Agenda of Manurewa Local Board - Thursday, 18 September 2025

1 Nau mai | Welcome

A board member will lead the meeting in prayer.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Manurewa Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 4 September 2025, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Equal Justice Project

Te take mō te pūrongo

Purpose of the report

1. Ayesha Mohammed and Mair Marulli de Barlette, from the Equal Justice Project will be in attendance to speak to the board about the work they have done through their partnership with Communities Against Alcohol Harm. Specifically, they will be speaking on non-compliance with the Sale and Supply of Alcohol Act 2012.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Ayesha Mohammed and Mair Marulli de Barlette for their presentation attendance.

8.2 Deputation - Communicare

Te take mō te pūrongo

Purpose of the report

1. Mike Mathews from Communicare will be in attendance to speak to the board about the work the organisation does in supporting isolated seniors.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Mike Mathews from Communicare for his presentation and attendance.

8.3 Deputation - Manurewa - the home of Indigenous Touch

Te take mō te pūrongo

Purpose of the report

1. Pat Spellman will be in attendance to speak to the board about the mahi completed regarding indigenous touch as well as the mahi still do in the Manurewa rohe.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Pat Spellman for his presentation and attendance.

8.4 Deputation - What Hope

Te take mō te pūrongo

Purpose of the report

1. Kenneth Sin from What Hope will be in attendance to present their findings for the feasibility study for a youth-focussed community centre.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakamihi / thank Kenneth Sin from What Hope for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Manurewa Local Board Update September 2025	17

No.	Title	Page
a ⇩	Manurewa Active Modes Project – Climate Action Transport Targeted Rate	27

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	55

Manurewa Local Board

18 September 2025

Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme 2025/2026

File No.: CP2025/19494

Te take mō te pūrongo

Purpose of the report

1. To approve community partners and associated funding for the new work programme line 5268 Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Tamariki and Whānau Wellbeing Partnerships Programme is a pilot programme that aims to fund community organisations to deliver locally-led, locally-designed and locally-delivered programmes for children and young people aged 8-18 in the Manurewa local board area.

3. Ten selected organisations were invited to submit their proposals through a closed Expression of Interest (EOI) process. Staff assessed these applications based on set criteria and alignment with the local board plan and programme outcomes.

4. Staff proposed recommendations for eight out of the ten organisations to be funded, totalling $694,800 out of the allocated budget of $750,000.

5. Upon approval from the local board, the approved organisations will be notified and funding agreements finalised. Regular updates will be provided to the local board on progress.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakaae / approve the following eight organisations and recommended funding amounts for the Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme for the 2025/2026 financial year:

Organisation	Funding request	Recommendation
Warriors Community Foundation	$125,400	$112,400
Street Racket	$140,000	$140,000
Pacific Touch Trust	$15,000	$0.00
Counselling Services Centre	$64,000	$64,000
Express Yourself Dance Academy	$39,400	$39,400
Purpose Trust	$190,000	$114,000
Kura Cares	$89,000	$80,000
Whakamana Ora Trust	$135,000	$105,000
Well Women	$39,960.00	$0.00
Rawiri Community House	$40,000	$40,000
Total	$877,760	$694,800

Horopaki

Context

6. Auckland Council, through its Long-term Plan 2024-2034 (LTP), adopted Fairer Funding for local boards (BCCCC/2024/6) with the aim to get local boards significantly closer to their equitable funding levels.

7. For the 2025/2026 financial year, the Manurewa Local Board received an additional $5.8 million opex and $547,000 capex funding.

8. At the beginning of the 2025/2026 work programme development process, the local board developed the following investment principles to guide the spend of their budget. In order to be supported, the investment must:

· enable delivery through iwi (iwi-led)

· enable delivery through community groups (community-led)

· reduce barriers (including cost) for participation in/access to council facilities and services

· respond to our top three priorities of community, public spaces and environment

· work at scale – invest in big items

· be clearly visible to the public, i.e. people notice the change

· expand the range and reach of work programme deliverables

· address identified inequities.

9. These principles were shared with department staff prior to the work programme development workshops and were utilised as part of the discussion with the local board on their work programme priorities.

10. During this time, a number of organisations and community groups presented to the local board through deputations or public forums at their business meetings.

11. Throughout the work programme development, the local board directed staff of their intention to fund some of the organisations though the local board’s 2025/2026 work programme.

12. The local board sought to fund these organisations to support or expand their work in the community. The local board requested that these organisations be funded through the work programme, rather than apply for local board grants, as they wanted to provide secure and committed funding, at a large scale. This aligned with their agreed investment principles.

13. On 22 May 2025, after discussions with the local board, staff recommended funding the organisations through the establishment of a new work programme line, and a closed expression of interest (EOI) process for the organisations selected by the local board to submit proposals for consideration.

14. On 19 June 2025, the local board approved its 2025/2026 work programme (resolution number MR/2025/83). The work programme line 5268: Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships was approved with a budget of $750,000.

Tātaritanga me ngā tohutohu

Analysis and advice

Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme

15. The new work programme line 5268 is focused on funding organisations that will enhance educational engagement, physical activity, social and mental wellbeing for Manurewa children and young people. The programme will be anchored in locally-led, locally-designed and locally-delivered initiatives in the Manurewa Local Board area.

16. The local board selected the following organisations to be included in the closed EOI process:

· Warriors Community Foundation

· Street Racket

· Pacific Touch Trust

· Counselling Services Centre

· Express Yourself Dance Academy

· Purpose Trust

· Kura Cares

· Whakamana Ora Trust

· Well Women

· Rawiri Community House.

17. At a meeting on 3 July 2025, staff confirmed with the Chair on behalf of the local board the assessment criteria for proposals and the key organisations to be invited to submit proposals through a closed EOI process for the Wellbeing Partnership Programme.

18. The closed EOI process opened on 15 July 2025 and closed on 1 August 2025. Eight organisations selected by the local board were invited to submit their proposals. An extension was given to the additional two organisations that were added to the list to submit their proposals by 8 August 2025.

19. In total, 10 organisations were directly invited to apply. Staff met with all selected organisations prior to the closing of the EOI process, to whakawhanautanga, build relationships, and inform the organisations on criteria, process, and questions that they may have for staff.

20. The selected organisations were invited to submit their proposals for programmes to support Manurewa children and young people to thrive by fostering children and youth wellbeing, encouraging active lifestyles, and supporting education and development opportunities. The proposals have to contribute to local board outcomes such as a prosperous local economy, a community that values children and young people, and improved equity for young people and meet the set criteria.

Table one: Assessment criteria

	Element	Detail	Considerations
1	Strategic alignment	Manurewa Local Board Plan Ngā Hapori Momoho. Thriving Communities Strategy Healthy Environment Principles	Strong local board plan alignment? Enhances / aligns with other local board funded activities?
2	Programme and pathways	Educational engagement, physical activity, social and mental wellbeing	Does this include positive development and wellbeing? Does this benefit children and young people?
3	Access, reach and scalability	Number of children and young people involved	Does this increase access to range of opportunities?
4	Community impact	Contribute to building a strong, safe, and connected community	Does this improve connections?
5	Approach	Locally-led, locally-design and locally-delivered in Manurewa local board area.	Does this engage locally-led and locally-designed programmes? Does this support Manurewa children and young people?

21. Applications were assessed based on the criteria above, ensuring alignment with the local board outcomes, the programme outcomes, and the council’s procurement policy, promoting efficient use of resources and well-defined, measurable outcomes (see Attachment A for extended version).

22. On 21 August 2025 at the local board workshop, staff presented advice and recommended funding eight organisations out of the ten with a total budget of $694,800 for 2025/26, outlined in table two (see Attachment B for extended version).

Table two: Proposals and recommended funding allocations

Organisation	Staff recommendation	Funding request	Funding Recommendation
Warriors Community Foundation	Aligns with local board outcomes. Fund five programmes available to schools: 1.Tama Toa Programme 2. Tupu Māia Programme 3. Prepare to Perform Programme 4. Have a Go Programme 5. Warrior Leadership Workshops The proposed funding for the execution of the programme is small- $5,400 for content creation and the rest of the proposal is seeking funding for staffing (FTEs), wellbeing workshops for staff, and a vehicle to move around the local board area. Recommend funding $112,400 that will cover FTEs and content creation and do not recommend funding the staff wellbeing workshops and vehicle. 1x Lead community activator FTE: $70,000 1x fixed term activator: $37,000 Content creation: $5,400	$125,400	$112,400
Street Racket	Aligns with local board outcomes with measures in place. Reaching primary school children (target 6000), teaching them numeracy and literacy with a bat and ball. An excellent tool to empower teachers to engage students with learning difficulties and getting children sustainably active. Manurewa local board will be the first to implement this global programme before it is introduced to other parts of the country. Recommend funding the total ask $140,000 which covers: Street Racket programme 20 Manurewa Primary Schools: $69,700 - 20 Primary schools visit the Manurewa Squash club: $4,800 - 20 Primary schools junior squash coaching programme: $25,600 - Purchase of 100 Manurewa Squash junior memberships: $6,000 - Let’s Active Saturday morning junior club: $7,200 - Programme management, development, reporting and evaluation: $24,200 - Programme office hire: $2,500	$140,000	$140,000
Pacific Touch Trust	Low alignment with local board and programme outcomes for tamariki and rangatahi. Support for the Pacific Cup in achieving five key goals: - Keep participation fees low for tamariki under 16 - Remove referee levies ensuring cost isn’t a barrier to officiating - Acknowledge volunteers with a koha pack (including a t-shirt, drink bottle, and drawstring bag) - Tell the story of our community by videography and storytelling. Funding breakdown: - Fees subsidiary: $5000 x 1,000 pax - Levy subsidiary: $50x100 pax - Volunteer koha packs: $100x 30 pax - Videography: $2,000 Recommend not funding this organisation based on low alignment to programme measure and outcomes.	$15,000	$0.00
Counselling Services Centre	Aligns with local board outcomes with measures in place. Supporting mental health and emotional support for local young people experiencing distress, isolation, anxiety, and sexual harm, family violence, or other trauma. More than 20% of referrals come from the Manurewa Local Board area. Programme to provide free counselling for 50 Manurewa rangatahi, wraparound and whanau support, RegenR8 early intervention and prevention programme. Recommend funding the total ask of $64,000 which covers: -350 free counselling services (50 rangatahi x7 sessions): $42,000 - 50 whanau counselling sessions: $6,000 - RegenR8 in school 1 up to 12 students: $8,000 - RegenR8 in school 2: $8,000	$64,000	$64,000
Express Yourself Dance Academy	Aligns with local board outcomes. Targets shy, neurodiverse/emotionally struggling children who have untapped creativity but no platform to express it. Focus is on youth who are often overlooked—not on finding "the best dancer," but on offering access to those who typically miss out due to financial hardship or lack of opportunity. Recommend funding the total ask of $39,400 Full-year delivery (4 school terms): - Instructors (2/day, 3 days/week, 40 weeks): $38,000 - printing certificates: $1,000	$39,400	$39,400
Purpose Trust	Aligns with local board outcomes covering all 5 primary schools in Manurewa reaching over 300 school children. The Lunchtime Activation Programme (L.A.P), is a community-driven initiative designed to empower socially isolated primary-aged students (Years 4–6) by delivering a structured, fun, social and emotional wellbeing supportive lunchtime mentoring programme. Recommend funding across 3 schools at $114,000 as a pilot programme to see if the facilitator can accommodate this and possible adding the other two schools in the future. Good measures in places that meet the programme outcomes. Each programme cycle supports 60 students per school. Cost to Deliver for 1 School (3 Terms): Total Annual Programme Cost: $38,000 (Delivery: $28,000 +Other Costs: $10,000) Cost to Deliver for 3 Schools (Full year delivery)- Total Annual Programme Cost: $114,000	$190,000	$114,000
Kura Cares	Aligns with local board outcomes although the reach is through whānau wraparound services that tackles whānau hardships. The youth component covers 13–18-year-olds is mentioned but measures are unclear. Noted the SROI of the organisations at $11.03 based on Impactlab’s 2025 evaluation. Recommend funding $80,00 towards FTEs, AI portal platform development and tech licenses and not venue costs. Some funds can cover kai. 2x FTE Facilitators: $60,000 - Resources and tech licenses: $7,000 - AI Portal preventive platform development: $10,000 - Shared kai: $3,000	$89,000	$80,000
Whakamana Ora Trust	Aligns with local board outcomes for whanau and not programme outcomes for tamariki and rangatahi. The proposal seeks to amplify the impact of the existing community leadership programme (MADE to Lead) and foster the wellbeing of tamariki and rangatahi by uplifting those who care for and support them – their parents, caregivers, and the wider community. Programmes primarily engage adults, the positive flow-on to children and young people is significant and forms the heart of their kaupapa. The proposal stipulates that tamariki and rangatahi benefit because of whanau uplift through the delivery of the programme, however, measures for tamariki and rangatahi are unclear. Recommend funding $105,000, scaling down the salary ask from $90,000 to $60,000 while funding its intended delivery. MADE to Lead Community Leadership Programme: $25,000 - The Manaaki Collective: $20,000 - Salaries: (3x fulltime and 2x part-time): $60,000	$135,000	$105,000
Well Women	Low alignment with local board outcomes as programme measures and outcomes for tamariki and rangatahi is not clear. Furthermore, the proposal falls outside of this funding year-round. The proposal seeks to run young mum and young dad sessions based on school term only a total of 37 weeks starting the week 02/02/26 completing week 07/12/26. 1. Peer Support Group Cost (ea.) Childminders x 2-$160.00 Facilitators x 2- $250.00 Consumables (Craft)- $50.00 Refreshments- $40.00 Administrative-$40.00 Total: $540.00 2. Project Cost Young Dad sessions x 37- $19980.00 Young Mum sessions x 37- $19980.00 Recommend not funding this organisation based on low alignment to programme measures and outcomes.	$39,960.00	$0.00
Rawiri Community House	Alignment with local board outcomes. Proposal covers all bases from needs assessment to co-design and delivery by rangatahi and kaimahi from Rata Vine and Wiri. Te Ara Rangatahi – The Youth Pathway is a 12-month kaupapa Māori youth initiative designed to strengthen cultural identity, leadership, and wellbeing among rangatahi within a neighbourhood of approximately 400 families. This programme will engage rangatahi through wānanga, mentorship, community-led action, and a showcase celebration. A preliminary needs assessment will guide programme design to ensure responsiveness to rangatahi aspirations. Recommend funding the full ask of $40,000 12x Monthly workshops: $21,000 - Facilitators $1,000/session: $12,000 - Venue & Kai $500/session: $6,000 - Materials $250/session: $3,000 - Mentorship Programme: $8,000 - Mentor Koha $100/month × 5 mentors: $6,000 - Admin & Coordination Programme logistics: $2,000 - Community Projects Rangatahi: $7,000 - Funding small project grants: $5,000 - Support Materials: $2,000 - Showcase Hui Final event: $3,000 - Venue & Catering End-of-year celebration: $2,000 - Marketing & Printing: $1,000 - Overheads (10%) Programme coordination, insurance, compliance: $4,000 - Contingency & Needs assessment, incidentals: $1,000	$40,000	$40,000
		Total funding requested	Total funding recommended
		$877,760	$694,800

Organisation

Staff recommendation

Funding request

Funding Recommendation

Warriors Community Foundation

Aligns with local board outcomes. Fund five programmes available to schools:

1.Tama Toa Programme

2. Tupu Māia Programme

3. Prepare to Perform Programme

4. Have a Go Programme

5. Warrior Leadership Workshops

The proposed funding for the execution of the programme is small- $5,400 for content creation and the rest of the proposal is seeking funding for staffing (FTEs), wellbeing workshops for staff, and a vehicle to move around the local board area.

Recommend funding $112,400 that will cover FTEs and content creation and do not recommend funding the staff wellbeing workshops and vehicle.

1x Lead community activator FTE: $70,000

1x fixed term activator: $37,000

Content creation: $5,400

$125,400

$112,400

Street Racket

Aligns with local board outcomes with measures in place. Reaching primary school children (target 6000), teaching them numeracy and literacy with a bat and ball. An excellent tool to empower teachers to engage students with learning difficulties and getting children sustainably active. Manurewa local board will be the first to implement this global programme before it is introduced to other parts of the country.

Recommend funding the total ask $140,000 which covers:

Street Racket programme 20 Manurewa Primary Schools: $69,700

- 20 Primary schools visit the Manurewa Squash club: $4,800

- 20 Primary schools junior squash coaching programme: $25,600

- Purchase of 100 Manurewa Squash junior memberships: $6,000

- Let’s Active Saturday morning junior club: $7,200

- Programme management, development, reporting and evaluation: $24,200

- Programme office hire: $2,500

$140,000

Pacific Touch Trust

Low alignment with local board and programme outcomes for tamariki and rangatahi. Support for the Pacific Cup in achieving five key goals:

- Keep participation fees low for tamariki under 16

- Remove referee levies ensuring cost isn’t a barrier to officiating

- Acknowledge volunteers with a koha pack (including a t-shirt, drink bottle, and drawstring bag)

- Tell the story of our community by videography and storytelling.

Funding breakdown:

- Fees subsidiary: $5000 x 1,000 pax

- Levy subsidiary: $50x100 pax

- Volunteer koha packs: $100x 30 pax

- Videography: $2,000

Recommend not funding this organisation based on low alignment to programme measure and outcomes.

$15,000

$0.00

Counselling Services Centre

Aligns with local board outcomes with measures in place. Supporting mental health and emotional support for local young people experiencing distress, isolation, anxiety, and sexual harm, family violence, or other trauma. More than 20% of referrals come from the Manurewa Local Board area.

Programme to provide free counselling for 50 Manurewa rangatahi, wraparound and whanau support, RegenR8 early intervention and prevention programme.

Recommend funding the total ask of $64,000 which covers:

-350 free counselling services (50 rangatahi x7 sessions): $42,000

- 50 whanau counselling sessions: $6,000

- RegenR8 in school 1 up to 12 students: $8,000

- RegenR8 in school 2: $8,000

$64,000

Express Yourself Dance Academy

Aligns with local board outcomes. Targets shy, neurodiverse/emotionally struggling children who have untapped creativity but no platform to express it. Focus is on youth who are often overlooked—not on finding "the best dancer," but on offering access to those who typically miss out due to financial hardship or lack of opportunity.

Recommend funding the total ask of $39,400

Full-year delivery (4 school terms):

- Instructors (2/day, 3 days/week, 40 weeks): $38,000

- printing certificates: $1,000

$39,400

Purpose Trust

Aligns with local board outcomes covering all 5 primary schools in Manurewa reaching over 300 school children. The Lunchtime Activation Programme (L.A.P), is a community-driven initiative designed to empower socially isolated primary-aged students (Years 4–6) by delivering a structured, fun, social and emotional wellbeing supportive lunchtime mentoring programme.

Recommend funding across 3 schools at $114,000 as a pilot programme to see if the facilitator can accommodate this and possible adding the other two schools in the future. Good measures in places that meet the programme outcomes.

Each programme cycle supports 60 students per school. Cost to Deliver for 1 School (3 Terms):

Total Annual Programme Cost: $38,000 (Delivery: $28,000 +Other Costs: $10,000)

Cost to Deliver for 3 Schools (Full year delivery)- Total Annual Programme Cost: $114,000

$190,000

$114,000

Kura Cares

Aligns with local board outcomes although the reach is through whānau wraparound services that tackles whānau hardships. The youth component covers 13–18-year-olds is mentioned but measures are unclear. Noted the SROI of the organisations at $11.03 based on Impactlab’s 2025 evaluation.

Recommend funding $80,00 towards FTEs, AI portal platform development and tech licenses and not venue costs. Some funds can cover kai.

2x FTE Facilitators: $60,000

- Resources and tech licenses: $7,000

- AI Portal preventive platform development: $10,000

- Shared kai: $3,000

$89,000

$80,000

Whakamana Ora Trust

Aligns with local board outcomes for whanau and not programme outcomes for tamariki and rangatahi. The proposal seeks to amplify the impact of the existing community leadership programme (MADE to Lead) and foster the wellbeing of tamariki and rangatahi by uplifting those who care for and support them – their parents, caregivers, and the wider community. Programmes primarily engage adults, the positive flow-on to children and young people is significant and forms the heart of their kaupapa. The proposal stipulates that tamariki and rangatahi benefit because of whanau uplift through the delivery of the programme, however, measures for tamariki and rangatahi are unclear.

Recommend funding $105,000, scaling down the salary ask from $90,000 to $60,000 while funding its intended delivery.

MADE to Lead Community Leadership Programme: $25,000

- The Manaaki Collective: $20,000

- Salaries: (3x fulltime and 2x part-time): $60,000

$135,000

$105,000

Well Women

Low alignment with local board outcomes as programme measures and outcomes for tamariki and rangatahi is not clear. Furthermore, the proposal falls outside of this funding year-round. The proposal seeks to run young mum and young dad sessions based on school term only a total of 37 weeks starting the week 02/02/26 completing week 07/12/26.

1. Peer Support Group Cost (ea.)

Childminders x 2-$160.00

Facilitators x 2- $250.00

Consumables (Craft)- $50.00

Refreshments- $40.00 Administrative-$40.00 Total: $540.00

2. Project Cost

Young Dad sessions x 37- $19980.00

Young Mum sessions x 37- $19980.00

Recommend not funding this organisation based on low alignment to programme measures and outcomes.

$39,960.00

$0.00

Rawiri Community House

Alignment with local board outcomes. Proposal covers all bases from needs assessment to co-design and delivery by rangatahi and kaimahi from Rata Vine and Wiri. Te Ara Rangatahi – The Youth Pathway is a 12-month kaupapa Māori youth initiative designed to strengthen cultural identity, leadership, and wellbeing among rangatahi within a neighbourhood of approximately 400 families. This programme will engage rangatahi through wānanga, mentorship, community-led action, and a showcase celebration. A preliminary needs assessment will guide programme design to ensure responsiveness to rangatahi aspirations.

Recommend funding the full ask of $40,000

12x Monthly workshops: $21,000

- Facilitators $1,000/session: $12,000

- Venue & Kai $500/session: $6,000

- Materials $250/session: $3,000

- Mentorship Programme: $8,000

- Mentor Koha $100/month × 5 mentors: $6,000

- Admin & Coordination Programme logistics: $2,000

- Community Projects Rangatahi: $7,000

- Funding small project grants: $5,000

- Support Materials: $2,000

- Showcase Hui Final event: $3,000

- Venue & Catering End-of-year celebration: $2,000

- Marketing & Printing: $1,000

- Overheads (10%) Programme coordination, insurance, compliance: $4,000

- Contingency & Needs assessment, incidentals: $1,000

$40,000

Total funding requested

Total funding recommended

$877,760

$694,800

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Applications for this grant contribute to Healthy Environment Principles, which could include climate change. However, the specific climate impact activities for each project were not assessed as it was not included in the criteria for this grant.

24. Many of the organisations recommended to receive funding are delivering programmes to local communities in the local board area, which supports a positive impact on climate change due to the reduced need for people to travel to reach these services.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Staff worked alongside local board services staff in the development of this advice to ensure alignment with current processes, and best practice, including a shared commitment to the outcomes and success of the local board programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The aim of the Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme is to fund organisations that will enhance educational engagement, physical activity, social and mental wellbeing for Manurewa children and young people. The programme will be anchored in locally-led, locally-designed and locally-delivered in the Manurewa Local Board area.

27. The Chair of the local board contributed to developing the assessment criteria, and the local board determined which organisations would be included in the closed EOI process.

28. Staff presented to the local board at a workshop on 21 August 2025 the advice and recommendations for funding based on the assessment criteria, alignment with the local board plan and programme measures and outcomes. The feedback received from the local board has been incorporated into this report:

29. Local board feedback:

Organisation	Staff recommendation	Local board recommendation
Warriors Community Foundation	$112,400	$125,400
Street Racket	$140,000	$140,000
Pacific Touch Trust	$0.00	$15,000
Counselling Services Centre	$64,000	$50,000
Express Yourself Dance Academy	$39,400	$39,400
Purpose Trust	$114,000	$90,000
Kura Cares	$80.000	$40,000
Whakamana Ora Trust	$105,000	$135,000
Well Women	$0.00	$39,960
Rawiri Community House	$40,000	$30,000
TOTAL	$694,800	$704,760

30. The total funding based on the local board’s feedback amounts to $704,760. The local board gave direction for the balance of $45,240 to be allocated to work programme line 270 Support Māori led aspirations to increase the number of books in schools that the Reading Warriors programme can deliver. The local board are currently funding the Reading Warrior programme through this work programme line.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework.

32. Māori make up 26 per cent of the local board population, which is the highest number of Māori residents across Auckland local boards.

33. Three of the organisations recommended for funding are Māori run and demonstrate an understanding of the importance of the Treaty of Waitangi and Te ao Māori for inclusivity, connectedness and decision making and have identified outcomes for Māori. Their mahi is underpinned by values of aroha, manākitanga, rangatiratanga, kotahitanga, whanaungatanga and kaitiakitanga. The organisations are Whakamana Ora Trust, Kura Cares and Rawiri Community Trust.

Ngā ritenga ā-pūtea

Financial implications

34. The work programme line 5268 Pilot: Manurewa Tamariki and Whānau Wellbeing Partnerships Programme has a budget of $750,000.

35. Staff recommend allocating $694,800 to eight organisations.

36. If the board was to follow staff recommended funding the unallocated budget would total $55,200. The unallocated budget from the board indicated allocation would total $45,240. Based on the local board’s feedback at the workshop on 21 August 2025, the direction is for the remaining budget of $45,240 to be allocated to work programme line 270 Support Māori led aspirations to increase the number of books in schools through the Reading Warriors programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Table four: Risks and mitigations

Risk	Mitigation
Underspend of the funding	The local board will re-allocate the underspend.
Unknown capacity and accountability from working with new organisations	Funding agreements will be put in place that will require regular quarterly reporting measures against programmes delivered. Staff will closely monitor the organisation’s commitment in delivering its proposed programme by maintaining the on-going relationship. The organisations will present accountability and financial reports to the local board at the end of the financial year.

Risk

Mitigation

Underspend of the funding

The local board will re-allocate the underspend.

Unknown capacity and accountability from working with new organisations

Funding agreements will be put in place that will require regular quarterly reporting measures against programmes delivered.

Staff will closely monitor the organisation’s commitment in delivering its proposed programme by maintaining the on-going relationship.

The organisations will present accountability and financial reports to the local board at the end of the financial year.

Ngā koringa ā-muri

Next steps

37. Following approval from the local board, staff will notify all applicants of the outcome and create funding agreements with the successful organisations to administer funding.

38. Quarterly reporting will be provided to the local board against the work programme, and recipients will complete outcomes reporting at the end of the funding period.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Criteria and process guidelines	71
b ⇩	Staff recommendation and criteria scoring	75
c ⇨	Full list of organisation proposals (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Vanitha Subramaniam - Specialist Advisor

Authorisers

Kim Taunga - Head of Community Delivery

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

2025/2026 Manurewa Rangatahi Youth Grants Allocation

File No.: CP2025/19334

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received to the 2025/2026 Manurewa Rangatahi Youth Grants.

Whakarāpopototanga matua

Executive summary

2. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants 2025/2026 in Attachment A, which sets application guidelines for youth grants submitted to the board.

3. This report presents applications received in the 2025/2026 Manurewa Rangatahi Youth Grants in Attachment B.

4. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $25,000.00 for the 2025/2026 financial year.

5. Fifteen applications were submitted to the 2025/2026 Manurewa Rangatahi Youth Grants requesting a total of $44,665.44.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) to fund, part-fund, or decline applications received to the 2025/2026 Manurewa Rangatahi Youth Grants

Application ID	Requesting funding for	Amount requested	Eligibility
MYG2610-102	Towards course books, laptop and travel cost to university.	$5,000.00	Eligible
MYG2610-115	Towards laptop and the dance intensive "The Drop".	$4,000.00	Eligible
MYG2610-124	Towards a contribution to the cost of uniform, food and accommodation for 3P Tag tournament in Australia	$1,000.00	Ineligible
MYG2610-123	Toward laptop and laptop case.	$2,000.00	Eligible
MYG2610-109	Towards travel and accommodation cost for Men's Netball Nationals in September.	$642.00	Eligible
MYG2610-117	Towards laptop cost.	$3,127.00	Eligible
MYG2610-132	Towards course registration fee, flights, travel costs, food and daily expenses, e-sim card and travel insurance for travel to New York City for Model United Nations forum in March 2026.	$5,000.00	Eligible
MYG2610-119	Towards laptop and travel cost.	$2,899.00	Ineligible
MYG2610-106	Towards course registration fee, flights, travel costs, food and daily expenses, e-sim card and travel insurance for travel to New York City for Model United Nations forum in March 2026.	$5,000.00	Eligible
MYG2610-121	Towards netball tournament competition and training programme fees.	$1,275.00	Eligible
MYG2610-127	Towards laptop, keyboard and protective case.	$3,080.44	Eligible
MYG2610-108	Towards travel and accommodation cost for Men's Netball Nationals in September.	$642.00	Eligible
MYG2610-101	Towards course fees and clothing.	$4,000.00	Ineligible
MYG2610-112	Towards public transport cost and laptop.	$2,000.00	Eligible
MYG2610-131	Towards course registration fee, flights, travel costs, food and daily expenses, e-sim card and travel insurance for travel to New York City for Model United Nations forum in March 2026.	$5,000.00	Eligible
Total		$44,665.44

Horopaki

Context

6. The local board provide funds for young people in the Manurewa Local Board area for learning and development opportunities.

7. The youth grants were advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

8. The Manurewa Local Board adopted the Manurewa Rangatahi Youth Grants Programme, which sets application guidelines for contestable youth grant applications submitted to the board.

9. The criteria for applicants are as follows:

· be aged between 12 and 24 years old

· have a meaningful connection to the Manurewa Local Board area

· be a New Zealand citizen or permanent resident

· include a letter from your school principal, teacher, tutor, community leader, or employer in support of your application.

10. The grants are available for applicants to apply for funding up to $5,000 for any one of the following:

· attending conferences, programmes, or training for personal development (such as climate change, leadership, social innovation, youth development, wellness, arts and culture, trade, sports, and media)

· learning and development opportunities to build leadership experience within your community

· the development of social enterprise or community project

· rangatahi youth health and well-being

· technology resources

· running an event or programme in response to community interest and need

· education and tertiary related fees.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Funding these grants is intended to equip young people with skills, training, and support to flourish to grow and succeed.

12. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Youth Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to young people for projects that support and enable community climate action.

14. Community climate action involves reducing or responding to climate change by residents in a locally relevant way.

15. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The Youth Grants are managed and delivered by the Grants Team. Based on the focus of an application, a subject matter expert who is a youth specialist will provide input and advice.

17. The local board Communications Advisor will assist with the marketing and promotion of the scholarships.

18. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Local boards are responsible for the decision-making and allocation of youth grants. The Manurewa Local Board is required to fund, part-fund, or decline these grant applications against the outcomes identified in the local board grant programme.

20. Staff will provide feedback to unsuccessful grant applicants so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

21. The youth grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to young people who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

22. The Manurewa Local Board has set a total Manurewa Rangatahi Youth Grants budget of $25,000.00 for the 2025/2026 financial year.

23. Fifteen applications were submitted to the 2025/2026 Manurewa Rangatahi Youth Grants requesting a total of $44,665.44.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Manurewa Local Board allocating funding, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Manurewa Rangatahi Youth Grants 2025/2026	87
b ⇩	2025/2026 Manurewa Rangatahi Youth Grants Applications	91

Ngā kaihaina

Signatories

Author

Chloe Hill – Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

2025/2026 Manurewa Local Grant Round One Grants Allocations

File No.: CP2025/19262

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications for 2025/2026 Manurewa Local Grant Round One.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in 2025/2026 Manurewa Local Grant Round One in Attachment A.

3. The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2025/2026 as provided in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

4. The Manurewa Local Board set a total community grants budget of $434,304 for the 2025/2026 financial year.

5. Fifty-five local grant applications were received in 2025/2026 Manurewa Local Grant Round Four, requesting a total amount of $446,044.88.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2025/2026

Table One: Manurewa Local Grant Round One 2025/2026 applications

Application ID	Organisation	Requesting funding for	Amount requested	Recommendation	Decision and conditions
LG2610-155	Action Education	Towards delivery cost to run twenty spoken word poetry workshops at Alfriston College and Manurewa High School from 6 October 2025 to 6 April 2026.	$5,000.00	Reasons to decline/partially decline: Accountability issues
LG2610-105	Awanui Landscaping Limited	Towards labour, vehicle, finance management, bait and disposal cost to control pests at Wattle Downs Peninsula.	$10,000.00	Reasons to decline/partially decline: Ineligibility from the local board grant programme, Accountability issues, lacking permissions or documents. Minimum for this project to proceed was above reasonable funding. Other: ineligible due to Council being a direct beneficiary as project is on Council land
LG2610-129	Mrs Baobei Zhuang	Towards venue hire for Tai Chi programme at Wiri Community Hall from 27 November 2025 to 25 June 2026.	$1,959.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Issues with quotes or other required documents
LG2610-116	Barnardos New Zealand Incorporated	Towards site preparation and installation of turf at early childhood centre.	$10,000.00	Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Minimum for this project to proceed was above reasonable funding
LG2610-159	Belong Aotearoa	Towards operational costs.	$7,240.00	Reasons to decline/partially decline: Lacking permissions or documents, Issues with quotes or other required documents, Other: Insufficiently developed application
LG2610-151	Brain Play Limited	Towards the cost of laptop hire, matalab, robot hire, biology gear, makey makey, 3D printer hire and 3D pen hire	$13,440.00	Reasons to fund/partially fund: Subject matter expert support Reasons to decline/partially decline: Lacking permissions or documents
LG2610-174	Code 4 Change NZ Charitable Trust	Towards overhead costs at 23 Evans Road from 6 October 2025 to 19 December 2025	$30,996.00	Reasons to decline/partially decline: Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding
LG2610-125	Counties Manukau Badminton Association Incorporated	Towards staff wages for junior coaches to deliver badminton coaching in local schools from 1 October 2025 to 30 June 2026.	$3,840.00	Reasons to decline/partially decline: Lacking permissions or documents, Other: Low priority items
LG2610-103	Counties - Manukau Sports Foundation	Towards printing costs and 25 flower box arrangements for the Counties Manukau Sporting Excellence Awards on 20 November 2025.	$2,516.81	Reasons to decline/partially decline: Ineligibility from the local board grant programme, Accountability issues
LG2610-114	Counties Manukau Touch Association	Towards purchase of 50 first aid kits for touch teams and community modules from 10 October 2025 to 1 April 2026.	$1,311.00	Reasons to fund/partially fund: Aligns with local board priorities, Large impact on local residents
LG2610-178	Mrs Deitrah Ponifasio	Towards venue hire, accommodation, catering and resources to deliver Sunday PM Club from 5 October 2025 to 4 October 2026.	$5,500.00	Reasons to decline/partially decline: Lacking permissions or documents, Issues with quotes or other required documents
LG2610-110	Event Organizers New Zealand (EONZ)	Towards catering, professional speakers, advertising costs and venue hire for community networking event.	$2,843.00	Reasons to decline/partially decline: Objection from subject matter expert, Issues with quotes or other required documents, Other: Ticketed event
LG2610-108	The Rising Foundation	Towards programme coordinator operating cost to run mentor/leadership programme at Manurewa High School from 6 October 2025 to 28 November 2025.	$4,112.32	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Other: Low priority operational cost
LG2610-115	Freshmeat Armwrestling Club Limited	Towards the cost of chalk and arm-wrestling tables for training sessions.	$4,449.95	Reasons to decline/partially decline: Accountability issues, Ineligibility from the local board grant programme
LG2610-102	The Girl Guides Association NZ Inc	Towards the purchase of 200 chairs and two trolleys for Tahia Wahi-Woodside, GirlGuiding New Zealand Manukau Centre.	$23,804.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2610-111	Guardians of Our Children Charitable Trust	Towards a contribution towards programme delivery cost including facilitator, meeting, volunteer and peer support related cost at Kingdom Fit Weymouth from 1 October 2025 to 30 September 2026.	$10,000.00	Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Low priority operational costs
LG2610-177	KidsCan Charitable Trust	Towards food cost to deliver KidsCan programmes for disadvantaged children in twenty-one local schools and ECEs in the Manurewa area from 1 January 2026 to 31 December 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents
LG2610-142	Kowhai Heart Books NZ LTD	Towards printing costs for children's book to deliver workshops from 1 August 2025 to 30 November 2025.	$10,000.00	Reasons to decline/partially decline: Lacking permissions or documents, Issues with project dates
LG2610-101	Life Education Trust Counties Manukau	Towards a contribution to salaries of specialist educators, cost of workbooks and operational cost for Life Education Programme delivery at Manurewa local schools from 3 November to 30 November 2025.	$15,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Low priority operational costs
LG2610-148	Manukau Beautification Charitable Trust	Towards towing the Tread Lightly Caravan to and from schools and for teaching and supporting admin/operational staff to deliver the programme. from 1 October 2025 to 30 September 2026.	$4,941.00	Reasons to decline/partially decline: Objection from subject matter expert, Issues with quotes or other required documents, Other: Already receiving funding for this programme
LG2610-104	Manukau Photographic Society Incorporated	Towards venue hire, marketing, exhibition, competition cost and PSNZ fees to photography more accessible to the wider Manurewa community from 1 October 2025 to 30 September 2026.	$2,363.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Objection from subject matter expert
LG2610-166	Manurewa Amateur Swimming Club	Towards swimming event registration at Lake Taupo from 10 January 2026 to 11 January 2026.	$1,403.00	Reasons to decline/partially decline: Objection from subject matter expert, Outside of local board area, Low community benefit in the local board area
LG2610-165	Manurewa Business Association	Towards equipment hire, materials and tutor fees at 4 Station Road from 2 October 2025 to 30 September 2026.	$15,300.00	Reasons to decline/partially decline: Issues with quotes or other required documents, Minimum for this project to proceed was above reasonable funding
LG2610-131	Maranga Fanau Ltd	Towards gazebo and vendor to deliver Rewa Halloween on 31 October 2025.	$8,370.00	Reasons to decline/partially decline: Ineligibility from the local board grant programme, Accountability issues
LG2610-141	Ms Mele Williams	Towards venue hire, refreshments, prints and photography and editing for cultural portraits.	$1,000.00	Reasons to fund/partially fund: Subject matter expert support
LG2610-147	Momentum Charitable Trust	Towards cost to run eight one-day life and financial skills programmes at Manurewa Probation Centre from 2 October 2025 to 30 June 2026.	$13,560.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2610-106	Naad Charitable Trust NZ	Towards the cost of sound hire and stage set up, professional fees, venue hire, videography, and photography to run East Meets West project at Alfriston Hall on 11 January 2026.	$6,030.00	Reasons to fund/partially fund: Subject matter expert support Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Ticketed event
LG2610-171	Pacific Seniors' Association Incorporated	Towards venue hire, sound system hire, decorations and cleaning at 24 Lendenfeld Drive from 4 October 2025 to 6 December 2025.	$6,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Outside of local board area
LG2610-162	Papakura Volunteer Coastguard Inc	Towards purchase of new uniforms for volunteers at Papakura Volunteer Coastguard Incorporated.	$8,620.00	Reasons to fund/partially fund: Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Outside of local board area
LG2610-163	Parallel Care Limited	Towards logo design, brochures, business cards, banners, flags and car signage at 47 Aviemore Drive from 21 July 2025 to 13 December 2025.	$2,659.20	Reasons to decline/partially decline: Accountability issues, Issues with project dates, Other: Low priority items
LG2610-140	Pet Refuge New Zealand Charitable Trust	Towards a contribution to operational costs to run Pet Refuge Shelter in Auckland from 1 January 2026 to 31 December 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Other: Low priority operational cost
LG2610-150	Pet Whisperer Rescue Trust	Towards a contribution to desexing, euthanasia, medications, X-rays, tests, treatments and microchips cost to deliver desexing project in Manurewa from 1 October 2025 to 31 March 2026.	$10,000.00	Reasons to decline/partially decline: Objection from subject matter expert
LG2610-132	PHAB Association	Towards a contribution to staff wages and transportation costs from October 13 2025 to May 13 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Supports underrepresented communities Reasons to decline/partially decline: Other: Operational cost
LG2610-179	Randwick Park School	Towards a contribution to facilitator cost to deliver weekly Mau Rākau sessions at Randwick Park School from 8 October 2025 to 10 December 2026.	$2,000.00	Reasons to fund/partially fund: Subject matter expert support, Other: High funding priority
LG2610-153	Rawiri Residents Association Incorporated	Towards tutor fee to run Sew Simple Sewing Class at Rawiri Community House from 6 February 2026 to 25 September 2026.	$5,850.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2610-136	Re-Creators Charitable Trust	Towards tutor fee, project management, prep and materials, marketing, traveling and admin cost to deliver Community Upcycling Workshops at local community centres and libraries in Manurewa from 1 October 2025 to 31 January 2026.	$4,960.00	Reasons to fund/partially fund: Subject matter expert support
LG2610-122	Sapphire Events Limited	Towards a contribution to venue hire costs for the Arnott's Gluten Free Food Festival 2025 at Due Drop Events Centre from 18 October 2025 to 19 October 2025.	$5,000.00	Reasons to decline/partially decline: Objection from subject matter expert, Other: Low priority ticketed event
LG2610-130	Saving Hope Foundation	Towards veterinary costs to deliver Healthy Communities Healthy Pets Manurewa Dog De-sexing Project from 6 October 2025 to 31 October 2026.	$25,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2610-117	School Start First Impressions	Towards the cost of school bags, lunchboxes and drink bottles to support local Tamariki in Manurewa from 20 October 2025 to 23 February 2026.	$2,117.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents
LG2610-160	Manurewa Scout Group	Towards cost of purchasing three camping tents, three hiking tents and a manual boiling water unit for Venturer Unit.	$3,501.22	Reasons to decline/partially decline: Ineligibility from the local board grant programme, Accountability issues
LG2610-126	Seva Charitable Trust	Towards venue hire, photography, event management, project coordination fee, decorations, sound system and catering for Diwali Celebration at Weymouth Hall on 13 October 2025.	$5,049.60	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2610-152	Mrs Sina Singh	Towards a contribution for trailer hire for lawn mowing service from 1 October 2025 to 30 April 2026.	$1,000.00	Reasons to fund/partially fund: Subject matter expert support
LG2610-121	South East Auckland Senior Citizen's Association Incorporated	Towards venue hire, catering, hall decoration, cleaning, sound system and DJ to celebrate Christmas at Texas Smoke House on 20 December 2025.	$9,200.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Outside of local board area, Other: Ticketed event
LG2610-128	Southside Drama	Towards a contribution to venue hire at Elim Christian Centre from 20 February to 7 March 2026.	$1,000.00	Reasons to fund/partially fund: Aligns with local board priorities
LG2610-139	Taonga Education Centre Charitable Trust	Towards the purchase of furniture for Teen Parent Housing Programme and venue hire, catering, resources and facilitator cost for wellbeing workshops from November 2025 to September 2026.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents
LG2610-175	The Helping Paws Charitable Trust	Towards animal desexing and veterinary care from 1 October 2025 to 30 September 2026.	$5,000.00	Reasons to decline/partially decline: Objection from subject matter expert, Other: Local board is already funding similar initiatives
LG2610-146	Siniva Siufanga	Towards gazebo, cooking utensils, event costs, transport, training, wages and venue hire at Clendon Community Centre from 1 October 2025 to 30 April 2026.	$11,181.60	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Ineligibility from the Community Grants Policy for legal expenses
LG2610-176	Rauktauri Music Therapy Trust	Towards music therapy provision from 6 October 2025 to 4 April 2026.	$2,720.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2610-157	Totara Farm Trust	Towards health and safety expenses.	$10,000.00	Reasons to decline/partially decline: Outside of local board area, Low community benefit in the local board area, Other: Low priority operational expenses
LG2610-143	Totara Hospice	Towards purchasing nine electric recliner chairs for patient rooms at Totara Hospice from 1 October 2025 to 31 March 2026.	$20,551.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Other: Total for this project to proceed was above reasonable funding
LG2610-169	Totara Park Mountain Bike Club Incorporated	Towards mountain bike track maintenance at Totara Park from 1 October 2025 to 30 June 2026.	$20,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2610-167	Totara Park Pony Club	Towards lighting purchase and installation at Totara Park Pony Club from 2 October 2025 to 10 December 2025.	$15,000.00	Reasons to decline/partially decline: Minimum for this project to proceed was above reasonable funding
LG2610-172	Wattle Downs Residents & Ratepayers Association	Towards band hire and gazebo purchase at Wattle Downs Golf Course on 14 December 2025.	$1,258.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2610-107	Weymouth Residents & Ratepayers Association	Towards a contribution of Weymouth News Printing cost from 1 November 2025 to 1 February 2026.	$4,000.00	Reasons to fund/partially fund: Shows collaboration and support with the local community
LG2610-164	What Hope Community Trust	Towards facilitator wages, basketballs and coach wages to deliver basketball skills programme at Te Mataraiki Clendon from 1 October 2025 to 20 September 2026.	$9,398.18	Reasons to decline/partially decline: Issues with quotes or other required documents
Total			$446,044.88

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Manurewa Local Board adopted the Grants Programme for 2025/2026 in Attachment B. The document sets application guidelines for contestable community grants submitted to the local board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. Staff will provide feedback to unsuccessful grant applicants.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18. The Manurewa Local Board set a total community grants budget of $434,304 for the 2025/2026 financial year.

19. Fifty-five local grant applications were received in 2025/2026 Manurewa Local Grant Round Four, requesting a total amount of $446,044.88.

20. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

22. Following the Manurewa Local Board allocating funding for Local Grants Round One, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	2025/2026 Manurewa Local Board Local Grant Round One - Application Summary (Under Separate Cover)
b ⇩	2025/2026 Manurewa Community Grants Programme	133

Ngā kaihaina

Signatories

Author

Chloe Hill – Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Manurewa Sport and Active Recreation Facilities Plan Implementation FY25-26

File No.: CP2025/20246

Te take mō te pūrongo

Purpose of the report

1. To adopt an updated priority projects list into the Manurewa Sport and Active Recreation Facilities Plan 2022 (the plan) that includes a project from Manurewa Amateur Athletic & Harrier Club Incorporated.

2. To allocate grant funding towards priority projects identified within the plan.

Whakarāpopototanga matua

Executive summary

3. The plan was adopted in August 2022 (MR/2022/116). It provides strategic guidance on the provision of the local sporting facilities network.

4. The Manurewa Local Board (local board) has allocated $150,000 Local opex budget towards the implementation of the plan in the 2025/2026 financial year.

5. Implementation of the plan is done by way of grants to school or community led projects identified in the priority project list.

6. There is one known, live project to be considered for inclusion in the updated priority projects list:

Manurewa Amateur Athletic & Harrier Club Incorporated – Athletic facilities upgrade.

7. Three priority projects are recommended for funding in FY2025/26:

$3,250 to Homai Bowling Club Incorporated to conduct a feasibility study for converting to an artificial green.

$75,000 to Manurewa Squash Club Incorporated to conduct a needs analysis and feasibility study for the development of a multisport hub.

$71,750 to Manurewa Amateur Athletic & Harrier Club Incorporated to conduct a needs analysis and feasibility study for the upgrade athletics facilities at Jellicoe Park

8. Following the allocation of funding, staff will work alongside the recipients to prepare a funding agreement and project plan to achieve the desired outcomes.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whai / adopt the amended priority projects list, including the addition of Manurewa Amateur Athletic & Harrier Club-Athletic facilities upgrade

b) whakaae / approve funding of up to $3,250 to Homai Bowling Club Incorporated to conduct a feasibility report to convert a green to artificial surface

c) whakaae / approve funding of up to $75,000 to Manurewa Squash Club Incorporated to conduct a needs analysis and feasibility study for the development of a multisport hub

d) whakaae / approve funding of up to $71,750 to Manurewa Amateur Athletic & Harrier Club Incorporated to conduct a needs analysis and feasibility study for the upgrade of athletics facilities at Jellicoe Park.

Horopaki

Context

9. The plan was adopted in August 2022. It provides strategic guidance on the provision of the local sporting facilities network (MR/2022/116).

10. The plan outlines the current network of sport and active recreation facilities across Manurewa (irrespective of ownership) and also identifies existing and future provision challenges and needs.

11. On 20 October 2023, Manurewa Local Board adopted an updated priority projects list (MR/2023/179).

Manurewa Local Board - Community Work Programme 2025/2026

12. On 19 June 2025 the local board approved the Community Work Programme 2025/2026, including item 3008; Manurewa Sport and Active Recreation Facilities Plan implementation (MR/2025/83).

13. The approved activity description is:

‘Support priority projects identified within the Manurewa Sport and Active Recreation Facilities Plan. Assess implementation options for funding and allocation of grants based on criteria in the plan.

14. The local board has allocated $150,000 operational discretionary budget for the implementation of the plan in the 2025/2026 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

Priority projects and general key moves

15. The plan identifies a full range of capital developments, repair and maintenance and spatial/master planning projects.

16. In total, 50 projects have been assessed and categorised by priority with an additional eight key moves identified.

17. Priority projects were assessed using four guiding principles derived from Increasing Aucklanders’ Participation in Sport: Investment Plan 2019-2039. The assessment was also supported by a further ten principles from the New Zealand Spaces and Places Framework.

18. The assessment criteria, including principles of investment and sub-criteria weightings, can be found in Attachment A as Appendix B.

New projects for inclusion in the Manurewa Sport and Active Recreation Facilities Plan

19. The priority projects list offers an independent evaluation of prioritised local need at a single moment in time.

20. New projects can be considered for inclusion in the plan on an annual basis. This will be done following an evaluation of project merits against the assessment criteria.

21. There is one known, live project to be considered for inclusion in an updated priority projects list:

· Manurewa Amateur Athletic & Harrier Club - Athletic facilities upgrade.

22. This new project was promoted by the local board because the Manurewa Athletic building has reached end-of-life, is in poor condition and is not serving current needs. Work is required to consider other community use options for the park, new facility requirements and investigation into a rubberised track.

23. The table below illustrates the proposed wording to be used in the updated priority projects list.

Table 1: Proposed priority projects for inclusion in the projects list

Project

Priority

Rationale

Actions

Cost

Project lead

Manurewa Amateur Athletic & Harrier Club –

Athletic facility upgrades and community partnership

Medium

· Aging clubroom is directly impacting levels of facility use and subsequently participation.

· A foundation sport with over 150 junior members

· Jellicoe Park attracts a multitude of community use. New facility would meet identified community need for spaces

· Multipurpose facility would attract high utilisation to support operational business model

· Complete feasibility study including investigation of future potential funding

Up to $71,750

Manurewa Amateur Athletic & Harrier Club

24. Inclusion in the priority projects list enables the local board to support projects through grant funding in the implementation line item.

25. Inclusion in the priority project list itself is not a financial commitment from the local board or the wider council group to the project.

Community grant recommendations

26. Across the 51 projects there is a spread of asset ownership or project lead, as categorised below:

· ten school-based projects including a mix of secondary schools and primary schools

· fourteen community projects, typically clubs or trusts

· six mixed in nature projects including community-council and mana whenua-council partnerships

· twenty-one council projects ranging from planning to $3M+ construction.

27. Implementation of the plan is done by way of grants to schools or community led projects.

28. Alternatively, grants may be provided to the non-council element of a mixed project, with Parks and Community Facilities responsible for council owned assets.

29. As part of normal business, regular advice is provided to council colleagues regarding the implementation of projects categorised as council led.

30. The eligibility of organisations and the achievability of projects are assessed on an annual basis.

31. Funding is granted with a view to supporting organisations that could feasibly utilise the funding over the next 12 to 18 months.

32. An analysis of grant options and the level of recommended support can be found in the table below.

Table 2: Assessment and recommended funding for live community led priority projects

Project

Analysis

Recommendation

Manurewa Squash Club

#48

Development of multisport hub

The club have been advocating to neighbouring local boards seeking support in principle for their aspiration to develop a “state of the art multi racket sport and wellbeing centre”.

The multipurpose facility is proposed to be located on the 3,420 square meter section owned by the club currently zoned Residential – Mixed Housing Suburban. Investigation will be required into the feasibility of the project relative to the permitted activities and standards outlined in the Unitary Plan. The club should seek early planning advice regarding the zoning and the potential reclassification of the land.

Whilst key advocates have rallied the support of potential partners, the club has carried out the development steps in the past year

· Re-registered as an incorporated society under the Incorporated Societies Act 2022

· Formalise direction from membership and ensure legal prerequisites are carried out

· Investigate zoning of land

· Conduct initial needs assessment

· Refine facility aspiration (feasibility study, business case, financially modelling etc.)

Private, club owned land, zoned mixed housing – suburban.

$75,000

Recommended for funding in this financial year for a feasibility of the development of a multisport hub

High

Homai Bowling Club Incorporated

#21

Development of artificial green

The Homai Bowling Club was established in 1962 at 103 Jellicoe Road, Manurewa within Manurewa War Memorial Park with two grass greens and a clubroom facility provided. In 2022 the club planned celebrations for their 60th anniversary but unfortunately this was postponed due to bad weather.

The club primarily operates from September through to May each year, when the grass greens are retired for the winter renovation period. The club provides both competition and social bowls programmes but is limited in what it can provide for social bowlers because grass greens are fragile, and play is always weather dependent.

The Homai Bowling Club greens are currently a preferred location for Counties Manukau championship competition play because the club can provide two grass greens. However, Homai Bowling Club has identified that having two greens is no longer a fit-for-purpose strategy, with the need to convert one grass green to an artificial green to enable year-round play and increase participation in Rangatahi and social bowls programmes to increase sustainability of the club. In 2022 Homai Bowling Club completed a strategic plan which identified the need to provide an artificial carpet green to enable the club to play bowls in both winter and summer to increase its sustainability.

The club has completed a needs assessment that was an evidence-based study looking at bowling clubs across the Counties Manukau and Auckland regions and the importance of Homai Bowling Club within the regional framework.

A feasibility study will build on the findings of the needs assessment and will:

• Explore the vision, objectives, and facility purpose and how this aligns with the strategic plan and member expectations.

• Explore the wider planning framework including Auckland Council and Local Board sports facilities plans and the park management plan.

• Based on the quote provided for an artificial green, identify the feasibility of the club raising sufficient funds to meet the cost of a covered green (including the mix of how the funds could potentially be raised).

• Undertake an analysis of the club’s financial performance and position based on current operations and project 10 years into the future incorporating agreed assumptions about membership and corporate activity (assessing if the operational model is sustainable).

• Develop a long-term business model including potential income and expenditure including ongoing maintenance costs.

Current lease until 16/06/2031 on Auckland Council owned land. Would look to have this extended in process of developing artificial green.

$3,250

To conduct a site analysis and feasibility report for converting to an artificial green

Medium

Manurewa Amateur Athletic & Harrier Club Incorporated

#51

Manurewa Athletics Club was founded in 1935 and operate out of facilities at Jellicoe Park, Jellicoe Road, Manurewa.

Are an incorporated society under the Incorporated Societies

Act 2022. Incorporation # 501117390

The clubrooms are in a very aged state that doesn’t allow the club to deliver its full club potential operationally.

There are a multitude of unaligned community users of the park and facilities.

Auckland Council community ground lease renewal date
14 September 2022, final expiry date 14 September 2032

$71,750

To support the feasibility study of athletic facility upgrades and community partnership options

Medium

*following inclusion of the project within the updated projects list

33. The recommendation is to support three priority projects:

a) up to $75,00 to Manurewa Squash Club Incorporated, to conduct a site analysis and feasibility study to develop a multisport hub.

b) up to $3,250 to Homai Bowling Club Incorporated Club to conduct a site analysis and feasibility report for converting to an artificial green.

c) up to $71,750 to Manurewa Amateur Athletic & Harrier Club Incorporated to conduct a site analysis and feasibility study of athletic facility upgrades and community partnership options.

Manurewa Squash Club Incorporated

34. Located on the corner of Weymouth Road and Gainsborough Street, adjacent to Mountfort Park, the Manurewa Squash Club have been facilitating squash for more than 61 years.

35. The club owns the site and clubrooms including five courts, a boardroom, lounge and kitchen facilities and off-street parking.

36. The club is affiliated to Squash Auckland and Squash New Zealand.

37. The club offers squash playing opportunities from beginners to competitive interclub. It also delivers a “Rethinking Racket Sport” programme to local primary schools which finishes with the students playing at the club facilities.

38. The clubrooms have recently been upgraded with support of the Wiri Licensing Trust.

Homai Bowling Club Incorporated

39. Located at 40R Jellicoe Road, Manurewa adjacent to the Manurewa War Memorial Park, the Homai Bowling Club was founded in 1962 and has been facilitating bowls for more than 63 years.

40. The club is affiliated to Counties Manukau Bowls and Bowls NZ.

41. The club has two grass greens and offer both competitive and social bowls. Twilight leagues are also run in November and February each year designed for non-bowlers and learners in a social atmosphere.

42. The clubrooms have recently been upgraded with support of the Wiri Licensing Trust.

Manurewa Amateur Athletic & Harrier Club Incorporated

43. Located at Jellicoe Park, Manurewa the Manurewa Amateur Athletics & Harrier Club was established in 1935 have been facilitating athletics for more than 90 years.

44. The club is affiliated to Counties Manukau Athletics and Athletics New Zealand.

45. The club has 150 members and offers athletics from 2 years old-19 years old and coaching for 7–10-year-olds and 11–18-year-olds.

46. The club programme covers regular weekly competition and coaching, regional, interprovincial and national competitions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47. There will be no direct negative impacts on greenhouse gas emissions from the implementation of the recommended projects because they are investigation-based.

48. Travel to and from venues by participants or workers will have an indirect negative impact on emissions but these impacts are associated with day-to-day use of facilities, not with the feasibility studies being recommended for funding.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Homai Bowling Club holds an Auckland Council community ground lease with a final expiry date of 16 June 2031.

50. Manurewa Amateur Athletic & Harrier Club holds an Auckland Council community ground lease with a final expiry date of 16 September 2042.

51. There are no known impacts on the wider council group from supporting the recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. On 14 August 2025 staff workshopped recommendations for grant funding with the board. Their views and direction are outlined in the table below:

Table 3: Local board workshop directions

Elected member comments	Staff response
Supportive of new projects being added to the priority projects list	Recommendations within this report provide the opportunity to adopt an updated priority projects list.
Request to extend funding to Manurewa Amateur Athletic & Harrier Club	Additional funding could cover off some building design options.

Tauākī whakaaweawe Māori

Māori impact statement

53. Manurewa Local Board has the largest Māori population when compared to all other Auckland local board areas, with 26,106 people identifying as Māori in the 2023 Census.

54. None of the organisations offer any specific Māori programmes, however the clubs are open to membership from all cultures and ethnicities.

.Ngā ritenga ā-pūtea

Financial implications

55. This item has $150,000 operational discretionary budget allocated for the 2025/2026 financial year, as approved in the 2025/2026 Community Services work programme (resolution number: MR/2025/83).

56. The grant recommendations total $150,000 utilising the full budget available, and as such there are no adverse financial implications on the local board budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. The non-contestable nature of the funding coupled with the type of projects recommended presents risks as outlined below.

Table 4: Risks and mitigations

Risks

Mitigations

Community groups who do not receive funding may feel aggrieved

Community consultation was undertaken to develop the plan. There is a transparent process to have projects included in the prioritised list which was independently assessed in alignment with council’s investment priorities for community sport. Given the annual nature of the budget, groups have the opportunity to strengthen their case for investment every financial year. Staff are available to provide groups with advice regarding facility projects.

Ngā koringa ā-muri

Next steps

58. Following the formal allocation of funding, staff will work alongside the recipients to prepare a funding agreement and project plan to achieve the desired outcomes.

59. Outcomes of the projects supported will be reported back to the local board as part of the implementation line in financial year 2026/2027.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Manurewa Sport and Active Recreation Facilities Plan (Under Separate Cover)
b ⇩	Manurewa Sport & Active Recreation Facilities Plan updated priorities 2025/26	149

Ngā kaihaina

Signatories

Author

Barry George - Sport & Recreation Lead

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Proposed renewal of lease to Royal New Zealand Plunket Trust at Manurewa Library Complex Grounds, 7 Hill Road, Manurewa

File No.: CP2025/19200

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to approve the Proposed renewal of lease to Royal New Zealand Plunket Trust at Manurewa Library Complex Grounds, 7 Hill Road, Manurewa

Whakarāpopototanga matua

Executive summary

2. Royal New Zealand Plunket Trust seeks a renewal of its lease to continue occupation and operation from the group-owned building located at Manurewa Library Complex Grounds, 7 Hill Road, Manurewa (refer to Attachment A – Site Plan).

3. The group currently holds a ground lease, which reached renewal on 1 June 2025. The lease commenced on 1 June 2015 for a 10-year term with one 10-year right of renewal.

4. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2025-2026 at its 19 June 2025 local board meeting (resolution number MR/2025/81). This lease was item 4264 within the adopted programme.

5. Royal New Zealand Plunket Trust has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The trust has all the necessary insurance cover, including public liability insurance, in place.

6. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1,300 plus GST per annum. The local board still retains the authority to modify staff recommendations regarding rent, subsidised maintenance fees, and OPEX for any leased premises.

7. Should a local board opt to maintain the rent at $1, the local board will not need to top up its budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

8. Staff recommend that the renewal of the lease be granted to the Royal New Zealand Plunket Trust as the group has satisfied all the conditions for renewal.

9. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakaae / approve the proposed renewal of lease to Royal New Zealand Plunket Trust dated 1 June 2025 for 223 square meters (more or less) of land held in fee simple by Auckland Council, subject to the Local Government Act 2002 at Manurewa Library Complex Grounds, 7 Hill Road, Manurewa, legally described as Lot 1 Deposited Plan 90812 (Attachment A – site plan to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 1 June 2025 and expiring 31 May 2035

ii) rent - $1,300 plus GST per annum.

Horopaki

Context

10. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

11. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2025-2026 at its 19 June 2025 local board meeting (resolution number MR/2025/81). This lease was item 4264 within the adopted programme.

12. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

“Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life-stages to take part in sports, recreation, creativity and play.”

Land, building, and lease

13. The land that Royal New Zealand Plunket Trust occupies is held in fee simple by the Auckland Council, subject to the Local Government Act 2002, and is legally described as Lot 1, Deposited Plan 90812

14. The group currently holds a ground lease, which reached renewal on 1 June 2025. The lease commenced on 1 June 2015 for a 10-year term with one 10-year right of renewal.

15. The leased area is 223 square meters (more or less).

16. For a group-owned building, all operational and maintenance costs are borne by the lessee.

17. The building is primarily used by the group to provide the well-child programme, along with offering a wide range of services to support tamariki and their whānau.

Royal New Zealand Plunket Trust

18. Plunket provides the Well Child programme across New Zealand, offering a wide range of services to support tamariki and their whānau. These include Well Child checks, B4 School checks, Plunket Line, Family Start, playgroups, parent education, injury prevention support, antenatal education classes, drop-in clinics, school education programmes, immunisations, and many other community-based services.

19. Plunket has Kāiawhina who are qualified Māori community health workers and use Māori models of health to work collaboratively with whānau.

20. Plunket is funded by government funding, grants, sponsorship, partnerships, and donations.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

21. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. Royal New Zealand Plunket Trust has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

Assessment of the lease application

22. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the association (as tenant) fulfils the renewal conditions of the lease.

23. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a) The tenant has complied with the lease and is not in breach of the current lease

b) The tenant has provided the requisite written notice to renew the lease

c) There is a continued need for the group to use the premises as it provides services to the community by provision of a facility for hire for social and recreational activities, and the premises are not required for any other purpose.

24. The tenant is not in breach of any of the lease conditions

a) The group has open membership,

b) The tenant’s financial accounts have a surplus with no known contingent liabilities

c) The group sustains its activities predominantly through funding, grants and membership fees

d) The facility meets the needs of the group and is utilised morning, afternoon, and evening, five days a week.

25. Royal New Zealand Plunket Trust has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements.

26. Staff undertook a site visit on 11 August 2025, and at which time, observed that the association was maintaining its kindergarten building and improvements within its lease area.

27. The leased area is approximately 223 square meters.

Rent review

28. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

29. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to $25 per week.

30. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

31. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1,300 (+GST) per annum.

Local board discretion

32. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

33. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

34. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

35. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

37. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

38. Climate change does not have the potential to impact the lease. This is because the association’s building and improvements are located clear of the flood plain areas identified on the Auckland Council’s Flood Viewer (Attachment B – GIS aerial view from Auckland Council’s Flood Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The proposed renewal of the lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40. The proposed lease renewal will benefit the community by enabling them to access the well-child programme, which Plunket offers, along with offering a wide range of services to support tamariki and their whānau.

41. The renewal of the lease was discussed with the local board at its workshop on 28 August 2025. The local board indicated it is in principle support of renewing the lease and agreed to maintain the rent at $1 plus GST per annum.

42. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

“Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life stages to take part in sports, recreation, creativity and play.”

Tauākī whakaaweawe Māori

Māori impact statement

43. As this is a lease renewal, Iwi engagement is not required.

Ngā ritenga ā-pūtea

Financial implications

44. There is no direct cost to the council associated with the grant of the renewal of the lease.

45. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023), amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023.

46. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees, and OPEX (if applicable) for leased premises.

47. If the local board chooses to retain the rent at $1, the local board will not need to top up its budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

48. The cost recovery increases for community lessees and licensees provide local boards with a financial lever to ease their respective budgetary constraints.

49. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300.00 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

50. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed lease to the Manurewa Local Board to grant Royal New Zealand Plunket Trust at Manurewa Library Complex Grounds, 7 Hill Road, Manurewa, with a lease renewal. Renewing the lease will provide the group with security of tenure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. Royal New Zealand Plunket Trust has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the association a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

52. If the local board resolves to grant the renewal of the lease, staff will work with Royal New Zealand Plunket Trust to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - 7 Hill Road, Manurewa	169
b ⇩	GIS Aerial View - 7 Hill Road Manurewa	171

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Proposed renewal of lease to The Scout Association of New Zealand at 21R Alfriston Road, Manurewa

File No.: CP2025/19220

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to grant a renewal of the ground lease to Proposed renewal of lease to The Scout Association of New Zealand at 21R Alfriston Road, Manurewa at Gallaher Park, 21R Alfriston Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. The Scout Association of New Zealand seeks a renewal of its lease to continue occupation and operation from the group-owned building located at 21R Alfriston Road, Manurewa (refer to Attachment A – Site Plan).

3. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Community Leases work programme 2025/2026 at its 19 June 2025 local board meeting (resolution number MR/2025/83). This lease is item 4935, within the adopted programme.

4. The group currently holds a ground lease, which reached renewal on 1 October 2023. The lease commenced on 1 October 2013 for a 10-year term with one 10-year right of renewal.

5. The group has provided all required information, including financials, showing that it has sufficient funds and it is being managed appropriately. The association has all the necessary insurance cover, including public liability insurance, in place.

8. Staff recommend that the renewal of the lease be granted to The Scout Association of New Zealand as the group has satisfied all the conditions for renewal.

9. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) tuku / grant a renewal of lease to The Scout Association of New Zealand for an area comprising approximately 406 square meters of land, held in fee simple by Auckland Council, subject to the Local Government Act 2002, located at Gallaher Park, 21R Alfriston Road, Manurewa and legally described as Lot 1 Deposited Plan 90812 (Attachment A – site plan), subject to the following terms and conditions:

i) term – 10 years, commencing on 1 October 2023 and expiring on 30 September 2033

ii) rent - $1,300 plus GST per annum.

Horopaki

Context

10. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

11. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Community Leases work programme 2025/2026 at its 19 June 2025 local board meeting (resolution number MR/2025/83). This lease is item 4935, within the adopted programme.

12. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome:

Our Community - Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life-stages to take part in sports, recreation, creativity and play.

Land, building and lease

13. The land that The Scout Association of New Zealand occupies at Gallaher Park, 21R Alfriston Road, Manurewa is legally described as Lot 1, Deposited Plan 90812.

14. The group currently holds a ground lease, which reached renewal on 1 October 2023. The lease commenced on 1 October 2013 for a 10-year term with one 10-year right of renewal.

15. The leased area is 406 square meters (more or less) and the activities undertaken from the premises are in accordance with the land classification.

16. The building is primarily used by the group to run outdoor and adventure activities for youth aged from 5 to 18 years.

The Scout Association of New Zealand

17. The Scout Association of New Zealand is a long-established, well-run community facility that runs outdoor and adventure activities for youth aged from 5 to 18 years.

18. The club currently has 37 members, of whom 22 are aged 25 years or younger and 15 are aged over 25.

19. The Scout Association of New Zealand generates funds from membership fees, grants, hireage, and fundraising.

20. The Scout Association of New Zealand has limited agreements with other groups to use the building. They also hire the building to individuals for celebrations.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

21. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for a further 10 years. The Scout Association of New Zealand has formally applied to the council to exercise its right of renewal provided for under its current lease agreement.

Assessment of the lease application

22. Under the renewal provisions of the current lease, the council (as landlord) has a contractual obligation to grant the renewal if the group (as tenant) fulfils the renewal conditions of the lease.

23. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met.

a) The tenant has complied with the lease and is not in breach of the current lease.

b) The tenant has provided the requisite written notice to renew the lease.

c) There is a continued need for the group to use the premises as it provides services to the community by the provision of a facility for hire for social and recreational activities, and the premises are not required for any other purpose.

24. The tenant is not in breach of any of the lease conditions.

a) The group has open membership.

b) The tenant’s financial accounts have a surplus with no known contingent liabilities.

c) The group sustains its activities predominantly through funding, grants, and membership fees.

d) The facility meets the needs of the group and is utilised most days of the week.

25. The Scout Association of New Zealand has submitted a comprehensive application supporting its request for a renewal of its lease and demonstrating its ability to manage and maintain its improvements.

26. Staff undertook a site visit on 11 August 2025 and observed that the group was maintaining its building within its lease area in good condition.

27. The leased area is approximately 406 square meters.

Rent review

28. The Governing Body approved the annual budget at its 8 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

30. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

31. To align with the revised fees and charges under the Community Occupancy Guidelines (updated July 2023), staff recommendation is to update the rent in accordance with the lease provision, to $1,300 (plus GST) per annum.

Local board discretion

32. While the Governing Body adopted the amendments to the guidelines, local boards retain the prerogative to vary staff recommendations relating to the rental amount for leased premises.

33. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

34. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

35. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

36. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

38. All measures taken are aimed at meeting the council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

39. Climate change does not have the potential to impact this lease as the building and improvements are not located in the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40. The proposed renewal of the lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The proposed lease renewal will benefit the community by enabling youth to engage in outdoor and adventure activities conducted by The Scout Association of New Zealand.

42. The renewal of the lease was discussed with the local board at its workshop on 28 August 2025. The local board indicated it in principle support for renewing the lease.

43. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome:

Our Community - Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life stages to take part in sports, recreation, creativity and play.

Tauākī whakaaweawe Māori

Māori impact statement

44. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

45. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

46. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

47. There is no direct cost to the council associated with the grant of the renewal of the lease.

48. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023), amending the rent fee for a community lease from $1 per annum to $1,300 plus GST per annum, effective from 1 July 2023.

49. Although the Governing Body adopted the amendments to the guidelines, local boards retain the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

50. If the local board chooses to retain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

51. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

52. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

53. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed renewal of lease to The Scout Association of New Zealand at 21R Alfriston Road, Manurewa.

54. Renewing the lease will provide the group with security of tenure. Ongoing maintenance of the building will be covered by the tenant.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The Scout Association of New Zealand has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the group a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

56. Should the local board resolve not to grant the proposed community lease, group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

Ngā koringa ā-muri

Next steps

57. If the local board resolves to approve the renewal of the lease, staff will work with The Scout Association of New Zealand to finalise the agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan- 21R Alfriston Road, Manurewa	179
b ⇩	GIS Aerial View- 21R Alfriston Road, Manurewa	181

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Proposed renewal of lease to Manurewa Table Tennis Club Incorporated at 3-5 McVilly Road, Manurewa

File No.: CP2025/19309

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to grant the proposed renewal of lease to Manurewa Table Tennis Club Incorporated at 3-5 McVilly Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Manurewa Table Tennis Club Incorporated (the club) seeks a renewal of its lease to continue occupation and operation from the group-owned building located at 3-5 McVilly Road, Manurewa. A site plan is attached to the report (Attachment A.)

3. The group currently holds a ground lease, its initial term reached expiry on 1 October 2024. The lease commenced on 1 October 2014 for a 10-year term with one 10-year right of renewal.

5. The club has provided all required information including financials, showing that it has sufficient funds and it is being managed appropriately. The club has all the necessary insurance cover, including public liability insurance, in place.

6. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent from $1 per annum to $1300 plus GST per annum. The local board still retains the authority to modify staff recommendations regarding rent, subsidised maintenance fees and OPEX for any leased premises.

8. Manurewa Table Tennis Club was unable to obtain a Building Warrant of Fitness (BWoF) due to a lack of staff access during the inspection and has been issued a Building Report and Declaration (B-RaD). A mitigation plan has been provided to Auckland Council. Manurewa Table Tennis Club expects to obtain their BWoF by March 2026.

9. Staff recommend that the renewal of the lease be granted to the Manurewa Table Tennis Club Incorporated, as the group has satisfied all the conditions for renewal.

10. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) tuku / grant Proposed renewal of lease to Manurewa Table Tennis Club Incorporated at 3-5 McVilly Road, Manurewa dated 1 October 2024 for 970 square meters (more or less) at 3-5 McVilly Road, Manurewa, legally described as lots 1 and 2 DP 147415 and Lot 1 DP 176146 (Attachment A – site plan to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 1 October 2024 and expiring 30 September 2034

ii) rent - $1,300 plus GST per annum.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

12. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2025-2026 at its 19 June 2025 local board meeting (resolution number MR/2025/81). This lease was item 4263 within this adopted programme.

13. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

Land, building and lease

14. The land that Manurewa Table Tennis Club Incorporated occupies at McVilly Park is legally described as lots 1 and 2 DP 147415 and Lot 1 DP 176146. The land is held in fee simple by Auckland Council and is subject to the Local Government Act 2002

15. The Manurewa Table Tennis Club Incorporated holds a ground lease, which reached renewal on 1 October 2024. The lease commenced on 1 October 2014 for a 10-year term with one 10-year right of renewal.

16. The leased area is approximately 970 square meters more or less.

17. For a group-owned building, all operational and maintenance costs are borne by the lessee.

18. Manurewa Table Tennis Club was unable to obtain a BWoF due to a lack of staff access during the inspection and has been issued a BRaD. A mitigation plan has been provided to Auckland Council.

19. The building is primarily used by the group to provide competitive and development table tennis.

Manurewa Table Tennis Club Incorporated

20. The Manurewa Table Tennis Club is a long-established, well-run community sports facility. It offers competitive and development opportunities, embraces inclusivity, and continues to grow via upgraded facilities—all while fostering strong local and council partnerships.

21. The club currently has 90 members and participants, with 44 aged 25 years and under and 46 aged over 25.

22. The tenant maintains the facility and hires the space a few days a week to other community groups.

23. In the past two years, the club has received one-off funding from Foundation North ($22,572), Trillian Trust ($18,000), Counties Manukau TTA ($39,000), and Auckland Council ($11,000) to support upgrades including flooring, club management software, equipment, security, and electrical works.

24. The club is sustained through membership fees, grants, hall hire, and partnerships with Table Tennis NZ, Halberg Foundation, Disability Sport Auckland, and Blendz.

25. The lease commenced on 1 October 2014 for a 10-year term with one 10-year right of renewal.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

26. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. The club has formally applied to the council to exercise its right of renewal provided for under the current lease agreement.

Assessment of the application

27. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the club (as tenant) fulfils the renewal conditions of the lease.

28. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a) The tenant has complied with the lease and is not in breach of the current lease

b) The tenant has provided the requisite written notice to renew the lease

29. The tenant is not in breach of any of the lease conditions:

a) The group has open membership, allowing anyone with an interest in the group’s activities to join, and caters to a wide variety of users

b) the tenant’s financial accounts have a surplus with no known contingent liabilities

c) The group sustains its activities predominantly through grants and membership fees.

d) The facility meets the needs of the group and is utilised morning, afternoon, and evening, seven days a week.

30. The Manurewa Table Tennis Club Incorporated has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements.

31. Staff undertook a site visit on 9 June 2025, and at which time, observed that the association was maintaining its hall and improvements within its lease area.

32. The leased area is approximately 970 square meters more or less.

Rent review

33. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

34. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to $25 per week.

35. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

36. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1,300 (+GST) per annum.

Local board discretion

37. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

38. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

39. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

40. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

42. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

43. Climate change does not have the potential to impact the lease. This is because the club’s building and improvements are located clear of the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. The proposed renewal of the lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The proposed lease renewal will benefit the community by enabling initiatives that promote table tennis will be delivered from the facility.

46. The renewal of the lease was discussed with the local board at its workshop on 26 June 2025. The local board indicated it in principle support for renewing the lease and agreed to maintain the rent at $1 plus GST per annum.

47. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

“Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life stages to take part in sports, recreation, creativity and play.”

Tauākī whakaaweawe Māori

Māori impact statement

48. As this is a lease renewal, iwi engagement is not required.

Ngā ritenga ā-pūtea

Financial implications

49. There is no direct cost to the council associated with the grant of the renewal of the lease.

50. On the 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023) amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023.

51. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

52. If the local board chooses to retain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

53. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

54. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300.00 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

55. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed renewal of lease. Renewing the lease will provide the group with security of tenure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56. The Manurewa Table Tennis Club Incorporated has met all the conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the association a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

57. If the local board resolves to grant the renewal of the lease, staff will work with Manurewa Table Tennis Club Incorporated to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan- Manurewa Table Tennis Club	189
b ⇩	GIS Aerial View of the natural hazard map	191

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Proposed renewal of lease to Counties Manukau Free Kindergarten Association Incorporated at 21R Alfriston Road, Manurewa

File No.: CP2025/19386

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Manurewa Local Board to grant the proposed renewal of lease to Counties Manukau Free Kindergarten Association Incorporated at 21R Alfriston Road, Manurewa.

Whakarāpopototanga matua

Executive summary

2. Counties Manukau Free Kindergarten Association Incorporated seeks a renewal of its lease to continue occupation and operation from the group-owned building located at 21R Alfriston Road, Manurewa (refer to Attachment A – Site Plan).

3. The group currently holds a ground lease, which reached renewal on 1 June 2023. The lease commenced on 1 June 2013 for a 10-year term with one 10-year right of renewal.

4. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Customer and Community Services: Community Leases work programme 2022-2023 at its 16 June 2022 local board meeting (resolution number MR/2022/79)

5. The kindergarten has provided all required information, including financials, showing that it has sufficient funds and it is being managed appropriately. The kindergarten has all the necessary insurance cover, including public liability insurance, in place.

8. Staff recommend that the renewal of the lease be granted to the Counties Manukau Free Kindergarten Association Incorporated, as the group has satisfied all the conditions for renewal.

9. If the local board decides to grant a renewal of the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) tuku / grant the proposed renewal of lease to the Counties Manukau Free Kindergarten Association at 21R Alfriston Road, Manurewa dated 1 June 2023 for 1012 square meters (more or less) of land held under the Reserves Act 1977 as a classified recreation reserve at 21R Alfriston Road, Manurewa, legally described as lot 2, 4 DP 46314 (Attachment A – site plan to the agenda report), subject to the following terms and conditions:

i) term – 10 years, commencing 1 June 2023 and expiring 31 May 2033

ii) rent - $1,300 plus GST per annum.

Horopaki

Context

10. Local boards have the allocated authority relating to local recreation, sport, and community facilities, including community leasing matters.

11. Consideration of the progression of the renewal of this lease was identified and approved by the local board as part of its Customer and Community Services: Community Leases work 2022-2023 at its 16 June 2022 local board meeting (resolution number MR/2022/79) The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

“Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life stages to take part in sports, recreation, creativity and play.”

Land, building, and lease

12. The land that Counties Manukau Free Kindergarten Association Incorporated occupies at Gallaher Park is legally described as Lot 2, DP 46314. Lot 2 DP 46314 was classified as a recreation reserve by way of a resolution pursuant to section 16 (2A) of the Reserves Act.

13. The group currently holds a ground lease, which reached renewal on 1 June 2023. The lease commenced on 1 June 2013 for a 10-year term with one 10-year right of renewal.

14. The leased area is 1012 square meters (more or less).

15. For a group-owned building, all operational and maintenance costs are borne by the lessee.

16. The building is primarily used by the group to provide affordable, high-quality early childhood education and care for tamariki aged 2–6 and their whānau in South Auckland’s diverse communities.

Counties Manukau Free Kindergarten Association Incorporated

17. Alfriston Road Kindergarten, established in 1960, is part of the Auckland Enviroschools Kaupapa. The organisation provides affordable, high-quality early childhood education and care for tamariki aged 2–6 and their whānau in South Auckland’s diverse communities.

18. The organisation currently has 40 children enrolled in its kindergarten.

19. The organisation receives 91 per cent of its funding from the Ministry of Education, 7 per cent from parent fees, and 2 per cent from community grants, fundraising, and donations.

20. In addition to early childhood services funded by the Ministry of Education, the facility also supports non-funded health and social services, providing space for groups such as Hearing and Vision Services, Special Education, WINZ, and Oranga Tamariki.

21. The lease commenced on 1 June 2013 for a 10-year term with one 10-year right of renewal.

Tātaritanga me ngā tohutohu

Analysis and advice

Recommended term of tenure

22. Under the Auckland Council Community Occupancy Guidelines 2023 relating to group-owned assets, the standard term of tenure for leases is an initial term of 10 years with one right of renewal for 10 years. Counties Manukau Free Kindergarten Association Incorporated has formally applied to the council to exercise its right of renewal provided for under the lease agreement.

Assessment of the lease application

23. Under the renewal provisions of the lease, the council (as landlord) has a contractual obligation to grant the renewal if the association (as tenant) fulfils the renewal conditions of the lease.

24. Under the renewal provisions within the lease, the renewal must be granted if the following conditions are met:

a) The tenant has complied with the lease and is not in breach of the current lease

b) The tenant has provided the requisite written notice to renew the lease

25. The tenant is not in breach of any of the lease conditions

a) The group has open membership.

b) The tenant’s financial accounts have a surplus with no known contingent liabilities.

c) The group sustains its activities predominantly through funding, grants and membership fees.

d) The facility meets the needs of the group and is utilised morning, afternoon, and evening, five days a week.

26. The Counties Manukau Free Kindergarten Association Incorporated has submitted a comprehensive application supporting its request for a renewal of its lease and can demonstrate its ability to manage and maintain its improvements.

27. Staff undertook a site visit on 9 June 2025, and at which time, observed that the association was maintaining its kindergarten and improvements within its lease area.

28. The leased area is approximately 1012 square meters.

Rent review

29. The Governing Body approved the annual budget at its 9 June 2023 meeting, including amendments to the Community Occupancy Guidelines (resolution GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

30. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to $25 per week.

31. The current lease agreement contains a rent review provision. This allows for the rent to be reviewed at renewal.

32. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), the recommendation is to review the rent in accordance with the lease provision, to $1,300 (+GST) per annum.

Local board discretion

33. While the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the rental amount for leased premises.

34. If the local board chooses to retain the level of rent at $1.00, there will be no requirement for the board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue if rent is not increased.

35. The cost recovery increases for community lessees and licensees will provide local boards with a financial lever to ease their respective budgetary constraints.

36. Staff recommend that the local board grant the renewal of the lease, and the rent be reviewed in accordance with the terms and conditions of the current lease. The tenant has satisfied all the conditions for renewal. In addition, the financial accounts of the group have been assessed, and it has the ability to meet the revised rental.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

38. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

39. Climate change does not have the potential to impact the lease. This is because the association’s building and improvements are located clear of the flood plain areas identified on Auckland Council’s Hazard Viewer (Attachment B – GIS aerial view from Auckland Council’s Hazard Viewer).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The proposed lease renewal will benefit the community by enabling initiatives that promote preschool education.

42. The renewal of the lease was discussed with the local board at its workshop on 26 June 2025. The local board indicated it in principle support for renewing the lease and agreed to maintain the rent at $1 plus GST per annum.

43. The activity of the tenant and users of the premises supports the Manurewa Local Board Plan 2023 outcome: Our Community

“Our communities enjoy responsive services and facilities that enable great participation. Our facilities and public places are popular gathering points. They offer choices for people from different backgrounds and life stages to take part in sports, recreation, creativity and play.”

Tauākī whakaaweawe Māori

Māori impact statement

44. As this is a lease renewal, Iwi engagement is not required.

Ngā ritenga ā-pūtea

Financial implications

45. There is no direct cost to the council associated with the grant of the renewal of the lease.

46. On 8 June 2023, the Governing Body adopted the Community Occupancy Guidelines (Updated 2023), amending the rent fee for a community lease from $1 per annum to $1300 plus GST per annum, effective from 1 July 2023.

47. Although the Governing Body adopted the amendments to the guidelines, local boards still hold the prerogative to vary staff recommendations relating to the amount of rent, subsidised maintenance fees and OPEX (if applicable) for leased premises.

48. If the local board chooses to retain the rent at $1, the local board will not need to top up their budget. However, the local board will not have the benefit of the additional revenue if rent is increased.

49. The cost recovery increases for community lessees and licensees provides local boards with a financial lever to ease their respective budgetary constraints.

50. The level of rent is to be reviewed on renewal of the lease. Staff recommend that the rent be set at $1,300.00 per annum, in alignment with the Community Occupancy Guidelines (updated 1 July 2023).

51. Staff have consulted with the Financial Advisory department of the council. No concerns were raised regarding the financial implications of the proposed lease to the Manurewa Local Board to grant Proposed renewal of lease to Counties Manukau Free Kindergarten Association Incorporated at 21R Alfriston Road, Manurewa at 21R Alfriston Road, Manurewa. Renewing the lease will provide the group with security of tenure.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. The Counties Manukau Free Kindergarten Association Incorporated has met all the requisite conditions to exercise its right of renewal under the terms of the lease. Should the local board resolve not to grant the association a renewal of its lease, this will constitute a breach of the lease agreement by the council, as landlord.

Ngā koringa ā-muri

Next steps

53. If the local board resolves to grant the renewal of the lease, staff will work with Counties Manukau Free Kindergarten Association Incorporated to finalise the agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan- Counties Free Kindergarten Association	199
b ⇩	GIS Aerial View of Counties Manukau Kindergarten Association	201

Ngā kaihaina

Signatories

Author

Gordon Ford - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

Manurewa Local Board Annual Report 2024/2025

File No.: CP2025/19652

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whai / adopt the draft 2024/2025 Manurewa Local Board Annual Report as set out in Attachment A to the agenda report

b) tuhi ā-taipitopito / note that any proposed changes to the Manurewa Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· Inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· Physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Manurewa Local Board Annual Report 2024/2025	207

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authorisers

Brian Chan - General Manager Financial Advisory

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Manurewa Local Board

18 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20126

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Manurewa Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Manurewa Local Board in this current term is scheduled for 18 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (18 September 2025) and the end of term (18 October 2025)

b) tuhi ā-taipitopito / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c) tuhi ā-taipitopito / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Elections Programme Senior Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts - Head of Governance Programmes and Policies

Lou-Ann Ballantyne - General Manager Governance and Engagement

Manoj Ragupathy - Local Area Manager

Chairperson	Matt Winiata
Deputy Chairperson	Glenn Murphy
Members	Joseph Allan
	Heather Andrew
	Angela Cunningham-Marino
	Andrew Lesa
	Rangi McLean

No.	Title	Page
a ⇩	7 August 2025: Manurewa Local Board Workshop Record	229
b ⇩	14 August 2025: Manurewa Local Board Workshop Record	235
c ⇩	21 August 2025: Manurewa Local Board Workshop Record	241
d ⇩	28 August 2025: Manurewa Local Board Workshop Record	245

Author	Rohin Patel - Democracy Advisor
Authoriser	Manoj Ragupathy - Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987