1 Nau mai | Welcome

The General Manager, Governance and Engagement - Auckland Council, will be in attendance to acknowledge retiring Member, Chairperson Tauanu’u Nick Bakulich.

The Local Area Manager will acknowlege the Members as the end of this electoral term approaches.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 20 August 2025, and the ordinary minutes of its meeting, held on Wednesday, 27 August 2025, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Equal Justice Project Advocacy team

Te take mō te pūrongo

Purpose of the report

1. The Equal Justice Project Advocacy team, a non-partisan pro-bono charity run by students at Auckland Law School to promote social equality, inclusivity, and access to justice in our community, will be in attendance to present their grocery store liquor license compliance findings.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank the Equal Justice Project Advocacy team for their attendance and presentation.

8.2 Deputation - Wilhelm Wolfgramme and Lois Wolfgramme

Te take mō te pūrongo

Purpose of the report

1. Wilhelm Wolfgramm and Lois Wolfgramm from Wolfgramm and Sons, will be in attendance to present an overview of their organization, the range of services offered, their recent transition to a charitable trust, and goals moving forward as a newly established legal entity.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Wilhelm Wolfgramm and Lois Wolfgramm for their attendance and presentation.

8.3 Deputation - Ihumaatao Urupa committee

Te take mō te pūrongo

Purpose of the report

1. Maria Huia will be in attendance to request assistance to locate a venue for the Ihumaatao Urupa committee to hold its hui, fundraising and functions.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Maria Huia for her attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

17 September 2025

Local Board Leads and Appointments Report

File No.: CP2025/03851

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Te Pūkaki Tapu o Poutūkeka Co-Management Committee. MO/2023/187 · to agree changes of a minor nature to the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report, in consultation with Te Ākitai Waiohua / Pūkaki Māori Marae Committee · to sign on behalf of Auckland Council the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in Attachment A of the agenda report · as an additional member to Te Pūkaki Tapu o Poutūkeka Co-management Committee, to come into effect on agreement with Te Ākitai Waiohua / Pūkaki Māori Marae Committee on a total Co-management committee membership of six	Tauanu’u Nanai Nick Bakulich
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen
Emergency Readiness and Response Forum MO/2024/52 To participate in the Emergency Readiness and Response Forum	Chairperson Deputy Chairperson Member Harry Fatu Toleafoa

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

17 September 2025

2025/2026 Māngere-Otāhuhu Local Grant Round One Grant Allocations

File No.: CP2025/17774

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for 2025/2026 Māngere-Otāhuhu Local Grant Round One.

Whakarāpopototanga matua

Executive summary

2. On 21 May 2025, the Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2025/2026, provided as Attachment A, which sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the 2025/2026 Māngere-Otāhuhu Local Grant Round One, provided as Attachment B.

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $216,771 for the 2025/2026 financial year.

5. Fifty-five applications have been submitted to the 2025/2026 Māngere-Otāhuhu Local Grant Round One, requesting a total of $448,289.51.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the 2025/2026 Māngere-Otāhuhu Local Grant Round One.

Application ID	Organisation	Requesting funding for	Amount requested	Recommendation
LG2609-155	Action Education Incorporated	Towards delivery cost to run twenty spoken word poetry workshops Otahuhu College and McAuley High School from 6 October 2025 to 6 April 2026.	$5,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Accountability issues
LG2609-107	Ambury Park Centre Inc	Towards cost of hay to deliver riding therapy for people living with disabilities at Ambury Park from 1 October 2025 to 30 April 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Supports underrepresented communities Reasons to decline/partially decline:
LG2609-125	Auckland Basketball Services Ltd	Towards delivery cost of Junior Development and Coaching from 1 October 2025 to 30 June 2026.	$5,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Other: lower priority items
LG2609-123	Auckland Kindergarten Association	Towards plants, seedlings, fruit trees, paints and decorative art to rejuvenate the outdoor area space at 67 Idlewild Ave from 28 October 2025 to 5 December 2025.	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Objection from subject matter expert, Issues with quotes or other required documents, Low community benefit in the local board area
LG2609-144	Barnardos New Zealand	Towards the cost of fencing materials and labour cost to build fencing at Barnardos Māngere Early Learning Centre from 6 October 2025 to 3 November 2026.	$12,135.44	Reasons to fund/partially fund: Reasons to decline/partially decline: Objection from subject matter expert, Lower priority application in an oversubscribed round, Low community benefit in the local board area
LG2609-147	Brain Play Limited	Towards usage of equipment to run travelling coding and robotics workshops in local libraries and community centres in Māngere-Ōtāhuhu from 1 October 2025 to 15 Febrauary 2026.	$3,120.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2609-164	Burn Support Group Charitable Trust Inc	Towards t-shirts for camp attendees, volunteers and leaders for Annual Children's Burn Camp at Miranda-Tasman Holiday Park from 16 January to 20 January 2026.	$755.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Outside of local board area, Low community benefit in the local board area
LG2609-101	Counties Manukau Sport Foundation	Towards the cost of media wall for photography area and engraving for trophies and badges for the Counties Manukau Sporting Excellence Awards on 20 November 2025.	$4,461.11	Reasons to fund/partially fund: Reasons to decline/partially decline: Outside of local board area
LG2609-128	Counties Manukau Touch Association Incorporated	Towards gear bags for touch teams from 4 October 2025 to 31 March 2026.	$1,725.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline:
LG2609-162	Diamonds in the Rough	Towards facilitator fees to deliver Te Whare Tapa Wha programme at Whare Koa Community House from 15 October 2025 to 14 October 2026.	$10,400.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline: Issues with quotes or other required documents
LG2609-174	Etū Rākau Charitable Trust	Towards a contribution to essential equipment and materials to establish the Kombucha Brew Bus at the Māngere Envirohubs from 1 October 2025 to 30 June 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Operational cost
LG2609-121		Towards a contribution to leasing cost of Fix Up, Look Sharp Hub on 100 Neilson Street, Onehunga from 6 October 2025 to 6 October 2026.	$2,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Objection from subject matter expert, Outside of local board area, Low community benefit in the local board area
LG2609-163	Flying Kites	Towards towards wages for facilitator and navigator, room hire, mileage, advertising and marketing, individual participant support and printing costs to deliver one on one planning sessions from 20 October 2025 to 30 April 2026.	$9,897.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Detailed project plan was not provided
LG2609-109	Guardians of Our Children Charitable Trust	Towards the operational costs of two of their programmes, running from 1 October 2025 to 30 Septemebr 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Operational cost
LG2609-105	Hirihna Carlo	Towards printer, heat press, t-shirts and ink for printer.	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Objection from subject matter expert, Low community benefit in the local board area
LG2609-116	Hope for the Hopeless Charitable Trust	Towards cost of ingredients for 80 meals a week and soup kitchen, t-shirts for volunteers and youth tag uniform and gear from 3 October 2025 to 19 December 2025.	$11,313.60	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline:
LG2609-181	Isileli Pickleball	Towards cost of spot prizes, food, drinks, equipment and venue hire for Pickleball Tournament on 18 October 2025.	$1,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline:
LG2609-179	KidsCan Charitable Trust	Towards cost of food to run KidsCan programme from 1 January 2026 to 31 December 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Large impact on local residents Reasons to decline/partially decline:
LG2609-102	Life Education Trust Counties Manukau	Towards a contribution to salaries of specialist educators, cost of workbooks and Life Education Programme delivery cost at Māngere-Otāhuhu local schools from 3 November to 30 November 2025.	$15,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Other: Operational cost
LG2609-168	Mafutaga Tupulaga Tokelau i Aukilani	Towards cultural attire and sports uniforms for Tokelau Easter Festival in April 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline:
LG2609-149	mainly music New Zealand Trust	Towards wage cost for session facilitator and travel costs to deliver interactive music sessions at Māngere Barnardos Early Learning Centre from 1 October 2025 to 30 September 2026.	$4,223.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
LG2609-176	Maliumai Community Trust	Towards koha, transportation cost, supermarket vouchers, catering and venue hire for Pacific Cadetship Career Pathways project in Māngere-Otāhuhu from 1 October 2025 to 10 July 2026.	$15,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Accountability issues, Issues with quotes or other required documents
LG2609-158	Mangere 275 Times	Towards catering, sponsored page in monthly publication, vouchers and venue hire to deliver internship programme from 2 February 2026 to 18 December 2026.	$15,828.20	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2609-126	Mangere Historical Society	Towards annual rental and insurance for archives rooms at Māngere Town Centre Library Building and new signage from 1 October 2025 to 30 September 2026.	$1,526.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents
LG2609-131	Māngere-Ōtāhuhu Netball Centre	Towards court spraying service, gutter clean and building, concrete and window wash from 1 March 2026 to 31 March 2026.	$6,873.50	Reasons to fund/partially fund: Reasons to decline/partially decline:
LG2609-152	The Manakau Beautification Charitable Trust	Towards towing the Tread Lightly Caravan to and from schools, wages for Tread Lightly educator and costs for project management to deliver the programme from 1 October 2025 to 30 September 2026.	$6,857.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Other: Already receiving funding, operational cost
LG2609-137	ME Family Services	Towards feasibility study from 3 November 2025 to 29 May 2026.	$19,965.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Accountability issues, Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding
LG2609-118	Mobility Assistance Dogs Trust	Towards a contribution for overall mobility dog veterinary cost from 4 November 2025 to 31 January 2026.	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Outside of local board area, Low community benefit in the local board area
LG2609-145	Momentum Charitable Trust	Towards cost to run six one-day life and financial skills programmes at Māngere and Ōtāhuhu Probation Centres from 2 October 2025 to 30 November 2025.	$10,170.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2609-148	Māngere Bridge Village Business Association	Towards cost of musician to run Summer Live Music Series at 30 Coronation Street from 5 February 2026 to 26 March 2026.	$4,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Other: Operational cost
LG2609-166	Māngere Bridge Village Business Association	Towards traffic management, CAR Charges and foot orderly services for Māngere Bridge Family Festival on 29 March 2026.	$5,705.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Other: Already receiving funding, multiple applications in same grant round
LG2609-172	Māngere Bridge Village Business Association	Towards payment of athletic coaches, equipment replacement and food for Bridge Kids Athletics at Swanson Park from 8 October 2025 to 3 December 2025	$1,050.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents
LG2609-161	Mr Nathan Sikoti-Naik	Towards cost of costume, casting and venue hire for performance at Mangere Arts Centre from 23 October to 25 October 2025.	$1,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Objection from subject matter expert, Issues with quotes or other required documents, Other: low priority for ticketed events, detailed project plan not provided
LG2609-129	New Zealand Sikh Womens Association (Inc.)	Towards cost of facilitator, administrator and operational cost to deliver community workshops at 214 Great South Rd from 13 October 2025 to 27 July 2026.	$23,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding, Other: low priority operational cost, detailed project plan not provided
LG2609-175	Nightsong	Towards subsidising local schools ticket cost for 'The Worm' performing arts show at Māngere Arts Centre from 3 November 2025 to 1 May 2026.	$9,200.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Detailed project plan not provided
LG2609-130	Noor Foundation	Towards venue hire, facilitator cost, food, refreshments, transport, administration, printing costs and volunteer costs to deliver workshops from 9 October 2025 to 30 March 2026.	$12,100.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding
LG2609-106	Oceania Literacy Trust	Towards gift boxes of culturally specific books for Māori and Pasifika families in Māngere-Ōtāhuhu area from 10 October 2025 to 12 December 2025.	$5,000.00	Reasons to fund/partially fund: Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2609-135	Otahuhu Business Association	Towards power ($2,423.52), staging ($2,304) and bouncy castle ($770.30) for Otahuhu Diwali Event at 8 Avenue Road on 17 October 2025.	$5,000.00	Reasons to fund/partially fund: Subject matter expert support, Other: Cultural diversity is a high funding priority Reasons to decline/partially decline:
LG2609-165	Otahuhu Historical Society Inc	Towards operational costs at Otahuhu Community Centre from 8 August 2025 to 30 June 2026	$1,293.75	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with project dates, Ineligibility from the local board grant programme, Other: operational cost, already receiving funding
LG2609-154	Otahuhu Softball Club	Towards cost of kitchen and tuck shop upgrade at 25A Fort Richard Rd Sturges Park from 1 October 2025 to 31 October 2025.	$16,015.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2609-142	Otahuhu Town Hall Community centre Incorporated	Towards gift cards, stationery and lunch cost for monthly network hui at Otahuhu Town Hall Community Centre from 29 October 2025 to 24 June 2026.	$2,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline:
LG2609-171	Pet Refuge New Zealand Charitable Trust	Towards a contribution to operational costs to run Pet Refuge Shelter in Auckland from 1 January 2026 to 31 December 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Other: Operational cost
LG2609-134	PHAB Assoc	Towards wages for Pasifika coordinator to deliver Talanoa: The Tanu Legacy from 6 October 2025 to 12 October 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Outside of local board area, Other: Operational cost
LG2609-140	Queen Shirl'e Academy	Towards staging, sound system, advertisement, performance fees, paint, painter's fees, DJ, MC and capability and capacity building for art activation in Criterion Square on 18 December 2025.	$11,817.51	Reasons to fund/partially fund: Subject matter expert support Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2609-138	The ReCreators	Towards tutor fee, project management, prep and materials, marketing, traveling and admin cost to deliver Community Upcycling Workshops at local community centres and libraries in Māngere-Ōtāhuhu from 1 October 2025 to 31 January 2026.	$4,960.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2609-141	Refugees as Survivors NZ Trust	Towards operational costs to deliver RASNZ’s Engagement and Wellbeing Activities programme from 3 November 2025 to 23 October 2026.	$12,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Low community benefit in the local board area, Other: Operational cost
LG2609-151	School Start First Impressions	Towards backpacks, stationary, books, lunch boxes, drink bottles and swimming gear for school starter packs from 20 October 2025 to 16 February 2026.	$2,898.40	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents
LG2609-133	South Auckland Income Planning Service Incorporated	Towards operational costs to deliver budgeting workshops at 12-16 High Street from 1 October 2025 to 1 October 2026.	$10,000.00	Reasons to fund/partially fund: Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Operational cost
LG2609-132	South Auckland Seniors and Youth Association Inc	Towards dinner at Golden Garden Restaurant Papatoetoe and monthly meeting expenses at 90 High Street from 15 October 2025 to 28 February 2026	$2,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Outside of local board area, Low community benefit in the local board area
LG2609-177	Te Ahiwaru Trust	Towards facilitator fees, administration fees, workshop materials, evaluation, reporting and marketing to deliver workshops from 30 September 2025 to 28 February 2026	$35,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lacking permissions or documents, Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding, Issues with project dates, Ineligibility from the local board grant programme Other: Detailed project plan not provided, operational costs
LG2609-178	The Helping Paws Charitable Trust	Towards veterinary cost of desexing, microchipping, vaccinating and any other related costs associated to run Mangere-Otahuhu Community Cat Desexing Programme from 1 October 2025 to 30 September 2026.	$5,000.00	Reasons to fund/partially fund: Subject matter expert support Reasons to decline/partially decline:
LG2609-156	Totara Farm Trust	Towards the cost of infection control from 1 October 2025 to 31 March 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Outside of local board area, Other: Operational cost
LG2609-112	Tuiga Dance Academy Incorporated	Towards venue hire, resources, kai, equipment and operational cost from 20 October 2025 to 13 December 2025.	$20,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding, Other: Operational cost
LG2609-169	Wool Revolution Studio Limited	Towards venue hire, welt felting finished products, social media, marketing, communications, wool, facilitator, tutor and peg looms to deliver four wool and textile waste workshops at Māngere East Community Centre from 1 October 2025 to 30 April 2026.	$8,000.00	Reasons to fund/partially fund: Shows collaboration and support with the local community Reasons to decline/partially decline: Issues with quotes or other required documents
LG2609-143	Ōtāhuhu College	Towards the cost of plants to deliver school gardening project from 1 October 2025 to 9 December 2026.	$2,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline:
Total			$448,289.51

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· higher priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9. The community grant programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes

19. Thirty-six applicants applying to the Māngere-Ōtāhuhu Local Board round one have indicated that their project targets Māori or contribute to Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $216,771 for the 2025/2026 financial year.

21. Fifty-five applications have been submitted to the 2025/2026 Māngere-Otāhuhu Local Grant Round One, requesting a total of $448,289.51.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Māngere-Ōtāhuhu Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	2025/2026 Māngere-Ōtāhuhu Community Grants Programme
b	2025/2026 Māngere-Ōtāhuhu Local Grant Round One - Application Summary

Ngā kaihaina

Signatories

Author

Chloe Hill – Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

Proposed renewal of lease to Auckland Kindergarten Association at 27 Fort Richard Road, Ōtāhuhu

File No.: CP2025/19439

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to Proposed renewal of lease to Auckland Kindergarten Association at 27 Fort Richard Road, Ōtāhuhu.

Whakarāpopototanga matua

Executive summary

2. Proposed renewal of lease to Auckland Kindergarten Association at 27 Fort Richard Road, Ōtāhuhu.

3. The group currently holds a ground lease, with the initial term having expired on 31 March 2025. The group is now seeking to exercise its right of renewal, with the renewal term commencing on 1 April 2025. The original lease commenced on 1 April 2015 for a term of 10 years, with one right of renewal for a further 10 years.

4. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Community Leases work programme 2025/2026 at its 18 June 2025 local board meeting (resolution number MO/2025/90). This lease is item 4234 within this adopted programme.

5. Auckland Kindergarten Association has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability insurance, in place.

6. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1,300 plus GST per annum. The local board still retains the authority to modify staff recommendations regarding rent, subsidised maintenance fees and OPEX for any leased premises.

7. Should a local board opt to maintain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

8. Staff recommend that the renewal of the lease be granted to Auckland Kindergarten Association, as the group has satisfied all the conditions for renewal.

9. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tuku / grant a renewal of lease to the Auckland Kindergarten Association for an area comprising approximately 1348 square meters of land, held in fee simple by Auckland Council, subject to the Local Government Act 2002, located at 27 Fort Richard Road, Ōtāhuhu and legally described as Lot 1 Deposited Plan 41502 contained in NA1107/157 (Attachment A – site plan), subject to the following terms and conditions:

i) term – 10 years, commencing on 1 April 2025 and expiring on 31 March 2035

ii) rent - $1,300 plus GST per annum

Horopaki

Context

10. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

11. Consideration of the progression of the renewal of these leases was identified and approved by the local board as part of its Community Leases work programme 2025/2026 at its 18 June 2025 local board meeting (resolution number MO/2025/90). This lease is item 4234, within this adopted programme.

12. The activity of the tenant and users of the premises supports the Māngere-Ōtāhuhu Local BoardLocal Board Plan 2023 outcome:

Our Community - We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks and open spaces must provide for the ever-changing experiences of our residents now and in the future. We will do this this by partnering with mana whenua and our wider community.

Land, building, and lease

13. The land that Auckland Kindergarten Association occupies at 27 Fort Richard Road, Ōtāhuhu, is legally described as Lot 1 Deposited Plan 41502 contained in NA1107/157

14. The group currently holds a ground lease, with the initial term having reached expiry on 31 March 2025. The group has applied for renewal of their lease. The original lease commenced on 1 April 2015 for a term of 10 years, with one right of renewal for a further 10 years.

15. The leased area is 1384 square meters (more or less) and the activities undertaken from the premises are in accordance with the land classification.

16. For a group-owned building, all operational and maintenance costs are borne by the lessee.

17. The group primarily uses the building for the provision of kindergarten-focused early childhood education.

Auckland Kindergarten Association

18. Auckland Kindergarten Association's primary activity is the provision of early childhood education with a focus on kindergarten-based learning.

19. The organisation currently has 30 children enrolled in its kindergarten.

20. The organisation receives its funding from the Ministry of Education (via a funding contract), as well as from fees (where applicable), grants, fundraising, sponsorship and donations.

21. Auckland Kindergarten Association maintains the facility for the benefit of its members as well as the wider community.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

22. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. Auckland Kindergarten Association has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

Assessment of the lease application

23. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the association (as tenant) fulfils the renewal conditions of the lease.

24. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met.

a) The tenant has complied with the lease and is not in breach of the current lease.

b) The tenant has provided the requisite written notice to renew the lease.

c) There is a continued need for the group to use the premises as it provides services to the community by provision of a facility for hire for social and recreational activities, and the premises are not required for any other purpose.

25. The tenant is not in breach of any of the lease conditions.

a) The group has open membership.

b) The tenant’s financial accounts have a surplus with no known contingent liabilities.

c) The group sustains its activities predominantly through funding, grants and membership fees.

d) The facility meets the needs of the group and is utilised most days of the week.

26. Auckland Kindergarten Association has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements.

27. Staff undertook a site visit on 2 July 2025 and observed that the group was maintaining its building and improvements within its lease area.

28. The leased area is approximately 1384 square meters.

Rent review

29. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

30. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to $25 per week.

31. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

32. To align with the revised fees and charges under the Community Occupancy Guidelines (updated July 2023), staff recommendation is to update the rent in accordance with the lease provision, to $1,300 (plus GST) per annum.

Local board discretion

33. While the Governing Body adopted the amendments to the guidelines, local boards retain the prerogative to vary staff recommendations relating to the rental amount for leased premises.

34. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

35. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

36. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

37. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

39. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

40. Climate change does have the potential to impact this lease as some part of the group’s building and improvements are located in the flood plain area identified on Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. The proposed renewal of the lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. The proposed lease renewal will benefit the community, enabling families to access this kindergarten-focused early childhood education centre.

43. The renewal of the lease was discussed with the local board at its workshop on 6 August 2025. The local board indicated it in principle support for renewing the lease.

44. The activity of the tenant and users of the premises supports the Māngere-Ōtāhuhu Local BoardLocal Board Plan 2023 outcome:

Tauākī whakaaweawe Māori

Māori impact statement

45. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

46. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

47. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

48. There is no direct cost to the council associated with the grant of the renewal of the lease.

49. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023), amending the rent fee for a community lease from $1 per annum to $1,300 plus GST per annum, effective from 1 July 2023.

50. Although the Governing Body adopted the amendments to the guidelines, local boards retain the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

51. If the local board chooses to retain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

52. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

53. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

54. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed lease to Māngere-Ōtāhuhu Local Board Local Board to grant Proposed renewal of lease to Auckland Kindergarten Association at 27 Fort Richard Road, Ōtāhuhuat 27 Fort Richard Road, Ōtāhuhu 1062.

55. Renewing the lease will provide the group with security of tenure. Ongoing maintenance of the building will be covered by the tenant

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. Auckland Kindergarten Association has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the group a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

57. Should the local board resolve not to grant the proposed community lease, group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

Ngā koringa ā-muri

Next steps

58. If the local board resolves to grant the renewal of the lease, staff will work with Auckland Kindergarten Association to finalise the agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Site Plan - 27 Fort Richard Road, Ōtāhuhu
b	GIS Aerial View of Auckland Council’s Hazard Map - 27 Fort Richard Road, Ōtāhuhu

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb – Head of Property Management

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

Grant Ōtāhuhu & District Highland Pipe Band Incorporated a renewal of its lease at 25A Fort Richard Road, Ōtāhuhu

File No.: CP2025/20473

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Māngere-Ōtāhuhu Local Board to Grant Ōtāhuhu & District Highland Pipe Band Incorporated a renewal of its lease at 25A Fort Richard Road, Ōtāhuhu 1062.

Whakarāpopototanga matua

Executive summary

2. Ōtāhuhu & District Highland Pipe Band Incorporated seeks a renewal of its lease to continue occupation and operation from the group-owned building located at 25A Fort Richard Road, Ōtāhuhu 1062.

3. The group currently holds a ground lease, the initial term reached expiry on 31 July 2024, and the group has applied for its renewal term. The lease commenced on 1 August 2014 for a 10-year term with one 10-year right of renewal.

4. Consideration of the progression of the renewal of these leases was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2025-2026 at its 18 June 2025 local board meeting (resolution number MO/2025/90). This lease item was 4230 within this adopted programme.

5. Ōtāhuhu & District Highland Pipe Band Incorporated has provided all required information, including financials, showing that it has sufficient funds and it is being managed appropriately. The group has all the necessary insurance cover, including public liability insurance, in place.

8. Note staff findings from the site visit did not indicate any renewal/improvements have been undertaken on the premises. All maintenance and operational costs are borne by the relevant group.

9. Staff recommend that the renewal of the lease be granted to Ōtāhuhu & District Highland Pipe Band Incorporated, as the group has satisfied all the conditions for renewal.

10. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tuku / grant Ōtāhuhu & District Highland Pipe Band Incorporated a renewal of its lease agreement dated 1 August 2024 for 1476 square meters (more or less) of land held in fee simple by Auckland Council, subject to the Local Government Act 2002, legally described as Part Land Claim 269A Fairburns Grant on Deposited Plan 9538, comprised in Record of Title NA237/183 (North Auckland Registry) and Attachment A – site plan to the agenda report, subject to the following terms and conditions::

i. term – 10 years, commencing 1 August 2024 and expiring 31 July 2034

ii. rent - $1,300 plus GST per annum

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

12. Consideration of the progression of the renewal of these leases was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2025-2026 at its 18 June 2025 local board meeting (resolution number MO/2025/90). This lease item was 4230 within this adopted programme.

13. The activity of the tenant and users of the premises supports the Māngere-Ōtāhuhu Local Board Plan 2023 outcome: Our Community

“We are home to the largest population of Pacific people in Auckland. We also have a high proportion of Māori residents and growing ethnic diversity. That diversity means we need dynamic spaces and facilities. Our venues, local parks and open spaces must provide for the ever-changing experiences of our residents now and in the future. We will do this this by partnering with mana whenua and our wider community.”

Land, building, and lease

14. The land that Ōtāhuhu & District Highland Pipe Band Incorporated occupies at Sturges Park is legally described as:

· Part Land Claim 269A Fairburns Grant on Deposited Plan 9538, comprised in Record of Title NA237/183 (North Auckland Registry)

15. The group currently holds a ground lease, the initial term reached expiry on 31 July 2024 and the group has applied for their renewal term. The lease commenced on 1 August 2014 for a 10-year term with one 10-year right of renewal.

16. The leased area is 1476 square meters (more or less).

17. For a group-owned building, all operational and maintenance costs are borne by the lessee.

18. The building is primarily used by the group for activities, including teaching and learning bagpipes and drums. Apart from band practice, the organisation provides the hall for community hire.

Ōtāhuhu and Districts Highland Pipe Band Incorporated

19. Ōtāhuhu and Districts Highland Pipe Band Incorporated's primary activity is teaching and learning bagpipes and drums.

20. The organisation currently has 13 members, and this number varies.

21. The group performs at Christmas parade, ANZAC Parade, Church Performances, Funerals, and Weddings.

22. The organisation funds its activities through membership fees, performances, and fundraising.

23. The Ōtāhuhu and Districts Highland Pipe Band Incorporated maintains the facility for the benefit of the group members as well as the wider community. The building/land/improvements appear to be well-maintained and in a reasonably good condition.

24. Apart from band practice, the organisation provides the hall for community hire.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

25. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. Ōtāhuhu and Districts Highland Pipe Band Incorporated has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

Assessment of the lease application

26. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the association (as tenant) fulfils the renewal conditions of the lease.

27. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a) The tenant has complied with the lease and is not in breach of the current lease.

b) The tenant has provided the requisite written notice to renew the lease.

28. The tenant is not in breach of any of the lease conditions

a) The group has open membership,

b) The tenant’s financial accounts have a surplus with no known contingent liabilities

c) The group sustains its activities predominantly through funding, grants and membership fees.

d) The facility meets the needs of the group and is utilised most days of the week.

29. The Ōtāhuhu and Districts Highland Pipe Band Incorporated has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements.

30. Staff undertook a site visit on 2 July 2025, and at which time, observed that the group was maintaining its building and improvements within its lease area.

Rent review

31. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

32. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to $25 per week.

33. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

34. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1,300 (+GST) per annum.

Local board discretion

35. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

36. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

37. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

38. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

40. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

41. Climate change does have the potential to impact this lease. This is because the group’s building and improvements are located in the floodplain area identified on the Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer)

42. The group has been informed that their building is in a flood-prone area, and they have confirmed that they hold the required insurance cover.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. The proposed renewal of the lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The proposed lease renewal will benefit the community, enabling access to teaching and learning bagpipes and drums.

45. The renewal of the lease was discussed with the local board at its workshop on 6 August 2025. The local board indicated it in principle support for renewing the lease and agreed to increase the rent to $1300 plus GST per annum.

46. The activity of the tenant and users of the premises supports the Māngere-Ōtāhuhu Local Board 2023 outcome: Our Community.

Tauākī whakaaweawe Māori

Māori impact statement

47. As this is a lease renewal, iwi engagement is not required.

Ngā ritenga ā-pūtea

Financial implications

48. There is no direct cost to the council associated with the grant of the renewal of the lease.

49. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023), amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023.

50. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

52. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

53. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300.00 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

54. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed lease to Māngere-Ōtāhuhu Local Board to grant Grant Ōtāhuhu & District Highland Pipe Band Incorporated a renewal of its lease at 25A Fort Richard Road, Ōtāhuhu 1062. Renewing the lease will provide the group with security of tenure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The Ōtāhuhu and Districts Highland Pipe Band Incorporated has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the group a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

56. If the local board resolves to grant the renewal of the lease, staff will work with Ōtāhuhu and Districts Highland Pipe Band Incorporated to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Site Plan
b	GIS Aerial View of Auckland Council’s Hazard Map

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb – Head of Property Manager

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

Local board views on Plan Change 117 (Private) - Māngere 1 Precinct

File No.: CP2025/16998

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on private plan change 117 by Rotokohu Investments Limited for 50 Westney Road, Māngere.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a private plan change request to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change request if local boards provide their views.

3. Rotokohu Investments Limited lodged a private plan change request for 50 Westney Road, Māngere. The purpose of the plan change is to recognise that the current bespoke Māngere 1 Precinct provisions in the AUP relating to the current SPCA activity on the site will become inappropriate with the impending relocation of the SPCA activity from the site. The applicant proposes to change the current Residential-Mixed Housing Urban zoning to Business-Light Industry zoning and with new Māngere 1 Precinct provisions that recognise the site’s location adjoining residential zonings and a school.

4. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to pass a resolution providing its views on the private plan change request. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) provide local board views on private plan change request 117 by Rotokohu Investments Limited for 50 Westney Road, Māngere.

b) appoint a local board member to speak to the local board views at a hearing on the private plan change request

c) delegate authority to the chairperson of the Māngere-Ōtāhuhu Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

5. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on these documents’ contents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (sections 15-16 Local Government (Auckland Council) Act 2009).

6. A private plan change request will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the AUP.

7. If the local board chooses to provide its views, the planner includes local board views verbatim, and addresses those views in the hearing report (and issues raised by submitters).

8. If appointed by resolution, a local board member may present only the local board’s views at the hearing to commissioners, who decide on the private plan change request.

9. This report provides an overview of the private plan change request, and a summary of submissions’ key themes.

10. This report does not recommend what the local board should convey, if the local board expresses its views on the private plan change request. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

11. The private plan change request applies to 50 Westney Road, which is an approximately 4ha site in Māngere. An aerial view of the site and surrounds is shown in Figure 1.

Figure 1: 50 Westney Road and surrounding area

12. The plan change land is currently used primarily by the SPCA for its main Auckland base and animal shelter. The SPCA facility occupies the northern two-thirds of the site. The rear third has been recently developed into an open-air car park which is being used in conjunction with the adjacent site at 5 Verissimo Drive (also owned by the applicant). The site is bounded to the west by residential properties across Westney Road, to the north by the Zayed College for Girls, to the east by residential properties located on Jaylo Place and Naylors Drive and to the south by industrial uses.

13. The land is zoned Mixed Housing Suburban Zone (MHS) Zone with a bespoke Māngere Precinct 1 overlay that recognises the existing SPCA use (see Figure 2). There is an existing heavy vehicle ban on Westney Road from the southern boundary of the plan change site up to Kirkbride Road. This ban was put in place when the industrial land to the south was first zoned and was to restrict heavy vehicle access on the existing section of Westney Road which was already developed with non-industrial activities.

A map of a neighborhood

AI-generated content may be incorrect.

Figure 2: AUP Zoning

14. The applicant states the purpose of the private plan change request is to recognise that the SPCA intends to move out of the site in 2026 to a consented a new facility in Puhinui Road. The existing Māngere 1 Precinct is specifically tailored for the SPCA use and would no longer be appropriate once the SPCA has vacated the subject land.

15. The applicant considers the appropriate zoning for the site is LIZ on the basis that the land is no longer required for the activities set in the precinct and is to be developed for light industrial purposes. Bespoke precinct provisions are proposed (as amended after the Clause 23 stage of processing) which recognise potential effects on neighbouring residential and school activities through extra provisions relating to noise (generally, 55dB Laeq), yards (10m from residential / school boundaries, landscape treatment (planting of yards) and air quality (consent required for what otherwise would be permitted activities in the LIZ). The existing heavy vehicle ban on heavy vehicle movements from the southern boundary of the plan change site up to Kirkbride Road will remain.

16. The applicant has included technical reports that evaluate traffic, urban design, economic, infrastructure, land contamination, trees, archaeology and stormwater effects. Reports and other documents are available from council’s website at: https://new.aucklandcouncil.govt.nz/en/search-results.html#q=PC%20117

17. Council’s planner, and other experts, will evaluate and report on:

· technical reports supplied by the applicant

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Submissions have been made by 13 parties with relief as summarised in Table 1.

Table 1: Submissions received on plan change 117

Submissions	Number of submissions
In support	0
In opposition	7
Neutral or seek amendments	6

19. There are 42 submission points and these raised in submissions include:

· Traffic safety, including trucks (9 submission points)

· Air Quality (5 submission points)

· Noise (4 submission points)

· Ecology (4 submission points)

· Oppose Industrial Zoning (3 submission points)

· Amenity effects (3 submission points)

· Built Form (1 submission point)

· Construction effects (2 submission points)

· Cultural Effects (1 submission point)

· Trees (1 submission point)

· Need for tighter / clearer provisions including for stormwater and increased yards (7 submission points)

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website:

https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc117-sdr.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

21. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

22. Both council’s climate goals (climate adaptation and climate mitigation) are relevant and align with the requirementfor RMA decision-makers to:

· have particular regard to the effects of climate change (section 7(i) RMA), and

· to have regard to any emissions reduction plan and any national adaptation plan prepared under the Climate Change Response Act 2002 (section 74(2) RMA) when preparing or changing a district plan.

23. Consequently, any local board views on climate adaptation and/or climate mitigation will be considered by the plan change decision-makers (who will consider climate change effects even if the local board does not express views on this topic).

24. The land subject to the private plan change request is not currently identified as being subject to natural hazards in council’s geospatial system. Climate change effects are anticipated to worsen the effects of natural hazards.

Local board views - climate

25. The following prompts are included to assist the local board in forming any view should it wish to do so regarding climate mitigation and/or adaptation:

· How will the proposed plan change request impact on greenhouse gas emissions and what is the approach to reduce emissions? Consider in/dependence on private motor vehicle trips, connections to and availability of public transport, walking and cycling infrastructure, or whether a quality compact urban form will result.

· What effect will climate change have over the lifetime of what the proposed plan change enables, and how will these effects be addressed? Will climate risks, such as flooding, increased heat, coastal erosion, or extreme weather events be alleviated or elevated?

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Healthy Waters has some concerns about the future method to be adopted to manage stormwater flows from the site. This may be resolved through the involvement / agreement of an adjoining landowner but in the meantime a Council submission seeks extra provisions to be included in the proposed precinct to inform future resource consent processes.

27. No council controlled organisation has made a submission.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The private plan change request is for 50 Westney Road, Māngere within the Māngere-Ōtāhuhu Local Board area. The site is approximately 170 metres from Kirkbride Road Reserve to the north (over 470m by road).

29. This plan change relates to the Māngere-Ōtāhuhu Local Board area only.

30. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents such as local board plan, local board agreement

· responsibilities and operation of the local board.

31. This report is the mechanism for obtaining local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change request.

Tauākī whakaaweawe Māori

Māori impact statement

32. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori People, well-being of Māori communities or Te Ao Māori (Māori worldview).

33. The applicant has advised council that it contacted the following iwi authorities when it prepared the private plan change:

· Ngāti Tamaoho

· Ngaati Te Ata Waiohua

· Ngāi Tai ki Tāmaki,

· Ngāti Maru,

· Ngāti Tamaterā,

· Waikato – Tainui,

· Ngāti Whanaunga,

· Ngāti Whātua Ōrākei,

· Te Ākitai Waiohua,

· Te Kawerau ā Maki,

· Te Ahiwaru – Waiohua

34. Ngaati Te Ata Waiohua has made a submission opposing the plan change, seeking to be better informed and that a cultural impact assessment be prepared by Ngaati Te Ata Waiohua.

35. The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi. The private plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance (2021) and Māori Plan (2017, Houkura Independent Māori Statutory Board).

Ngā ritenga ā-pūtea

Financial implications

36. The private plan change request does not pose any financial implications for the local board’s assets or operations.

37. Costs associated with processing the private plan change request will be recovered from the applicant. Impacts on infrastructure arising from the private plan change request, including any financing and funding issues will be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The local board will be unable to provide its views and preferences on the private plan change, if it does not pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

39. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40. The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

41. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

42. The planner will advise the local board of the decision on the private plan change request by

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Nicholas Lau - Senior Policy Planner

Authorisers

Celia Davison - Manager Planning - Central/South

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

Māngere East Cycling Improvements – Stage 2 Investigation Closeout

File No.: CP2025/20022

Te take mō te pūrongo

Purpose of the report

1. To seek support from the local board for Auckland Transport (AT) to progress the Favona to Ōtāhuhu cycling connection to detailed design. This phase will include preliminary design and public consultation.

Whakarāpopototanga matua

Executive summary

2. AT is seeking the Māngere-Ōtāhuhu Local Board’s support to initiate the detailed design phase for the Favona to Ōtāhuhu Cycle Link. The Favona to Ōtāhuhu cycle link is part of the package of cycleways recommended in the Māngere East Cycling Improvements business case, which was developed in close collaboration with the Māngere-Ōtāhuhu Local Board, mana whenua and key community stakeholder in 2021 and 2022; and approved by the AT Board in 2022.

3. The Favona to Ōtāhuhu Link will complete the cycling connection between Māngere and Ōtāhuhu, when combined with the Māngere to Favona Cycle Link that recently completed public consultation (in May/June 2025).

4. The final connection of the recommended Māngere East Cycling network– the Favona to Papatoetoe link, is still subject to further key stakeholder engagement. The timeline for this project’s next phase will be reviewed with the Local Board’s input later.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tautoko / support Auckland Transport progressing the Favona to Ōtāhuhu cycling connection (via Harania Link, part of Favona Road, James Fletcher Drive and Kahu Street) to detailed design, beginning with preliminary design and public consultation in 2026

b) tuhi tīpoka / notes that the Favona to Papatoetoe link (via Blake Street, Vine Street, and Gray Ave) is an important connection in the Māngere East Cycling network, however, is still subject to further key stakeholder engagement. The timeline for this project’s next phase will be reviewed with the Local Board’s input later.

Horopaki

Context

5. The Māngere East Single Stage Business Case for Cycling (Māngere East Cycling Improvements business case) was initiated in February 2021 and completed in June 2022. The business case outlined a preferred programme of infrastructure and non-infrastructure (customer growth) initiatives costing $58 million, with an expected Benefit Cost Ration (BCR) of over 2.

6. Given the significant scale of investment, the programme of cycling improvements was split into two stages with three links (outlined in Figure 1):

a) Stage 1, the Māngere to Favona Link, and

b) Stage 2, the Favona to Ōtāhuhu Link; and the Favona to Papatoetoe Link.

Figure 1: Māngere East Cycling Improvements

7. In June 2025, AT completed the preliminary design and public consultation phase of the Stage 1 - Māngere to Favona Link.

8. Over the last 12 months, AT has been completing the concept designs for the two Stage 2 links and are now able to take one of those, the Favona to Ōtāhuhu Link, to detailed design.

9. The Favona to Papatoetoe Link is an important connection in the cycle network, however, is still subject to further key stakeholder engagement. AT will therefore come back to the Local Board prior to progressing the proposal further.

Tātaritanga me ngā tohutohu

Analysis and advice

10. In early 2025, AT heard from the local board and its community partner, Triple Teez, that completing a cycling connection between Māngere and Ōtāhuhu is a priority for the community. Ōtāhuhu has a train station that provides fast and frequent train services to the city center/north, south and east. The train frequency will improve even more with the opening of the City Rail Link next year.

11. Support for this connection was further established with a question in the recent (May/June 2025) Māngere to Favona public consultation about the relative priority of the two onward routes from that link (Favona to Ōtāhuhu Link or Favona to Papatoetoe Link). Most respondents favoured the Favona to Ōtāhuhu Link connection as a priority.

12. The Favona to Ōtāhuhu Link has been designed as an off-road connection. Draft concept designs, as presented to the Local Board in August 2025, are provided in Attachment A. It is comprised of three main sections: (1) the Harania link, an off-road path and new bridge connection to the recently consulted Māngere to Favona link; (2) a shared path connecting the Norana Pathway to the Harania Link, and (3) an off-road cycleway with sections of shared path on James Fletcher Drive and Kahu Street, connecting to the station overbridge.

13. In addition to the local board, AT has presented the concept design for the Favona to Ōtāhuhu link to a range of other stakeholders with their feedback as follows:

1) Mana Whenua – no opposition expressed, but would like to see opportunities for Mana Whenua to continue to be involved in the next project phase

2) community partners Triple Teez and CycŌtāhuhu – strong support for the route and facility

3) some of the key businesses on James Fletcher Drive – support or no opposition

4) freight and heavy haulage groups – feedback summarised below.

14. The freight and heavy haulage groups were initially concerned about any cycle project that sought to reallocate road space from vehicles. However, most of their concerns were alleviated when the off-road concept design was presented. AT will continue to work with this group as the design progresses.

15. Based on the engagement to-date, AT considers there is a good level of community support for the Favona to Ōtāhuhu cycling link.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. If delivered, the Māngere East Cycling network will directly contribute to more people choosing to make trips by bike, reducing reliance on private vehicles and kilometres travelled by car.

17. The Māngere East Cycling Improvements business case outlined that the recommended network has a modelled annual reduction of 220 tonnes of CO² emissions by 2033 and increases mode share of trips to work to 4% and trips to education to 6.5%. These increases in cycling mode share - resulting in a total cycling and micromobility trip share of 3.5% in Māngere East - contribute towards the pathway included in the TERP ‘Supercharge walking and cycling’ Transformation Area which seeks a 17% total trip share by cycling and micromobility by 2030.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. AT has been working with Auckland Council and Healthy Waters throughout the project to ensure alignment of projects and efficient delivery. This collaboration led to a change in route for the Harania Stream connection to align with Healthy Waters investment.

19. Engagement with other parts of the Council group will continue as required through the investigation phase.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. During the concept design phase, the local board was kept informed of this project and views sought. Most recently the proposed links and concept designs were presented to the local board at workshops on 6 August and 27 August 2025.

Tauākī whakaaweawe Māori

Māori impact statement

21. Mana whenua are project partners and provided input to the development of the business case via regular monthly hui at the AT Southern Hui forum. Most recently the proposed links and concept designs were presented to Mana Whenua on 28^th August 2025.

Ngā ritenga ā-pūtea

Financial implications

22. There are no financial implications for the local board in endorsing the project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. There is a risk that co-funding from NZTA for the delivery phase is not available in subsequent Regional Land Transport Plan (RLTP) periods. This may lead to a rationalisation of the wider cycling programme and delivery of this project may be at risk.

Ngā koringa ā-muri

Next steps

24. The next step is to procure professional services to undertake the detailed design phase of the Māngere East Cycling Improvement - Favona to Ōtāhuhu Link.

25. The Detail Design project team will continue to collaborate with the Local Board during the detailed design phase. This will begin with the preliminary design and public consultation, scheduled for 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Draft concept designs as presented to the local board on 27 August 2025.

Ngā kaihaina

Signatories

Authors

Ella Davis, Principal Transport Planner, Active Modes Infrastructure & Planning

Authorisers

Ben Stallworthy – Elected Members Relationship Partner Manager – Auckland Transport

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

Gray Avenue Papatoetoe corridor improvements.

File No.: CP2025/20024

Te take mō te pūrongo

Purpose of the report

1. AT is seeking the board’s formal endorsement of its proposal to improve safety for pedestrians, cyclists, and drivers along the high-risk corridor of Gray Avenue Papatoetoe.

Whakarāpopototanga matua

Executive summary

2. Gray Avenue is part of Auckland Transport’s (AT) Road Safety Engineering Programme, which is a safety improvement programme that aims to prioritise safety on high-risk locations in Auckland’s road network. Based on latest available data, between 2020 and 2024, there have been 58 reported crashes, including 1 serious injury crash and 15 minor injury crashes along this corridor. The majority of the crashes were vehicles losing control on bends or straight sections along Gray Avenue. There have been an additional 8 reported crashes in 2025.

3. AT would like to seek approval from the Māngere-Ōtāhuhu Local Board to have confidence to proceed with the proposed corridor improvement design.

4. Should the Māngere-Ōtāhuhu Local Board resolve to support the proposal Auckland Transport will carry out public consultation and engage with the affected community.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) tautoko / support the proposed road safety improvements on Gray Avenue, Papatoetoe.

Horopaki

Context

5. Gray Avenue is part of the Auckland Transport’s Road Safety Engineering Programme, which is a safety improvement programme that aims to prioritise safety on high-risk locations in Auckland’s road network.

6. The current Māngere-Ōtāhuhu LBP (2023) sets the outcome “Accessible and safe transport for all” and explicitly says the board will “work with Auckland Transport to design our public transport system, walking and cycling infrastructure” and to bring forward projects that improve safety. That gives AT a locally endorsed mandate and priorities to respond to.

7. AT’s Road Safety Programme Business Case underpins a 10-year engineering programme to cut deaths and serious injuries; this is the technical engine that delivers infrastructure including raised crossings, roundabouts, speed-management changes, and safer school streets in line with board outcomes.

Tātaritanga me ngā tohutohu

Analysis and advice

8. At the time of writing this report, Auckland Transport have planned to present the project to the Māngere-Ōtāhuhu local board on 10 August 2025.

9. The proposed safety project on Gray Avenue spans two local board areas, Māngere-Ōtāhuhu and Ōtara-Papatoetoe, shown in the maps below:

10. The Corridor is classified as a high-risk corridor based on the crash history and NZTA’s Urban Kiwirap risk assessment.

11. The corridor carries a traffic volume of around 10,000 vehicles per day and with an operating speed of 51 – 53 km/h.

12. There were 57 reported crashes between 2020 and 2024 with 16 injury crashes. There was 1 serious crash and 15 minor crashes.

13. In 2025 there have been 8 reported crashes. 2 of these were serios crashes and 2 were minor crashes.

14. The proposed project will lower the operating speed of the corridor by through installing 4 roundabouts.

15. The mini roundabout at the intersection of Gray Avenue and Wedgwood Avenue with include side islands and central islands to provide deflection and reduce speed. The roundabout will be situated within the existing kerb line and will result in the loss of 10 on-road parking spaces.

16. The mini roundabout at the intersection of Gray Avenue and Rosella Road will have side islands and central islands to provide deflection and reduce speed. It will provide pedestrian crossings where feasible. The roundabout will be situated within the existing kerb line and will result in the loss of 11 on-road parking spaces.

17. The mini roundabout at the intersection of Gray Avenue and Landon Avenue will have side islands and central islands to provide deflection and reduce speed. It will provide pedestrian crossings where feasible. The roundabout will be situated within the existing kerb line and will result in the loss of 16 on-road parking spaces. Please note that that design will need to be revised to align with AT Metro’s bus stop upgrade proposal.

18. The mini roundabout at the intersection of Gray Avenue and Milton Road will have side islands and central islands to provide deflection and reduce speed. It will provide pedestrian crossings where feasible. The roundabout will be situated within the existing kerb line and will result in the loss of 16 on-road parking spaces. Please note that that design will need to be revised to align with AT Metro’s bus stop upgrade proposal.

19. In total 43 on street parking space will need to be removed to install the proposed roundabouts.

Intersection	Proposed Parking Loss
Wedgwood Ave/Gray Ave	10
Rosella Road/Gray Ave	11
Landon Ave/Gray Ave	16
Milton Road/Gray Ave	16

20. AT’s representative presented the proposal to the Ōtara-Papatoetoe Local Board on 1 July 2025, and in general, the Ōtara-Papatoetoe Local Board supports the proposal.

21. AT previously considered installing vertical speed calming devices (speed humps) along Gray Avenue; however, this option was discarded due to concerns about potentially diverting traffic to neighboring streets. Additionally, Gray Avenue is a bus route and collector road, which makes speed humps undesirable.

22. As part of our standard approach, the traffic modelling of the implementation was reviewed, and it is not expected to cause significant delays at the intersections.

23. AT wish to go out for public and internal consultation in August/September 2025.

24. AT will respond to feedback in October 2025.

25. AT will begin the detailed design phase in late 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities. This project supports those outcomes.

27. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

28. This project is likely to increase walking mode share by allowing safer connections on foot.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Wider Council group have not been consulted as this project is specific to the Road Controlling Authority (RCA).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. A workshop is scheduled with the Māngere-Ōtāhuhu Local Board on 10 September 2025 to present the proposed project. At the time of writing this report, this workshop has not yet taken place.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

32. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

33. This decision has no financial implications for Māngere-Ōtāhuhu Local Board because Auckland Transport funds all projects and programmes mentioned in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There will be parking loss at the four intersections due to the installation of roundabouts and pedestrian crossings, as well as providing sufficient visibility for pedestrians. AT recognises that parking is a valuable local resource and will ensure that parking losses are minimised as much as possible.

35. There may be some negative sentiment during construction as the road may need detours or closures whilst work is being undertaken.

36. Slowing vehicles whilst being an intent of the project, may carry a negative sentiment from some motorists wanting to travel unimpeded.

Ngā koringa ā-muri

Next steps

37. If there is Local Board support for this project, public consultation is likely to be undertaken in October 2025, with construction likely to begin by mid-2026.

38. The Local Board will receive further updates throughout the consultation and construction phases.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Gray Avenue Consultation Drawings

Ngā kaihaina

Signatories

Author

Alex Elton-Farr - Elected Member Relationship Partner

Authorisers

John Gillespie - Head Stakeholder & Community Engagement

Victoria Villaraza - Local Area Manager

No.	Title	Page
a	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill

Māngere-Ōtāhuhu Local Board

17 September 2025

Māngere-Ōtāhuhu Local Board Annual Report 2024/2025

File No.: CP2025/19862

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Māngere-Ōtāhuhu Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whai / adopt the draft 2024/2025 Māngere-Ōtāhuhu Local Board Annual Report as set out in Attachment A, tabled at the meeting

b) tuhi ā-taipitopito / note that any proposed changes to the Māngere-Ōtāhuhu Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Manoj Rathod - Lead Fianacial Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan - General Manager Financial Advisory

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

17 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20114

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Māngere-Ōtāhuhu Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Māngere-Ōtāhuhu Local Board in this current term is scheduled for Wednesday 17 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting 17 September 2025 and the end of term (18 October 2025)

b) tuhi ā-taipitopito / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c) tuhi ā-taipitopito / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Guinness - Elections Programme Senior Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts - Head of Governance Programmes and Policies

Lou-Ann Ballantyne - General Manager Governance and Engagement

Victoria Villaraza - Local Area Manager

No.	Title	Page
a	Māngere-Ōtāhuhu Local Board Workshop Record - 6 August 2025
b	Māngere-Ōtāhuhu Local Board Workshop Record - 13 August 2025
c	Māngere-Ōtāhuhu Local Board Workshop Record - 27 August 2025
d	Māngere-Ōtāhuhu Local Board Workshop Record - 3 September 2025
e	Māngere-Ōtāhuhu Local Board Workshop Record - 10 September 2025

Chairperson	Tauanu’u Nick Bakulich
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Harry Fatu Toleafoa
	Joe Glassie-Rasmussen
	Makalita Kolo
	Christine O'Brien
	Papaliitele Lafulafu Peo, JP