Agenda of Puketāpapa Local Board - Thursday, 18 September 2025

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Puketāpapa Local Board:

a) whakaū / confirm the ordinary minutes of its meeting held onThursday, 28 August 2025, including the confidential section as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Equal Justice Project - Ariel Joung and Yeonsoo Son

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for the Equal Justice Project to report on grocery store liquor licences which fall within Puketāpapa.

Whakarāpopototanga matua

Executive summary

2. Ariel Joung and Yeonsoo Son from the Equal Justice Project wish to present on grocery store liquor licences which fall within Puketāpapa.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakamihi / thank Ariel Joung and Yeonsoo Son for their presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Puketāpapa Local Board

18 September 2025

Proposed new community leases to Waiata-Epsom Tennis Club Incorporated at Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Royal Oak and Eden Roskill Softball Club Incorporated at Mount Roskill War Memorial Park, 41A Gifford Avenue, Mount Roskill

File No.: CP2025/18805

Te take mō te pūrongo

Purpose of the report

1. To seek approval from Puketāpapa Local Board to grant new community leases to:

a) Waiata-Epsom Tennis Club Incorporated for Fernleigh Avenue Reserve located at 20-24 Fernleigh Avenue, Royal Oak.

b) Eden Roskill Softball Club Incorporated for Mount Roskill War Memorial Park located at 41A Gifford Avenue, Mount Roskill.

Whakarāpopototanga matua

Executive summary

2. The council has received new lease applications from Waiata-Epsom Tennis Club Incorporated for Fernleigh Avenue Reserve located at 20-24 Fernleigh Avenue, Royal Oak and Eden Roskill Softball Club Incorporated for Mount Roskill War Memorial Park located at 41A Gifford Avenue, Mount Roskill. Site plans are attached to the report (Attachment A and B).

3. Consideration of the progression of these new leases were identified and approved by the Puketāpapa Local Board Local Board as part of the Parks and Community Facilities: Community Leases Work Programme 2025/2026 at their 19 June 2025 local board meeting (Resolution number PKTPP/2025/30).

4. Waiata-Epsom Tennis Club Incorporated held the ground lease, which commenced on 1 March 2010 and expired on 28 February 2025. Eden Roskill Softball Club Incorporated hold the ground lease, which commenced on 1 December 2002 and expired on 30 November 2017. Both the leases are holding over on a month-to-month basis until terminated or a new lease is entered into.

5. As these are tenant-owned buildings, each group has an automatic right to re‑apply for new lease at the end of their final occupancy term.

6. Each group has provided all required information including financial details, showing that they have sufficient funds that are being managed appropriately. The clubs have all the necessary insurance cover, including public liability insurance, in place.

7. Site visits were undertaken, and the facilities appear to be in good condition and are well maintained. All maintenance and operational costs for each facility are borne by the groups.

8. The updated Community Occupancy Guidelines (July 2023) amended the annual community rent to $1300 plus GST per annum. The local boards still retain the authority to modify staff recommendations regarding rent, subsidised maintenance fees and OPEX for any leased premises.

9. Community Outcomes Planswill be negotiated with each group and will be appended to the respective leases.

10. This report recommends that new community leases be granted to:

a) Waiata-Epsom Tennis Club Incorporated for a term of five (5) years commencing from 1 October 2025 with one five (5) year right of renewal

b) Eden Roskill Softball Club Incorporated for a term of five (5) years commencing from 1 October 2025 with no right of renewal.

11. If the local board decides to grant the proposed new leases, staff will work with the lessees to finalise the lease agreements.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tuku / grant a new community lease to the Waiata-Epsom Tennis Club Incorporated for an area comprising approximately 2,757m² located at 20-24 Fernleigh Avenue, Royal Oak on the land legally described as Lot 78 and 79 DP 732 being part of Certificate of Title NA535/115 held in trust by Auckland Council through Department of Conservation as a classified recreation reserve subject to the Reserves Act 1977 (as per Attachment A Site Map - Waiata-Epsom Tennis Club Incorporated), subject to the following terms and conditions:

i) term – five (5) years, commencing 1 October 2025, with one five (5) year right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement.

b) tuku / grant a new community lease to the Eden Roskill Softball Club Incorporated for an area comprising approximately 330m² located at 41A Gifford Avenue, Mount Roskill on the land legally described as Part Lot 136 DP 42461 is a classified recreation reserve held in NA1381/38 by Auckland Council in trust subject to Reserves Act 1977 (as per Attachment B Site Map - Eden Roskill Softball Club Incorporated), subject to the following terms and conditions:

i) term – five (5) years, commencing 1 October 2025, with no right of renewal.

ii) rent – $1300.00 plus GST per annum.

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement.

c) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for both the proposed new leases to the Waiata-Epsom Tennis Club Incorporated at 20-24 Fernleigh Avenue, Royal Oak and Eden Roskill Softball Club Incorporated at 41A Gifford Avenue, Mount Roskill.

d) tuhi ā-taipitopito / note that Auckland Council staff recommended to grant a lease to Waiata-Epsom Tennis Club Incorporated with a ten (10) year term with one ten (10) year right of renewal, which aligns with the Community Occupancy Guidelines 2012 (updated July 2023), as discussed in a workshop held on 26 June 2025. However, the Puketāpapa Local Board has recommended a five (5) year lease term with one five (5) year right of renewal for this lessee, exercising its discretion to vary the lease term to better align with local board preferences and local community needs.

Horopaki

Context

12. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

13. The Puketāpapa Local Board approved the Parks and Community Facilities: Community Leases Work Programme 2025/2026 at their local board meeting on 19 June 2025 (resolution PKTPP/2025/30).

14. Consideration of the progression of the proposed new leases to Waiata-Epsom Tennis Club Incorporated at Fernleigh Avenue Reserve, 20-24 Fernleigh Avenue, Royal Oak and Eden Roskill Softball Club Incorporated at Mount Roskill War Memorial Park, 41A Gifford Avenue, Mount Roskill are part of the local board’s approved work programme.

15. The council has received comprehensive applications from these groups along with supporting information for new lease requests.

16. Detailed information regarding each lessee, land, building and leases is noted in table 1 below.

Table 1: Information about land, building, lease and lessee

	Fernleigh Avenue Reserve	Mount Roskill War Memorial Park
Street address and suburb	20-24 Fernleigh Avenue, Royal Oak	41A Gifford Avenue, Mount Roskill
Legal description with lot and DP number	Lot 78 and 79 DP 732 being part of Certificate of Title NA535/115	Part Lot 136 DP 42461 a classified recreation reserve held in NA1381/38
Land classification	Held in trust by Auckland Council through DOC as a classified recreation reserve subject to the Reserves Act 1977.	Classified recreation reserve held in NA1381/38 by Auckland Council in trust subject to Reserves Act 1977
Building ownership	Group owned	Group owned
Name of community group	Waiata-Epsom Tennis Club Incorporated	Eden Roskill Softball Club Incorporated
Area of proposed lease	2,757 square meters (approximately)	330 square meters (approximately)
Current lease commenced on	1 March 2010	1 December 2002
Final term of lease expired on	expired on 28 February 2025 and currently holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised	expired on 30 November 2017 and currently holding over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised
Maintenance costs	Borne by the lessee	Borne by the lessee
Activities currently being delivered from the building and benefits	Provide access to the sport of tennis	Provide access to the sport of softball

Tātaritanga me ngā tohutohu

Analysis and advice

17. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term.

18. Both groups own their buildings and are exercising this right by applying for new leases. The local board has discretion to vary the term of a lease if it wishes.

Public notification and engagement

19. Both Fernleigh Avenue Reserve and Mount Roskill War Memorial Park are classified as recreation reserves under the Reserves Act 1977. As both lessees are sports and recreational groups with operative Reserve Management Plans that contemplate their group activities under section 54(2A) of the Reserves Act 1977, no public notification or iwi engagement are required for these proposed lease renewals.

Assessment of the applications

Waiata-Epsom Tennis Club Incorporated (the tennis club)

20. The tennis club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver the sport of tennis services.

21. The area proposed to be leased to the Waiata-Epsom Tennis Club Incorporated consists of approximately 2,757m²and is outlined in Attachment A Site Map - Waiata-Epsom Tennis Club Incorporated.

22. The club has provided financial details which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

23. The following table contains brief details on the club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation fees
$40,931	$32,589	$8,342	$2,751

24. The club has all necessary insurance cover, including public liability insurance, in place.

25. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the club.

26. The group provides a valuable service to the local community by promoting the game of tennis, fostering sport and recreation generally, and building community ties through playing tennis.

27. The club provides and maintains courts, grounds, playing areas, the clubhouse, and other facilities to support tennis activities.

28. During COVID-19, the club opened its gates to all community members for exercise and recreation, providing much-needed facilities during lockdowns. The club operates as a community-driven organisation that opens its facilities to all Puketāpapa residents and beyond, offering the lowest membership fees in the Puketāpapa region to ensure accessibility across all socio-economic levels.

29. Over the past couple of years, membership has grown due to well-maintained facilities including courts, lighting, clubhouse facilities, and coaching services.

30. The club promotes tennis as a healthy sport, contributing to community wellbeing and longevity. Notably, the club has operated independently for all 94 years of its existence without requiring funding from Council, demonstrating strong financial management and community support.

Eden Roskill Softball Club Incorporated (the softball club)

31. The softball club has submitted a comprehensive application supporting the lease request and is able to demonstrate its ability to deliver softball sports services.

32. The area proposed to be leased to the Eden Roskill Softball Club Incorporated consists of approximately 330m²and is outlined in Attachment B Site Map - Eden Roskill Softball Club Incorporated.

33. The club has provided financial details which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

34. The following table contains brief details on the club’s latest financials including its required affiliation fees:

Income for the financial year 2024	Operating Expenditure	Income less expenses	Affiliation fees
$34,998	$31,374	$3,624	Not applicable

35. The club has all necessary insurance cover, including public liability insurance, in place.

36. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the club.

37. The group provides a valuable service to the local community by fostering the ability of local whānau and community members to enjoy softball and creating a welcoming environment for community participation.

38. The club operates year-round, maintaining different community engagement approaches during the softball season (October-March) and off-season (April-October). During the off-season, the club opens its doors to local groups for select activities, with local church groups utilising the facilities for youth groups, bible studies, and group talks. The club demonstrates strong community connection by hosting multiple community-focused events and maintaining an open-door policy for participation.

39. The club actively works to grow softball participation in the community through comprehensive outreach programmes. These include hosting Junior and Senior High School Softball Competitions with College Sports support, hosting Junior and Senior Softball Tournament Days for boys and girls with Wesley Intermediate School and attending community events such as the Balmoral Moon Festival.

40. The club fills a vital gap in community sport provision by offering accessible softball opportunities and serves as a central hub for community sport and recreation activities in the Mount Roskill area.

Outcome plans and occupancy agreements

41. Community Outcomes Plans will be negotiated for each proposed lease to identify the benefits it will provide to the community. This will be attached as a schedule to corresponding lease agreements.

42. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of each lease agreement if approved by the local board.

43. Staff recommend that the proposed new community leases be granted to Waiata-Epsom Tennis Club Incorporated and Eden Roskill Softball Club Incorporated as per recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. Te Taruke-a-Tawhiri is Tāmaki Makaurau’s climate action plan. It sets out goals to reduce greenhouse gas emissions to reach net zero emissions by 2050 and prepare the region for the adverse impacts of climate change.

45. It is anticipated that activation of the building/park will not result in an increase of greenhouse gas emission. However, a shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

46. To improve environmental outcomes and mitigate climate change impacts, the council advocates that each lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

47. Climate change has varying potential to impact the proposed leases. The Waiata-Epsom Tennis Club lease at 20-24 Fernleigh Avenue, Royal Oak is not located in a flood-prone area and has minimal exposure to climate change hazards. However, the Eden Roskill Softball Club lease at 41A Gifford Avenue, Mount Roskill is located in a flood zone.

48. The flood zone location could impact the softball club's buildings, improvements, maintenance schedules and lease activities during flood events. To make the asset resilient to climate change impacts, the softball club will be encouraged to develop flood response procedures, consider flood-resistant building modifications where feasible, and maintain appropriate insurance coverage for flood-related damages. Regular monitoring of flood risk assessments and climate projections will inform ongoing maintenance and operational planning.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. Council staff from Community Wellbeing and Parks and Community Facilities have been consulted. They are supportive of the proposed lease.

50. Healthy Waters has been consulted regarding the Eden Roskill Softball Club lease due to its location in a flood plain. Healthy Waters confirmed no issues with granting the lease.

51. The proposed new leases have no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52. The proposed new leases will benefit the community by enabling initiatives that promote various sports activities for the Puketāpapa Local Board area and its surrounding communities.

53. The new community leases were discussed with the Puketāpapa Local Board at a workshop on 26 June 2025. The local board indicated its in-principle support of the proposed new leases.

54. The delivered activities align and support the Puketāpapa Local Board Plan 2023 Outcome, ‘Our community - People can access places and services that cater for their need’.

Tauākī whakaaweawe Māori

Māori impact statement

55. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

56. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan operative in part, individual local board plans and in Whiria Te Muka Tangata – Auckland Council’s Māori Responsiveness Framework.

57. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

58. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

59. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the proposed new leases to Waiata-Epsom Tennis Club Incorporated for Fernleigh Avenue Reserve and Eden Roskill Softball Club Incorporated for Mount Roskill War Memorial Park.

60. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (Resolution number GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

61. The annual rent for community occupancy has been increased to $1,300 per annum (plus GST). The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

62. To align with the revised fees and charges under the Community Occupancy Guidelines (update July 2023), staff recommend reviewing the rent in accordance with the lease provision, to $1,300 plus GST per annum.

63. Ongoing maintenance of the assets including operational costs will be covered by the lessees.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

64. Should the local board resolve not to grant the proposed community leases, the groups’ ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

65. The proposed new leases will afford the groups security of tenure, enabling them to attend to the scheduled maintenance of their facility. Should the buildings become unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Auckland Council will be liable for the assets regardless of whether budget is allocated to or identified for maintenance and renewals.

Ngā koringa ā-muri

Next steps

66. If the local board resolves to the grant the proposed new community leases, staff will work with the lessees to finalise each lease agreement in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map - Waiata-Epsom Tennis Club Incorporated	17
b ⇩	Site Map - Eden Roskill Softball Club Incorporated	19

Ngā kaihaina

Signatories

Author

Xavier Shaji - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement Quarterly Update - September 2025

File No.: CP2025/20247

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2025-2026 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2025-2025 outlines the local board’s engagement plan with Auckland Transport’s (AT) work program.

3. Creating this agreement is an annual process. During this time, AT shares information and provides advice on its work programme, seeks feedback from the local board, responds to that feedback, and establishes an endorsed engagement plan for projects within the local board area.

4. This report provides an update on projects included in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025-2026

Horopaki

Context

5. In mid-2023, the development of the Kōkiri Agreement was initiated to establish a more structured and supportive relationship between local boards and AT. The Kōkiri Agreement is developed through an annual process that includes the following steps:

October/November	AT provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	AT responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	AT seeks formal endorsement of the Kōkiri Agreement from local boards.

6. AT reports quarterly on the prioritised projects and programmes outlined in the local board’s Kōkiri Agreement.

7. This process establishes a clear annual structure for engaging with AT. Local boards can influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are most important to the local board. Clear prioritization from the local board gives Auckland Transport a clear understanding of its transport-related objectives, alongside those outlined in the local board plan. This information helps AT in planning and provides better explanations for why specific projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT provides quarterly reports on the progress of projects in the Kōkiri Agreement. This approach ensures that local boards are kept informed and have a regular opportunity to give formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	AT and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. Attachment A provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2025-2026. This report also includes the following attachment:

· Attachment B is a quarterly update on road maintenance activities

12. Additionally, AT would like to provide the following updates

· The Local Board Capital Fund projects are progressing well, so additional updates will be provided through memos and workshop briefings

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. This report does not have a direct impact on climate, however, the projects it refers to will.

14. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

15. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The Kōkiri Agreement is a product of the Local Board Relationship Project. AT started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

17. The Kōkiri Agreement gives effect to this intent. AT receives local board feedback via regular engagement. AT also surveys local board members quarterly about engagement, providing an indication of satisfaction.

18. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

19. The Kōkiri Agreement is reported to the Local Board Chair’s Forum on a regular basis.

20. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCO) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. The local board endorsed the Kōkiri Agreement 2025-2026 at their July 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

22. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

23. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

24. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have an impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

25. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

26. Updates about Local Board Transport Capital Fund projects are included in this report, but financial implications are reported separately, in project-specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

28. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

29. After local boards receive this report, AT will respond to any additional resolutions.

30. The next quarterly report is planned for December 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Kōkiri Agreement updates	25
b ⇩	Road maintenance activities	31

Ngā kaihaina

Signatories

Author

Jennifer Fraser – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport Corridor Investigations – Pah Road Engagement Feedback

File No.: CP2025/20268

Te take mō te pūrongo

Purpose of the report

1. To seek the Puketapāpa Local Board’s formal feedback and support for the implementation of the Manukau Road -Pah Road Corridor Study recommendations.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has requested, and Auckland Transport’s (AT) Board has committed through the Statement of Intent, that AT will re-establish public trust and confidence in Auckland‘s public transport services. This includes making journeys more efficient.

3. Several corridors in the Puketāpapa Local Board area have been identified that may benefit from the implementation of optimisation measures. These are:

· Dominion Road

· Manukau/Pah Roads

· Mt Eden Road

4. The board was briefed on the Manukau Road-Pah Road corridor investigation on 6 March 2025 and key features were identified for possible change.

5. A public engagement was undertaken between 12 May and 1 June 2025, including changes on Manukau Road, Pah Road, and Great South Road.

6. In total, 235 pieces of feedback were received; with 50 people providing feedback on Pah Road specifically, which sits in the board’s area.

7. The engagement report was shared with the local board on 31 July 2025.

8. This report now seeks the board’s formal feedback and support for the proposed initiatives.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tautoko / support the proposed change to Pah Road, namely:

i) T3 lane hours. Extend the weekday afternoon northbound and southbound T3 lane hours between Greenwoods Corner and Trafalgar Street to have the start time change from 4 pm to 3 pm.

Horopaki

Context

9. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

10. The proposal will affect local board communities; therefore, alongside the Local Board’s formal feedback, AT requests local board support through a resolution.

Tātaritanga me ngā tohutohu

Analysis and advice

11. As part of the current AT’s Statement of Intent, agreed by the Governing Body, AT is tasked with:

a) Making the best possible use of our existing network and road spaces as our city continues to grow.

b) Managing and maximising network productivity.

c) Uplifting Aucklanders’ confidence in their public transport system which will require improvements people can see and feel in the short term.

d) Building dynamic streets and special vehicle lanes; optimising traffic lights and pedestrian crossings; implementing bus boosters that will optimise traffic flow through the existing network.

12. AT identified a number of road corridors that may benefit from optimisation measures, including Dominion Road and Pah Road in the Puketapāpa Local Board area.

13. Pah Road:

a) T3 Lane Operating Hours Extension: Extend afternoon operating hours from 4 - 7 pm to 3 - 7 pm between Greenwoods Corner and Trafalgar Street.

14. A public engagement was undertaken between 12 May and 1 June 2025, and 235 pieces of feedback were received in total, with 50 people providing feedback on Pah Road.

15. The board received a high-level summary on 31 July 2025.

16. Summary of feedback:

Overall, feedback reflected negative sentiment towards the proposals. Most feedback we received about the changes reflected negative sentiment towards the change in operating times, as those people who responded thought that measures such as T3 lanes were not helpful to ease congestion.

Common themes included:

a) Negative sentiment reflected in the feedback from the community on existing T3 lanes, therefore against the operating hour changes on Pah Road (50 submissions).

b) Business concerns about parking impacts during the extra afternoon hour around Greenwoods Corner.

17. Based on the feedback, AT proposes to proceed with changing the T3 transit lane operating hours on Pah Road (and Manukau Road in the Albert-Eden Local Board area).

18. Between 3 - 4 pm, T3 lanes are mostly used for parking, except near major intersections.

19. Proposal extends T3 operating hours from 4 - 7 pm to 3 - 7 pm, repurposing parking space to move more people.

20. No general traffic lanes are removed; driving capacity remains unchanged.

21. Between 3 - 4 pm, across both roads, 1,060 people will benefit from this change, including school children in school buses, people on public buses, and people carpooling with three people

22. Over a year, 11,600 hours will be saved by people not sitting in the congested traffic lane blocked by parked cars

23. Bus routes 30 and 309 are the fifth busiest in Auckland, generating over 2 million trips in 2024.

24. Engagement with local schools identified up to 8 private school buses that use this corridor during school pick-up hours, which benefit from the introduction of the T3 lane.

25. In May 2025, nearly 4,000 cyclists used this route, supported by the existing T3 lane.

26. This report seeks the board’s formal feedback and support on the proposed initiative.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. AT engages closely with the Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

28. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

29. There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

30. Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council, through its Climate Plan, has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

31. Roughly five percent of Auckland’s Road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network, which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100-year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers, and staff) to permit a more strategic approach to designing and managing our assets in the future.

32. If the recommended measures are implemented, efficiencies in the transport network will deliver environmental benefits.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. These projects are delivering on AT’s Statement of Intent to Council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The Manukau Road/Pah Road project has been workshopped with local board members on 31 July 2025, following public consultation before this report was submitted. The purpose of this report is to inform the local board and to receive local insights.

35. At the workshop, the board requested raw data of the public feedback, Manukau Road and Pah Road T3 Lane data insights during 3 – 4 pm. They also wanted to know the outcome of the Albert-Eden decision from their 24 July 2025 business meeting and expressed their concerns about the impact of the proposal on parking for local businesses. AT sent this information to local board members on 25 August 2025.

Tauākī whakaaweawe Māori

Māori impact statement

36. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

37. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

38. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

39. This project is part of the Auckland Network Optimisation Programme and is funded under the Regional Land Transport Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. The proposed construction of any project can be affected by a range of factors, including weather, contract availability, or discovery of previously unidentified factors like unmapped infrastructure. Auckland Transport manages risk by retaining 10% contingency on the projects.

Ngā koringa ā-muri

Next steps

41. The Puketāpapa local board’s support will lead to the implementation of the measures.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jennifer Fraser – Elected Member Relationship Partner, Auckland Transport

Kshemal Desai – Senior Specialist, Communication and Engagement, Auckland Transport

Kendra Wilson – Senior Transportation Engineer, Auckland Transport

Authorisers

Chris Martin – Road Network Optimisation Manager, Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport Corridor Investigations – Dominion Road, Engagement Feedback

File No.: CP2025/20279

Te take mō te pūrongo

Purpose of the report

1. To seek the Puketāpapa Local Board’s formal feedback and support for the implementation of the Dominion Road Corridor Study recommendations.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has requested, and AT’s Board has committed through the Statement of Intent, that AT will re-establish public trust and confidence in Auckland’s public transport services. This includes making journeys more efficient.

3. AT has identified several road corridors in the Puketāpapa Local Board area that will benefit from optimisation measures:

· Dominion Road

· Manukau/Pah Roads

· Mt Eden Road

4. The Dominion Road corridor is the first corridor to be investigated in full. Key features were identified for change and this report outlines the proposed changes in the Puketapapa Local Board area. Public engagement was undertaken between 28 April and 25 May 2025, and 290 responses were received from the community. The engagement report was shared with the local board on 31 July 2025.

5. This report now seeks the board’s formal feedback and support on the proposed initiatives.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tautoko / support the proposed changes to the Dominion Road corridor, namely:

i) Dominion Road - Bus Lane hours. Extend the weekday afternoon southbound bus lane starts from 4 pm to 3 pm.

ii) Dominion Road / Memorial Avenue

Restrict both right turns into Memorial Avenue from Dominion Road northbound and southbound. Right turns out of Memorial Avenue would not be affected.

Applicable Weekdays: 7-10 am, 3-7 pm.

Horopaki

Context

6. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

7. The proposal will affect local board communities; therefore, alongside the Local Board’s formal feedback, AT requests support through a resolution.

Tātaritanga me ngā tohutohu

Analysis and advice

8. As part of the current AT’s Statement of Intent, agreed by the Governing Body, AT is tasked with:

a) making the best possible use of our existing network and road spaces as our city continues to grow.

b) To manage and maximise network productivity,

c) Uplifting Aucklanders’ confidence in their public transport system will require improvements that people can see and feel in the short term

d) Building dynamic streets and special vehicle lanes; optimising traffic lights and pedestrian crossings; implementing bus boosters that will optimise traffic flow through the existing network.

9. AT has identified a number of road corridors in the Puketāpapa Local Board area that could benefit from optimisation measures, namely: Dominion Road, Manukau/Pah Roads, and Mt Eden Road.

10. The Dominion Road corridor is the first corridor to be investigated. The project team discussed this with the Local Board on 6 March 2025.

Key features identified for possible change

11. Dominion Road – Bus Lane hours. Extend the weekday afternoon southbound (towards Mt Roskill) bus lane to begin at 3 pm rather than 4 pm.

12. Our data indicates that between 3 pm and 4 pm, many areas of Dominion Road experience heavy congestion. The average travel speed from Mt Albert Road to Denbigh Avenue is approximately 7 km/h. By allowing the bus lane to start operating at 3 pm, we create an additional lane for buses, removing them from the general traffic lane. This change helps alleviate some of the congestion that occurs after school finishes.

13. Buses can save up to eight minutes during heavy traffic, with an average travel time reduction of about two to three minutes per bus. Given that approximately 260 bus passengers travel during this hour each weekday, the total time saved amounts to nearly 2,000 hours each year. This is equivalent to 81 full days that bus passengers would otherwise spend stuck in traffic congestion.

14. These improvements are expected to enhance the reliability of journey times and encourage more people to use public transport along this busy road.

a) Dominion Road / Memorial Ave

i) Restrict both right turns into Memorial Ave from Dominion Road northbound and southbound. Right turns out of Memorial Ave would not be affected.

ii) Weekdays: 7–10 am, 3 –7 pm

b) Memorial Avenue intersection has been identified as a major bottleneck that causes delays for both buses and cars. Implementing a ban on right turns would allow for the extension of bus lanes, enabling them to run uninterrupted through the intersection. Currently, the available space is insufficient to accommodate both a bus lane and a right-hand lane. If bus lanes were added without banning right turns, vehicles waiting to turn right would block the bus lane, leading to increased congestion and longer delays for all traffic.

15. Public engagement was undertaken between 28 April and 25 May 2025 and 290 responses were received from the community. The engagement report was discussed with the local board on 31 July 2025.

Summary of feedback:

Overall, feedback was broadly supportive of the proposals, particularly the changes to improve bus reliability and pedestrian safety.

Common themes included:

• Support for extending bus lane hours (87 submissions)

• Desire for simpler, clearer enforcement (57 submissions)

• Cyclist and pedestrian safety concerns (over 70 submissions)

• Support for permanent right-turn bans for consistency and safety

• Business concerns about parking impacts during afternoon hours

16. Based on the feedback, AT proposes to proceed with:

17. Extending the afternoon bus lane on Dominion Road to start at 3 pm instead of 4 pm. This was widely supported to improve bus reliability and ease congestion. Concerns about parking impacts have been considered, and AT believes quick stops and school pick-ups can still be accommodated using the nearby side streets without significant disruption. Compliance will be monitored, and AT will explore options if needed.

18. Implement a part-time right-turn ban at Memorial Avenue during peak hours, specifically from 7am to 10 am and from 3 to 7 pm on weekdays.

19. This change aims to allow bus lanes to run uninterrupted through the intersection, which would help reduce congestion and enhance safety. A full 24/7 ban is not recommended, as it is unnecessary outside of these busy periods.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. AT engages closely with the Council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the Council’s priorities.

21. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

22. There is a growing global, national, and local need to urgently address the threats posed by climate change through reducing greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand, the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050. In June 2019 Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

23. Tackling climate change will require a very significant change to the way we travel around our region, although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets in the Regional Land Transport Plan (RLTP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. Auckland Council through its Climate Plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

24. Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network, which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100-year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

25. If the recommended measures are implemented, efficiencies in the transport network will deliver environmental benefits.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This project is delivering on AT’s Statement of Intent to Council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The Dominion Road Corridor Project has been workshopped with Local Board members on 31 July 2025, following public consultation.

28. The local board wanted to know the outcome of the Albert-Eden decision from their 24 July 2025 business meeting and expressed their concerns about the impact of the proposal on parking for local businesses. AT sent this information to local board members on 25 August 2025.

Tauākī whakaaweawe Māori

Māori impact statement

29. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi and its broader legal obligations in being more responsible or effective to Māori.

30. Our Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

31. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

32. This project is part of a wider corridor investigation, and this phase is funded under the Regional Land Transport Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The proposed construction of any project can be affected by a range of factors including weather, contract availability or discovery of previously unidentified factors like unmapped infrastructure. Auckland Transport manages risk by retaining 10% contingency on the projects.

Ngā koringa ā-muri

Next steps

34. The Puketāpapa Local board’s support will lead to the implementation of these measures.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Jennifer Fraser – Elected Member Relationship Partner, Auckland Transport

Saarah Gul – Senior Specialist, Communications and Engagement, Auckland Transport

Anita Lin – Principal Transportation Engineer, Auckland Transport

Authorisers

Chris Martin – Road Network Optimisation Manager, Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport: Kōkiri: Athenic Avenue Pedestrian Crossing, Local Board Transport Capital Fund Project

File No.: CP2025/19707

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek a decision from Puketāpapa Local Board regarding the construction of an At-grade pedestrian crossing, with side islands, and a stay put school patrol system on Athenic Avenue, Lynfield, which is a local board capital fund project.

Whakarāpopototanga matua

Executive summary

2. The document discusses the proposal for constructing an At-grade pedestrian crossing, with side islands and a stay put school patrol system on Athenic Avenue, in Lynfield, which requires a decision from the Puketāpapa Local Board. This project is part of the local board's transport capital fund and aims to improve amenity and a safe pedestrian crossing for the back entrance of Halsey Drive school.

· Project Overview: Auckland Transport seeks authorisation for the construction of a pedestrian crossing on Athenic Avenue, following local board workshops where the project was discussed.

· Location Selection: The chosen location for the crossing is outside 25 Athenic Avenue, this aligns with Halsey Drive School’s back entrance and the pedestrian desire lines in the area.

· Public Engagement: The project underwent public consultation in July, and further engagement in August 2025. Although there was no response from the local community, Halsey Drive School has provided positive feedback in support for this crossing.

· Funding Request: The Puketāpapa Local Board is recommended to authorise the release of $232,344 from the transport capital fund for the construction of the crossing.

· Safety Measures: A safe system audit has been undertaken as no significant changes to the design occurred.

· Next Steps: If approved, construction is expected to commence during the summer school holidays of 2025/2026.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) authorise / whakamana Auckland Transport to release $232,344 from the local board’s transport capital fund and move to the construction of an At-grade pedestrian crossing with side islands and a stay put school patrol system, on Athenic Avenue, Lynfield (as seen in paragraph 10.)

Horopaki

Context

3. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

4. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a) Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible. The engagement level for the local board transport capital projects is Collaborate.

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

5. The local board transport capital fund is an AT fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport.

6. The Athenic Avenue Pedestrian Crossing project is noted as “Collaborate” in the 2025-26 Kokiri agreement with the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Athenic Avenue Pedestrian Crossing

7. In 2025, as part of its transport capital programme, the local board requested Auckland Transport to investigate a crossing place on Athenic Avenue, Lynfield to provide improved pedestrian crossing facilities at the back entrance of Halsey Drive School.

8. Auckland Transport presented the options to the local board via a workshop and a memo in March 2025 and a workshop in August 2025.

9. Site observations onsite at Athenic Avenue confirmed a large pedestrian demand across Athenic Avenue outside the back entrance of the school, (over 100+ children crossing) with only an informal crossing.

10. Initial investigation indicated that a crossing outside 25 Athenic Avenue was feasible, and its location meant it would be directly outside the back entrance of Halsey Drive School. As a result, this option was progressed with the support of the Local Board via a memo and support of the school during early engagement in March 2025. See fig. 1.

11. This option went out for public engagement in July 2025, and the results were shared with the Puketāpapa Local Board on 14 August 2025.

12. The Local Board response to the activities undertaken by AT for public engagement was generally positive, however, were concerned about the lack of responses from the properties that were affected. The Local Board requested Auckland Transport to undertake additional engagement with the affected properties, that is, door knocking.

Figure 1: chosen by the Puketāpapa Local Board.

13. Auckland Transport undertook additional engagement in on 21 August 2025 including door knocking and leaving letters at their doors. During this time, residents were not home to discuss the project. No responses were received a week within the letter drop.

14. A safe system audit was undertaken and no significant changes to the design were necessary.

15. On 14 August 2025, AT shared information with Puketāpapa Local Board that High Friction Surfacing and slow markings that had been proposed earlier was not practical for this project with the allocated funds. The AT maintenance team was also unable to bring forward their works to prepare the surface for High Friction Surfacing.

16. The removal of the High Friction Surfacing and red slow marking does not compromise the core safety features and design of the pedestrian crossing at Athenic Avenue as they are still acceptable to Auckland Transport’s standard practices.

17. To provide further mitigation, electronic variable ‘30’ speed signs will be provided on the approach to the pedestrian crossing subject to site constraints.

18. If site constraints limit the provision of electronic signs, static ‘30’ signs will be provided instead. Auckland Transport will undertake another safety audit to assess these effects prior to construction and amend the design if necessary.

19. In summary, following the changes during detailed design, no change is required to the proposed pedestrian crossing facility following public engagement, therefore the project will proceed to construction following endorsement from Puketāpapa Local Board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

21. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The local board transport capital project noted for decision do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Athenic Avenue pedestrian crossing project was workshopped with the Puketāpapa Local Board in March 2025, and again in August 2025.

24. Local Board feedback from the August workshop was generally positive, however were concerned about the lack of responses from the properties that were affected.

25. Additional engagement with the affected properties was undertaken, including another letter drop and door knocking of the properties, as requested by the local board.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. In this case, the decision does not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

29. The local board transport capital project decisions in this report do have financial implications for the local board.

30. Construction of the Athenic Avenue At-grade pedestrian crossing project has been budgeted at $232,344 and the local board’s transport capital fund will reduce by this amount.

31. If savings are made on the budget estimate, they will be returned to the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The proposed decision does have some risk as any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

33. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

Ngā koringa ā-muri

Next steps

34. The following activities or actions are planned:

a) If the Puketāpapa Local Board endorses the Athenic Avenue Pedestrian Crossing with side islands and a stay put school patrol system, it will move to construction most likely in the fourth quarter of 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jennifer Fraser – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport: Kōkiri: Dominion Road Signalised Pedestrian Crossing, Local Board Transport Capital Fund Project

File No.: CP2025/19735

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek a decision from Puketāpapa Local Board for construction of an at-grade signalised pedestrian crossing on Dominion Road, Mount Roskill, subject to general positive sentiment from public engagement, of this local board transport capital fund project.

Whakarāpopototanga matua

Executive summary

2. The document discusses the proposal for constructing an at-grade signalised pedestrian crossing on Dominion Road, Mount Roskill, which requires a decision from the Puketāpapa Local Board. This project is part of the local board's transport capital fund and aims to improve amenity and pedestrian facilities on Dominion Road.

· Project Overview: Auckland Transport seeks authorisation for the construction of a signalised pedestrian crossing outside 948 Dominion Road, subject to positive public engagement, following local board workshops in March and June 2025, where the project was discussed.

· Location Selection: The location was chosen based on Auckland Transport's pedestrian surveys during weekdays and weekends between Hazel Avenue and Louvain Avenue. It matches pedestrian desire lines and meets engineering and operational needs.

· Public Engagement: The project is scheduled for public consultation in October 2025. Initial pre-engagement was conducted with nearby businesses at the request of the local board, who provided feedback supporting the crossing.

· Funding Request: The Puketāpapa Local Board is recommended to authorise the release of $400,000 from the transport capital fund for the construction of the signalised pedestrian crossing.

· Safety Measures: A safe system audit will be undertaken during the detailed design stage of this project.

· Next Steps: If approved, Auckland Transport is expected to progress to construction during the summer school holidays of 2026, subject to general positive sentiment from public engagement.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) ohia / endorse the recommended design option in paragraph 12, and authorise Auckland Transport to allocate $400,000 from the local board’s transport capital fund for construction of an at-grade signalised pedestrian crossing on Dominion Road, contingent upon general positive feedback from public engagement.

Horopaki

Context

b) Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c) Inform – AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

6. The Dominion Road signalised pedestrian crossing project is noted as “Collaborate” in the 2025-26 Kokiri agreement with the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Dominion Road signalised pedestrian crossing

7. In 2025, as part of its transport capital programme, the local board requested Auckland Transport to investigate a crossing place on Dominion Road, between Hazel Avenue and Louvain Avenue, to provide improved pedestrian amenities on Dominion Road.

8. Auckland Transport discussed the extents of the investigations in a workshop with the local board in March 2025. Attachment A

9. Auckland Transport undertook investigations within the discussed corridor. This investigation included a 3-day pedestrian survey between 7am and 7pm including a weekend day.

10. Based on investigation results and operational and engineering requirements, the preferred location is a signalised pedestrian crossing outside 948 Dominion Road. This location had approximately 300+ pedestrian crossing movements during on the dates surveyed.

11. Other locations were explored but were excluded due to lower pedestrian demand or engineering and operational issues. The results of this investigation were presented to the local board at a workshop on 12 June 2025. Attachment B.

12. The local board was generally supportive of the recommended option (Figure 1) presented on 12 June and requested Auckland Transport to undertake early engagement with the local businesses.

A blue and white map of a city

AI-generated content may be incorrect.

Figure 1. Recommended Design chosen by local board in workshop on 12 June 2025.

13. Auckland Transport undertook early engagement with businesses on 24 June 2025. The general sentiment of the businesses was supportive of the signalised pedestrian crossing.

14. The results of the engagement with local businesses were communicated to the local board in a memo on 4 July 2025 Attachment C.

15. Auckland Transport is currently in discussions with Kāinga Ora on the bus stop location due to the proposed bus stop being located outside their property.

16. Public consultation is anticipated to start in October 2025.

17. A Safety audit of the proposed improvements will be undertaken during the detailed design stage.

18. Auckland Transport will seek continued local board approval for the construction of the signalised pedestrian crossing before the start of construction, which is estimated for the first quarter of 2026.

19. The summer school holidays in the first quarter of 2026 have reduced road traffic and good weather, making them a good time to build. By pre-authorising construction (subject to public feedback) the local board acknowledges that the election period and formation of a new local board will involve a period during which communication is difficult, increasing the risk of not being able to take full advantage of the summer building season.

20. The decision to authorise Auckland Transport to progress the project to construction, subject to positive feedback from public engagement, mitigates this risk. If the Community’s sentiment is not positive, then the project will be put on hold until the next available workshop with the local board, which may be in the new year. Auckland Transport recommends this course of action so that work can be planned over the summer break.

21. In summary, if no change is required to the proposed pedestrian crossing facility following public engagement, the project will proceed to construction following endorsement from Puketāpapa Local Board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

23. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The local board transport capital project noted for decision do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The Dominion Road pedestrian crossing project was workshopped with the Puketāpapa Local Board in March and June 2025.

26. Local Board feedback from the August workshop was generally positive, however were concerned about the impact of the project to local businesses in the project area.

27. Local board queried if any traffic modelling had been carried out for this project and Auckland Transport’s response was set out in our memo of 4 July 2025 which was the recommendation from ATOC was not necessary. Attachment C.

28. Local board also queried the removal of median islands near Foch Avenue and after consultations with traffic engineering consultants this was retained and the reasons outlined in our memo of 4 July 2025. Attachment C

29. Auckland Transport undertook early engagement with businesses on 24 June 2025. The general sentiment of the businesses was supportive of the signalised pedestrian crossing.

30. The results of the engagement with local businesses were communicated to the local board in a memo on 4 July 2025 and discussed with the local board in a workshop on 14 August 2025. Attachment C

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

32. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

33. In this case, the decision does not involve a significant decision in relation to land or a body of water so specific Māori input was not sought

Ngā ritenga ā-pūtea

Financial implications

34. The local board transport capital project decisions in this report do have financial implications for the local board.

35. Construction of the Dominion Road signalised pedestrian crossing project has been budgeted at $400,000 and the local board’s transport capital fund will reduce by this amount.

36. If savings are made on the budget estimate, they will be returned to the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The proposed decision does have some risk as any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

38. AT manages risk by retaining a 10% contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the LBTCF. However, there is always a small risk that more money may be required from the LBTCF.

39. The summer school holidays have reduced road traffic and good weather, making them a good time to build. By pre-authorising construction (subject to public feedback) the local board acknowledges the election period and formation of a new local board will involve a period during which communication is difficult increasing the risk of not being able to take full advantage of the summer building season.

40. The decision to authorise Auckland Transport to progress the project to construction, subject to positive feedback from public engagement mitigates this risk. However, this decision does involve a degree of risk because if the community’s sentiment is not positive, then the project will be put on hold until the next available workshop with the local board which may be in the new year. Auckland Transport recommends this course of action so that work can be planned over the summer break.

Ngā koringa ā-muri

Next steps

41. The following activities or actions are planned:

a) If the Puketāpapa Local Board endorses the construction of the Dominion Road at-grade signalised pedestrian crossing, subject to general positive feedback from public engagement, it will move to construction most likely in the first quarter of 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Puketāpapa Local Board workshop 13 March 2025	57
b ⇩	Puketāpapa Local Board workshop 12 June 2025	63
c ⇩	Memo to Puketāpapa Loal Board 04 June 2025	75

Ngā kaihaina

Signatories

Author

Jennifer Fraser – Elected Member Relationship Partner, Auckland Transport

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement, Auckland Transport

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Auckland Transport: St Andrews Road, Three Kings School – Pedestrian Crossing Improvements

File No.: CP2025/19716

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek Puketāpapa Local Board support for the St Andrews Three Kings School pedestrian crossing project.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) seeks a resolution from the Puketāpapa Local Board for support of the pedestrian safety improvements project, outside Three Kings School on St Andrews Road.

3. This initiative, under AT’s Community Initiated Programme, addresses concerns raised by the school community regarding student safety during pick-up and drop-off times since 2021.

4. The proposed upgrades are intended to lower vehicle speeds, enhance visibility, and create a safe speed environment for pedestrians, including children.

5. The project has undergone thorough engagement with the local board, school and local community, receiving positive feedback.

6. A local board resolution will enable AT to proceed to construction.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tautoko / support the delivery of the Three Kings School, St Andrews Road Pedestrian Crossing Improvements project.

Horopaki

Context

7. AT manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

8. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

9. AT’s Community Initiated Programme delivers multi-modal transport improvement projects on the road network that respond to operational and safety concerns of our stakeholders and customers.

10. The St Andrews, Three Kings School Pedestrian Crossing project is part of AT’s Community Initiated Programme and is noted as ‘Consult’ in the 2025-26 Kokiri agreement with the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Since 2021, Three Kings School has advocated for a safer crossing near its eastern entrance at 266 St Andrews Road.

12. The Three Kings School leadership team asked AT to build crossing facilities that will better protect their students, reduce vehicle speeds and allow drivers more time to see children using the crossing during the peak use period, which is before and after school.

13. Puketāpapa Local Board was first notified of this project during AT’s Forward Works Programme presentation on 24 November 2023.

14. Auckland Transport presented a design option to the local board in a workshop on 29 August 2024, which the local board generally supported and informed the project team that thorough engagement be undertaken with the Three Kings School to ensure there was positive support for the project.

15. Traffic volume figures presented to the local board showed that traffic in the area was increasing, from 3,196 in 2006 to 5,734 in July 2018, and to 7,384 vehicles per day in November 2000, and was expected to increase with growth in the area.

16. The project team delivered over 4,000 postcards with project information to households in the neighbouring suburbs, made geo-targeted social media posts, and visited local businesses in the area.

17. Feedback was open from early to mid-December 2024. AT received one positive response acknowledging improvements were needed at the crossing, with a suggestion to remove parking, prune vegetation, and had a query about the gradient and height of the crossing, which we have incorporated into the design.

18. AT’s plan to raise the existing crossing to the level of the footpath on St Andrews Road, near the east entry gate to Three Kings School, will provide a safer crossing point for the children and act as a speed calming measure to create a slow speed environment across the frontage of the school. (Fig.1)

Fig. 1.

19. Other things like kerb buildouts, tactile pavers, extra signage, and improvements to the existing footpath will improve amenities for wheelchair users and people with low vision, and there will be more space for children crossing. The removal of three car parks is required to improve sightlines for children and people waiting at the crossing.

20. AT sent a memo to the local board on 22 May 2025 and received emails from the local board supporting the project

21. In summary, no change is required to the proposed raised pedestrian crossing following stakeholder engagement, with the local board and the Three Kings School; therefore, AT has drafted this report to provide the opportunity to the board to confirm its feedback about the project to enable it to proceed to construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The Three Kings School, St Andrews Road Pedestrian Crossing improvements noted for decision does not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The Three Kings School, St Andrew's Road Pedestrian Crossing Improvements project was introduced at the 2023 Forward Works Programme workshop in November 2024 and workshopped with the Puketāpapa Local Board in August 2024.

26. The local board was supportive of the project, noting that this was on condition that AT had support from Three Kings School.

27. In May 2025, AT sent a memo to the local board, confirming support from Three Kings School, and received supportive emails from the board.

Tauākī whakaaweawe Māori

Māori impact statement

28. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

29. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

30. In this case, the decision does not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

31. There are no financial implications for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The following project risks were identified and mitigated.

Key project risk

Mitigation

Installing a raised table

A gentle gradient of 1:15 has been used to provide the necessary speed calming while still providing a comfortable driving experience for motorists. The gentle gradient will mitigate noise and vibration concerns.

One feedback received during public engagement was incorporated into the design.

Parking removal

Parking removal is kept to a minimum of three parking spaces. P120 will be installed for short-term visitors outside the school.

High availability of on-street parking in the area. No negative feedback received during public engagement.

Ngā koringa ā-muri

Next steps

34. The following activities or actions are planned:

a) If the Puketāpapa Local Board endorses the St Andrews, Three Kings School pedestrian crossing project, it will most likely move to construction in the first quarter of 2026.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jennifer Fraser – Elected Member Relationship Partner

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Puketāpapa Local Grants Round One 2025/2026, grant allocations

File No.: CP2025/18966

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Puketāpapa Local Grants Round One, Round One 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2025/2026 (Attachment A). The document sets application guidelines for community contestable grants.

3. This report presents applications received for the Puketāpapa Local Grants Round One 2025/2026 (Attachment B).

4. The local board has set a total community grants budget of $148,909 for the 2025/2026 financial year.

5. Twenty-seven applications were received for Puketāpapa Local Grants, Round One 2025/2026, requesting a total of $204,520.40.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round One 2025/2026 listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Recommendation	Decision and conditions
LG2615-101	Life Education Trust Counties Manukau	Towards operational and delivery costs in delivering specialist health education to St Theresa School from 7 October 2025 to 8 October 2025	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
LG2615-102	Kuldeep Singh	Towards sound hire, stage hire, bouncy castle, face painting, shade, marketing for Lynfield Community Day on 6 December 2025	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2615-103	Oceania Literacy Trust	Towards the costs of providing gift boxes of culturally relevant books to 50 Māori and Pasifika families within the Puketāpapa for the "Kainga Pukapuka - Home Libraries" project.	$5,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-104	Guardians of Our Children	Towards operational costs for the delivery of the Make Them Proud Seminar, Online Programmes, and Tatou Talatalanoa sessions from 1 October 2025 to 30 September 2026.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
LG2615-105	Chinese Senior Citizens Health Exercise Group Incorporated	Towards the venue hire cost to run Tai Chi, Qi Gong, and other exercise classes for Chinese seniors at the Fickling Convention Centre.	$5,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2615-108	Roskill Together Trust	Towards project coordination, evaluation and reporting cost, financial awards (micro-grants) to fund successful community led and Food and beverages for the community event from 1 October 2025 to 30 June 2026	$8,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-109	Lote Tree Trust	Towards install glass doors to Lote Tree Trust's office space	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Issues with project dates
LG2615-110	Chiara Corbelletto and Judith Thompson	Towards MC, workshop facilitators, performers, panellists, photographer, marketing & comms, and equipment hire costs, including shade cover, sound system and portaloo on 1 March 2026	$9,823.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-112	PHAB Association (Auckland) Incorporated	Towards youth worker's wages from 1 October 2025 to 5 May 2026.	$6,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
LG2615-113	Re-creators Charitable Trust	Towards the cost of tutors, project management, travel, materials, storage, administration and marketing to deliver Community DIY skills-based upcycling workshops from 1 October 2025 to 31 January 2026	$4,960.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-114	Bhartiya Samaj Charitable Trust	Towards venue hire, seniors outings transport costs, bus hire for summer camp, counselling sessions, professional sports, event celebrations and decorations, sound, photography and videography hires, activity materials for cultural classes, and the annual auditing fee.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community, Other: Condition: quotes to be provided. Reasons to decline/partially decline: Issues with quotes or other required documents
LG2615-115	Momentum Charitable Trust	Towards the cost of delivering three one-day life and financial skills programme to 60 at-risk individuals at the Onehunga Probation Centre.	$5,085.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
LG2615-116	Waikowhai Community Trust	Towards Digital Sign Installation and Electrical and Data Cable Work for Community Connected: LED Outdoor Screen in Roskill South from 6 October 2025 to 28 November 2025	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline:
LG2615-117	Tā Tātou Māra Kai - Dominic Ross	Towards garden coordinator's wages for Tā Tātou Māra Kai Coordinator from 1 October 2025 to 1 October 2026	$10,000.00	10000.00 Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2615-118	Roopa Aur Aap Charitable Trust	Towards counsellor fees, accounts audit, accounting fees, miscellaneous office maintenance (cleaning, lawn mowing, general upkeep), event costs for the International Day of Older Persons and other national celebrations, and the Victim Support Manager’s work supporting victims of family violence.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Other: Condition: quotes to be provided. Reasons to decline/partially decline: Issues with quotes or other required documents
LG2615-119	The Air Training Corps Association of New Zealand Incorporated - No 3 Squadron Air Training Corps	Towards the purchase of 29 uniform jackets and 25 pairs of ear defenders.	$3,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2615-120	Brain Play Limited	Towards equipment hire, including hire of laptops, electronics kit and robotics kit from 1 October 2025 to 1 October 2026	$9,504.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline:
LG2615-122	Flying Kites	Towards Operating Expenses, Wages for facilitator & individual services, room hire, travel costs, advertising and marketing, Printing costs and Individual participants support (interpreters, tech access, transport) for Soaring Beyond School - Puketāpapa from 6 October 2025 to 31 March 2026	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-123	HIPPY Wesley Puketapapa Trust	Towards coordinator and tutors’ wages, Graduation, resources such as storybooks and workbooks, occupancy /rent, group meeting/catering from 1 October 2025 to 31 March 2026	$5,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-125	Garden to Table Trust	Towards salaries, mileage, and home office costs for two Auckland regional coordinators who support seven local schools in the local board area.	$4,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-126	Auckland Cavy Care Rescue	Towards fence replacement for Auckland Cavy Care Rescue - Securing our Rescue facility project from 4 October 2025 to 31 December 2025	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
LG2615-129	Royal New Zealand Plunket Trust	Towards car seat resources for Puketāpapa Injury Prevention Programme from 1 October 2025 to 30 September 2026	$5,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
LG2615-131	Pet Refuge New Zealand Charitable Trust	Towards the administration costs for the Pet Refuge shelter from 1 November 2024 to 31 March 2025	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
LG2615-132	School Start First Impressions	Towards School Starter Pack contents from 20 October 2025 to 16 February 2026	$2,898.40	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round
LG2615-134	Mothers Helpers	Towards social worker wages and professional development facilitator fee from 1 October 2025 to 30 April 2026	$9,750.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lower priority application in an oversubscribed round, Outside of local board area
LG2615-137	The Helping Paws Charitable Trust	Towards Desexing and Veterinary Care from 1 October 2025 to 30 September 2026 for the Puketapapa Community Cat Desexing Programme	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
LG2615-138	KidsCan Charitable Trust	Towards the food costs to deliver the KidsCan programme in 11 low decile schools in the Puketapapa Local Board area from 1 January 2026 to 31 December 2026	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
Total			$204,520.40

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Puketāpapa Local Board adopted the Puketāpapa Local Board Community Grants Programme 2025/2026 on (Attachment A). The document sets application guidelines for community contestable grants.

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11. The local board has set a total community grants budget of $148,909 for the 2025/2026 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Puketāpapa Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18. A summary of each application received through Puketāpapa Local Grants, Round One, 2025/2026 applications is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

20. The local board has set a total community grants budget of $148,909 for the 2025/2026 financial year.

21. Twenty-seven applications were received for Puketāpapa Local Grants, Round One 2025/2026, requesting a total of $204,520.40.

22. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Puketāpapa Local Board allocating funding for round one of the local grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Puketāpapa Local Board Community Grants Programme 2025/2026 (Under Separate Cover)
b	Puketāpapa Local Grants Round One 2025/2026 - grants applications (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Bilin He - Grant Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Puketāpapa Local Board Annual Report 2024/2025

File No.: CP2025/19468

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Puketāpapa Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whai / adopt the draft 2024/2025 Puketāpapa Local Board Annual Report as set out in Attachment A to the agenda report.

b) tuhi ā-taipitopito / note that any proposed changes to the Puketāpapa Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· Inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· Physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Puketāpapa Local Board Annual Report 2024/2025	111

Ngā kaihaina

Signatories

Author

Manoj Rathod - Lead Fianacial Advisor

Authorisers

Brian Chan - General Manager Financial Advisory

Lou-Ann Ballantyne - General Manager Governance and Engagement

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill

File No.: CP2025/20489

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback to be incorporated into Auckland Council’s submission on the Local Government (Auckland Council) (Transport Governance) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The government introduced the Local Government (Auckland Council) (Transport Governance) Amendment Bill (the Bill) on 5 September 2025. The Bill is expected to be referred to the Transport and Infrastructure Select Committee, which will set the closing date for submissions.

3. The legislation seeks to return decision-making power to elected representatives and enable Aucklanders to directly influence transport policies. The Local Government (Auckland Council) (Transport Governance) Amendment Bill seeks to reform transport governance and planning arrangements in Tāmaki Makaurau Auckland.

4. The Local Government (Auckland Council) (Transport Governance) Amendment Bill proposes:

· to establish an Auckland Regional Transport Committee with members from Auckland Council’s Governing Body and Crown appointees and a jointly appointed independent chair

· that the Auckland Regional Transport Committee is responsible for preparing a 30-year transport plan, for approval by Auckland Council and the Minister of Transport

· that the Auckland Regional Transport Committee would also be responsible for preparing the regional land transport plan for Auckland Council’s approval

· that Auckland Council is responsible for all other regional transport plans and policies

· that Auckland Council will be the Road Controlling Authority for Auckland, noting that both the Governing Body and local boards will perform Road Controlling Authority functions

· that local boards are allocated specific transport decision-making functions in legislation that will apply to local and collector roads, including setting speed limits, closing roads for events, managing parking, and creating cycleways (Schedule 4)

· to retain a transport council-controlled organisation with a narrower focus on providing public transport services within Auckland, with Auckland Council responsible for all other transport functions.

5. The Local Government (Auckland Council) (Transport Governance) Amendment Bill proposes significant change for Auckland Council and Auckland Transport. The impact of the reform on local boards and how this is supported by the organisation will need further work as the Bill passes through the legislative stage and into the transition phase.

6. The Local Government (Auckland Council) (Transport Governance) Amendment Bill anticipates a six-month transition period. Further detailed work on the transitional arrangements will be worked through as part of a transition plan.

7. A memo (Attachment A) with information on the Local Government (Auckland Council) (Transport Governance) Amendment Bill was sent to elected members and members of Houkura on 8 September 2025. A workshop was held with Governing Body members, local board chairs and Houkura on 10 September 2025. Local board members received a briefing from the Transport Reform team on 15 September 2025.

8. Due to the limited timeframe for submissions, staff are not able to share a draft submission with local boards.

9. A thematic response from local board members would aid staff in incorporating local board views into the main points for the Governing Body’s consideration. Staff have prepared some broad questions to help guide a thematic response from local boards, and these were distributed to local board teams.

10. Staff will support local board feedback through identifying key areas for local boards to have regard to as a minimum. However, each local board is able to submit its views on any parts that are of interest and relevance.

11. Feedback from local boards will be appended to the report to the Governing Body and attached to the submission. The deadline for feedback is 24 September 2025.

12. The Governing Body will consider staff advice and local board feedback at its 25 September meeting.

13. The Local Government (Auckland Council) (Transport Governance) Amendment Bill is expected to be enacted in early 2026.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) tuku / provide feedback on the Local Government (Auckland Council) (Transport Governance) Amendment Bill to inform the council’s draft submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	125

Ngā kaihaina

Signatories

Author

Karryn Kirk - Principal Strategic Advisor

Authorisers

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Nina Siers - Local Area Manager

Puketāpapa Local Board

18 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20053

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Puketāpapa Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Puketāpapa Local Board in this current term is scheduled for 18 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (Thursday, 18 September 2025) and the end of term (18 October 2025).

b) tuhi ā-taipitopito / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) tuhi ā-taipitopito / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness – Elections Programme Senior Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts – Head of Governance Programmes and Policies

Lou-Ann Ballantyne - General Manager Governance and Engagement

Nina Siers - Local Area Manager

Chairperson	Ella Kumar, JP
Deputy Chairperson	Fiona Lai
Members	Roseanne Hay
	Mark Pervan
	Bobby Shen
	Jon Turner

No.	Title	Page
a ⇩	Workshop Record 14 August 2025	151
b ⇩	Workshop Record 21 August 2025	155
c ⇩	Workshop Record 28 August 2025	159
d ⇩	Workshop Record 11 September 2025	163

Author	Selina Powell - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager