initiatives as the local food sharing networks, Pātaka Kai & community fridges, free community dinners, as well as contributing to the family dinner tables of volunteers and workshop participants.

Triangle Park Community Teaching Garden Charitable Trust

27. Triangle Park Community Teaching Garden Charitable Trust was established in 2016, and its primary objective is to educate people of all ages about food-growing, organic gardening and sustainable living through various workshops and volunteering programmes.

28. The trust has 100 members and delivers approximately 100 seasonal focused workshops per annum on Wednesdays and Saturdays, 40 community support workshops per annum on Thursdays during term time, and 8 specialist workshops/events per annum.

29. The trust has been operating from Triangle Park since 2020. The garden has evolved from a simple shared community garden to a comprehensive teaching facility where people come to connect, learn and share knowledge, and to grow and harvest food. The trust has made ongoing improvements to the site including the installation of a group-owned shed and water tanks. The trust also plans future improvements including raised garden beds to better support elderly and disabled participants, vegetable washing stations and rainwater collection systems.

Tātaritanga me ngā tohutohu

Analysis and advice

30. The group’s lease term expired on 15 February 2025, and it wishes to exercise its right of renewal for a further 5 years.

31. Under the lease renewal provisions, the renewal must be granted if the tenant has complied with the following conditions of the lease and is not in breach of the current lease:

a) the tenant has provided the required written notice to renew the lease.

b) there is a continued need for the group to use the premises as the group provides valuable service to the community by provision of community garden.

32. Staff assessed the renewal application and conducted a site visit in July 2025. The tenant has satisfied the conditions for the renewal in the following manner:

a) the activity of the group and users of the land supports the Henderson-Massey Local Board Plan 2023: “Our Community - People can access places and services that cater for their needs & Our Environment - People are empowered to be kaitiaki. Climate-change mitigation and sustainable living are part of everyone’s daily lives.”

b) the tenant is not in breach of any of the lease conditions.

c) the tenant has open membership, allowing anyone with an interest in the group’s activities to join and caters to a wide variety of users.

d) the group’s financial accounts have a surplus with no known contingent liabilities.

e) the group sustains its activities through grants, membership fees, hireage, fundraising and sponsorship.

33. Under section 16 of the Reserves Act 1977 reserve land must be classified according to the purpose for which it is used:

34. The Classification of reserves under the Reserves Act 1977 (RA) identifies the principle or primary purpose of a reserve. The classification helps direct the reserves management usage and development. It is a necessary step to enable the administering body to grant third parties rights over reserves.

35. The land is currently unclassified and used as a recreation reserve, but the primary use of the land is for community garden. The recommended classification is as a classified recreation reserve, as it aligns with the current use, provides flexibility, and allows for alternative community use of the land in the future.

Public notification and engagement

36. The proposed land classification and extension of licence to occupy to the Triangle Park Community Teaching Garden Charitable Trust for the land at Triangle Park was publicly notified. The notification appeared in the New Zealand Herald on 18 July 2025 and the Auckland Council website's Have Your Say webpage with a submission deadline for 15 August 2025.

37. No submissions or objections to the notified proposal were received.

Assessment of the application

38. The trust has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver community education services focused on food-growing, organic gardening and sustainable living.

39. The area proposed to be leased to the Triangle Park Community Teaching Garden Charitable Trust consists of approximately 1130 square meters (more or less) with an additional 830 square meters extension and is outlined in Attachment A – Site Map Triangle Park, 385 Don Buck Road, Massey.

40. The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

41. The trust has all necessary insurance cover, including public liability insurance, in place.

42. A site visit has been undertaken by staff in July 2025 and the facilities appear to be in good condition and are well maintained. All management and operational costs for the facility are borne by the trust.

43. The trust has undertaken improvements including the installation of group-owned shed and water tanks, development of greenhouse/seed propagation areas, establishment of community food sharing fridge, and creation of various garden beds and composting systems.

44. The trust provides a valuable service to the local community by delivering approximately 100 seasonal focused workshops per annum, 40 community support workshops, and 8 specialist workshops/events. The trust educates people of all ages about sustainable living practices, diverts and re-purposes over 70 cubic meters of waste from local business that would otherwise be destined for landfill, and distributes food grown to the local community through food sharing networks, Pātaka Kai & Community Fridges, and free community dinners. The activities fill a significant gap in community education around sustainable food growing and environmental stewardship. Should the lease not be granted, the community would lose access to these essential educational programs and the environmental benefits of waste diversion and local food production.

45. Staff recommend that the community lease be renewed for Triangle Park Community Teaching Garden Charitable Trust from 16 February 2025 for the remaining term of five years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. It is anticipated that activation of the park will not result in an increase of greenhouse gas emissions. A shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

47. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

48. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

49. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

50. The following council staff have been consulted and accept the application, subject to recommended conditions, as detailed in the paragraph below:

a) Specialist Technical Statutory Advisor, Land & Property Advisory

b) Area Manager Operations, Parks & Community Facilities

c) Parks & Places Specialist, Parks & Community Facilities

d) Facilities Manager, Parks & Community Facilities

e) Specialist Advisor, Community Wellbeing.

51. Staff recommend that conditions are included in any approval to ensure that the applicant maintains vegetation within the extended garden so that it doesn’t limit visibility to and from the walkway from Patience Way, to ensure vehicles do not drive on grass turf of the park during the construction of gardens and that the trust is responsible for ongoing health and safety, maintenance, and pest control of gardens.

52. The proposed lease renewal and extension of licence to occupy has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. The proposed lease renewal and extension of licence to occupy will benefit the community by enabling initiatives that promote food-growing education, organic gardening practices, sustainable living, waste diversion, and community food sharing networks for the Henderson-Massey local board area and its surrounding communities.

54. The assessment of the application was discussed with the local board at their workshop on 5 August 2025. The local board indicated its in principle support of the lease proposal.

55. The proposal aligns with the following objectives of the Henderson-Massey Local Board Plan 2023: “Our Community - People can access places and services that cater for their needs”.

Tauākī whakaaweawe Māori

Māori impact statement

56. Iwi engagement about the council’s intention to classify land as recreation reserve and grant extension of licence to occupy for Triangle Park Community Teaching Garden Trust, 385 Don Buck Road, Massey was undertaken in July 2025 with the six iwi groups identified as having an interest in land in the local board area.

57. No objections or requests for hui or kaitiaki site visit received from the iwi and mana whenua groups who responded.

58. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

59. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

60. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

61. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

62. All costs relating to the advertisement of the council’s intention to grant the proposed lease have been borne by the Property Department of Auckland Council.

63. Ongoing maintenance of the gardens will be covered by the applicant.

Rent review

64. The Governing Body, at its business meeting of 8 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (GB/2023/101). The amendments increased the level of rent and maintenance fees for community occupancy.

65. The annual rent for community occupancy has been increased to $1,300 per annum plus GST. The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

66. The lease agreement for the trust contains a rent review provision. The rent review provision allows for the rental to be reviewed at the renewal of the lease.

67. To align with the revised fees and charges under the Community Occupancy Guidelines 2012 (Updated 2023), staff recommend bringing the rent to $1,300 per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68. The proposed classification will fulfil the council’s statutory requirement under the Reserves Act 1977 to classify all unclassified reserves which are either held or managed by the council. If the local board does not classify the reserve, council will be in breach of this statutory requirement under the Reserves Act 1977.

69. The classification will allow the council to grant the proposed renewal of the community lease and licence to occupy and addition of premises to the trust.

70. Should the local board resolve not to grant the proposed lease renewal and addition of premises to Triangle Park Community Teaching Garden Charitable Trust at Triangle Park, 385 Don Buck Road, Massey, the trust’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes related to environmental stewardship and community empowerment.

71. The renewal of the lease affords the trust’s security of tenure, enabling them to attend to the scheduled maintenance of the facility and continue their valuable community education programs. Should the facility remain unoccupied, there is a risk associated with the lack of maintenance and possible deterioration of improvements made by the trust. Council will be liable for the assets regardless of whether budget is allocated to or identified for renewals.

Ngā koringa ā-muri

Next steps

72. If the local board resolves to classify the land, staff will formalise the classification through a gazette notice.

73. If the local board resolves to grant the proposed Landowner approval, extension of licence to occupy and renewal of lease and licence to occupy, staff will work with the group to finalise a lease agreement in line with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Triangle Park, 385 Don Buck Road, Massey	79
b ⇩	Food Forest Concept Design Plan	81

Ngā kaihaina

Signatories

Authors

Xavier Shaji - Community Lease Specialist

Gail Lorier-May - Land Use Advisor

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Henderson-Massey Quick Response Round One 2025/2026 Grant Allocations

File No.: CP2025/18617

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for Henderson-Massey Quick Response Round One 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2025/2026 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

3. The Henderson-Massey Local Board has set a total community grants budget of $88,000 for the 2025/2026 financial year. This funding will be allocated across two Local Grant rounds and two Quick Response rounds.

4. This report presents applications received in the Henderson-Massey Quick Response round one 2025/2026 as presented in Attachment B.

5. Twenty-six applications were submitted for the Quick Response round one, requesting a total of $50,471.46.

Application ID	Organisation	Requesting funding for	Amount requested	Recommendation
QR2605-101	Porsha Bridgeman Davis	Towards purchasing the food and items for pet hampers from 1 August 2025 to 10 August 2025	$800.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Outside of local board area, Low community benefit in the local board area
QR2605-102	Mobility Assistance Dogs Trust	Towards veterinary costs from 20 October 2025 to 20 December 2025	$500.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-103	West Auckland Youth Development Trust	Towards replacement of equipment and uniforms from 13 October 2025 to 19 December 2025	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-104	Mothers Helpers	Towards contractor costs of running the clinic days from 1 October 2025 to 15 January 2026	$1,875.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
QR2605-105	Ethnic rainbow alliance	Towards facilitator fees, clay, paints and resources for the workshop, venue hire and advertising costs on 13 December 2025	$1,700.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-106	Accessible Properties New Zealand Limited	Towards fire blankets and folders for kits from 3 November 2025 to 30 January 2026	$1,258.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lacking permissions or documents, Lower priority application in an oversubscribed round
QR2605-108	Communicare	Towards venue hire from 1 October 2025 to 1 October 2026	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-109	PHAB Association Inc	Towards wages from 4 November 2025 to 4 May 2026	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-112	Oceania Literacy Trust	Towards the cost of providing gift boxes of culturally specific books for Kāinga Pukapuka - Home Libraries project from 3 November 2025 to 12 December 2025	$2,000.00	Reasons to fund/partially fund: Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-114	School Start First Impressions	Towards school starter pack contents from 20 October 2025 to 16 February 2026	$1,449.20	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-116	Seed 2 Harvest Trust Limited	Towards facilitator fee from 6 October 2025 to 30 April 2026	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-117	Re-Creators Charitable Trust	Towards tutor costs, admin & marketing, materials, prep, equipment, storage and design, project management and travel costs from 1 October 2025 to 31 January 2026	$1,800.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-118	KidsCan Charitable Trust	Towards purchase of food items for Alleviating Child Poverty in Schools programme from 1 January 2026 to 31 December 2026	$5,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Application withdrawn by applicant
QR2605-119	Bhartiya Samaj Charitable Trust	Towards counsellors' wages, sound, video, and photography, event celebration/ decoration, celebrations of international day of older person & other festivals from 1 October 2025 to 30 September 2026	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
QR2605-120	Life Education Trust Auckland West	Towards travel cost for educational phycologist to attend the seminar on 22 October 2025	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline:
QR2605-121	The Congregational Christian Church of Samoa (Te Atatu) Trust - Women	Towards venue hire, materials, tools and instructor fees for "Mothers’ Touch: Crafting Beauty & Culture" workshop on 10 October 2025	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
QR2605-123	Brain Play Limited	Towards equipment and resource hire to deliver the STEM workshops from 1 October 2025 to 15 February 2026	$1,728.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
QR2605-125	Mainly Music New Zealand Trust	Towards storage and office space rental costs, facilitator salary and facilitator travel allowance from 1 October 2025 to 30 September 2026	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
QR2605-128	Talavou Kaumaile	Towards venue hire from 2 September 2025 to 28 October 2025	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Ineligibility from the local board grant programme, Outside of local board area
QR2605-130	Glendene Community Society Incorporated	Towards food items for Xmas 2025 project on 13 December 2025	$1,340.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-132	Element One Charitable Trust	Towards purchase of drink bottles for students for the 2026 school year from 1 January 2026 to 28 February 2026	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-135	Corban Estate Arts Centre	Towards signage for marketing and lunches for studio artists & volunteers for Open Arts Day on 22 November 2025	$1,528.26	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2605-136	Big Brothers Big Sister Auckland	Towards welcome pack for volunteer mentors from 2 October 2025 to 2 April 2026	$1,993.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-137	Te Pou Theatre Trust	Towards tutor fees, photography, venue costs, and programme coordination cost from 6 October 2025 to 12 December 2025	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2605-140	Hope Worldwide-Pakistan	Towards venue hire, food, Koha for community connectors, stationery and media costs from 1 October 2025 to 31 March 2026	$4,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Applied for amount outside round limits, Issues with quotes or other required documents, Lower priority application in an oversubscribed round
QR2605-143	Pea-Knuckle Productions Ltd	Towards entertainment performers costs and Poster/Flyer (Print and Design) for the free family fun day mash up on 15 May 2026	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
Total			$50,471.46

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

a) local board priorities

b) lower priorities for funding

c) higher priorities for funding

d) exclusions

e) grant types, the number of grant rounds, and when these will open and close

f) any additional accountability requirements.

8. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2025/2026 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Local Board Plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Henderson-Massey Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Henderson-Massey Local Board adopted the Henderson-Massey Local Grants Programme 2025/2026 as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

20. The Henderson-Massey Local Board has set a total community grants budget of $88,000 for the 2025/2026 financial year. This funding will be allocated across two Local Grant rounds and two Quick Response rounds.

21. This report presents applications received in the Henderson-Massey Quick Response round one 2025/2026 as presented in Attachment B.

22. Twenty-six applications were submitted for the Quick Response round one, requesting a total of $50,471.46.

23. Appropriate financial staff have been consulted during this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Henderson-Massey Local Board allocating funding to this grant round, grant staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Community Grants Programme 2025/2026	93
b ⇩	Henderson-Massey Local Grant Round One Application Summary 2025/2026	99

Ngā kaihaina

Signatories

Authors

Bilin He - Grant Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Henderson-Massey Local Board

16 September 2025

Local Board Transport Capital Fund and Auckland Transport road safety programme projects

File No.: CP2025/19946

Te take mō te pūrongo

Purpose of the report

1. To seek direction from the Henderson-Massey Local Board on the Keeling Road Shared Path Local Board Transport Capital Fund (LBTCF) project and two projects that are part of the Auckland Transport (AT) road safety programme - the Harbour View Road and Pringle Road Pedestrian Crossing project and the Waipareira Avenue Pedestrian Crossing project.

Whakarāpopototanga matua

Executive summary

2. This report provides the opportunity to provide feedback and formal direction on three transport projects included in the 2025/2026 Kōkiri Agreement between AT and the local board. The Kōkiri Agreement outlines agreed levels of engagement for transport projects in the local board area. A copy of the 2025/2026 Kōkiri agreement is provided in Attachment A.

3. Two workshops regarding these projects have been held with the board. The first workshop on 2 September 2025 focused on the Harbour View/Pringle Road Pedestrian Crossing project. As this is a “consult” level of engagement, Auckland Transport is seeking the local board’s support for the project. A copy of the workshop material is included in Attachment B of this agenda report.

4. The second workshop on 9 September 2025 focused on the Keeling Road Shared Path project as part of the Local Board Transport Capital Fund (LBTCF) programme. As this is a “collaborate” level of engagement, Auckland Transport is seeking the local board’s approval of the preferred design option and authorisation to progress the project to construction, subject to general positive sentiment from public engagement. A copy of the workshop material is included in Attachment C of this agenda report.

5. At the workshop on 9 September 2025, the Waipareira Avenue Pedestrian Crossing project was also presented. As this project is at an “consult” level of engagement in the Kōkiri Agreement, Auckland Transport is seeking the local board’s support of the project. A copy of the workshop material is included in Attachment D of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tautoko / support the Harbour View/Pringle Road Pedestrian Crossing project which includes a new raised zebra crossing, kerb realignment to reduce entry speed, and speed calming measures on Harbour View Road.

b) whakaae / approve implementation of the Keeling Road Shared Path project which aims to connect two ends of the existing shared path near Plumer Domain, Henderson, with a new section of shared path partially located on both the berm and carriageway and authorise Auckland Transport to progress the project to construction, subject to general positive sentiment from the outcome of public engagement.

c) tautoko / support the Waipareira Avenue Pedestrian Crossing project which includes:

i) a section of new raised pedestrian crossing on Waipareira Avenue close to the intersection with Moselle Avenue.

ii) conversion of the existing pedestrian refuge to a raised pedestrian crossing according to current standards.

iii) a new Belisha beacon to indicate the pedestrian crossing.

iv) repainting and extension of the existing flush median the intersection.

Horopaki

Context

6. Auckland Transport (AT) manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year, local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

7. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and were agreed between Auckland Council and Council Controlled Organisations in 2020. These levels are:

· Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

· Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

· Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provide clear reasons for that decision.

8. Any ‘Collaborate’, or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report provides the decisions relating to the delivery of the following local board transport projects:

· Harbour View/Pringle Road Pedestrian Crossing project – a ‘Consult’ level of engagement project in the local board’s Kōkiri Agreement.

· Keeling Road Shared Path project – a ‘Collaborate’ level of engagement project in the local board’s Kōkiri Agreement.

· Waipareira Avenue Pedestrian Crossing project – a ‘Consult’ level of engagement project in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

HARBOUR VIEW/PRINGLE ROAD PEDESTRIAN CROSSING PROJECT

9. This project is part of Auckland Transport’s Community Initiated Programme (CIP) and is included in the 2025/2026 forward works programme.

10. The project was workshopped with the Board on 2 September 2025 and addresses safety concerns raised by Te Atatū Intermediate School regarding high vehicle speeds and the safety of children crossing at the existing pedestrian refuge on Pringle Road. Concerns have been raised by Te Atatu Intermediate School regarding:

· Drivers turning into Pringle Road at high speeds.

· Demand for children crossing at the pedestrian refuge on Pringle Road.

· Difficulty for children crossing Pringle Road.

11. Two design options were presented at the workshop.

12. Option 1: At-grade zebra crossing with kerb realignment. This option introduces a new zebra crossing and kerb realignment to reduce entry speed into Pringle Road, with no loss of parking. However, it does not include speed calming on the approach, and the overall speed environment remains higher.

13. Option 2: Raised zebra crossing with kerb realignment (preferred option). This option includes a new raised zebra crossing, kerb realignment to reduce entry speed, and speed calming measures on Harbour View Road. The design also accommodates bus route requirements with a Swedish table design. No parking loss is anticipated, though a departure from standards is required due to the bus route.

14. The Henderson-Massey Local Board indicated informal support for this project in light of the concerns raised by Te Atatū Intermediate School. The Board requested that Auckland Transport undertake direct engagement with the school prior to commencing wider public consultation, to ensure the school’s feedback is fully considered in the final design and delivery of the project.

15. The Board is being asked to support Auckland Transport’s recommended option (Option 2) and support progression to public engagement, detailed design, and construction.

KEELING ROAD SHARED PATH PROJECT

16. This project is part of the Local Board Transport Capital Fund (LBTCF) and is included in the Henderson-Massey Local Board 2025/2026 Kōkiri Agreement.

17. The project was workshopped with the Board on 9 September 2025 and aims to connect two ends of the existing shared path near Plumer Domain, Henderson, with a new section of shared path partially located on both the berm and carriageway.

18. The project will build a shared path to connect two ends of the existing shared path near Plumer Domain on Keeling Road, Henderson. The total budget allocated for this project is $230,000.00.

19. The proposed shared path will improve connectivity for pedestrians and cyclists in the area, supporting active modes of transport and providing a safer, continuous route along Keeling Road.

20. The design has been informed by feedback from Auckland Council, Vector, and local businesses (including Fleet Line), to ensure regulatory and operational requirements are met. The alignment and construction method have been adjusted to cater for utility infrastructure and business operations.

21. Auckland Transport is also exploring opportunities for a new footpath in the area, subject to budget availability, to further enhance pedestrian access.

22. Key risks identified for the project include the removal of unprotected trees along the proposed route and the loss of two on-street parking spaces. These risks have been considered in the design process, and mitigation measures will be explored during detailed design.

23. Next steps for the Keeling Road Shared Path project

Phase	Timing
Confirmation of local board support	September 2025
Public engagement	November 2025
Completion of detailed design	Dec 2025 – Feb 2026
Construction	April / May 2026

24. The Board is being asked to support implementation of the design for the Keeling Road Shared Path project and authorise Auckland Transport to progress the project to construction, subject to general positive sentiment from the outcome of public engagement.

WAIPAREIRA AVENUE PEDESTRIAN CROSSING PROJECT

25. This project is part of Auckland Transport’s Community Initiated Programme (CIP) and is included in the 2025/2026 forward works programme.

26. The project was workshopped with the Board on Tuesday, 9 September 2025 and involves upgrading an existing pedestrian refuge to a raised pedestrian crossing near ACG Sunderland School.

27. The proposed design includes a new raised pedestrian crossing, installation of a Belisha beacon, and extension of the existing flush median. Engagement with business owners and the school has informed the design, with measures in place to address concerns about traffic congestion and parking during peak times.

28. External engagement regarding the proposed design was conducted in February 2025. Business owners expressed concerns regarding the proposed location of the crossing, citing issues with traffic congestion caused by parents parking during school pick-up and drop-off times. The school has agreed to remind parents to park responsibly and avoid using parking spaces designated for nearby businesses.

29. An internal subject matter expert suggested modifying the design to a Swedish-style raised pedestrian crossing to help mitigate vibration-related concerns. The surrounding area consists of commercial buildings and a school, with no nearby residential properties, so the potential for disturbance from noise and vibration is considered minimal.

30. The design was presented to the Freight Working Group on 26 June 2025, and no concerns were raised regarding the design.

31. The current design (Image 1 below) proposes the following:

· A section of new raised pedestrian crossing on Waipareira Avenue close to the intersection with Moselle Avenue.

· Convert the existing pedestrian refuge to a raised pedestrian crossing according to current standards.

· New Belisha beacon to indicate the pedestrian crossing.

· Repaint and extend the existing flush median the intersection.

32. The Board is being asked to support the project and its progression to construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. AT engages closely with the council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

34. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. The local board transport capital fund project was initiated by Henderson-Massey Local Board and does not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The Henderson-Massey Local Board reviewed and provided informal feedback on these transport projects through workshops held in September 2025. This enabled members to consider design options, raise concerns, and guide next steps in alignment with the 2025/2026 Kōkiri Agreement.

37. The first workshop, held on 2 September 2025, focused on the Harbour View/Pringle Road Pedestrian Crossing project. The Board discussed safety concerns raised by Te Atatū Intermediate School and reviewed two design options, indicating informal support for the preferred option and requesting direct engagement with the school prior to public consultation.

38. The second workshop, held on 9 September 2025, focused on the Keeling Road Shared Path project (LBTCF) and the Waipareira Avenue Pedestrian Crossing project. The Board reviewed the scope, budget, and design for the shared path, informally supporting the preferred option and requesting progression to construction subject to positive public engagement. The Board also considered the Waipareira Avenue project, informally supporting the proposed design and its progression to construction.

39. Across all workshops, members provided feedback that informed the final designs and next steps for each project. The Board’s informal views are reflected in the analysis and advice sections of this report.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

41. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

42. None of the decisions for these projects involve relation to land or a body of water, so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

43. The Henderson-Massey Local Board has committed $230,000 from the Local Board Transport Capital Fund (LBTCF) to progress the Keeling Road Shared Path project, as approved under resolution HM/2025/24 (18 March 2025).

44. The Harbour View/Pringle Road Pedestrian Crossing project and the Waipareira Avenue Pedestrian Crossing projects are part of Auckland Transport’s Community Initiated Programme (CIP) and are included in the 2025/2026 forward works programme. The board is being asked to support the two projects, but no funding contribution is required from the board for these projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. The summer school holidays are during good weather and have reduced road traffic, making it a good time to build. By pre-authorising construction (subject to public feedback) the local board acknowledges the election period and formation of a new local board will involve a period during which communication is difficult increasing the risk of not being able to take full advantage of the summer building season.

46. The decision to authorise Auckland Transport to progress the project to construction, subject to positive feedback from public engagement mitigates this risk. However, this decision does involve a degree of risk because if the community’s sentiment is not positive, then the project will be put on hold until the next available workshop with the local board which may be in the new year. Auckland Transport recommends this course of action so that work can be planned over the summer break.

47. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

48. With support from the Local Board, the following projects will proceed to the next stages of delivery in alignment with the 2025/2026 Kōkiri Agreement:

49. Harbour View/Pringle Road Pedestrian Crossing project - Auckland Transport will progress the preferred option, which is the raised zebra crossing with kerb realignment, to public engagement, detailed design, and construction. This will include direct engagement with Te Atatū Intermediate School prior to wider consultation, as requested by the Henderson-Massey Local Board. The project will proceed in alignment with the board’s support and the agreed engagement process.

50. Keeling Road Shared Path project - Auckland Transport will implement the design option for the Keeling Road Shared Path project and progress the project to construction, subject to general positive sentiment from the outcome of public engagement. This follows the board’s formal allocation of $230,000 from the Local Board Transport Capital Fund (resolution HM/2025/24, 18 March 2025) and authorisation for Auckland Transport to deliver the project as outlined in the 2025/2026 Kōkiri Agreement.

51. Auckland Transport will progress the Waipareira Avenue Pedestrian Crossing project to construction, reflecting the Henderson-Massey Local Board’s support for the project.

52. Auckland Transport will continue to update the Henderson-Massey Local Board on project progress and provide further opportunities for input as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kōkiri Agreement 25/26	243
b ⇩	Harbour View/Pringle Road - Presentation 26 August 2025	253
c ⇩	Keeling Road Shared Path September 2025	263
d ⇩	Waipareira Avenue Pedestrian Crossing - Project Report	269

Ngā kaihaina

Signatories

Authors

Owena Schuster, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill

File No.: CP2025/20363

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback to be incorporated into Auckland Council’s submission on the Local Government (Auckland Council) (Transport Governance) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The government introduced the Local Government (Auckland Council) (Transport Governance) Amendment Bill (the Bill) on 5 September 2025. The Bill is expected to be referred to the Transport and Infrastructure Select Committee, which will set the closing date for submissions.

3. The legislation seeks to return decision-making power to elected representatives and enable Aucklanders to directly influence transport policies. The Bill seeks to reform transport governance and planning arrangements in Tāmaki Makaurau Auckland.

4. The Bill proposes:

· to establish an Auckland Regional Transport Committee (ARTC) with members from Auckland Council’s Governing Body and Crown appointees and a jointly appointed independent chair

· that ARTC is responsible for preparing a 30-year transport plan, for approval by Auckland Council and the Minister of Transport

· that ARTC would also be responsible for preparing the regional land transport plan (RLTP) for Auckland Council’s approval

· that Auckland Council is responsible for all other regional transport plans and policies

· that Auckland Council will be the Road Controlling Authority (RCA) for Auckland, noting that both the Governing Body and local boards will perform RCA functions

· that local boards are allocated specific transport decision-making functions in legislation that will apply to local and collector roads, including setting speed limits, closing roads for events, managing parking, and creating cycleways (Schedule 4)

· to retain a transport council-controlled organisation (CCO) with a narrower focus on providing public transport services within Auckland, with Auckland Council responsible for all other transport functions.

5. The Bill proposes significant change for Auckland Council and Auckland Transport. The impact of the reform on local boards and how this is supported by the organisation will need further work as the Bill passes through the legislative stage and into the transition phase.

6. The Bill anticipates a six-month transition period. Further detailed work on the transitional arrangements will be worked through as part of a transition plan.

7. A memo (Attachment A) with information on the Bill was sent to elected members and members of Houkura on 8 September 2025. A workshop was held with Governing Body members, local board chairs and Houkura on 10 September 2025. Local boards members received a briefing from the Transport Reform team on 15 September 2025.

8. Due to the limited timeframe for submissions, staff are not able to share a draft submission with local boards.

9. A thematic response from local board members would aid staff in incorporating local board views into the main points for the Governing Body’s consideration. Staff have prepared some broad questions to help guide a thematic response from local boards, and these were distributed to local board teams.

10. Staff will support local board feedback through identifying key areas for local boards to have regard to as a minimum. However, each local board is able to submit its views on any parts that are of interest and relevance.

11. Feedback from local boards will be appended to the report to the Governing Body and attached to the submission. The deadline for feedback is 24 September 2025.

12. The Governing Body will consider staff advice and local board feedback at its 25 September meeting.

13. The Bill is expected to be enacted in early 2026.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) tuku / provide feedback on the Local Government (Auckland Council) (Transport Governance) Amendment Bill to inform the council’s draft submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	281

Ngā kaihaina

Signatories

Authors

Karryn Kirk - Principal Strategic Advisor

Authorisers

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - Henderson-Massey 2025

File No.: CP2025/20002

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2025-2026 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2024-2025 is a local board’s engagement plan with Auckland Transport’s (AT) work programme.

3. Developing the agreement is an annual process. During this process AT provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025-2026.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed through an annual process that includes the following steps:

October/November	AT provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	AT responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	AT seeks formal endorsement of the Kōkiri Agreement from local boards.

6. AT reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with AT. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	AT and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. This report includes the following two attachments:

· Attachment A - provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement

· Attachment B - is a quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. AT engages closely with the council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. AT started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. AT receives local board feedback via regular engagement. AT also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

18. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

19. This work relies on historical commitments with both Auckland Council and with other major council-controlled organisations (CCO) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2025-2026 at their 22 July 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report, but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in the Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, AT will respond to any additional resolutions.

29. The next quarterly report is planned for November 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey - Attachment A to Kōkiri Quarterly Update	289
b ⇩	Henderson-Massey - Attachment B to Kōkiri Quarterly Maintenance and Renewals	299

Ngā kaihaina

Signatories

Authors

Owena Schuster - Elected Member Relationship Partner

Authorisers

John Gillespie - Head Stakeholder & Community Engagement

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20193

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Henderson-Massey Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Henderson-Massey Local Board in this current term is scheduled for 16 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (16 September 2025) and the end of term (18 October 2025).

b) tuhi ā-taipitopito / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) tuhi ā-taipitopito / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts - Planning & Operations Manager

Lou-Ann Ballantyne - General Manager Governance and Engagement

Adam Milina - Local Area Manager

Chairperson	Chris Carter, JP
Deputy Chairperson	Dr Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Dan Collins
	Oscar Kightley
	Brooke Loader
	Ingrid Papau

Authors	Sophie Wylie - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager