Agenda of Rodney Local Board - Wednesday, 17 September 2025

Rodney Local Board

17 September 2025

ITEM TABLE OF CONTENTS PAGE

1 Nau mai | Welcome 5

2 Ngā Tamōtanga | Apologies 5

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5

5 He Tamōtanga Motuhake | Leave of Absence 5

6 Te Mihi | Acknowledgements 5

7 Ngā Petihana | Petitions 5

8 Ngā Tono Whakaaturanga | Deputations 5

8.1 Deputation: Pūhoi Vision and Action 5

8.2 Deputation: Northern Action Group 6

8.3 Deputation: North Omaha Erosion Protection Group 6

8.4 Deputation: Muriwai Environmental Action Community Trust 6

8.5 Deputation: Warkworth Hockey Turf Charitable Trust 7

9 Te Matapaki Tūmatanui | Public Forum 7

9.1 Public Forum: Baddeleys & Campbells Beach Tennis Club 7

9.2 Public Forum: Support your local Wellsford 7

9.3 Public Forum: Warkworth Football Club 8

10 Ngā Pakihi Autaia | Extraordinary Business 8

11 Mahurangi Community Sport and Recreation Collective Incorporated termination of its licence to occupy for land at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth 9

12 Proposed new licence to occupy to Mahurangi Community Sport and Recreation Collective Incorporated for land at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth 15

13 Renewal of existing lease to Warkworth Hockey Turf Charitable Trust and proposed lease for additional premises at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth 25

14 Grant Baddeleys & Campbells Beach Tennis Club Incorporated a renewal of its lease for land at Baddeleys Beach Reserve, 1 Baddeleys Beach Road, Tawharanui Peninsula 41

15 Grant Muriwai Environmental Action Community Trust a new licence to occupy for land on which its plant nursery facility is located at Muriwai Village Green, Jack Butt Lane, Muriwai 53

16 Proposed lease and access licence at 18 Oraha Road, Huapai to Watercare Services Limited 69

17 Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill 77

18 Kōkiri Report: Local Board Transport Capital Fund projects ready for construction 83

19 Auckland Transport Kōkiri / Local Board Transport Agreement quarterly update - September 2025 127

20 New private road names at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stages 3B, 3C and 3D) 143

21 2025 Local Government Elections - meetings and decision-making until new local board members make their declarations 155

22 Kumeū-Huapai triangle neighbourhood park facilities - proposed concept design 159

23 Rodney Local Board Annual Report 2024/2025 253

24 Rodney Ward Councillor update 269

25 Rodney Local Board workshop records 279

26 Valedictory reflections: end of term address 291

27 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Rodney Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday 20 August 2025, and the extraordinary minutes of its meeting, held on Wednesday 27 August 2025, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Pūhoi Vision and Action

Te take mō te pūrongo

Purpose of the report

1. Sarah Churchouse from Pūhoi Vision and Action has requested a deputation to discuss recovery planning.

2. A presentation and supporting information have been provided and are included as Attachments A and B to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Churchouse for her presentation and attendance at the meeting.

8.2 Deputation: Northern Action Group

Te take mō te pūrongo

Purpose of the report

1. Bill Foster, Peter Sinton and David Stott from Northern Action Group have requested a deputation to present a proposal for a community led development plan for Warkworth/Mahurangi.

2. A presentation and supporting information have been provided and are included as Attachments A and B to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Foster, Mr Sinton and Mr Stott for their presentation and attendance at the meeting.

8.3 Deputation: North Omaha Erosion Protection Group

Te take mō te pūrongo

Purpose of the report

1. Norm Thompson and Andrew Holden from North Omaha Erosion Protection Group have requested a deputation to discuss coastal erosion management.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Thompson and Mr Holden for their presentation and attendance at the meeting.

8.4 Deputation: Muriwai Environmental Action Community Trust

Te take mō te pūrongo

Purpose of the report

1. Richard Wright and Michael Fitchett from Muriwai Environmental Action Community Trust have requested a deputation to discuss their licence to occupy and provide an update on their activities.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Wright and Mr Fitchett for their presentation and attendance at the meeting.

8.5 Deputation: Warkworth Hockey Turf Charitable Trust

Te take mō te pūrongo

Purpose of the report

1. Brett Illingworth from Warkworth Hockey Turf Charitable Trust has requested a deputation to discuss their lease renewal.

2. Supporting information has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Illingworth for his presentation and attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum: Baddeleys & Campbells Beach Tennis Club

Te take mō te pūrongo

Purpose of the report

1. Craig Jones from Baddeleys & Campbells Beach Tennis Club has requested Public Forum time to discuss their lease renewal.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Jones for his attendance at the meeting.

9.2 Public Forum: Support your local Wellsford

Te take mō te pūrongo

Purpose of the report

1. Melissa Wallace from Support your local Wellsford has requested Public Forum time to discuss coastal vegetation.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Ms Wallace for her attendance at the meeting.

9.3 Public Forum: Warkworth Football Club

Te take mō te pūrongo

Purpose of the report

1. George Moore from Warkworth Football Club has requested Public Forum time to update the local board on their membership growth and challenges they are facing.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakamihi / thank Mr Moore for his attendance at the meeting.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Letter setting out transfer of one port-a-com	11
b ⇩	Site plan showing licence to occupy area	13

Rodney Local Board

17 September 2025

Proposed new licence to occupy to Mahurangi Community Sport and Recreation Collective Incorporated for land at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth

File No.: CP2025/18958

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Rodney Local Board to grant Mahurangi Community Sport and Recreation Collective Incorporated a new licence to occupy for land at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. Since 2015, Mahurangi Community Sport and Recreation Collective Incorporated (the collective) has had a series of licences to occupy for land at Warkworth Showgrounds Reserve. The purpose of the licence to occupy was for the siting of two port-a-coms used for dry storage and change rooms, respectively.

3. The port-a-coms are an interim measure until the collective’s proposed multi-sports complex is constructed and operational on the site.

4. Initially, the licences were granted on an annual basis. In 2021, the local board granted the collective a licence for two years with a right of renewal for two years (resolution RD/2021/245). The licence to occupy agreement expired on 28 February 2025 and has been holding over on a month-to-month basis on its existing terms and conditions, since.

5. One port-a-com is located adjacent to the Mahurangi Rugby Club Incorporated clubhouse and the second port-a-com is located adjacent to the Warkworth Hockey Turf Charitable Trust’s (the trust) turf.

6. With regard to the port-a-com located adjacent to the trust’s hockey turf, the collective has transferred ownership to the trust. As a consequence of the collective’s licence expiring (for the land on which the two port-a-coms are located), coupled with its transfer of one port-a-com to the trust, staff has recommended that the council terminate the licence. Staff has dealt with the termination of the expired licence in a separate report.

7. The collective has formally applied to the council for a new licence to occupy. The collective has a strong committee, sufficient funds to meet its liabilities, is managed appropriately, meets the criteria as a community licensee and carries all necessary insurance cover.

8. The land on which the port-a-com is sited is classified as recreation reserve and subject to the provisions of the Reserves Act 1977. The land classification legally supports the grant of a new licence to occupy to the collective.

9. Warkworth Showgrounds Reserve land is subject to an encumbrance in favour of the Warkworth Agricultural and Pastoral Society Incorporated (the society). All lease and licence to occupy agreements for any part of the reserve must accommodate the encumbrance and underlying rights of the society. Staff engaged with the society’s key committee members about the proposed new licence. Feedback received from the society’s committee was supportive of the proposal.

10. The collective is not obliged to enter into a community outcomes plan for this occupancy arrangement. The occupancy arrangements are temporary and secondly, community outcome plans are already in place with the relevant existing lessees on the reserve that essentially, comprise part of the collective.

11. This licence to occupy project is in addition to the projects listed on the Community Directorate, Parks and Community Facilities Department 2025/2026 work programme as approved by the local board at its business meeting of 18 June 2025 (resolution RD/2025/109).

12. This report recommends the local board grant the collective a new community licence to occupy for the footprint of land on which the collective’s remaining port-a-com is sited at Warkworth Showgrounds Reserve.

13. Staff has recommended a term of tenure of five years with an early termination clause providing the council with the ability to serve the collective with 12 months’ notice to remove the port-a-com, should the collective’s proposed multi-sports complex be constructed and operational on the site, during the term.

14. If the local board resolves to grant the licence to occupy, staff will work with the collective to finalise the licence agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant Mahurangi Community Sport and Recreation Collective Incorporated under section 54(1)(b) of the Reserves Act 1977, a licence to occupy for for land comprising 21.6 square metres (more or less) legally described as as Section 2, Survey Office Plan 509338 on which its port-a-com is located at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth (Attachment A to the agenda report – site plan) subject to the following terms and conditions:

i) term – five years, commencing 22 September 2025

ii) rent – $1300.00 plus GST per annum

iii) inclusion of an early termination clause in the licence to occupy agreement providing the council as licensor with the ability to serve the Mahurangi Community Sport and Recreation Collective Incorporated as licensee with 12 months’ notice to remove its port-a-com

iv) inclusion of a clause to record Warkworth Agricultural and Pastoral Society Incorporated rights under the encumbrance.

b) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

15. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

16. In May 2021, the local board granted the collective a licence for two years with a right of renewal for two years (resolution RD/2021/245). The licence to occupy agreement expired on 28 February 2025 and has been holding over on a month-to-month basis on its existing terms and conditions, since.

17. The collective has transferred ownership of one of its two port-a-coms to the trust. The collective has formally applied to the council for a new licence to occupy for the land on which its remaining port-a-com is located.

Land

18. Most of the land comprising the reserve is held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, for recreation purposes. The parcel on which the subject port-a-com is sited is classified as recreation reserve and subject to the provisions of the Reserves Act 1977.

19. The land classification legally supports the grant of a new licence to occupy to the collective. Similarly, the licence is contemplated and in conformity with the Rodney Local Parks Management Plan adopted in 2023 (resolution RD/2023/100).

The Mahurangi Community Sport and Recreation Collective Incorporated

20. Mahurangi Community Sport and Recreation Collective Incorporated was incorporated under the Incorporated Societies Act 1908 on 26 November 2008. The collective’s objects contained within its constitution include the following:

· to encourage and promote all sports and the welfare of sportspersons

· to promote and encourage increased levels of physical activity and participation in community sport in the Mahurangi region

· to promote a sense of community through physical activity and sport by the development of a central sports hub

· to promote an umbrella organisation for all clubs to work together.

21. At its inception in 2008, the collective comprised five founding clubs (rugby, hockey, football, netball and athletics). Since 2008, the collective has expanded its objects to focus on representing the interests of the majority of the users on the Warkworth Showgrounds Reserve.

22. As a result, the collective has acted as the major community advocate of the development of the Warkworth Showgrounds Reserve on behalf of several sports, initially including gymnastics, netball, hockey, soccer and rugby. Currently, the collective comprises 12 paid up member clubs which equates to approximately 3000 members.

23. The collective also engages with and enlists many other groups such as athletics, tai chi, pickleball, basketball, tennis squash and croquet at its community events. As such, it has excellent exposure across an extensive range of sport and recreational activities in the wider Warkworth area.

24. The collective is not obliged to enter into a community outcomes plan for this occupancy arrangement. The occupancy arrangements are temporary and secondly, community outcome plans are already in place with the relevant existing lessees on the reserve that essentially, comprise part of the collective.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

25. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for licences to occupy is an initial term of five years with one right of renewal for five years.

26. Historically, the local board granted licences on an annual basis. In 2021 in the interests of lifting the administrative burden for the collective’s committee members (volunteers), staff recommended that the local board granted a licence for one term of two years with a right of renewal for two years. The licence to occupy agreement expired on 28 February 2025 and has been holding over on a month-to-month basis on its existing terms and conditions, since.

27. In this instance, staff has recommended the local board grant the licence for one term of five years with an early termination clause providing the council with the ability to serve the collective 12 months’ notice to remove its port-a-com should its proposed multi-sports complex be constructed and operational on the site, during the term.

Reserves Act considerations

28. Most of the land comprising the reserve is held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, for recreation purposes. The parcel on which the port-a-com is sited is classified as recreation reserve and subject to the provisions of the Reserves Act 1977.

29. The land classification legally supports the grant of a new licence to occupy to the collective. Similarly, the licence is contemplated and in conformity with the Rodney Local Parks Management Plan adopted in 2023 (resolution RD/2023/100). As the collective’s activities are contemplated and in conformity with the plan, council staff were not required to publicly notify the proposed new licence to occupy.

Requirement for the port-a-com

30. The netball club requires somewhere to store their kit and equipment and there is no other available facility on the wider site they can use, hence a port-a-com is used. Ultimately the clubs will utlilise the new multi-sports complex once it is constructed and operational.

Assessment of the licence to occupy application

31. The collective has submitted a comprehensive application supporting its request for a new licence to occupy and is able to demonstrate its ability to manage and maintain its port-a-com.

32. The collective has all necessary insurance cover, including public liability insurance.

33. The following table contains brief details on the collective’s latest financials for the year ended 31 March 2024. While the financials show a loss, the collective has adequate reserves in its bank account to show financial stability.

Table 1: Financials

Income for the financial year ended 31 March 2024	Expenses for the financial year ended 31 March 2024	Revenue less expenses for the financial year ended 31 March 2024
$10,498	$20,924	$(10,426)

34. The collective’s largest recorded expense for the financial year ended 31 March 2024 was in the amount of $19,218. This was for payments relating to the multi-sport complex.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

36. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

37. Climate change does not have the potential to impact the licence to occupy area. This is because the collective’s port-a-com is located clear of flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment B to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Relevant cross-council staff have been consulted on the proposed new lease. The table below contains detailed feedback:

Table 2: Wider council team feedback

Relevant team	Feedback
Sport and Recreation Lead, Parks and Community Facilities	I have no objections to the request and your recommendations. The multi-sport building project if it goes to plan, will likely mean these leases won’t see out the five years but good to have.
Parks and Places Specialist, Parks and Community Facilities	No problems at all from a parks services perspective regarding the below proposal. It makes sense to have these interim measures in place until more permanent facilities can be established.
Facilities Manager, Area operations, Rodney, Parks and Community Facilities	I support this. Nothing further to add.
Service and Asset Planning Specialist, Service Investment and Programming, Policy Planning and Governance	No issues my end.

39. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. This licence to occupy project is in addition to the projects listed on the Community Directorate, Parks and Community Facilities department 2025/2026 work programme as approved by the local board at its business meeting of 18 June 2025. (resolution RD/2025/109).

41. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (“our people support each other, have what they need to live well and are able to adapt to change”) and ‘Our Community’ (“our community facilities, libraries and parks are great places to connect, play and learn”).

42. A new licence to occupy would afford the collective with security of tenure and provide for an ongoing alternative facility needed by the netball players.

Tauākī whakaaweawe Māori

Māori impact statement

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2024 - 2034, the Unitary Plan, and local board plans.

44. Staff engagement with mana whenua has been recently undertaken during the preparation of the Local Parks Management Plan process. As the Local Parks Management Plan was adopted in July 2023, staff did not undertake fresh engagement with mana whenua about the licence to occupy proposal.

Ngā ritenga ā-pūtea

Financial implications

45. There is no direct cost to the council associated with the grant of a new licence to occupy. The collective will continue to take responsibility for all operational and renewal costs involved with its port-a-com located on Warkworth Showgrounds Reserve.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. Should the local board resolve not to grant the collective a new licence to occupy, this will negatively impact the netball players as they would not have a space to store their kit and equipment. This would have an adverse impact on the achievement of the respective local board plan outcomes ‘Our People’ and ‘Our Community’.

Ngā koringa ā-muri

Next steps

47. If the local board resolves to grant the proposed licence, staff will work with the collective to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	21
b ⇩	GIS aerial view from Auckland Council's Hazard Viewer	23

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - Head of Property Management

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Renewal of existing lease to Warkworth Hockey Turf Charitable Trust and proposed lease for additional premises at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth

File No.: CP2025/18490

Te take mō te pūrongo

Purpose of the report

1. To grant Warkworth Hockey Turf Charitable Trust a renewal of its existing lease and a lease for additional premises for land at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth.

Whakarāpopototanga matua

Executive summary

2. At its business meeting of 12 November 2012, the Rodney Local Board granted Warkworth Hockey Turf Charitable Trust (the trust) an agreement to lease for land to construct its hockey turf and associated improvements at Warkworth Showgrounds Reserve and a lease to take effect on practical completion of the hockey turf and associated improvements (resolution RD/2012/254).

3. The lease commenced 22 March 2015, providing for an initial term of tenure for 10 years with one right of renewal for 10 years effecting final expiry 21 March 2035. The trust has formally applied to the council to exercise its right of renewal.

4. The lease agreement contains a rent review provision. This allows for the rental to be reviewed at the date of the renewal period. To align with the revised fees and charges under the Community Occupancy Guidelines (updated 1 July 2023), staff recommended that the rent be increased from $1.00 plus GST per annum (if demanded) to $1300.00 plus GST per annum, in accordance with the guidelines.

5. The trust is a member of the Mahurangi Community Sport and Recreation Collective Incorporated (the collective) who has a licence to occupy with the council for land at the Warkworth Showgrounds Reserve for the location of its two port-a-coms.

6. The purpose of the port-a-coms is for dry storage and appropriate changing rooms for users of the reserve until such time until the collective’s planned multi-sports facility on the reserve is constructed and operational. One port-a-com is located adjacent to the Mahurangi Rugby Club Incorporated clubhouse and the second port-a-com is located adjacent to the trust’s hockey turf.

7. With regard to the port-a-com located adjacent to the trust’s hockey turf, the collective has transferred ownership to the trust. Consequently, the trust has requested a lease for additional premises for the land on which the port-a-com is located.

8. A lease variation that increases the area of the premises acts as a surrender and re-grant of the original lease. Due to this common law principle, to enable the trust to formally occupy the area on which the subject port-a-com is located, it is recommended that a lease for additional premises be granted. This agreement records that the additional premises lease is subject to the same terms, conditions and covenants as the original, operative lease.

9. The land classification supports the trust’s activities. As such, the council is not required to publicly notify the proposed new lease for additional premises.

10. The trust has a strong committee, sufficient funds to meet its liabilities, is managed appropriately, meets the criteria as a community lessee and carries all necessary insurance cover.

11. The progression of the renewal of lease was listed on the Customer and Community Services 2024/2025 work programme as approved by the local board at its business meeting of 19 June 2024 (resolution RD/2024/83).

12. This report recommends the local board grant Warkworth Hockey Turf Charitable Trust a renewal of its lease and a lease for additional premises for land at Warkworth Showgrounds Reserve. Additionally, that the lease for additional premises agreement contain an early termination clause providing the council with the ability to serve the trust with 12 months’ notice to remove its port-a-com, should the collective’s proposed sports complex be completed prior to the expiration of the term of the lease.

13. If the local board resolves to grant the renewal of the existing lease and a lease for additional premises, staff will work with the trust to finalise the respective agreements.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant under section 54(1)(b) of the Reserves Act 1977 Warkworth Hockey Turf Charitable Trust a renewal of its lease agreement dated 12 October 2016 for 8,400 square metres (more or less) of land legally described as Lot 1 Deposited Plan 135480 at Warkworth Showgrounds Reserve, 2 Great North Road, Warkworth (Attachment A to the agenda report – site plan) subject to the following terms and conditions;

i) term – 10 years commencing 22 March 2025

ii) rent – $1300.00 plus GST per annum

b) tuku / grant under section 54(1)(b) of the Reserves Act 1977, Warkworth Hockey Turf Charitable Trust a lease for additional premises for 21.6 square metres (more or less) of land legally described as Lot 1 Deposited Plan 135480 and Section 2 Survey Office Plan 509338 at Warkworth Showgrounds Reserve (Attachment B to the agenda report - site plan additional premises) subject to the following terms and conditions:

i) term – nine years and six months, commencing 22 September 2025

ii) inclusion of an early termination clause providing the council with the ability to serve the trust with 12 months’ notice to remove its port-a-com, should the Mahurangi Community Sport and Recreation Collective Incorporated proposed multi-sports complex be completed and operational prior to the expiration of the term of the lease

c) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

14. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

15. Warkworth Hockey Turf Charitable Trust has occupied an area of land at Warkworth Showgrounds Reserve by way of a lease entered into with the council. The lease commenced 22 March 2015, providing for an initial term of tenure for 10 years with one right of renewal for 10 years effecting final expiry 21 March 2035.

16. The trust has formally applied to the council to exercise its right of renewal.

17. The project was listed as item number 4195 on the Customer and Community Services 2024/2025 work programme and approved by the local board at its business meeting of 19 June 2024 (resolution RD/2024/83).

Land

18. The land the trust occupies at Warkworth Showgrounds Reserve is subject to the requirements of the Reserves Act 1977 and the land classification legally supports a lease for the trust’s activities. The port-a-com straddles two separate land parcels. This is detailed in the table below:

Table 1: Land information

Reserve

Club’s occupation

Legal description

Classification

Warkworth Showgrounds

Hockey turf and associated improvements and port-a-com

Lot 1 Deposited Plan 135480 and Section 2 Survey Office Plan 509338

Recreation reserve

Port-a-com

Section 2 Survey Office Plan 509338

Recreation reserve

Warkworth Hockey Turf Charitable Trust

19. Under the terms and conditions of an agreement to lease, the trust constructed its hockey turf and associated improvements on Warkworth Showgrounds Reserve. The lease proper took effect on the date of practical completion of the turf and associated improvements.

20. The trust was incorporated under the Charitable Trusts Act 1957 on 6 July 2005. Contained within the trust’s deed, its purposes include:

a) to construct, develop, operate and maintain an all-weather hockey turf facility in Warkworth for the benefit of children and the community

b) to make the hockey turf accessible to children and the community.

21. The trust currently has 635 active members and anticipates that these numbers will continue to grow.

22. The trust owns and maintains its hockey turf and associated improvements, additionally, its recently acquired port-a-com.

23. The trust has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The trust has all necessary insurance cover, including public liability insurance, in place.

Tātaritanga me ngā tohutohu

Analysis and advice

Right of renewal of lease

24. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal, if the trust (as tenant) fulfils the renewal conditions of the lease.

25. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a) the tenant has complied with the lease and is not in breach of the current lease

b) the tenant has provided the requisite written notice to renew the lease

c) there is a continued need for the tenant to use the premises as it provides services to the community by provision of a hockey turf and the premises are not required for any other purpose.

26. Staff assessed the renewal application and undertook a site visit on 8 April 2025. The trust has satisfied all the conditions for the renewal.

Lease for additional premises

27. A lease variation that increases the area of the premises acts as a surrender and re-grant of the original lease. Due to this common law principle, to enable the trust to formally occupy the port-a-com, it is recommended that a lease for additional premises be granted. This agreement records that the additional premises lease is subject to the same terms, conditions and covenants as the original, operative lease.

28. With regard to the port-a-com located adjacent to the trust’s hockey turf, the collective has transferred ownership to the trust (Attachment C to the agenda report). Consequently, the trust has requested a lease for additional premises for the land on which the port-a-com is located.

Rent review

29. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

30. The annual rent for community occupancy has been increased to $1300.00 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25.00 per week.

31. The current rent is $1.00 plus GST per annum. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

32. To align with the revised fees and charges under the Community Occupancy Guidelines (updated July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1300.00 plus GST per annum.

Local board discretion

33. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

34. If the local board chooses to retain the level of rent at $1.00 plus GST per annum (if demanded), there will be no requirement for the local board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

35. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease budgetary constraints.

36. Staff recommend that the local board grant the renewal of lease, and the rent be reviewed in accordance with the terms and conditions of the current lease.

Assessment of the application for the lease renewal

37. The trust has submitted a comprehensive application supporting its request for a renewal of its lease and a lease for additional premises. The trust is able to demonstrate its ability to manage and maintain its improvements. Staff undertook a site visit on 8 April 2025 and observed that the trust was maintaining its lease area.

38. The trust prepares and makes public, its annual financial reports. The following table contains brief details on the trust’s latest financials.

Table 2: Financials for year end 31 March 2024

Revenue	Expenses	Revenue less expenses
$54,848	$15,219	$39,629

39. In terms of revenue, $15,200 was generated by way of donations, fundraising and other similar revenue. Fees, subscriptions and other revenue from members was recorded as $0.00. The trust generated $27,695 by providing goods or services. With respect to the trust’s expenses, the highest cost recorded was in the amount of $8754.00 for other operating payments and $6465.00 was for payments relating to the provision of goods or services.

40. The trust is a community, non-profit organisation, as such, all funds received are used to operate and maintain its hockey turf.

41. The trust’s main focus in accord with its charitable purpose, is to make to make the hockey turf accessible to children and the community. This is evidenced through the investment made by its committee racking up 670 volunteer hours for the 1 April 2023 – 31 March 2024 financial year. Additionally, the trust’s request for a donation per family, per year in the amount of $50.00 for the use of the turf.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

43. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

44. Climate change does not affect the lease area in terms of flood plains and flood prone areas as identified on Auckland Council’s Hazard Viewer. (Attachment D to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Relevant cross-council staff have been consulted on the proposed new lease. The table below contains detailed feedback:

Table 3: Wider council team feedback

Relevant team	Feedback
Facilities Manager, Area Operations, Rodney, Parks and Community Facilities	No concerns.
Parks and Places Specialist, Parks and Community Facilities	Fine from a parks services perspective.
Senior Sports Park Maintenance Coordinator, Parks and Community Facilities	No issues with Warkworth Hockey.
Community Broker, Rodney Local Board, Community Wellbeing	Looks fine.
Service and Asset Planning Specialist, Service Investment and Programming, Policy Panning and Governance	No further feedback on my end thanks.

46. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. The progression of the renewal of lease was listed on the Customer and Community Services 2024/2025 work programme as approved by the local board at its business meeting of 19 June 2024 (resolution RD/2024/83).

48. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (“our people support each other, have what they need to live well and are able to adapt to change”) and ‘Our Community’ (“our community facilities, libraries and parks are great places to connect, play and learn”).

Tauākī whakaaweawe Māori

Māori impact statement

49. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, and local board plans.

50. Staff engagement with mana whenua has been recently undertaken during the preparation of the local parks management plan process. As the Rodney Local Park Management Plan was adopted in July 2023, staff did not undertake fresh engagement with mana whenua about the renewal and lease for additional premises proposal.

Ngā ritenga ā-pūtea

Financial implications

51. There is no direct cost to the council associated with the renewal and lease for additional premises. The trust will continue to take responsibility for all operational and renewal costs involved with its hockey turf and associated improvements located on Warkworth Showgrounds Reserve.

52. A renewal of the lease will afford the trust with security of tenure and enable it to attend to the scheduled maintenance of its turf. Additionally, it will provide the club with leverage in relation to any required turf renewals.

53. Should the trust vacate its area, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the trust’s assets regardless of whether budget is allocated to or identified for renewals. Similarly, any required asset renewals do not appear in the annual work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. Should the local board resolve not to approve the renewal and grant the trust a lease for additional premises, this will negatively impact the ability of the trust to undertake all current and future activities. Additionally, lack of security of tenure would likely prohibit the trust from seeking and securing necessary funding for the eventual renewal of its turf. This would have an adverse impact on the achievement of the respective local board plan outcomes ‘Our People’ and ‘Our Community’.

Ngā koringa ā-muri

Next steps

55. If the local board resolves to approve the renewal and the proposed lease for additional premises, staff will work with the trust to finalise the agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan - lease renewal	33
b ⇩	Site plan - lease for additional premises	35
c ⇩	Letter from Mahurangi Community Sport and Recreation Collective Inc	37
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	39

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - Head of Property Management

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Grant Baddeleys & Campbells Beach Tennis Club Incorporated a renewal of its lease for land at Baddeleys Beach Reserve, 1 Baddeleys Beach Road, Tawharanui Peninsula

File No.: CP2025/18976

Te take mō te pūrongo

Purpose of the report

1. To grant Baddeleys & Campbells Beach Tennis Club Incorporated a renewal of its lease for land at Baddeleys Beach Reserve, 1 Baddeleys Beach Road, Tawharanui Peninsula.

Whakarāpopototanga matua

Executive summary

2. The Baddeleys & Campbells Beach Tennis Club Incorporated (the club) has occupied a portion of land at Baddeleys Beach Reserve on which its tennis courts and associated improvements are located since 1995 by way of successive leases with the council.

3. The current lease commenced 1 September 2015 and provides for an initial term of 10 years with one right of renewal for 10 years. The club has formally applied to the council to exercise its right of renewal provided under the lease agreement.

4. Additionally, the club has requested an extra renewal term of 10 years, effecting a final expiry date of 31 August 2045. This would require the local board to grant the renewal and a variation to the original lease agreement.

5. The lease agreement contains a rent review provision. This allows for the rental to be reviewed at the date of the renewal period. To align with the revised fees and charges under the Community Occupancy Guidelines (updated 1 July 2023), staff recommended that the rent be increased from $1.00 plus GST per annum to $1300.00 plus GST per annum, in accordance with the guidelines.

6. The club has a strong committee, sufficient funds to meet its liabilities and it is managed appropriately. The club meets the criteria as a community lessee, and it carries all necessary insurance cover.

7. The progression of the renewal of this lease is identified as item number 4772 and approved by the local board as part of the Community Directorate, Parks and Community Facilities Department Community Leases Work Programme 2025/2026 at its 18 June 2025 local board business meeting (resolution RD/2025/109).

8. The land comprising Baddeleys Beach Reserve is subject to the requirements of the Reserves Act 1977 and is classified as recreation reserve under the Act. The classification legally supports the club’s activities. The Rodney Local Parks Management Plan contemplates the club’s lease.

9. This report recommends the local board grant Baddeleys & Campbells Beach Tennis Club Incorporated a renewal of its community lease for land on which the club’s courts and its associated improvements are located at Baddeleys Beach Reserve.

10. If the local board resolves to grant the lease renewal, staff will work with the club to finalise the renewal agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant Baddeleys & Campbells Beach Tennis Club Incorporated a renewal of its lease agreement dated 6 May 2016 for 1054 for square metres (more or less) of reserve land at Baddeleys Beach Reserve, 1 Baddeleys Beach Road, Tawharanui Peninsula, legally described as Lot 72 Deposited Plan 46353 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i) term – 10 years, commencing 1 September 2025 and expiring 31 August 2035

ii) rent - $1300.00 plus GST per annum.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The club has occupied a portion of land located at Baddeleys Beach Reserve since 2015 by way of a lease with the council.

13. The current lease commenced 1 September 2015 and provides for an initial term of 10 years with one right of renewal for 10 years. The club has formally applied to the council to exercise its right of renewal provided under the lease agreement.

Land

14. The land the club occupies at Baddeleys Beach Reserve is legally described as Lot 72 Deposited Plan 46353. The land is subject to the requirements of the Reserves Act 1977 and is classified as recreation reserve under the Act. The land classification legally supports a lease for the club’s activities.

15. The Rodney Local Parks Management Plan contemplates the club’s lease.

Baddeleys & Campbells Beach Tennis Club Incorporated

16. The club was incorporated under the Incorporated Societies Act 1908 on 21 September 1995 and was reregistered to become a society under the Incorporated Societies Act 2022 on 19 January 2025. Contained within the club’s constitution, its objects include:

· to manage and administer a tennis club or other sporting or social activity.

17. The club owns and maintains its courts and associated improvements located on the reserve.

18. The club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The club has all necessary insurance cover, including public liability insurance, in place.

19. The club members are closely affiliated with the local landcare group, who’s rohe (area) includes the Tawharanui Reserve. This connection encourages club members awareness of local initiatives, resulting in members attending service days; replanting, beach clearing, weeding and pest control.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

20. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. The club has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

21. Additionally, the club has requested an extra renewal term of 10 years, effecting a final expiry date of 31 August 2045. This would require the local board to grant the renewal and a variation to the original lease agreement.

Right of renewal of lease

22. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal, if the association (as tenant) fulfils the renewal conditions of the lease.

23. Under the renewal provisions within the lease, the renewal must be granted if the following pre-conditions are met:

a) the tenant has complied with the lease and is not in breach of the current lease

b) the tenant has provided the requisite written notice to renew the lease

c) that in the reasonable opinion of the landlord, the tenant’s use of the premises is the best use of the premises in the public’s interest.

24. Staff assessed the renewal application and undertook a site visit on 14 July 2025. The club has satisfied all the conditions for the renewal.

Rent review

25. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

26. The annual rent for community occupancy has been increased to $1300.00 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25.00 per week.

27. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

28. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1300.00 (plus GST) per annum.

Local board discretion

29. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

30. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the local board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

31. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

32. Staff recommend that the local board grant the renewal of lease, and the rent be reviewed in accordance with the terms and conditions of the current lease agreement.

Reserves Act considerations

33. The land comprising Baddeleys Beach Reserve is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. The local board formally adopted its Local Parks Management Plan in July 2023 (resolution RD/2023/100). The club’s activities are contemplated and in conformity with the plan.

Assessment of the renewal of lease application

34. The club has submitted a comprehensive application supporting its request for a renewal of its lease and licence to occupy and is able to demonstrate its ability to manage and maintain its improvements. Staff undertook a site visit on 14 July 2025 and at which time, observed that the club was maintaining its tennis courts and associated improvements within its lease area.

35. The club’s primary activity is “to provide social tennis and basketball facilities for all residents of Baddeleys and Campbells Beaches.”

36. Sir Stephen Tindall established the club’s courts 30 years ago which was supported by local residents. Sir Stephen Tindall funded the first court with the ground works being formed to support a later, additional court. Local residents donated funds, held cake stalls and leant into debentures to fund the second court, which was completed five years after the first.

37. The tennis courts provide the opportunity for family recreation. The club has a current membership of 50 families, and it ensures that its fees are affordable for the community charging $88.00 per family, per annum. The club actively encourages new members, advertising its facilities in the Baddeleys and Campbells Ratepayers Association newsletter, which is circulated within the area, three times a year. Additionally, the club committee reaches out to newcomers to the community, by way of a personal visit, inviting them to join the club.

38. The following table contains brief details on the club’s latest financials which show that the club experienced a deficit in the amount of $60,365. The club typically breaks even or makes a small profit.

Table 1: Financials

Income for the financial year ended 30 June 2024	Expenditure	Income less expenses
$5,789	$66,154	$(60,365)

39. The club’s major expense for the financial year ended 30 June 2024 was the cost of resurfacing its courts in the amount of $65,280. It’s main source of income is derived from membership fees which are used to cover the cost of all maintenance and renewals.

40. The club has a working relationship with Tiger Turf who has maintained the courts and recently replaced the turf to both courts including markings for basketball on the second court. The latter provision encourages use by younger residents. Club members offer coaching on a voluntary basis. The club holds annual tennis and basketball tournaments, catering for all ages.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

42. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

43. Climate change does have the potential to impact the lease. This is because the club’s courts and improvements are located within coastal inundation areas identified on Auckland Council’s Hazard Viewer (Attachment B to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer).

44. Attachment B shows the extent of flooding expected around the coastal area of Baddeleys Beach during storm events. There are three layers:

· the level of flooding predicted in the one in five year coastal storm inundation event, this one in five probability statistic means there is a 20 per cent chance of this happening in any year

· the level of flooding predicted in the one in one hundred year coastal storm inundation. This event has a one per cent chance of being equalled or exceeded each year

· this layer represents the level of flooding predicted in the one in one hundred year coastal storm inundation event, with the addition of a further one metre flood height to represent the effects of sea level rise.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45. Relevant cross-council staff have been consulted on the renewal of the lease. The table below contains feedback:

Table 2: Wider council team feedback

Relevant team	Feedback
Parks and Places Specialist, Parks and Community Facilities department	All fine from a parks services perspective.
Service and Asset Planning Specialist, Policy, Planning and Governance	No further feedback on my end thanks.
Facilities Manager, Parks and Community Facilities department	No objections to the tennis renewal.
Facilities Coordinator, Parks and Community Facilities department	No issues with Baddeleys & Campbells Tennis.

46. The proposed renewal of lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47. The renewal of this lease is identified as item number 4772 and approved by the local board as part of the Community Directorate, Parks and Community Facilities Department Community Leases Work Programme 2025/2026 at its 18 June 2025 local board business meeting (resolution RD/2025/109).

48. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (our people support each other, have what they need to live well and are able to adapt to change) and ‘Our Community’ (our community facilities, libraries and parks are great places to connect, play and learn).

Tauākī whakaaweawe Māori

Māori impact statement

Ngā ritenga ā-pūtea

Financial implications

51. There is no direct cost to the council associated with the grant of the renewal of the lease. The club will continue to take responsibility for all operational and renewal costs involved with its courts and associated improvements located on Baddeleys Beach Reserve.

52. A renewal of the lease will afford the club with security of tenure and enable it to attend to the scheduled maintenance of its courts and improvements. Should the club vacate its area, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the club’s assets regardless of whether budget is allocated to, or identified for, renewals. Similarly, any required asset renewals do not appear in the annual work programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. The club has met all the requisite conditions to exercise its right of renewal under the terms of the lease agreement. Should the local board resolve not to grant the club a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

54. If the local board resolves to grant the renewal of lease, staff will work with the club to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	49
b ⇩	GIS aerial view from Auckland Council's Hazard Viewer	51

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - Head of Property Management

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Grant Muriwai Environmental Action Community Trust a new licence to occupy for land on which its plant nursery facility is located at Muriwai Village Green, Jack Butt Lane, Muriwai

File No.: CP2025/18965

Te take mō te pūrongo

Purpose of the report

1. To grant Muriwai Environmental Action Community Trust a new licence to occupy for reserve land on which its plant nursery facility is located at Muriwai Village Green, Jack Butt Lane, Muriwai.

Whakarāpopototanga matua

Executive summary

2. At its business meeting of 7 September 2015, the Rodney Local Board, Parks and Recreation Committee granted Muriwai Environmental Action Community Trust (the trust) a new licence to occupy for land within the Muriwai Village Green (resolution RODPC2015/58).

3. The tenure of the existing licence to occupy is for one term of five years commencing 21 September 2015 and provides for one option to renew for five years, which the trust exercised. The licence reaches final expiry on 20 September 2025.

4. The trust has formally applied to the council to enter into a new licence to occupy for a total of 532 square metres of land to continue its occupation which includes expanding its plant nursery for the benefit of the local environment. Currently the trust occupies 196 square metres of the Muriwai Village Green. Similarly, they would like to create a community hub where the community can engage with the trust’s volunteers, seek advice, obtain traps and supplies, and learn more about the trust’s projects.

5. The trust has applied to the council for landowner approval for the community hub and this aspect will be managed by the property department’s land use team who will bring the matter to the local board for a decision, in due course.

6. The trust has a strong committee, sufficient funds to meet its liabilities, is managed appropriately, meets the criteria as a community licensee and carries all necessary insurance cover. Staff have negotiated with the trust and agreed on a community outcomes plan, which, subject to local board approval will be appended to the licence agreement as a schedule.

7. The underlying land comprising Muriwai Village Green is subject to the Reserves Act 1977 and classified as recreation reserve under the Act. Section 74 of the Act requires the public notification of the proposed grant of any lease or licence to occupy for the purposes of gardening or other similar purposes. As such, advertisements were placed in the North Shore Times Advertiser and the Rodney Times on 3 July 2025.

8. The progression of the proposed new licence to occupy is identified as item number 5289 and approved by the local board as part of the Community Directorate, Parks and Community Facilities Department Community Leases Work Programme 2025/2026 at its 18 June 2025 local board business meeting (resolution RD/2025/109).

9. This report recommends the local board grant Muriwai Environmental Action Community Trust a new community licence to occupy for a total of 532 square metres of reserve land to continue its occupation and expand its plant nursery for the benefit of the local environment.

10. If the local board resolves to grant the new licence to occupy, staff will work with the trust to finalise the licence agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / grant Muriwai Environmental Action Community Trust under section 74 of the Reserves Act 1977, a licence to occupy for 532 square metres (more or less) of land on which its plant nursery facility is located at Muriwai Village Green, Jack Butt Lane, Muriwai legally described as Part of Section 6 Survey Office Plan 69320 (Attachment A to the agenda report – site plan), subject to the following terms and conditions:

i) term – five years, commencing 21 September 2025, with one five year right of renewal

ii) rent – $1300.00 plus GST per annum

iii) a community outcomes plan will be appended as a schedule to the licence agreement.

b) whakaae / approve Muriwai Environmental Action Community Trust community outcomes plan (Attachment B to the agenda report – Community Outcomes Plan)

c) tuhi tīpoka / note that all other terms and conditions will be in accordance with the Reserves Act 1977 Act and the Auckland Council Community Occupancy Guidelines as updated 1 July 2023.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. In accordance with section 74 of the Reserves Act 1977, the tenure of the existing licence to occupy is a total of 10 years comprising an initial term of five years commencing 21 September 2015 and provides for one option to renew for five years, which the trust exercised. The licence reaches final expiry on 20 September 2025.

13. The trust has formally applied to the council for a new licence.

Land and community licence to occupy

14. The Muriwai Regional Park is owned by the Crown through the Department of Conservation and vested in trust, in the council.

15. The Muriwai Village Green forms part of the Muriwai Regional Park and adjoins the coastal settlement of Muriwai. The land comprising the Muriwai Village Green is legally described as Part of Section 6 Survey Office Plan 69320.

16. Historically, the former Rodney District Council administered and managed the Muriwai Village Green under a licence agreement with the former Auckland Regional Council. A report to the Governing Body at its business meeting of 22 August 2013 sought clarification of the decision-making responsibilities for specific parks.

17. The Governing Body resolved that the decision making on regional parks would rest with the Regional Development and Operations Committee with the explicit exception of the Muriwai Village Green, which would remain with the Rodney Local Board (resolution GB/2013/86).

18. At its business meeting of 7 September 2015, the Rodney Local Board, Parks and Recreation Committee granted the trust a new licence to occupy for land within the Muriwai Village Green (resolution RODPC2015/58).

Muriwai Environmental Action Community Trust

19. The trust was established in 2011 by a group of environmental and community conscious locals. The trust’s aim is to encourage local residents of Muriwai to join in developing and implementing a wide variety of exciting projects to enhance its local environment for future generations to enjoy. Projects include planting, pest animal and weed control, gannet monitoring, “Kids Group” and environmental education.

20. The trust was incorporated under the Charitable Trusts Act 1957 on 5 May 2011 and registered as a charity on the Charities Register on 8 August 2011. Contained within its set of rules, its purposes include:

· to provide an environment where native birds, plants, vertebrates and invertebrates are thriving and not just surviving in Muriwai

· to provide environmental educational opportunities for the community.

21. The trust currently occupies land at Muriwai Village Green, which it has developed as a fully functioning native plant nursery. The trust has a community licence to occupy with the council for its existing area comprising 196 square metres. The licence is due to expire 21 September 2025.

22. The trust seeks a new licence for the land on which its current nursery is located, plus an additional 336 square metres (Attachment A) which it intends to develop as a garden to grow eco sourced plant species for its four projects listed below, including the development of a community facility. The trust has requested a total area of 532 square metres for its new licence to occupy area.

Table 1: The trust’s four projects

Project	Details
One	23. Save Our Backyard Birdsong Regional Campaign 24. Council’s Environmental Services department has approached the trust as one of 10 chosen community nurseries across Auckland to join in its Backyard Birdsong Campaign. The trust is keen to be a supplier to that campaign. The trust views this idea as a long-term initiative and once it is up and running, its vision is to maintain this campaign as a permanent service to the community. The trust has sufficient stocks of suitable eco sourced plants to start this forthcoming planting season. On 1 May 2025, the council approved a funding grant to the trust for this project.
Two	25. Scars On The Land - (“Scars,” a Muriwai Community Association Project) 26. Whilst the Muriwai community was hit hard by Cyclone Gabrielle in early 2023, the trust reports that it has taken eighteen months for the community to recover its composure given that it lost more than 68 households and to a lesser extent, loss of some of its public amenity. The community has lately been galvanised into action getting behind the Muriwai Community Association’s led mission, known as ‘Restore Muriwai’. The 68 houses being removed are currently a work in progress. 27. As some of these properties may be absorbed into the regional parks or local parks and reserves at a future time on completion of the site works, the trust believes that restoration planting will be beneficial to avoid weed infestation. The Muriwai Community Association has been building up its stocks over the last 18-month period to begin restoration planting. 28. The trust’s and the Muriwai Community Association’s plan is to restore the properties with locally eco sourced plants from ancient native forest stock, remnants are in the Department of Conservation’s public conservation lands which both Te Kawerau ā Maki and Ngāti Whātua o Kaipara have a special interest. The trust’s view is that seed collection and eco sourcing plants at this level and from these areas, will become an important part of the restoration culture.
Three	29. Endangered Native Plant Restoration Project 30. This project’s vision is to ensure that no native plant species in the Muriwai region goes locally extinct, its mission statement records: · to enhance the resilience and integrity of the Muriwai native flora ecosystem · to be an exemplar to other conservation groups wanting to preserve endangered native plants · to raise further the Muriwai community appreciation of, and interest in preserving, its indigenous flora. 31. One of the core reasons for developing the proposed garden in the expanded nursery area is to fulfil the aspirations set out in the third bullet point of the mission statement above. 32. The garden will be used to restore the genetic diversity of endangered local native plant species in cases where this has been reduced by growing stock plants for this nationally important project. The trust is rescuing critically endangered species from extinction as there is little to no funding or resources available to do this important work. The endangered plants are being supplied to selected private properties whose owners the trust know will care for them and contribute to the trust’s botanical research projects. 33. The trust has the resources to undertake this project, the project team includes a science advisor who is a PhD allied to Auckland University and is tasked with providing biodiversity advice and guidance. The trust has access to and makes use of a shade house facility located on private property to carry out the exacting botanical work processes prior to planting out in the nursery. The trust currently has a relationship with the council’s botanical gardens team in Manurewa having supplied it with critically endangered plants for its collection.
Four	34. Creation of a hub for the trust 35. The creation of a hub within the licenced area that incorporates the current nursery site is an exciting new concept to further enhance the trust’s engagement with the wider Muriwai community. Volunteers already gather on a regular basis to work at the trust’s existing licence area. The hub will provide a point where the community can engage with the trust’s volunteers, seek advice, obtain traps and supplies, learn more about the trust’s projects, and perhaps be enthused about becoming a regular volunteer. 36. The hub will provide a central point to focus the trust’s community outreach across all of its projects and activities. The trust plans to include space for outdoor education events, workshops, to host school groups, DIY trap building days and community get-togethers. The trust has hosted school groups in the past and want to do more partly because it attracts more volunteers as a result. The trust envisions the hub being a meeting place for groups to gather before a tree planting day, to enjoy a cup of tea after a penguin survey, and to meet and share ideas as they stop by to pick up a plant or pick up a trap or two and supplies of baits. 37. To create the hub, the trust is initially looking at a locating a single container in the expanded area that can be opened along one side to provide an open-format area for a range of uses. This will have a deck on the front to help make it usable in less favourable weather. The trust is aware of the council’s future obligations; accordingly, all structures (including the current nursery container) will be relocatable. 38. The hub will be used to store the operating equipment that is currently distributed around the sheds/ garages of the trust’s board members and volunteers – items such as traps, bait, signage, its gazebo and tools. The hub will make inventory control easier and ensure that the trust is making efficient use of the resources that it has been donated over the years. 39. The expanded area the trust seeks will be the key to the trust’s hub success. The trust believes that it will be a place that locals are naturally drawn to, and it will make the most of a space that is currently not utilised by the public. The trust’s intention is to make the hub a focus of its activities in the heart of the Muriwai community.

Community Outcomes Plan

40. Subject to the local board granting the trust a new licence to occupy, a community outcomes plan will be appended as a schedule to its licence agreement. The purpose of the community outcomes plan is for the trust (licensee) to show the community the benefit it provides in exchange for the benefit it derives by way of the licence to occupy for reserve land. The plan contains relevant ‘outcomes’ from The Auckland Plan 2050 and the current Rodney Local Board Plan 2023, from which targets are set.

41. The trust will be obligated to submit a brief annual report to leasing staff on how it has met the agreed targets.

Tātaritanga me ngā tohutohu

Analysis and advice

Reserves Act 1977 considerations and recommended term of tenure

42. The underlying land is subject to the provisions of the Reserves Act 1977 and classified as recreation reserve. As the land classification does not legally support a licence to occupy to the trust for its primary activity of operating a plant nursery (gardening), staff publicly notified the proposed new licence to occupy in accordance with section 74 of the Act.

43. Section 74 of the Reserves Act 1977 provides that the term of tenure of any licence granted, must not exceed 10 years in total.

Public notification and engagement with mana whenua

44. Public notices were placed in the North Shore Times Advertiser and the Rodney Times on 3 July 2025. Similarly, a public notice was also uploaded to the council’s website. Submitters were invited and allowed until close of business on 1 August 2025 to provide feedback on the proposed new licence to occupy, whether in support, or to object. Staff did not receive any submissions during the process.

45. Staff reached out to key representatives for the two mana whenua groups with whom the trust has been working alongside, asking for any feedback on the proposal. Feedback received at the time of writing this report is detailed in paragraphs 58 and 59.

Cost increases to community lessees and licensees

46. As of 1 July 2023, in accordance with the amended Auckland Council Community Occupancy Guidelines, costs to community lessees and licensees increased in terms of rent and subsidised maintenance fees payable to the council. Staff has recommended the rent amount of $1300.00 plus GST per annum.

Assessment of the lease application

47. The trust has submitted a comprehensive application supporting its request for a new licence to occupy and is able to demonstrate its ability to manage and maintain its plant nursery facility.

48. The following table contains brief details on the trust’s latest financials. While the trust experienced a deficit in the amount of $3838.00, typically it is able to break even. The trust has adequate cash reserves in its account to ensure its financial sustainability.

Table 2: Financials

Income for the financial year ended 31 March 2024	Expenses for the financial year ended 31 March 2024	Income less expenses for the financial year ended 31 March 2024
$38,924	$42,762	($3,838)

49. The trust’s largest source of income in the amount of $35,019 was from donations, fundraising, other similar receipts and grants. The trust spent $42,762 on its operations including insurance costs, its Goldie Bush Halo Project in the amount of $24,790 and its Muriwai Penguin Project in the amount of $3375.00.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. To improve environmental outcomes and mitigate climate change impacts, council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

51. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

52. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions. Similarly, the nature of the trust’s activities (planting) is beneficial to the environment.

53. The licence to occupy area is not located directly within a flood plain or flooding zone of a one in one hundred year rainstorm event by river or surface flooding (Attachment C to the agenda report – GIS aerial view from Auckland Council’s Hazard Viewer). As the primary purpose of the licence to occupy is for a plant nursery, rainfall is welcomed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

54. Relevant cross-council staff have been consulted on the proposed new licence to occupy. The table below contains detailed feedback:

Table 3: Wider council team feedback

Relevant team	Feedback
Parks and Places Specialist, Parks and Community Facilities	At this point I am happy to support the expansion of the community nursery area. As we have discussed, the finer points of their proposal – containers, existing vegetation, access etc can be worked through with the group via the upcoming landowner approval process.
Facilities Manager, Parks and Community Facilities	No concerns from me.
Community Broker, Rodney Local Board, Community Wellbeing	They all look fine to me.
Service and Asset Planning Specialist, Service Investment and Programming, Policy, Planning and Governance	No further feedback on my end thanks.

55. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

56. The progression of the proposed new licence to occupy is identified as item number 5289 and approved by the local board as part of the Community Directorate, Parks and Community Facilities Department Community Leases Work Programme 2025/2026 at its 18 June 2025 local board business meeting (resolution RD/2025/109).

57. The recommendations in this report support the Rodney Local Board Plan 2023 outcomes ‘Our People’ (“our people support each other, have what they need to live well and are able to adapt to change”) and ‘Our Community’ (“our community facilities, libraries and parks are great places to connect, play and learn”).

Tauākī whakaaweawe Māori

Māori impact statement

58. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are outlined in council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan, and local board plans.

59. Staff engagement with mana whenua has been recently undertaken during the preparation of the Local Parks Management Plan process. As the local board formally adopted its Rodney Local Park Management Plan in July 2023, staff would not normally re-engage with mana whenua so soon. In this instance, as the trust has a working relationship with key representatives for Ngā Maunga Whakahii o Kaipara and Te Kawerau ā Maki, respectively, staff reached out about the proposal.

60. The following table contains details on feedback received at the time the report was written. Staff may be in the position to provide any additional feedback by way of a verbal presentation.

Table 4: Feedback from mana whenua

Mana whenua

Feedback

Tumuaki

Ngā Maunga Whakahii o Kaipara (NMWoK) Development Trust

[Ngāti Whātua o Kaipara post-settlement entity]

We know the MEACT folk well and indeed we are actively collaborating on projects. They do good work for the community and taiao - please consider Ngā Maunga Whakahii o Kaipara to be in support of their application.

Te Kawerau ā Maki

No feedback received.

Ngā ritenga ā-pūtea

Financial implications

61. There is no direct cost to the council associated with the grant of a new licence to occupy. The trust will continue to take responsibility for all operational and renewal costs involved with its plant nursery facility located on Muriwai Village Green.

62. Should the trust vacate its area, there would be a risk associated with lack of maintenance. In this scenario, council would be liable for the trust’s assets regardless of whether budget is allocated to or identified for renewals. Similarly, any required asset renewals do not appear in the annual work programme.

63. Staff recommend the annual rent payable in the amount of $1300.00 plus GST is charged in accordance with the updated Auckland Council Community Occupancy Guidelines, effective 1 July 2023. The increase in annual rent from $1.00 plus GST (if demanded) to $1300.00 plus GST provides local boards with a financial lever to ease their respective budgetary constraints.

64. Conversely, in accordance with the Auckland Council Community Occupancy Guidelines, local boards still hold the ability to vary staff recommendations relating to the rental amount for leased premises.

65. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the local board to top-up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

66. Should the local board resolve not to grant the trust a new licence to occupy, this will negatively impact its ability to undertake all current and future activities. This would have an adverse impact on the achievement of the respective local board plan outcomes ‘Our People’ and ‘Our Community’.

Ngā koringa ā-muri

Next steps

67. If the local board resolves to grant the proposed new licence to occupy, staff will work with the trust to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan	63
b ⇩	Community Outcomes Plan	65
c ⇩	GIS aerial view from Auckland Council's Hazard Viewer	67

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Specialist

Authorisers

Marian Webb - Head of Property Management

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Proposed lease and access licence at 18 Oraha Road, Huapai to Watercare Services Limited

File No.: CP2025/19172

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Rodney Local Board to grant a lease to Watercare Services Limited (Watercare) and a non-exclusive access licence to the leased area at 18 Oraha Road, Huapai.

Whakarāpopototanga matua

Executive summary

2. Watercare is seeking to temporarily occupy part of the land at 18 Oraha Road, Huapai (land) for a period of six months commencing on or about 1 December 2025 for use as a mini potable water tanker filling station which is adjacent to the Huapai pump station.

3. In 2024 the local board granted approval (resolution RD/2024/169) of a six month lease and non-exclusive access licence to Watercare to provide potable water to the local community over the 2024/2025 summer period.

4. To serve the local community water needs, staff are supportive of the proposal on the basis that safe public pedestrian access to the Kumeū Library, service centre and arts centre will be maintained and provided throughout the term and that Watercare maintain the carpark area in good repair during the proposed term.

5. Access to the proposed lease area is required by Watercare via the public carpark off Oraha Road. It is appropriate that the council grants a non-exclusive access licence to ensure that Watercare’s use of the carpark is in accordance with council’s requirements.

6. Section 138 of the Local Government Act 2002 requires council to consult on a proposal where the proposed lease term is longer than six months in duration and has the effect of excluding or substantially interfering with the public’s access to the park.

7. Land Advisory staff do not consider that consultation is required in the circumstances because the proposed term is for a period of six months and public access through the land will remain in place throughout the term.

8. The nature of the proposed use by Watercare will require minor earthworks to ensure the site is level and suitable for placement of the temporary filling station supply tank.

9. On completion of the term, Watercare will be required to reinstate the land (including any park assets) to council’s standards.

10. Staff recommend that the Rodney Local Board approves the proposal to grant the lease of approximately 100 m²of the land to Watercare for a term of six months commencing on or about 1 December 2025 for use as a mini water tanker filling station together with a non-exclusive access licence of approximately 573 m² to and from the leased area.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the proposal to grant Watercare Services Limited a lease of land under section 17 of the Public Works Act 1981 at 18 Oraha Road, Huapai being legally described as Lot 1 Deposited Plan 204544 comprising an area of 21,157 m² contained in Record of Title NA133/258 on the following terms:

i) term - six months commencing on or about 1 December 2025 (to be confirmed)

ii) area - approximately 100m²as shown shaded green on the land requirement plan in Figure 1

iii) public work/use – mini water tanker filling station area

iv) compensation/rental - current market value

v) full reinstatement of the land.

b) whakaae / approve the grant of a non-exclusive licence of approximately 573m² at 18 Oraha Road, Huapai (as shown shaded yellow on the land requirement plan in Figure 1) to Watercare Services Limited for access to the lease area referred to in a) above for the same term as the lease on the following conditions:

i) ongoing maintenance of the entire carpark surface on the land to be carried out by Watercare Services Limited to council’s satisfaction for the duration of the term

ii) full reinstatement of the land.

Horopaki

Context

11. Local boards have the allocated non-regulatory decision-making authority for local parks relating to local recreation, sport and community facilities, including community leasing matters.

12. On 1 September 2025 Watercare served a notice under Section 18 Public Works Act (PWA) on the council stating its desire to acquire a lease of the proposed mini water tanker filling station area of approximately 100 m² shaded green in Figure 1 below (Section 18 PWA Notice). The proposed lease is anticipated for less than six months commencing on 1 December 2025.

13. Watercare requires temporary use of the land at 18 Oraha Road, Huapai to provide adequate drinking water services to the local community over the 2025/2026 summer.

Figure 1: 18 Oraha Road, Huapai – land requirement plan

Aerial view of a land

AI-generated content may be incorrect.

14. Land required by Watercare for a mini water tanker filling station (approximately 100 m²) shaded green on the plan.

15. Land required by Watercare for truck access (and manoeuvring) to the water filling station (approximately 573 m²) shaded yellow on the plan.

16. Huapai Pump Station adjacent the green area on the plan forming part of Watercare’s Huapai Treatment Plant.

Tātaritanga me ngā tohutohu

Analysis and advice

Land Status

17. 18 Oraha Road, Huapai is held by Auckland Council in fee simple subject to the Local Government Act 2002 (LGA). It is legally described as Lot 2 Deposited Plan 149696 comprising an area of 802 m² (more or less) contained in Record of Title NA89A/744 and Lot 1 Deposited Plan 204544 comprising an area of 21,157m²contained in Record of Title NA133/258.

18. The Kumeū Library, customer service centre and the Kumeū Arts Centre are located at the Main Road side of the land.

19. Watercare’s Huapai Treatment Plant and Pump Station are located on the Oraha Road side of the land next to the public carpark as shown in Image 1.

20. The use of the land by the public (other than Huapai Treatment Plant and Pump Station) is for community, recreational, environmental, cultural or spiritual purposes and would fall within the definition of a park under s138 LGA.

The proposal

21. Watercare has requested a new short-term lease on the land for siting a temporary mini water tanker filling station over the 2025/2026 summer period. The previous expired lease provided for a stationary supply tank (filling station) in the form of a container placed on the ground (as shown shaded green in Figure 1) and connected to and kept supplied by an existing water source.

22. As with the previous lease, mini tanker trucks will visit the tanker filling station via the area shaded yellow in Figure 1 to draw water from the supply tank and deliver to customers.

23. During the peak summer season, the frequency of mini trucks visiting the site is likely to be on an hourly basis but may increase to half hourly in the peak dry part of summer. The demand for potable drinking water would gradually ease off by late March or early April.

24. Watercare intends to establish a permanent water filling operation on its own land once relevant consents are secured and site construction completed – currently anticipated at the end of summer, after the peak water demand.

25. Watercare is currently reinstating the carpark area of the land to council’s satisfaction in accordance with the recently expired lease and licence of the land.

Occupation of LGA Land under the Public Works Act 1981

26. The nature of Watercare’s proposed use of the land, to provide potable drinking water services to the local community, is a public work.

27. The Public Works Act 1981 provides statutory powers for essential public works to be undertaken on third party land. Under the Section 18 PWA Notice Watercare requires a temporary lease of the park land for its public works.

28. Section 18(1)(d) of the PWA requires that Watercare must in the first instance make every endeavour to negotiate in good faith with the owner of the required land to attempt to reach an agreement. Watercare’s Section 18 PWA Notice invited the council to enter into a lease agreement.

29. To make such a decision, the council is required to consider whether public consultation under section 138 or Part 6 of the LGA applies.

30. When a section 18 PWA notice is issued, the landowner can object to the taking of the land for a lease under the PWA by opposing the proposal in the Environment Court under section 24 of the PWA.

31. If the council does not support the taking of the land under the PWA, section 23 of the PWA would then apply. At this point, Watercare is then able to serve a section 23 PWA notice of intention on the council to compulsorily ‘take’ a lease of the land.

32. Unless the council chooses to object under section 24 of the PWA, a lease is effectively ‘taken’ under the PWA. Watercare can then request Land Information New Zealand to issue a proclamation in the New Zealand Gazette that the land has been acquired.

Consultation Assessment under Local Government Act 2002

33. Section 138 of the Local Government Act 2002 (LGA) requires the council to consult on a proposal to grant a lease of land held under the LGA where the proposed lease term is longer than six-months in duration and has the effect of excluding or substantially interfering with the public’s access to the park or parts of the park.

34. Staff do not consider that public consultation under section 138 of the LGA is required because the proposed term specified in Watercare’s Section 18 PWA Notice is for a term of six months duration.

35. Section 78 of the LGA requires council to consider the views and preferences of interested or affected persons in relation to the significance of a proposal, which may trigger public consultation. The judgement must be “largely in proportion” to the significance of the matters that the decision will affect, as determined in accordance with council’s Significance and Engagement Policy.

36. In terms of the significance of the proposal staff do not consider consultation is required for the proposed decision to grant the lease and licence to Watercare. Relevant factors in assessing the significance of a proposal include the size and location and use of the proposed lease and licence area.

37. The positioning of the temporary water tanker filling station in a discreet area of the land adjacent the Huapai Pump Station is not likely to impact the public’s access and use of the library and arts centre at the Main Road entrance of the park.

38. The car park is under-utilised generally, is rarely full and operates as an overflow site for the library, customer service and arts centres. During the lease term, the public will continue to have use of to the unoccupied areas of the carpark.

39. The combined size of the proposed lease and licence area (approximately 673 m²) relative to the size of the park (approximately 21,959 m²) will not impact the overall functionality of the park and will not interfere with public access to and use of the main community facilities on the land.

Park impacts assessment

40. Parks and Community Facilities operations staff have recently improved the unsealed carpark area off Oraha Road to make it more user friendly for public use. The work included installing bollards to the road frontage and within the site, and landscaping and path construction for pedestrian access to the library and other council facilities.

A grass field with white objects on it

AI-generated content may be incorrect. Figure 2: recent bollard and frontage improvements and the pump station site

41. Parks and Community Facilities previously requested Watercare consider siting the proposed filling station area across the road to avoid disturbance to the carpark and landscaping improvements at 18 Oraha Road.

Assessment of the application

42. The site at 18 Oraha Road has been identified by Watercare as a suitable location for a water tanker filling station as it is adjacent Watercare’s Huapai Pump Station and water source. Watercare has advised that large heavy trucks would not be used for filling up and transporting the water.

43. Watercare does not have a practical alternative location for the filling station but is working on a permanent solution on its own land, which is not yet ready as the use will involve large-scale civil works.

44. As a condition of the proposed lease and licence, Watercare will be required to retain public pedestrian access and vehicle access to the unoccupied areas of the carpark and paths and reinstate the land to the council’s standards.

45. The proposed use of the land by Watercare will not cause long-term damage to the land or unnecessarily affect the public’s future use and enjoyment of the park.

46. This report seeks the formal approval of the Rodney Local Board to grant the lease and licence to Watercare for the 2025/2026 summer period on the same terms and conditions as the previous approval (resolution RD/2024/169).

Tauākī whakaaweawe āhuarangi

Climate impact statement

47. The decision to approve the grant of a lease and access licence of the land does not in itself trigger any climate change impacts or introduce any new source of greenhouse gas emissions.

48. Watercare will be responsible for any environmental impacts of the proposed use of the land.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Parks and Community Facilities staff support the proposed temporary occupation of the land by Watercare on the basis that Watercare would be required under the lease and licence to:

a) comply with the requirements of the council staff to mitigate impacts to users of the carpark during the term

b) keep the carpark area of the park maintained to council standards during the term

c) reinstate the land and any park assets to the council’s standards following the completion of the lease and licence.

50. Parks and Community Facilities staff and Land and Property Advisory staff recommend that the local board approve the proposed temporary lease and access licence to Watercare for provision of potable drinking water to the local community as a short-term solution while Watercare secures consents and completes construction of works for a permanent service on its own land.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. The proposal will facilitate supply of adequate public water service to members of the local community over the 2025/2026 summer period.

52. Public use of the carpark area proposed to be used by Watercare will be temporarily interrupted during the peak summer season (late January to late February) as mini tanker truck activity around the supply tank will increase during this time.

53. The Rodney Local Board has an interest in ensuring that the public benefits from the recent improvements to the carparking area and pedestrian access are maintained.

54. Public pedestrian access to the council community facilities at Main Road is not likely to be impacted during the proposed term and any damage to the land and councils’ assets will be required to be reinstated by Watercare to councils’ satisfaction.

55. At its business meeting on 16 October 2024 the Rodney Local Board resolved (resolution RD/2024/169) to:

a) whakaae / approve the proposal to grant Watercare Services Limited a lease of land under section 17 of the Public Works Act 1981 at 18 Oraha Road, Huapai being legally described as Lot 1 Deposited Plan 204544 comprising an area of 21,157 m2 contained in Record of Title NA133/258 on the following terms:

i) term - six months commencing on or about 1 November 2024 (to be confirmed)

ii) area - approximately 100m²as shown shaded in green on the land requirement plan in Figure 1

iii) public work/use – mini water tanker filling station area

iv) compensation/rental - current market value

v) reinstatement - full reinstatement.

b) whakaae / approve the grant of a non-exclusive licence of approximately 573 metres² at 18 Oraha Road, Huapai (as shown shaded yellow on the land requirement plan in Figure 1) to Watercare Services Limited for access to the lease area referred to in a) above for the same term as the lease on the following terms:

i) ongoing maintenance of carpark surface for the duration of water tanker access to this site.

Tauākī whakaaweawe Māori

Māori impact statement

56. There are no identified sites of cultural heritage on the land required for use by Watercare.

57. Staff contacted local iwi identified as having an interest in this area in relation to the proposal via email on 23 September 2024. No objections or concerns about the proposal were raised by local iwi.

58. Te Kawerau ā Maki requested that they are notified of any site remediation required on termination of the occupation.

Ngā ritenga ā-pūtea

Financial implications

59. If the proposal is approved, Watercare will be required to compensate the council for the duration of the lease and licence term by paying a market rental for use of the land.

60. Compensation paid to the council as lease/licence revenue is coded to the relevant local board. The local board determines the allocation and use of the funds.

61. Watercare will be responsible, at its cost, for maintenance of the licence area during the term and reinstatement of the land on completion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

62. Should the local board decide not to approve the lease and licence, this is likely to impact on Watercare’s ability provide the local community with potable drinking water service over the 2025/2026 summer period.

63. Watercare would be able to seek a proclamation for this occupation under the PWA although this would also delay the delivery of the public work. Council does not wish Watercare to have to go through the cost and further delays in seeking a proclamation under the PWA and therefore staff recommend that the local board accepts the proposal on the basis that it can require reasonable terms including compensation and reinstatement.

64. Any significant project risks are required to be managed and addressed by Watercare through the relevant construction and consent processes.

Ngā koringa ā-muri

Next steps

65. Subject to the Rodney Local Board’s approval, council and Watercare staff will enter into a section 17 PWA agreement for the grant of a new lease and access licence for the temporary use of the land at 18 Oraha Road, Huapai for public work purposes for a term six months commencing on or about 1 December 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Katerina Marinkovich - Principal Property Advisor

Authorisers

Kim O’Neill - Head of Property and Commercial Business

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill

File No.: CP2025/20369

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback to be incorporated into Auckland Council’s submission on the Local Government (Auckland Council) (Transport Governance) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The government introduced the Local Government (Auckland Council) (Transport Governance) Amendment Bill (the Bill) on 5 September 2025. The Bill is expected to be referred to the Transport and Infrastructure Select Committee, which will set the closing date for submissions.

3. The legislation seeks to return decision-making power to elected representatives and enable Aucklanders to directly influence transport policies. The Bill seeks to reform transport governance and planning arrangements in Tāmaki Makaurau Auckland.

4. The Bill proposes:

· to establish an Auckland Regional Transport Committee (ARTC) with members from Auckland Council’s Governing Body and Crown appointees and a jointly appointed independent chairperson

· that ARTC is responsible for preparing a 30-year transport plan, for approval by Auckland Council and the Minister of Transport

· that ARTC would also be responsible for preparing the Regional Land Transport Plan (RLTP) for Auckland Council’s approval

· that Auckland Council is responsible for all other regional transport plans and policies

· that Auckland Council will be the Road Controlling Authority (RCA) for Auckland, noting that both the Governing Body and local boards will perform RCA functions

· that local boards are allocated specific transport decision-making functions in legislation that will apply to local and collector roads, including setting speed limits, closing roads for events, managing parking, and creating cycleways (Schedule 4)

· to retain a transport council-controlled organisation (CCO) with a narrower focus on providing public transport services within Auckland, with Auckland Council responsible for all other transport functions.

5. The Bill proposes significant change for Auckland Council and Auckland Transport. The impact of the reform on local boards and how this is supported by the organisation will need further work as the Bill passes through the legislative stage and into the transition phase.

6. The Bill anticipates a six-month transition period. Further detailed work on the transitional arrangements will be worked through as part of a transition plan.

7. A memo (Attachment A to the agenda report) with information on the Bill was sent to elected members and members of Houkura on 8 September 2025. A workshop was held with Governing Body members, local board chairpersons and Houkura on 10 September 2025. Local boards members received a briefing from the Transport Reform team on 15 September 2025.

8. Due to the limited timeframe for submissions, staff are not able to share a draft submission with local boards.

9. A thematic response from local board members would aid staff in incorporating local board views into the main points for the Governing Body’s consideration. Staff have prepared some broad questions to help guide a thematic response from local boards, and these were distributed to local board teams.

10. Staff will support local board feedback through identifying key areas for local boards to have regard to as a minimum. However, each local board is able to submit its views on any parts that are of interest and relevance.

11. Feedback from local boards will be appended to the report to the Governing Body and attached to the submission. The deadline for feedback is 24 September 2025.

12. The Governing Body will consider staff advice and local board feedback at its 25 September meeting.

13. The Bill is expected to be enacted in early 2026.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) tuku / provide feedback on the Local Government (Auckland Council) (Transport Governance) Amendment Bill to inform the council’s draft submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	79

Ngā kaihaina

Signatories

Author

Karryn Kirk - Principal Strategic Advisor

Authorisers

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Kōkiri Report: Local Board Transport Capital Fund projects ready for construction

File No.: CP2025/20194

Te take mō te pūrongo

Purpose of the report

1. To seek approval for three Local Board Transport Capital Fund projects to proceed to detailed design and construction, and three further Local Board Transport Capital Fund projects to proceed to public engagement, followed by detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. This report provides updates on projects related to the Rodney Local Board’s Kōkiri Agreement, a local plan that outlines levels of engagement with local projects between Auckland Transport and the local board.

3. The following three projects have gone to public engagement, and feedback has now closed:

· Matakana Valley Road pedestrian refuge crossing

· 139 Mahurangi East Road, Snells Beach pedestrian refuge crossing

· Woodcocks Road Mahurangi College signalised pedestrian crossing.

4. These projects are ready to go to detailed design and construction provided the local board is satisfied with the level of public engagement and outcomes.

5. The following three projects are ready to go to public engagement (where needed), and then to detailed design and construction:

· Rimu Street, Helensville pedestrian crossing

· Coatesville-Riverhead Highway bus shelter (Bus Stop 4953)

· Puhoi and Matakana wheel stops.

6. Auckland Transport is requesting an early decision from the local board to move forward with the above three projects after public engagement, if feedback is positive. With no October business meeting due to local elections, this approval is needed to keep the projects on track for completion by 30 June 2026.

7. All six of the above projects have been workshopped with the local board.

8. As all of these are at a ‘collaborate’ level of engagement in Kōkiri, formal local board support to proceed to public engagement and construction is required.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the construction of the Matakana Valley Road pedestrian refuge crossing

b) whakaae / approve the construction of the 139 Mahurangi East Road, Snells Beach pedestrian refuge crossing

c) whakaae / approve the construction the Woodcocks Road (Mahurangi College) signalised pedestrian crossing

d) whakamana / authorise Auckland Transport to progress Rimu Street, Helensville pedestrian crossing to detailed design and construction, subject to general positive sentiment from public engagement

e) whakamana / authorise Auckland Transport to progress Coatesville-Riverhead Highway bus shelter (Bus Stop 4953) to detailed design and construction, subject to general positive sentiment from public engagement

f) whakamana / authorise Auckland Transport to progress Puhoi and Matakana wheel stops to detailed design and construction, subject to general positive sentiment from public engagement.

Horopaki

Context

9. Auckland Transport manages Auckland’s transport network on behalf of Auckland Council. Auckland Transport’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and Auckland Transport work together to set ‘levels of engagement’ for projects and programmes that Auckland Transport is delivering. This process clearly defines the board’s expectations and Auckland Transport’s responsibilities.

10. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and council-controlled organisations in 2020; and are as follows:

a) Collaborate - Auckland Transport and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

b) Consult - Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

11. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide the decisions relating to the delivery of the following Local Board Transport Capital projects which are all at a ‘Collaboratel level of engagement in the local board’s Kōkiri Agreement:

a) Matakana Valley Road pedestrian refuge crossing

b) 139 Mahurangi East Road pedestrian refuge crossing

c) Woodcocks Road (Mahurangi College) signalised pedestrian crossing

d) Rimu Street, Helensville pedestrian crossing

e) Coatesville-Riverhead Highway bus shelter

f) Puhoi and Matakana wheel stops.

Tātaritanga me ngā tohutohu

Analysis and advice

Matakana Valley Road pedestrian refuge crossing

12. The scope of the project was to provide speed calming measures at the western entrance to Matakana Village and a safe crossing facility next to Jubilee Park.

13. There has been a request for speed-calming measures and improved pedestrian facilities on Matakana Valley Road. The project aims to reduce vehicle speeds at the western entrance to Matakana Village as drivers travel through from an 80km/h rural zone to a 50km/h residential area.

14. As the area develops further growth is anticipated, resulting in an increased number of pedestrians. A pedestrian refuge has been proposed to the east of the intersection Matakana Valley Road and Awanui Crescent to connect to local facilities the Matakana Pony and Tennis Clubs.

15. Supplementary improvements are proposed to support reducing speeds including renewal of the gateway treatment, red surfacing, driver feedback signs on both approaches.

16. The project was presented at the Rodney Local Board workshop on 4 December 2024. Three options were presented at the concept stage for feedback (Attachment A to the agenda report):

· option 1 – renewal of the gateway treatment, red surfacing, driver feedback signs and a raised signalised crossing

· option 2 – renewal of the gateway treatment, red surfacing and a pedestrian refuge

· option 2a – renewal of the gateway treatment, red surfacing and a modified pedestrian refuge.

17. An alternative option presented was a refuge to the west of the intersection of Matakana Valley Road and Awanui Crescent. This was discounted as it was considered outside the pedestrian desire line so utilisation would be low.

18. The local board indicated support for option for option 2a. This option required additional funding of $130,000 which was approved at the Rodney Local Board business meeting on 19 February 2025 (resolution RD/2025/13).

A map of a highway

AI-generated content may be incorrect.

Image 1: Matakana Valley Road pedestrian refuge crossing drawing for public engagement

19. Following the workshop and business meeting, Auckland Transport has progressed the design and completed internal reviews and public engagement.

20. The public engagement period ran from 29 July to 15 August 2025 which included:

· emailing key stakeholders such as Fire and Emergency New Zealand, The New Zealand Police, Hato Hone St John, Bike/Walk Auckland, Matakana Pony Club, Matakana Tennis Club, Matakana Butchery, 8 Wired Brewing Works, and Jin Jin restaurant

· distributing letters to 274 residents/owners/occupiers near the planned work site

· an online web page: https://haveyoursay.at.govt.nz/matakana-valley-road.

Activity	Details
Letters distributed	274 residents/owners/occupiers near the planned work site
Submissions received	42 total submissions
· email submissions	8
· online submissions	34

21. Feedback themes:

· support for the crossing: some respondents support the crossing, citing the safety of children and pedestrians, especially with the growing population and increased use of local facilities. They believe the crossing will help remind drivers to slow down and provide a safer environment for families

· opposition to the crossing: some respondents believe the crossing is unnecessary and a waste of public funds. They argue that the traffic volume does not justify such an installation and that the crossing would serve only a few people, primarily those visiting the pony club and tennis club

· alternative suggestions: several people suggest that the funds would be better spent on other improvements, such as repairing and extending the footpath along Matakana Valley Road. They highlight the poor condition of the existing footpath, which poses safety risks, especially for the elderly and those with prams

· footpath extension: there is a strong call for extending the footpath to improve pedestrian safety. Many respondents feel that a continuous footpath is more urgently needed than a crossing.

22. Overall, the feedback demonstrates that while there is a clear call from some for increased pedestrian safety and future-proofing the area for population growth, many urge a shift in focus to maintaining and extending existing footpaths in the wider area. These can be addressed separately through maintenance and renewal programmes and have been referred to the appropriate departments within Auckland Transport for prioritisation.

23. The largest user groups - tennis club and pony club - were either supportive or neutral to the proposal. The overall feedback was largely limited to the provision of the pedestrian refuge island and did not focus on the reduction of speed that this design incorporates with the driver feedback sign and the new road markings.

24. Based on the feedback received from the public, Auckland Transport is proposing no significant changes to the design of the project.

139 Mahurangi East Road, Snells Beach pedestrian refuge crossing

25. The scope of the project was to improve the safety of children crossing the road near bus stops.

26. A new pedestrian crossing is planned outside 139 Mahurangi East Road, Snells Beach requested by the community. The proposed enhancements include refuge islands, improved road markings and signage, and upgraded footpaths. Located within a residential zone and in proximity to bus stops frequently used by children, this initiative aims to mitigate current safety risks associated with hazardous crossing behaviours. With continued local development, increased pedestrian movement and greater utilisation of public transport are anticipated.

27. This project was workshopped with the local board on 4 December 2024 after which the concept design was revised and brought back to the local board on 2 July 2025 (Attachment B to the agenda report). This revised design required additional funding of $130,000 which was approved at the Rodney Local Board business meeting on 19 February 2025 (resolution RD/2025/13).

28. The design was then presented to the community for feedback with the following drawing:

A map of a road with a road and a road with a road and a road with a road and a road with a road and a road with a road and a road with a road and

AI-generated content may be incorrect.

Image 2: Mahurangi East Road pedestrian refuge crossing drawing for public engagement

29. The public engagement period ran from 29 July to 12 August 2025 which included:

· distributing letters to 150 residents in close proximity to the planned crossing

· issuing a letter specifically to parties affected by the installation of a bus shelter. An objection was received from the resident at 147 Mahurangi East Road where a bus shelter is proposed. Auckland Transport has drafted a response to the concerns raised by the resident and is confident that their objections have been addressed

· emailing key stakeholders such as The New Zealand Police, Fire and Emergency New Zealand, and Hato Hone St John.

· informing Bike Auckland

· engaging with local businesses within the area

· sharing the proposed crossing project on social media specifically to the Mahurangi Caring Community Group Facebook group and the Sandspit, Snells, Algies and Mahurangi East Facebook community group.

· an online web page: https://haveyoursay.at.govt.nz/mahurangi-east-road-snells-beach

Activity	Details
Letters distributed	150 residents in close proximity to the planned crossing
Submissions received	17 total submissions
· email submissions	4
· online submissions	13

30. Feedback themes:

· The New Zealand Police feedback: requested a crossing outside 341 Mahurangi East Road, closer to Snells Beach School for student safety

· privacy and amenity concerns: nearby homeowners are worried about privacy, parking loss, and changes to the grass verge due to the proposed bus stop move

· support for improvements: some community members support the new crossing and better bus shelters, noting benefits like safer pedestrian access and slower traffic

· additional requests: were made for more crossings near the school and along Mahurangi East Road to improve safety

· general safety improvements: suggestions include narrowing the road, adding bike lanes, and ensuring new infrastructure doesn’t create further risks.

31. Overall, feedback mixes concerns and support, with strong emphasis on pedestrian safety and minimal resident disruption.

32. Based on the feedback received from the public and further internal review, Auckland Transport is proposing some minor changes to the design to enhance cyclist safety by making an alteration to the side island, potentially resulting in a small amount of additional parking loss which has not been raised as a concern in feedback (Attachment C to the agenda report).

Woodcocks Road (Mahurangi College) signalised crossing

33. The scope of this project is to upgrade the existing at-grade pedestrian crossing on Woodcocks Road, Warkworth, near Mahurangi College, to a signalised mid-block crossing. This enhancement aims to improve driver awareness of children and reduce traffic disruptions by enabling groups of pedestrians to cross in a coordinated manner.

34. This project was workshopped with the local board on 7 May 2025 and was followed by a business report to the 18 June 2025 meeting at which the local board endorsed a mid-block signalised crossing without side islands to progress to scheme design and public engagement (resolution RD/2025/112).

35. Subsequently the following drawing was presented to the public for feedback:

Aerial view of a road with buildings and roads

AI-generated content may be incorrect.

Image 3: Woodcocks Road (Mahurangi College) signalised pedestrian crossing drawing for public engagement

36. The public engagement period ran from 18 August to 1 September 2025 which included:

· postcards delivered to directly affected properties

· emails to key stakeholders

· an online webpage https://haveyoursay.at.govt.nz/woodcocks-road-in-mahurangi.

Activity	Details
Postcards distributed	40 residents and businesses in close proximity to the planned crossing
Emails to key stakeholders	10
Submissions received	2 total submissions
· supported with minor changes	1
· did not support	0
· did not select support / not support	1

37. Mahurangi College was previously consulted and expressed support for the crossing along with several suggestions which were considered during the design phase of the project.

38. Based on the feedback received from the public, Auckland Transport is proposing no changes to the design of the project.

Rimu Street, Helensville pedestrian improvements

39. The scope of the project is to improve safety for students crossing Rimu Street in Helensville.

40. At the 19 June 2025 business meeting, the local board endorsed proceeding to scheme design and public engagement on a pram crossing with side islands and broken yellow lines at Rimu Street, Helensville near Helensville Primary School (resolution RD/2025/112).

41. Auckland Transport is now requesting authorisation from the local board to move ahead to detailed design and construction of this project following public engagement, if feedback is positive. This approval is needed to keep the project on track for completion by 30 June 2026.

42. Public engagement is planned to start late September 2025 and will run for two weeks. An online web page is in the process of being set up.

43. The drawing below will be issued with the engagement material:

Image 4: Rimu Street Helensville pedestrian improvements drawing for public engagement

44. Auckland Transport does not foresee any issues arising from the design being presented to the community. Additionally, Helensville Primary School have already endorsed the current scheme design.

Coatesville-Riverhead Highway bus shelter

45. The scope of this project is to install a bus shelter at Bus Stop 4953, opposite 1093 Coatesville-Riverhead Highway, Riverhead, and to make minor changes to the existing bus stop, as requested by the local board.

46. This project was workshopped with the local board on 13 August 2025, where a concept plan was presented (Attachment D to the agenda report).

47. This project is now ready for public engagement which is expected to run over September-October 2025, with construction in December 2025.

48. Auckland Transport is requesting authorisation from the local board to move ahead to detailed design and construction of this project following public engagement, if feedback is positive. This approval is needed to keep the project on track for completion by 30 June 2026.

Puhoi and Matakana wheel stops

49. The scope of these two minor projects is to restrict parked vehicles from encroaching over the flush pedestrian footpaths in both Puhoi Road between the library and footbridge, and in Matakana Valley Road between numbers 60 and 82, which are currently forcing pedestrians onto the road during busy times.

50. The local board has requested these on behalf of the Puhoi and Matakana communities.

51. The projects were workshopped with the local board on 13 August 2025, where concept plans and two options for the style of wheel stops were presented (Attachment D).

52. At that workshop, the local board indicated preference for wooden style wheel stops to be in keeping with the villages’ character and existing wheel stops in the vicinity.

53. These projects are now ready for public engagement which is expected to run over September-October 2025, with construction in March/April 2026.

54. Auckland Transport is requesting authorisation from the local board to move ahead to detailed design and construction of this project following public engagement, if feedback is positive. This approval is needed to keep the project on track for completion by 30 June 2026.

Tauākī whakaaweawe āhuarangi

Climate impact statement

55. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

56. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

57. The Local Board Transport Capital Fund projects in this report were initiated by Rodney Local Board and do not impact on council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58. The Rodney Local Board reviewed and provided feedback on six transport projects through workshops held in December 2024 and July and August 2025. These sessions enabled members to consider design options, raise concerns, and guide next steps in alignment with the 2025/2026 Kōkiri Agreement, prior to this report being submitted.

59. Across all workshops, members expressed informal support for the proposals and provided feedback that informed the final designs. Formal direction is now sought where required to proceed with implementation.

Tauākī whakaaweawe Māori

Māori impact statement

60. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

61. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

62. In this case the decisions do not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

63. The Rodney Local Board have already committed funds from the local board transport capital fund to progress the six projects outlined in this report. This report does not seek any additional funding to complete the projects.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

65. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the local board transport capital fund. However, there is always a small risk that more money may be required from the local board transport capital fund.

Ngā koringa ā-muri

Next steps

66. With support from the local board the above projects will progress to public engagement where required, followed by detailed design and construction as per Auckland Transport works schedule and be completed by 30 June 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Matakana Valley Road pedestrian refuge crossing presentation - 4 December 2024	95
b ⇩	Mahurangi East Road pedestrian crossing presentation - 2 July 2025	107
c ⇩	Revised design for 139 Mahurangi East Road pedestrian crossing	117
d ⇩	Coatesville-Riverhead Highway bus shelter and Puhoi and Matakana wheel stops presentation - 13 August 2025	119

Ngā kaihaina

Signatories

Author

Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement quarterly update - September 2025

File No.: CP2025/20120

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2025/2026 is the local board’s engagement plan with Auckland Transport ’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026.

Horopaki

Context

4. In mid-2023, development of the Kōkiri / Local Board Transport Agreement (Kōkiri Agreement) was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed through an annual process that includes the following steps:

Timeline	Action
October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	Auckland Transport responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards.

5. In addition to the development of the Kōkiri Agreement, Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

6. This process provides a clear annual structure for engaging with Auckland Transport. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

7. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps Auckland Transport to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

8. However, plans evolve and change, so Auckland Transport reports quarterly on the progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to Auckland Transport about their work programme.

9. The levels of engagement with the local board in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) Public Participation Spectrum and are as follows:

Level of participation	Commitment to the local board
Collaborate	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consult	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Inform	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by Auckland Transport, however there is no expectation that the project must be modified based on that input.

10. Attachment A to the agenda report provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2025/2026.

11. Attachment B to the agenda report is the quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

13. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how Auckland Transport will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

15. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. Auckland Transport also surveys local board members quarterly about engagement, providing an indication of satisfaction.

16. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement department.

17. The Kōkiri Agreement is reported to the Local Board Chairs’ Forum on a regular basis.

18. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations through the previous joint council-controlled organisations engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The local board endorsed the Kōkiri Agreement 2025/2026 at their 16 July 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

20. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

21. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

22. The Kōkiri Agreement is focused on Auckland Transport’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

23. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

24. Updates on the Local Board Transport Capital Fund projects are included in this report (Attachment A), but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. The local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

26. Auckland Transport suggests that any risks are mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

27. Following this meeting Auckland Transport will respond to any additional resolutions.

28. The next quarterly report is planned for December 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kōkiri quarterly update – September 2025	131
b ⇩	Kōkiri quarterly maintenance and renewals update - September 2025	135

Ngā kaihaina

Signatories

Author

Beth Houlbrooke – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

New private road names at 26 State Highway 1, Warkworth (Warkworth Ridge Development Stages 3B, 3C and 3D)

File No.: CP2025/18981

Te take mō te pūrongo

Purpose of the report

1. To seek approval to name seven private roads being commonly owned access lots (COAL) created by way of a subdivision development at 26 State Highway 1, Warkworth.

2. To seek approval to rename commonly owned access lot B4-B created by way of a subdivision development at 26 State Highway 1, Warkworth.

Whakarāpopototanga matua

Executive summary

3. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

4. The developer and applicant, Templeton Warkworth Ridge Limited has proposed the names presented below for the new private roads for consideration by the local board. These include the name options for commonly owned access lot B4-B, currently named ‘Jacks Lane’ which is to be renamed.

5. The proposed road name options have been assessed against the guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011, and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met, and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

6. The proposed names for the private roads at 26 State Highway 1 are:

Applicant’s preference

Alternatives

COAL 3D-B

(commonly owned access lot)

Ika Lane

Mauri Lane

Settlers Lane

COAL B3-C

(commonly owned access lot)

Northwards Lane

Horoeka Lane

Auctioneer Lane

COAL B3-D

(commonly owned access lot)

Muka Lane

Tokerau Lane

Redwood Lane

COAL B4-B (rename)

(commonly owned access lot)

Awa Place

Riverbend Place

Clearwater Place

COAL 3C-1

(commonly owned access lot)

Magnolia Place

Drovers Place

Cotter Place

COAL 3C-2

(commonly owned access lot)

Michelia Place

Stockyard Place

Dublin Place

COAL 3C-3

(commonly owned access lot)

Hornbeam Place

Dublin Place

Broker Place

COAL 3C-4

(commonly owned access lot)

Nikau Place

Bracken Place

Horoeka Place

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the following names for seven private roads created by way of subdivision undertaken by Templeton Warkworth Ridge Limited at 26 State Highway 1, Warkworth, in accordance with section 319(1)(j) of the Local Government Act 1974 (Road naming reference RDN90124996, resource consent references BUN60381824, SUB60381825 and SUB60381825-H):

Road number	Road name
COAL 3D-B (commonly owned access lot)	Ika Lane
COAL B3-C (commonly owned access lot)	Northwards Lane
COAL B3-D (commonly owned access lot)	Muka Lane
COAL 3C-1 (commonly owned access lot)	Magnolia Place
COAL 3C-2 (commonly owned access lot)	Michelia Place
COAL 3C-3 (commonly owned access lot)	Hornbeam Place
COAL 3C-4 (commonly owned access lot)	Nikau Place

b) whakaae / approve the new name ‘Awa Place’ for commonly owned access lot B4-B previously named ‘Jacks Lane’ in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

7. Resource consent reference BUN60381824 was issued in January 2022 for the comprehensive development of 54.7 hectares of land subdivided into 643 residential lots, associated parks and roading and a bush and stream protection area. A variation to this resource consent was issued on 13 March 2025 which resulted in changes in the road layout across several stages of the development.

8. This application relates to Stages 3B, 3C and 3D of the development. It involves the naming of seven new private roads and the renaming of commonly owned access lot B4-B, currently named ‘Jacks Lane’.

9. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

10. In this development, eight commonly owned access lots are required to be named as they would each be serving more than five lots. Location and scheme plans of the development can be found in Attachments A and B to the agenda report.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

12. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. Theme: Some of the proposed names demonstrate the cultural and ancestral link Ngāti Manuhiri have to the area. The other names generally reflect local environmental and landscape features, and historical links to the area, with some names having a link to the developers’ heritage.

Road number	Proposed name	Meaning (as described by applicant)
COAL 3D-B	Ika Lane (applicant’s preference)	This name refers to the taonga fish species that swim in the awa/river or stream. This name is gifted by Ngāti Manuhiri.
	Mauri Lane (alternative)	The meaning of this name is ‘the wellbeing of the whenua’. This name is gifted by Ngāti Manuhiri.
	Settlers Lane (alternative)	This name recognises the European settlers who shaped Warkworth’s development, particularly in timber milling and shipbuilding.
COAL B3-C	Northwards Lane (applicant’s preference)	This lane runs northward.
	Horoeka Lane (alternative)	This name refers to lancewood found in the lower reaches of the stream.
	Auctioneer Lane (alternative)	This name is in recognition of the auctioneers at the former saleyards.
COAL B3-D	Muka Lane (applicant’s preference)	This name refers to the fibres found within flax /harakeke plants. This name is gifted by Ngāti Manuhiri.
	Tokerau Lane (alternative)	This name is inspired by Te Tai Tokerau, the northern Māori electorate that includes Warkworth.
	Redwood Lane (alternative)	This name is a nod to the European settlers who introduced redwood trees to parts of New Zealand.
COAL B4-B	Awa Place (applicant’s preference)	Awa means river in te reo Māori. This is a reference to the Mahurangi River, located in the area.
	Riverbend Place (alternative)	The name is a reference to the Mahurangi River located in Warkworth.
	Clearwater Place (alternative)	This name is inspired by the pristine waterways and natural beauty of the region, evoking a fresh and peaceful atmosphere.
COAL 3C-1	Magnolia Place (applicant’s preference)	This is a reference to the tree planted at the end of the street.
	Drovers Place (alternative)	Before trucking and the increase of road traffic, all cattle and sheep were driven to the saleyards by drovers on horseback with teams of dogs.
	Cotter Place (alternative)	‘Cotter’ is Scottish for farmer. The developers have some Scottish heritage.
COAL 3C-2	Michelia Place (applicant’s preference)	This is a reference to the tree planted at the end of the street.
	Stockyard Place (alternative)	Since prior to 1913 there has been a large saleyard and saleyard holding paddocks on the northwestern side of this development. The saleyards were a major communal meeting and trading place and were only closed in recent years. Sales were held there every fortnight.
	Dublin Place (alternative)	This is in reference to the developer’s Irish heritage.
COAL 3C-3	Hornbeam Place (applicant’s preference)	This is a reference to the upright Hornbeam tree planted at the end of the street.
	Dublin Place (alternative)	This is in reference to the developer’s Irish heritage.
	Broker Place (alternative)	The name is in recognition of the stockbrokers at the saleyards.
COAL 3C-4	Nikau Place (applicant’s preference)	This is a reference to the native tree planted at the end of the street.
	Bracken Place (alternative)	The name refers to bracken fern found on the site.
	Horoeka Place (alternative)	This name is referring to lancewood found in the lower reaches of the stream.

14. Assessment: All the name options have been assessed by council’s subdivision specialist team to ensure that they meet both the guidelines and the addressing standards in respect to road naming. The guidelines and technical standards are considered to have been generally met, except perhaps in respect of the road to be renamed.

15. Principle 5 of the guidelines discourages the renaming of roads unless there are compelling reasons to support the change. The reason that the applicant has proposed to the rename COAL B4-B is that there was originally a miscommunication between the applicant and their agent regarding which name was to be proposed. It is also noted in this case, that COAL B4-B is associated with a stage of the subdivision that has not yet been completed. Therefore, as there are currently no properties addressed from the road, the renaming from ‘Jacks Lane’ to ‘Awa Place’ will have no impact on any residents.

16. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17. Road Type: ‘Lane’ and ‘Place’ are acceptable road types for the new roads, suiting the form and layout of the COALs.

18. Consultation: Community groups and mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23. Ngāti Manuhiri Settlement Trust are the mana whenua and mandated iwi authority for the area where the development is located. The applicant has consulted with Ngāti Manuhiri, and they have gifted several names for the development.

24. On 23 June 2025, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Ngāti Te Ata Waiohua

· Ngāti Paoa

· Ngāti Maru

· Ngāti Whanaunga

· Ngāti Manuhiri

· Ngāti Wai.

25. By the close of the consultation period (10 working days) a response had been received from Ngāti Maru indicating a typographical error in one of the names. The error has since been corrected as per Ngāti Maru advice. No other responses were received.

26. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

27. The road naming process does not raise any financial implications for the council.

28. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

30. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. Land Information New Zealand provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location map	151
b ⇩	Scheme plan	153

Ngā kaihaina

Signatories

Author

Qiuan Wang – Align Limited

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

2025 Local Government Elections - meetings and decision-making until new local board members make their declarations

File No.: CP2025/20108

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Rodney Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Rodney Local Board in this current term is scheduled for 17 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council chief executive under current delegations.

5. The existing local board’s delegation to the chief executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (17 September 2025) and the end of term (18 October 2025).

b) tuhi tīpoka / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the chief executive under current delegations.

c) tuhi tīpoka / note that the chief executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) tono / request that the chief executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the chief executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the chief executive under his existing delegations.

15. The delegation to the chief executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks and Community Facilities staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the mayor, deputy mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the chief executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the chief executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Guinness – Elections Programme Senior Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts – Head of Governance Programmes and Policies

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Kumeū-Huapai triangle neighbourhood park facilities - proposed concept design

File No.: CP2025/20274

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the proposed concept design for the development of neighbourhood parks within the Kumeū-Huapai triangle located at 32 Schoolside Road, 10 Lumbarda Drive and 16–20 Dida Park Drive and to progress the project to detailed design and construction.

Whakarāpopototanga matua

Executive summary

2. The development of neighbourhood park facilities within the Kumeū-Huapai Special Housing Area was identified as a growth-funded project. The local board requested that staff explore opportunities to enhance play provision and passive recreation in the area to support community wellbeing and connectivity.

3. The project has been allocated $823,651 from the regional Local Parks and Sports Field Development (Growth): 2025-2028 work programme towards the development of neighbourhood parks within the Huapai Triangle Special Housing Area. The project is included in the 2025/2026 Rodney Local Board Customer and Community Services Work Programme approved on 18 June 2025 (resolution RD/2025/109).

4. The proposed design will expand the existing developer-led play space at Schoolside Road / Lumbarda Drive and create a passive recreational space with nature play at Dida Park Drive.

5. The accessible concrete pathways, inclusive seating and shaded areas, and sensory-rich landscaping have all been considered to ensure a welcoming experience for visitors of all ages and abilities.

6. Strategic assessment and initial site investigations have been completed. A concept design has been developed for three parcels of land acquired in 2016/2017 within the Huapai Special Housing Area. The design incorporates feedback from staff and aligns with the Auckland Open Space and Recreation Strategy.

7. In August 2024, this concept design was presented to the local board. Feedback from the local board included enhancing play provision for all ages, improving landscaping, and ensuring passive recreation opportunities. Consequently, the concept design was updated to reflect this feedback.

8. Public consultation with the community via AK Have Your Say took place from 11 August - 9 September 2024. Out of 180 submissions, over 90 per cent was from Rodney residents - most supported one or both concept plans, with a preference for relaxing activities at Dida Park and active recreation at Schoolside Road Reserve.

9. In response to community feedback, minor adjustments were made to the concept design to incorporate local preferences and priorities.

10. Staff are recommending the proposed concept design for upgrading Dida Park and Schoolside Road Reserve as it aligns with strategic objectives, community needs and fits within the available budget.

11. Subject to local board approval of the proposed concept design, detailed design will be started in September 2025 and physical works are expected to commence in late summer 2026.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whakaae / approve the proposed concept design for the development of neighborhood park facilities at 32 Schoolside Road, 10 Lumarda Drive, and 16-20 Dida Park Drive, Huapai, as per Attachment A to the agenda report and request staff progress the project to detailed design and construction.

Horopaki

Context

12. The Huapai Triangle neighbourhood park development is located across three parcels of land within the Huapai Special Housing Area (SHA) in Kumeū-Huapai:

· 32 Schoolside Road, Huapai

· 10 Lumbarda Drive, Huapai

· 16–20 Dida Park Drive, Huapai.

13. These sites are situated in a high-density residential area and were acquired in 2016/2017 for neighbourhood park use. The land features gently sloping terrain, optimal passive surveillance from surrounding homes, and existing developer-installed infrastructure such as footpaths and lighting. The location plan is included within the concept plan (Attachment A to the agenda report).

Figure 1: Location plan of Dida Park and Schoolside Road Reserve

14. The project is included as part of the Rodney Local Board 2025/2026 Community Capex Work Programme approved on 18 June 2025 (resolution RD/2025/109)

15. The project is funded through the regional Local Parks and Sports Field Development (Growth): 2025-2028 work programme, with a total allocation of $823,651.93 across multiple years.

16. The benefits envisioned include:

· increased play provision for all ages and abilities

· enhanced passive recreation opportunities

· improved community connectivity and wellbeing.

17. Initial site investigations and strategic assessments have been completed. A concept design was developed and presented to the local board in August 2024. Feedback from the local board included:

· enhancing play options beyond the existing developer-led playground for a wider range of age groups and interests

· improving landscaping to enhance the overall aesthetic and usability of the park and reserve environment

· creating a quieter, passive recreation space at Dida Park Drive.

18. Currently, both Dida Park and Schoolside Road Reserve remain largely undeveloped, with limited landscaping, furniture, or amenities in place – aside from a standalone playground recently installed at Schoolside Road Reserve.

19. The accessible concrete pathways, inclusive seating and shaded areas, and sensory-rich landscaping have all been considered to ensure a welcoming experience for visitors of all ages and abilities.

20. Key developments and decisions are detailed in the table below:

Table 1: Project timeline

Timeline	Activity
2016 – 2017	Land acquisition Three parcels of land (32 Schoolside Road, 10 Lumbarda Drive, and 16–20 Dida Park Drive) were acquired within the Huapai Special Housing Area (SHA) for future neighbourhood park development.
June 2022	Project approval The Rodney Local Board approved the project as part of the 2022/2023 Community Work Programme (resolution RD/2022/79). Approval was also granted by the Parks, Arts, Community and Events Committee (resolution PAC/2022/55).
2023 – 2024	Investigation Site investigations identified opportunities to improve play provision and passive recreation. Preliminary design options were explored for both sites.
July 2024	Concept design development A concept plan was developed for the three sites, incorporating play options for all ages, pathways, landscaping, fencing, furniture, and signage.
7 August 2024	The concept design was presented to the Rodney Local Board. Feedback included enhancing play provision, improving landscaping, and creating a quieter space at Dida Park Drive.
11 August – 09 September 2024	Public consultation This was conducted via AK Have Your Say platform. 180 submissions were received.
17 September 2025	The revised concept design along with the results of public consultation will be presented to the local board for approval.

Strategic alignment

21. This project aligns with several Auckland Council strategic documents and local board priorities, ensuring that the development of neighbourhood park facilities in the Huapai Triangle supports both regional and local outcomes.

Table 2: Three Auckland Council strategic documents

Strategic document / plan	Alignment with project	Link / reference
Rodney Local Board Plan	This project delivers on the Rodney Local Board Plan (2023) objective: Our communities have great local options for indoor and outdoor play, sport and recreation that provide opportunities for all ages and abilities.	Rodney Local Board Plan 2023
Auckland Open Space, Sport and Recreation Strategy	Encourages the development of high-quality parks that meet the needs of diverse communities and support growth in urban areas.	Manaaki Tāmaki Makaurau: Auckland Open Space, Sport and Recreation Strategy
Auckland Plan 2050	Supports the “Belonging and Participation” and “Homes and Places” outcomes by creating inclusive, accessible public spaces that support community wellbeing.	Auckland Plan 2050

22. The project also responds to the growth pressures in the Huapai Special Housing Area by ensuring that new and existing residents have access to well-designed, functional, and inclusive public spaces.

Tātaritanga me ngā tohutohu

Analysis and advice

Consultation and engagement

23. Consultation with the local community took place from 11 August - 9 September 2024 through the Auckland Council Have Your Say webpage, supported by signage at both parks and letterbox drops. The consultation was also promoted via the Rodney Local Board Facebook page.https://akhaveyoursay.aucklandcouncil.govt.nz/dida-park-and-schoolside-road-reserve-upgrade

24. Consultation feedback is included as Attachment B to the agenda report - Dida Park and Schoolside Reserve consultation results.

Themes from engagement

25. Of the 118 submissions received for Dida Park and Schoolside Road Reserve, over 90 per cent were from Rodney residents. Most submitters supported one or both concept plans, with a preference for relaxing activities at Dida Park and active recreation at Schoolside Road Reserve.

26. Key feedback themes from the consultation:

· more than 90 per cent of feedback submissions supported one or both of the concept plan proposals

· most people preferred relaxing or low-effort recreational activities at Dida Park

· play and active recreational experiences were preferred for Schoolside Road Reserve

· over 90 per cent of feedback came from residents in the Rodney Local Board area.

27. The following additions to the project scope were made as a result of feedback:

Dida Park

· drainage to the lawn area

· garden swing seats under the pergola

· nature play elements for informal play

· rubbish bin near the picnic area.

Schoolside Road Reserve

· additional picnic tables and seats in the play area and along the path

· a shade sail above the communal / social space

· planting of fruit trees along the path

· a multi-sports goal in the open lawn area to address senior play / sport games.

Additional changes

· removed the tennis table to provide more seating in the social space

· replaced one infant swing seat with a 'mum and bub' seat.

28. It is recommended that the local board approve the proposed concept design, which takes into consideration both the local board and community feedback (Attachment A), to allow the project to continue to the detailed design and construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

30. It is anticipated that there will be an increase in carbon emission from construction activities, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as much as possible through sustainable procurement and construction practices.

31. As this project exceeds $300,000, the following waste and carbon reporting requirement must be met.

· selection of a competent contractor who has completed the environmental site management course prescribed by the council. This pre-requisite is required for the person responsible for overseeing waste sorting and auditing on site

· preparation of a site-specific waste and carbon management plan for approval by the council.

32. Submission of a waste and carbon data report to the council at the conclusion of the contract.

33. The project will prioritise upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle). For this proposal, existing vegetation and soil will be retained and enhanced where possible, and any removed materials will be reused and recycled through council-approved channel.

34. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

35. The development will aim to minimise maintenance, waste production, and energy consumption, and phase out the use of fossil fuel. Passive and renewable design options will be optimised, including use of natural shade from trees, water retention methods through landscaping and permeable surfaces.

36. The proposed concept design has incorporated passive principles and natural infrastructure to deliver desired functions. For example, shade will be provided by tree planting rather than artificial structures, and seating areas will be positioned to maximise natural light and shelter.

37. The proposed Huapai Triangle neighborhood park concept design includes mitigation steps such as tree planting to support carbon sequestration and provide shade; a social procurement approach to encourage community involvement in planting and maintenance; potential alignment with other council programmes for planting supply and biodiversity enhancement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. Council staff from principal design open space, community engagement advisor, facilities maintenance (Parks and Community Facilities), have been consulted during the development of the proposal concept design. Their feedback was incorporated into the design process to ensure alignment with the operational requirements and infrastructure planning. Staff are supportive of the upgrade as it will improve the quality and functionality of the asset while reducing long-term maintenance costs.

39. The project will deliver significant improvements to the Huapai Triangle community, addressing the need for inclusive, accessible, and engaging public spaces in a high-growth residential area. Specific outcomes include:

· improved passive recreation opportunities

· better connectivity between reserves

· increased shade and biodiversity through tree planting

· support for community wellbeing and social cohesion.

40. Collaboration with council staff will continue throughout the detailed design and delivery phases to ensure the development is appropriately integrated into operational maintenance systems. This includes coordination on:

· maintenance planning and service levels

· waste and carbon reporting

· planting and landscaping schedules

· accessibility and safety standards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The Huapai Triangle neighbourhood park development is located at 32 Schoolside Road, 10 Lumbarda Drive, and 16–20 Dida Park Drive, Huapai. These sites are situated within a high-growth residential area and form part of the open space network in the Huapai Special Housing Area.

42. The concept design was presented to the local board in August 2024. Feedback from the local board included enhancing play provision for all ages, improving landscaping, and ensuring passive recreation opportunities. Consequently, the concept design was updated to reflect this feedback.

43. Public consultation with the community via AK Have Your Say took place from 11 August - 9 September 2024. Out of 180 submissions over 90 per cent were from Rodney residents. Most supported one or both concept plans, with a preference for relaxing activities at Dida Park and active recreation at Schoolside Road Reserve. Minor adjustments were also made to the concept plans in response to community feedback, ensuring they better reflect local preferences and priorities.

44. This project is included as part of the Rodney Local Board’s 2025/2026 Community Capex Work Programme approved on 18 June 2025 (resolution RD/2025/109)

45. The project aligns and supports the following objective under Rodney Local Board Plan 2023 outcome Our Community: communities have great local options for indoor and outdoor play, sport and recreation that provide opportunities for all ages and abilities.

46. The project will deliver benefits to the community by providing inclusive, accessible, and engaging public spaces that support social connection, recreation, and wellbeing.

Tauākī whakaaweawe Māori

Māori impact statement

47. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, including the Auckland Plan, Long-term Plan 2024–2034, Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework, and Rodney Local Board Plan 2023.

48. The development of the Huapai Triangle neighbourhood parks will benefit Māori and the wider community by:

· supporting whānau wellbeing through access to safe, inclusive, and culturally welcoming spaces

· providing opportunities for connection to whenua through native planting and nature play

· enabling community-led initiatives such as gardens and cultural events that reflect Māori values and traditions.

49. According to the 2018 Census, approximately 11.2 per cent of the Rodney Local Board area population identify as Māori, highlighting the importance of inclusive design and engagement.

50. Engagement with mana whenua was undertaken as part of the consultation process. The concept design was discussed with iwi representatives through the Parks and Community Facilities mana whenua forum in August 2024.

51. Feedback was received from Ngāti Whātua o Kaipara, supporting the project in principle, with the following specific feedback incorporated into the proposed concept design:

· inclusion of native tree species to support biodiversity and cultural connection

· use of natural materials and avoidance of synthetic finishes where possible

· provision of quiet, reflective spaces to support spiritual and cultural practices.

52. Due to budget constraints, the following feedback could not be incorporated at this stage:

· installation of interpretive signage reflecting local Māori history and narratives

· inclusion of carved elements or cultural artworks within the playground structures

These elements may be considered in future stages or through partnership opportunities.

53. The project acknowledges the Māori guardianship (kaitiakitanga) of the land and its natural resources. The design respects the mauri of the place and aims to enhance the taonga of the local environment through thoughtful landscaping and community involvement.

54. There will be opportunities for mana whenua to be involved during the detailed design phase, including input into planting plans, cultural design elements, and ongoing engagement through council’s established iwi consultation channels.

Ngā ritenga ā-pūtea

Financial implications

55. A total budget of $823,651 has been approved by the local board for this project across multiple financial years.

56. Capex - Growth is a regional fund. The Regional Community Capital Investment Programme 2025/2026 was approved by the Community Committee on 29 July 2025, including the budget of $768,215 for this project (resolution CCCCC/2025/39).

Table 3: Approved budget allocation for the project

Budget source	FY2024/2025 and prior	FY2025/2026	Total ($)
Capex – Growth regional)	$55,436	$768,215	$823,651

57. Based on high level estimates the available budget is expected to be sufficient to deliver this project.

58. The ongoing maintenance costs for the expected lifespan of the assets is $10,000 annually. This cost will be met through the local board’s operational expenditure budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. The following risks and mitigations have been considered:

Table 4: Risks and mitigations

Risk Category	Identified Risk	Mitigation
Timeframe	Potential delays in project delivery	Staff will monitor milestones and proactively manage delays; a flexible construction programme will be developed.
Resource consent	Delays or issues in obtaining resource consent	Early preparation of documentation and engagement with council specialists; ongoing consultation with mana whenua and stakeholders.
Building consent process	Delays due to compliance issues	Early coordination with council’s building consent team to ensure timely approvals and compliance.
Budget	Risk of budget overrun	Project is currently within budget; a small contingency is included for unforeseen costs; no additional funding is requested.
Construction	Poor weather may delay construction	Contingency funding is available to manage delays; programme flexibility will help accommodate disruptions.
	Damage to existing paths or other assets due to construction works	Protective measures (e.g. Jakmats) will be used; any damage will be repaired at project cost using contingency funds.
Reputational risk	Negative public perception or stakeholder dissatisfaction	Clear and consistent communication will be maintained; community feedback has been incorporated into the design.

Ngā koringa ā-muri

Next steps

60. The table below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement or the resource consent process, building consent processes may impact the overall delivery schedule:

Table 5: Project phasing and timelines

Project phase	Planned completion timeframe
Detailed design - once the concept design is approved by the local board, the development of the detailed design can be progressed	End of September 2025
Resource consent application	End of December 2025
Building consent application	End of January 2026
Procurement Process - the tender will be submitted to Auckland Council’s full facilities contractor and/or to a suitable contractor as per the procurement guidelines.	End of February 2026
Physical works - An accurate commencement date and the duration of the physical works is not known at this time and will be confirmed at a later stage.	End of June 2026

61. Progress updates on the project will be provided to the local board as part of the quarterly reports.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Concept document - August 2025	169
b ⇩	Dida Park and Schoolside Reserve consultation results	183

Ngā kaihaina

Signatories

Author

Kylie Hill - Principal Policy Advisor

Authorisers

Geoffrey Pitman – Manager Area Operations

Eli Nathan - Head of Area Operations

Lesley Jenkins - Local Area Manager

Rodney Local Board

17 September 2025

Rodney Local Board Annual Report 2024/2025

File No.: CP2025/19576

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the draft Rodney Local Board Annual Report 2024/2025 (Attachment A to the agenda report), prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) whai / adopt the draft Rodney Local Board Annual Report 2024/2025 as set out in Attachment A to the agenda report.

b) tuhi tīpoka / note that any proposed changes to the Rodney Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its local board agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in te reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Rodney Local Board Annual Report 2024/2025	257

Ngā kaihaina

Signatories

Author

Kent Annear – Lead Financial Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan - General Manager Financial Advisory

Lesley Jenkins - Local Area Manager

Chairperson	Brent Bailey
Deputy Chairperson	Louise Johnston
Members	Michelle Carmichael
	Mark Dennis
	Tim Holdgate
	Colin Smith
	Geoff Upson
	Ivan Wagstaff
	Guy Wishart

Local Board Member	Organisation	Position
Brent Bailey	Central Shooters Inc	President
	Auckland Shooting Club	Member
	Royal NZ Yacht Squadron	Member
	Muriwai Community Association Incorporated	Member
Michelle Carmichael	Fight the Tip Tiaki te Whenua Inc	Deputy chairperson
Mark Dennis	Helensville Tennis Club	Elected member
	Helensville District Health Trust	Committee member
	Everykid Charitable Trust	Trustee
	Auckland Justices of the Peace Association	Member (JP)
	Parakai Springs Complex	Operations manager
	North West Security	Director
Tim Holdgate	Landowners Contractors Association	Vice chairman
Tim Holdgate	Agricultural & Pastoral Society Warkworth	Committee member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Colin Smith	Landowners Contractors Association	Committee member
Geoff Upson
Ivan Wagstaff
Guy Wishart	Huapai Kumeū Lions	Member
	Kaipara ki Mahurangi LEC	Member
	Kumeū Community Centre	Committee member
	Kumeū Small Landowners Assoc	Member
	Future Kumeū Inc Committee	Member
	Kumeū Live (Music Events)	Manager
	Kumeū Emergency Network	Member
	Kumeū Community Action	Member
	Kumeū Showgrounds Committee	Member

Author	Louise Healy - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager